USER MANUAL
PUBLICATION ISSUED BY: Olivetti Tecnost, S.p.A. Divisione Business Prodotti Office Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivettitecnost.com Copyright © 2004, Olivetti All rights reserved September 2004 The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice. ENERGY STAR is a U.S. registered mark.
Making Full Use of Advanced Functions 1 Automatic selection of copy paper the same size as the original: Auto Paper Selection mode (Refer to page 3-2) 2 Reduction/enlargement for a specified cassette size: Auto Zoom mode (Refer to page 3-5) 3 Reduction/enlargement in the range from 25 to 200 %: Zoom mode (Refer to page 3-7) 25 % 11 × 17": 129 % A3: 141 % 8 1/2 × 11" A4 200 % 5 1/2 × 8 1/2": 64 % A5: 70 % 4 5 Copying at a previously registered Zoom ratio: Preset Zoom mode (Refer to page 3-8) Maki
13 Memorizing copy settings: 14 Selection of the language Program function (Refer to Chapter 1, Advanced Operation Guide) used in the message display: Language Setting (Refer to page 2-18) 15 Using ID-codes to control the number of copies made: Job Accounting mode (Refer to Chapter 4, Advanced Operation Guide) English 16 Full range of optional Paper Feeder (Refer to page 4-7) Duplex Unit (Refer to page 4-8) Finisher (Refer to page 4-8) Job Separator (Refer to page 4-12) Key Counter (Refer to page 4
Legal and Safety Information Read this information prior to using your machine. This chapter explains the following topics: • • • • • • • • • • BASIC OPERATION GUIDE Legal Information............................................................. iv Energy Star Program........................................................v Safety Conventions ......................................................... vi Caution Labels ..............................................................
Legal and Safety Information Legal Information CAUTION: No liability is assumed for any damage caused by improper installation. Notice The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition. No responsibility is assumed if accidents occur while the user is following the instructions in this manual.
Legal and Safety Information Legal Restriction On Copying • It may be prohibited to copy copyrighted material without permission of the copyright owner. • It is prohibited under any circumstances to copy domestic or foreign currencies. • Copying other items may be prohibited. Energy Star Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.
Legal and Safety Information Paper Recycling The Energy Star Program encourages use of environmentally friendly recycled paper. Your Sales or Service Representative can provide information about recommended paper types. Safety Conventions Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference. The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects.
Legal and Safety Information The following symbols indicate that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol. .... [Warning of prohibited action] .... [Disassembly prohibited] The following symbols indicate that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol. .... [Alert of required action] ....
Legal and Safety Information Caution Labels Caution labels have been attached to the machine at the following locations for safety purposes. Take care to avoid fire or electric shock when removing a paper jam or when replacing toner. Label 2 Label 3 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. High voltage inside. Never touch parts in this area, because there is a danger of electric shock. Label 4 Label 1 High temperature inside.
Legal and Safety Information Installation Precautions Environment CAUTION: Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.
Legal and Safety Information During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.
Legal and Safety Information Precautions for Use Cautions when Using the Machine WARNING: Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This situation presents a danger of fire or electrical shock should they fall inside. WARNING: Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine. WARNING: Do not damage, break or attempt to repair the power cord.
Legal and Safety Information If the machine will not be used for a short period of time (overnight, etc.), turn the power switch off ({). If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes during the time the machine is not in use. Always only hold the designated parts when lifting or moving the machine. For safety purposes, always remove the power plug from the outlet when performing cleaning operations.
Legal and Safety Information Cautions when Handling Consumables CAUTION: Do not attempt to incinerate the Toner Container or Waste Toner Box. Dangerous sparks may cause burns. Keep the Toner Container and Waste Toner Box out of the reach of children. If toner happens to spill from the Toner Container or Waste Toner Box, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Legal and Safety Information Laser Safety Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by a user, no radiation can leak from the machine. This machine is classified as a Class 1 laser product under IEC 60825.
Legal and Safety Information Disconnection of Power CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. CAUTION: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.
Legal and Safety Information xvi BASIC OPERATION GUIDE
Introduction This Basic Operation Guide has the following chapters: • 1 Machine Parts Identifies the names of the machine parts and main functions. • 2 Preparation Contains explanations on loading paper and machine connections. • 3 Basic Operation Explains how to make simple copies and prints. • 4 Optional Equipment Describes the available optional equipment. • 5 Maintenance Describes the maintenance and toner replenishment procedures.
Introduction Guides Included The following guides are included with this machine. Refer to the guide that corresponds to your particular objective. Basic Operation Guide (this guide) This Basic Operation Guide contains procedural steps for initial installation and set-up of the machine and connection to a computer. It also includes basic procedures for using the machine as a copier and printer and has a Troubleshooting section.
Introduction Conventions This manual uses the following conventions. Convention Description Italic Typeface Used to emphasise a key word, phrase or message. In addition, references to other publications are displayed in italic typeface. Open the Multi-Bypass Tray. Bracket Bold Text Typeface Used to emphasise the selection of a feature mode or key. Press [Enter]. Notes Used to provide additional or useful information about a function or feature.
Introduction xx BASIC OPERATION GUIDE
Contents Making Full Use of Advanced Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i Legal and Safety Information Legal Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Legal and Safety-iv Energy Star Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Legal and Safety-v Safety Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents 4 Optional Equipment Optional Equipment Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . .
1 Machine Parts This chapter explains the following topics: • • • BASIC OPERATION GUIDE Main Body .................................................................... 1-2 Operation Panel ........................................................... 1-5 Message Display ..........................................................
Machine Parts Main Body 1 2 3 9 10 11 7 8 6 4 5 1 Original Cover 2 Output Tray 3 Operation Panel 4 Cassette 1 5 Cassette 2 (20 and 25 ppm models only) 6 Paper Width Adjusting Tab 7 Paper Length Adjusting Tab 8 Left Cover Handle 9 Multi-Bypass Tray 10 Multi-Bypass Tray Extension 11 Insert Guides 1-2 BASIC OPERATION GUIDE
Machine Parts 12 13 16 17 15 14 18 19 12 Platen 13 Original Size Indicator Plates 14 Left Cover 15 Waste Toner Box 16 Toner Container Release Lever 17 Toner Container 18 Charger Cleaner Rod 19 Front Cover BASIC OPERATION GUIDE 1-3
Machine Parts 23 24 25 26 22 20 21 22 20 Main Power Switch 21 Main Power Switch Cover 22 Handles for Transport 23 Network Interface Connector 24 USB Interface Connector 25 Parallel Interface Connector 26 Memory Card Slot 1-4 BASIC OPERATION GUIDE
Machine Parts Operation Panel 1 2 3 7 6 11 12 13 25 28 27 26 29 30 31 32 37 34 36 35 21 Ready to copy.
Machine Parts 22 Image Quality Mode Select Key 23 Auto Exposure Key 24 Lighter Key / Darker Key / Exposure Display 25 Message Display 26 Ready Indicator (green light) 27 Data Indicator (green light) 28 Attention Indicator (red light) 29 Job Accounting Key 30 Interrupt Key and Indicator 31 Energy Saver Key and Indicator 32 Power Key and Indicator 33 Numeric Keys 34 Reset Key 35 Stop/clear Key 36 Start Key and Indicator 37 Main Power Indicator 1-6 BASIC OPERATION GUIDE
Machine Parts Message Display The message display indicates the operation status of the machine. Copier Basic Screen The following screen displays when the Copier key is pressed. 1 Ready to copy. 100% 3 2 Reference number BASIC OPERATION GUIDE Auto Auto 4 1 6 5 Meaning 1 Indicates the current machine status. 2 Displays when the original size is automatically selected. 3 Displays the copy magnification ratio. 4 Displays if Auto Paper Selection mode is selected.
Machine Parts Printer Basic Screen The following screen displays when the Printer key is pressed: 1 2 3 4 Ready GO CANCEL MENU Reference number 1-8 Meaning 1 Indicates the current status of the machine. 2 Select to switch between online and offline, to print/resume printing, to clear a specific error, and to cancel the currently processing page to begin printing a new page. 3 Select to stop printing in progress. 4 Select to adjust network settings.
2 Preparation This chapter explains the following topics: • • • • • • • BASIC OPERATION GUIDE Loading Paper .............................................................. 2-2 Connection ................................................................. 2-10 Switching Power On ................................................... 2-12 Network Settings ........................................................ 2-13 Setting the Date and Time.......................................... 2-16 Setting the Language ....
Preparation Loading Paper Paper and media can be loaded in the Cassette or Multi-Bypass Tray. NOTE: For information about the types of media that can be used, refer to Appendix, Advanced Operation Guide. Prepare the Paper After removing paper from the packaging, fan through the sheets to separate prior to loading. If using paper that has been folded or is curled, straighten it prior to loading. Failure to do so may result in a paper jam. IMPORTANT: Ensure paper is not stapled and clips are removed.
Preparation 1 Pull the cassette completely out of the machine. IMPORTANT: When pulling the cassette out of the machine, ensure it is supported and does not fall out. NOTE: Pull out one cassette at a time. 2 Push down on the Cassette Base Plate. 3 Using the Paper Width Adjusting Tab, adjust the width guides to the paper size required. NOTE: The paper sizes are marked on the cassette. 4 BASIC OPERATION GUIDE Using the Paper Length Adjusting Tab, adjust the length guide to the paper size required.
Preparation When loading A3 or 11 × 17" (Ledger) paper, move the paper length guide to the right end and push it down, as shown. NOTE: The paper sizes are marked on the cassette. 5 Load the paper in the cassette, the leading edge must be aligned against the Paper Length Guide. IMPORTANT: Always adjust the paper length and width guides before loading paper to avoid skewed paper feed and/or a paper jam. Ensure the paper is placed securely against the paper length and width guides with no gap.
Preparation 7 Push the cassette back into the machine until it stops. Loading Paper in the Multi-Bypass Tray In addition to standard and recycled paper, special paper (45 to 160 g/m²) can be loaded in the Multi-Bypass Tray. The paper sizes that can be used are: A3 to A6R, postcard, Folio, 11 × 17" (Ledger) to 5 1/2 × 8 1/2" (Statement).
Preparation If loading long paper, pull out the Multi-Bypass Tray Extension and flip it open. 2 Adjust the Insert Guides to fit the width of the paper. 3 Slide the paper along the Insert Guides and into the tray as far as it will go. Ensure the Insert Guides are flush against the edge of the paper. IMPORTANT: Straighten out postcards and other types of thick paper that may be curled prior to loading. The paper may not be fed depending on the paper quality.
Preparation Multi-Bypass Tray Size and Type Use the following instructions to set the paper size and type prior to using the Multi-Bypass Tray. Paper Size The following paper size options are available for the Multi-Bypass Tray: • Regular Paper Size - these standard paper sizes can be selected from the Bypass Paper Size menu. • Other Regular Size - use this option for additional standard paper sizes. • Input Size - use this option to enter a custom paper size if your paper size is not displayed.
Preparation Other Regular Size: The following other regular paper sizes are available: • Inch Specification — A3, B4, B5R, B5, A5R, B6R, A6R, HAGAKI, Folio, Executive, ISO B5, Envelope DL, Envelope C5, Envelope C4, Comm. #10, Comm. #9, Comm. #6-3/4, Monarch • Metric Specification — 11 × 17" (Ledger), 8 1/2 × 14" (Legal), 8 1/2 × 13" (Oficio II), 5 1/2 × 8 1/2" (Statement), Executive, ISO B5, Envelope DL, Envelope C5, Envelope C4, Comm. #10, Comm. #9, Comm.
Preparation Input Size: 1 Press [System Menu / Counter]. 2 Press S or T to select Bypass Setting and press [Enter]. 3 Press S or T to select Input Size Bypass Paper Size: and press [Enter]. * Universal Size Input Size 4 Press < or > to select the vertical Input Size: size required, 3 7/8" to 11 5/8" in 1/ 8" increments (98 to 297 mm in 1 mm increments) can be selected. System Menu / Counter: End Language Bypass Setting 3 7 8" 5 7 8" Press T to select the horizontal size.
Preparation Connection This machine can be connected to a computer through a network, parallel or USB interface. Connecting to a Network To connect the machine to a network, use a network cable (10Base-T or 100Base-TX). 2-10 1 Open the main power switch cover on the right side of the machine and press the Power Switch to Off ({), then remove the power cord from the outlet. 2 Connect the network cable to the Network Interface Connector on the right side of the machine.
Preparation Connecting to a Parallel or USB Interface To connect the machine directly to your computer, use a parallel cable or a USB cable. IMPORTANT: Always power off the machine ({) and remove the power cord from the outlet before connecting the printer cable. Ensure your computer is also switched off. 1 Open the main power switch cover on the right side of the machine and press the Power Switch to Off ({), then remove the power cord from the outlet.
Preparation Connecting to Power 1 Connect the power cord to the Power Cord Connector on the right side of the machine. 2 Connect the other end of the power cord to a power outlet. Switching Power On Open the main power switch cover on the right side of the machine and press the Power Switch to On ( | ). The machine begins to warm up. Once warm-up is complete, the green Start indicator displays.
Preparation Network Settings IP Address Setting Use the following procedure to register an IP Address to the machine. Check with your network administrator before performing this procedure. The following procedure applies when DHCP is Off and TCP/IP is On. Refer to Chapter 2, Advanced Operation Guide for details. NOTE: Any changes made to network settings become valid after you power the machine off and on again. BASIC OPERATION GUIDE 1 Press [Printer].
Preparation 7 Press S or T to select IP Address and press [Enter]. TCP/IP Setting Back DHCP IP Address 8 Use the keypad to enter the address. Enter the first segment of the IP Address in the highlighted area and press [#]. IP Address 9 0. 0. 0. 0 0. 0. 0 Enter the next segment and press IP Address [#]. 10 . Enter the remaining segments using the same procedure. Press [Enter] when the entire address has been entered.
Preparation Registering the Default Gateway Continue from the previous Step 3 to register the Default Gateway. NOTE: If you are not sure of the appropriate Default Gateway address, contact your Network Administrator. 1 Access the TCP/IP Setting screen. 2 Press S or T to select Gateway and press [Enter]. 3 Enter the Gateway address using Gateway the same procedure used for the IP Address in steps 8 - 9 of IP 0. Address Setting. TCP/IP Setting IP Address Subnet Mask Gateway 0. 0.
Preparation Setting the Date and Time Use these instructions to register the current date and time, the time difference from Greenwich Mean Time (GMT), and the summer time setting. 1 Press [System Menu / Counter]. 2 Press S or T to select Machine default and press [Enter]. 3 Use the keypad to enter the 4 digit Enter Pin Code using # key. management code.
Preparation 6 7 Press S or T to select Time. Date/Time: End Press the < key or the > key to set Time the current time. DST Press S or T to select DST (Summer time). Press < or > to set On or Off. 8 Press S or T to select Year. Press < or > to set the current year. 9 Press S or T to select Month. Press < or > to set the current month.
Preparation Setting the Language You can select the language that will be used in the message display. The following languages are available for selection: • Inch Specification — English, French (Français), Spanish (Español), and Japanese ( ) • Metric Specification — English, German (Deutsch), French (Français), Spanish (Español), and Italian (Italiano) For details refer to Chapter 3, Advanced Operation Guide. Other Settings Various default settings on the machine can be adjusted to your preference.
3 Basic Operation This chapter contains explanations on the following topics: • • • • • • • • • Basic Copying Procedure............................................. 3-2 Making Zoom Copies ................................................... 3-5 Duplex Mode ................................................................ 3-9 Split Mode .................................................................. 3-12 Sort Mode................................................................... 3-14 Interrupt Mode ......
Basic Operation Basic Copying Procedure 1 Open the main power switch cover on the right side of the machine and press the Power Switch to On ( | ). At the end of warm-up, the Start indicator lights. 2 Open the Original Cover and place the original face-down onto the Platen. Align the original flush up against the left rear corner of the Platen. NOTE: If the optional Document Processor is installed on your machine, refer to Document Processor, on page 4-3. 3 Select the paper required.
Basic Operation 4 Press [Image Quality] to select the image quality mode required. The indicator light displays for the selected mode. Image Quality mode Description Text+Photo Select for originals containing a mixture of both text and photographs. Photo Select for originals containing mostly photographs. Text Select for originals containing mostly text. NOTE: To adjust the default Copy Exposure in each of the Image Quality modes, refer to Chapter 3, Advanced Operation Guide.
Basic Operation 7 Press [Start]. Copying begins immediately once the green Start indicator is lit. 8 Finished copies are delivered to the Output Tray. NOTE: The capacity of the Output Tray is 250 sheets of standard paper (80 g/m²). The capacity varies depending on the paper used. CAUTION: If the optional Fax kit is installed and the machine is not being used for a short period of time (overnight, etc.) switch off the main power ({).
Basic Operation Making Zoom Copies It is possible to change the Zoom ratio in order to make copies of an enlarged or reduced size. The following modes are available for selecting the required Zoom ratio. Mode Description Auto Zoom Adjusts the Zoom ratio to fit the copied image onto the selected paper size. Zoom mode The Zoom ratio can be set to any 1 % increment between 25 % and 200 %, as desired. Preset Zoom mode Makes copies at one of the Preset Zoom ratios.
Basic Operation 1 Position the original and press [Auto% / 100%]. Auto % displays on the screen. 2 Press [Paper Select] to select the copy paper required. The zoom ratio displays on the screen. 3 Press [Start]. The original is copied and automatically resized to fit on the selected paper.
Basic Operation Zoom Mode With this mode, the zoom ratio can be set between 25 % and 200 % in 1 % increments. 25 % 200 % 1 Position the original and press [Zoom]. 2 Use the keypad to enter the zoom Zoom: ratio. The zoom ratio displays. 118% 121%:8.5x14 100%: 78%:8.5x14 11x17 8.5x11 Press [Enter]. 3 Press [Start]. Copies are delivered to the Output Tray.
Basic Operation Preset Zoom Mode Use to make copies using one of the Preset Zoom ratios. 1 Position the original and press [Zoom]. 2 Press S or T to select the zoom ratio required and press [Enter]. Zoom: 100% The zoom ratio displays. 11x17 8.5x11 Ready to copy. 121% 3 121%:8.5x14 100%: 78%:8.5x14 Auto Auto 1 Press [Start]. Copies are delivered to the Output Tray.
Basic Operation Duplex Mode If the optional Duplex Unit is installed, two-sided copies can be produced from one or two sided originals. Original Copy The following Duplex Modes are available: Mode Description 1 sided ¼ 2 sided Two-sided copies are produced from one-sided originals. If there is an odd number of originals, the back of the last copy page is blank.
Basic Operation Mode Description 2 sided ¼ 2 sided Two-sided output is produced from two-sided originals. Originals Copy NOTE: The paper sizes that can be used are A3 to A5R, Folio, 11 × 17" (Ledger), 8 1/2 × 14" (Legal), 8 1/2 × 11" (Letter), 11 × 8 1/2", 5 1/2 × 8 1/2" (Statement), and 8 1/2 × 13" (Oficio II). Book ¼ 2 sided Two-sided output is produced from a double-page spread original, for example a magazine or book.
Basic Operation If [1 sided ¼ 2 sided] is selected, Saddle Stitch Direction: press S or T to select the Saddle Left Side Stitch Direction required and Top Side press [Enter]. 3 Press [Start]. If using the optional Document Processor, copying completes automatically. If using the platen, a message displays when the next original is required. Position the next original and press [Start]. When all originals have been scanned, press [Enter].
Basic Operation Split Mode Use this mode to produce onesided copies from two-sided or double-page spread originals, for example a magazine or book. 1 2 2 1 1 1 2 2 Original Copy The following Split Modes are available: Mode 2 sided ¼ 1 sided Description One-sided copies are produced from two-sided originals.
Basic Operation 1 Position the original and press [Duplex/Split Page]. If copying from a double-page spread original, place the original face-down on the platen. Align the original flush up against the left rear corner of the Platen. NOTE: Use the Original Size Indicator plates located along the top and left edges of the platen to ensure the original is positioned correctly. 2 Press S or T to select the Split Duplex/Split Page: Mode required and press [Enter].
Basic Operation Sort Mode Multiple originals can be scanned into memory in a single operation and the required number of copy sets created. ! ! ! The maximum number of originals which can be scanned depends on the machine’s available memory. ! Original Copy NOTE: If the optional Document Processor is installed, Sort mode can be set as default. For details refer to Chapter 3, Advanced Operation Guide. 1 Position the original and press [Sort].
Basic Operation Interrupt Mode Interrupt Mode can be used to stop copying or printing temporarily to run a more urgent job. After the urgent job is complete, the interrupted job can be resumed. The following Interrupt Modes are available: Mode Interrupt Copy Priority Output Description • This mode can be used to interrupt a copy job which is currently scanning to make copies of a different original using different settings.
Basic Operation 3 Position the original for the interrupt job. 4 Select the functions required for the interrupt job and press [Start]. 5 When the interrupt job completes remove the original and press [Interrupt]. The settings for the interrupted job are restored. 6 Position the previous original and press [Start] to resume copying. Interrupting Printing or Fax 1 Press [Interrupt] when the machine is printing. Select Interrupt mode displays. 2 Press S or T to select the Select Interrupt Mode.
Basic Operation 3 If Priority:Printer or Priority:Fax is selected the output prints automatically. To perform a copying job, position the original, select the functions required and press [Start]. 4 When the interrupt job completes, press [Interrupt]. The interrupted job resumes.
Basic Operation Low Power Mode Energy Saver 1 Press [Energy Saver] to place the machine into an energysaving state. Only the Energy Saver indicator, Power indicator, and the Main Power indicator remain lit on the operation panel. 2 Press [Energy Saver] again to resume copying operations. The recovery time before copies can be made is 10 seconds. NOTE: In Low Power mode, if the machine receives print or fax data it will automatically engage and output the data.
Basic Operation Auto Sleep Mode Auto Sleep mode puts the machine into a state of sleep if no operation has been performed for a preset period of time. The factory default setting is 30 minutes (16 and 20 ppm models) and 45 minutes (25 ppm model). Time that can be set: • Inch Specification — 1 to 240 minutes (in 1 minute increments) • Metric Specification — 1 to 120 minutes (in 1 minute increments) NOTE: It is possible to set the amount of time before Auto Sleep mode engages.
Basic Operation Basic Printing Procedure Ensure the machine’s printer and network cables and the power cord are connected correctly. Installing the Printer Driver To use the printer function of your machine, the printer driver software must be installed in your computer. For information on how to install the printer driver software, refer to the KX Printer Drivers Operation Guide. Printing from Application Software The steps required to print a document created with an application are explained below.
Basic Operation 5 To start printing, click [OK]. NOTE: For information on how to use the printer driver software, refer to the KX Printer Driver Operation Guide.
Basic Operation 3-22 BASIC OPERATION GUIDE
4 Optional Equipment The following optional equipment is available for use with your machine • • • • • • • • • • • • BASIC OPERATION GUIDE Optional Equipment Overview...................................... 4-2 Document Processor.................................................... 4-3 Paper Feeder ............................................................... 4-7 Duplex Unit................................................................... 4-8 Finisher......................................................
Optional Equipment Optional Equipment Overview The following optional equipment is available for use with your machine.
Optional Equipment Document Processor Automatically feeds and scans multiple originals one by one. Two-sided originals are automatically turned to enable both sides to be scanned. Acceptable Originals • Use sheet originals only • Paper weight: - One-sided originals: 45 to 160 g/m² Two-sided originals: 50 to 120 g/m² • Paper sizes: A3 to A5R, Folio, 11 × 17" (Ledger) to 5 1/2 × 8 1/2" (Statement). • Maximum capacity: 50 sheets (50 to 80 g/m²) at one time. 30 sheets for Auto Selection mode.
Optional Equipment Names of Parts 1 Original Table — Place originals to be copied on this table. 2 Original Insert Guides — Align these guides to fit the width of the originals to be copied. 3 Left Cover — Open this cover if an original jam occurs. 4 Original Eject Table — Originals that have been copied are ejected and stored here. 3 2 1 2 4 7 5 6 5 Ejection Extension — Open this extension when using larger sized originals such as A3, B4, 11 × 17" (Ledger), and 8 1/2 × 14" (Legal).
Optional Equipment 2 Arrange the originals in order and place face up on the Original Table. Slide the leading edge of the originals into the Document Processor, as far as they will go. IMPORTANT: To avoid jams, ensure originals do not exceed the level indicator on the inside of the rear insert guide. 3 To ensure originals delivered to the Eject Table do not fall out, open the Ejection Extension when using larger sized originals such as A3, B4, 11 × 17" (Ledger), and 8 1/2 × 14" (Legal).
Optional Equipment Placing Originals on the Platen When copying from an original which cannot be loaded in the Document Processor (for example books, magazines, objects, etc.), lift open the Document Processor and place the original directly on to the Platen. NOTE: Ensure there are no originals left on the Document Processor before lifting it open. They may fall off when the Document Processor is opened.
Optional Equipment Paper Feeder A Paper Feeder with additional cassettes can be added below the standard cassette(s). • Cassette capacity: 300 sheets of standard paper (64 to 105 g/m²). • Paper sizes: A3, B4, A4, A4R, B5, B5R, A5R, Folio, 11 × 17" (Ledger), 8 1/2 × 14" (Legal), 11 × 8 1/2", 8 1/2 × 11" (Letter), 5 1/2 × 8 1/2" (Statement), and 8 1/ 2 × 13" (Oficio II). NOTE: Up to three cassettes can be added for the 16 ppm model, and up to two cassettes can be added for the 20 ppm and 25 ppm models.
Optional Equipment Duplex Unit Two-sided copies can be made if the duplex unit is installed. Twosided copies of sizes from A3 to A5R, Folio, 11 × 17" (Ledger) to 5 1/2 × 8 1/2" (Statement) can be made. Finisher The Finisher holds a large quantity of copies and can sort multiple copy sets by offsetting each set. It can also staple collated copy sets.
Optional Equipment Using the Finisher Sorted copies are output to the Finisher Tray offset. Adjust the Finisher Tray Extension to accommodate the size of paper. Paper sizes are marked on the Finisher Tray Extension. Open Paper Output Guide 1 or 2, depending on the paper size. When stapling large paper such as A3, B4, 11 × 17" (Ledger) and 8 1/2 × 14" (Legal), open the Process Tray Extension.
Optional Equipment Adding Staples 1 Open the Stapler Front Cover. 2 Pull out the Staple Holder. 3 Remove the empty staple cartridge from the staple holder. 4 Insert the new staple cartridge into the holder. The arrow on the staple cartridge indicates the correct insertion direction. Push the staple cartridge right into the holder and pull the paper tape from around the staple cartridge to remove it.
Optional Equipment 5 Insert the Staple Holder back into the stapler unit. The holder should click into place when inserted correctly. 6 Close the Stapler Front Cover. Clearing a Staple Jam 1 Remove the Staple Holder, refer to Adding Staples, on page 4-10. A Using Knob A on the Staple Holder face plate, raise the plate. BASIC OPERATION GUIDE 2 Remove the jammed staple from the end where the staples are fed. 3 Lower the Staple Holder face plate back to its original position.
Optional Equipment 4 Insert the Staple Holder back into the stapler unit and close the Stapler Front Cover. Job Separator This unit is used to separate paper output for easy distribution. Copies are delivered to the Output Tray and prints are delivered to the Job Separator tray. The output destinations can be specified by users. A paper indicator located on the front of the machine shows when paper is on the Job Separator tray.
Optional Equipment Key Counter The Key Counter option is used to monitor the amount of copier usage. It can track copier usage for each department, section and for the overall company. Inserting the Key Counter Insert Key Counter displays if the Key Counter option is installed and the Key Counter is not inserted. Insert the Key Counter into the key counter slot, ensuring it is secure. NOTE: When the Key Counter function is installed, copies can only be made when the Key Counter is secured in the slot.
Optional Equipment Fax Kit Installing the Fax kit on the machine enables the facsimile function. If the optional Network Scanner kit is also installed, the machine can be used as a network fax which enables data to be transmitted and received via a computer. For details, refer to the Operation Guide for the Fax kit. Network Scanner Kit If the Network Scanner kit is installed the machine can be used for network scanning, For details, refer to the Operation Guide for the Network Scanner kit.
Optional Equipment Hard Disk The Hard Disk is used for print data storage. To use all the eMPS functions, the Hard Disk must be installed. Capacity: 340 MB, 512 MB, 1 GB For details about e-MPS functions, refer to Chapter 2, Advanced Operation Guide. Expansion Memory It is possible to increase the memory in your machine. Adding additional memory will increase the number of originals that can be scanned at one time.
Optional Equipment 4-16 BASIC OPERATION GUIDE
5 Maintenance This chapter explains the following topics: • • BASIC OPERATION GUIDE Cleaning the Machine................................................... 5-2 Replacing the Toner Container and Waste Toner Box..
Maintenance Cleaning the Machine CAUTION: For safety purposes, always remove the power plug from the outlet when cleaning the machine. Cleaning your machine regularly will ensure optimum copy quality. Cleaning the Platen, Original Cover and Document Processor 1 Use a soft cloth dampened with alcohol or mild detergent to clean the platen and the Original Cover or Document Processor. IMPORTANT: Never use thinner or other organic solvents to clean the original cover or Document Processor.
Maintenance Cleaning the Separation Needles BASIC OPERATION GUIDE 1 Open the Front Cover and remove the cleaning brush. 2 Pull up the Left Cover handle and open the cover. 3 Remove any dirt or dust from the separation needles by moving the brush from left to right along the needle, as shown in the illustration. 4 Close the Left Cover.
Maintenance Cleaning the Transfer Roller This task should be carried out at least once a month. 5-4 1 Open the Front Cover and remove the cleaning brush. 2 Pull up the Left Cover handle and open the cover. 3 Whilst turning the left transfer roller gear, as shown in the illustration, move the brush from left to right along the roller to remove any dirt or dust. 4 Close the Left Cover.
Maintenance Replacing the Toner Container and Waste Toner Box If Unable to Copy. Please Add Set toner container. Toner displays, replace the Toner Please Add Toner Container and Waste Toner Box. Auto Only add toner when this message displays. 100% 10 Also, perform the appropriate cleaning operation whenever the Toner Container and Waste Toner Box are replaced. CAUTION: Do not attempt to incinerate the Toner Container. Dangerous sparks may cause burns.
Maintenance 4 Turn the Toner Container Release Lever (A) to the left and pull out the Toner Container. 5 Place the used Toner Container and the used Waste Toner Box in the plastic bags provided for disposal. 6 Hold the charger cleaner rod and gently pull it out as far as it will go, then push it back in again. A Repeat this operation two or three times. IMPORTANT: Do not use excessive force to pull out the rod or attempt to pull it out completely.
Maintenance 8 Fit the Grid Cleaner to the notch and install it into the machine. 9 Pull out the Electrical Charge Section as far as it will go, then push it in again after moving it back and forth several times. 10 Remove the Grid Cleaner and close the cap. IMPORTANT: After using the Grid Cleaner to clean the electrical charge section, wait 5 minutes before using the machine.
Maintenance 13 Install the new Waste Toner Box. 14 Close the Front Cover. NOTE: After use, always dispose of the Toner Container and Waste Toner Box in accordance with local rules and regulations.
6 Troubleshooting This chapter explains the following topics: • • • BASIC OPERATION GUIDE Problem Solving ........................................................... 6-2 Error Messages and Correction ................................... 6-5 Paper Jams ................................................................
Troubleshooting Problem Solving The table below provides general guidelines for problem solving. If a problem occurs with your machine, carry out the checkpoints and procedures indicated on the following pages. If the problem persists, contact your Service Representative or Authorized Service Center. Problem Nothing lights on the operation panel when the power switch is turned on. Checkpoint Is the power plug connected to an AC outlet? Reference page Procedure Connect the plug to an AC outlet.
Troubleshooting Problem Checkpoint The copies come out too Is the copier in Auto dark. Exposure Adjustment mode? Is the manual exposure mode set? A moire pattern appears Is the original a printed on the copies (moire is photograph? when the dots appear to be grouped together in patterns). Procedure In order to adjust the overall exposure level, perform the Auto Exposure Adjustment procedure.
Troubleshooting Problem Checkpoint Reference page Procedure Black lines appear on copies when copying from the optional document processor. Is the slit glass dirty? Wrinkling occurs on copies. Is the separation needle Clean the separation needle. dirty? page 5-3 Black or white vertical lines appear on copies. Is the electrical charge section dirty? Open the front cover and use the charger cleaner rod to clean the electrical charge section. page 5-7 White spots appear on copies.
Troubleshooting Error Messages and Correction When any of the following messages appear perform the procedures listed below. Message Procedure Close ## cover. The indicated cover is open. Close all the covers securely. Add paper in cassette. or Place paper in P cassette. Paper has run out. Add paper. Add paper in cassette. ## size (###) Print data does not match the size or type of paper in the cassette. Replace the paper.
Troubleshooting Message Reference page Procedure The Toner Container is empty. Unable to copy. Replace the Toner Container. Please Add Toner or Cannot copy. Add toner, resume copyi ng. page 5-5 Replace Waste Toner Box The Waste Toner Box is full. Replace the Waste Toner Box. page 5-5 Clean the slit glass for original fed from DP. or Clean the slit glass original fed from DP. The Slit Glass is dirty. Clean the Slit Glass as black lines may appear when the optional Document Processor is used.
Troubleshooting Message Memory is full. Procedure Copying cannot be processed as the copying memory is full, or the number of originals has reached the limit of 999 pages. • Reference page — Select [Copy Scanned Image] to output the pages that have been scanned or select [Cancel] to delete scanned data. Another copying or scanning job cannot be performed until one of these options is selected.
Troubleshooting Message Reference page Procedure Remove paper from Top The Output Tray capacity has been exceeded during printing. tray. Press GO There are 250 sheets in the Output Tray. There are 150 sheets in the Output Tray and the optional Job Separator is installed. There are 100 sheets in the Output Tray and the optional Finisher is installed. Remove the output. • Press [Printer] and press S or T to select [GO]. • Press [Enter]. Printing will resume.
Troubleshooting Message MemoryCard err Press GO Procedure An error has occurred in writing to or reading from the Memory Card. • Reference page — Press [Printer] and press S or T to select [GO] and press [Enter]. The error is cleared. Memory card error Insert The Memory Card has been removed during printer setup. again. Insert the Memory Card. — NOTE: When inserting the Memory Card, switch off the main power ({).
Troubleshooting Paper Jams If a paper jam occurs, a message Paper misfeed in displays and copying or printing cassette 1. stops. Remove paper. JAM11 A message indicating the jammed area and instructions for clearance displays. Jam location indicators also display. Leave the main power switch on ( | ) and refer to the appropriate instructions to remove the jammed paper. Jam Location Indicators Paper misfeed in cassette 1. Remove paper.
Troubleshooting WARNING: High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock. CAUTION: The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. IMPORTANT: Do not reuse jammed paper. If paper is torn during removal, be sure to remove any loose scraps of paper from inside the machine. Failure to do so could cause another paper jam later.
Troubleshooting 3 Push the cassette back in firmly. NOTE: If JAM21 displays, remove the jammed paper. For further information refer to Left Cover, on page 6-14. Cassettes 2 to 4 If a jam occurs in cassettes 2 to 4 or the optional Paper Feeder, perform the following procedure to remove the jammed paper. Paper misfeed in cassette 2. Remove paper. JAM12 Paper misfeed. Open left cover 2 and remove paper. JAM15 NOTE: For the 16 ppm model, cassettes 2 to 4 are included in the optional Paper Feeder.
Troubleshooting NOTE: If the paper tears during removal, remove any loose scraps from inside the machine. 3 Close the left cover of the cassette. 4 Pull out the cassette currently being used. 5 Remove the jammed paper. Check to see if paper is loaded correctly. If not, reload the paper. NOTE: If the paper tears during removal, remove any loose scraps from inside the machine. 6 BASIC OPERATION GUIDE Push the cassette back in firmly.
Troubleshooting Multi-Bypass Tray If a jam occurs in the Multi-Bypass Tray and JAM10 displays, perform the following procedure to remove the jammed paper. Paper misfeed in stack bypass. Remove paper. JAM10 IMPORTANT: If JAM20 or JAM40 displays, refer to Left Cover, on page 614. When removing jammed paper, do not pull it out from the Multi-Bypass Tray side. 1 Remove the paper from the MultiBypass Tray. 2 Reload the paper in the MultiBypass Tray. The error message clears.
Troubleshooting 2 Remove any jammed paper. NOTE: If the paper tears, remove any loose scraps from inside the machine. 3 If the optional Duplex Unit is installed, raise the Duplex Unit and remove any paper. NOTE: If the paper tears, remove any loose scraps from inside the machine. 4 Close the Left Cover. Paper Output Slot If a paper jam occurs in the Paper Output Slot, perform the following procedure to remove the jammed paper. Paper misfeed in Eject Section Remove paper.
Troubleshooting 1 If jammed paper shows through the Paper Output Slot, pull it out to remove it. NOTE: If the paper tears, remove any loose scraps from inside the machine. 2 Pull up the Left Cover handle and open the Left Cover. 3 Remove any jammed paper. NOTE: If the paper tears, remove any loose scraps from inside the machine. 4 6-16 Close the Left Cover.
Troubleshooting Optional Document Processor If a paper jam occurs in the Misfeed in DP. optional Document Processor, Remove original(s). perform the following procedure to remove the jammed original(s). JAM70 1 Remove all the originals remaining on the Original Table. 2 Open the Document Processor Left Cover. 3 Remove the jammed original. NOTE: If the original tears, remove any loose scraps from inside the Document Processor. Failure to do so may cause another paper jam later.
Troubleshooting 5 Turn the dial as shown in the illustration to remove the jammed original. 6 Close the Left Cover. 7 Reload all the originals and start copying again. Optional Finisher If a paper jam occurs in the Optional Finisher, perform the following procedure to remove the jammed paper. Paper misfeed in Finisher,lower Process Tray and remove paper. JAM80 IMPORTANT: The drum section is sensitive to scratches and contaminants.
Troubleshooting 3 Raise the Process Tray. 4 Remove the Finisher Tray. 5 Pull up the Left Cover handle and open the Left Cover. 6 Remove any jammed paper. NOTE: If the paper tears, remove any loose scraps from inside the machine.
Troubleshooting 7 Close the Left Cover. 8 Reattach the Finisher Tray. 9 Lower the Process Tray. The error message clears. Optional Job Separator If a paper jam occurs in the optional Job Separator, perform the following procedure to remove the jammed paper. Paper misfeed at Job Separator. Remove paper. JAM51 IMPORTANT: The drum section is sensitive to scratches and contaminants. When removing paper, be careful not to touch or scratch it with your watch, jewelry, etc.
Troubleshooting 2 Pull up the Left Cover handle and open the Left Cover. 3 Remove any jammed paper. NOTE: If the paper tears, remove any loose scraps from inside the machine. 4 BASIC OPERATION GUIDE Close the Left Cover.
Troubleshooting 6-22 BASIC OPERATION GUIDE
Appendix The Appendix contains the following specifications: • • • • • • • • • BASIC OPERATION GUIDE Machine........................................................... Appendix-2 Copier.............................................................. Appendix-4 Printer.............................................................. Appendix-5 Document Processor (Option)......................... Appendix-5 Paper Feeder (Option) .................................... Appendix-5 Duplex Unit (Option)................
Appendix Specifications NOTE: Specifications are subject to change without notice.
Appendix Dimensions (W) × (D) × (H) 16ppm model: 22 5/8 × 23 3/8 × 21 7/16" 574 × 593 × 545 mm 20/25 ppm model: 22 5/8 x 23 3/8 x 25 9/16" 574 x 593 x 650mm Weight 16 ppm model: Approx 92.4lbs/42kg 20/25 ppm model: Approx107.
Appendix Copier Copying Speed: - - Platen (1:1) Document Processor (1:1) First Copy Time Appendix-4 16 ppm model A3/11 × 17" (Ledger): 8 sheets/minute B4/8 1/2 × 14" (Legal): 8 sheets/minute A4/11 × 8 1/2": 16 sheets/minute A4R/8 1/2 × 11" (Letter): 13 sheets/minute B5: 16 sheets/minute B5R: 13 sheets/minute A5R: 10 sheets/minute A6R: 10 sheets/minute 20 ppm model A3/11 × 17" (Ledger): 10 sheets/minute B4/8 1/2 × 14" (Legal): 11 sheets/minute A4/11 × 8 1/2": 20 sheets/minute A4R/8 1/2 × 11" (Lette
Appendix Printer Printing Speed Same As Copying Speed. First Print Time 16/20 ppm model Approx. 5.5 seconds (1:1, A4/ 11 × 8 1/2") 25 ppm model Approx. 4.9 seconds (1:1, A4/ 11 × 8 1/2") Resolution 300 dpi, 600 dpi, Fast 1200 mode Applicable OS Microsoft Windows 95/98/Me Microsoft Windows NT4.x/2000/XP Apple Macintosh OS 9.x/OS X 10.x UNIX/Linux Interface Parallel interface: 1 (based on IEEE1284) Network interface: 1 USB 2.
Appendix Duplex Unit (Option) System Internal type Paper Sizes A3, B4, A4, A4R, B5, B5R, A5R, Folio, 11 × 17" (Ledger), 8 1/2 × 14" (Legal), 11 × 8 1/2", 8 1/2 × 11" (Letter), 5 1/2 × 8 1/2" (Statement), 8 1/2 × 13" (Oficio II) Acceptable Paper Weight: 64 to 90 g/m² Types: Standard Paper, Recycled Paper, and Color Paper Dimensions (W) × (D) × (H) 14 1/2 × 2 1/16 × 7 1/16" 368 × 53 × 180 mm Weight Approx. 1.4 lbs/0.
Appendix Environmental Specifications Recovery time from Low Power mode 10 seconds Transition time to Low Power mode (at time of purchase) 15 minutes Transition time to Auto Sleep mode (at time of purchase) 30 minutes (16 and 20 ppm models) 45 minutes (25 ppm model) Duplex (2-sided) Copying Option Paper Feed Recycled Paper made from 100 % recycled pulp may be used with this product. NOTE: Consult with your Dealer or Service Representative if additional specifications are required.
Appendix Appendix-8 BASIC OPERATION GUIDE
Index Numerics 2 sided copying Legal and Safety-v, 3-9 2 sided unit 4-8 A Adding staples 4-10 Additional memory 4-15 Advanced functions Legal and Safety-i Auto low power 3-18 Auto sleep mode Legal and Safety-v, 3-19 Auto zoom mode 3-5 B Basic copying 3-2 Basic printing 3-20 Border erase mode Legal and Safety-i C Cassette 2-2 Cassette 1 1-2, 6-11 Cassette 2 1-2 Cassettes 2 to 4 6-12 Caution labels Legal and Safety-viii CE Declaration Legal and Safety-xv Changing the toner container 5-5 Charger cleaner rod
Index E Empty toner container 5-5 Energy saver 3-18 Energy Star program Legal and Safety-v Environmental specifications Appendix-7 Error messages 6-5 Expansion memory 4-15 Jam location indicators 6-10 Job accounting mode Legal and Safety-ii Job separator 4-12, 6-20, Appendix-6 Job separator specifications Appendix-6 K Key counter 4-13 F L Fax kit 4-14 Finisher 4-8, 6-18, Appendix-6 Paper jams 6-18 Staple jam 4-11 Stapling 4-10 Finisher parts 4-8 Finisher specifications Appendix-6 First Copy Time Appen
Index Document processor 4-4 Finisher 4-8 Network cable 2-10 Network interface connector 1-4 Network scanner kit 4-14 Network Settings 2-13 Default gateway 2-15 IP address 2-13 Subnet mask 2-14 O Offset mode Legal and Safety-i On 2-12 Operation panel 1-2, 1-5 Optional equipment 4-1 Document processor 4-3 Duplex unit 4-8 Expansion memory 4-15 Fax kit 4-14 Finisher 4-8 Hard disk 4-15 Job separator 4-12 Key counter 4-13 memory card 4-14 Network scanner kit 4-14 Overview 4-2 Paper feeder 4-7 Options 4-2 Origi
Index Paper jams 6-10 Paper output slot 6-15 Program function Legal and Safety-ii Replacing the toner container 5-5 Replacing the waste toner box 5-5 Resolution Appendix-4, Appendix-5 Paper feeder Appendix-5 Printer Appendix-5 Split mode 3-12 Staple jam 4-11 Stapling 4-10, 4-11 Subnet mask setting 2-14 Summer time 2-17 Switching on 2-12 Symbols Legal and Safety-vi S T Safety Caution labels Legal and Safety-viii Conventions Legal and Safety-vi Disconnection power Legal and Safety- Text mode 3-3 Text+P
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