Contents Installing Toner Cartridge ........................................................16 Connecting Telephone Line .....................................................19 Installing External Handset ......................................................19 Connecting External Telephone or Answering Machine .........20 Connecting Power ....................................................................20 Notes and Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Safety . . . .
Initiating Voice Request................................................... 41 Answering Voice Request................................................ 42 Advanced Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Broadcast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Perform a Broadcast Operation ........................................ 42 Delayed Sending of Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Sending Delayed Faxes .........
Codes Used In Reports 64 Customizing Features & Operations. . . . . . . . . . . . . . . . . . 53 Viewing Your Current Settings ........................................ 53 User Function Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 User Function Settings List .............................................. 53 Result Codes..................................................................... 64 Communication Codes .....................................................
POP Server Address / Name............................................. 81 DNS Server’s IP Address ................................................. 81 POP Server User Name .................................................... 81 POP Server Password ....................................................... 81 Network Settings List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Daily ......................................................................................88 Network Settings ......
Reception Troubleshooting............................................... 98 Authentication - Unable To Send Global E-mails............ 99 Symptom .................................................................................. 99 Cause........................................................................................ 99 Resolution ................................................................................ 99 Additional Info.........................................................................
and referred to in this User’s Guide will not affect the applicability of the information in it. Notes and Disclaimer Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer of this equipment. Note: A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product.
OKIFAX is a registered trademark/marque déposée/marca registrada of Oki Electric Industry Company, Ltd. Safety ENERGY STAR As an ENERGY STAR Partner, Okidata has determined that this product meets the Energy Star guidelines for energy efficiency. Your fax machine has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the fax machine.
• Do not connect your fax machine to a power source that is used by other equipment producing electrical noise (i.e., air conditioners, etc.). • Leave electronic adjustments to authorized service personnel. • The LINE port connects your fax machine to a standard telephone line. To avoid damage to your telephone system or to the fax machine, do not connect your fax machine into anything other than a standard telephone socket.
• IF TONER GETS IN THE EYES: Flush eyes with large quantities of cool, NOT cold, water for a minimum of 15 minutes keeping eyelids open with fingers. Seek medical attention. Toner Cartridge & Image Drum Handling • Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, reuse the packaging to dispose of the old toner cartridge or image drum unit.
• Reports to help you keep track of your fax machine’s operations and settings. • Automatic power save mode. • Answering modes for manual and automatic fax reception, automatic switching between incoming voice and fax messages. Also allows an answering machine to be connected in series to the telephone line after the fax machine. • A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from.
• Do not make any adjustments other than those outlined in this user’s guide as damage may be caused to the machine. • The machine employs a grounded plug as a safety feature, and it will only fit into a grounded outlet. • If you cannot plug it in, you probably have an older, nongrounded outlet; contact an electrician to have the outlet replaced. Do not use an adapter to defeat the grounding. Safety Instructions This machine has been carefully designed to provide years of safe, reliable performance.
Product Options Components Memory Expansion What you should receive: Document Stacker Installing additional memory allows the fax machine to store more pages of information in memory. If you are constantly seeing a MEMORY OVERFLOW message on your fax machine, you should consider purchasing additional memory. An optional 2.0/ 4.0/8.0 Mbyte memory expansion board is available. See “Part Numbers” on page 101 for the expansion kit part number.
2. Document Table: Covers the copy stacker and holds original documents that are to be faxed or copied. 3. Document Table Extension: Flips out to support longer documents that are to be faxed or copied. 4. Copy Stacker: Holds copies or received faxes. 5. Front Panel: The panel on the front of the fax machine gives you access to the manual paper feeder. This allows you to bypass the paper cassette and feed paper directly into the machine. Use this feature when you want to use a different type of paper. 6.
19. Image Drum Unit: The image drum unit contains the photosensitive drum, which receives images from the LED print head and transfers these images to the printing paper. 14 18 17 O REC AUT SEA 16 CT SELE TION FUNC RCH O DIAL AUT Y WX 9 8 TUV Z OQ 7 PRS 0 * # ALAR T K UES HOO REQ V. PHO 6 4 IAL HEN Y COP MN 5 JKL GHI T STAR RED HYP 3 DEF 2 ABC 1 EX TO STD FINE TNOR FINE LIGH DAR MAL M STO P K 19 15 14.
Control Panel & Indicators 8 7 65 910 1 18 19 4. 1/CAPS 2/AB 3/CD 4/EF 5/GH 6/IJ 7/KL 8/MN 9/OP 10/QR 11/ST 12/UVW 13/XYZ 14/@ 15/. 16/DEL 17/PAUSE 18/+ 19/HYPHEN 20/UNIQUE e-mail 5680 OKI 2 3 4 11 12 13 14 15 16 5. 17 6. 1. LCD Panel: Refer to this liquid crystal display (LCD) panel for instructions and information while operating or programming your fax machine. 2. Numeric Keypad: When dialing, these twelve keys work like the keypad on a telephone.
place, pressing this key opens the telephone line for manual dialing (not available in some countries). You will hear the dialing tone through the speaker of your fax machine. 8. Auto Rec Key: This key sets the answering mode (auto receiving, manual receiving, memory receive, TEL/FAX automatic switching, TAD interface and forwarding) of your fax machine. The answering mode controls how your fax machine answers incoming calls and receives faxes.
• Pause Key (One-Touch key 17): Use this key on the One-Touch keypad to enter automatic 3-second pauses in dialing when programming telephone numbers. For example, you may want to use this key to tell your machine to wait for an outside or international line to open. Pauses in telephone numbers are marked by a “P” symbol. 17. Start Key: Pressing the Start key initiates the operation indicated on the display or confirms information you have entered into the display.
You can also use the Location IDs (names) associated with One-Touch keys to search for these locations by name using the Search key. There are 40 One-Touch Keys available for programming. To access OneTouch keys 21-40, grasp the One-Touch keypad latch and swing the main One-Touch panel up and out of the way. When you are finished, close the One-Touch keypad to continue with other options and programming. 3. 4.
7. Counter Display Key: Your fax machine keeps track of the number of pages it has printed and scanned. Using this key checks the print counters of your fax machine and resets the drum counter of your fax machine after replacing the image drum unit. 8. Location Prog Key: This key programs One-Touch keys, Auto Dial numbers and groups into your fax machine. 9.
removing the items from the carton, place them on a sturdy surface. – Fax machine unit – Toner cartridge – Image drum unit (inside facsimile unit) – Power cable – Telephone line cable – Paper tray/Copy stacker – This User’s Guide Installation Getting Started To install your new fax machine, follow the instructions for the steps from Unpacking (below) to “Fax Machine Identification” on page 25. You must complete these steps for your fax machine to operate properly.
Installing Toner Cartridge 1. Lift the document table into an upright position. Setting Up Installing Document Stacker 1. Slip the document stacker indents over the tabs on the rear of the unit. You will feel them lock into place. N SELECT FUNCTIO REC AUTO DIAL H START AUTO SEARC N L REDIA STOP ALARM ST HOOK V. REQUE HYPHE STD COPY EX 3 DEF 2 ABC 1 FINE DARK ORMAL FINE LIGHTN PHOTO 6 MN 5 JKL 4 GHI 9 WXY 8 TUV 7 PRS # 0 OQZ * 2.
3. Lift the image drum unit out, keeping the image drum unit out of direct sunlight. DO NOT touch the green surface of the drum. down firmly on both of the locations on the image drum marked “PUSH.” REC T ION SELEC FUNCT AUTO DIAL ART ST AUTO CH SEAR EN HYPH L REDIA EX O PHOT SEAR CH ART ST AUTO HYPH 9 WXY REDIA HOOK REQU V.
carefully peel the white plastic tape from the bottom of the toner cartridge. REC CT SELE TION FUNC AUTO DIAL SEAR CH T STAR AUTO AL REDI HYPH EN ALAR K UEST HOO REQ V. Y COP 3 DEF 2 ABC 1 PHO EX TO STD FINE FINE LIGH TNOR M STOP DARK MAL MN 6 5 JKL 4 GHI 9 WXY 8 TUV 7 PRS # 0 OQZ * 9. Once the toner cartridge is in place, push the colored lever all the way forward to secure it and release the toner. WARNINGs Be careful when handling the toner cartridge.
2. Position the handset cradle on the left side of the fax machine. Connecting Telephone Line 1. Insert one end of the telephone cable into the LINE terminal at the back of the machine. 2. Insert the other end of the telephone cable into your wall telephone socket. Note: An external telephone or optional external handset can be connected to the fax machine. See the instructions below. 3. Plug one end of the handset cable into the handset.
5. Insert the other end of the telephone cable into the TEL sockets on the back of the fax machine. Connecting Power 1. Make sure the power switch is in the OFF position (the O on the switch should be pressed down). Connecting External Telephone or Answering Machine 1. Insert one end of the telephone cable into the TEL terminals on the back of the machine. 2. Insert the other end of the telephone cable into the socket in your external device. 2.
4. Turn the power switch on (the I should be pressed down). Your fax machine will take a few moments to warm up. 5. The time and current answering mode will appear on the display. Your fax machine is now in standby mode, ready to send or receive faxes. Loading Paper Your fax machine can hold up to 250 sheets of standard-weight (75 g/m2, 20 lb.) paper. Available sizes are A4, letter size and legal size.
2. Adjust the paper guides to the width of your paper. 4. If you are using legal size paper, pull out the extension at the back of the paper cassette. 3. If necessary, lift and adjust the vertical paper guide for the length of your paper. 5. Remove the paper from its wrapper (up to 250 sheets). Note the “Print side” notice printed on the label. Fan the paper. 6. Load the paper into the cassette, print side down.
Setting Answering Mode Note: Be sure the paper is under the tabs at the left and right edges of the cassette. Do not fill past the Paper Full marker. If necessary, readjust the guides for a snug (but not tight) fit. Your fax machine has a number of answering modes, which determine how it handles incoming calls (both fax and voice). The current answering mode appears on the LCD panel of your fax machine. 7. Return the tray to the slot. Push it forward until it locks.
answer the telephone and someone tries to send you a fax message, your machine will not accept it. your answering machine activates and is ready to send out your recorded outgoing message. At the same time, your fax machine monitors the incoming call to check if the call is a fax or voice call. If the incoming call is a fax call, your fax machine will receive the fax and no voice message will be recorded on your answering machine.
is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters of your Sender ID will also be used as your Personal ID, which may appear on the displays or reports of other fax machines with which you are communicating. Changing Answering Mode Follow these instructions to change the answering mode on your fax machine. 1. Press the Auto Rec key. Your fax machine AUTO REC displays your current answering mode. 2. Press the Auto Rec key again.
2. Press the 9/User Prog. One-Touch key. The display shows 1:FUNC.PROGRAMMING. 3. On the numeric keypad, press 4. The display shows 4:SYSTEM DATA PRG. 4. Press the YES key. The display shows NO=, ID=. 5. After the display clears, enter the full telephone number of your fax machine using the numeric keypad.
Setting Forwarding Number SELECT FUNCTION 9/OP MNO 6 USER PROG. YES FORWARDING NO. When the answering mode of your fax machine is set to Fax Forwarding [FWD], it will receive fax messages into memory and then automatically resend the faxes to the number which you enter here. Use Enter Numbers Numeric keypad. Press once for each number required.
4. Press the YES key until the display shows PBX LINE / [OFF]. 5. Press the NO key. The display changes to PBX LINE / [ON]. 6. Press the YES key until the display shows DIAL PREFIX / [OFF]. 7. Press the NO key. The display changes to DIAL PREFIX / [ ] ENTER 4DIGITS. 8. Using the numeric keypad, enter the number you normally dial from your PBX to obtain an outside line. 9. Press the YES key and then the Select Function key to finish. 6. To accept the language change, press the YES key. 7.
Note: To program or use OneTouch keys 21 to 40, grasp the One-Touch keypad latch and swing the main One-Touch panel up and to the right. You can then select from One-Touch keys 21 to 40. When you are finished, close the One-Touch keypad to continue. Dial Directories One-Touch Keys Programming One-Touch Keys SELECT FUNCTION 8/MN LOCATION PROG. L LOCATION PROGRAMMING ENTER (SRCH, OT, A/D, #) To find One-Touch keys which are not yet programmed, you may repeatedly press the Search key in Step 2 below.
To do this Use Enter Pause (i.e., to wait for Pause One-Touch key long distance or outside lines) Add a switch from pulse to tone dialing for part of the call */Tone key Enter Plus Plus One-Touch key Delete Delete One-Touch key Caps Caps One-Touch key Move the cursor to make corrections YES and NO keys.
3. Press the Start key to begin sending the fax. 13. Lift off the plastic cover above the One-Touch label. Using a pencil, write in the name for your newly-programmed OneTouch key. Replace the cover. Programming Auto Dial Numbers Note: If you want to delete any programming for a One-Touch key, follow Steps 1 - 2. At Step 3 press the Space key until the number is deleted, then continue with Steps 8 - 10. Your fax machine has 150 Auto Dial numbers available for quick, three-digit selection and dialing.
To do this Use Enter Pause (i.e., to wait for Pause One-Touch key long distance or outside lines) Enter Plus Plus One-Touch key Delete Delete One-Touch key Caps Caps One-Touch key Move the cursor to make corrections YES and NO keys.
1. Press the Select Function key, then press the 8/Location Prog. One-Touch key. The display shows LOCATION PROGRAMMING. 2. On the numeric keypad, press the # key. The display shows GROUP SETTING. 3. Using the numeric keypad, enter the group number (01 - 20) you want to program. 4. The display shows the number of your current group and SELECT LOC.(S). You can now add a location to your group (or delete a location from it). Refer to the instructions below.
Note: If you often have documents longer than 356 mm, your dealer may be able to adjust your fax machine to scan and transmit documents up to 59.06" (1500 mm) in length. Please be aware that adjusting the length setting to 59.06” (1500 mm) cancels detection of multiple document misfeeds. Basic Operation Preparing Documents Multiple page documents Your fax machine can scan paper with a base weight between 60 g/m2 (16 lb.) and 105 g/m2 (28 lb.). You can load up to 30 sheets of standard 75 g/m2 (20 lb.
1. Adjust the document guides to the width of the paper you are using. 3. Your fax machine will grip the documents, and pull the bottom page into the machine. 4. If necessary, use the Transmit Resolution/YES key to set the resolution of your document. To Do This Use Normal office documents STD (Standard) Documents with small type or other fine details FINE or EX. FINE Documents with photos or many shades of gray PHOTO 5.
To Do This Use One-Touch key Press the One-Touch key. Lift the main One-Touch keypad to access One-Touch keys 21-40. Auto Dial number Press the Auto Dial key, and then enter the 3-digit Auto Dial number on the numeric keypad. Numeric keypad Dial as you would on a normal telephone. If you make a mistake, press the YES key to go back and re-enter the number. External telephone Pick up the handset of your external telephone and dial the number of the machine you wish to transmit to.
Stopping Transmissions your telephone keypad. Refer to Remote Receive on page 55 in Programming. To stop a transmission while it is in progress, follow the instructions below. 3. After you receive the fax, a long beep will tell you that the transmission was successful. 1. Press the Stop key twice. The display will show STOPPED. 2. If documents are stuck part way through the document feeder, you may see the following message on the display RELOAD DOCUMENT.
of any messages can only be done after entering a four-digit password. Refer to “Confidential Faxes” on page 45 in Advanced Operations for the procedures on how to create a mailbox and password. Print Memory Reception • To print out a message stored in memory when toner is running low, replace the toner cartridge or follow the instructions below. SELECT FUNCTION No Paper Reception • When your fax machine has run out of paper, a MSG. IN MEMORY, REPLACE PAPER message appears on the display.
3. Press the YES key to erase the message from the memory of your fax machine. 2. Press the 9/User Prog. One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3. Press the YES key. The display shows FUNCTION NO. [ ]. 4. Using the numeric keypad, enter 08. The display shows 08:CLOSED NETWORK, and the current setting of this function. 5. Press the NO key until the setting you want appears in the display. 6. Press the YES key to confirm the new setting then press the Select Function key to finish.
2. Press in on the lower half of the front panel indents, just above the paper cassette. have to resend. Refer to “Reports” on page 60 for more information. Making Copies Your fax machine can also be used to make copies. You can make up to 99 copies at one time. Your fax machine automatically makes all copies in FINE mode. STD, EX.FINE and PHOTO mode can be selected manually by pressing the YES key. 1. Load your documents. 2. Press the Copy key. The display shows PRG. NO. OF COPIES, [1SETS].
4. Adjust the paper guides on the manual paper feeder. Using Voice Request The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication. Either the sender or receiver can initiate a voice request. If you are sending a fax, you can answer a voice request only after all pages have been transmitted. If you are receiving a fax, you can answer a voice request after reception of each page.
your fax machine automatically sends a call back message to the remote site giving a telephone number where you can be reached. Advanced Operations A call back message is only sent if you have programmed a call back number into your fax machine. Refer to “Setting Fax Machine Identification” on page 25. Broadcast Answering Voice Request A broadcast fax is a fax sent to several locations and is a onetime event.
7. Press the YES key to print the Entry Report or press NO to check the entries via the LCD. If checking via LCD the following appears: numbers from the numeric keypad. Refer to the instructions below. To Do This Do This One-Touch key Press the One-Touch key. Lift the main One-Touch keypad to access One-Touch keys 21-40. Auto Dial number Press the Auto Dial key, and then enter the 3-digit Auto Dial number on the numeric keypad.
You can send a delayed fax either from the document feeder or from memory. Refer to the table below to decide which method you want to use. Note: Enter the time using a 24-hour clock, i.e., 8:00 a.m. would be entered as 08:00 and 8:00 p.m. would be entered as 20:00. 8. Press the YES key and the display shows SELECT LOCATION(S). 9. Select a location. Refer to the instructions below.
2. Press the YES key. The display shows the Location ID or telephone number of the first delayed transmission currently loaded in your fax machine. 3. Press the YES key to cancel the delayed transmission that is displayed. If more than one delayed transmission has been programmed into your fax machine, press the NO key until the location of the delayed transmission you want to cancel appears, then press the YES key to cancel. 4.
3. Using the numeric keypad, press 5. The display shows 5:PERSONAL BOX PRG. 4. Press the YES key. The display shows PERSONAL BOX NO. [ ]. 5. Using the numeric keypad, enter the 2-digit number of the personal box you want to use and press the YES key. The display normally shows PERSONAL BOX [CLOSE]. 6. Press the NO key until the display shows PERSONAL BOX [CONF]. 7. Press the Start key and your fax machine will begin sending the fax.
11. The fax machine shows DELETE PERSONAL BOX. Press Yes. To continue programming mailboxes, go back to Step 5. If you have finished programming, press the Select Function key. Changing Password or Closing Mailbox SELECT FUNCTION 9/OP USER PROG. 1: FUNC.PROGRAMMING JKL 5 YES Printing Confidential Faxes If you want to change the password of an existing mailbox, or if you want to close an existing mailbox, follow the instructions below. 1. Press the Select Function key. 2. Press the 9/User Prog.
6. Using the numeric keypad, enter the 4-digit password for the mailbox you want to print from. 7. Press the YES key. The message begins printing. Remote List Number: These numbers (up to 20 digits) are the code numbers of locations or groups of locations programmed into the relay key station. Relay Key Station The relay key station is the fax machine that receives the original fax message, and then automatically relay broadcasts the message to other remote fax machines.
7. Press the YES key and the display changes to SELECT LOCATION. 8. Select the location of the relay key station as follows: To Do This Do This One-Touch key Press the One-Touch key. Lift the main One-Touch keypad to access One-Touch keys 21-40. Auto Dial number Press the Auto Dial key, and then enter the 3-digit Auto Dial number on the numeric keypad. A number dialed on the numeric keypad Dial as you would on a normal telephone. selective polling, which is the latest standard.
4. Press the YES key. The display shows PERSONAL BOX NO. [ ]. 5. Using the numeric keypad, enter the two-digit number of the mailbox you want to close and press the YES key. The display shows PERSONAL BOX [POLL]. 6. Press the NO key first and then press the YES key twice to close the mailbox. Your document is then scanned into the memory of your fax machine and the message BULLETIN MSG. IN MEM appears on the display.
5. Select the location of the fax machine you are polling as follows: If you want to clear the mailbox without printing, press the Stop key. The display changes to CANCEL?. Press the YES key to clear the mailbox. Polling Reception (Dialing Another Fax Machine to Request Documents) SELECT FUNCTION 5/GH NO.=MAIL BOX NO. START POLLING When carrying out polling reception, the fax machine you are polling should be able to carry out standard polling transmission or ITU polling transmission.
• Load another document and prepare it for transmission. • Continue to load documents as long as there is memory available on your fax machine. When the first transmission is complete, the next fax is automatically sent. • Make copies. memory available. When the report has finished printing, your received fax message is then printed. • Continue to load documents as long as there is memory available on your fax machine. After the report is printed, your fax is automatically sent.
5. Press the Select Function key to finish. Customizing Features & Operations User Function Settings User function settings allow you to customize the general operation of your fax machine. Refer to the list below to determine which settings you may need to change, then refer to “Changing User Function Settings” on page 57 to make the change. Many features and functions of your fax machine have settings, which can be changed to customize the operations of your fax machine.
• When Part. is selected, the common header of the first page is added in original size. • When Whole is selected, the first page is added at a reduced size. 05: SENDER ID: This function controls the printing of the Sender ID of your fax machine on the faxes you send. When turned on, your Sender ID, date and time will be printed on each page slightly outside the image area of your document. When turned off, your Sender ID, date and time will not be printed.
12: DISTINCTIVE RING: Distinctive ringing is a service offered by some telephone services that allow you to have different numbers on one line, each with its own distinctive ring. In this way, when you get an incoming call, you can identify what number is being called by the ring pattern. Your local telephone service can provide you with more information about this service and if it is available. If available, this service is usually offered as a monthly charge to your normal telephone bill.
there will be no change in fax transmission time because ECM will not be used. Broadcast Mode • Memory available: all the documents are read into the memory before call origination. 20: REMOTE DIAGNOSIS: The remote diagnostics feature allows a service person to remotely dial and service your fax machine. Available settings are On and Off. • Memory full: reading is impossible.
4. Using the numeric keypad, enter the 2-digit number of the function you want to change. This display then shows the name of the selected function. 5. Press the NO key to cycle through the settings for the user function, then press the YES key to confirm your selection. The name of the next user function appears in the display. 6. Press the Select Function key to finish or the Stop key to back out. 26: RESTRICT ACCESS: Select whether or not you want restricted access.
6. Press the YES key. The display changes to SETUP FAX RING, CALL FAX NUMBER NOW. 7. Using a separate telephone line, immediately dial the number assigned to the fax machine (you must do this within 90 seconds). When your fax machine begins to ring, the display changes to AUTO DETECTING, RING PATTERN. 8. Your fax machine then automatically detects and remembers its assigned ring pattern. When your fax machine has finished programming its ring pattern, the display shows DISTINCTIVE RING SET, RESULT=OK.
dialing (the tone duration varies in different countries). Available settings are 75 ms, 85 ms, and 100 ms. PBX LINE: Turn this function on if your fax machine is connected to a PBX. Once this function has been turned on and the dial prefix function has been programmed, your fax machine will recognize the dial prefix number you use in your PBX to get an outside line. After it dials your dial prefix number, your fax machine pauses to wait for an outside line before dialing the rest of the telephone number.
Reports Understanding Reports – Your fax machine provides a variety of useful reports, which help you understand the current settings, programming, and operations of your fax machine. Refer to the reports listing below to determine which reports you may want to print, then refer to “Printing Reports” on page 63 for instructions on printing a report. – – – fax, the Personal ID or telephone number of the remote fax machine that sent the document will be printed.
Active Memory Files Report Telephone Directory The active memory files report provides a list of all messages stored in your fax machine’s memory, either documents waiting for transmission or documents that have been received and not yet printed. Information provided on this report includes: This report provides a complete listing of all of the telephone numbers programmed for the One-Touch keys, Auto Dial codes and groups of your fax machine.
Protocol Dump – Depending on the settings of your fax machine, a portion of the page will be printed after the report (see 04:IMAGE IN MCF. on page 53). In the event of an obstruction to transmission, use the following report to analyze the cause of the obstruction. Send this report to the dealer or service center if so requested. Confidential Reception Report Other Reports This report is automatically printed each time your fax machine receives a confidential message into a mailbox.
Printing Reports – The Location ID of the One Touch keys and Auto Dial codes you have selected. – Telephone numbers you have manually entered using the numeric keypad. To access this report, generate a Broadcast. See “Perform a Broadcast Operation” on page 42 for details. SELECT FUNCTION 6/IJ REPORT PRINT 1: ACTIVITY REPORT NO This only applies to the reports available using the 6/Report Print One-Touch key. The other reports are available as the Power Outage Report situation demands. 1.
Codes Used In Reports Communication Codes Result Codes The following codes indicate the communication mode used for a communication. The following codes indicate the results of communications. Code Code Description Description B.C. Multiple-location transmission (broadcast). BUSY The other machine’s line was busy or there was no answer. CONF=** Confidential reception (** is the box number) TX A communication initiated by your fax machine.
2. Pull out the jammed document. Problem Solving Clearing Document Jams When a document jam occurs, your fax machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below. 1. Grasp the control panel. Pull up and toward you until it releases. Swing the control panel out of the way. 3.
jammed in the exit slot, lift the blue bar out of the way and carefully pull the paper out. Clearing Printer Paper Jams If your fax machine displays PAPER JAM or NO PAPER when the paper cassette still contains paper, there may be one or more sheets of paper jammed in the machine. Clearing paper jams is as follows: REC CT SELE TION FUNC AUTO DIAL SEAR CH RED IAL HEN ALAR T K UES COP Note: If you are experiencing many paper jams, it may be due to the type of paper you are using.
6. Pull out the paper cassette. If any of the paper in the paper cassette is damaged, remove and replace it. by the ends. Never touch the surface of the green drum inside the image drum unit. 4. Lift the image drum unit out and set it aside. Keep it out of direct sunlight and DO NOT touch the green surface of the drum. REC T TION SELEC FUNC AUTO DIAL CH SEAR ART ST AUTO EN HYPH AL REDI M ALAR EST HOOK REQU V.
8. Slide the paper cassette all the way back into your fax machine. down firmly on both of the locations on the image drum marked “PUSH”. REC CT SELE TION FUNC AUTO DIAL SEAR CH ART ST AUTO HYPH EN RED IAL ALAR K UEST COP Y HOO REQ V. EX TO PHO 3 DEF 2 ABC 1 STD FINE TNOR FINE LIGH DAR MAL M STOP K MN 6 5 JKL 4 GHI 9 WXY 8 TUV 7 PRS # 0 OQZ * SH PU SH PU 10. Close the copy stacker and push down on it until you hear a click. Be sure both slides are latched. 9.
1. Lift the document table into an upright position. Replacing Toner Cartridge The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy. The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit itself has to be filled. Refer to “Part Numbers” on page 101 for the toner cartridge replacement part number.
image drum unit. Dispose of it in the plastic bag you received with your new toner cartridge. O REC AUT SEA RCH O DIAL AUT IAL HEN COP ALA T K UES Y HOO REQ V. PHO EX TO STD FINE TNOR FINE LIGH DAR MAL RM STO RT P K MN 6 4 GH STA RED HYP 3 5 JKL I 5. With the ridged side facing up and the colored lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.
7. Using the cleaning wipe provided in the package with your new toner cartridge, gently wipe back and forth across the full length of the LED array. REC Your fax machine prints a cleaning page to clean the image drum. Repeat this procedure several times and then check whether you still have dirty print-outs. If this procedure does not solve the problem, your fax machine needs a new image drum unit. Contact your dealer to order one.
1. Lift the document table into an upright position. 3. Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit and dispose of it following local regulations. ON SELECT FUNCTI REC AUTO DIAL H START AUTO SEARC L N REDIA HYPHE STOP HOOK V.
5. Install a new toner cartridge. Follow Steps 4 to 9 in “Replacing Toner Cartridge” on page 69. 6. With the copy stacker and document table closed, wait until the time and answering mode appear on the display. Then press the Select Function key. SELECT FUNCTION 7/KL COUNTER DISPLAY you are experiencing a problem, a service person may ask you to check these counters. Note: If the image drum unit has reached the end of its life, you will also use this function to reset the drum counter.
o Nothing happens when you press the control panel keys. Turn the fax machine off, wait 10 seconds, then turn it on again. o The display tells you to replace paper even though there is paper in the paper cassette. Take the paper cassette out and make sure that the paper is firmly stacked in the tray. Push the paper firmly under the plastic tabs on the edge of the tray. Check for a paper jam in the fax machine. o Your documents jam. Check the document for wrinkles, tears or other damage.
machine may be using the wrong dialing method (pulse or tone) for your area. If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing, refer to the MF(TONE)/ DP(PULSE) dial parameter setting in Programming. If your fax machine is connected to a PBX, make sure you have instituted the correct programming to work with a PBX (see Connecting to a PBX in Installation). o The display shows a communication error. This alarm indicates any of a number of problems.
o You sent a fax but it was received completely blank. Make sure that you have correctly loaded your document face down. o The image received on your fax machine was very poor. Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly. Then ask them to send the fax again.
o You want to answer an external telephone but your fax machine always answers first. If you are using an external telephone, change the user function setting for ring response on your fax machine. See “Customizing Features & Operations” on page 53. o Your received faxes sometimes look distorted. If the document received is wider or longer than the paper you have loaded into your paper tray, your fax machine automatically reduces either the width or the length of the document to fit on your paper.
• “Internet Fax Reception” on page 80. • “Network Settings List” on page 81. • “Components of an Internet Fax” on page 81. • “Helpful Hints (I-Fax)” on page 82 This section is intended as a quick-reference for using the I-Fax feature. This section does not provide detailed explanations of features or settings, as other sections provide these. I-Fax I-Fax, despite its complicated nature, is an easy-to-use feature. The T.
and setup requirements may vary from system to ! Installation system. What Your I-Fax Machine Can Do I-Fax is a feature with many capabilities. Machine Installation This unit can: Installation covers the physical procedures, such as removing the unit from the shipping packaging, connecting the power, telephone, and network lines, installing consumables.
SMTP Server Address / Name Internet Fax Protocols TCP/IP SMTP POP3 DNS 1. Enter the SMTP server name or IP Address. If entering the server’s IP Address, be sure to type the dots (full-stops) dividing the numbers. Example: 192.168.1.1 2. You may enter a server name only if a DNS server has been configured. Internet Fax Transmission General Information To send an Internet Fax message, you need a mail server from which to send email.
The machine is ready to receive Internet Fax messages when these settings have been configured. To receive a fax message, the machine will access the server automatically at regular intervals according to the POP Interval Time setting. If there is mail, the machine will print it out automatically. This machine only receives TIFF files and text-format mail. It cannot receive files in other formats (such as Word, Excel, and certain formats of TIFF files).
• Operate the machine • Save money • Save time Header The header includes all routing information for the path your Internet Fax followed from the time it was sent to the time it was received. PSTN Faxing vs. Internet Faxing The header is automatically generated as part of the Internet Faxing process. PSTN Faxing is fax communication conducted via telephone lines, with which you are probably familiar. PSTN Faxing requires telephone numbers and telephone lines.
Status of Server I-Fax Network Set Up Internet Faxing is conducted over the Internet via network servers. If the servers are down, running slowly, or experiencing other problems, Internet Faxing will be adversely affected. Settings for the machine are located in two places. Backup/Archive (Email Scanning) • Settings stored on the fax machine • Settings recorded on the network card Each section below is categorized by the Menu listings found in the fax machine.
3. Using the numeric keypad, press 5. The display will show 5:CONFIGURATION. 4. Press YES NO to scroll through the features available for 3. Press NIC Options. . The report will print. I-Fax NIC Settings I-Fax NIC Options Ex.Fine Mode Sender ID (Email) Send File Format To access: Send Notification 9/OP USER PROG. I-Fax NIC Update TUV 8 8:I-FAX NIC OPTIONS YES ( ) NO( /1-9) 1. Press Select Function to enter the menu. 2.
Whether or not to print the body text of email. If this setting is ON, the text in an email message is printed out. Please note that only US-ASCII characters in the text can be printed as shown in the following table. Any characters that cannot be printed will be shown as spaces. Depending on the email client used, text may not be printed or come out garbled. I-Fax NIC Settings The I-Fax NIC settings can be accessed using the following: SELECT FUNCTION 9/OP TUV USER PROG.
0 0 1 1 2 3 4 5 6 7 SP 0 @ P ‘ p 1 A Q a q 2 B R b r ! 2 3 # 3 C S c s 4 $ 4 D T d t 5 % 5 E U e u 6 & 6 F V f v 7 G W g w 7 8 ( 8 H X h x 9 ) 9 I Y i y A * : J Z j z B + ; K [ k { C , < L \ l | D - = M ] m } E . > N ^ n ~ F / ? O _ o 8 9 A B C D Ä E F • TYPE1: Print SUBJECT/FROM/TO • TYPE2: Print all header information This setting is only valid when the TEXT Print setting is ON.
This setting allows updates to the firmware when YES is enabled. Usually this option is not required except when a firmware update is released and run from a client machine. • Default: ON Adds the sender ID to the main body of images scanned by Internet Fax. This setting will always apply when using Internet Fax, regardless of the setting for 4:SYSTEM DATA PRG. When using Internet Fax as an email scanner, turn this setting OFF to prevent the sender ID data from appearing in scanned images.
3. Press YES Daily Daily sets the machine to check the mail server once a day. Thus, it is required that the time of day is set for this option. POP INTERVAL [DAILY] YES ( ) NO( ) YES POP INTERVAL TIME [TIME1] YES ( ) NO( ) 4. Press Network Settings This function modifies these network settings. The I-Fax Network settings can be accessed using the following: USER PROG. TUV 8 8:I-FAX NIC OPTIONS YES ( ) NO( /1-9) to enter NETWORK SETTINGS. 6.
• When 0.0.0.0 is set as the IP address, the DHCP function automatically starts. If a DHCP server is found, an IP address is obtained from the DHCP server. • From then on, an IP address is obtained from the DHCP server each time the power is turned OFF and ON; therefore, it is not necessary to change the IP address. When an IP address is obtained from the DHCP server, the address is displayed and an asterisk (*) appears at the end. • If you wish to set a fixed IP address, input the IP address (numbers).
1. Press the Number keys to insert either text or numbers. Press them repeatedly to enter the character desired. 2. To jump to the next field, use the YES key. 3. Press the Start key to enter your settings. or 2. To jump to the next field, use the YES key. 3. Press the Start key to enter your settings. NO or NO Restrictions • Up to 16 characters may be entered. • You may use Latin letters, numbers and symbols. • To enter symbols, use either one-touch key 20 or key “0” of the numeric ten-key pad.
5. Press the Start key to enter your settings. • Sets the IP address of the DNS secondary server. • Change this setting only when a secondary server has been set up. Restrictions • Up to 16 characters may be entered. • POP USER ID and POP PASSWORD settings in the fax machine must match the POP3 user name already entered in the server. • You may use Latin letters, numbers and symbols. • To enter symbols, use either one-touch keys or key “0” of the numeric ten-key pad.
resetting the Network Card to factory settings, all current settings are lost. 1. Press Select Function to enter the menu. 2. Press 9/USER PROG to enter the programming menu and then press keypad 8 for I-FAX NIC OPTIONS. 3. Press YES 4. Press 5. Press YES • To enter symbols, use either one-touch keys or key “0” of the numeric ten-key pad. • The symbols that can be used are: ! # & ’ ( ) * + , - . / : ; = ? · @?”_%~ • The “~” (tilde) symbol shows on the display as “-1”. • The ” and ’ symbols cannot be used.
3. If the display does not read EMAIL, press 2. Press 8/LOCATION PROG to enter the programming menu and then press # key to enter Group programming. 3. Using the numeric keypad, enter the group location desired, 1-10. Example: To enter location 2, press 02. 4. The display will show the number of your current group and SELECT LOC.(S). You can now add a location to your group (or delete a location from it). Refer to the instructions below. NO . Then press YES to begin entering the email address.
Email Key Options I-Fax User Interaction Setting Description 1: To The email address you are sending to. 2: From The email address you would like to appear as the return address. The default is the fax machine’s own programmed email. 3: Subject Enter the subject of the email. If no subject is entered, then “Internet FAX Message from [Sender ID]” appears. 4: Send File Format TIFF or PDF encoding. Normally TIFF is best. Sending Email Sending emails can be accomplished in the following ways: 1. 2.
Email Using OT Key selected twice, the document will be sent only once. This feature requires email addresses and/or fax numbers already programmed to a Group location. Refer to “Program Group Email Addresses” on page 93 for further details. A document can be sent to an email address (or several email addresses) by pressing pre-programmed one-touch keys, but cannot be sent to recipients with telephone numbers registered on One-Touch keys.
Receiving Email 2. Press YES for the Fax machine to poll the email server for email. If email is present, several screens will appear and the email will print. If not, no record of the transaction will be made. 3. If there is a connection problem, the following screen will appear: This fax machine automatically connects to the server to receive mail according to the setting “POP Interval” on page 87. If there is mail on the server, reception will start automatically.
POP3 Communication I-Fax Troubleshooting The service code for a POP communication is prefixed with the letter F. Error Description If a communication error occurs, check the service code shown on the Activity Report. 0000 Normal Shutdown F001 Normal shutdown (only text received) SMTP Communication F002 Normal shutdown (only text received but cannot print) The service code for a SMTP communication is prefixed with the letter E.
• TIFF or PDF transmission file formats are available. You can also specify the format using the Email key with every transmission. You can change the default transmission format here, “Send File Format” on page 87. Transmission Troubleshooting Transmission fails; a communication error occurs.
Authentication - Unable To Send Global E-mails A communication error occurs during reception and a report is printed out. Data is sent from an email client on a PC to the Fax machine, but the reception has failed. Symptom The machine can receive emails from both inside a local network, and globally from outside a local network. It can send emails to anyone on the local network, but it cannot send emails to anyone outside the local network.
exempt one IP address from requiring authentication. It can be found by doing a search of Microsoft's Knowledge Base at http://www.microsoft.com. Specifications Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN, PBX, LAN, T.37 Transmission Speed Up to 33,600 BPS Communications Half duplex Coding scheme MH/MR/MMR Automatic fall back Horizontal resolution 300dpi TX/RX, 600dpi TX (interpolation) Vertical resolution 3.85 line/mm (standard) 7.
Category Operating conditions Document feed Specifications Part Numbers Relative humidity 20%-80% (non-condensing) Temperature 50°F/10°C to 89.6°F / 32°C Consumables 30 pages maximum (20 lbs / 75g/m2 at Letter / A4 size) Part Number Note: Horizontal resolution of 300 dpi is used if the remote fax machine also uses 300 dpi. Also, 300 dpi is used if EX.FINE is selected for copying.
Warranty, Regulatory, and Safety Information Limited Warranty: U.S. & Canada Oki Data Americas, Inc. (Oki Data) warrants this OKIFAX to be free from defect in material and workmanship and will remedy any such defect according to the terms of this Limited Warranty. This Limited Warranty extends to the original purchaser only and does not extend to consumable items.
DAMAGES OR LOSS ARISING FROM THE USE OF THIS PRODUCT. Some states do not allow the exclusion or limitation of incidental or consequential damages, so the above exclusion may not apply to you. In the U.S. and Canada, call 1-800-654-3282 (1-800-OKIDATA). Oki Data Contact Locations: U.S.
Telephone Support 1-800-654-3282 (1-800-OKI-DATA) Toll Free in the U.S. and Canada Automated Attendant For quick answers to commonly-asked questions, the Automated Attendant is available 24 hours a day, 7 days a week. The system can provide immediate assistance with: • ·Basic operating procedures • ·Consumer relations Note: Customer Support Representatives are not trained to provide assistance with the use of commercial software packages.
CAS# 1333-86-4 OSHA TWA 3.5 mg/m3 ACGIH TLV 3.5 mg/m3 Polypropylene (less than 3% by weight) Specific Gravity (H2O=1): 1.
Reactivity Data NTP: No components are listed Stability: Stable OSHA: No components are listed Conditions to Avoid: Not available Reproductive Toxicity: Not Available Polymerization: Will not occur Teratogenicity: Not Available Hazardous Decomposition Products: Thermal decomposition may result in release of oxides of carbon and nitrogen.
2. Clean up spill with a wet (cold water) cloth. Large Spills 1. Remove sources of ignition. 2. Keep unnecessary and unprotected personnel away from area. 3. Wear protective gear: respirator, rubber gloves, goggles. 4. Vacuum the spill, then wipe up remainder with a wet (cold water) cloth. 5. Place waste material in a closed container. Waste Disposal • ·Prevent release of material into natural waters and sewers. • ·Follow appropriate federal, state and local regulations.
Safety Information Operation and Maintenance • ·Use a dry cloth to clean the control panel and the main body of the unit. Installation Hints • ·Aside from replacing the toner and image drum cartridge, do not disassemble or attempt to service this unit yourself. Refer to a qualified technician for service. • ·Install your machine in a dust-free location away from direct sunlight. • ·Do not plug your machine into a power source shared by equipment which produces electrical noise (i.e.
Toner Cartridge & Image Drum Handling • ·Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, re-use the packaging to dispose of the old toner cartridge or image drum unit. Be sure to dispose of it in an environmentally sound manner. Regulatory Information Energy Star® As an Energy Star Partner, Oki Data has determined that this product meets the Energy Star guidelines for energy efficiency.
telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
If the trouble is causing harm to the telephone network, the telephone company may request that you remove the equipment from the network until the problem is resolved. 8. This equipment contains no user serviceable parts. Please contact Oki Data for service. 9. This equipment cannot be used on public coin service provided by the telephone company. Connection to Party Line Service is subject to state tariffs.
• Reorient or relocate the receiving antenna. • Increase the separation between the equipment and the receiver. • Plug the unit into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio television technician for help. A properly shielded interface cable must be used in order to ensure compliance of this equipment with FCC regulations.
European Union Council of the European Communities internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. • Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
Oki Data Americas, Inc. 2000 Bishops Gate Blvd. Mt. Laurel, NJ 08054-4620 Tel: (856) 235-2600 FAX: (856) 222-5320 http://www.okidata.com my.okidata.com Oki Data Americas, Inc. 2735 Matheson Blvd. East, Unit 1 Mississauga, Ontario, Canada L4W 4M8 Tel: (800) 654-3282 FAX: (905) 238-4427 Oki Data de Mexico, S.A. de C.V., Mariano Escobedo No. 748 8 Piso, Col Anzures, e. p. 11590, Mexico, DF Tel: +52 55 5263-8780 FAX: +52 55 5263-8785 Oki Data do Brasil, Ltda.
Index A Answering Mode Changing .............................................................25 Setting .................................................................23 Auto Dial Numbers ...................................................31 B Broadcast ..................................................................42 C Canceling Messages Stored In Memory ...................38 Chain Dialing ............................................................31 Clearing Document Jams ........................
Receiving ............................................................96 Sending ...............................................................94 F Fax Machine Identification Call Back Number ..............................................25 Sender ID ............................................................25 Setting .................................................................25 TSI/CSI ...............................................................25 Faxing Confidential Faxes ....................
Options ......................................................................7 P Paper Loading Paper .....................................................21 Types ...................................................................21 Part Numbers Consumables .......................................................101 Options ................................................................101 PBX, Connecting ......................................................
Connecting Ext. Telephone or Ans. Machine .....20 Connecting Power ...............................................20 Connecting Telephone Line ................................19 Installing Document Stacker ...............................16 Installing External Handset .................................19 Installing Toner Cartridge ...................................16 Settings Current ................................................................53 User Functions ............................................