User’s Manual Advanced Guide
This manual supports the following models. MC760x, MC770x, MC780x, ES7470x MFP, ES7480x MFP, MPS3537mc, MPS4242mc The illustrations of the machine used in this document may be different from what you actually see on your machine. Table of contents 1 Printing Operations........................ 6 Email Printing .....................................................83 Uninstalling the Printer Drivers ...............7 APPENDIX ...............................................84 Uninstalling Printer Drivers ..
Table of contents Hue ...................................................................... 112 Memory transmission report ................................ 144 Saturation............................................................. 113 Transmission report ............................................. 145 CONFIRMING JOB STATUS .................114 Multi transmission report...................................... 145 Multi polling report ...............................................
Table of contents Business cover page............................................ 177 TEMPLATES ..........................................208 Professional cover page ...................................... 178 Templates ........................................................208 4 Scanning Operations ................. 179 Displaying template menu ................................... 208 Using “Useful Templates” .................................... 209 USEFUL FUNCTIONS............................
Table of contents Setting the energy saver modes .......................... 255 802.1X SETTINGS...........................................304 Setting the calibration display level...................... 257 Setting IEEE 802.1X authentication..................... 305 Setting the calibration .......................................... 257 Error messages ................................................... 306 Changing the roughness of print.......................... 258 FACTORY DEFAULT ..................
1 Printing Operations 1 2 Uninstalling the Printer Drivers ·········································· P.7 PRINTING FROM WINDOWS ··············································· P.9 PRINTING FROM Macintosh·············································· P.56 3 MANAGING PRINT JOBS FROM THE CONTROL PANEL ··························································································· P.68 OTHER PRINTING METHODS ··········································· P.
Uninstalling the Printer Drivers ● Uninstalling the Printer Drivers 1 Uninstalling Printer Drivers 4 Display the [Drivers] tab and click [Change Driver Settings]. 5 Select the printer driver to be deleted and click [Remove]. For Windows 2 3 • To perform uninstallation, you must log onto Windows with the “Administrator” account.
Uninstalling the Printer Drivers 7 Click [Yes]. 1 The “Driver package information collected.” message is displayed. 8 Click [Delete]. 2 3 The “Driver package deleted.” message is displayed. 9 Click [OK]. 4 5 the [Print Server Properties] dialog 10 Close box. 6 For Mac OS X In order to uninstall the Macintosh PPD file, delete the PPD file in the following folder. Library/Printers/PPDs/Contents/Resources/ja.lproj/ MPS4242mc_ES7480_MFP_MC780_X4.gz Library/Printers/PPDs/Contents/Resources/ja.
PRINTING FROM WINDOWS ● PRINTING FROM WINDOWS 1 Setting print options using profiles Setting Up Print Options Using profiles, you can save the print settings or apply the saved settings to a print job. Print Options are the attributes you set to define the way a print job is processed. For example, the private print and proof print options determine how the copier manages your print job. Memo • There are 5 factory default profiles.
PRINTING FROM WINDOWS 3 Enter the profile name and click [OK]. Deleting profile 1 Select the profile that you want to delete in the [Profile] box, and click [Delete]. 1 The file name must be up to 63 characters long. Memo 2 • If you enter an existing profile name, you are prompted to confirm whether you want to overwrite it. If you want, click [OK].
PRINTING FROM WINDOWS 1 P.11 "Saving a profile to the Template Button" You can apply the saved profile to a print job by selecting the Template Button upon printing. P.11 "Printing with profiles in a Template Button" You can delete a Template Button if it is no longer required. P.12 "Deleting a profile saved in a Template Button" 5 Select a profile to be saved in the [Profile] box. 6 Select a Template Button to which the chosen profile is saved.
PRINTING FROM WINDOWS Print options Memo • To set the number of copies, select the [Number of Copies] check box. • To print without applying profiles, click [Skip]. This section describes print options in each tab of the printer driver. This section will help you to find the description of specific print options, or understand their individual functions. Deleting a profile saved in a Template Button 1 2 1 Memo • The following tabs are the setting items which depend on the OS.
PRINTING FROM WINDOWS 1 2 3 4 5 6 3) Print Job This sets the type of print job. 2) Menu Tabs The menu items of the printer driver are displayed as tabs. Clicking on a tab will display the contents of the selected tab. The tabs displayed vary depending on the way the print properties are displayed. - [Basic] tab The [Basic] tab contains basic print operation settings, such as original paper size, print paper size, paper source, paper type, destination, number of copies, orientation, and so on. P.
PRINTING FROM WINDOWS • For the detailed instructions on how to print with the [Print job] setting, see the following page: P.37 "Printing various print job types" 4) Preview window In the Preview window, you can preview how a document will be printed under the current settings of the printer driver. The image of a page to which the set print options are applied is displayed. 5) [Settings] The set print options and their details are displayed in a list.
PRINTING FROM WINDOWS [Basic] tab 1 Memo • There are also 40 custom paper sizes in the [Print Paper Size] box. You can set the custom paper sizes in the [Others] tab. The [Basic] tab contains basic print operation settings, such as the original paper size, print paper size, paper source, paper type, destination, number of copies, orientation, and so on. 3) Image Scale Select this check box to enter the scale manually to enlarge or reduce an image. The ratio can be set at between 25 and 400%.
PRINTING FROM WINDOWS - Special 2 — Select this when printing on special 2 paper. - Special 3 — Select this when printing on special 3 paper. - Special 4 — Select this when printing on special 4 paper. - Special 5 — Select this when printing on special 5 paper. - Special 6 — Select this when printing on special 6 paper. - Envelope 1 — Select this when printing on envelope 1. - Envelope 2 — Select this when printing on envelope 2. - Envelope 3 — Select this when printing on envelope 3.
PRINTING FROM WINDOWS [Finishing] tab The [Finishing] tab allows you to enable sort printing, 2-sided printing, N-up printing, poster printing, stapling. Portrait Landscape 1 2 1 2 1 - Short Edge — Select this to print on both sides of the paper with a margin on the short edge. 1 - Booklet — Select this to print a properly paginated booklet or magazine-style publication. When this is selected, click [Details] to specify the details of the Booklet printing. P.
PRINTING FROM WINDOWS - Right to Left — Select this to arrange pages horizontally from the right and printed top to bottom on one sheet. - Left to Right by column — Select this to arrange pages vertically from the top and printed left to right on one sheet. - Right to Left by column — Select this to arrange pages vertically from the top and printed right to left on one sheet.
PRINTING FROM WINDOWS Booklet Details 1 3) Margin - Center This sets the gutter in the center of a two-sided page. You can enter the value between 0 and 0.67 inches (0 and 16.90 mm). The printed images will be reduced according to the margin setting. In the [Booklet Details] dialog box, you can specify how Booklet printing is performed. 4) Margin - Outer This sets the gutter on the right side and left side on the paper. You can enter the value between 0.17 and 1.17 inches (4.20 and 29.60 mm).
PRINTING FROM WINDOWS 2) Use Back Cover This sets back cover printing which allows you to insert or print a back cover on a sheet fed from a different Tray or Multi-Purpose Tray other than the Paper Source option selected on the [Basic] tab. To enable back cover printing, select the check box and select the location from where a back cover sheet is to be fed and the print style to be used.
PRINTING FROM WINDOWS 2) Print Style This selects how you want to print on insertion sheets. - Blank — Select this to insert blank sheets. - 1 Side — Select this to print the specified page on the front side of the insertion sheets. - 2 Sides — Select this to print the specified page and the next page on both sides of the insertion sheets. Memo 1 2 • For detailed instructions on how to print with the [Insert Pages] setting, see the following page: P.
PRINTING FROM WINDOWS [Basic] tab for PS3 - Photograph — Select this to apply the proper image quality for printing photos. - Presentation — Select this to apply the proper image quality for printing a vivid document. - Line Art — Select this to apply the proper image quality for printing a document contain a lot of characters or line art. - Advanced — Select this to apply a profile which can adjust color space. The [Advanced] option is available only for the printer drivers below.
PRINTING FROM WINDOWS 1 9) Black Overprint Select this check box when printing background content that has black text overlaid on it. If this is enabled, the gap between the text and the background is minimized and color deviation is prevented. If this is not enabled, the background of the black content will not be printed. *1 Images are reproduced more smoothly because jaggies on the outlines of small text or fine lines such as graphics are suppressed.
PRINTING FROM WINDOWS Setting: [Image Attribute] tab 1 2 In the [Image Attribute] tab of the [Setting] dialog box, you can specify the following functions. Adjust the density level by moving the scroll bar, or pressing buttons on the right and left of the scroll bar. 1 1 3 2 4 2 3 4 5 1) All Colors Adjust the density of all the colors. 6 3 1) Contrast Adjust the contrast for printing. You can set from -4 (lowest) to 4 (highest). 4 2) Each Color Adjusts the density of each color for printing.
PRINTING FROM WINDOWS - PS3 - XPS 7) [Update Now] Click this to obtain the latest color profile data set for this equipment and update the existing color profile data. This is enabled only when SNMP communication with this equipment is enabled. Memo 1 • Color profiles can also be set from the TopAccess menu. For the detailed instructions on how to set color profiles from the TopAccess menu, refer to the TopAccess Guide.
PRINTING FROM WINDOWS [Effect] tab for XPS driver [Add] Click this to create a new watermark. The [Watermark] dialog box appears when you click on this. P.27 "Add/Edit Watermark" [Edit] Select a watermark from the [Watermark] box and click it to edit the watermark. The [Watermark] dialog box appears when you click on this. P.27 "Add/Edit Watermark" 1 2 3 5 1 [Delete] Select a watermark from the [Watermark] box and click it to delete a watermark. P.
PRINTING FROM WINDOWS 1) Position Select this to adjust the position of the watermark. Click the arrow button or [+] located at the center to adjust it. Note • [None] and [Multiple Overlays] cannot be deleted. Print Over the Document Select this check box to print an overlay image over the document. 1 2) Caption Enter the text of a watermark. You can enter up to 63 alphanumeric characters. When you are editing a watermark, the selected watermark text is displayed in the box.
PRINTING FROM WINDOWS Multiple Overlays • If the specified pages are overlapped in both settings of [Master Setting] and [Setting], the setting of [Setting] has priority over that of [Master Setting]. If you click [Details] when [Multiple Overlays] or the desired overlay is selected in the [Overlay Image] box, the [Multiple Overlays] dialog box appears. Set which overlay image is applied to which page in this dialog box.
PRINTING FROM WINDOWS 9) [Add Printer] Select this to add the equipment found on the network to [Printer Folder]. P.31 "Add Printer" Note 1 • If you made settings on the [Others] tab menu from the print setting page of the application, they are restored to the defaults when you close the printer driver. If you want to resume the settings, set the printer driver from the [Devices and Printers] folder. P.
PRINTING FROM WINDOWS • If the number of the printed sheets for a print job exceeds the output limitation for the entered department code, the print job is stored in the invalid department code print job list without printing. When you want to print the print job, perform printing from [JOB STATUS] on the touch panel by entering another department code for which the output limitation is more than the number of printed sheets.
PRINTING FROM WINDOWS • To change the community name, the administrator privilege is necessary. You must log in with the “Administrator” privilege and open the printer driver properties. • Up to 31 characters including the following symbols can be entered for the Community Name. !"#$%&'()*+,-/:;<=>?@[\]^_`{|}~ 1 2 3 4) Available Printer List This indicates the printers registered in [Printer Folder]. Custom Paper Size In the [Custom Paper Size] dialog box, up to 40 custom paper sizes can be defined.
PRINTING FROM WINDOWS 1) Model Selection This sets the model type. Note • To register a custom paper size, either A (Length) or B (Width) should differ by more than 0.3 inches (7 mm) from the standard paper size. If not, the created custom paper size is considered as the standard paper size. • You cannot create a custom paper size with A (Length) longer than B (Width). If you want to print such a document, do so by selecting [landscape] for the [Orientation].
PRINTING FROM WINDOWS Update Automatically Select this check box to update the option configuration information automatically every time you open the [Device Settings] tab. 1 Memo • Trays selectable differ depending on the option configuration. [Update Now] Click this to obtain the configuration information from this equipment immediately. Account Settings Memo • If the connection to the equipment has not been configured correctly, the message “The address of your machine could not be located.
PRINTING FROM WINDOWS 5) LDAP Server Settings When you click this button, the [LDAP Server Settings] dialog box will appear. This option can be selected only when [LDAP Authentication] is selected in the [User Authentication] box. P.34 "Setting up LDAP servers" 2) [Add] Click this button to register the LDAP server in the [Server Name List], which has been entered in the [Server Name] box. 1 3) Server Name List The registered LDAP servers are displayed in this list.
PRINTING FROM WINDOWS Customization: [PDL Settings] tab 7) [Restore Defaults] Click this to restore the factory defaults on the [Plug-in] tab. 1 Customization: [Language] tab Note • The PDL setting is available only for the printer drivers below. - PS3 You can switch printer driver language. 1 2 2 1 2 3 4 3 4 1) Language This selects the language to be used.
PRINTING FROM WINDOWS Edit Templates You can edit the settings of the Template Buttons. 1 1 1 2 2 4 2 3 4 3 3 1) Number of Copies This sets the number of copies. 1 copy to 999 copies. 1) Profile This selects the profile to be saved in a Template Button. 2) Template Button Click this to apply the profile saved in a Template Button to each setting of the printer driver. On the Template Button, the name of the profile saved and the print image of the job appear.
PRINTING FROM WINDOWS Printing scheduled print jobs Printing With Best Functions for Your Needs The Print Scheduling feature allows you to specify the date and time to print your job. This is especially useful for delaying your print job until the off-peak hours. 1 2 In this section, procedures are given to print various types of print jobs, using the layout and finishing options. Read this section before starting printing and select the procedure best suited for your needs. P.
PRINTING FROM WINDOWS 6 7 8 7 Click [OK]. Set any other print options you require and click [OK]. Memo • If the Private print job list is not displayed, select [PRIVATE] from the box of the job types. Click [OK] or [Print] to send the print job. The document will be queued to be printed at the specified time and date. 8 Printing private print jobs Display the [Basic] tab menu. 9 Select [Private Print] in the [Print Job] box. 3 4 Click [OK] or [Print] to send the print job.
PRINTING FROM WINDOWS 1 Printing proof print jobs Printing hold print jobs You can print out one proof copy as a trial first. This helps to prevent wasting paper. After you proof it, you are prompted to specify whether you want to continue the print job or delete it. When you want to print Hold Print documents, use this feature.
PRINTING FROM WINDOWS Creating an overlay file Storing to e-Filing You can save up to 20 documents as overlay files using printer driver. You can print an overlay on the foreground or background of a document. To do that, you must first create an overlay file. P.52 "Printing with an overlay file" The Store to e-Filing feature allows you to send print jobs to eFiling on this equipment. The job stored to e-Filing can then be printed from the touch panel display at a later time.
PRINTING FROM WINDOWS 1 2 3 Set any other print options you require and click [OK]. 3 Set any other print options you require and click [OK]. 4 Select [Public Box]. 4 Select a user box to save a print job and enter the password (maximum 20-digit) for the user box in the [Password] box if required. 5 When you specify a folder in which the print job is to be stored in a Public Box, enter the folder name in the [Box Folder] box.
PRINTING FROM WINDOWS 4 Multiple Job Type The Multiple Job Type feature allows you to combine any of Scheduled Print, Private Print, Hold Print, Proof Print, Proof Private Print and Proof Hold Print, with Store to e-Filing. For example, you can store a job in the specified e-Filing of this equipment and print it at the specified time by combining Scheduled Print and Store to e-Filing. To use the Multiple Job Type feature, click [...
PRINTING FROM WINDOWS 6 Layout and finishing options in [Basic] tab menu Select where the print job is stored at the [Store to] box. • If you store the print job in a user box, enter a password if required. 1 Using the printer driver, you can set various layout options to suit your preferences. In this section various printing functions enabled with the [Basic] tab menu are explained. P.43 "Fitting images within paper size" P.44 "Printing color documents in gray scale" P.
PRINTING FROM WINDOWS 3 Set any other print options you require and click [OK]. Printing a color document in gray scale 4 Click [OK] or [Print] to send the print job. 1 2 Display the [Basic] tab menu. 3 Set any other print options you require and click [OK]. 4 Click [OK] or [Print] to send the print job. An enlarged or reduced image is printed in the specified scale. 1 Select [Black and White] at the [Color] box.
PRINTING FROM WINDOWS Printing color documents in twin colors 1 Sort printing You can select how multiple copies of a document to be output, such as separately for each copy, grouping each page. This equipment can print in the twin color mode. When the document is printed in the twin color mode, the black parts of the document are printed in black and the colored parts of the document are printed in a specified color.
PRINTING FROM WINDOWS 5 Set any other print options you require and click [OK]. Creating a booklet 6 Click [OK] or [Print] to send the print job. 1 2 Display the [Finishing] tab menu. 3 Click [Details]. 4 Select the booklet size at the [Output Document Layout] box. The printed documents are sorted according to the pages. 1 Select the [2-Sided Printing] check box and select the [Booklet] icon. Printing on both sides of a sheet You can print on both sides of the paper.
PRINTING FROM WINDOWS 1/2 Executive on Executive — Select this to print a half of Executive size booklet. Every 2 pages are printed on Executive paper to fit on half a sheet. 1/2 13.5'' LG on 13.5'' LG — Select this to print an half of 13.5 inch LG size booklet. Every 2 pages are printed on 13.5 inch LG paper to fit on half a sheet. 1/2 (Custom) on (Custom) — Select this to print a half of customized size booklet. Every 2 pages are printed on customized size paper to fit on half a sheet.
PRINTING FROM WINDOWS 4 If you want to draw a line around each page, select the [Draw Borders Around Pages] check box. 5 Set any other print options you require and click [OK]. 6 Click [OK] or [Print] to send the print job. Dividing one image into multiple sheets (Poster Print) You can print one large image into more than one sheet of paper by dividing it. The divided images on the multiple sheets of paper are then reconnected, so that you can create a large publication such as a poster.
PRINTING FROM WINDOWS • To insert thick paper, select Multi-Purpose Tray and set Thick for [MPT] for [MPT] in the [Tray Settings] dialog box of the [Device Settings] tab in the printer driver. • [Print both sides of page] is available only when 2Sided printing is enabled at the [Finishing] tab. Note • [1x2] is selectable only when A4 is selected for [Print Paper Size]. • When you use the Poster Print option, disable the [Do not Print Blank Pages] option on the [Others] tab.
PRINTING FROM WINDOWS Interleaving pages Printing a watermark This feature is useful when you want to insert a different type of paper, or from another source, between every page of your print job. For example, you could use this option to insert blank or color sheets between overhead transparencies. 1 2 Display the [Effect] tab menu. 1 Select the watermark to be printed at the [Watermark] box. Inserting sheets between every page of a print job 1 2 Display the [Paper Handling] tab menu.
PRINTING FROM WINDOWS 8 Creating or editing a watermark 1 1 2 To rotate the watermark, enter the number of degrees in the [Angle] box. • You can enter from -90 degrees to 90 degrees in units of 1 degree in the [Angle] box. • You can also set the angle using the scroll bar. Click [Add] to create a new watermark, or select one that you want to edit and click [Edit] to edit a watermark. 9 Select how the watermark text is printed from [Solid], [Draw as Outline], and [Transparency].
PRINTING FROM WINDOWS Printing with an overlay file Deleting an overlay image Using image overlays ensures that widely-used images are readily available and consistently reproduced. Image overlays are independent documents that are merged into other documents during printing and thereby increase the time required to print a job. To superimpose text on your document, it may be faster to use watermarks. To print with an overlay file, you must first create an overlay file. P.
PRINTING FROM WINDOWS Printing on paper larger than standard sizes 1 1 Display the properties of the printer driver and select the custom paper size in [Print Paper Size] of the [Basic] tab menu before starting printing. 2 • Be careful not to cut your fingers on the edge of paper when you hold it. • Make sure that the trailing edge of the paper will not be fed into the equipment while you are holding it. 3 4 2 Set any other print options you require and click [OK].
PRINTING FROM WINDOWS Switching equipment to print jobs 1 2 Note • If the selected equipment does not support features enabling the print options of the job, printing may not be performed properly. • Department code confirmation for the selected equipment is not performed when the job is printed from the selected one. If a department code specified in the [Department Code] box on the [Others] tab is not recognized on it, Department Management for this print job is not performed.
PRINTING FROM WINDOWS • When you select the equipment in the [Selected Devices] boxes, make sure to select that which supports features enabling all the print options of the job. - Select equipment which enables stapling if the job needs that. 1 Memo • If you select the [Always Use This Setting] check box, you can omit the setting of the [Output Devices] dialog box from the next time. • Equipment selected in the [Selected Devices] boxes must be registered in [Printer Folder].
PRINTING FROM Macintosh ● PRINTING FROM Macintosh Note Printing From Application 1 • The [Print] dialog boxes vary depending on applications. Setting options and printing from Macintosh Computers 6 Click [Print] to print a document. Note In Mac OS X applications, print options are set from both the [Page Setup] dialog box and the [Print] dialog box. • The content set in the [Print] dialog box can be saved as [Presets]. Select [Save as] in the [Presets] box and save it under the desired name.
PRINTING FROM Macintosh Creating Custom Page Size 2) Paper Size This selects the size of a document to be printed. Available original paper sizes are listed below: 1 2 • • • • • • • • • • • • • • • A4 (210 x 297 mm) A5 (148 x 210 mm) B5 (182 x 257 Folio (210 x 330 mm) A6 (105 x 148mm) Postcard Letter (8 1/2 x 11") Legal (8 1/2 x 14") Statement (5 1/2 x 8 1/2") 13"LG (8 1/2 x 13") 8.5"SQ (8 1/2 x 8 1/2") 16K (195 x 270 mm) 13.5"LG (8 1/2 x 13.
PRINTING FROM Macintosh 4 Enter the width and height in the [Paper Size] boxes, and select the machine name of this equipment in the [Printer Margins] box. 1) Copies This sets the number of printed copies. 2) Collated Select this check box for sort-printing (1, 2, 3... 1, 2, 3...) 1 3) Pages This sets the range of pages to be printed. - All — Select this to print all pages. - From/to — Select this to specify the pages to be printed. Enter the page range in the From and to box.
PRINTING FROM Macintosh 2 3 4 5 In the Paper Handling menu, you can set Reverse page order printing and Odd or Even numbered page printing. 1 2 3) Border Select if a border line is to be drawn on each page. - None — Select this if no border line is to be drawn. - Single Hairline — Select this to draw a single hairline for the border. - Single Thin Line — Select this to draw a single thin line for the border. - Double Hairline — Select this to draw a double hairline for the border.
PRINTING FROM Macintosh Paper Feed 1) ColorSync Select this if you want the application you are using to control the color management of the printouts. In the Paper Feed menu, you can set the paper source. 1 2) In Printer Select this if you want the machine you are using to control the color management of the printouts. 3) Profile Select a color profile to be applied if you selected [ColorSync]. 2 Cover Page In the Cover Page menu, you can set whether to send a print job with a banner page.
PRINTING FROM Macintosh Color Settings 1 - Auto — Select this to determine the color mode automatically. When a print job is a black and white document, the system automatically prints the document in the black mode. When a print job is a color document, it prints the document in the color mode. - Color — Select this to print a document in the color mode. - Mono — Select this to print a document in the black mode. - Black and Red — Select this to print a document in the twin color mode with red.
PRINTING FROM Macintosh 5) Black Overprint This set when to print background content that has black text overlaid on it. If this is enabled, the gap between the text and the background is minimized and color deviation is prevented. - Off — Select this so as not to print the background of the black content. - Text — Select this to print all the full-color background and then the black text on a color background.
PRINTING FROM Macintosh Print Mode In the Print Mode menu, you can set the way this equipment handles the print job. This menu allows you to enable various job types such as Private Print, Proof Print and Hold Print. 1 1 2 2 3 4 1 5 2 6 3 4 3 7 4 1) Department Code Select whether the entry of a department code is required or not for printing. Select this check box to enable this option if this equipment is managed under department codes.
PRINTING FROM Macintosh - Hold — Select this option to print a hold job. The print job, sent as a hold job, is saved in the hold job queue on this equipment. To perform printing, select the desired job on the touch panel display and press [PRINT]. This option is useful to prevent you from forgetting to remove printed sheets. Note • Destinations selectable differ depending on the option configuration.
PRINTING FROM Macintosh - Print on 1 side of the page — Select this to print the first page image on the front side of a cover. This is available only when the Two-Sided Printing option is enabled in the Layout menu. 4) Booklet Outer Margin Select the width of the margin added to the short edge side of a sheet. 1 Cover Pages 2) Use Back Cover This sets back cover printing which allows you to insert or print a back cover on a sheet fed from a different tray or the multi-purpose tray.
PRINTING FROM Macintosh e-Filing In the e-Filing menu, you can send and store print jobs from your application to e-Filing on this equipment (hard disk). The jobs stored to e-Filing can then be printed using the touch panel. You can select either a public or user box in which to store print jobs. You can also specify a folder in which the print jobs are to be stored in these boxes. The public box is shared by all users who can view the jobs stored in this box.
PRINTING FROM Macintosh Watermark 1 8) Position Adjust the position of the watermark by moving the scroll bars. In the watermark menu, you can overprint the document with useful information, such as [Confidential], [Draft], [Proof] and [Top Secret]. You can choose from several predefined watermarks or you can create and save your own custom watermarks. Watermarks consist of text only. Supply Levels In the Supply Levels menu, the remaining toner and paper can be checked.
MANAGING PRINT JOBS FROM THE CONTROL PANEL ● MANAGING PRINT JOBS FROM THE CONTROL PANEL Monitoring the Print Job Status To exit from the JOB STATUS screen, press [CLOSE]. 1 Memo Your print jobs can be monitored on the equipment’s touch panel. The types of print jobs you can monitor include Normal Print, Scheduled Print, Private Print, Hold Print and Proof Print. If the Department Management feature is enabled, the equipment can also display the Invalid jobs, which are held without being printed.
MANAGING PRINT JOBS FROM THE CONTROL PANEL Changing the job order Pausing jobs On the [JOBS] tab listing the print jobs, select the job that you want to pause and then press [PAUSE]. You can change the order of the jobs by moving them within the list. 1 Note • You can only move jobs from and to those whose status is “Wait”. 1 2 On the [JOBS] tab listing the print jobs, select the job that you want to move in the list, and then press [MOVE]. The selected job is paused.
MANAGING PRINT JOBS FROM THE CONTROL PANEL Confirming the information of a skipped job Displaying the Proof Print job list Follow the procedure below when you want to display the list of Proof Print jobs. You can confirm the information of a job skipped by the Job Skip function. 1 1 On the [JOBS] tab listing the print jobs, confirm the information of the skipped job. On the control panel, press the [PRINT] button. 1 1) Select the skipped job. 2) Press [RECOVERY INFORMATION].
MANAGING PRINT JOBS FROM THE CONTROL PANEL 1 Printing remaining copies Deleting Proof Print jobs Follow the procedure below if you have checked the first copy and want to print the remaining copies. Follow the procedure below to delete Proof Print jobs. 1 1 On the Proof Print job list ( P.70), select the job for printing. On the Proof Print job list ( P.70), select the job that you want to delete, and then press [DELETE].
MANAGING PRINT JOBS FROM THE CONTROL PANEL 1 3 On the control panel, press the [PRINT] button. Enter the password for the Private Print job, which has previously been set via the computer, and then press [OK]. 1 Memo • If the Private print job list is not displayed, select [PRIVATE] from the box of the job types. 2 2 The Private Print jobs are listed on the screen. On the Private Print job list, select the desired user name and then press [OK].
MANAGING PRINT JOBS FROM THE CONTROL PANEL 1 Printing Private Print jobs Deleting Private Print jobs Follow the procedure below to release your Private Print jobs from the control panel. Follow the procedure below to delete a Private Print job. 1 1 On the Private Print job list ( P.71), select a job for printing. You can select more than one job. On the Private Print job list ( P.71), select the job that you want to delete, and then press [DELETE]. You can select more than one job.
MANAGING PRINT JOBS FROM THE CONTROL PANEL 3 Displaying the Hold Print job list Follow the procedure below to display the list of Hold Print jobs. 1 On the Hold Print job list, select the desired user name. 1 On the control panel, press the [PRINT] button. 2 The displayed list contains the Hold Print jobs stored in the Hold Print queue. 2 Select [HOLD].
MANAGING PRINT JOBS FROM THE CONTROL PANEL 1 Printing Hold Print jobs Deleting Hold Print jobs Follow the procedure below to process your Hold Print jobs from the control panel. Follow the procedure below to delete a Hold Print job. 1 1 On the Hold Print job list ( P.74), select a job for printing. You can select more than one job. On the Hold Print job list ( P.74), select the job that you want to delete, and then press [DELETE]. You can select more than one job.
MANAGING PRINT JOBS FROM THE CONTROL PANEL 3 Invalid jobs Select [INVALID]. An Invalid job refers to a job being held due to an incorrect or no department code being entered for performing the job. If the equipment is managed by the Department Management feature with the SNMP network services disabled, entering an incorrect department code for printing from a computer on the network causes the job to be held as an invalid job and stored in the Invalid job queue.
MANAGING PRINT JOBS FROM THE CONTROL PANEL 2 Printing files from USB media (USB Direct Printing) Press [PRINT]. 1 USB Direct Printing refers to the printing of files saved in a USB storage device that is connected to the USB port on the equipment. With this feature, you can print PDF, encrypted PDF (file extension: “.pdf”), XPS (file extension: “.xps”), JPEG (file extension: “.jpg” or “.jpeg”), PRN (file extension: “.prn”), and PS (file extension: “.ps”) files.
MANAGING PRINT JOBS FROM THE CONTROL PANEL 1 4 Connect your USB storage device to the USB port on the equipment. Select [USB]. In a few seconds, “Found USB DEVICE” appears at the lower left of the screen. 1 Note • Do not disconnect the USB storage device when “USB DEVICE in use Do not remove USB DEVICE” is displayed on the screen. Removing the device while the message is displayed could destroy the data in the device or cause a malfunction of the equipment.
MANAGING PRINT JOBS FROM THE CONTROL PANEL 6 9 If you select an encrypted PDF file for which a password has been set, press [PASSWORD]. 1 Press [SETTINGS] and then select the setting items as required. Memo • To print a JPEG file, you can set [SIZE]. • To print a PDF file, you can set [FINISHING], [2SIDED] and [PDF Overprint]. 1) Press any of [SIZE], [FINISHING], [2-SIDED] and [PDF Overprint]. 2) Select the desired item. 3) Press [OK] when you finish the setting.
MANAGING PRINT JOBS FROM THE CONTROL PANEL 10 Press [PRINT]. • 2-SIDED Set 2-Sided Printing. 1 2 • The equipment starts printing. The printouts are directed to the receiving tray. • The job in progress can be monitored from the [JOBS] tab listing the Normal Print jobs. 1 SIDE — Select this to print only one side. BOOK — Select this to print on both sides by setting a vertical binding margin. Pages are turned over from right to left.
MANAGING PRINT JOBS FROM THE CONTROL PANEL 2 Press [LOG] to display the [LOG] tab. Checking Supplies 1 Viewing the tray status When the equipment is idle, pressing [JOB STATUS] > [SUPPLY] displays the [SUPPLY] tab. From this tab, you can view the paper size setting selected for each tray. If you press [SUPPLY] when printing is in progress, the tray from which paper is being fed is highlighted.
OTHER PRINTING METHODS ● OTHER PRINTING METHODS 5 FTP Printing FTP printing is available when the FTP print service is enabled in this equipment. You can print a document by sending the print file to this equipment using the FTP. This equipment can accept the following files for printing: • PCL file • PS (PostScript) file • Text file If it prompts you to enter the password, enter the FTP Print Password and press the [Enter] key.
OTHER PRINTING METHODS Printing a file using the email client Email Printing 1 2 The procedure below gives an example of printing using Microsoft Outlook Express. Email printing is available only when the Email print service is enabled in this equipment. You can print a document by sending the print file to this equipment as an email attachment using the mail client software.
APPENDIX ● APPENDIX 1 Internal Fonts List The following fonts are included in this equipment.
APPENDIX Internal PS fonts list 1 2 3 4 5 6 7 AlbertusMT-Light NewYork Helvetica-Condensed AlbertusMT Optima Helvetica-Condensed-Oblique AlbertusMT-Italic Optima-Italic Helvetica-Condensed-Bold AntiqueOlive-Roman Optima-Bold Helvetica-Condensed-BoldObl AntiqueOlive-Italic Optima-BoldItalic Helvetica-Narrow AntiqueOlive-Bold Oxford Helvetica-Narrow-Oblique AntiqueOlive-Compact Palatino-Roman Helvetica-Narrow-Bold Apple-Chancery Palatino-Italic Helvetica-Narrow-BoldOblique Aria
2 Copying Operations 1 2 EDITING FUNCTIONS························································· P.87 IMAGE ADJUSTMENT······················································ P.106 CONFIRMING JOB STATUS ············································ P.114 3 OTHER INFORMATION ···················································· P.
EDITING FUNCTIONS ● EDITING FUNCTIONS 1 Displaying EDIT Menu Image Shift You can display the EDIT menu by pressing the [EDIT] tab on the touch panel when you want to use various editing functions. You can create a binding margin by shifting an image to the left, right, top or bottom of the copy paper. This function is called “image shift”. It is useful when you wish to punch or staple a stack of paper after copying it.
EDITING FUNCTIONS 4 6 Select the type of binding margin. Press [OK]. 1 2 5 7 Adjust the width of the binding margin. 1) Press [FRONT MARGIN] and adjust the binding margin width on the front side using [ 0 mm] (0") and [ 100 mm] (3.94"). (The width on the back side will be also adjusted in the same way.) 2) Press [BACK MARGIN] and adjust the binding margin width on the back side using [ 0 mm] (0") and [ 100 mm] (3.94"). (Only the width on the back side will be adjusted.) 3) Press [OK].
EDITING FUNCTIONS 4 1 1 Adjust the width of the part to be erased. 1) Press either [ (1.97"). 2) Press [OK]. 2 mm] (0.08") or [ 50 mm] Place paper in the tray(s). When using bypass copying, be sure to set the paper size. Memo • If you select paper of a different size to that of the original, press [ZOOM] on the BASIC menu. Next select the desired paper size, press [AMS] and then [OK] in the menu shown below.
EDITING FUNCTIONS 5 4 Select other copy modes as required, and then press the [START] button on the control panel. Press [MAGAZINE SORT] on the EDIT menu. 1 When the originals are placed on the RADF, scanning and copying start. When they are placed on the document glass, follow steps 6 and 7. 6 Place the next original, and then press [NEXT COPY] on the touch panel or the [START] button on the control panel. Scanning of the next original starts.
EDITING FUNCTIONS Image Editing 1 Select [TRIM] or [MASK]. 4 Place the original on the document glass with its face up. You can select the various editing functions shown below for scanned images. Trimming: You can select a certain area of an original and copy only the selected area. Masking: You can mask a certain area of an original and copy only the unmasked area. Mirror image: You can reverse an image like a mirror. Negative/Positive reversal: You can reverse the lightand-dark of an image.
EDITING FUNCTIONS 6 Key in the read values. Negative/Positive reversal 1) Press [X1], [X2], [Y1] and [Y2], and then key in the read values correspondingly. 2) You can specify up to 4 areas on 1 page. When you want to specify more than one area, press [AREA 1] to [AREA 4] to switch the area, and then key in the values correspondingly. 3) Press [OK] after you have specified all the areas. 1 Note 2 • Negative/positive reversal is available only when BLACK or FULL COLOR is selected as a color mode.
EDITING FUNCTIONS 4 100% 200% 1) Press [X], and then press either [ 25%] or [ 400%] for a horizontal direction. 2) Press [Y], and then press either [ 25%] or [ 400%] for a vertical direction. 3) Press [OK]. 100% 1 Set the reproduction ratio in both vertical and horizontal directions. 200% Note 2 3 4 • The reproduction ratio is changeable from 25 to 400%. However in the following cases, this range is 25 to 200%.
EDITING FUNCTIONS Cover Sheet You can add a special type of paper such as colored paper as a front cover sheet or a back cover sheet. This function is called “cover sheet”. In the cover sheet mode, you can select whether or not to copy the front or back cover sheet as shown in the table below. 2 3 Place the normal paper in the tray(s). 4 Press [COVER SHEET] on the EDIT menu. Place the original(s). When placing them on the document glass, they must be placed from the first page.
EDITING FUNCTIONS When the originals are placed on the RADF, scanning and copying start. When they are placed on the document glass, follow steps 8 and 9. You can insert a special type of paper such as colored paper at the desired page. This function is called “sheet insertion”. You can insert up to 2 types of sheets for a total of 50 pages.
EDITING FUNCTIONS 5 Select either [COPIED] or [BLANK]. 1 2 6 8 Select the page where the insertion sheets will be inserted. Select other copy modes as required, and then press the [START] button on the control panel. When the originals are placed on the RADF, scanning and copying start. When they are placed on the document glass, follow steps 9 and 10. 1) Select the type of the insertion sheets ([INSERT SOURCE 1] or [INSERT SOURCE 2]).
EDITING FUNCTIONS Time Stamp 1 Page Number You can add the date and time on the copied paper. You can add a page number on the copied paper. Printed at the bottom of a portrait copy Printed at the bottom center of a portrait copy Printed at the top of a landscape copy Printed at the top right of a landscape copy 1 2 YYYY.MM.DD 14:54 3 2 1 2 3 YYYY.MM.DD 14:54 3 1 2 3 Place paper in the tray(s). 4 Select the direction and position of the time stamp. Place the original(s).
EDITING FUNCTIONS 5 Specify the page number you want to start with. 1) Key in the page number. 2) Press [OK]. 1 2 6 Select other copy modes as required, and then press the [START] button on the control panel.
EDITING FUNCTIONS Job Build 1 You can scan several stacks of originals whose settings are individually different, and then copy or store them in one operation. This function is called “job build”. For example, news clips (in the TEXT mode) and photographs in magazines (in the PHOTO mode) in A4 size and photographs in A4 size can be scanned in the optimal settings for each, and copied in one operation. 2 3 Note • Up to 1000 pages of originals can be copied in one operation.
EDITING FUNCTIONS 1 Press [JOB BUILD] on the EDIT menu. 4 Press the [START] button on the control panel. Scanning starts. When the scanning of all the originals is finished, the message below appears. 1 2 2 Press [OK]. 5 Place the next stack of originals, and then select the settings. Repeat steps 4 and 5 until all the desired pages have been scanned. 3 Note • If you do not change any settings, those for the last job will be applied. Job build is now set and the message below appears.
EDITING FUNCTIONS 5 Image Direction 1 2 Press [OK]. When you make 1-sided portrait originals to 2-sided copy by placing them in a landscape direction, normally the copied pages are “open to top”. With this function you can make them “open to left”. This function is called “image direction”. When you make 2-sided “open to left” portrait originals to 1sided copy, normally the copied pages exit in a different direction alternately. With this function, you can make them all exit in the same direction.
EDITING FUNCTIONS 4 3 Press [OK]. Press [OK]. 1 2 Book - tablet is now set. 5 The feeding mode is now set at “single feed mode”. 4 5 Select other copy modes as required, and then press the [START] button on the control panel. Select other copy modes as required. Place the original(s) on the RADF one sheet at a time. The original is pulled into the RADF automatically, and then the menu below appears.
EDITING FUNCTIONS Full Image 1 2 Omit Blank Page You can copy the entire image of an original including any fine text at its edge. This function is called “full image”. With this function, the image will be copied with its reproduction ratio reduced by approx. 1 to 5%. 1 2 3 You can remove blank sheets included in the scanned originals before copying is started. This function is called “omit blank page”. Place paper in the tray(s). Place the original(s).
EDITING FUNCTIONS 4 Press [OK]. Outside Erase You can whiten a shadow-like dark part which has appeared outside of the copied image; this has been caused by a gap between the document glass and the platen sheet. This function is called “outside erase”. It is useful when you place thick originals such as booklets on the document glass. 1 2 Omit blank page is now set. 5 Select other copy modes as required, and then press the [START] button on the control panel. Scanning and copying start.
EDITING FUNCTIONS 4 1 Set “outside erase”. 1) Press [ON]. 2) Adjust the width of the border around the original by pressing either or as required. When you adjust it to the side, the area to be detected as not belonging to the original is widened. When you adjust it to the side, the area to be detected as not belonging to the original is narrowed. 3) Press [OK]. 2 3 5 Place the original on the document glass. Press [ZOOM] and set the size of the original.
IMAGE ADJUSTMENT ● IMAGE ADJUSTMENT Displaying IMAGE Menu Using Image Adjustment Functions You can display the IMAGE menu by pressing the [IMAGE] tab on the touch panel when you want to use various image adjustment functions. 1 Color balance (YMCK adjustment) This function allows you to adjust the overall color balance of the copied image by changing the strength of YELLOW (Y), MAGENTA (M), CYAN (C) and BLACK (K). This function is available in the full color mode or the auto color mode.
IMAGE ADJUSTMENT 3 Press or of the color on each density area to obtain the desired color balance. 2 Press or of the color to obtain the desired color balance, and then press [OK]. 1 2 For example, when you adjust the high density area of Canceling RGB adjustment magenta (M) to the side, the magenta in its high density area becomes darker. • Move the indicator of the color whose adjustment you want to cancel to the middle, and then press [OK].
IMAGE ADJUSTMENT One-touch adjustment Background adjustment This function allows you to obtain the image quality already registered in this equipment. You can select the image quality from “WARM”, “COOL”, “VIVID”, “CLEAR” and “MARKER”. This function is available only in the full color mode. This function allows you to adjust the density of the original’s background. It avoids the back side of a 2-sided original becoming visible on its front side.
IMAGE ADJUSTMENT 1 Sharpness Twin color copying This function allows you to emphasize or blur the outline of the image. This function allows you to copy a colored original in 2 specified colors. There are 2 types of twin color copying as follows: TWIN COLOR SELECTABLE: The black part and the parts other than black in the original are copied in 2 specified colors. “CHANGE BLACK TO”: BLUE “SECOND COLOR”: MAGENTA 2 1 Press [SHARPNESS] in the IMAGE menu.
IMAGE ADJUSTMENT 2 5 Press [TWIN COLOR SELECTABLE]. Press or of the color to obtain the desired color balance. 1 2 3 Select a color for the parts other than black in the original. After completing the adjustment, press [OK]. This is the end of the setting. If you want to adjust each color balance on every density area, press [DETAIL] and go to the next step. 1) Press [SECOND COLOR]. 2) Select the desired color. 6 Press or of the color on each density area to obtain the desired color balance.
IMAGE ADJUSTMENT 4 RED & BLACK 1 1 Press [TWIN COLOR COPY] in the IMAGE menu. Adjust the red color or the red-and-black area. Red in original Press or of yellow or magenta to adjust the red color balance. Range Adjustment Press or to adjust the red-and-black area. When you set the red area to be larger, the area to be copied in red becomes larger. When you set the black area to be larger, the area to be copied in black becomes larger. 2 2 Press [RED & BLACK].
IMAGE ADJUSTMENT Mono color copying Hue This function allows you to make copies in a single color except black. This function allows you to adjust the hue of the basic color. This function is available in the full color mode or the auto color mode. 1 BLUE 2 1 Press [MONO COLOR] in the IMAGE menu. 3 1 Press [HUE] in the IMAGE menu. 4 2 Press the button corresponding to the desired color. 2 Adjust the hue. 5 1) Adjust the hue of the entire image by pressing or , in section A.
IMAGE ADJUSTMENT Saturation 1 This function enables you to adjust the color saturation of the entire image. This function is available in the full color mode or the auto color mode. 2 1 Press [SATURATION] in the IMAGE menu. 2 Press or to adjust the saturation, and then press [OK]. 3 4 5 6 Canceling saturation adjustment • • Move the indicator to the middle, and then press [OK]. Press [RESET], and then [OK].
CONFIRMING JOB STATUS ● CONFIRMING JOB STATUS On the print job list, you can confirm the icon of the job type, the name of the user who sent the job, the date and time the job was sent, the paper size, the number of pages and copy sets and the processing status. 5 jobs appear on 1 page of the Confirming Copy Job Status You can confirm jobs in progress or ones in waiting, on the touch panel. Also you can delete, pause or resume jobs in waiting, and change their order.
CONFIRMING JOB STATUS 1 Pausing jobs Moving jobs Jobs whose status is “Wait” can be held in the queue (Pausing). Select the desired job on the print job list, and then press [PAUSE]. You can change the order of the jobs in waiting by moving them within the list. Note • You can only move jobs from and to those whose status is “Wait”. 1 Select the desired job on the print job list, and then press [MOVE]. 2 Select the position that you want the job to move to.
CONFIRMING JOB STATUS Confirming the information of a skipped job Confirming copy job history You can confirm the history of copy jobs performed on the touch panel. Copy jobs may not be performed because the specified paper or staples have run out, etc. These will be suspended and the next job will be performed (Job Skip function). Check on the touch panel how you can recover the suspended jobs. 1 1 2 Select the skipped job in the print job list, and press [RECOVERY INFORMATION].
CONFIRMING JOB STATUS 1 Confirming trays Confirming amount of toner remaining You can confirm the size and type-setting of the paper or the amount remaining in the trays. During printing you can confirm which tray is feeding paper. You can confirm the approximate amount of toner remaining in the toner cartridge. 1 2 Press [JOB STATUS] on the touch panel. Press the [SUPPLY] tab. 1 2 Press [JOB STATUS] on the touch panel. Press the [TONER] tab.
OTHER INFORMATION ● OTHER INFORMATION 1 Continuous Copying Speed Copy speeds under the condition in which originals are placed on the document glass and single-side copies are made continuously with 100% reproduction ratio in the non-sort mode (unit: sheet/minute). MC760 Paper type Paper size A4 Letter (LT) Feeder 2 THICK1 THICK2 Color Color B&W Color *1 B&W Tray 28 28 28 28 28 28 Multipurpose tray 20 20 16.5 16.5 16.5 16.5 29.5 29.5 29.5 29.5 29.5 29.5 15 15 12.5 12.
OTHER INFORMATION MC780 Paper type 1 Paper size A4 2 Letter (LT) Legal (LG) Feeder THICK1 THICK2 Color Color B&W Color *1 B&W Tray 40 40 40 40 36 34 Multipurpose tray 20 20 16.5 16.5 16.5 16.5 Tray 42 42 42 42 37.9 35.8 Multipurpose tray 15 15 12.5 12.5 12.5 12.5 34.4 34.4 34.4 34.4 30.9 17.
No *3 Yes *3 No *3 Yes *3 Image shift Edge erase 2IN1 / 4IN1 Yes - 120 - Yes *3 Yes Yes Yes *3 Yes Yes No Book <-> TABLET ADF -> SADF Full image Omit blank page Outside erase Copy & File Store to e-Filing Yes Yes Image direction Yes No Yes Yes Yes Yes *4 Yes *4 Yes Job build Yes Yes *3 *3 *3 *3 Page number Yes Yes Yes Yes Yes Yes Yes Time stamp *3 *3 Back - Only back copied *3 Back - Both copied *3 *3 *3 *3 *3 Back - Top copied *3 *3 *3
Yes Yes Yes Image shift Edge erase Back - Only back copied Back - Both copied Back - Top copied Back - Blank Front - Both copied Front - Top copied Front - Blank Nega/Pos Mirror 7 - 121 Store to e-Filing Copy & File Outside erase Omit blank page Full image ADF -> SADF Book <-> TABLET Image direction Job build Page number Time stamp Sheet insertion Cover sheet XY zoom Editing Trim / Mask Yes No Magazine sort 2IN1 / 4IN1 Yes Yes Staple sort Yes Yes Yes Sort Yes Yes Yes
- 122 - No Yes Yes No No No No No Yes Yes No No No Yes Yes No No No No No Yes Yes No No Marker Clear Vivid Cool Saturation Hue Red & Black range adjustment Twin color selectable adjustment Sharpness Background adjustment One touch adjustment Warm Yes Yes Yes Image smoothing Map No No No No No No No Yes Yes No No No No No No No Yes Yes Yes No No No No No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Sharpness *1 Only available with ma
No No No No No No No No No No No No No Twin color copy Red & Black Mono color Text/Photo Text Photo Printed image Map Marker Clear Vivid Cool 7 - 123 - Saturation Hue Red & Black range adjustment Twin color selectable adjustment Sharpness Background adjustment One touch adjustment Warm No No No Yes Yes Yes No Yes Yes Yes No No No No No Yes No Yes Yes Photo No Yes Yes Yes Yes Yes Yes Yes Text *1 Only available with manual adjustment No No Twin color co
3 FAX Operations 1 2 ADVANCED FUNCTIONS················································· P.125 PRINTING LISTS AND REPORTS···································· P.139 SETTING ITEMS································································ P.149 3 SENDING A N/W FAX ······················································· P.159 SETTING N/W-Fax DRIVER·············································· P.166 APPENDIX········································································· P.
ADVANCED FUNCTIONS ● ADVANCED FUNCTIONS 1 Transmitting 2-Sided Originals Priority Transmission You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder). You can send a fax prior to other reserved transmissions (including redial standby). Memo 2 3 Memo • Note that each setting will automatically return to its default setting when transmission is completed.
ADVANCED FUNCTIONS 5 Polling Communication The polling communication function allows you to receive pending originals in the sender's fax machine by manually operating the receiving fax machine. In this document, the operation in which this equipment is used as the sender's fax machine is called “polling transmission” while that in which it is used as the recipient's fax machine is called as “polling reception”.
ADVANCED FUNCTIONS 3 1 If the password is set to the data of the original in the sender’s fax machine, press [PASSWORD] to display the entry screen. Key in the password, and then press [OK]. Bulletin board mailbox No matter how many times an original is retrieved from this mailbox, the original will not be deleted. This mailbox is suitable for registering an original you want to send to multiple recipients.
ADVANCED FUNCTIONS Registering an original You can register an original to the confidential or bulletin board mailbox in this equipment. 6 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. 1 Memo • To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be created in advance. P.131 "Creating/modifying/deleting a mailbox" 1 2 3 Place the original(s).
ADVANCED FUNCTIONS 4 4 Press [BOX NUMBER] to display the entry screen and key in the box number. Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. 1 2 3 If a password has been set to the selected confidential mailbox, key in the password in the same way as the box number. If you have selected the bulletin board mailbox, it is not necessary to key in a password since it is not verified. 5 Press the [START] button on the control panel.
ADVANCED FUNCTIONS 4 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. You can cancel the transmission of the original. Basic Guide Retrieving an original 1 You can retrieve an original from the confidential or bulletin board mailbox in the recipient's fax machine. 1 2 Press the [FAX] button on the control panel. Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you send the original. P.
ADVANCED FUNCTIONS 4 Creating/modifying/deleting a mailbox 1 This section describes how to manage the mailbox in this equipment. Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK]. Memo • In the list, you can view the status of the mailbox registered to this equipment. P.
ADVANCED FUNCTIONS 4 Press [BOX NUMBER] to display the entry screen. Key in the box number(s) (a maximum of 20 digits), and then press [OK]. Memo • By default, the relay transmission end terminal report is sent when a communication error occurs. On the ADMIN menu, you can make setting so that the report can be sent automatically. For details of the operation, refer to the "Setting Items/Printing" ( P.228). 7 1 Specify the recipient to which you want to send the report, and then press [OK].
ADVANCED FUNCTIONS 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. Chain Dial Communication This screen is the same as the one you see when you create the confidential/bulletin board mailbox. P.131 "Creating the confidential or bulletin board mailbox" 1 3 In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD] or [RELAY]. In the “MODE” group, press [BOX DELETE], and then [OK]. 2 You can chain pre-registered sets of numbers to form a dialing string.
ADVANCED FUNCTIONS 4 Press the [ADVANCED] tab, and then press [DELAYED TX RESERVE]. Recovery Transmission You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMIN menu. For the details of the current setting, ask your administrator. P.
ADVANCED FUNCTIONS Onramp Gateway 1 The onramp gateway function allows for an original sent from another mailbox-supported fax machine to be converted into E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment. ITU-T Compatible G3 Fax machine 1. A fax is sent to the Relay Box of the equipment through the public telephone line. 2 Mail Server Mail Server This equipment Internet Fax machine Relay Box 3.
ADVANCED FUNCTIONS Offramp Gateway The offramp gateway function allows for E-mail or Internet Fax sent from another device to be converted into standard fax data via this equipment, which will be sent to the recipient specified by the sender via a public telephone line. This is useful in reducing communication costs by using a combination of both the Internet and public telephone lines.
ADVANCED FUNCTIONS 5 Save as File 1 Select the location where you want to save the file and the file format, and then press [OK]. While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can be accessed from client computers on a network. To save a fax as a file into a shared folder in a client computer, you must make the “Save as file” setting of this equipment in advance. For details of the operation, refer to the TopAccess Guide.
ADVANCED FUNCTIONS 3 Printing SECURE RECEIVE fax jobs Select the desired fax job on the touch panel, and then press [PRINT]. 1 When the DATA IN MEMORY lamp on the control panel is lit, there is a received SECURE RECEIVE fax job. You can print the fax data by entering your PRINT PASSWORD. Memo • This lamp does not light when the equipment is in the Sleep mode. 1 2 Press the [PRINT] button on the control panel. • You can select and print multiple fax jobs at once. 4 Press [PASSWORD].
PRINTING LISTS AND REPORTS ● PRINTING LISTS AND REPORTS 1 Printing Lists & Reports Manually 2 Select the [LOG] tab, and then press [SEND] or [RECEIVE]. 3 Press [JOURNAL]. You can print lists and reports (journals) manually. For samples of lists and reports, see the following section. P.141 "Lists/Reports Samples" Memo 2 3 • In addition to the lists described in this section, the following lists can be printed manually: For details of the operation, refer to the "Setting Items/Printing" ( P.
PRINTING LISTS AND REPORTS 2 Press the [FAX], and then press [RESERVATION LIST]. MEMORY TRANSMISSION REPORT When the memory transmission is completed, the report is printed. (You have an option to add a reduced image of the transmitted document.) 1 TRANSMISSION REPORT When the direct transmission is completed, the report is printed. MULTI TRANSMISSION REPORT When the multi-address transmission is completed, the report is printed. (You have an option to add a reduced image of the transmitted document.
PRINTING LISTS AND REPORTS Lists/Reports Samples 1 Transmission journal Terminal ID Sender’s Fax number (Line1) 2 Journal (or list) outputting date and time ROM version TRANSMISSION JOURNAL XXXXXXXXXXX 3 XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. NO. FILE NO. DATE TIME DURATION PGS TO DEPT 001 002 002 010 05.10 16:59 05.
PRINTING LISTS AND REPORTS Reception journal 1 RECEPTION JOURNAL XXXXXXXXXXX NO. FILE NO. DATE TIME DURATION PGS 001 002 003 007 05.10 14:23 05.10 17:20 00:00 00:32 0 1 XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FROM DEPT Aaabbb USA HQ 3109998888 MODE STATUS EC 603 NG 00B1 OK 2 3 Memo • What is included in this journal is the same as in the transmission journal. • For error codes in the “STATUS” column, see the following section.
PRINTING LISTS AND REPORTS Mailbox/relay box report 1 MAILBOX/RELAY BOX REPORT MAIL BOX BOX NO. 11222 11231 2 RELAY BOX NO. 12345 END STATION ADDRESS GROUP FORWARD/INBOUND FAX(TSI) BOX NO. AGENT 22222 E-MAIL 3 4 BOX TYPE BULLETIN BD CONFIDENTIAL TIME : 05-10-2012 18:00 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. PGS FILE NO. DATE TIME FROM 1 008 05.
PRINTING LISTS AND REPORTS Memory transmission report 1 MEMORY TRANSMISSION REPORT FILE NO. DATE TO DOCUMENT PAGES START TIME END TIME PAGES SENT STATUS : : : : : : : : TIME : 05-10-2012 17:48 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. 004 05.10 17:11 ABC EXPRESS 1 05.10 17:13 05.10 17:14 (STORED TIME : 05.10 23:14) 0 0050 2 *** TX FAILURE NOTICE *** 3 FILE NO. DATE TO DOCUMENT PAGES START TIME END TIME PAGES SENT STATUS : : : : : : : : 005 (ITU MAILBOX : 12345 ) 05.10 17:25 2221234555 1 05.
PRINTING LISTS AND REPORTS Transmission report 1 TRANSMISSION REPORT 2 XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. NO. FILE NO. DATE TIME DURATION PGS TO 002 007 05.10 17:20 00:32 1 3109998888 DEPT MODE STATUS EC 603 OK 3 Memo • For the error codes displayed in the “STATUS” column, see the following section. Troubleshooting Guide Multi transmission report 4 MULTI TRANSMISSION REPORT 5 FILE NO.
PRINTING LISTS AND REPORTS Multi polling report 1 MULTI POLLING REPORT FILE NO. DATE START TIME END TIME SUCCESSFUL ADDRESS BOOK 001 : : : : TIME : 05-10-2012 18:18 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. 014 05.10 18:02 05.10 18:17 05.10 18:18 2 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 3 Memo • The mark in the “FAX NUMBER” column indicates that the recipient is specified with the direct entry method. 4 Relay TX orig. terminal report RELAY TX ORIG. TERMINAL REPORT FILE NO.
PRINTING LISTS AND REPORTS Relay TX relay station report 1 RELAY TX RELAY STATION REPORT FILE NO. DATE DOCUMENT PAGES FROM START TIME END TIME RELAY BOX SUCCESSFUL GROUP NUMBER 002 USA 1 005 ASIA 1 2 3 : : : : : : : : 05-10-2012 14:46 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. 013 05.10 14:45 3 7141234567 05.10 14:45 05.
PRINTING LISTS AND REPORTS Relay station report 1 RELAY STATION REPORT FILE NO. DATE RELAY BOX DOCUMENT PAGES FROM : : : : : TIME : 05-10-2012 13:33 FAX NO.1 NAME : 2131234567 : Aaabbb L.A. 734 05.10 13:33 777 1 214 2 3 Mailbox reception report MAILBOX RECEPTION REPORT FILE NO. DATE BOX NUMBER BOX TYPE DOCUMENT PAGES FROM : : : : : : 016 05.10 18:22 12345 CONFIDENTIAL 1 (TOTAL 2 ) LOCAL TIME : 05-10-2012 18:22 FAX NO.1 NAME : 2131234567 : Aaabbb L.A.
SETTING ITEMS ● SETTING ITEMS 1 User Settings Fax settings Set the initial settings for the fax transmission functions. 2 1 Press the [SETTING] button on the control panel. 2 Press [FAX]. 3 4 Press or to switch the pages. RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. 5 3 Set each setting item, and then press [OK]. FINE: This is suitable for an original with small size text and detailed illustrations.
SETTING ITEMS RTI Switch the RTI recording ON or OFF. To enable this feature, the Terminal ID must be registered to this equipment in advance. P.151 "Registering the terminal ID" ORIGINAL MODE Set the scanning mode based on the type of the original. TEXT: This is suitable for an original with text and line drawings. TEXT/PHOTO: This is suitable for an original with a mixture of text and photos. PHOTO: TTI Switch the TTI recording ON or OFF.
SETTING ITEMS 4 Administrator Settings 1 Press [FAX]. This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate. 1 Press the [SETTING] button on the control panel. 2 The FAX menu is displayed. 3 2 Press [ADMIN] tab, and then press [PASSWORD]. 4 The following section describes each menu. Registering the terminal ID 5 3 Enter the administrator password, and then press [OK].
SETTING ITEMS 2 Set each setting option, and then press [OK]. 1 2 • You can enter up to 20 characters in the ID NAME, but whether they can all be displayed or not depends on their size. • When you add an international code, press [+]. To enter a pause “ - ”, press [Pause].
SETTING ITEMS Example of how sender information is printed on paper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original.
SETTING ITEMS Setting the initial setup RX MODE Set the fax reception mode. AUTO: This equipment receives an incoming fax automatically. You can set the initial settings for the fax functions. 1 Press [INITIAL SETUP]. MANUAL: This equipment receives an incoming fax manually. TEL/FAX: Switches between phone call and FAX automatically when there is an incoming call. The call count setting screen is displayed. Set the call count (1 to 15).
SETTING ITEMS 2 Setting recovery transmission Set each option, and then press [OK]. You can set a period of time to retain original data in the memory for the recovery transmission function, or whether enabling or disabling this function. 1 1 Press [RECOVERY TX]. 2 Press [ 24H] or [ 1H] to set the document-stored time, and then press [OK]. 2 3 DISCARD You can switch discard printing ON or OFF. With it being set to ON, if an original is up to 10 mm (0.
SETTING ITEMS • The data lamp does not light when the equipment is in the Sleep mode. Memo 1 • In [FAX] in the [USER] tab, you can enable or disable the SECURE RECEIVE function earlier than the time set by WEEKLY SCHEDULE. Setting SECURE RECEIVE You can set how you receive a SECURE RECEIVE fax. 1 2 • Time is displayed in 24-hour format. • To enable the function throughout the day, set [DISABLE]/[ENABLE] to 00:00/00:00.
SETTING ITEMS 3 Enter the password and press [OK]. INITIALIZE FAX 1 You can set the country or region in which you use this equipment. You can also restore the default of the FAX settings. Note • You need to reboot this equipment after changing the country/region or initializing the FAX setting. 2 Setting the country/region of FAX 4 Press [RETYPE NEW PASSWORD], enter the same password again, and then press [OK]. 3 1 Press the [SETTING] button on the control panel to access the SETTING menu.
SETTING ITEMS 6 Press [SETUP FAX]. Initializing FAX settings individually 1 Press [CUSTOM INITIALIZE] in the [INITIALIZE FAX] menu. 1 2 7 Select a region in which you use FAX, then press [OK]. 2 Select the item to initialize. 3 4 8 Press [OK] to reboot the equipment. INIT MEMORY: Initializes the memory area. CLEAR FAX DATA: Deletes the FAX image data. SYSTEM SETUP: Initializes the system setting. 3 3. Press [OK] to reboot the equipment. 5 6 The equipment reboots. The equipment reboots.
SENDING A N/W FAX ● SENDING A N/W FAX 1 4 Basic Procedure 2 Click the [Send] tab and specify the recipients. The basic procedure for sending a fax (Network Fax / Internet Fax) is as follows. You can use standard functions or set optional functions as well as the basic ones described in this section. For these operations, see the following section. P.166 "SETTING N/W-Fax DRIVER" 1 Start the application software and prepare the document to be sent.
SENDING A N/W FAX 5 Click [OK]. Cautionary points when the [Enter the user credentials manually] option is used When this option is enabled on this equipment, you are prompted to enter your user name and password before sending a fax. When the dialog box below appears, enter your user name and password, and then click [OK]. 1 2 Memo • Up to 128 characters can be entered in the [User Name] box, and up to 64 characters in the [Password] box. • The values entered in the above boxes are not stored.
SENDING A N/W FAX If you attempt to send a fax without specifying an LDAP server, the [Specify LDAP Server] dialog box will appear to ask you to do so. 1 2 Entering recipients from the keyboard You can enter a recipient with the keyboard. 1 For the recipient of a Network Fax, click [Fax Number] and enter the fax number in the right-hand box. For one of an Internet Fax, click [Internet Fax Address] and enter the Email address in the right-hand box.
SENDING A N/W FAX 2 Click 2 . When selecting a fax number after selecting a contact from the contact list, click [Select Fax] and when selecting an Email address, click [Select Email]. 1 2 The selected recipients are listed in the “Selected Fax” or “Selected Email”. 3 The recipients selected for “To” are listed. Note Memo • When the fax transmission is completed, the recipients are automatically removed from the “To” list.
SENDING A N/W FAX 3 2 Click [OK]. Select [Find] from the [Edit] menu. 1 2 The AddressBook Viewer is closed and the recipients selected for “To” are listed. 3 The [Find Contact] dialog box appears. 3 Memo Select a registered directory service in [Data Source]. • When the fax transmission is completed, the recipients are automatically removed from the “To” list.
SENDING A N/W FAX 4 5 Display the [Person] tab and enter search strings in the following boxes. Display the [Detail Setting] tab, set the search condition, and then click [Add]. 1 2 3 Display Name — To search display names, enter a search string here. Fax Number — To search fax numbers, enter the numbers here. Email — To search Email addresses, enter a search string here. Field Select — Select an item to be searched.
SENDING A N/W FAX 8 Note • Even if you enter the search conditions in both the [Person] and [Detail Setting] tabs, only the search condition in the tab currently displayed is used. You cannot perform searching in the combined conditions on both tabs. 1 7 Click [OK]. Drag and drop the contacts to “Selected Fax” or “Selected Email” from the list of the search results. 2 3 The AddressBook Viewer is closed and the recipients selected for “To” are displayed on the list.
SETTING N/W-Fax DRIVER ● SETTING N/W-Fax DRIVER 1 Setting up the N/W-Fax Driver Options How To Setup There are two ways to set the N/W-Fax driver options: One is to set the initial values of the options and the other is to set each option for each individual job. P.166 "Setting Initial Values of the N/W-Fax driver options" P.
SETTING N/W-Fax DRIVER 5) [SUB/PWD] Click this to display the [SUB/PWD] dialog box. You can add a sub address and a password to the entered fax number. P.161 "Entering recipients from the keyboard" 2) [Advanced] Click this to display the [Advanced Option] dialog box. You can select the paper size of the document. 1 6) Internet Fax Address Enter the recipient’s Internet Fax number directly. P.161 "Entering recipients from the keyboard" 7) Resolution Select the resolution for the fax.
SETTING N/W-Fax DRIVER 1) Preview The image of the cover sheet can be previewed. You can check the layout of the character strings and images. Memo You can make settings for the LDAP server on the [Device Settings] tab. P.170 "Setting up the [Device Settings] tab" Note • Depending on the line feed positions, the preview may not duplicate the actual print result of the cover sheet, but is used for checking its layout.
SETTING N/W-Fax DRIVER 9) Message Check this to have a message appear on the cover sheet. You can enter the message in up to 500 characters. 1 10) [Restore Defaults] Click this to restore the default setting values. Setting up the SNMP 2 - TCP/IP port of the [Ports] tab in the N/W-Fax driver If the recipient’s MFP is not found over the Internet and the fax job is not sent normally, the SNMP settings may be the cause.
SETTING N/W-Fax DRIVER 3) SNMP V3 If SNMP V3 is enabled, select one of the following items to set how users are authenticated. User ID File — Select this option when you want to use a user ID file. Click [Browse] and specify the user ID file. User Name/Password — Select this option when you want to use the user name and password.
SETTING N/W-Fax DRIVER Setting up LDAP servers 1 Sending With Extended Fax Functionality The [LDAP Server Settings] dialog box allows you to register LDAP servers. The N/W-Fax driver allows users to perform the following features. P.171 "Saving a fax as a file" P.172 "Delayed transmission" P.
SETTING N/W-Fax DRIVER • Since the image smoothing function does not work for the image stored in the “FILE_SHARE” folder, its printing image quality differs from the normal fax image quality. Delayed transmission When the delayed transmission is specified, the fax is stored in the fax queue in this equipment and will be sent at the specified date and time. 1 Display the [Send] tab and select the [Delayed Fax] check box. 4 Specify the other options to send a document and click [OK].
SETTING N/W-Fax DRIVER 2 Enter the title of the cover sheet in the [Header Text] box. Company — Check this to have the company name of the recipient appear on the cover sheet. Department Name — Check this to have the department name of the recipient appear on the cover sheet. Fax Number — Check this to have the fax number or Email address of the recipient appear on the cover sheet. 1 Note • Recipient information is obtained from the address book.
SETTING N/W-Fax DRIVER 7 If you want a message to appear on the cover sheet, select the [Message] check box and then enter the message in the text box. Memo • If you want to change the font of other sections, repeat the procedure from step 8. 1 you want to attach an image file on the 10 Iffooter, click [Browse] of Image File. 2 You can enter up to 500 characters for the message.
SETTING N/W-Fax DRIVER 12 Select the position of the image file. 1 2 3 4 - Select this to align the image to the left. - Select this to align the image to the center. - Select this to align the image to the right. the other options to send a 13 Specify document and click [OK]. [Print] to send a document to this 14 Click equipment.
APPENDIX ● APPENDIX 1 Cover Sheet Samples Standard cover page 2 Reference Number: 0000000000000000 To: 00000000001 From: 3 MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
APPENDIX Business cover page 1 Reference Number: 0000000000000000 2 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
APPENDIX Professional cover page 1 Reference Number: 0000000000000000 2 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
4 1 Scanning Operations 2 USEFUL FUNCTIONS······················································· P.180 OTHER SCANNING METHODS ······································· P.196 3 4 5 6 7 INTERNET FAX ································································· P.
USEFUL FUNCTIONS ● USEFUL FUNCTIONS Specifying color mode Changing Scan Settings “Scan settings” are settings applied commonly to the “Scan to e-Filing”, “Scan to File”, “Scan to E-mail” and “Scan to USB” functions. The options frequently used in scanning are generally registered as the default scan settings, and you can scan documents without changing the settings.
USEFUL FUNCTIONS 1 Selecting original mode Changing orientation Select the original mode for the image quality best suited to your originals. With the rotation setting, you can change the orientation of your scans. If necessary, select the desired rotation pattern from the following options: Note • The Original Mode setting is not available when [GRAY SCALE] is selected for the color mode setting. 2 3 4 — Select this option to rotate your scans 90 degrees to the right.
USEFUL FUNCTIONS Changing compression ratio You can select the compression ratio for the scanned image data. In general, the higher the compression ratio, the lower the image quality. Select from the following options: 2 [SINGLE] — Select this option to scan only the front of the originals. [BOOK] — Select this option to scan both sides of the originals in the same direction. [TABLET] — Select this option to scan the front in one direction and the back rotated by 180 degrees.
USEFUL FUNCTIONS [OFF] — Select this option when you want to disable the feature and include blank pages in your scans. 1 • The feature may not produce an appropriate output when your original contains a concave shaped image with a dent. • The margins may not be erased correctly under the following conditions: - Light intrudes into the margin area of the original placed on the document glass. - Hands or fingers holding the original on the document glass are scanned.
USEFUL FUNCTIONS Adjusting background density Saturation With the background adjustment setting, you can lighten or Use and to manually specify the saturation level. 1 darken the background of your scans. Use and to select the preferable background density from 9 levels. RGB adjustment Use and to manually specify the density level for each color: red (R), green (G), and blue (B). Memo • To reset all of the color balance settings back to the defaults, press [RESET].
USEFUL FUNCTIONS 2 See the following sections to select the desired function before scanning originals: • If multiple pages are scanned, you can switch between the pages using the following navigation buttons: Basic Guide P.198 "Sending Internet Faxes" For instructions on how to scan your documents with Scan to e-Filing, refer to the e-Filing Guide. 1 - — Press this button to display the following page. • The preview feature is not available with the WS Scan function.
USEFUL FUNCTIONS 2 Enter an e-mail address using the keyboard and digital keys, and then press [OK] to set the entry. Selecting from the address book 1 On the [SINGLE] tab, press desired contacts. for the 1 2 • For Scan to E-mail, proceed to step 3. • For Internet faxing, the e-mail address is specified. Continue the Internet faxing operation. P.198 "Sending Internet Faxes" • For Scan to E-mail, proceed to step 2. • For Internet faxing, the e-mail address is specified.
USEFUL FUNCTIONS 2 Refining your search 1 1 Using the digital keys, enter the ID number for the desired contact and then press [OK]. Click the pull-up menu, and then select letters that you want to display. 1) Click the pull-up menu. 2) Select letters that you want to display. 2 The page containing the contact of the specified ID number is displayed. 3 Addresses with the selected letter(s) first are displayed. 3 2 Press for the desired contacts. For Scan to E-mail, press [OK] at the end.
USEFUL FUNCTIONS 2 4 Press the corresponding button(s) for the desired search category and enter the search string. Finally, press [SEARCH]. Press [OK]. 1 2 Memo • If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.192 "Viewing/Deleting specified e-mail addresses" Pressing each button displays an on-screen keyboard. Enter a search string using the keyboard and digital keys, and then press [OK] to set the entry.
USEFUL FUNCTIONS 3 5 Press the corresponding button(s) for the desired search category and enter the search string. Finally, press [SEARCH]. Press [OK]. 1 2 Memo • If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.192 "Viewing/Deleting specified e-mail addresses" Pressing each button displays an on-screen keyboard. Enter a search string using the keyboard and digital keys, and then press [OK] to set the entry.
USEFUL FUNCTIONS 2 Refining groups search 1 Press [KNOWN ID]. Click the pull-up menu, and then select the letters that you want to display. 1 1) Click the pull-up menu. 2) Select the letters that you want to display. 2 3 Using the digital keys, enter the ID number for the desired group, and then press [OK]. Addresses with the selected letter(s) first are displayed. 2 3 Select the desired group. For Scan to Email, press [OK] at the end.
USEFUL FUNCTIONS 4 Searching for groups by name 1 1 Press the corresponding button(s) for the desired group(s), and then press [OK]. Press [GROUP] to display the [GROUP] tab. 2 2 • For Scan to E-mail, proceed to step 5. • For Internet faxing, the e-mail addresses are specified. To specify additional e-mail addresses, repeat the above steps. Press [SEARCH].
USEFUL FUNCTIONS Viewing/Deleting specified e-mail addresses Scanning with dual functions (Dual Agents) You can view the specified e-mail addresses, contacts, and groups, and delete them from the list. 1 2 1 Press [DESTINATION]. Place the original(s). 1 On the control panel, press the [SCAN] button to enter the SCAN menu. 2 3 Currently selected e-mail addresses, contacts, and groups are listed on the screen. 2 Select a scan function that you want to use.
USEFUL FUNCTIONS 4 • The required settings vary depending on the selected scan function. For instructions on how to perform settings for each scan function, see the following sections: Basic Guide For instructions on how to scan your documents with Scan to e-Filing, refer to the e-Filing Guide. • Pressing [OK] on the screen for each scan function takes you back to the basic scan menu with the selected function button marked with an orange line.
USEFUL FUNCTIONS 3 Encrypting PDF Files Key in or select the following items, and then press [OK]. 1 With “Scan to File”, “Scan to E-mail” or “Scan to USB”, you can encrypt PDF files when you select [PDF] for the file format by following the procedure below. Encrypting PDF files 1 On the SCAN menu, press [FILE], [E-MAIL] or [USB] for the desired scan function. 2 • [USER PASSWORD] Press this button to set a password for the encrypted PDF file(s). The password is asked for when you open the file.
USEFUL FUNCTIONS • Authority [PRINT] — Press this button to authorize users to print PDF files. [CHANGE] — Press this button to authorize users to edit and convert PDF files. [EXTRACT] — Press this button to authorize users to copy and extract the contents of PDF files. [ACCESSIBILITY] — Press this button to enable the accessibility feature. 1 4 2 Make the other settings as required, and press [SCAN] to scan your documents. For help, see the following sections: Basic Guide P.
OTHER SCANNING METHODS ● OTHER SCANNING METHODS Scanning Images Using the Remote Scan Driver Scanning Images Using the WIA Driver One of the scan drivers included with the software DVD-ROM is the Remote Scan driver. With this driver, you can perform scanning operations remotely from your Windows computer over the TCP/IP network. Your scans can be loaded to your Windows computer running a TWAIN-compliant application.
INTERNET FAX ● INTERNET FAX 1 2 3 4 Precautions for Internet Fax Transmissions Viewing Touch Panel for Fax Menu Internet Fax works just like e-mail and may cause the same kinds of troubles as e-mail unless you understand how it works. Before you start using the Internet Fax feature, carefully read and familiarize yourself with the following precautions: • Internet Fax sends a copy of a document to your e-mail server, not via the PSTN* as with a traditional fax.
INTERNET FAX 6) Alert Message Display Area Alert messages are displayed when the equipment needs a toner cartridge replacement, the waste toner box needs cleaning, etc. For details on these messages, refer to the Troubleshooting Guide. 7) Date and Time 8) [JOB STATUS] Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs. P.205 "Viewing the Internet fax job status" P.205 "Viewing the send log for Internet fax jobs" P.
INTERNET FAX 4 Specify the following items as required, and then press . 5 Specify the following items as required, and then press [OK]. 1 2 • RESOLUTION Select the resolution for scanning the original. • [SUBJECT] Press this button to enter the subject of the Internet Fax to be sent. Note 3 • [BODY] Press this button to enter the body message of the Internet Fax to be sent. • When sending an Internet Fax, [FINE] is always applied even if you select [U-FINE].
INTERNET FAX 7 3 If the screen below appears, place another original on the document glass and press [SCAN] or the [START] button to continue scanning. If you finish scanning all the originals, press [JOB FINISH]. If you want to store the data in the equipment’s shared folder, select [MFP LOCAL] and make sure that the button is highlighted. 1 2 Proceed to step 6. • The above screen is not displayed when the original is scanned from the Reversing Automatic Document Feeder.
INTERNET FAX 5 1 Select a folder for the remote destination. When you select [FTPS]: Enter the log-in user name for the FTP server if required. 1) Select FTP, SMB, NetWare IPX, NetWare IP, or FTPS as a protocol to transfer the file. 2) Press [SERVER NAME], [NETWORK PATH], [LOGIN USER NAME], [PASSWORD] and/or [COMMAND PORT] and specify the file destination. 3) Finally, press [OK]. • [PASSWORD] When you select [FTP]: Enter the log-in password for the FTP server if required.
INTERNET FAX Memo Note • XPS files are supported only by the following operating systems: Operating systems: - Windows Vista - Windows 7 - Windows 8 - Windows Server 2008 SP1 or later versions - Windows XP SP2 or later versions with .NET Framework 3.0 installed - Windows Server 2003 SP1 or later versions with .NET Framework 3.0 installed - Windows Server 2012 • MULTI/SINGLE PAGE [MULTI] — Press this button to store your scan as a multiple page file.
INTERNET FAX 3 Select either [BOOK] or [TABLET] for the original type, and then press [OK]. 1 Setting Priority Reserve 1 Press [ADVANCED] to display the [ADVANCED] tab. 2 Press [PRIORITY RESERVE]. 2 4 Press [ADDRESS] to return to the [ADDRESS] tab. 3 4 Continue the Internet faxing operation. P.198 "Sending Internet Faxes" Setting Priority Reserve 5 The PRIORITY RESERVE screen appears.
INTERNET FAX 4 Press [ADDRESS] to return to the [ADDRESS] tab. Receiving Internet Faxes manually 1 On the control panel, press [SETTING] button. 1 2 Continue the Internet faxing operation. P.198 "Sending Internet Faxes" 2 Receiving Internet Faxes On the [USER] tab, press [CHECK E-MAIL]. 3 Available file formats The equipment can print out TIFF-FX images, TIFF images scanned in black and white, and text data (email messages in the plain text format).
INTERNET FAX Viewing the Internet fax job status 1 Viewing the send log for Internet fax jobs Pressing [JOB STATUS] > [JOBS] > [FAX] on the touch panel displays a list of Internet Fax, traditional fax, and Network Fax jobs in progress or in wait for transmission. The jobs can be deleted if needed. The transmission record of Internet Fax jobs can be displayed on the SEND LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [SEND].
INTERNET FAX Viewing the receive log for Internet fax jobs The record of received Internet Faxes can be displayed on the RECEIVE LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [RECEIVE]. 1 2 On the RECEIVE LOG screen, you can view each job’s file number (chronological order of jobs), sender’s e-mail address or fax number, date and time, number of pages, and status (job result). Up to 1000 jobs can be listed. To display the previous or next page, press or .
5 1 Registering Functions 2 TEMPLATES ····································································· P.208 USING TEMPLATES ························································· P.
TEMPLATES ● TEMPLATES 1 Templates You can create a template with several functions that are frequently used so that they can be employed whenever you want by recalling the template, thus eliminating the need to perform complicated settings every time. Templates can be used in copying, scanning and sending a fax. 2 Note • Fax functions are available only when the FAX Unit is installed.
TEMPLATES Using “Useful Templates” 1 Original: 2-sided Color mode: FULL COLOR Original mode: TEXT Storing method: Stored in the share folder of this equipment as a high-compression PDF file (multi) This equipment has 12 default templates that can be used immediately. They are registered to the group number 001 “Useful Templates”. For how to recall them, see the following page: P.
TEMPLATES 3 Registering Templates Templates must be registered to either the “public template group” or “private groups”. You can set a password to restrict the use of registered templates. Select the public template group. 1) Press the [REGISTRATION] tab. 2) Press [PUBLIC TEMPLATE GROUP]. 3) Press [OPEN]. Public template group: Provided by default. Templates in this group can be used by everyone.
TEMPLATES 6 Select a template. 3) Press [OK]. 1) Press a blank button. 2) Press [SAVE]. 1 2 Note • The symbols below cannot be used. '\%&<>[] To switch the menu Press 3 7 or . AUTOMATIC START: Press [ENABLE] if you want the operation of set functions to start immediately after pressing a button for the corresponding template. Press [DISABLE] if you do not want it to start until you press the [START] button on the control panel. Enter the necessary information about the template.
TEMPLATES 2 Select a group. 1) Press [PASSWORD] and then enter the password (up to 20 characters) with the buttons on the touch panel or the digital keys on the control panel. The characters keyed in appear as asterisks (*). 2) Press [RETYPE PASSWORD], and then key in the password again. 3) Press [OK]. 1) Press the [REGISTRATION] tab. 2) Select the desired group by pressing its button or keying in its group number (3 digits). 3) Press [OPEN]. 1 2 To switch the menu Press 3 or .
TEMPLATES 3 1 Select the desired group. 1) Press the [REGISTRATION] tab. 2) Select the desired group by pressing its button or keying in its group number (3 digits). 3) Press [OPEN]. 3 Press [TEMPLATE] on the touch panel. 2 The template menu appears. 4 You can also select the group by keying in its group number (3 digits). To switch the menu 3 Press 4 or Press the button for the group to which the desired template is registered. . Key in the password for the selected group.
TEMPLATES 6 9 Press the button for the desired template. Select other copy modes as required, and then press the [START] button on the control panel. 1 Changing Data You can change the data of templates or private groups that are already registered, such as the template name, user name, password and setting of the automatic start function. Note To switch the menu Press or . Templates with the automatic start function enabled can be identified with .
TEMPLATES 1 3 Change the data following step 3 on "Creating a new private group" ( P.211). 4 Press the [RESET] button on the control panel. 3 Select the desired template. 1) Press the button for the corresponding template. 2) Press [EDIT]. The menu returns to the BASIC menu. Changing template data 2 1 In the template menu, select the group to which the desired template is registered. 1) Press the [REGISTRATION] tab.
TEMPLATES 3 Deleting Groups or Templates Press [DELETE]. 1 You can delete private groups or templates no longer needed. If a private group is deleted, all the templates in the private group are also deleted. Note • The public template group cannot be deleted. Deleting private groups 1 2 In the template menu, select the desired private group. The private group is now deleted. 1) Press the [REGISTRATION] tab.
TEMPLATES 5 Press [DELETE]. 1 2 3 Select the desired template. 1) Press the button for the desired template. 2) Press [DELETE]. The template is now deleted. 3 4 To switch the menu Press 4 5 or . Key in the password for the selected template. (If no password is set, go to step 5.) 1) Press [PASSWORD] and then enter the password with the buttons on the touch panel or the digital keys on the control panel. 2) Press [OK].
USING TEMPLATES ● USING TEMPLATES 1 Registering Scan Templates Once you register a template, you can easily perform scan operations by recalling a set of preferred scan settings. Depending on the purpose, templates can be registered either to the public template group or a private template group. • PUBLIC TEMPLATE GROUP This group is provided for registering scan templates that are frequently used by all users in the company, a department, etc. Access to a template can be restricted by setting a password.
USING TEMPLATES Registering scan templates 1 1 3 On the touch panel, press [TEMPLATE] to display the TEMPLATE menu. 4 Press [REGISTRATION] to display the [REGISTRATION] tab. 5 Select [PUBLIC TEMPLATE GROUP] or one of the private template group buttons, and then press [OPEN]. On the control panel, press the [SCAN] button to enter the SCAN menu. 2 2 Select a scan function and make the settings as required.
USING TEMPLATES 6 9 Press [PASSWORD]. Using the keyboard and digital keys, enter the password for the selected private template group, and then press [OK]. 1 2 The on-screen keyboard appears. 7 Enter the administrator password using the keyboard and digital keys, and then press [OK]. 10 Press [OK]. 3 4 The template buttons are displayed for the selected group. Proceed to step 11. 8 Press [PASSWORD]. The template buttons are displayed for the selected group.
USING TEMPLATES the settings for the following items as 12 Make required, and then press [SAVE]. 1 Using Scan Templates Once you register a template, your scanning operation becomes much easier. Note • Before using a template for scanning, you need to register the template. For instructions on how to register a template, see the following section: P.218 "Registering Scan Templates" 2 Memo • [NAME 1] Press this button to enter the name displayed on the 1st line of the template button.
USING TEMPLATES 5 Using scan templates 1 2 Press [PASSWORD]. Place the original(s). 1 On the control panel, press the [SCAN] button to enter the SCAN menu. 2 6 3 On the password input screen, enter the group password using the keyboard and digital keys, and then press [OK]. On the touch panel, press [TEMPLATE] to display the TEMPLATE menu. 3 4 7 4 Press [OK]. On the [RECALL] tab, select a group containing the template that you want to use.
USING TEMPLATES 8 11 Press [OK]. Select the template that you want to use. 1 2 3 4 9 • If you select a password-free template for which the If you select a template for which the automatic start automatic start function is enabled ( is shown on the button), the equipment automatically starts the scanning operation. (End of procedure) • If you select a password-free template for which the automatic start function is disabled, the SCAN menu appears. In this case, proceed to step 13.
USING TEMPLATES • If the number of jobs waiting to store scans in the equipment’s hard disk exceeds 20, a message appears to indicate that the equipment’s memory is full. In this case, wait a while until memory becomes available again or delete unnecessary jobs from [JOB STATUS]. Basic Guides Memo • Items shown in the figure above are samples. Ask the administrator for items you need to enter. • Required items are marked with asterisks. • Pressing each button displays an on-screen keyboard.
USING TEMPLATES 4 On the [RECALL] tab, select a group containing the template that you want to use. 7 Press [OK]. 1 2 The template buttons are displayed for the selected group. • If you select a private template group for which a password has been set, the password input screen appears. In this case, proceed to step 5. • If you select [PUBLIC TEMPLATE GROUP] or a private template group for which no password has been set, the template buttons are displayed. In this case, proceed to step 7.
USING TEMPLATES the password input screen, enter the 10 On template password using the keyboard and the AUTHENTICATION screen is 12 When displayed, enter the user name and the digital keys, and then press [OK]. password to complete the user authentication. 1 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK]. 2 11 Press [OK].
USING TEMPLATES the screen below appears, place another 14 Iforiginal on the document glass and press 1 [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [RESET] button. 2 3 4 5 • The above screen is not displayed under the following conditions: - You scan the original from the Reversing Automatic Document Feeder without pressing [CONTINUE] to scan additional originals. - A scan preview is displayed.
6 Setting Items/Printing 1 2 SETTING ITEMS (USER) ·················································· P.229 SETTING ITEMS (ADMIN) ················································ P.250 MANAGING COUNTERS (COUNTER MENU) ················· P.309 3 APPENDIX········································································· P.320 Specifications··································································· P.
SETTING ITEMS (USER) ● SETTING ITEMS (USER) 1 P.237 "TRAY" Accessing the User Menu Follow the steps below to access the SETTING menu in the SETTING screen. 2 1 Press the [SETTING] button on the control panel to access the SETTING menu. 2 Press the [USER] tab. 3 Continue with the user setting operation that you require. P.237 "ADDRESS" P.249 "CHECK E-MAIL" The USER menu is displayed. P.
SETTING ITEMS (USER) Setting the reversed display GENERAL You can change the initial settings (defaults) for the equipment. Memo • For instructions on how to display the GENERAL menu, see the following page: P.229 "Accessing the User Menu" You can display the touch panel reversed when normal display is too bright for you, or you want to display it more clearly. Press [ON] to enable the reversed display, or [OFF] to disable the reversed display.
SETTING ITEMS (USER) COPY 1 You can change the initial settings (defaults) for copy jobs. Memo • The number of pages and options displayed on the COPY screen differ depending on the model. • For instructions on how to display the COPY screen, see the following page: P.229 "Accessing the User Menu" The screen is composed of multiple pages. Press or to navigate back and forth through the pages. 2 Item name EXPOSURE FOR COLOR A setting item for color models.
SETTING ITEMS (USER) FAX You can change the initial settings (defaults) for fax and Internet Fax jobs. 1 To send and receive faxes, the FAX Unit must be installed. If the FAX Unit is not installed, you can only set [RESOLUTION], [ORIGINAL MODE], [EXPOSURE], [PREVIEW SETTING] and [INITIAL PREVIEW TYPE]. Memo • If the FAX Unit is not installed, the options set in this menu are applied to Internet Fax transmission jobs.
SETTING ITEMS (USER) SCAN 1 You can change the initial settings (defaults) for scan jobs. Memo • Depending on the model, [SCAN] is available only when the Scanner Kit or Printer/Scanner Kit is installed. • For instructions on how to display the SCAN screen, see the following page: P.229 "Accessing the User Menu" The screen is composed of multiple pages. Press or to navigate back and forth through the pages. 2 Item name Description COLOR MODE Press the desired mode button.
SETTING ITEMS (USER) Set the following items for each color mode (Full Color/Auto Color, Gray Scale, or Black mode). Item name Description RESOLUTION Press the button of the desired resolution (dpi) for scans. ORIGINAL MODE Press the button of the desired mode for scans. ([ORIGINAL MODE] is not available in Gray Scale mode.) EXPOSURE Select the desired exposure for scans. 1 To set the contrast manually, press or and set the desired contrast level.
SETTING ITEMS (USER) E-FILING 1 You can set the image quality type for printing color documents that have been stored by Scan to e-Filing. Memo • For instructions on how to display the E-FILING screen, see the following page: P.229 "Accessing the User Menu" Item name 2 Description GENERAL Press this button to apply proper color quality for printing a general color document. PHOTOGRAPH Press this button to apply proper color quality for printing photos.
SETTING ITEMS (USER) LIST 1 You can print the lists below. Memo • For instructions on how to display the LIST screen, see the following page: P.229 "Accessing the User Menu" Item name ADDRESS BOOK Description Press this button to print the ADDRESS BOOK INFORMATION that shows all registered contacts in the equipment. • ID SORT — Press this button to print the ADDRESS BOOK INFORMATION sorted by ID number. • NAME SORT — Press this button to print the ADDRESS BOOK INFORMATION sorted by last name.
SETTING ITEMS (USER) 2 TRAY 1 You can set the paper size and paper type for each tray. Press the portion of the illustration corresponding to the tray whose paper type you want to change and press the desired paper type button, then press [OK] to complete the settings. Memo • For instructions on how to display the TRAY screen, see the following page: P.
SETTING ITEMS (USER) Managing contacts in address book Registering contacts from the SETTING using [ADDRESS] button Contacts registered in the address book can be listed from the screen displayed when the [FAX] button on the control panel is pressed, for example. When transmitting a fax or internet fax, you can easily specify the recipients by selecting from the address book list. Furthermore, the address book can also be used to specify E-mail addresses for Scan to E-mail transmission.
SETTING ITEMS (USER) Item name E-MAIL Press this button to enter the E-mail address of the contact. You can enter an address of up to 192 alphanumeric characters. CORP. Press this button to enter the company name of the contact. You can enter up to 64 characters. DEPT. Press this button to enter the department name of the contact. You can enter up to 64 characters. KEYWORD Press this button to enter a keyword for the contact. This keyword can be used to search for this contact.
SETTING ITEMS (USER) Editing or deleting contacts Note • To register E-mail addresses specified as Bcc contacts into the address book from the scan log, it is necessary to enable the [BCC Address Display] option from the TopAccess - Email menu. If the [BCC Address Display] option is disabled, the description [BCC Address] is displayed on the Scan Log screen instead of an E-mail address. In this case, [ENTRY] is disabled even if you select the description [BCC Address].
SETTING ITEMS (USER) For the description of each item, see step 2 of the following operation: P.238 "Registering contacts from the SETTING using [ADDRESS] button" 1 3 Press [OPTION] to specify the default settings for fax transmission. Note • This step is available only when the FAX Unit is installed. 2 4 Press [OK] to save the contact. Searching for contacts The following two methods are available to search the address book for contacts.
SETTING ITEMS (USER) 3 The touch panel displays the found contact. Press the contact, and then [EDIT] to edit the contact information. Or, press [DELETE] to delete the contact. 2 Press the button of the item target of the search. 1 2 • When you press a button other than [FAX NO.], the onscreen keyboard is displayed. For details of the on-screen keyboard, see the following page: P.320 "On-screen keyboard" • When you press [FAX NO.], the on-screen numeric keypad is displayed.
SETTING ITEMS (USER) 5 The touch panel displays the found contacts. Press the desired contact and press [OK] to edit the contact information. P.247 "Searching for groups" Creating new groups 1 You can create new groups in the address book. 1 On the ADDRESS BOOK screen, press an undefined button to register a new group, and then [ENTRY]. 2 For instructions on editing contacts, see the following page: P.240 "Editing or deleting contacts" 3 Memo The GROUP NO.
SETTING ITEMS (USER) 5 The CHECK OF GROUP MEMBER screen is displayed. Editing or deleting groups Select the contacts that you want to add to the group and press [OK]. You can edit and delete groups registered in the address book, as well as add and remove contacts to/from a group. 1 Note • Deleting a group does not delete the contacts from the [SINGLE] tab. However, deleting a contact in the [SINGLE] tab deletes the contact from the group it is registered in.
SETTING ITEMS (USER) 2 5 Press [GROUP NAME]. Press [OK]. 1 2 • The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page: P.320 "On-screen keyboard" • If you do not need to edit the group name, proceed to step 6. 3 3 4 The edited information is saved. Adding or removing contacts 1 Enter the group name and press [OK]. Press [OK]. To add a contact to the group, press a nonhighlighted contact to highlight it.
SETTING ITEMS (USER) Adding or removing contacts by searching by ID number Adding or removing contacts by searching with a search string 1 1 On the CHECK OF GROUP MEMBER screen, press [KNOWN ID]. On the CHECK OF GROUP MEMBER screen, press [SEARCH]. 1 2 The ADDRESS SEARCH screen is displayed. The KNOWN ID screen is displayed. 2 2 Enter the ID Number using the digital keys and press [OK]. Press the button of the item target of the search. 3 4 • When you press a button other than [FAX NO.
SETTING ITEMS (USER) 4 Searching for groups Specify the search string in the items that you require and press [SEARCH]. The following two methods can be used to search the address book for groups. This function is convenient when searching for certain groups. P.247 "Searching for groups by ID number" P.248 "Searching for groups by group name" 1 Searching for groups by ID number 1 2 On the ADDRESS BOOK screen, press [KNOWN ID]. Memo • Press [CLEAR] to clear the search strings you entered.
SETTING ITEMS (USER) Searching for groups by group name 1 5 On the ADDRESS BOOK screen, press [SEARCH]. The touch panel displays the found groups. Press the desired group and press [OK] to edit the group information. 1 2 For instructions on editing or deleting groups, see the following page: P.244 "Editing or deleting groups" The GROUP SEARCH screen is displayed. 2 Press [GROUP NAME]. 3 Confirming the members of a group You can confirm the contacts that are registered in a group.
SETTING ITEMS (USER) CHECK E-MAIL 1 You can check for new E-mails (Internet Faxes) on the POP3 server. If a new E-mail is on the POP3 server, the equipment automatically prints the E-mail data after retrieving them from the POP3 server. CHANGE USER PASSWORD When the MFP Local Authentication function is enabled, users can change their authentication password that has been entered in the authentication screen from this menu.
SETTING ITEMS (ADMIN) ● SETTING ITEMS (ADMIN) 5 Accessing the Admin Menu Pressing menu (2/2). Follow the steps below to display the ADMIN menu in the SETTING screen. 1 Press the [SETTING] button on the control panel to access the SETTING menu. 2 Press the [ADMIN] tab. Proceed with the administrative operation that you require. 1 on the ADMIN menu (1/2) displays ADMIN ADMIN menu (1/2) 2 • When the User Management function is disabled, you must enter the administrator password.
SETTING ITEMS (ADMIN) P.281 "E-MAIL" 1 GENERAL You can change the initial settings (defaults) for the equipment. P.282 "INTERNET FAX" Memo • For instructions on how to display the GENERAL menu, see the following page: P.229 "Accessing the User Menu" P.283 "SECURITY" Pressing on the GENERAL menu (1/2) displays GENERAL menu (2/2). 2 GENERAL menu (1/2) P.287 "LIST/REPORT" 3 P.289 "PRINTER/e-FILING" P.290 "WIRELESS SETTING" 4 P.307 "FACTORY DEFAULT" GENERAL menu (2/2) P.
SETTING ITEMS (ADMIN) P.266 "Setting job skip" P.254 "Setting the clock" 1 P.255 "Setting the energy saver modes" P.266 "Changing the keyboard layout" P.257 "Setting the calibration display level" P.267 "Setting Print Adjustment" P.257 "Setting the calibration" P.268 "Setting the pop-up messages" 2 P.258 "Changing the roughness of print" 3 Note • The displayed buttons differ depending on the model. P.258 "Setting the status message" P.
SETTING ITEMS (ADMIN) You can specify up to three E-mail addresses for the destination of the notification message. Note • [ON] is available only after an E-mail address is entered. Memo 1 • You can specify events that you want to be notified about using the TopAccess web utility. For instructions on how to specify events for notification, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page".
SETTING ITEMS (ADMIN) Changing the date and time P.320 "On-screen keyboard" 3 Enter the current administrator password and press [OK]. The input password appears as asterisks (*). Memo 1 On the CLOCK screen, press [DATE/TIME]. 2 Highlight the section that you want to edit using the arrow buttons, enter the value using the digital keys, and press [OK]. • If the administrator password is being changed for the first time, enter “123456” in the [OLD PASSWORD] box.
SETTING ITEMS (ADMIN) Changing the date format 1 1 • Auto Sleep mode P.256 "Setting the Auto Sleep mode" This function puts the equipment into the Sleep mode/the Super Sleep mode if it is left inactive for a certain period of time. In the Sleep mode/the Super Sleep mode, power to the unused sections of this equipment is shut off while this equipment is in the standby status. On the CLOCK screen, press [DATE FORMAT]. The DATE FORMAT screen is displayed. 2 Press the desired date format button.
SETTING ITEMS (ADMIN) Memo • If you want to clear an entered time, press the [CLEAR] button on the control panel. • If you want to put the equipment into the Sleep mode/the Super Sleep mode for an entire day, enter the same time in both the [ON] and [OFF] boxes. Example) When you enter “0:00” in both the [ON] and [OFF] boxes for [SUN], the equipment automatically goes into the Sleep mode/the Super Sleep mode at the [OFF] time specified for [SAT].
SETTING ITEMS (ADMIN) 1 Setting the calibration display level *2 The target protocols are IPX/SPX, AppleTalk and so on. For details, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page - [Setup] Item List”. You can set whether this equipment will use the calibration setting set by a user or the administrator. The relevant buttons ([CALIBRATION]) will appear under the ADMIN menu only or under both the USER and ADMIN menus according to this setting.
SETTING ITEMS (ADMIN) 2 Setting the status message Select the paper type and press [OK]. You can have a status message displayed at the bottom of the touch panel, notifying the occurrence of specified events, such as paper empty and toner low. Press [ON] or [OFF] for each status message and press [OK]. Note • Depending on the machine settings, the screen to select the paper type may not be displayed. In this case, proceed to the next step.
SETTING ITEMS (ADMIN) 2 After you confirm product information, press [CLOSE]. 3 Select the option that you want to install, and press [INSTALL]. 1 2 You will be returned to the LICENSE MANAGEMENT screen. Memo • • • • 3 The installation confirmation screen is displayed. 4 Press [YES]. The following information is displayed.
SETTING ITEMS (ADMIN) 6 2 Remove the USB storage device from the USB port on the equipment. Connect your USB storage device in which the language pack is stored to the USB port on the equipment, and press [OK]. 1 Memo • After the installation is complete, it is necessary to reboot the equipment. When the message “Reboot the machine” is displayed on the touch panel, turn the power of the equipment OFF and then back ON by using the [POWER] button on the control panel.
SETTING ITEMS (ADMIN) 5 When the installation is complete, press [OK]. 2 Press [YES]. 1 2 When the language pack is removed, you will be returned to the LANGUAGES screen. You will be returned to the GENERAL menu (2/2). Memo • If the installation fails, the message “Installation Failed.” will be displayed on the CAUTION screen. In this case, press [CLOSE], and perform the operation again. 3 6 Setting the default language 1 Remove the USB storage device from the USB port on the equipment.
SETTING ITEMS (ADMIN) 2 3 Press [OK]. Connect your USB storage device in which the files for updating the system are stored to the USB port on the equipment, and press [OK]. 1 2 The setting is completed, and you will be returned to the previous screen. Updating your system The USB LIST screen is displayed. You can install files for updating the system of your equipment. 4 Select the file type, and press [OK]. 3 Memo • To obtain the updating files, contact your dealer.
SETTING ITEMS (ADMIN) 6 Press [YES]. Memo • When installing the clone data, store the corresponding files in the root directory of your USB storage device in advance. For details of the cloning function, contact your dealer. 1 Installing the clone data 1 On the CLONING screen, press [INSTALL CLONE DATA]. The CLONE DATA INSTALLATION screen is displayed. 2 2 The installation begins.
SETTING ITEMS (ADMIN) 4 Confirm the file name and file contents, and press [INSTALL]. 8 Press [YES]. 1 2 The installation begins. The PASSWORD REQUEST screen is displayed. 5 Note Press [PASSWORD]. • Do not remove the USB storage device until the data transfer is complete. Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment.
SETTING ITEMS (ADMIN) Memo • For data you do not need to duplicate, press the data category button(s) to clear the highlight. • Press [DETAILS] to confirm which data are duplicated.
SETTING ITEMS (ADMIN) Note • While the panel calibration operation is being performed, no other operations can be performed on the touch panel. If you open the front cover of the equipment during the panel calibration operation and instructions to replace toner cartridges are displayed, close the front cover to complete the panel calibration operation before proceeding to replace the toner cartridges. 4 Remove the USB storage device from the USB port on the equipment.
SETTING ITEMS (ADMIN) The keyboard layout is changed as follows. • When you selected [QWERTY]: Setting Print Adjustment Use this function when you want to set or adjust the print quality in details. 1 1 Press the desired button in the [PRINT ADJUSTMENT] menu. 2 • When you selected [QWERTZ]: 3 Item name 4 • When you selected [AZERTY]: COLOR REGISTRATION CALIBRATION: Adjusts the color registration when it is not correct.
SETTING ITEMS (ADMIN) Item name PRINT QUALITY DRUM CLEANING AUTO COLOR PRINT SPEED 2 Description NETWORK Adjusts the printing quality if it is uneven due to temperature/ humidity or print density/ frequency. PRINT QUALITY: Adjusts the printing quality when it is uneven. BACK GROUND: Adjusts the background when it is dark. You can set various network functions. Memo • For instructions on how to display the NETWORK menu, see the following page: P.
SETTING ITEMS (ADMIN) Setting the TCP/IP protocol (IPv4) 1 You can set the TCP/IP protocol that is commonly used in most network systems. When using Web-based utilities such as TopAccess and e-Filing, or network features of this equipment such as network printing, network scanning, and Internet Fax, you are required to set the TCP/IP protocol.
SETTING ITEMS (ADMIN) Setting the TCP/IP protocol (IPv6) Setting the IPv6 protocol manually You can set the TCP/IP v6 protocol. 1 In IPv6 setting operation, you can enable or disable the IPv6 protocol in this equipment, as well as set the IPv6 address, for example, by selecting the addressing mode. On the IPv6 screen, specify the following items as required and press . 1 How the IPv6 address is acquired depends on the addressing mode you select.
SETTING ITEMS (ADMIN) 2 Specify the following items as required and press . 1 Setting the IPv6 protocol automatically (in a stateless network environment) 1 On the IPv6 screen, specify the following items as required and press . 2 Item name ENABLE DHCP (OPTIONS) 3 4 Description Select whether or not to use the optional information (IPv6 address for the DNS server, etc.) other than the IPv6 address for this equipment issued by the DHCPv6 server.
SETTING ITEMS (ADMIN) 2 Specify the following items as required and press . 3 Confirm the settings and press . 1 2 Item name ENABLE DHCP (IP Address) ENABLE DHCP (OPTIONS) FQDN Option FQDN Update Method Memo Description • The IPv6 addresses acquired from routers are displayed. Up to seven IPv6 addresses can be retained. • ENABLE — Press this button to use the IPv6 address issued by the DHCPv6 server. • DISABLE — Press this button to disable the IPv6 address issued by the DHCPv6 server.
SETTING ITEMS (ADMIN) Setting the IPv6 protocol automatically (in a stateful network environment) 1 1 2 Specify the following items as required and press . On the IPv6 screen, specify the following items as required and press . 2 Item name 3 Item name Description IPv6 PROTOCOL • ENABLE — Press this button to enable the IPv6 protocol. • DISABLE — Press this button to disable the IPv6 protocol.
SETTING ITEMS (ADMIN) 3 Confirm the settings and press [OK]. 1 2 Item name You will be returned to the NETWORK menu. ENABLE Netware • ENABLE — Press this button to use the NetWare protocol. • DISABLE — Press this button to disable the NetWare protocol. ENABLE BINDERY • ENABLE — Press this button to enable communication with the NetWare file server in bindery mode. • DISABLE — Press this button to disable communication with the NetWare file server in bindery mode.
SETTING ITEMS (ADMIN) Setting the SMB protocol 1 Item name You can set the SMB network properties to enable access to this equipment and SMB printing from a Microsoft Windows network. Enabling SMB allows you to enable the file sharing service in addition to SMB printing. Furthermore, if the WINS server is used to allow file sharing and printer sharing across segments, you must specify the WINS server address so that this equipment is visible from the different segments.
SETTING ITEMS (ADMIN) Setting the AppleTalk protocol Setting the HTTP network service The AppleTalk protocol must be enabled and properly set to enable AppleTalk printing from a Macintosh computer. You can enable or disable the HTTP network server service that provides web-based utilities on this equipment, such as TopAccess and e-Filing. 1 2 Item name Description ENABLE APPLETALK • ENABLE — Press this button to use the AppleTalk protocol.
SETTING ITEMS (ADMIN) Setting the Ethernet speed You can specify the Ethernet speed. 1 2 Item name Item name ETHERNET SPEED DUPLEX MODE 3 ENABLE LDAP • ENABLE — Press this button to use the LDAP network server service. • DISABLE — Press this button to disable the LDAP network server service. ENABLE IP FILTERING • ENABLE — Press this button to use IP filtering. • DISABLE — Press this button to disable IP filtering.
SETTING ITEMS (ADMIN) 1 On the NETWORK CHECK screen, select the server you want to check, and press [ping] or [TRACEROUTE]. 1 2 Item name Description POLICY NAME The name of the currently applied IPsec policy is displayed. ENABLE Press this button to enable IPsec communication. DISABLE Press this button to disable IPsec communication.
SETTING ITEMS (ADMIN) 2 Check the results. When finished, press [CLOSE]. Item name When you performed ping: 1 AUTO 2-SIDE MODE Press the button of the 2-sided mode copy settings (Available only when the Automatic Duplexing Unit is installed) that applies by default to originals placed in the Reversing Automatic Document Feeder. • OFF — Press this button to set the 2-sided mode to [1->1 SIMPLEX]. • 1->2 DUPLEX — Press this button to set the 2-sided mode to [1->2 DUPLEX].
SETTING ITEMS (ADMIN) Item name Description DEFAULT MODE A setting item for color models. It allows OF AUTO COLOR you to specify the initial mode for the Auto Color Copy mode. AUTO OUTPUT BIN CHANGE (CASCADE PRINT) • ON — Press this button to continue printing by automatically changing the face down/up stacker when the original face down/up stacker becomes full. • OFF — Press this button to stop printing when the face down/up stacker becomes full.
SETTING ITEMS (ADMIN) 2 Press [ON] or [OFF] for [DISCARD] and [REDUCTION] as required and press [OK]. E-MAIL 1 This menu allows you to set the options below. Memo • For instructions on how to display the E-MAIL screen, see the following page: P.250 "Accessing the Admin Menu" 2 The registered options can be confirmed in FUNCTION LIST. P.328 "FUNCTION LIST (Administrator)" 3 FILE You can automatically delete files stored by the Scan to File operation.
SETTING ITEMS (ADMIN) Note • To enable Scan to E-mail, you must have an E-mail address entered in the [FROM ADDRESS] box. INTERNET FAX This menu allows you to set the options below. 1 Memo • When you press [FROM ADDRESS], [FROM NAME] or [BODY], the on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page: P.320 "On-screen keyboard" Operations in the SUBJECT screen Select whether to use the default subject or your own, and press [OK].
SETTING ITEMS (ADMIN) 3 Memo 1 • When you press [FROM ADDRESS], [FROM NAME] or [BODY], the on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page: P.320 "On-screen keyboard" Press [DEVICE CERTIFICATE] or [CA CERTIFICATE]. SECURITY 2 This menu allows you to perform the following operations: P.283 "Managing certificates" P.285 "Setting secure PDF" P.286 "Performing the integrity check" A message appears prompting you to insert the USB storage device.
SETTING ITEMS (ADMIN) 5 Select the certificate that you want to import, and press [OK]. 8 Press [OK]. 1 2 Importing the certificate begins. • When the file extension is “.pfx” or “.p12”, the PASSWORD REQUIRED screen will be displayed. Proceed to the next step. • When the file extension is any other than above, importing the certificate will begin. Proceed to step 9. Note Do not remove the USB storage device until the data transfer is complete.
SETTING ITEMS (ADMIN) 2 Press [EXPORT]. 5 When exporting is complete, press [OK]. 1 2 A message appears prompting you to insert the USB storage device. 3 Connect your USB storage device to the USB port on the equipment, and press [OK]. 3 You will be returned to the SECURITY screen. 6 Remove the USB storage device from the USB port on the equipment.
SETTING ITEMS (ADMIN) Item name Description USE AUTHENTICATIO N CODE AS PASSWORD • ENABLE — Press this button to use the user authentication user name as user password. • DISABLE — Press this button to use the user password entered in [USER PASSWORD] above instead of the user authentication user name. MASTER PASSWORD Press this button to enter the password required to change the security setting of a secure PDF file. No master password is initially set.
SETTING ITEMS (ADMIN) 3 Press [OK]. • Transmission / Reception Journal P.287 "Setting the transmission / reception journal output" There are two types of journals available on this equipment. Journals can be printed either automatically or manually. If you select [AUTO], you can specify the number of transmissions and receptions after which to print each journal. 1 Memo 2 When the integrity check is complete, the message “The process was finished successfully.
SETTING ITEMS (ADMIN) 3 Specify the following items as required and press [OK]. 3 Specify the conditions for each transmission type and press [OK]. 1 2 Item name AUTO TX JOURNAL RX JOURNAL Description Press [ON] to enable printing the transmission and reception journals automatically. When you enable this option, the transmission and reception journals will be printed when the specified numbers of transactions are completed.
SETTING ITEMS (ADMIN) 2 2 Press [RECEPTION LIST]. Press the button of the list that you want to print. 1 2 The RECEPTION LIST screen is displayed. 3 The selected list is printed. Specify whether to print the reception list for each transaction type and press [OK]. PRINTER/e-FILING You can make printer settings for print jobs or for printing documents stored using the e-Filing function. 3 Memo • For instructions on how to display the PRINTER / E-FILING screen, see the following page: P.
SETTING ITEMS (ADMIN) Item name Description ENFORCEMENT CONTINUE (ILLEGAL PAPER) Select whether to change the output tray automatically and continue printing when paper whose size or type does not allow it to exit is included in the second or later page of a print job. • ON — Press this button to continue printing by automatically changing the output tray. • OFF — Press this button to stop printing.
SETTING ITEMS (ADMIN) 4 7 Enter the administrator password and press [OK]. Press [ON] and press [NEXT]. 1 2 The NETWORK TYPE screen is displayed. The ADMIN menu is displayed. 5 Press [WIRELESS SETTING]. 8 Press [INFRASTRUCTURE] and press [NEXT]. 9 The SSID SETTINGS screen displayed. 3 4 The WIRELESS SETTING menu is displayed. 6 Press [WIRELESS SETTING]. 5 6 Continue to the procedure for specifying the SSID. P.291 "Specify SSID" The WIRELESS SETTING screen is displayed.
SETTING ITEMS (ADMIN) 4 Selecting the SSID from the available network list The WIRELESS LAN SECURITY SETTINGS screen is displayed. 1 This equipment can search the available SSID automatically from the wireless network. Then you can select the SSID from the list. 1 Press [AVAILABLE NETWORK]. 2 Continue to the procedure for specifying the security mode. P.293 "Select security mode" Entering the SSID manually 3 The AVAILABLE NETWORK screen is displayed.
SETTING ITEMS (ADMIN) 3 Press [NEXT]. Note • When using the WPA/WPA2/802.1X with the EAP-TLS protocol, you must install the CA certification file and user certification file in the equipment using TopAccess first. For instructions on how to install the CA certification and user certification files using TopAccess, refer to TopAccess Guide. 1 1 Press [WPA], [WPA2] or [802.1X], and then [NEXT]. 2 4 The WIRELESS LAN SECURITY SETTINGS screen is displayed.
SETTING ITEMS (ADMIN) [DYNAMIC WEP] — Select this to use an encryption which automatically updates the WEP key. DYNAMIC WEP does so periodically as well as automatically. Note • Press [ENABLE] to use the user name from Common Name in the User Certificate. 4 Note Enter the EAP user name using the keyboard and digital keys and press [OK]. 1 • To select [TKIP] or [AES (CCMP)], press [WPA] or [WPA2], or to select [DYNAMIC WEP], press [802.1X].
SETTING ITEMS (ADMIN) 9 2 Press [YES], and wait until the setting is reflected. Press [PEAP] and press [NEXT]. 1 2 The WIRELESS AUTHENTICATION (PEAP) screen is displayed. Selecting WPA/WPA2/802.1X security mode with PEAP protocol 3 3 Enter the following items and press [NEXT]. Using the WPA/WPA2/802.1X with the PEAP protocol, you must install the CA certification file in the equipment.
SETTING ITEMS (ADMIN) [TKIP] — Select this to use TKIP encryption. TKIP provides a different key for per packet with a message integrity check. This key will be changed for every fixed interval. [AES(CCMP)] — Select this to use AES encryption. AES is the next-generation cryptography algorithm that the U.S. government improves to replace the DES and 3DES. [DYNAMIC WEP] — Select this to use an encryption which automatically updates the WEP key. DYNAMIC WEP does so periodically as well as automatically.
SETTING ITEMS (ADMIN) 3 Selecting WPAPSK/WPA2PSK security mode 1 2 Specify the following items and press [NEXT]. The WPAPSK/WPA2PSK is an authentication method using the PSK (Pre-Shared Key) between the Access Point and other wireless devices. To access the wireless network using the WPAPSK/WPA2PSK authentication, the same PSK Path Phrase must be assigned in both the Access Point and other wireless devices.
SETTING ITEMS (ADMIN) 3 Selecting WEP security mode Specify the following items and press [NEXT]. The WEP is a data encryption method using the WEP key between the Access Point and other wireless devices. Compared with WPA/WPA2/802.1X and WPAPSK/WPA2PSK, the WEP is less security. If the wireless network is configured in the Infrastructure Mode and the Access Point supports WPA/ WPA2/802.1X or WPAPSK/WPA2PSK, it is recommended to use WPA/WPA2/802.1X or WPAPSK/WPA2PSK rather than WEP.
SETTING ITEMS (ADMIN) 4 Selecting no security mode Press [YES], and wait until the setting is reflected. You can also set no security for wireless access. 1 Note • If you do not set no security, anyone knows how the SSID can connect to the wireless network. Therefore, it is recommended to set the security if it is possible. 1 Press [NONE] and press [NEXT]. 2 Setting up the Ad Hoc Mode 3 The TRANSMIT POWER SETTINGS screen is displayed. 2 Specify the following items and press [NEXT].
SETTING ITEMS (ADMIN) 4 Enter the administrator password and press [OK]. 8 Press [AD HOC] and press [NEXT]. 1 2 Note The ADMIN menu is displayed. 5 • You can specify the between 1 to 11 for the channel. However, if there is a channel that has already been used for Ad Hoc network, use the same channel. Press [WIRELESS SETTING]. 9 The SSID SETTINGS screen displayed. 4 The WIRELESS SETTING menu is displayed. 6 3 Press [WIRELESS SETTING]. Continue to the procedure for specifying the SSID. P.
SETTING ITEMS (ADMIN) 2 Enter the SSID using the keyboard and digital keys and press [OK] button. Selecting WEP security mode The WEP is a data encryption method using the WEP key between the Access Point and other wireless devices. 1 1 Press [WEP] and press [NEXT]. 2 The screen returns to the SSID SETTINGS screen. 3 Press [NEXT]. The WIRELESS ENCRYPTION - WEP screen is displayed. 3 2 Enter the following items and press [NEXT]. 4 4 The WIRELESS LAN SECURITY SETTINGS screen is displayed.
SETTING ITEMS (ADMIN) 3 1 Select the transmit power and press [NEXT]. Press [NONE] and press [NEXT]. 1 2 The TRANSMIT POWER SETTINGS screen is displayed. Select the low transmit power if you want to limit the area that the wireless communication is enabled. If you do not have to limit the area, select [100%]. 4 2 Select the transmit power and press [NEXT] button. Confirm the settings and press [FINISH].
SETTING ITEMS (ADMIN) 4 5 Press [YES], and wait until the setting is reflected. Press [WIRELESS SETTING]. 1 2 The WIRELESS SETTING menu is displayed. 6 Disabling Wireless Network 3 4 Press [WIRELESS SETTING]. When you enable the wireless network, the on-board NIC (Network Interface Card) will be disabled. If you want to connect the equipment to wired network via the on-board NIC, you must disable the wireless network. 1 Press [SETTING] button on the control panel to enter the SETTING menu.
SETTING ITEMS (ADMIN) 9 Press [YES], and wait until the setting is reflected. Memo • When you press [USER NAME], [NEW PASSWORD] or [RETYPE NEW PASSWORD], the on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page: P.320 "On-screen keyboard" • The input password appears as asterisks (*) in the [NEW PASSWORD] and [RETYPE NEW PASSWORD] boxes. 2 802.1X SETTINGS You can make settings for IEEE 802.1X authentication that will apply to wired networks.
SETTING ITEMS (ADMIN) 2 Memo 1 • For instructions on how to install certificates, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”. • For instructions on how to display the WIRED 802.1X SETTINGS screen, see the following page: P.250 "Accessing the Admin Menu" Proceed with the operation that you require. Setting IEEE 802.1X authentication 2 1 On the WIRED 802.1X SETTINGS screen, specify the following items as required and press [NEXT].
SETTING ITEMS (ADMIN) 4 Specify the following items as required and press [Next]. 5 Confirm the settings and press [APPLY NOW]. When you selected other than [EAP-TLS]: 1 2 “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears when the setting is complete. When you selected [EAP-TLS]: 3 Error messages The following error messages may be displayed on the touch panel.
SETTING ITEMS (ADMIN) FACTORY DEFAULT 1 You can reset the equipment settings back to the factory defaults, as well as clear the user data. The data reset by this operation are as follows: Settings Data Setup Remarks General All the settings are reset to the factory defaults.
SETTING ITEMS (ADMIN) 1 On the CONFIRMATION screen of the FACTORY DEFAULT screen, press [OK]. 1 2 The initialization begins. Note • If you want to back up the setting data and user data before initialization, use the cloning function to create clone files. For details of the cloning function, see the following page: P.263 "Creating or installing clone files" • When the initialization fails, the message “The process failed.” will be displayed.
MANAGING COUNTERS (COUNTER MENU) ● MANAGING COUNTERS (COUNTER MENU) 1 3 TOTAL COUNTER Continue with the operation that you require. This menu allows you to display and confirm the following total counters: 2 3 4 • Print counter Indicates the total number of sheets output by this equipment. The print counter contains the following counters: - Copy counter — Indicates the number of sheets printed by copy jobs. - Fax counter — Indicates the number of sheets printed by fax receptions.
MANAGING COUNTERS (COUNTER MENU) Displaying scan counter 1 Memo • For an output example of TOTAL COUNTER LIST, see the following page: P.321 "TOTAL COUNTER LIST" Press [SCAN COUNTER]. 1 DEPARTMENT COUNTER This menu allows you to display and check the counters below for each department. Note • The department counter is available only when this equipment has been managed using the Department Management function. P.313 "Enabling department codes" The SCAN COUNTER screen is displayed.
MANAGING COUNTERS (COUNTER MENU) 1 1 Press the [COUNTER] button on the control panel to access the COUNTER menu. 2 Press [DEPARTMENT COUNTER]. 6 Continue with the operation that you require. 2 P.311 "Displaying print counter for department code" P.312 "Displaying scan counter for department code" P.312 "Displaying fax communications counter for department code" The DEPARTMENT CODE screen is displayed. 3 3 Press [DEPARTMENT CODE].
MANAGING COUNTERS (COUNTER MENU) Displaying scan counter for department code 1 The FAX COMMUNICATION screen for the specified department code is displayed. Press [SCAN COUNTER]. 1 2 DEPARTMENT MANAGEMENT The SCAN COUNTER screen for the specified department code is displayed. 2 Select the button of the counter you want to check. Logging on as administrator You can define department codes to control the quantity of copy, print, scan, and facsimile pages printed by each department code.
MANAGING COUNTERS (COUNTER MENU) 3 Press [PASSWORD]. Note • Menus other than [DEPARTMENT MANAGEMENT] and [DEPARTMENT REGISTRATION] will be available after you register a department code and enable the Department Management function. 1 Printing the department code list You can print out the department code list and counters for each department code. On the DEPT. MANAGEMENT menu screen, press [PRINT OUT DEPARTMENT CODES]. 2 The on-screen keyboard is displayed.
MANAGING COUNTERS (COUNTER MENU) 1 On the DEPT. MANAGEMENT menu screen, press [DEPARTMENT MANAGEMENT]. P.320 "On-screen keyboard" Memo The DEPARTMENT MANAGEMENT screen is displayed. • If the touch panel does not display an undefined Memo 2 department code, press 1 to display the next page. • For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page: P.312 "Logging on as administrator" 3 Enter a department name and press [OK].
MANAGING COUNTERS (COUNTER MENU) 2 Press the department button that you want to edit, and then [EDIT]. 1 2 Item name Quota Management 3 4 5 Description Quota management is enabled or disabled by pressing [ON] or [OFF]. To enable it, press [ON] and set the quota and the default quota value. (In color print models, set the color and the black quota respectively.) • QUOTA — Displays the remaining number of available copies/prints for this department code.
MANAGING COUNTERS (COUNTER MENU) 5 Press [NEW CODE]. 8 Set the quota of this department code as required, and press [OK]. 1 2 The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page: P.320 "On-screen keyboard" 6 Enter the new department code and press [OK]. You will be returned to the EDIT DEPARTMENT CODE screen. Memo • You can enter a department code of up to 63 characters. Characters you can enter are as follows: - Alphanumerics, “-”, “_”, and “.
MANAGING COUNTERS (COUNTER MENU) 3 3 Press [YES]. Press [YES]. 1 2 The department code is now deleted. The counter is now cleared. Memo Memo • Press [NO] to cancel the deletion. 3 • Press [NO] to cancel the clear operation. Resetting the counters for each department Setting output limitations for all departments You can reset the counters for the specified department code. You can set output limitations for all departments in a single operation.
MANAGING COUNTERS (COUNTER MENU) Setting the registered quota When you press [OK], the setting is saved. "WAIT" is displayed on the touch panel until it is applied. You can return the copy and print quotas for all departments to the default ones in a single operation. Note • The All Limit function cannot be set for the color print models when the No Limit Black function is enabled. • Applying the setting may take some time depending on the number of registered department codes. 1 1 On the DEPT.
MANAGING COUNTERS (COUNTER MENU) 2 Press [YES]. 1 2 All department counters are now cleared. Memo • Press [NO] to cancel the clear operation. 3 Deleting all department codes You can delete all registered department codes. 1 On the DEPT. MANAGEMENT menu screen, press [DELETE ALL]. The message “Delete OK?” is displayed on the CONFIRMATION screen. 4 Memo • For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page: P.
APPENDIX ● APPENDIX Item name Setting Letters Whenever a character string or fax number needs to be entered, an on-screen keyboard is displayed. Enter the characters or digits by touching the button on the screen. Digits can also be entered from the digital keys on the control panel. When you press [OK] after finishing, the displayed screen changes. Description Clear Press this to delete all letters entered. CANCEL Press this to cancel the entry of letters. OK Press this to fix all entered letters.
APPENDIX List Print Format 1 TOTAL COUNTER LIST Output example of TOTAL COUNTER LIST (The contents are partly different between color and monochromatic models.
APPENDIX DEPARTMENT CODE LIST Output example of DEPARTMENT CODE LIST (The contents are partly different between color and monochromatic models.) 1 DEPARTMENT CODE LIST TIME DEPT NO. DEPARTMENT D 1 : 2011-05-10 10:53 QUOTA 01 999.
APPENDIX ADDRESS BOOK INFORMATION Output example of ADDRESS BOOK INFORMATION 1 ADDRESS BOOK INFORMATION 2 3 5 : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NO. NAME 001 User01 00000000001 user01@example.com OFF MEMORY OFF 0 002 User02 00000000002 user02@example.com OFF MEMORY OFF 0 003 User03 00000000003 user03@example.com OFF MEMORY OFF 0 004 User04 00000000004 user04@example.
APPENDIX GROUP NUMBER INFORMATION Output example of GROUP NUMBER INFORMATION 1 GROUP NUMBER INFORMATION NO. NAME 001 Group01 TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.
APPENDIX FUNCTION LIST (User) Output example of FUNCTION LIST (User) (The contents are partly different between color and monochromatic models.) 1 FUNCTION LIST S/N 2 : CME000034 TIME : 2011-05-10 20:47 F/W Ver. : XXXXXXXXXXXX FAX NO.1 : 99999999999 M-ROM Ver. : 140M-015 FAX NO.2 : 99999999990 S-ROM Ver.
APPENDIX NIC configuration page Output example of the NIC Configuration Page 1 =================================================================================== Unit Serial No Network Address Network Topology Network Mode : : : : CME000034 00:40:af:7e:28:55 Ethernet Auto Novell Network Information Print Server Name : Password Defined : Search Root not defined Directory Services Tree : Directory Services Context: Scan Rate : Frame Type : Version : XXXXXXXXXXXX Connector: RJ45 enabled MFP_04998820 OR
APPENDIX Frame Type The frame type setting of this equipment TCP/IP Network Information for IPv4 1 2 Address Mode The TCP/IP address mode of this equipment IP Address The IP address of this equipment Subnet Mask The subnet mask of this equipment Default Gateway The default gateway of this equipment Primary DNS Server The primary DNS server address of this equipment DNS Name The DNS name of this equipment Host Name The host name of this equipment Primary WINS Server The primary WINS serv
APPENDIX FUNCTION LIST (Administrator) Output example of FUNCTION LIST (Administrator) The Function List for an administrator shows the setting list for all functions. The following table shows all functions that are printed in an administrator’s function list, and the “User” column indicates which functions are printed in a user’s function list. This table also describes each function. 1 GENERAL Function Description User TOTAL COUNTER Shows the total counter.
APPENDIX GENERAL Function 1 4 5 Shows whether the Save to USB media function is enabled or disabled. NO FUNCTIONS - SAVE AS SMB Shows whether the Save as SMB function is enabled or disabled. NO FUNCTIONS - SAVE AS NETWARE Shows whether the Save as NetWare function is enabled or disabled. NO FUNCTIONS - INTERNET FAX SEND Shows whether the Internet Fax transmission is enabled or disabled. NO FUNCTIONS - FAX SEND Shows whether the fax transmission is enabled or disabled.
APPENDIX GENERAL Function Description User SCATTER/BLUR – PLAIN Shows the color mode to adjust for the plain paper when the image is scattered or blurred (black and color) and its adjustment level. NO SCATTER/BLUR– SPECIAL3 Shows the color mode to adjust for the special paper 3 when the image is scattered or blurred (black and color) and its adjustment level. NO PRINT QUALITY – PRINT QUALITY Shows the print quality level. NO PRINT QUALITY – BACK GROUND Shows the back ground density level.
APPENDIX COPY Function 1 Description User ORIGINAL OUTSIDE ERASE Shows whether the original outside erase function is enabled or disabled. NO RESOLUTION Shows the resolution for printing. NO *1 Printed only for color models. *2 Printed only for monochromatic models. *3 Printed only for models supporting copy to tab paper. 2 3 4 SCAN Function User COLOR MODE Shows the default color mode for scan. YES COMPRESS Shows the default compression setting.
APPENDIX FAX Function Description User EXPOSURE Shows the default exposure setting for a fax/Internet Fax transmission. YES TX TYPE *1 Shows the default transmission type. YES TTI Shows whether the TTI is enabled or disabled. NO RTI Shows whether the RTI is enabled or disabled. YES ECM *1 Shows whether the ECM is enabled or disabled. YES PREVIEW SETTING *2 Shows whether the preview function is enabled or disabled. NO INITIAL PREVIEW TYPE *2 Shows the default preview type.
APPENDIX FILE 1 Function Description User MAINTENANCE Shows whether storage maintenance is enabled or disabled. NO STORAGE MAINTENANCE Shows how many days the data in the local folder is stored. This applies only when the maintenance function is enabled. NO Description User FRAGMENT MESSAGE SIZE (KB) Shows the fragment message size that applies to an e-mail transmission. NO FROM ADDRESS Shows the sender’s e-mail address that applies to an e-mail transmission.
APPENDIX INTERNET FAX Function Description User FROM NAME Shows the sender’s name that applies to an Internet Fax transmission. NO RECIPIENT DOMAIN NAME Shows whether the automatic adding of the domain name is enabled or disabled when an address is entered. NO NUMBER OF RETRY Shows how many times this equipment tries to send an Internet Fax when it had previously failed. NO RETRY INTERVAL Shows the interval of an Internet Fax transmission.
APPENDIX PRINTER/E-FILING Function 1 Description User ENFORCEMENT CONTINUE OF ILLEGAL PAPER Shows whether the Enforcement Continue of Illegal Paper function is enabled or disabled. NO AUTO OUTPUT BIN CHANGE (CASCADE PRINT) Shows whether the Auto Stacker Change (Cascade Print) function is enabled or disabled. NO SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends printing when stapler empty occurs. NO WIRED 802.1X SETTING 2 Function Description User ENABLE 802.
APPENDIX NETWORK SETTING - NETWORK - IPv6 Function Description User USE STATELESS FOR IP ADDRESS (M FLAGS) Shows whether the stateless usage (IP address acquisition M flag) is enabled or disabled. NO USE STATELESS FOR OPTIONS (O FLAGS) Shows whether the stateless usage (optional information acquisition O flag) is enabled or disabled. NO IP ADDRESS1 The IP address, prefix length and default gateway which are issued from routers.
APPENDIX NETWORK SETTING - SESSION - LDAP SESSION Function 1 2 Description ENABLE LDAP Shows whether the LDAP is enabled or disabled. NO ATTRIBUTE 1 Shows the name of the schema corresponding to the LDAP server configuration. NO ATTRIBUTE 2 Shows the name of the schema corresponding to the LDAP server configuration. NO SEARCH METHOD Shows search conditions for LDAP searching.
APPENDIX NETWORK SETTING - SESSION - SMB SESSION Function Description User SECONDARY WINS SERVER Shows the secondary WINS server address if it has been set. NO SMB SIGNING OF SMB SERVER Shows the setting of the SMB Signing of SMB Server. NO SMB SIGNING OF SMB CLIENT Shows the setting of the SMB Signing of SMB Client. NO 1 NETWORK SETTING - SESSION - NETWARE SESSION Function Description User ENABLE BINDERY Shows whether the bindery mode is enabled or disabled.
APPENDIX NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE Function 1 SSL PORT NUMBER Description Shows the SSL port number for the HTTP network service. User NO NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE Function 2 Shows whether the SMTP client is enabled or disabled. NO AUTHENTICATION Shows whether SMTP authentication is enabled or disabled. NO POP BEFORE SMTP Shows whether POP Before SMTP is enabled or disabled.
APPENDIX NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE Function Description User TYPE POP3 LOGIN Shows the POP3 login type. NO ACCOUNT NAME Shows the POP3 account name if it has been set. NO SCAN RATE Shows the scan rate to check the POP3 server for new messages (in minutes). NO PORT NUMBER Shows the port number to be used for accessing the POP3 server. NO ENABLE SSL Shows whether the SSL for the POP3 network service is enabled or disabled.
APPENDIX NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE Function 1 2 Description User ENABLE SNMP V3 TRAP Shows whether the SNMP V3 trap is enabled or disabled. NO ENABLE AUTHENTICATION TRAP Shows whether the authentication trap is enabled or disabled. NO ENABLE ALERTS TRAP Shows whether the alerts trap is enabled or disabled. NO IP TRAP ADDRESS1 Shows the IP address that has been set for IP trap address 1. NO IP TRAP COMMUNITY Shows the IP Trap community name.
APPENDIX NETWORK SETTING - PRINT SERVICE SETTING - LPD PRINT Function BANNERS Description Shows whether a banner will be printed for each LPR print job. User NO 1 NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT Function Description User ENABLE IPP Shows whether IPP printing is enabled or disabled. NO ENABLE PORT80 Shows whether Port80 is used for IPP printing. NO PORT NUMBER Shows the port number to be used for IPP printing. NO URL Shows the URL for IPP printing.
APPENDIX NETWORK SETTING - PRINT SERVICE SETTING - E-MAIL PRINT Function 1 Description User PARTIAL WAIT TIME Shows how long the equipment will wait to receive data for a partial e-mail job before printing (in seconds). NO MDN REPLY Shows whether MDN Reply is enabled or disabled. NO PRINT DATA CONVERTER Function 2 ENABLE PRINT DATA CONVERTER Description Shows whether the Print Data Converter is enabled or disabled.
APPENDIX SECURITY SETTING - AUTHENTICATION - USER AUTHENTICATION SETTING Function Description User AUTHENTICATION FAILED PRINT JOB Shows the handling method for print jobs of when the authentication failed. NO AUTO RELEASE ON LOGON Shows whether the Auto Release on Logon function is enabled or disabled. NO ENABLE GUEST USER Shows whether or not operations by guest users are accepted. NO AUTHENTICATION TYPE Shows the authentication type.
APPENDIX SECURITY SETTING - PASSWORD POLICY - POLICY FOR ADMINISTRATOR, AUDITOR Function 1 2 Description User MINIMUM PASSWORD LENGTH Shows the minimum password length to be allowed. NO REQUIREMENTS TO APPLY Shows the characters to be prohibited. NO LOCKOUT SETTING Shows whether the lockout setting is enabled or disabled. NO NUMBER OF RETRY Shows the number of retry for entering the password. NO LOCKOUT TIME Shows the lockout time (minute).
APPENDIX PS3 font list Output example of the PS3 Font List 1 2 3 4 5 6 7 - 346 -
APPENDIX PCL font list 1 Output example of the PCL Font List 2 3 4 5 6 7 - 347 -
Specifications ● Specifications 1 Model Number MFP Model Model Number MC760dn, MC770dn, MC780dn, ES7460 MFP, ES7470 MFP, MPS3537mc N31400A, N31400B MC760dfn, MC770dfn, MC780dfn, MC780dnf, ES7480x MFP, MPS4242mc, MPS4242mcf N31401A, N31401B 2 General Specifications Weight With the Inner Finisher : 60kg (132.3 lb.) Without the Inner Finisher : 50kg (110.2 lb.
Specifications Output method Face up/Face down Paper output capacity Finisher not installed model • Face up: 100 sheets (less than 80 g/m2), 10 sheets (ultra-heavy/envelopes) • Face down: 500 sheets (less than 80 g/m2) Finisher installed model • Face up: 100 sheets (less than 80 g/m2), 10 sheets (ultra-heavy/envelopes) • Face down: 100 sheets (less than 80 g/m2) • Finisher: 500 sheets (less than 80 g/m2) Print guaranteed area 6.
Specifications Fax Specifications Size of Original (North America) LG, LT, ST Size of Original (A/B format) A4, A5, B5, FOLIO Recording Paper Size (North America) 8.5" x 14" (LG), 8.5" x 11" (LT), 5.5" x 8.5" (ST) Recording Paper Size (A/B format) 210 mm x 297 mm (8.3 - 11.7 inch) (A4), 148 mm x 210 mm (5.8 - 8.3 inch) (A5), 182 mm x 257 mm (7.2 - 10.1 inch) (B5), 210 mm x 330 mm (8.3 - 13.
7 1 2 3 4 5 6 7 Index
Numerics 1200 dpi PRINT ................................ 257 2IN1 / 4IN1 .......................................... 89 2ND FAX ........................................... 238 2-Sided originals ............................... 125 2-Sided Printing ............................ 17, 46 2-sided scan ..................................... 202 5-digit password .................................. 66 600 dpi PRINT .................................. 257 802.1X .............................. 293, 295, 305 802.
1 2 Displaying fax communications counter for department code ..................... 312 Displaying print counter .................... 309 Displaying print counter for department code ............................................... 311 Displaying scan counter .................... 310 Displaying scan counter for department code ............................................... 312 Distinguish Thin Lines ................... 23, 64 Do not Print Blank Pages .............. 29, 64 Domain Name .....................
Initial values .................................. 9, 166 Insert Pages ............................ 20, 21, 49 Installing an option ............................ 259 Installing the clone data .................... 263 Interleave Pages ........................... 21, 50 Internal Fonts ...................................... 84 INTERNET FAX ................................ 282 Internet Fax ....................................... 136 precautions ............................... 197 receiving .......................
1 2 3 4 5 6 7 PEAP ........................................ 295, 304 Performing the integrity check .......... 286 PHOTOGRAPH ................................ 235 [Plug-in] tab ......................................... 34 POLICY NAME ................................. 278 POLLING .......................................... 288 Polling Communication ..................... 126 Position ......................................... 27, 67 Poster Print .........................................
Setting the LDAP services and the filtering functions ........................................ 277 Setting the NetWare settings ............ 274 Setting the No Limit Black function ... 318 Setting the notification ...................... 252 Setting the panel calibration ............. 265 Setting the pop-up messages ........... 268 Setting the reception list ................... 288 Setting the registered quota .............. 318 Setting the report ..............................
July 2014 45510902EE Rev3
