Cash Register ECR 2500 euro INSTRUCTIONS INSTRUCTIONS D'EMPLOI BEDIENUNGSANLEITUNG INSTRUCCIONES DE USO Code 533194B
Olivetti Lexikon, S.p.A.
ENGLISH The mark affixed to the product certifies that the product satisfies the basic quality requirements.
WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller .
• The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Startup is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity.
Table of Contents GETTING ACQUAINTED WITH YOUR CASH REGISTER ..................................................................... 1 Standard Accessories ..................................................... 2 Using this Manual ........................................................... 2 Unpacking and Setting Up the Cash Register ................ 3 Maintaining the Cash Register ....................................... 3 THE KEYPAD ................................................................
Percent Discount (-%) Transactions ............................. 55 Percent Plus (+%) Transactions ................................... 60 PLU Codes ................................................................... 64 Voids and Refunds ....................................................... 66 Other Transactions ....................................................... 69 TRANSACTION EXAMPLES ...................................... 36 Entering the Register Mode ..........................................
ENGLISH Getting Acquainted with Your Cash Register 1 2 The figure below shows an overall view of your cash register. 3 11 4 5 10 9 6 8 1. 2. 3. 4. 5. 6. Customer Display Operator Display Printer Compartment Lock Control Lock Keypad Cash Drawer 7. 8. 9. 10. 11.
Standard Accessories Your cash register comes with the following items: • One black plastic journal winder spindle • Two rolls of 37.5 + 0.
NOTE: Please read this section carefully before attempting to program the cash register or perform sales transactions. As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines: 1. Place the cash register on a level, stable, vibration-free and dustfree surface.
The Keypad Your cash register is equipped with a 53-key keypad by means of which you can perform all cash register functions. The figure below shows the keypad layout.
1. [R feed] (Receipt Paper Feed) - Advances the receipt paper one line feed; advances the paper continuously when held down. 2. [J feed] (Journal Record Feed) - Advances the journal paper one line feed; advances the paper continuously when held down. 3. [dept shift] (Department Shift) - Allows price entries for departments 21-40. Press this key before entering applicable department keys 21-40. 4.
22. [void] - Deletes the last item entered and is used for correcting a particular entry after it is processed and printed. Void totals are reported in the management report. Also used for cash register options programming. 23. [+%/PO] (Dual function: Percent Plus and Paid Out) - When used as the +% key, adds a percentage to an item or to the sales total. Total percent plus amounts are shown in the management report. When used as the PO key, registers any money paid out.
Date Display The cash drawer features a cash bin with slots for banknotes and slots for coins. Pressing the [#/st/ns] with the control key in the REG 1 or REG 2 position opens the drawer. If a clerk number and secret code have been set, pressing this key will open the cash drawer only after the clerk number and code have been specified. This drawer can be locked for security to prevent accidental opening when moving the cash register by using the printer compartment key.
Depending on the currency base set, displayed when the Euro key is pressed to indicate that the amount is displayed in the Euro currency or in the local currency. • Indicates when the cash register is in the training mode. These symbols clear automatically when you start the next entry or press the [clear] key. Error Conditions The Error Alarm The error alarm warns of an operator error (usually when a wrong key is pressed for a specific type of entry) or of an error made during cash register programming.
Once an entry is printed, the [clear] key cannot be used to clear an error. Press the [void] key to correct an error already registered. Voiding the Entry Just Completed Simply press the [void] key. The entry is reprinted with a "-" symbol followed by the amount and erased from the transaction. Printer Compartment The printer compartment is on the upper left-hand side of the cash register.
2. Remove the old ink cartridge by pulling the plastic tab on the front of the cartridge towards you while rotating the cartridge. 5. Slightly turn the ribbon tension knob on the cartridge clockwise (in the direction of the arrows on the cartridge) to ensure that the ribbon is properly taut. 6.
This cash register uses two rolls of standard 37.5 + 0.5 mm paper. One roll is is used for the customer receipt while the other roll is used for the journal record. The paper needs to be changed when a red line appears on the tape. Loading the Customer Receipt Roll Proceed as follows to load a customer receipt roll into the cash register: 3. With a pair of scissors, cut the end of the new paper tape to create a straight, even edge so that the paper can be properly fed through the print mechanism. 4.
6. Pass the end of the customer receipt through the opening on the compartment cover, then reposition, close and lock the compartment cover. 5. Set the journal roll in its predefined slot at the rear right-hand side of the printer compartment so that the paper feeds out from the bottom of the roll. Then insert the end of the paper into the related paper feed slot, indicated by an arrow on the metal frame, as shown in the following figure.
8. Place the journal winder back onto its support bracket (3), making sure that the small external gear on the winder meshes perfectly with the gears of the paper feed mechanism. 2 1 3 Quick Start Quick Start is a brief but complete start-up procedure that allows you to begin using your new cash register as quickly as possible. Carefully follow the steps listed below: 1. Make sure cash register is plugged into a grounded power outlet.
5. Set a machine number by entering a four digit number and then pressing [+%/PO]. For example, to set machine number 5, type [0005] and then press [+%/PO]. The newly assigned machine number is printed. 6. Set the first of up to four possible VAT rates. For example, to set a VAT1 rate of 5.5%, type [1] and then press the [tax set] key, type [5500] (three digits must be entered after the desired decimal point) and then confirm with the [amt tend/total] key. The VAT rate followed by T1 is printed. 7.
Proceed as follows to switch the cash register into the training mode: 1. Turn the PRG control key to the PRG position. 2. Type [666666] and press the [amt tend/total] key. A dot indicating the Training Mode On condition is displayed on the left-hand side of the operator and customer displays. 3. Turn the key to the REG 1 or REG 2 position to perform normal cash register operations.
Setting Cash Register Features Exiting the Program Mode All cash register features are programmed by first switching the cash register to the program (PRG) mode. Proceed as follows to exit the program mode once you have finished programming the cash register: This chapter provides simple step-by-step procedures on how to program the cash register. An example is provided after each procedure.
Deactivating the Clerk System Clerk codes are a special security feature to control access to the register. You can program up to 26 individual clerk numbers linked to secret entry codes of three digits each. By enabling the Clerk System Active option as indicated in the Programming System Options section, the register assigns the default security [000] to all clerks.
Proceed as follows to define a clerk name using the Character Code Table: 1. Turn the PRG key to the PRG position. 2. Type the number of the Clerk whose name is to be defined. 3. Press the [return] key. The letter "P" appears on the left-hand side of the operator and customer displays while the message "CLERK NAME" is displayed on the operator display. 4.
Proceed as follows to set the current date: 1. Turn the PRG key to the PRG position. 2. Type the [numeric keys] representing the current date. Remember to use the DDMMYY format. Single digit numbers for months and days must be preceded by a zero (0). 3. Press the [#/st/ns] key to store the date. The date entered is printed. 4. Press the [clear] key to program another feature or exit the program mode by turning the PRG key to the OFF position. Example: Set a date of June 23, 2000.
3. Using the cash register's aphanumeric keypad or the Character Code Table in the Appendix, type the character code string for the letters to be entered on this particular line selected. Remember that up to 18 characters can be entered. If you wish to center a writing, you will need to calculate the empty character spaces before and after your string and type the appropriate blank space code (00) in the corresponding places.
Type/Press: [0300] + [0] + [+%/PO] + [clear] Fraction Rounding Fraction rounding is used to round figures with decimals up or down to the nearest whole numbers and is used for percent tax, percent discount and percent add-on calculations. The machine is preset with rounding code "50" where a fraction under one half pence is rounded down one pence, a fraction above one half pence is rounded up one pence.
3. Press the [-%/RA] key to set the new format. The setting made is automatically printed along with the caption "R-A-". 6. Press the [clear] key to program another feature, otherwise exit the program mode by turning the PRG key to the OFF position. 4. Press the [clear] key to program another feature, otherwise exit the program mode by turning the PRG to the OFF position. Example: Set a VAT 1 rate of 5.5%, VAT 2 rate of 7%, VAT 3 rate of 15% and a VAT 4 rate of 20%.
4. Press the [-] key. A minus sign appears on the displays and the caption "COUPON" is printed on the receipt along with the programmed tax status. The 5-digit department status can be programmed using the following options: 1. Turn the PRG key to the PRG position. 2. Type the HDLO code [0-6]. 5. Press the [clear] key to program another feature, otherwise exit the program mode by turning the PRG key to the OFF position. Dept. Def.
Linking an HDLO, Tax Status, Single/Multiple Item Cash Sale, Item Price and Description to a Department 1. Turn the PRG key to the PRG position. 2. Type the [department definition], [single/multiple item cash sale], [HDLO] and [tax status] options by referring to the previous table. 3. Press the [st/w/tax/2nd] key to confirm your entry. The message "DEPT PRICE" appears on the operator display and the codes of the options programmed will be printed along with the caption "SUBTTL". 4.
Type/Press: [qty/date] + [269] + [department 3/23] + [43 55 46 46 45 45] + [check/valid] + [320] + [plu] + [500] + [dept shift] + [dept 13/33] + [dept 2/22 dept 15/35 dept 15/35 dept 11/31 dept 19/39] + [check/valid] + [qty/date] 3. Type the [decimal point position] of the converted amount (0-3 digits after the decimal point). 4. Type the [exchange rate] using up to six digits without specifying any decimal point. 5. Press the [euro] key to store the exchange rate.
Personalizing EURO and Local Captions By default the cash register prints one of two programmable convert captions to indicate a converted sales transaction total on the receipt and journal report; if the cash register is programmed with a Local base currency, the convert caption printed is "EURO" while if it is programmed with a Euro base currency, the convert caption printed is "LOCAL".
Personalizing the Media-In-Drawer Caption With reference to the Programming System Options section in this manual, you can set Machine Condition 16 so that the cash register reserves department 19 or 20, or both, for the registration of credits deriving from sales transactions. By means of this function, you can assign Credit 1 to the transactions paid with one type of credit card and Credit 2 to those paid with another.
Programming System Options Your cash register's system options programming feature includes 35 options for the operation of the cash register, receipt printing and management report printing. Each of the functions described in this section is already set upon delivery of the cash register to meet the most frequent requirements. The cash register's factory default settings, which you can reprogram at any time, are indicated in bold print in the table below.
Settings Machine Condition Settings ENGLISH Machine Condition 20 0 = Not mandatory to input clerk number at each transaction 1 = Clerk number must be entered at each transaction 32 0= 1= Receipt copies will be issued Receipt copies will not be issued 21 Reserved 33 0= 22 Reserved 1= 23 0 = Addition and subtraction +% result to the department 1 = No addition nor subtraction +% result to the department 2= Validation printing in format 1 (refer to section Validation Operations) Validation pr
Changing the Cash Register's Standard Settings Proceed as follows if you wish to change any of the standard machine settings indicated in the previous table: 1. Turn the PRG key to the PRG position. 2. Type the [number] of the machine condition (1-35 as indicated in the table) that you wish to alter. Machine conditions 17, 21 and 22 are reserved and cannot be changed.
Date Machine number Allocated department PLU number Item identifier ENGLISH Shown below is an example PLU dump report. Item price and associated VAT Transaction subtotal Transaction rounded off total in Local currency Allocated department without identifier Dump Reports Printing an All PLU Dump Report If a large number of PLUs are created (bear in mind that up to 999 PLUs can be programmed), a separate receipt can be printed indicating all the PLUs programmed.
Printing a PLU Range Dump Report Proceed as follows to print a PLU range dump report: 1. Turn the PRG key to the PRG position. 2. Define a [start plu number] from 001 to 999. 3. Define an [end plu number] from 001 to 999. 4. Press the [plu] key. 5. Turn the PRG key to the OFF position to exit the program mode. NOTE: You can interrupt the PLU range dump report printing at any time by pressing the [J feed] key. Example: Print a PLU range dump report from PLU number 002 to PLU number 020.
Personalized line on receipt header Date Name assigned to DEPT 1 Name assigned to DEPT 2 Machine number Price linked to DEPT 1 with VAT rate Price linked to DEPT 2 with VAT rate Department 2 status Department programmed for negative sales transactions Manager Passwords ENGLISH Shown below is an example printout of how your cash register can be programmed. You can define two individual manager passwords to prevent unauthorized access to the machine's programming mode (PRG), Z mode and X mode.
NOTE: If you define a manager password of 0000, the password security protection feature will not work. Z1/Z2 Counter If a manager password was defined to protect unauthorized access to the PRG, Z and X machine modes, proceed as follows to enter the specific passwords so that you can work normally in these modes: The Z1/Z2 comprehensive financial reports allow you to keep track of transaction totals for whatever period of time you require, such as daily, monthly, quarterly, etc.
The Grand Total value is held in the cash register’s memory and is updated each time a sales transaction is performed. This value can be changed to best suit your business needs. Proceed as follows to change the Grand Total data stored in memory: 1. Turn the PRG key to the PRG position. 2. Type [777777] and press the [amt tend/total] key. The message “GT PRESET” is displayed. 3. Type the new max. 12-digit Grand Total value and then press the [non tax] key. The digits entered will not printed.
Clearing the Management and Financial Report Data Memory Area Transaction Examples Proceed as follows to clear the cash register’s memory area containing all the data that is used in the management and financial reports, such as individual department sales, gross and net sales, tax collected, media sales, drawer totals and more. This memory initialization procedure also resets the Z1 and Z2 counters and the non-resettable Grand Total amount.
Reprinting a Sales Receipt Detailed instructions on how to clear all kinds of errors which may occur during cash register operations are explained in the section Error Conditions at the beginning of this manual. By default your cash register is programmed to allow you to reprint an exact copy of the sales receipt at the end of the current transaction performed in either the REG 1 and REG 2 modes.
Validation Operations The following validation print formats can be selected: In addition to the number of valuable functions that are offered by your cash register, this model also allows you to validate the tender of a sales transaction on the specific slip that you enter into the validation slot on the printer compartment cover. 1.
Registering a Single Item Sale with Change Tender Up to seven digits can be used for the amount of the entry. Registering a Multiple Item Sale with Exact Cash Tender in Local Currency Example: Register a £2.50 item to Department 1, a £.50 item to Department 5 and a £1.65 item to Department 8, with an exact tender of £4.65. Example: Register a £1.00 item in Department 1 (programmed at a 5.5% fixed VAT rate). Compute change for a £5.00 tender. Proceed as follows: 1.
Registering a Multiple Item Sale with Exact Cash Tender in Euro Registering a Sale of Multiple Items at Same Cost Example: Register a £10.00 item to Department 1, a £20.00 item to Department 2, with an exact tender of 48.39e. Example: Multiply two items costing £1.50 and register the sale to Department 1. Compute change for £5.00. Up to three digits can be used for the quantity multiplied. Proceed as follows: Proceed as follows: 1. Type [1000] and press the [department 1/21] key. 2.
ENGLISH Registering a Multiple Department Sale with Payment and Change Tender Example: Register a £69.99 item to Department 1, a £5.99 item to Department 4 and a £3.50 item to Department 7. Compute change for £100.00. Proceed as follows: 1. Type [6999] and press the [department 1/21] key. 2. Type [599] and press the [department 4/24] key. 3. Type [350] and press the [department 7/27] key. 4. Press the [st/w/tax/2nd] key to display the current balance due. 5.
Registering a Multiple Department Sale with Payment in Euro and Change Tender in Local Currency Example: Register a £69.99 item to Department 1, a £5.99 item to Department 4 and a £3.50 item to Department 7. Compute change for 150.00e. Proceed as follows: 1. Type [6999] and press the [department 1/21] key. 2. Type [599] and press the [department 4/24] key. 3. Type [350] and press the [department 7/27] key. 4. Press the [st/w/tax/2nd] key to display the current balance due in Local currency. 5.
Split Cash/Charge Tendering in Local Currency Charge transactions are counted and registered to the charge total in the financial report. Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge in Local currency. Example: Register a £2.50 item to Department 1 and a £3.00 item to Department 2 as a charge transaction. Use the [#/st/ns] key to print the sub total on the sales receipt. Proceed as follows: Proceed as follows: 1.
Split Cash/Charge Tendering in Euro Example: Register a £8.00 item and a £12.00 item to Department 3. Split the amount tendered between 10.00e cash and 22.26e charge. Proceed as follows: 1. Type [800] and press the [department 3/23] key. 2. Type [1200] and press the [department 3/23] key. 3. Press the [st/w/tax/2nd] key to display the current balance due in Local currency. 4. Press the [euro] key to display the current balance due in Euro. 5.
Check Tender with Change in Local Currency Example: Register a £70.00 item paid by check to Department 24. Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 24. Compute the change in Local currency for a £30.00 check tender. Proceed as follows: 1. Type [7000] and press the [dept shift] and [department 4/24] keys. 2. Press the [check/valid] key and the transaction ends successfully. Proceed as follows: 1.
Check Tender in Euro with Change in Local Currency Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 24. Compute the change in Local currency for a 40.00e check tender. Proceed as follows: 1. Type [1950] and press the [department 4/24] key. 2. Type [250] and press the [department 5/25] key. 3. Type [500] and press the [dept shift] and [department 4/24] keys. Transaction subtotal 4.
ENGLISH Split Check/Cash Tender in Local Currency Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between £60.00 check and £4.00 cash. Proceed as follows: 1. Type [2400] and press the [department 1/21] key. 2. Type [3600] and press the [department 3/23] key. 3. Type [400] and press the [department 4/24] key. 4. Press the [st/w/tax/2nd] key to display the current balance due. 5.
Split Check Tender in Local Currency/Cash Tender in Euro Example: Register a £18.00 item to Department 2, a £24.00 item to Department 3 and a £2.50 item to Department 4. Split the tender between a £20.00 check and 39.52e cash. Proceed as follows: 1. Type [1800] and press the [department 2/22] key. 2. Type [2400] and press the [department 3/23] key. 3. Type [250] and press the [department 4/24] key. VAT totals 4. Press the [st/w/tax/2nd] key to display the subtotal in local currency. 5.
ENGLISH Registering a Single Item Sale with Change Tender Up to seven digits can be used for the amount of the entry. Example: Register a 5.00e item in Department 3 (programmed at a 15% fixed VAT rate). Compute change for a 10.00e tender. Proceed as follows: 1. Type [500] and press the [department 3/23] key. 2. Type the amount tendered [1000] and press the [amt tend/total] key. The transaction is ended and the change due to the customer is displayed.
Registering a Multiple Item Sale with Exact Cash Tender Example: Register a 5.50e item to Department 1, a 1.00e item to Department 5 and a 2.00e item to Department 8, print the subtotal and accept an exact tender of 8.50e. Proceed as follows: 1. Type [550] and press the [department 1/21] key. 2. Type [100] and press the [department 5/25] key. 3. Type [200] and press the [department 8/28] key. 4. Press the [#/st/ns] key to display and print the current balance due. 5.
ENGLISH Registering a Multiple Department Sale with Payment in Local Currency and Change Tender in Euro Example: Register a 70.00e item to Department 1 (programmed at a 5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20% VAT rate) and a 4.00e item to Department 7 (programmed without VAT). Compute change for a £100.00 tender. Proceed as follows: 1. Type [7000] and press the [department 1/21] key. 2. Type [600] and press the [department 4/24] key. 3.
Check Tender in Local Currency with Change in Euro Example: Register a 19.50e item to Department 4, a 2.50e item to Department 5 and a 5.00e item to Department 24. Compute the change in Local currency for a £20.00 check tender. Proceed as follows: 1. Type [1950] and press the [department 4/24] key. 2. Type [250] and press the [department 5/25] key. 3. Type [500] and press the [dept shift] and [department 4/24] keys. 4. Press the [#/st/ns] key to print the current balance due in Euro. 5.
ENGLISH Split Tender with Cash in Local Currency/Check in Euro with Change Example: Register a 10.00e item to Department 1 and a 25.00e item to Department 2. Display the subtotal, accept a split tender consisting of £15.00 cash in Local currency and a 40.00e check in Euro, then tender change in Euro. Proceed as follows: 1. Type [1000] and press the [department 1/21] key. 2. Type [2500] and press the [department 2/22] key. 3 Press the [st/w/tax/2nd] key to display the amount due in Euro. 4.
Minus (-) Key Transactions Registering a Multiple (-) Reduction Registering a (-) Reduction (Coupon) Example: Register a £.12 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Department 21, a £.10 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 22. Compute change for a £30.00 tender. Up to seven digits can be used for the amount of the transaction. Example: Register a £.
Discounting the Total Sale You can call up a programmed discount rate during the transaction by pressing the [-%/RA] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%/RA] key. Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Item price entry Manual reduction entry Example: Register a programmed 10% discount to an entire sales transaction. Compute the change tender.
Discounting the Total Sale by Using a Random Discount Rate Example: Register a 20% discount to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [259] and press the [department 1/21] key. 2. Type [125] and press the [department 2/22] key. 3. Press the [#/st/ns] key to print the subtotal. 4. Type the discount rate to apply [20] and press the [-%/RA] key. The amount discounted is displayed.
Up to four digits can be used for the discount percentage (0-99.99). You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount on a £3.00 item to Department 5, and a £2.50 item to Department 4. Compute the change tender. Transaction subtotal Manual discount entry Discount Transaction total in local currency and in Euro Proceed as follows: 1. Type [300] and press the [department 5/25] key. 2. Press the [-%/RA] key to apply the programmed discount.
Discounting Individual Items using Programmed and Random Discount Rates Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 25 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: 1. Type [250] and press the [department 1/21] key. 2. Type [350] and press the [dept shift] key followed by the [department 5/25] key. 3. Press the [-%/RA] key to apply the programmed discount.
Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount to a £.99 cash transaction to Department 7. Proceed as follows: 1. Type [99] and press the [department 7/27] key. 2. Press the [-%/RA] key to apply the programmed discount. The amount discounted is displayed. Programmed discount rate Random discount rate 3. Press the [st/w/tax/2nd] key to display the current balance due. 4.
Percent Plus (+%) Transactions Applying the Programmed Percent Plus Rate to a Total Sale You can call up a programmed percent plus rate during the transaction by pressing the [+%/PO] key. If a percent plus rate is not programmed, type in the discount rate before pressing the [+%/PO] key. Up to four digits can be used for the percent plus rate (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a programmed 3% percent plus rate to an entire sales transaction.
ENGLISH Applying a Random Percent Plus Rate to a Total Sale Example: Register a 20% percent plus rate to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [259] and press the [department 1/21] key. 2. Type [125] and press the [department 2/22] key. 3. Press the [#/st/ns] key to print the current balance due. 4. Type the percent plus rate to apply [20] and press the [+%/PO] key. The amount added on is displayed. 5. Press the [st/w/tax/2nd] key to display the new balance due. 6.
Adding a Percent Plus Rate to Individual Items Using the Programmed Rate Up to four digits can be used for the percent plus rate (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a programmed 3% percent plus rate on a £3.00 item to Department 5, and a £2.50 item to Department 4. Compute the change tender. Proceed as follows: 1. Type [300] and press the [department 5/25] key. 2. Press the [+%/PO] key to apply the programmed percent plus rate.
ENGLISH Applying Programmed and Random Percent Plus Rates to Individual Items Example: Register a £2.50 item to Department 1, apply the programmed percent plus rate to a £3.50 item to Department 25, and apply a random precent plus rate of 5% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: 1. Type [250] and press the [department 1/21] key. 2. Type [350] and press the [dept shift] key followed by the [department 5/25] key. 3.
Adding the Programmed Percent Plus Rate (+%) to One Item Up to four digits can be used for the percent plus rate (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a programmed 3% add-on to a £.99 cash transaction to Department 7. Proceed as follows: 1. Type [99] and press the [department 7/27] key. 2. Press the [+%/PO] key to apply the programmed percent plus rate. The amount added on is displayed.
Example: Overwrite the preset PLU 1 with £2.00. Compute change for a £5.00 tender. Proceed as follows: 1. Type the new price [200] and press the [plu price] key. The message PRICE is displayed on the operator display. 2. Type [1] followed by the [plu] key to define the PLU to be overwritten. Preset PLU price Programmed PLU identifier Multiple sale with same preset PLU 3. Press the [st/w/tax/2nd] key to display the current balance due. 4. Type the cash tendered [500] and press the [amt tend/total] key.
Voids and Refunds Voiding the Previous Entry in the Middle of a Sale Example: Void a £2.50 entry erroneously made to Department 2. Then register a £3.00 item to this same Department. End the transaction with an exact change tender. Proceed as follows: 1. Type [250] and press the [department 2/22] key. 2. Press the [void] key to void the entry made in the previous step. The amount voided is displayed and printed. 3. Type [300] and press the [department 2/22] key. Incorrect item price void 4.
ENGLISH Voiding a Previous Entry at the End of a Sale Example: Register a £1.50 item to Department 1, a £2.59 item to Department 4, a £5.99 item to Department 3. Then void the £1.50 item erroneously made to Department 1 and replace it with a £1.00 entry to the same Department. Compute change for a cash tender. Proceed as follows: 1. Type [150] and press the [department 1/21] key. 2. Type [259] and press the [department 4/24] key. 3. Type [599] and press the [department 3/23] key. 4.
Refunding a Single Item Refunding Multiple Items Example: Refund a £1.00 item in Department 1. Example: Refund a £4.99 item to Department 4 and three £2.00 items to Department 8. Proceed as follows: 1. Press the [return] key. The message REFUND is displayed on the operator display. 2. Type the amount to be refunded [100] and press the [department 1/21] key. The amount refunded is displayed. 3. Press the [amt tend/total] key to successfully end the transaction. Proceed as follows: 1.
ENGLISH Other Transactions Registering Money Received on Account Example: Register £10.00 received on account. Proceed as follows: 1. Type [1000] and then press the [-%/RA] key. The cash drawer will automatically open to indicate the end of the transaction.
Paying Money Out Overwriting a Preset VAT Rate on a Department Sale Example: Pay out £2.50. The [non tax] key overwrites a preset VAT rate linked to a department. Example: Register a £1.15 item to Department 1, with a preset 5.5% VAT rate, then register a non-taxable £2.50 item to the same Department. Compute the change for a £5.00 cash tender. Proceed as follows: 1. Type [115] and press the [department 1/21] key. 2. Press the [non tax] key. 3. Type [250] and press the [department 1/21] key. 4.
ENGLISH Overwriting the VAT Calculation at the End of a Sale The [non tax] key can also be used to overwrite the final VAT calculation at the end of a sale. Example: Register a £2.00 item to Department 1 with a preset 5.5% VAT rate, then register a £2.50 item to Department 2 with a preset 7% VAT rate. Over-ride the VAT calculation and compute the change for a £5.00 cash tender. Proceed as follows: 1. Type [200] and press the [department 1/21] key. 2. Type [250] and press the [department 2/22] key.
Credit Tenders With reference to the Programming System Options section in this manual, you can set Machine Condition 16 so that the cash register reserves departments 19, 20, or both, for the registration of credits deriving from a sales transaction. In this way you can sort the sales that have been paid with two different credit cards.
Registering a No Sale Up to 7 digits can be used for the identification number. This entry can be made prior to any operation. The identification number is not added to the management report or totals. This operation opens the cash drawer and prints a no sale receipt. The activity is registered to the activity counter in the financial report. Example: Assign the identification number 3456 to a £1.00 sale to Department 4. Enter an exact cash tender sale. Proceed as follows: 1. Press the [#/st/ns] key.
Validating a Document This operation is used to print a transaction summary (validation) on a form or slip, such as a credit card slip, a check or other, at the end of a sales transaction. It is typically used to validate checks, gift certificates, paid out slips, and guest checks. By default, the machine’s validation printing format provides the date and time at which the transaction was performed, the related receipt number, the form of payment and the related amount(s) tendered.
A Z2 Report is also called a period-to-date financial report which also clears the transaction totals from memory once issued. Transaction data is maintained in the memory of the cash register as long as the cash register was plugged to the electrical outlet for at least 48 hours. See the section Memory Back-up Battery System. This data can be printed as a report for management review. The Management Report can be printed with the Control Lock in either the X or Z position.
Time Report The time report provides the net total sales performed by the cash register on an hourly basis. Proceed as follows to print the time report: 1. Turn the control key to the X or Z position (remember that a Z time report printout will reset the totals to zero). X report identifier 2. Type the manager password if it has been defined. 3. Type [11] and press the [amt tend/total] key.
ENGLISH Clerk Report The Clerk Report lists the number of transactions and sales totals for each Clerk. At the end of the receipt you are given the sales total of all clerks. Proceed as follows to print a Clerk Report: 1. Turn the control key to the X or Z position (remember that a Z Clerk Report resets all totals). Clerk name or identification 2. Type the manager password if it has been defined. X report identifier 3. Press the [clerk] key.
All PLU Report The All PLU Report lists all transaction information pertaining to the use of the PLU codes by all the Clerks on a particular cash register. This report provides the number of times a particular PLU is used and the totals for that number. Proceed as follows to print a PLU Report. 1. Turn the control key to the X or Z position (remember that a Z PLU Report resets all PLU totals to zero). 2. Type the manager password if it has been defined. 3. Press the [plu] key.
Department Range Report The PLU Range Report lists the transaction information pertaining to a defined range of PLUs. It provides the same information as an All PLU Report, the only difference being that you can define the start PLU and end PLU numbers. The Department Range Report lists the transaction information pertaining to a defined range of departments. It provides the total sales transactions performed by the departments within the defined range.
Z1 and X1 Financial Report The Z1 and X1 financial report gives the totals of all the transactions performed by the cash register. The only difference between a Z1 and X1 report is that the Z1 report resets all totals to zero, and therefore can be used as an end-of-day report. Proceed as follows to print a Z1 or X1 financial report: 1. Turn the control key to the Z or X position (bearing in mind that a Z printout resets all totals to zero). Date Z1 report ident.
Total programmed percent plus Net sales total in base currency Tender rounding total Refund counter Conversion currency net sales total Refund total Void counter Z2 and X2 Financial Report A Z2 or X2 period-to-date financial report provides the transaction totals for all 40 departments available, along with the relative VAT totals. Both reports are the same, the only difference being that a Z2 report resets all totals to zero.
Total programmed discount Total programmed percent plus Net sales total in base currency Date Z2 report ident.
In case the paper runs out or a paper jam occurs during the printing of a Z report, you can print the entire report again from the beginning by following this procedure: 1. Turn the control key to the Z position. 2. Type the manager password if it has been defined. 3. Press [#/st/ns] followed by the [amt tend/total] key.
Appendix Character Code Table The Character Code Table shown on the next page indicates all the codes representing the characters which your cash register is capable of printing. You need to use this table when programming Clerk, item, department names, currency descriptors or the header on the customer receipt or the different captions that can be personalized. Each character code consists of two numbers.
# 1 2 DESCRIPTOR DIGITS COUPON _____ 10 DISCOUNT _____ 10 # NOTE Sales Receipt Sales Receipt 27 DESCRIPTOR DIGITS NOTE VOID/CORR _ 10 Program Print 28 SUBTTL _____ 10 Program Print 29 PLU_NO.
# DESCRIPTOR DIGITS NOTE 55 T2 2 Financial Report / TAX Symbol 56 T3 2 Financial Report / TAX Symbol 57 T4 2 Financial Report / TAX Symbol 58 TX 2 Financial Report / TAX Symbol 59 TOTAL 10 PLU Report 60 PLU _____ 10 PLU Report 61 TOTAL 10 Clerk Report 62 CLERK ______ 10 Clerk Report 63 C - I - D ___ 10 Cash in drawer Report 64 NET ______ 10 Monthy Report 65 GROSS 10 Monthy Report 66 T 1 ________ 10 Monthy Report 67 T 2 _________ 10 Monthy Report 68 T
29 SPANISH FRENCH PLU_NO______ GERMAN PLU-NO______ # PLU-NR______ SPANISH FRENCH GERMAN 57 T4 T4 S4 30 T1 T1 S1 58 TX TX TX 31 T2 T2 S2 59 TOTAL TL-PLU_____ GESAMT_____ 32 T3 T3 S3 60 P L U___ P L U_____ P L U_____ 61 TOTAL TL-VENDEUR GESAMT_____ 34 TL-CUPON__ TL-COUPON _ MINUS_______ 62 DEPENDIEN_ VENDEUR_ KASSIERER ____ 35 DESCUENTO_ TL-REMISE_ RABATT______ 63 METAL_CAJA NET-TIROIR G-I-S N E T O_____ TL-NET_ NET TO 33 T4 T4 S4 36 TL-INCREM
Totalizers and Counters Table Cash Register Specifications and Safety The table below indicates the Z1/X1 and Z2/X2 totalizers and counters for the different cash register features. Technical Characteristics Z1/ X1 Department 1-40 Listed below are the technical characteristics of this cash register model.
ENGLISH Safety Precautions • The power socket for this cash register must be located near the unit and easily accessible. • Plug the cash register to a power socket where no other electrical device is connected. • Do not use this cash register outdoors in the rain or near any liquid. • Keep the cash register uncovered when turned on to allow the proper cooling of the electronic components.
