User’s Manual Basic Guide This manual contains cautions on how to use this product safety. Before you use this product, please make sure that you read this manual.
This manual supports the following models. MC760fdn, MC760dn, MC770fdn, MC770dn, MC770x, MC780fdn, MC780dnf, MC780x, ES7460 MFP, ES7470 MFP, ES7470x MFP, ES7480x MFP, MPS3537mc, MPS4242mc, MPS4242mcf ● About the Manuals The following user manuals are included with this product. An electronic manual is included in the software DVD-ROM. 1 Read the Setup Guide first.
Read these guides as necessary. (continue) Step Controlling/Setting from the Computer Utility Guide This guide describes the utility software for your computer. Using the TopAccess TopAccess Guide This guide describes how to use the TopAccess. Using the e-Filing e-Filing Guide This guide describes how to use the e-Filing.
● About This Manual Notation used in this manual The following notations may be used in this manual. If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MC770dn is used as the machine for examples in this document. Depending on your OS or model, the description on this document may be different. • About the Administrator - Administrator: The person who makes settings of this equipment and operates the equipment.
Table of contents About the Manuals ....................................2 Scanning the next original during copying ............. 33 Interrupting copying and making other copies ....... 33 About This Manual ....................................4 Proof copy.............................................................. 33 Notation used in this manual................................4 Selecting face down/up stacker ............................. 34 Terms in this document.....................................
Table of contents Other transmissions ............................................... 69 Receiving a Fax .................................................71 Reception mode..................................................... 71 Originals and paper................................................ 72 CHECKING AND CANCELING THE COMMUNICATIONS...............................73 Checking Communications ................................73 Checking reserved transmissions ..........................
Convenient Functions ● Convenient Functions Copy documents while saving paper Automatically rotate sent or received document data Using the duplex function or multiple page function allows you to combine several different pages onto a single page. For example, you can print 16 pages of a document onto just two pages by printing four pages on each side (multiple page), and by printing on both sides of the paper (duplex). You will save 14 pages compared to copying every page.
Convenient Functions Scan printed documents Use the machine as a network printer The full-color scanner can scan documents. Scans can be saved in shared folders on computers or USB memory (Scan to Network PC, Scan to USB Memory), or sent as attachments via email (Scan to Email). High-quality images can be printed at high speed from various applications(printing A4, color/grayscale documents: MC760: 28 pages/min, MC770: 34 pages/min, MC780: 40 pages/min).
Convenient Functions Restrict the types of users who can use the machine, or the types of functions that they can use. Perform several functions at the same time The machine is capable of performing several functions at the same time, including sending a fax while copying a document, or printing from a computer while scanning a document. This allows several users to use the machine at the same time.
Convenient Functions Store frequently used functions and settings in memory. 1 • [TEMPLATE] A series of operations that is used regularly can be stored in [TEMPLATE] on the touch panel. For example, the following steps"Reduce B4 documents by 81% to A4 size, copy and sort them, and create five sets"-can be stored in [TEMPLATE] and then be completed with a single touch of a key, using fewer keystrokes and greatly simplifying operation.
1 Printing 1 Installing drivers on your computer ··························· P.12 Operating Environment ············································ P.13 Preparations to print from Windows ·························· P.14 2 Preparations to print from Mac OS X·························· P.19 PRINTING FROM WINDOWS ····································· P.21 PRINTING FROM Macintosh······································ P.
Installing drivers on your computer ● Installing drivers on your computer Connect the machine to your computer For Macintosh For Windows 1 Connected via a network Connected via USB Connected via a network Configure the IP address and other settings in Windows 2 Configure the IP address and other settings of the machine 3 Install the printer drivers 4 Add the equipment to the computer configuration Check operations from the computer 5 6 - 12 -
Operating Environment ● Operating Environment Windows Operating Environment Macintosh Operating Environment • • • • Windows 7/Windows 7 (64-bit version) Windows Server 2008 R2 Windows Vista/Windows Vista (64-bit version) Windows Server 2008/Windows Server 2008 (64-bit version) • Windows XP/Windows XP (x64 version) • Windows Server 2003/Windows Server 2003 (x64 version) Note • Printer drivers may differ from the information listed here due to driver updates. • Mac OS X 10.4 to 10.
Preparations to print from Windows ● Preparations to print from Windows Memo Setup via a network (Windows) • This machine is compatible with network Plug&Play. If all connected computers are running Windows 7/Windows Vista/Windows XP/Windows Server 2008/Windows Server 2003, or if the connected router is compatible with network Plug&Play, an IP address will be configured automatically, even if there is no server on the network.
Preparations to print from Windows (2) When [AutoPlay] is displayed, click [Run Setup.exe]. (3) Select the language and click "Next". (5) Select [Internet Protocol Version 4 (TCP/ IPv4)] and click [Properties]. 1 (4) Select the device you want to use and click "Next". (6) Enter the numbers for the IP address, subnet mask, default gateway, and DNS server, and click [OK]. 2 3 (5) Read the license agreement and click "I Agree".
Preparations to print from Windows (6) Read "Environmental Advice for Users" and click "Next". (10)Click "Finish". 1 (11) Click "Exit" button to finish. (7) Select the driver you want to install and click the "Multi Installation" button to install them all at once. 2 3 4 Select [Start] - [Control Panel] - [Devices and Printers]. Setup is complete when an icon appears in the "Devices and Printers" folder. (8) Click Network to search the device.
Preparations to print from Windows 2 Load the "Software DVD-ROM" supplied with the machine. 3 When [AutoPlay] is displayed, click [Run Setup.exe]. 4 Select the language and click "Next". 7 Read "Environmental Advice for Users" and click "Next". 1 8 Select the driver you want to install and click the "Multi Installation" button to install them all at once. 2 5 Select the device you want to use and click "Next". 3 9 6 Turn on the power of the device by following the on-screen guidance.
Preparations to print from Windows 10 Click "Next". 1 11 Click "Exit" button to finish. 2 3 [Start] - [Control Panel] - [Devices 12 Select and Printers]. Setup is complete when an icon appears in the "Devices and Printers" folder. Memo 4 • To use this machine as a printer, install any of [PCL driver], [PS driver] or [XPS driver]. • To use this machine as a facsimile, install [FAX driver]. • To use this machine as a scanner, install [Scanner driver] and [ActKey].
Preparations to print from Mac OS X ● Preparations to print from Mac OS X (3) Enter the administrator password, and click [Install Software]. Setup via a network (Mac OS X) Note • Mac OS X and printer drivers may differ from information listed here due to driver updates. The print method (protocol) 1 There is a method available to print from Mac OS X uses Bonjour (Rendezvous).
Preparations to print from Mac OS X (3) Click [+]. (4) Click [Default] and select the machine name is displayed, then click [Add]. 1 2 (5) In [Name] Box, the name that you selected in the list is displayed automatically. Memo • Clicking [Device Settings] in the control panel, and [Printer Information] - [Network] displays the MAC address. 3 (6) Select the option device, and click [OK].
PRINTING FROM WINDOWS ● PRINTING FROM WINDOWS Setting the [Device Settings] tab manually Before Using the Printer Driver Before printing, you have to configure the following options: • Configuration Settings To use optional devices such as optional trays or the Finisher, you must first configure these devices. The features of these optional devices are not available unless you inform the system that the optional devices are installed.
PRINTING FROM WINDOWS 3 5 Display the [Device Settings] tab menu, and set the following options. Set the following options and click [OK]. 1 Tray 1 — Select the size and type of paper that is loaded in the 1st tray. Tray 2 — Select the size and type of paper that is loaded in the 2nd tray. Tray 3 — Select the size and type of paper that is loaded in the 3rd tray. Tray 4 — Select the size and type of paper that is loaded in the 4th tray.
PRINTING FROM WINDOWS 2 Note • When the User Management setting is enabled, it is used to manage a print job instead of the Department Code Management setting. In this case, a user name that has been entered to log in to your computer is used for the authentication of the print job. Therefore, you do not need to set your department code to the printer driver but you must register your user name in advance.
PRINTING FROM WINDOWS Copying the PPD file for Windows • When any of the following functions is set in the PS3 printer driver, the print function will work appropriately even if print data are generated in the application side since this happens in the printer driver side by ignoring the passthrough printing of the application.
PRINTING FROM WINDOWS 3 Setting the print options on each tab according to how you want to print. Cautionary points when the [Enter the user credentials manually] option is used When this option is enabled on this equipment, you are prompted to enter your user name and password before printing a document. When the dialog box below appears, enter your user name and password, and then click [OK].
PRINTING FROM Macintosh ● PRINTING FROM Macintosh Printing from Macintosh applications Printing From Application on Mac OS X Considerations and limitations 1 2 3 4 5 • If any double-byte character is included in the user name or document name when printing is performed, the printing job is displayed with [OSX User] or [OSX Document] on the touch panel display of the equipment. The user name and document name are displayed as they are only for one-byte characters.
2 Copying 1 HOW TO MAKE COPIES ··········································· P.28 BASIC COPY MODES ··············································· P.
HOW TO MAKE COPIES ● HOW TO MAKE COPIES Note Before Making Copies • Automatic size detection does not work properly when A/B format originals are used in equipment for North America. It does not work properly when LT format originals are used in equipment other than that for North America. • In some models, automatic size detection does not work properly when K format paper is used for printing. (K format is a standard paper size in China.) • Do not place any heavy objects (8 Kg(18lb.
HOW TO MAKE COPIES 3 When you copy highly transparent originals When you copy highly transparent originals such as OHP films or tracing paper, place a blank sheet, which is the same size as the original or larger, over the original. Lower the Original Cover or the RADF carefully. Note • Do not lower the Original Cover or the RADF forcibly when the original is very thick. There will be no problem in copying even if it is not fully lowered.
HOW TO MAKE COPIES 1 2 3 4 2 5 8 9 6 7 10 11 1 1 Memo • When there are too many originals to be scanned at one time, divide the originals into several sets before copying. Place the first set of the originals and then press [CONTINUE] on the touch panel while the data of this set are being scanned. When this scanning is finished, place the next set of the originals and press the [START] button on the control panel.
HOW TO MAKE COPIES Making Copies Basic copying procedure Make copies following the procedure below. 2 3 1 If there is another original, insert it in the same way. 1 2 4 1 3 5 Make sure that paper is placed in the tray(s). For the types and sizes of acceptable paper and how to place it. 4 After all the originals are pulled in, press [JOB FINISH]. 2 Memo • If you want to stop copying, press [JOB CANCEL]. 3 3 Place the original(s).
HOW TO MAKE COPIES 5 Stopping and restarting copying Press the [START] button on the control panel. Copying starts. The paper exits with its copied side down. 1 Note Press the [STOP] button on the control panel. Copying or scanning stops. • Be careful because the paper exiting area and the paper itself are hot. The menu shown below may appear when you are using particular modes. 1 2 2 Press [JOB CANCEL] on the touch panel to stop copying.
HOW TO MAKE COPIES Scanning the next original during copying Interrupting copying and making other copies Even if copying is in progress or “READY (WARMING UP)” is displayed on the touch panel, you can scan the next original (auto job start). You can interrupt the copy job in progress to make other copies (interrupt copying). When restarting the interrupted job, you do not have to reselect copy modes that have been set because they are memorized in this equipment. 1 Place the original(s).
HOW TO MAKE COPIES 6 Note • If you want to change settings such as the reproduction ratio, density, original mode or 1/2-sided copying, you must finish the proof copy first. Then change these settings and scan the original again. 1 1 Place paper in the tray(s). 2 Place the original(s). 3 Select the number of copy sets and copy modes. 4 Press [PROOF COPY] on the touch panel. 2 Change the number of copy sets and copy modes as required after checking the proof copy.
HOW TO MAKE COPIES When placing copy paper, push the blue set button. When removing copy paper, push the multi-purpose tray downwards (so that paper is released). Current face down/up stacker Face down/up stacker auto-selection indication [OUTPUT BIN] button 1 If thick paper cannot be fed, printing takes a long time after feeding or the quality is poor, turn over the paper and place it again as shown in the figure or place fewer sheets.
HOW TO MAKE COPIES Bypass copying on standard size paper 4 Press [MPT] on the touch panel. 5 Press [ZOOM] on the touch panel. 6 Select the same size button under “COPY” as that of the paper you placed on the multipurpose tray. Copying on A4 and B5 size paper (in equipment other than for North America) / LT and LG size paper (in equipment for North America) 1 1 Place the original(s). 2 Place the paper with its copy side face up on the multi-purpose tray.
HOW TO MAKE COPIES 7 Press [PAPER TYPE] on the touch panel if the paper type of the paper you placed on the multi-purpose tray is other than plain paper. Paper type PLAIN Icon — PLAIN (THIN) THICK 1 THICK 2 THICK 3 1 THICK 4 THICK 5 SPECIAL 1 8 Select the paper type. SPECIAL 2 1) Select the paper type. 2) Press [OK].
HOW TO MAKE COPIES Copying on other than the above standard sizes of paper 1 1 Place the original(s) and paper in the same procedure noted in steps 1 to 5 in "Copying on A4 and B5 size paper (in equipment other than for North America) / LT and LG size paper (in equipment for North America)" ( P.36) 2 Press [SIZE SETTING] on the touch panel. Note • If the paper size is not selected in this step, copying may be slowed down.
HOW TO MAKE COPIES 2 Copying on an envelope Note Place the envelope on a flat clean surface and press it with your hands in the direction of the arrow to expel any air. Press it well to prevent the flap from rolling upward.
HOW TO MAKE COPIES 6 Press [ZOOM] on the touch panel. The paper size is now set to the size of the envelope placed on the multi-purpose tray. The paper type is automatically set to [ENVELOPE]. other copy modes as required, and 10 Select then press the [START] button on the control panel. Copying starts. When the Inner Finisher is installed, the envelope exits to the receiving tray of the finisher. 1 Note 7 • Every 10 copies, take the envelopes out from the face down/up stacker.
HOW TO MAKE COPIES 3 7 Align the side guides to the paper length, and push the blue set button. 2 Key in the dimension. 1) Press [Length] and key in the value. (127mm to 356mm) 2) Press [Width] and key in the value. (64mm to 216mm) 3) Press [OK]. 1 1 4 Press [MPT] on the touch panel. Length and width are indicated as shown on the right: 2 3 5 Press [ZOOM] on the touch panel.
HOW TO MAKE COPIES Registering non-standard size in the memory 1 1 Follow the same procedure noted in steps 1 to 6 in "Bypass copying on non-standard size paper" ( P.40) . 2 Register dimensions. Using the Offline Stapler You can use the stapler when installing the offline stapler. 1 Open the offline stapler cover. 2 Insert paper deep into the stapler. 3 Remove paper and close the offline stapler cover. 1) Select a desired memory number. 2) Press [Length] and key in the value.
BASIC COPY MODES ● BASIC COPY MODES Before Using Copying Functions Default settings This equipment is under its “default settings” when the power is turned ON, namely, if no setting change has been applied yet, the equipment’s settings return to the default ones when the energy saving mode is cleared or the [RESET] button on the control panel is pressed. The default settings for basic copy modes at installation are shown below.
BASIC COPY MODES Selecting desired paper manually Even if you do not do so, the changes will be cleared if the equipment is left idle for 45 sec. (default setting). You need to select paper by yourself when copying by placing the original on the original glass, or when copying the following originals whose sizes cannot be detected correctly: • Highly transparent originals (e.g. OHP film, tracing paper) • Totally dark originals or originals with dark borders • Non-standard size originals (e.g.
BASIC COPY MODES 3 Copying mixed-size originals in one operation Press [ZOOM] on the touch panel. You can copy a set of originals whose sizes are individually different, using the RADF (Reversing Automatic Document Feeder). The original sizes that can be mixed are as follows: North America: LG, LT Other than North America: A4, B5, FOLIO 1 Place paper in the tray(s). 2 Adjust the side guides to the widest original, and then align the originals against the side guide on the front side.
BASIC COPY MODES Switching Color Modes Original mode You can switch the color mode. There are 3 color modes as shown below. 1 FULL COLOR: All originals are copied in full colors. (Default) BLACK: All originals are copied in black and white. AUTO COLOR: The equipment automatically judges the type of each color on originals. Colored originals are copied in full colors and black-and-white originals are copied in black and white.
BASIC COPY MODES 1 Density Adjustment Enlargement and Reduction Copying This equipment detects the density level of originals and automatically adjusts the density level of the copied image to the optimal one. Alternatively, you can manually adjust it to the desired level.
BASIC COPY MODES 5 Note • This function does not work properly for the originals noted below. Select other methods when copying them. • Highly transparent originals (e.g. OHP film, tracing paper) • Totally dark originals or ones with dark borders • Non-standard size originals (e.g. newspapers, magazines) 1 1 Place paper in the tray(s). 2 Press [ZOOM] on the touch panel. Select other copy modes as required, and then press the [START] button on the control panel.
BASIC COPY MODES 5 Specifying reproduction ratio manually Select other copy modes as required, and then press the [START] button on the control panel. Registering paper sizes to “OTHER” size If you want to select a size other than the following for the original size and copy paper size, you need to register the size as “OTHER” following the procedures below. Once you register this size, it will be specified every time you press [OTHER] on the touch panel.
BASIC COPY MODES 5 Select the desired size, and then press [OK]. 3 Press [ZOOM] on the touch panel. 4 Press [PHOTO ZOOM]. 5 Select the original size. 1 Note • If you want to select a paper size other than the following, you need to register the size as “OTHER”. Once you register this size, it will be specified every time you press [OTHER] on the touch panel. North America: LG, LT,ST Other than North America: A4, B5 For how to register, see the following page: P.
BASIC COPY MODES 6 Setting photo originals in other sizes Select the desired copy paper size, and then press [OK]. 1 Note Press [CUSTOM] on the touch panel. • If you want to select a paper size other than the following, you need to register the size as “OTHER” size. In this case, register it in a landscape direction. Once you register this size, it will be specified every time you press [OTHER] on the touch panel.
BASIC COPY MODES Sort/Group mode Finisher • Inner Finisher MJ-1038 When you make more than one set of copies, they can be made to exit in the same page order as that of the originals. This mode is called the sort mode. Copies can also be made to exit grouped by page. This mode is called the group mode. Use the table below to check the available finishing modes.
BASIC COPY MODES 4 3 Select [SORT] or [GROUP], and then press [OK]. Press [FINISHING] on the touch panel. 1 5 Key in the desired number of copies. 6 Select other copy modes as required, and then press the [START] button on the control panel. 4 Select the desired stapling position from [LEFT] or [RIGHT] and then press [OK]. 2 Staple sort mode When you make more than one set of copies, the copied paper can be automatically stapled set by set. This mode is called the staple sort mode.
BASIC COPY MODES Maximum number of sheets available for stapling 4 Press [FINISHING] on the touch panel. 5 Select the desired mode from [MAGAZINE SORT]. 6 Select other copy modes as required, and then press the [START] button on the control panel The maximum number of sheets available for stapling differs depending on the type of the finishing device installed, paper size or paper weight. Inner Finisher MJ-1038 Paper weight 60 - 80 (16 - 20 lb. Bond) 81 - 90 g/m2 (21 - 24 lb.
BASIC COPY MODES Making a 1-sided copy 2-sided original -> 1-sided copy ( P.55) Memo • When you copy 2-sided portrait originals which open to the left/right on only 1 side of the paper, use the image direction function on the EDIT menu so that all the copied paper will exit in the proper direction. 1-sided original -> 2-sided copy ( P.56) 1 2 2-sided original -> 2-sided copy ( P.56) 3 1 Note • Use plain or THICK 1 for duplex copying. Place paper in the tray(s).
BASIC COPY MODES 4 Select the desired mode, and then press [OK]. 3 Press [2-SIDED] on the touch panel. 4 Select the desired mode, and then press [OK]. [1->1 SIMPLEX]: 1-sided original to 1-sided copy [2->1 SPLIT]: 2-sided original to 1-sided copy 1 5 2 Select other copy modes as required, and then press the [START] button on the control panel.
BASIC COPY MODES Memo Note • You can store data in an e-Filing box with the Store to eFiling function. For details, refer to the e-Filing Guide. 1 Place the original(s). 2 Press [STORAGE] on the touch panel. • You can select up to 2 of [MFP LOCAL], [REMOTE 1] and [REMOTE 2]. You can cancel the selected item by pressing the same button again.
BASIC COPY MODES Setting share folder When you press any of the buttons below, the on-screen keyboard appears. Enter with the buttons on the touch panel or the digital keys on the control panel. When you finish the entry, press [OK]. When a user who has the privilege of setting a share folder has pressed [REMOTE 1] or [REMOTE 2], the menu for specifying a directory appears. NETWORK PATH: Press this to enter a network path to the folder where the data are to be stored.
3 Fax 1 SENDING/RECEIVING A FAX····································· P.60 CHECKING AND CANCELING THE COMMUNICATIONS ············································································· P.
SENDING/RECEIVING A FAX ● SENDING/RECEIVING A FAX 3 Note Initializing the FAX is required to use the FAX for the first time. For details, refer to the Advanced Guide. Press [OPTION] and set the transmission conditions. Sending a Fax 1 2 Basic procedures This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax.
SENDING/RECEIVING A FAX 5 To display the preview screen, press [PREVIEW]. Batch transmission function If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs.
SENDING/RECEIVING A FAX Location Maximum size Paper weight − Original glass Length: 297 mm (11.69") Width: 432 mm (17.01") RADF Length: 297 mm (11.69") Width: 432 mm (17.01") 1 1-sided originals 35 - 157 g/m2 (9.3 - 41.8 lb.) 2-sided originals 50 - 157 g/m2 (13.3 - 41.8 lb.) 2 Placing the original(s) on the original glass Original size This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass.
SENDING/RECEIVING A FAX • When an original of LT/A4 size is placed in the direction shown in the lower figure, transmission to a recipient is carried out so that the pre-entered sender information is printed in position B in the figure. • The pre-entered sender information shows what is registered in the Terminal ID. Advanced Guide 3 A Lower the Original Cover or RADF slowly.
SENDING/RECEIVING A FAX Precautions for using the RADF Do not use the following originals as they may misfeed or become damaged: (1) Badly wrinkled or folded originals. In (4) Clipped or stapled originals particular, originals whose leading edge are curled may fail to be fed. (2) Originals with carbon paper (5) Originals with holes or torn originals (3) Taped, pasted or clipped (cut out) originals (6) Damp originals (7) OHP film originals 1 • Press or to switch the pages.
SENDING/RECEIVING A FAX ORIGINAL SIZE MAIL BOX COMMUNICATION Set the scan size of the original. For the communication compatible with ITU-T (International Telecommunications Union-Telecommunications) standards, specify a subaddress or password to be sent to the recipient's fax machine. (Up to 20 digits can be entered.) AUTO: MIXED ORIGINAL SIZES: Specified size: The size of the original is automatically determined before the original is scanned.
SENDING/RECEIVING A FAX Changing the settings for each page Specifying the recipient You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page. 1 There are various ways to specify the recipient, such as Direct entry with the control panel and Address book entry. Specify the recipients and press [SEND] to start scanning a document. When the scanning of the original is completed, the confirmation screen for the next original is displayed. Press [OPTION].
SENDING/RECEIVING A FAX 3 Confirm the fax number displayed on the fax screen. • In the memory transmission mode, you can specify multiple recipients to send the same document at once. Repeat the recipient selection operation until all the recipients are selected. For the multi-address transmission, you can also specify recipients by combining with other entry methods. The number of recipients you can simultaneously specify is limited to 400.
SENDING/RECEIVING A FAX Searching by ID number • In the memory transmission mode, you can specify multiple recipients to send the same document at once. Repeat the recipient selection operation until all the recipients are selected. For the multi-address transmission, you can also specify recipients by combining with other entry methods. The number of recipients you can simultaneously specify is limited to 400.
SENDING/RECEIVING A FAX • To cancel the entered keyword, press [CLEAR]. • You can search for the desired recipient's fax number by specifying multiple keywords. Confirming the recipients Selecting the LDAP server To search for the recipient's fax number in the LDAP server, press the pull-down menu in the recipient search menu. The list of the LDAP servers is displayed. Press the LDAP server name you want to search, and then press [OK].
SENDING/RECEIVING A FAX 4 3 Press [MONITOR]. Press [OPTION] and set the transmission conditions. P.64 "Setting the transmission conditions" 4 Pick up the handset of the external telephone. 5 Use the external telephone to dial the fax number. P.66 "Specifying the recipient" Note 1 • When you use the external telephone to dial, the machine dials each number you enter.
SENDING/RECEIVING A FAX 2 Press [SEND]. Receiving a Fax Reception mode This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMIN menu. For details of the current setting, ask your administrator. Besides the receiving methods described in this page, there are various useful ways to receive a fax. These procedures are described in the following Guide.
SENDING/RECEIVING A FAX Memory reception 1 When an original is longer than the paper printing area In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and printing is resumed as soon as this equipment is ready. As the memory reception function is always enabled, you do not need to make any setting.
CHECKING AND CANCELING THE COMMUNICATIONS ● CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status (log) Checking Communications You can check the log of fax transmissions and receptions. Checking reserved transmissions 1 Press [JOB STATUS]. You can check reserved fax transmissions. 1 Press [JOB STATUS]. 1 2 2 2 Select the [LOG] tab, and then press [SEND] or [RECEIVE]. Select [FAX]. 3 4 3 The list of the communication status is displayed.
CHECKING AND CANCELING THE COMMUNICATIONS 2 • To print the log of transmissions or receptions, press [JOURNAL]. Advanced Guide • In the “Status” column, the status is indicated as follows: OK: Transmission or reception succeeded. The confirmation screen for the deletion is displayed. Press [YES]. 4-digit error code: Transmission or reception failed.
CHECKING AND CANCELING THE COMMUNICATIONS 2 The confirmation screen for the next original is displayed. Press [JOB CANCEL]. The scanning and transmission are stopped. Canceling reserved transmissions You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress. 1 Press [JOB STATUS], and then select the [FAX] tab. The list of the reserved transmissions is displayed.
CHECKING AND CANCELING THE COMMUNICATIONS 3 The confirmation screen for the deletion is displayed. Press [DELETE].
4 Scanning 0. 1 BASIC OPERATION ················································· P.
BASIC OPERATION ● BASIC OPERATION 6) [JOB STATUS] Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs. P.90 "Viewing the scan job status" P.90 "Viewing the scan job log" Viewing Touch Panel for Scan Menu When you press the [SCAN] button on the control panel, the SCAN menu is displayed on the touch panel. 7) [SCAN] Press this button to perform scanning. 1 8) [PREVIEW] Press this button when you want to preview your scans.
BASIC OPERATION The available settings in the scan mode and their factory defaults are listed in the table below. Settings Color Mode Resolution Original Mode Rotation Single/2-sided Scan Original Size Compress Omit Blank Page Outside Erase Range Adjustment Exposure Contrast Background Adjustment Sharpness Saturation RGB Adjustment Red (R) Green (G) Blue (B) • To prevent loss of data, we recommended that you back up the data saved in the equipment’s hard disk.
BASIC OPERATION • To store the scan in the equipment’s shared folder, proceed to step 4. • To store the scan in a network folder, proceed to step 5. Memo • If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP LOCAL], [REMOTE 1] and [REMOTE 2]. Note 6 • Storing data in a network folder requires the administrator to set the equipment configuration. For details, refer to the TopAccess Guide.
BASIC OPERATION 8 Select a folder for the remote destination. When you select [FTPS]: Enter the log-in user name for the FTP server if required. • [PASSWORD] When you select [FTP]: Enter the log-in password for the FTP server if required. When you select [SMB]: Enter the password for accessing the network folder if required. When you select [NetWare IPX] or [NetWare IP]: Enter the log-in password for the NetWare file server if required.
BASIC OPERATION 10 Press [SCAN]. Memo •Pressing adds a meaningful number, such as date and time, to the file name. The number is assigned according to the format selected for the Date Format setting, which is available for the administrator on TopAccess. For details, refer to the TopAccess Guide. •The trailing characters in a file name (maximum 74) may be deleted depending on the type of letters used. 1 2 3 4 5 6 • FILE FORMAT [PDF] — Press this button to store your scan as a PDF file.
BASIC OPERATION 4 • If the number of jobs waiting to store scans in the equipment's hard disk exceeds 20, a message appears to indicate that the equipment’s memory is full. In this case, wait a while until memory becomes available again or delete unnecessary jobs from [JOB STATUS]. P.90 "Viewing the scan job status" On the AUTHENTICATION screen, complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK].
BASIC OPERATION 6 Specify the e-mail address(es) that you want to send to. • Pressing adds a meaningful number, such as date and time, to the subject. For details, refer to the TopAccess Guide. 1) Press [INPUT @]. 2) Enter an e-mail address using the keyboard and digital keys, and then press [OK] to set the entry. 3) Finally, press [OK]. 8 If necessary, make the following settings for the attached file. 1) Press [FILE NAME] and change the file name.
BASIC OPERATION Memo Memo •XPS files are supported only by the following operating systems: - Windows Vista - Windows 7 - Windows Server 2008 SP1 or later versions - Windows XP SP2 or later versions with .NET Framework 3.0 installed - Windows Server 2003 SP1 or later versions with .NET Framework 3.0 installed •If the forced encryption setting is enabled, PDF is the only available file format. • Pressing [FROM ADDRESS] or [FROM NAME] displays an on-screen keyboard.
BASIC OPERATION 4 • When the temporary workspace is full on the equipment’s hard disk, a message appears and the job is canceled. The available workspace can be viewed on the TopAccess [Device] tab. When “Found USB DEVICE.” message appears on the touch panel, press [USB]. Scan to USB The Scan to USB function stores scans to a USB storage device. 1 To store data in a USB storage device, the Save to USB Media setting must be enabled by the administrator. For details, refer to the TopAccess Guide.
BASIC OPERATION 6 Note Press [SCAN] to scan data. •Pressing adds some numbers such as date and time to the file name. These numbers can be set in the format selected in the Date Format setting of the TopAccess menu, which can be set by the administrator. For details, refer to the TopAccess Guide. •The trailing characters in a file name (maximum 74) may be deleted depending on the type of letters used. 1 • FILE FORMAT [PDF] – Press this button to store scans as a PDF file.
BASIC OPERATION Scanning with Web Service Scan • If the number of jobs waiting to store scans in the equipment's hard disk exceeds 20, a message appears to indicate that the equipment’s memory is full. In this case, wait a while until memory becomes available again or delete unnecessary jobs from [JOB STATUS]. P.90 "Viewing the scan job status" 1 2 Place the original(s). 3 Press [WS SCAN]. 4 Select the client that fits your needs, and then press [SCAN].
BASIC OPERATION When scans are sent to a sub-folder: When the Local Storage Path setting is set to send the scans to a sub-folder in the path, the equipment automatically creates a sub-folder. The name of the sub folder depends on how you operate the Scan to File function. 1 Memo • To cancel the operation, press [CANCEL]. Note The sub-folders created under “file_share” are as follows: • “SCAN” — This sub-folder contains files created by the Scan to File function.
BASIC OPERATION Using scans saved in network folders (REMOTE 1/2) Viewing the scan job log A record of scan jobs can be displayed on the [LOG] tab of the JOB STATUS screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [SCAN]. When you select [REMOTE 1] or [REMOTE 2] to store data, they are stored in the Scan folder automatically created in the specified network folder.
5 Utilities that can be used with this machine 1 List of Utilities························································· P.
List of Utilities ● List of Utilities Common Utilities for Windows/Macintosh You can use the following utilities. For details, refer to the Utility Guide.
6 Index 1 2 3 4 5 6
A Advanced Guide ................................... 2 Alert Message Display Area ............... 78 AMS (Automatic Magnification Selection) ........................................................ 47 [APS] ................................................... 44 APS (Automatic Paper Selection) ....... 44 AUTO COLOR .................................... 46 Auto job start ....................................... 33 Automatic Paper Selection (APS) ....... 44 1 2 B Background Adjustment ......................
placing the original(s) on the original glass ........................................ 62 placing the original(s) on the RADF ................................................. 63 Original glass ...................................... 28 [ORIGINAL MODE] ............................. 46 ORIGINAL MODE ............................... 64 Original mode ..................................... 79 IMAGE SMOOTHING ................. 46 MAP ............................................ 46 original mode ....................
January 2013 45510702EE Rev1
