Operation Manual

SENDING/RECEIVING A FAX
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Receiving a Fax
Reception mode
This section describes how to receive a fax. Refer to the
appropriate section for your current reception mode. The
reception mode can be set on the ADMIN menu. For details of
the current setting, ask your administrator. Besides the
receiving methods described in this page, there are various
useful ways to receive a fax. These procedures are described
in the following Guide.
 Advanced Guide
 AUTO reception
Faxes are automatically received during an incoming call.
Users do not have to do anything when receiving a fax.
 MANUAL reception
Faxes are manually received by using an external telephone
when you have an incoming call.
1
Pick up the handset of the external
telephone when you have an incoming call.
If the incoming call is a telephone call, you can start
talking.
2
If you hear a tone (fax signal) through the
handset of the external telephone, press
the [FAX] button on the control panel.
 P.58 "Basic procedures"
3
Press the [ADVANCED] tab, and then press
[MANUAL RECEIVE].
4
When a message appears indicating that
you can send a fax, press the [START]
button on the control panel and replace the
handset of the external telephone.
 TEL / FAX auto switching
Any incoming call is determined and answered as a voice call
or a fax call automatically.
Incoming fax
The incoming call is answered as a fax call automatically.
When an incoming fax arrives, the user does not need to do
anything.
Incoming call
When the ring-back tone rings, the user lifts up the handset or
the receiver of external telephone to speak. During the mode of
remote reception via an external telephone, you can switch to
fax reception.
Note
• The ring-back tone is a pseudo tone signaling that the line is
connected and so the opposite party will be charged for this
call while it is ringing.
• Even if the opposite party hangs up while the ring-back tone
is ringing, the ring-back tone may continue to sound for
about another 30 seconds.
 Memory reception
In the following conditions, faxes cannot be printed. If this
happens, received fax data are stored in the memory, and
printing is resumed as soon as this equipment is ready. As the
memory reception function is always enabled, you do not need
to make any setting.
• During copying or printing
• During printing of received copy of the originals
• During printing of lists and reports
• When paper has run out
• When a paper misfeed occurs
• When toner has run out
Originals and paper
 Acceptable size of paper
A4, A5, B5, Folio, Letter, Legal, Legal 13 and Statement sized
paper are available.
The printing range of each size of paper is as follows: As
shown in the figures below, if an original document contains
any information in the shaded area, it is not printed on the
paper.
5 mm
(0.2 inch)
5 mm
(0.2 inch)
5 mm
(0.2 inch)
5 mm
(0.2 inch)
5 mm
(0.2 inch)
5 mm
(0.2 inch)
5 mm
(0.2 inch)
5 mm
(0.2 inch)