MC351/MC361/MC561 User’s Guide
PREFACE Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.
EMERGENCY FIRST AID Take care with toner powder: If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention. Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.
CONTENTS Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3 Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . . Loading document(s) . . . . . . . . . . . . . . . . . . . . Document requirements . . . . . . . . . . . . . . . . Scannable area . . . . . . . . . . . . . . . . . . . . . . Placing document(s) in the ADF . . . . . . . . . . Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding new groups to the phone book . . . . . . . . . . . . . . . . . . . . . . . . .92 Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . . .93 Functions common to copy, fax and scan operations . . . . . . . . . . . . . . .94 Continuous scan mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94 Job macros (MC561 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95 Maintenance . . . . . . . . . . . . . . . . . . . . . . .
NOTES, CAUTIONS AND WARNINGS NOTE A note provides additional information to supplement the main text. CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored, may result in a risk of personal injury.
ABOUT THIS GUIDE NOTE Images used in this manual may include optional features that your product does not have installed. DOCUMENTATION SUITE This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features.
ON-LINE USAGE This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader. There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material. By using the before.
INTRODUCTION Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of office print media. With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers or someone else's computer on the network.
> Automatic two-sided (duplex) printing for economical use of paper and compact printing of larger documents. > “Ask Oki” – a user-friendly function for Windows that provides a direct link from your printer driver screen to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.
OVERVIEW FRONT VIEW 12 13 2 14 1 3 15 10 4 11 5 7 8 16 9 6 6 1. ADF unit. 8. Multi-purpose tray release recess. 2. ADF paper tray. 9. Top cover release button. 3. Operator panel. 10. Document glass. a Menu driven operator controls and LCD panel . 11. ADF document glass. 4. USB memory port. 12. Document cover. 5. Output stacker, face down. 13. LED heads. Standard printed copy delivery point. Holds up to 14. Fuser release levers. 150 sheets at 80g/m². 15. Toner cartridges (C,M,Y,K). 6.
REAR VIEW LINE TEL 8 9 7 1 4 5 6 2 3 1. ON/OFF switch. 6. Network interface.a 2. Access panel. 7. Rear, face up stacker. 3. AC power socket. 8. LINE connection. 4. USB interface. 9. TEL connection. 5. SD card slot (MC561 only). a. The Network Interface may have a protective “plug” which must be removed before connection can be made. When the rear paper stacker is folded down paper exits the printer through the rear of the printer and is stacked here face up.
CONTROL PANEL 20 3 1 2 12 13 5 4 6 11 18 19 15 REF. 1. 9 17 16 14 7 8 10 DESCRIPTION Liquid crystal display (LCD) Displays operating instructions and status of your machine. 2. Panel adjust recess The LCD panel can be swivelled upwards from its base position for ease of use. 3. Main function buttons COPY: Pressing this button selects copy mode.
20 3 1 2 12 13 5 4 6 11 18 19 15 REF. 9 17 16 14 7 8 10 DESCRIPTION 8. STOP: Pressing this button stops the copying or scanning process. 9. BACK: Used to cancel selections and go back to the top level of the setting. The key is also used to cancel any previous input. 10. POWER SAVE: Pressing this button switches the power save mode on or off, its LED being illuminated when power save mode is on.
KEYPAD - CHARACTER SWITCHING Numbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to switch between characters. NOTE When pressing multiple times, you must re-press the key within 2 seconds of the previous press.
QWERTY KEYBOARD (MC561 ONLY) You can also enter upper and lower case letters and symbols using the qwerty keyboard. You can switch the entry mode from normal mode, CAPS mode and CTRL mode. The mode change is reflected on the screen keyboard display. Normal mode You can enter lower-case letters. CAPS mode By pressing the CAPS key, you can enter upper-case letters. CTRL mode By pressing the CTRL key, you can enter symbols. NOTE Numbers and certain characters cannot be entered using the qwerty keyboard.
GETTING STARTED SWITCHING ON 1. Check that the power switch is OFF. 2. Plug the power cable into the power socket of your machine. 3. Plug the power cable into the electric socket. 4. Check that no documents are on the document glass or ADF, and the ADF cover is closed. 5. Press the power switch ON. SWITCHING OFF CAUTION! Do not turn off the power switch suddenly as this may damage your MFP. If you have an SD card fitted, always follow the correct shutdown procedure to ensure that no data is lost.
POWER SAVING MODE If you do not use the machine for a while, it will enter power saving mode to control the power consumption of the device. To cancel or initiate power saving mode, press the Power Save button on the control panel. NOTE If your machine is connected locally (via USB), when it transitions to Sleep mode its status is viewed as off-line. To use the printer in this state, you must press the Power Save button to exit sleep mode.
INSTALLING DRIVERS AND UTILITIES NOTE Example screenshots have been used throughout and may not represent your machine, however the procedure is the same. NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure. The installation instructions below refer to USB connection.
WINDOWS - SCANNER AND PRINTER DRIVERS The scanner driver is used for “Pull Scan”, i.e. Initiating a scan from your PC via software. Compare this to “Push Scan” where you start the scan by pressing a button on the MFP's front panel. NOTE The Oki driver installer program is the recommended installation method. NOTE Do not connect the USB cable at this time. You will be instructed when to connect the USB cable when you run the Oki driver installer program. 1.
MAC - PRINTER DRIVER The information in this section is based on Mac OS X Leopard (10.5). Other versions may appear slightly different, but the principles are the same. 1. Insert the DVD-ROM and run the Oki driver installer program. 2. Follow the on-screen instructions to install the printer driver. 3. Attach the printer to a USB port of your computer. 4. Switch on the printer. 5. Choose Apple Menu > System Preferences > Print & Fax. 6.
FAX DRIVER (MC361 AND MC561) The fax driver allows you to send faxes directly from your computer without printing the document first. Windows XP has built-in fax support - you can use your computer's modem to send faxes directly from your computer. With Oki's fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document. NOTE Before using the internet fax function, you need to configure the server settings.
CONFIGURATION TOOL Installation of the Configuration Tool is optional and can be found on the DVD in the Utilities folder. Follow the on-screen instructions to complete the Configuration Tool installation. The Configuration Tool can discover devices over USB or network connections. 1. To search and install, select Tools > Register Device. 2. Highlight the required search result and when prompted click Yes. MC561 (USB002) The Configuration Tool allows you to set up and manage your MFP.
ACTKEY UTILITY NOTE The ActKey utility only supports Windows. You must have the scanner driver installed. The ActKey utility enables the MFP to receive one key touch commands from a connected computer. Installation of the ActKey utility is optional and can be found on the DVD in the Utilities folder. Information on using the ActKey utility can be found in “Scan to remote PC” on page 58. Setting up the ActKey utility 1.
7. To use ActKey in Local PC mode (i.e. push scanning), it must be set as the program to handle scanner events: NOTE The following example uses Windows XP. The steps may vary if you are using any other operating system, but the principle is the same. (a) Select Start > Control Panel. (b) Double-click Scanners and Cameras. (c) Right-click the MFP icon and click Properties. (d) Select the Events tab. (e) Choose an event from the Select an event drop-down menu.
PAPER RECOMMENDATIONS Your MFP will handle a variety of print media, including a range of paper weights and sizes. This section provides general advice on choice of media, and explains how to use each type. The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Use of heavily embossed or very rough textured paper is not recommended.
MULTI PURPOSE TRAY The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 220g/m². For very heavy paper stock use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight. The multi purpose tray can feed paper widths from 76mm to 215.9mm and lengths from 127.0mm to 1320mm (banner printing). For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.
LOADING PAPER CASSETTE TRAYS 1. Remove the paper tray from the machine. 2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).
3. Load paper (letter headed paper face down and top edge towards the front of the printer), as shown. a b 4. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used. 5. Close the paper tray gently. 6. Set the correct paper size. Refer to “Configuring the tray settings” on page 32 and “Registering custom sizes” on page 33. To prevent paper jams: > Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray.
> Do not pull the paper tray out during printing (except as described below for the 2nd tray). NOTE > If you have two trays and you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if you are printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray. This will cause a paper jam. > For face down printing, make sure the face up (rear) stacker (a) is closed (the paper exits from the top of the printer).
MULTI PURPOSE TRAY 1. Open the multi purpose tray (a). 2. Fold out the paper supports (b). c d b a d 3. Press gently down on the paper platform (c) to ensure it is latched down. 4. Load the paper and adjust the paper guides (d) to the size of paper being used. > For single-sided printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into the printer.
REGISTERING CUSTOM SIZES To load custom size paper, you need to register the width and length of the paper before printing. The range of the sizes you can set differs according to the paper tray. TRAY AVAILABLE SIZE RANGE Tray 1 Width: 105 to 216 mm (4.1 to 8.5 inches) Length: 148 to 356 mm (5.8 to 14.0 inches) Tray 2 (optional) Width: 148 to 216 mm (5.8 to 8.5 inches) Length: 148 to 356 mm (8.3 to 14.0 inches) MP tray Width: 64 to 216 mm (2.5 to 8.5 inches) Length: 127 to 1321 mm (5.0 to 52.
USER AUTHENTICATION AND ACCESS CONTROL If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. If the access control setting is: > PIN; you will need to provide a valid PIN (personal identification number). > User name and password; you will need to provide a valid user name and password.
OPERATION FROM THE COMPUTER NOTE The authentication type specified on the computer overrides the one specified on the machine. Printing from Windows NOTE You cannot use the PCL XPS printer driver for this function. This procedure uses Windows 7 and NotePad as an example. The procedures and menus may differ depending on the OS you use. 1. Open the file you want to print. 2. From the File menu, select Print. 3. Choose the printer driver you want in Select Printer and click Preferences. 4.
Faxing (Windows only) NOTE This procedure uses Windows 7 and NotePad as an example. The procedures and menus may differ depending on the OS you use. 1. Open the file you want to fax. 2. From the File menu, select Print. 3. Select your machine (fax driver) in Select Printer and click Preferences. 4. On the Setup tab, click User Authentication.... 5. Select the Enable User Authentication check box. 6. Enter the user name in Username and the password in Password.
OPERATION With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication and access control” on page 34 for details.
MULTI-TASKING Your machine can handle more than one task at a time. The table below details which combination of tasks can be performed.
LOADING DOCUMENT(S) The MFP can scan/copy/send document(s) either from the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time. If you need to scan/copy/send pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.
PLACING DOCUMENT(S) IN THE ADF 1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time. a b c 2. Place the document with the text face UP in the ADF: > If your document is portrait, load with the top edge of the document in first. > If your document is landscape, load with the left edge of the document in first. 3. Adjust the Paper Guides to centre the document in the ADF.
PLACING DOCUMENT(S) ON THE GLASS 1. Open the document cover. 2. Place your document with the text face DOWN on the glass: > If your document is portrait, align its top edge to the upper-left corner of the glass. > If your document is landscape, align its right edge to the upper-left corner of the glass. 3. Close the document cover.
COPYING NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication and access control” on page 34 for details. BASIC OPERATION 1 2 3 4 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. If required, press the Copy button (1) on the control panel to prompt the Copy screen. Start ready.
ADVANCED OPERATION Using the options available you can alter the copy output to suit your needs: 1. Press the Right arrow key. 2. Select required parameter with Down arrow key and press the OK button or the Right arrow key to display the available options. 3. Using Up or Down arrow keys, select value and press OK. Options are (factory default settings in bold text): FEATURE OPTION DESCRIPTION Scan Size A4, A5, A6, B5, Letter, Legal 13, Legal 13.
FEATURE OPTION Image Settings Density DESCRIPTION -3, -2, -1, 0, +1, +2, +3 Adjust density Darker: Keep colour intensity and darker image. Lighter: Reduce colour intensity and gives lighter image. Document Type Text, Text&Photo, Photo, Photo (Glossy) Allows you to specify the type of images on the document. Scan Resolution Normal, Extra Fine Allows you to select the scanning resolution.
FEATURE OPTION DESCRIPTION Continue Scan ON, OFF Allows you to continue scanning more documents. Allows you to construct a single scan job from multiple individual sheets or originals. Mixed Size ON, OFF Allows you to load originals of same width but different length in the ADF. The following document sizes can be set concurrently; A3 and A4 LEF, B4 and B5 LEF, A4SEF and A5 LEF. When enabled, the tray setting is automatic, you cannot specify a tray manually.
SCANNING NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication and access control” on page 34 for details. 1 2 3 4 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. Press the Scan button (1) on the control panel to prompt the Scan Menu screen. 3.
SCAN TO E-MAIL NOTE For illustration purposes only, the features shown are as accessed from the control panel. Using the options available, you can enter e-mail information and alter the scan output to suit your needs: 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. Press the Scan button on the control panel to prompt the Scan Menu screen. 3. If required, use the arrow keys and scroll to E-mail, then press OK. Scan Menu E-mail Network PC USB Memory 4.
FEATURE Scan Settings (cont.) OPTION Image Settings DESCRIPTION Density -3, -2, -1, 0, +1, +2, +3 Adjust density Darker: Keep colour intensity and darker image. Lighter: Reduce colour intensity and gives lighter image. Document Type Text, Text&Photo, Photo, Photo (Glossy) Allows you to specify the type of images on the document. Resolution 75dpi, 100dpi, 150dpi, 200dpi, 300dpi, 400dpi, 600dpi Allows you to select the appropriate resolution.
FEATURE OPTION Scan Settings (cont.) Edit E-mail DESCRIPTION Subject Select Subject Direct Input E-mail Body Select Text Direct Input Enter new or edit the default e-mail subject and text templates. For further details refer to “Creating e-mail templates” on page 63. File Name User defined Use the on-screen keyboard to enter an appropriate file name. Continue Scan ON, OFF Allows you to continue scanning more documents.
5. Press the Mono button to scan your document(s) in black and white, or the Colour button to scan your document(s) in colour. NOTE If you wish to cancel the scan process, press the Stop button to abort the operation. On completion the machine will beep and a confirmation message displays. NOTE MDN (message disposition notification) and DSN (delivery status notification) can enabled/disabled by the administrator. Refer to “MDN Response” on page 148. 6.
SCAN TO NETWORK PC NOTE The MFP must be connected to a Network server to enable Scan to Network PC to be set up. Refer to the Configuration Guide for details. Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. NOTE Profiles can be created and managed using the machine’s web page or the MFP Setup Tool.
FEATURE OPTION Image Settings Density DESCRIPTION -3, -2, -1, 0, +1, +2, +3 Adjust density Darker: Keep colour intensity and darker image. Lighter: Reduce colour intensity and gives lighter image. Document Type Text, Text&Photo, Photo, Photo (Glossy) Allows you to specify the type of images on the document. Background Removal OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the colour background of the image (assuming document has a colour background) such that the background colour is not printed.
FEATURE OPTION DESCRIPTION Compression Rate Color: High, Medium, Low Select the appropriate compression level. Mono (Grayscale): High, Medium, Low Mono (Binary); High = G4 Medium = G3 Note: Mono (Binary): High, Medium, Raw Edge Erase ON, OFF Use the keypad to enter the width settings. Input range: 5 to 50mm 7. Press the Mono button to scan your document(s) in black and white, or the Colour button to scan your document(s) in colour.
SCAN TO USB MEMORY 1. Plug the USB memory into the USB port at the front of the machine. 2. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 3. Press the Scan button on the control panel to prompt the Scan Menu screen. 4. Using the Down arrow key, scroll to USB Memory and press OK. Scan Menu E-mail Network PC USB Memory Using the options available, you can enter a file name and alter the scan output to suit your needs.
FEATURE OPTION Image Settings (cont.) Hue DESCRIPTION -3, -2, -1, 0, +1, +2, +3 Red / green balance adjustment. Low: Enhance red. High: Enhance green. Saturation -3, -2, -1, 0, +1, +2, +3 Saturation setting High: Enhance image sharpness Low: Reduce hue RGB Red: -3, -2, -1, 0, +1, +2, +3 Green: -3, -2, -1, 0, +1, +2, +3 Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next colour setting.
SCAN TO LOCAL PC You can save scanned data into your local computer. When you press the START button, the scan job starts and the ActKey utility and the scanner driver start automatically. You can send the scanned document to a specified application, save it into a specified folder, or send it by fax. The machine can be connected to USB interface or network, but only one computer can be connected at the same time. Refer to the Configuration Guide for details.
(c) Fax When the PC-Fax function is selected, the Actkey Utility executes PC Scan in accordance with your settings for “Scan to PC-Fax”. The scanned image data is saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send. ACTKEY INTERFACE Double click the Actkey Icon on your desktop. The Actkey console (below) displays.
SCAN TO REMOTE PC NOTE By default the PC scan mode is set to simple. To enable Secure Scan Mode refer to “PC Scan Mode” on page 149. NOTE After Remote PC is selected, user action is performed at your PC (Pull Scan). NOTE The example below is relevant to a machine being connected via USB. ® > The instructions below use PaperPort 11 SE (supplied with your machine) as an example. If you use an alternative application, the instructions and user interface will differ.
8. Press the Scan button to display the scanning options. 1 2 3 9. Press the required scan button (1) to start scanning. 10. Press Quit to continue: 4 (a) Press Scan More Pages (2) to continue scanning further documents. (b) Press Scan Other Side (3) to scan the reverse side of the original document. (c) Press Done (4) to finish scanning.
MANAGING PROFILES ADDING A NEW NETWORK PROFILE Register the information you configured on the computer as a profile. It is necessary when you perform Scan To Network PC with the computer. 1. Press the SETTING button on the control panel to prompt the Setting screen. 2. Using the Down arrow key, scroll to Profile and press OK. 3. Select the desired profile number. 4. Press the Right arrow key to prompt the Operation Menu screen. From here you can register or sort profiles. 5.
22. Press OK to register the settings and save the profile entry. The setup for Scan To Network PC is complete. DELETING A NETWORK PROFILE To delete a network profile: 1. Press the SETTING button on the control panel to prompt the Setting screen. 2. Using the Down arrow key, scroll to Profile List and press OK. 3. Select the desired profile number. 4. Ensure Delete is highlighted then press the Right arrow key. 5. At the prompt: > press OK to continue deleting the profile entry, or...
MANAGING THE ADDRESS BOOK SETTING SENDER AND REPLY TO E-MAIL ADDRESSES (FROM/REPLY TO) You can set the e-mail address from which e-mails are sent and the address to which responses are sent. 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Admin Setup and then press OK. 3. Using the arrow keys and on-screen keyboard, enter the administrator password. NOTE The default password is “aaaaaa”. MC561 only: You can also use the qwerty keyboard to enter details. 4.
CREATING E-MAIL TEMPLATES You can create up to five e-mail templates with various subject lines and body text. Registering a subject 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Admin Setup and then press OK. 3. Using the arrow keys and on-screen keyboard, enter the administrator password. NOTE The default password is “aaaaaa”. MC561 only: You can also use the qwerty keyboard to enter details. 4. Select Done and then press OK. 5.
ADDING AN E-MAIL ADDRESS ENTRY TO THE ADDRESS BOOK The machine can hold up to 100 e-mail addresses in the address book. To assign a new e-mail address to the address book: 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Address Book and press OK. 3. Press OK to select E-mail Address. 4. Using the arrow keys, scroll to the required entry position and press OK. 5. Press OK to select Register. 6. Press the Right arrow key to select Name. 7.
8. Press the Left arrow key to exit the menu. MODIFYING AN E-MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK To edit an e-mail address entry from the address book: 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Address Book and press OK. 3. Press OK to select E-mail Address. 4. Using the arrow keys, scroll to the required entry position and press OK. 5. Press OK to select Edit. 6. Modify the Name, E-mail Address and/or Group No.
DELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK To delete a group address entry from the address book: 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Address Book and press OK. 3. Using the Down arrow key, scroll to E-mail Group and press OK. 4. Using the arrow keys, scroll to the required entry position and press OK. 5. Using the arrow keys, scroll to Delete and press OK. 6. At the prompt select Yes to continue or select No to cancel the operation.
PRINTING NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication and access control” on page 34 for details.
PRINT JOB (MC561 ONLY) This section gives a brief overview of how to select and print an encrypted job or a print job that has been stored in the machine. For full details of how to access and use the security features, please refer to the Security Guide. 1. Press the Print button (1) on the control panel to prompt the Print Menu screen. 1 2 2. 3 4 Using the Down arrow key, scroll to Print Job and press OK. Job Lists Print Job Print From USB Memory 3.
PRINT FROM USB MEMORY NOTE Supported file systems: FAT12, FAT16, FAT32. Supported file formats: JPEG, PDF (v1.7), M-TIFF (v6 Baseline), PRN (PCL, PS). Supported: Up to 32 GB capacity of USB memory. Not Supported: USB hubs, external USB HDDs and encrypted PDFs. NOTE Up to 100 files in supported file formats stored in USB memory are displayed on the file list. If more files are stored in USB memory, the list of the stored files may not be displayed properly.
5. If your file is contained within a folder: (a) Using the arrow keys, scroll to the required folder and press OK. NOTE If required, scroll to Folder Property and press OK to check the file information. (b) 6. Press OK to select Open Folder. Using the arrow keys scroll to the file you want to print and press the OK. NOTE If required, scroll to File Property and press OK to check the file information. 7. Ensure Select is highlighted, then press OK. 8.
SWITCHING ONLINE/OFFLINE If you wish to alter the print status of your machine: 1. Press the Print button (1) on the control panel to prompt the Print Menu screen. 1 2 2. 3 4 Using the Down arrow key, scroll to Switch Online/Offline and press OK. Print Job Print From USB Memory Switch Online/Offline 3. Using the arrow keys, scroll to your required option and press OK. NOTE If you switch the machine Offline it will disable the Copy function also.
FAXING - MC361 AND MC561 ONLY NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication and access control” on page 34 for details. When faxing, you can load only A4, letter, or legal size documents in the ADF, and A4 or letter size documents on the document glass. You cannot load mixed size documents.
ADVANCED OPERATION Using the options available, you can alter the fax output to suit your needs: FEATURE OPTION DESCRIPTION Speed Dial List Select the required speed dial number. Fax Add Destination You can select multiple entries. Entries must be registered in advance, refer to “Adding a speed dial entry to the phone book” on page 85. Group List Select the required group dial number. You can select multiple entries.
FEATURE Fax Functions (cont.) OPTION DESCRIPTION TTI ON, OFF Prints the sender name on the header of the transmitted fax. By default, the name you specified in Sender ID is printed. Refer to “Sender ID” on page 143. TTI Select user defined Select the user defined TTI header. Note: TTI must be ON. Transmit Confirmation Report ON, OFF Select ON to print a fax confirmation after transmission. Delayed Tx OFF Delayed transmission allows you to fax documents at a specific date and time.
Broadcasting This function allows you to send a fax to multiple recipients at the same time. By combining abbreviation dials, groups and entering addresses using the numeric keypad, you can specify up to 100 destinations at one time. NOTE When real time transmission (Memory Tx set to OFF) or polling is executed during broadcasting data, they are executed preferentially. In the case of polling, it is executed preferentially when there is only one address specified.
F Code communication F Code transmission is a function to communicate, using sub addresses or passwords in accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords, you can execute secure communication, bulletin box communication and polling communication. NOTE Up to 16 F code boxes can be registered. Sub address and ID code > A sub address is a number to distinguish various F code boxes that are set in the memory.
7. Press OK to select Register. 8. Select a type of F code box: > Bulletin Box - refer to “Registering an F code Bulletin box” on page 77 > Confidential Box - refer to “Registering an F code confidential box” on page 77. Registering an F code Bulletin box 1. Press OK to select Bulletin Box. 2. Press the Right arrow key to select Box Name. (a) Using the arrow keys and on screen keyboard, enter a box name. (b) Highlight Done and press OK.
3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key. (a) Using the keypad enter the sub address. (b) Highlight Done and press OK. NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered. If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit. 4. Using the Down arrow key, scroll to I.D.
Deleting an F code box NOTE You cannot delete an F code box in which documents are stored, it must be empty. 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Admin Setup and press OK. 3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press OK. 4. Using the Down arrow key, scroll to Fax Setup and press OK. 5. Using the Down arrow key, scroll to Fcode Box and press OK. 6.
Receiving using a sub address (F code polling) By entering a sub address and ID code, a document stored in the bulletin box of a recipient machine can be taken out (polling). NOTE Before operating, ensure you have the necessary sub address and ID code to hand. 1. Press the Fax button on the control panel to prompt the Fax Ready screen. 2. Press OK to select Fax. 3. Using the Down arrow key, scroll to Fax Functions and press OK. 4. Using the Down arrow key, scroll to Fcode Polling and press OK. 5.
Printing stored documents Print secure received documents, documents received in the bulletin box and documents stored in the bulletin box. NOTE When a document is received into an F code box, the F code receiving notice is printed. Check the F code box number and print the stored document. 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Store Document Settings and press OK. 3. Using the Down arrow key, scroll to Print and press OK. 4.
Fax job view/cancel If you no longer require a stored fax job, you can cancel and remove it from your MFP’s memory. 1. Press the Fax button on the control panel to prompt the Fax Mode screen. 2. Using the arrow keys, scroll to Fax and press OK. 3. Using the Down arrow key, scroll to Fax Job View/Cancel and press OK. 4. Using the Down arrow key, scroll to the fax job you wish to delete and press OK. 5. Check the job contents, then press the Right arrow key. 6.
Receiving faxes The machine automatically starts fax reception. Receiving calls The telephone starts ringing when it receives calls. 1. Pick up the handset to talk when the machine rings. 2. If necessary, press the mono START button and then put down the handset to receive faxes. Ans/Fax ready mode When the machine is set to Ans/Fax Ready Mode, you can use an answering machine and receive faxes automatically.
DRD This mode allows the machine to detect a distinctive ring if it has been enabled on the phone line. In this mode, the machine distinguishes the DRD type of the sender. The machine then answers only when it matches the registered DRD type. You can register up to four DRD types: Type 1: short-long Type 2: long-long Type 3: short-short-long Type 4: short-long-short Refer to “DRD Type” on page 163. Printing received faxes The machine automatically prints out the received fax.
MANAGING THE PHONE BOOK The following section describes how to add/remove/modify speed and group dial entries to/ from the Phone Book. ADDING A SPEED DIAL ENTRY TO THE PHONE BOOK The machine can hold up to 100 speed dial numbers in the phone book. To add a new speed dial number to the phone book: 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Phone Book and press OK. 3. Press OK to select Speed Dial List. 4.
17. Press the Left arrow key to exit the menu. ADDING A GROUP ENTRY TO THE PHONE BOOK The machine can hold up to 20 group dial settings. To add a new group dial number to the phone book: 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Phone Book and press OK. 3. Using the Down arrow key, scroll to Group No. Book and press OK. 4. Using the arrow keys, scroll to the required entry position and press OK. 5. Press OK to select Register. 6.
5. Using the arrow keys, scroll to Delete and press OK. 6. At the prompt select Yes to continue or select No to cancel the operation. 7. Press OK. 8. Press the Left arrow key to exit the menu. MODIFYING A SPEED DIAL ENTRY To modify a speed dial entry: 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Phone Book and press OK. 3. Press OK to select Speed Dial List. 4. Using the arrow keys, scroll to the required entry position and press OK. 5.
INTERNET FAX SENDING A FAX FROM YOUR PC NOTE You must have the fax driver installed on your PC. Download the latest fax driver from your support website. Basic operation 1. At the MFP: Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. Press the Fax button on the control panel to prompt the Fax Mode screen. 3. Using the Down arrow key, scroll to Internet Fax and press OK. 4. Set your destination and send properties as required.
11. (c) Enter comments if required. (d) If required select the Add an outside call number checkbox and enter the Outside call number as appropriate. On the Recipient tab: (a) Click the Recipient... button. (b) Select a fax number from the Phone book panel on the right hand side. Refer to “Adding fax numbers to the phone book” on page 92. (c) Press the Add button to add this number to the recipient list. (d) Repeat (b) and (c) as required to create the recipient list.
Advanced operation Using the options available, you can alter the fax output to suit your needs: FEATURE OPTION DESCRIPTION Internet Fax Add Destination To: Address Book Select e-mail address from the address book. Cc: Input range: 001-100 Bcc: Email Group List Select destination group from the list. Input range: 01-20 Email Send History Displays the list of sent e-mails. Direct Input Enter e-mail address using the onscreen keyboard.
FEATURE Scan Setting (cont.) OPTION DESCRIPTION File Name User defined Use the on-screen keyboard to enter an appropriate file name. Duplex Scan ON, OFF Turns the duplex (2-sided) function off or on. Continue Scan ON, OFF Allows you to continue scanning more documents. Allows you to construct a single fax job from multiple individual sheets or originals. Refer to “Continuous scan mode” on page 94 for details. Compression Rate High, Medium, Low Select the appropriate compression level.
ADDING FAX NUMBERS TO THE PHONE BOOK NOTE you can register up to 1000 destinations. To add a fax destination number to the phone book: 1. From your application’s File menu, select Print. 2. In the Select Printer window, highlight the fax driver option. 3. Press the Preferences button to display the fax driver window. 4. Click the Phone book... button. The phone book screen displays. 5. Select FAX number -> New (FAX number). 6. Type in the fax number destination Name. 7.
8. Add recipients to the group list: NOTE Maximum 100 recipients in any one group. (a) Select a fax number from the Phone book panel on the right hand side. NOTE You can add a new fax number directly by clicking the New (FAX number)... button and adding an entry to the phone book panel. 9. (b) Press the Add-> button to add this number to the group list. (c) Repeat steps (a) and (b) as required to create the group list.
FUNCTIONS COMMON TO COPY, FAX AND SCAN OPERATIONS CONTINUOUS SCAN MODE If you need to scan, copy or fax multiple sets of documents from the ADF or document glass, enable the “Continue Scan” option. NOTE The example below uses the fax feature, however, the scan and copy features follow the same process. To set the fax to continuous scan: 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. Press the Fax button on the control panel to prompt the Fax Ready screen. 3.
JOB MACROS (MC561 ONLY) If you have a routine copy, fax or scan job that you perform on a regular basis, you can program the steps into your MFP and create a “short cut” allowing you to perform the steps at the touch of a button. You can create up to ten short cuts using the Job Macro function.
Using: To use a pre-programmed short cut: 1. Press the Job Macro button on the control panel to prompt the Job Macro screen. 2. Using the arrow keys, scroll to the macro you wish to use then press OK. 3. Ensure Restore is highlighted then press OK. 4. Check the settings and then press OK. 5. At the prompt, select Yes to execute the program or No to exit.
MAINTENANCE REPLACING CONSUMABLE ITEMS Only use genuine original consumables to ensure the best quality and performance from your hardware. Non original products may adversely affect your printer's performance and invalidate your warranty. TONER CARTRIDGE REPLACEMENT NOTE When the LCD display indicates TONER LOW, or if print appears faded, first open the top cover and try tapping the cartridge a few times to evenly distribute the toner powder.
1. Gently raise the scanner. 2. Press the cover release (a) and open the top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.
3. Note the positions of the four cartridges. It is essential that they go back in the same order. 1 2 3 4 (a) 1. Yellow cartridge 2. Magenta cartridge 3. Cyan cartridge 4. Black cartridge Slide the coloured release collar on the cartridge to be replaced fully towards the right hand side of the printer. b a (b) 4. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the printer.
5. Clean the top of the ID unit with a clean, lint free cloth. 6. Remove the new cartridge from its box but leave its wrapping material in place for the moment. 7. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. 8. Remove the wrapping material. 9. Holding the cartridge by its top centre, lower it into the printer over the image drum unit from which the old cartridge was removed. 10.
c b a 12. Gently wipe the LED head surface with a clean, lint free cloth. 13. Close the top cover and press down firmly so that the cover latches closed. 14. Gently lower the scanner.
IMAGE DRUM REPLACEMENT The image drum assembly comes complete with its own installation details which give full instructions on replacement. You are advised to follow these instructions carefully. REPLACING THE TRANSFER BELT UNIT The belt unit is located under the image drum assembly. Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover. Refer to “Switching off” on page 18 for details. 1. Gently raise the scanner. 2.
4. Place the assembly in a safe place away from direct sources of heat and light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting. 5.
9. Holding the image drum assembly by its handles, lower it into place in the machine, locating the pegs at the sides into their slots in the sides of the printer cavity. 10. Close the top cover and press down firmly so that the cover latches closed. 11. Gently lower the scanner.
FUSER REPLACEMENT The fuser is located inside the printer just behind the toner cartridges. WARNING! If the MFP has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area. Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover. Refer to “Switching off” on page 18 for details. 1. Gently raise the scanner.
7. Holding the new fuser by its handle, make sure that it is the correct way round. The retaining levers (b) should be fully upright, and the two locating lugs (c) should be towards you. b c b 8. Lower the fuser into the printer, locating the two lugs (c) into their slots in the sides of the printer cavity. 9. Push the two retaining levers (b) towards the rear of the printer to lock the fuser in place. b b 10. Close the top cover and press down firmly so that the cover latches closed. 11.
CLEANING CAUTION! Use a clean, moist, lint-free cloth for cleaning. Do not use benzine, thinners or alcohol as a cleaning agent. ...THE UNIT CASING 1. Switch the printer off. Refer to “Switching off” on page 18 for details. 2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral detergent. 3. Use a soft dry cloth to dry the unit surface. 4. Switch the printer on. ...
3. Gently wipe the LED head surface with a clean, lint free cloth. CAUTION! Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur. 4. Close the top cover and press down firmly at both sides so that the cover latches closed. 5. Gently lower the scanner.
...THE PAPER PATH IN THE ADF If marks are found on an image which has been read by the ADF, or the ADF does not feed documents smoothly, follow the cleaning procedure below. 1. Switch the MFP OFF. Refer to “Switching off” on page 18 for details. 2. Open the ADF top cover. 3. Moisten a soft, clean, lint-free cloth and wipe the feed rollers (1) by moving the cloth from side to side. 1 2 3 4 4. Rotate the rollers forward with your finger and repeat step 3 until the rollers are clean. 5.
...THE DOCUMENT GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance. 1. Open the document cover. 2. Moisten a soft, clean, lint free cloth and remove any marks, as shown. 3. Close the document cover.
INSTALLING UPGRADES This section explains how to install optional equipment into your MFP. This includes: > additional RAM memory > SD card (MC561 only) > additional paper tray MEMORY UPGRADE The basic models come equipped with 256MB of main memory. This can be upgraded with an additional memory board of 256MB or 512MB, giving a maximum total memory capacity of 768MB. 1. Switch the MFP off and disconnect the power cable. Refer to “Switching off” on page 18 for details. 2.
5. Notice that the memory board has a small cutout in the edge connector, which is closer to one end than the other. 6. Identify the RAM expansion slot in the printer. 7. If the RAM expansion slot already contains a memory upgrade board, that board will have to be removed before you can install the new one. To remove it, proceed as follows, otherwise skip to step 8. (a) Release retaining clips and pull the board out of the slot.
11. Replace the access cover and latch it closed. 12. Reconnect the power cable and switch the MFP on. 13. When the machine is ready, print a menu map as follows: 14. (a) Press the SETTING button. (b) Press the OK button to select Reports. (c) Press the OK button to select Configuration. (d) Press the OK button once more to execute. (e) When the Configuration map is printed, press the Back button to exit the menu system. Examine the first page of the menu map.
SD CARD (MC561 ONLY) The SD card enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed. Your machine is fitted with a 4GB class 6 SD card as standard. If you wish you can upgrade this as your machine supports 16GB class 6 SD cards. After replacement, you need to configure the printer driver settings. Refer to “Setting the driver device options” on page 117. 1. Switch the MFP off and disconnect the power cable.
5. Gently push the SD card into the slot as shown. 6. Replace the inner access cover (b) and turn locking screw (a) clockwise to secure it shut. a b 7. Replace the access cover and latch it closed. 8. Reconnect the power cable and switch the MFP on. 9. When the machine is ready, print a menu map as follows: 10. (a) Press the SETTING button. (b) Press the OK button to select Reports. (c) Press the OK button to select Configuration. (d) Press the OK button once more to execute.
ADDITIONAL PAPER TRAY 1. Switch the MFP off and disconnect the power cable. Refer to “Switching off” on page 18 for details. 2. Place additional paper tray on desired location. 3. Observing safety rules for lifting and, using locating guides, place machine on top of the additional paper tray. 4. Fit retaining clips as shown. 5. Reconnect the power cable and switch the MFP on.
SETTING THE DRIVER DEVICE OPTIONS Once your new upgrade has been installed, you may need to update the printer driver so that the additional features are available to your applications. Accessories such as additional paper trays will only be usable if the printer driver on your computer knows they are there. In some cases the hardware configuration of your machine is automatically detected when the driver is installed.
Panther (Mac OS X 10.3) 1. Open the Mac OS X Print & Fax Preferences. 2. Click Printing. 3. Click Set Up Printers…. 4. Ensure your machine is selected and click Show Info…. 5. Click the menu and choose Installable Options…. 6. Select all hardware options appropriate to your machine and click Apply Changes….
TROUBLESHOOTING CHECKING THE MACHINE’S STATUS From the STATUS key on the control panel, you can check the status of your machine. The STATUS key illuminates or flashes when any trouble is occurring in your machine. 1. Press the STATUS key on the control panel to open the status menu. 2. Ensure that System Status is selected and then press OK. 3. Using the arrow keys, scroll to the item you want to check and then press OK.
CLEARING PAPER JAMS Provided that you follow the recommendations in this guide on the use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply. Jams can occur due to paper misfeeding from a paper tray or at any point on the paper path through the MFP.
IN THE PRINTER SECTION... 1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later. 2. Gently raise the scanner. 3. Press the cover release (a) and open the top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 4.
5. Put the assembly down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface, and cover. CAUTION! The green image drum surface at the base of the Image Drum is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light.
6. Look into the printer to check whether any sheets of paper are visible on any part of the belt unit. d c b a e CAUTION! Do not use any sharp or abrasive objects to separate sheets from the belt. This may damage the belt surface. (a) To remove a sheet with its leading edge at the front of the belt (a), lift the plastic guard (e) at the front of the printer, then carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet.
through the drum cavity area. Then allow the pressure release lever to rise again. d NOTE If the sheet is well advanced into the fuser (only a short length is still visible), do not attempt to pull it back. (d) To remove a sheet in the fuser, move the two retaining levers (e) towards the front of the machine to release the fuser. Withdraw the fuser unit using the handle (f). f e e (e) Press release lever (g) and pull the trapped paper from the fuser.
7. If you were duplex printing when the jam occurred, check the duplex paper path: (a) Pull the locking levers at each side of the transfer belt up and towards the front of the machine. a b a (b) Using the locking levers (a), lift the belt (b) upwards and withdraw from the machine. (c) Look into the printer to check whether any sheets of paper are visible on any part of the paper path. Pull out any sheets found in this area.
8. Holding the image drum assembly by its handles, lower it into place in the machine, locating the pegs at the sides into their slots in the sides of the printer cavity. 9. Lower the top cover but do not press down to latch it closed yet. This will protect the drum from excessive exposure to room lighting while you check the remaining areas for jammed sheets. 10. Open the rear exit tray (h) and check for a sheet of paper in the rear path area (i). i h > Pull out any sheets found in this area.
12. Pull out the paper tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack. When satisfied, replace the tray. 13. Close the top cover and press down firmly so that the cover latches closed. 14. Gently lower the scanner. When the jam has been cleared, if Jam Recovery is enabled in the Printer Adjust menu, the MFP will attempt to reprint any pages lost due to paper jams (see “Jam Recovery:” on page 150).
DEALING WITH UNSATISFACTORY PRINTING SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Vertical white lines can be seen on the printed page. The LED head is dirty. Wipe the LED head with a soft, lint-free cloth. The toner is low. Open the top cover and tap the cartridge a few times to evenly distribute any remaining toner. If symptoms persist, replace the toner cartridge. Foreign materials may be present in the image drum. Replace the image drum cartridge.
SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Horizontal Lines and spots appear periodically. When the interval is about 94mm (4in), the image drum (the green tube) is damaged or dirty. Wipe it lightly with a soft cloth. Replace the image drum cartridge when it is damaged. When the interval is about 30mm (1.2in), there may be foreign particles in the image drum cartridge. Open/close the top cover, and print again. When the interval is about 86mm (3.4in), the fuser unit is damaged. Replace the fuser unit.
FAX PROBLEM CHECKLIST (MC361 AND MC561) If a problem occurs, read through the list of problems and solutions before calling for service. The machine will not dial a telephone number: Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is connected to the LINE socket on the back of the machine. If an external telephone is installed, lift the handset and check for a dial tone. If there is no dial tone, there may be a problem with the telephone line.
Machine is connected to a PBX but it is not possible to dial out: Be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the machine. Additionally, the machine must be programmed for PBX operation before it will work with a PBX (refer to the Configuration Guide for details).
SPECIFICATIONS MC351 - N34305B MC361 - N34306B MC561 - N34307B ITEM SPECIFICATION MC351 Dimensions MC361 MC561 427 x 509 x 445mm (W x D x H) 29Kg approx. Weight Power supply 220 to 240VAC (range 198 to 264 VAC) Power consumption Sleep: <1.2 W <1.5 W Power saving: < 20 W Stand-by: 100 W Operating (Average): 500 W Operating (Max.): 570 W 1170 W Operating environment Operating 10 to 32 °C/20 to 80% RH (optimum 25 °C wet, 2 °C dry) Idle: 0 to 43 °C/10 to 90% RH (optimum 26.
APPENDIX A - MENU SYSTEM The top-level function menus are: > Reports > Paper Setup > Address Book > Phone Book > Profile > Network Scan Destination > Store Document Settings > View Information > Shutdown > Easy Setup > Admin Setup The menu trees are given to the lowest menu item level. Typically, this can be a parameter that can be set by selecting from a range of values provided or a command that can be executed to display or print a status or setting value.
REPORTS ITEM OPTION OPTION/DESCRIPTION Configuration Yes, No Prints out a report of the machine’s configuration System File List Yes, No Prints out a file list Demo Page 01:DEMO1 Yes, No Error Log Yes, No Prints out an error log MFP Usage Yes, No Prints a full report of the machine usage. Network Information Yes, No Prints out a report of the Network configuration Speed Dial List Enter the Admin Password Yes, No Prints the list of fax numbers registered for speed dials.
PAPER SETUP ITEM OPTION OPTION/DESCRIPTION Tray 1 Paper Size A4/A5/A6/B5/ Letter/Legal13/ Legal13.5/Legal14/ Executive/ 16K(184x260mm)/ 16K(195x270mm)/ 16K(197x273mm)/ Custom Sets paper in Tray 1. Custom Width: 105~210~216mm Enter paper width and length. Length: 148~297~356mm Tray 2 Media Type Plain/Letter Head/ Bond/Recycled/Card Stock/Rough/Glossy Select the type of media loaded in this tray.
ITEM OPTION OPTION/DESCRIPTION MP Tray Paper Size A4/A5/A6/B5/ Letter/Legal13/ Legal13.5/Legal14/ Executive/ 16K(184x260mm)/ 16K(195x270mm)/ 16K(197x273mm)/ Custom/COM-9 Envelope/COM-10 Envelope/Monarch Envelope/DL Envelope/C5 Envelope/Index Card Select the size of paper to be fed from the multi purpose tray. Custom Width: 64~210~216mm Enter paper width and length.
ADDRESS BOOK ITEM OPTION OPTION/DESCRIPTION E-mail Address Select an address number. Max. 100 entries. Register Name user defined Enter a name for the e-mail address entry. Max. 16 characters. E-mail Address user defined Enter the e-mail address. Max. 80 digits. Group No. Add to a registered group. Edit Delete Edit settings. Refer to options above for details. Yes, No Delete entry. Sort By Name Sort list of entries by name. Sort By Number Sort list of entries by number.
PHONE BOOK NOTE MC361 and MC561 only. ITEM OPTION OPTION/DESCRIPTION Speed Dial Select a speed dial number. Max. 100 speed dial entries. Register Name user defined Enter a name for the speed dial entry. Max. 24 characters. Fax Number user defined Enter the fax number for the speed dial entry. Max. 40 digits. Group No. Add to a registered group. Edit Delete Edit settings. Refer to options above for details. Yes, No Delete entry. Sort By Name Sort list of entries by name.
PROFILE ITEM OPTION VALUE/DESCRIPTION No. Register Select a profile number. Profile Name user defined Sets a profile name. Max. 16 characters. Protocol CIFS, FTP, HTTP Selects a protocol to use for storing files. Target URL user defined Sets a server address and a directory to store the scanned data. Max. 144 characters. Port No. 1 ~ 445 ~65535 Sets a port number. PASV Mode OFF Sets whether to use the FTP Passive mode. Display condition: Protocol set to FTP.
ITEM OPTION Register (cont.) File Format Encrypted PDF VALUE/DESCRIPTION Color PDF, TIFF, JPEG, XPS Mono (Greyscale) PDF, TIFF, JPEG, XPS Mono (Binary) PDF, TIFF, XPS Not Encrypt Encryption disabled. Encrypt Low, Medium, High Sets a file format for scanning. Set encryption level. Also enable/disable document open and permissions passwords.
NETWORK SCAN DESTINATION ITEM OPTION OPTION/DESCRIPTION No. Select a destination number. Register Destination user defined Sets a destination name. Max. 16 characters. Destination Address user defined Port No. 9968 Sets a destination sddress. Max. 16 characters. Sets a port number. Available range: 1 to 65535. Edit Delete Destination Edit destination name. Destination Address Edit destination address. Port No. Edit port no. Yes, No Deletes destination.
VIEW INFORMATION ITEM OPTION OPTION/DESCRIPTION System Information Serial No. Displays system information Asset No. Lot No. CU Version PU Version Scanner Version Total Memory Flash Memory SD Memory Carda Network Displays network information IPv4 Addressb Subnet Maskb Gateway Addressb MAC Address NIC Program Version IPv6 Address (Local)c IPv6 Address (Global)c a. MC561 only. b. Appears only when the "TCP/IP" setting is "Enable" and the "IP Version" setting is "IPv4". c.
EASY SETUP NOTE The Easy Setup menu is blocked by the Admin password. ITEM OPTION OPTION/DESCRIPTION Date/Time Setting user defined Using the arrow keys, select your time zone, in relation to GMT, from the list. Press OK to continue. Not Summer Time Manual Day Month Now Summer Time Year Using the keypad and arrow keys, enter the correct date and time.
ITEM OPTION OPTION/DESCRIPTION E-mail Setting Set IP Address of Mail Server user defined Enter the IP address of the mail server. From user defined Enter the sender’s address No Authentication SMTP Auth Set the authentication method. User Name Password POP Before SMTP Set Address of POP3 Server User Name Password a. MC361 and MC561 only. ADMIN SETUP NOTE The Admin Setup option is blocked by a password.
ITEM OPTION DEFAULT VALUE/DESCRIPTION Fax Setupa Default Settings Resolution Normal Density 0 Scan Size A4 Continue Scan OFF TTI ON Transmit Confirmation Report OFF Memory Tx ON Fcode Box Register Confidential Box Box Name user defined Sub-Address user defined Hold Time I.D.Code 0 user defined Refer to “Advanced operation” on page 73 for further details. Confidential Box: received data cannotbe printed without entering ID code (for secret documents).
ITEM OPTION Fax Setupa (cont.) Other Settings DEFAULT VALUE/DESCRIPTION Redial Tries 2 time(s) Set the number of redial attempts. Range: 0 - 10 time(s) Redial Interval 1 minute(s) Set the time between redial attempts. Range: 0 - 5 minute(s) Forced Memory Rx Setting I.D.Code OFF user defined Block Junk Fax Setting Registered List OFF select from list Can prevent unnecessary fax reception. Ring Response 1 Ring Enter the number of rings required before receiving an incoming fax.
ITEM OPTION Fax Setupa (cont.) Fax Setting Internet Fax Setup Scanner Setup Default Settings Default Settings DEFAULT VALUE/DESCRIPTION Service Bit OFF Country Code International Select the country in which the MFP is situated. H/Modem Rate (For Tx) 33.6 Kbps Specify modem rate. H/Modem Rate (For Rx) 33.6 Kbps Specify modem rate.
ITEM OPTION Scanner Setup (cont.) Default Settings (cont.) DEFAULT VALUE/DESCRIPTION Encrypted PDF Setting Document Open Password: user defined Permissions Password: user defined Display Default Password: Disable Compression Rate Color: Low Greyscale: Low Mono: High Edge Erase Set the encryption passwords and display option. Select the appropriate compression level. OFF Input range: 5 to 50mm.
ITEM OPTION Scanner Setup (cont.) USB Memory Setup DEFAULT VALUE/DESCRIPTION File Name user defined Max. 64 characters. #n:Assigns a consecutive number as the file name. #d:Assigns a created date and time (YYMMDDHHMMSS format) as the file name. TWAIN Setup Print From USB Memory Setup Print Setup Network TWAIN ON Port No.
ITEM OPTION Print Setup (cont.) Print Menu (cont.) DEFAULT VALUE/DESCRIPTION Print Setup Adjust print setup. Copies: 1 Duplex: OFF Binding: Long Edge Bind Resolution: 600x1200dpi Toner Save Mode: OFF Mono-Print Speed: Auto Orientation: Lines Per Page: Edit Size: Portrait 64 Line(s) Cassette Size Width: 210 mm Length: 297 mm Printer Adjust Manual Timout: 60 seconds Wait Timeout: 40 seconds Print Mode Without Color Toner: Jam Recovery: Adjust general printer settings.
ITEM OPTION Print Setup (cont.) Color Menu DEFAULT VALUE/DESCRIPTION Density Control Auto If set to Auto, image density will be automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds. If set to manual, this adjustment will only be performed when initiated by the next menu item.
ITEM OPTION Print Setup (cont.) Color Menu (cont.) DEFAULT VALUE/DESCRIPTION Adjust Registration Execute Performs automatic colour registration adjustment. Normally this is done on power on and when the top cover is opened and then closed. This process accurately aligns the cyan, magenta and yellow images to the black image. Cyan Reg Fine Adj 0 Magenta Reg Fine Adj 0 Yellow Reg Fine Adj 0 Performs fine adjustment of image timing in relation to the black image component.
ITEM OPTION Print Setup (cont.) System Configuration Menu (cont.) PCL Setup DEFAULT VALUE/DESCRIPTION Alarm Release Manual When Manual, noncritical warnings, such as requests for a different paper size, can be cleared by pressing the RESET button. When set to Auto, they are cleared when the print job resumes. Auto Continue OFF Determines whether or not the MFP will automatically recover from a memory overflow condition.
ITEM OPTION Print Setup (cont.) PCL Setup (cont.) DEFAULT VALUE/DESCRIPTION CR Function CR Selects whether a received carriage return character (0Dh) also causes a line feed. LF Function LF Selects whether a received line feed character (0Ah) also causes a carriage return. Print Margin Normal Sets the non-printable page area. Normal is PCL compatible. True Black OFF Selects whether black image data is printed using black toner (True Black ON) or 100% CMY. (Valid in PCL emulation mode only.
ITEM OPTION Print Setup (cont.) SIDM Setup (cont.) IBM PPR Setup DEFAULT VALUE/DESCRIPTION SIDM Tray1 ID# 1 Set up Pn specified TRAY 1by Tray 1 ID No.FX/PPR Emu in CSF control command(ESC EM Pn). SIDM Tray2 ID# 5 Set up Pn specified TRAY 2 by Tray 2 ID No.FX/PPR Emu in CSF control command (ESC EM Pn). Character Pitch 10 CPI Specifies character pitch in IBM PPR emulation. Font Condense 12CPI to 20CPI Specifies 12CPI pitch for Condense Mode. Character Set SET-2 Specifies a character set.
ITEM OPTION Print Setup (cont.) IBM PPR Setup (cont.) DEFAULT VALUE/DESCRIPTION Fit To Letter Disable Sets the printing mode that can fit print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area. Text Height Same Sets the height of a character. SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary. EPSON FX Setup Character Pitch 10 CPI Specifies character pitch in this emulation. Character Set SET-2 Specifies a character set.
ITEM OPTION Print Setup (cont.) EPSON FX Setup (cont.) DEFAULT VALUE/DESCRIPTION Text Height Same Sets the height of a character. SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary. Network Menu Network Setup TCP/IP Enable Enables or disables this network protocol. IP Version IPv4 Set up the IP version. Display condition: TCP/IP protocol must be enabled. NetBEUI Disable Enables or disables this network protocol.
ITEM OPTION Network Menu (cont.) Network Setup (cont.) DEFAULT VALUE/DESCRIPTION Gateway Address xxx.xxx.xxx.xxx Current assigned gateway address. To change, proceed as above. Display condition: TCP/IP protocol must be enabled. DNS Server (Primary) user defined The IP address of your DNS server (primary). DNS Server (Secondary) user defined The IP address of your DNS server (secondary). WINS Server (Primary) user defined The IP address of your WINS server (primary).
ITEM OPTION Network Menu (cont.) Network Setup (cont.) DEFAULT VALUE/DESCRIPTION Network Scale Normal Normal: Can work effectively even when connected to a HUB that has a spanning tree feature. However, printer start up time gets longer when computers are connected to two or three small LANs. Small: Computers can cover from two or three small LANs to a large LAN, but it may not work effectively when it is connected to a HUB with a spanning tree feature.
ITEM OPTION Network Menu (cont.) LDAP Server Setting DEFAULT VALUE/DESCRIPTION Server Setting LDAP Server: user defined Port No.: 389 Timeout: 30 second(s) Max. Entries: 100 Entries Search Root: user defined Attribute Name1: cn Name2: sn Name3: givenName E-mail Address: Additional Filter: Edit the LDAP server settings. Edit the LDAP search attribute if required.
ITEM OPTION Management (cont.) System Setup (cont.) DEFAULT VALUE/DESCRIPTION Status In Near Life Enable Enable: Display a near-life warning. Disable: Do not display a near-life warning. Power Save Memory Setup Storage Maintenance Setup Address Information Lock Time Out 3 minute(s) Enter time-out duration. USB Memory Interface Enable Select disable to turn off scan to USB function. Panel Contrast 0 Adjust the LCD panel contrast.
ITEM OPTION DEFAULT VALUE/DESCRIPTION Management (cont.) Encryption Setup Job Limitation Disable Enable/disable limitation setting. Language Maint Setup Initialize Execute Making changes will automatically restart the system. Admin Password New Password user defined Enter new password. Enter Password (Verify) user defined Retype your password when prompted to verify. Note: password must be six characters or more.
ITEM OPTION DEFAULT VALUE/DESCRIPTION User Install (cont.) Reception Mode Fax Ready Mode Specify the reception mode. DRD Type Type 1 Allows the machine to detect a distinctive ring if it has been enabled on the phone line. Refer to “DRD” on page 84. Dial Tone Detection OFF Enable/disable dial tone detection. Busy Tone Detection ON Enable/disable busy tone detection. TTI Register/ Edit user defined Register/Edit transmit terminal identification (TTI) settings.
INDEX A Address book adding a group entry ........ 65 adding an email entry....... 64 deleting a group entry ...... 66 deleting an email entry..... 64 editing a group entry ........ 66 editing an email entry ...... 65 B Belt how to replace ................ 102 C Cleaning the LED head ........ 107 D Duplex paper size and weight limits .............................. 28 E Envelopes loading .............................. 32 F Fax job view/cancel button .................................
OKI CONTACT DETAILS Oki Systems (UK) Limited 550 Dundee Road Slough Trading Estate Slough, SL1 4LE Tel:44 (0) 1753 819819 Fax:44 (0) 1753 819899 http://www.oki.co.uk Oki Systems Ireland Limited The Square Industrial Complex Tallaght, Dublin 24, Ireland Tel:+353 1 4049590 Fax:+353 1 4049591 http://www.oki.ie OKI Systems - Northern Ireland 40 Sydenham Park Belfast, BT4 1PW Tel:+44 (0)28 90 20 1110 http://www.oki.ie Technical Support for all Ireland: Tel:+353 1 4049570 Fax:+353 1 4049555 E-mail: tech.
Oki Europe Limited Blays House Wick Road Egham Surrey, TW20 0HJ United Kingdom Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199 www.okiprintingsolutions.
