Cash Register ECR 5900 USER'S GUIDE
PUBLICATION ISSUED BY: Olivetti S.p.A. www.olivetti.
FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER 1 10 1 2 3 2 9 4 5 6 7 8 9 3 4 8 5 7 6 10 11 12 13 14 15 27 26 25 24 23 22 21 20 19 18 17 16
SAFETY INFORMATION INFORMATIONS DE SECURITE SICHERHEITSVORSCHRIFTEN INFORMACIÓN DE SEGURIDAD VEILIGHEIDSINFORMATIE INFORMAÇÃO SOBRE SEGURANÇA SIKKERHEDSFORANSTALTNINGER SÄKERHETSINFORMATION 1. Connect the power cord to an electrical outlet that is near the product and easily accessible. 2. Install your cash register on a flat and stable surface, at a location where no one can step on or trip over the power cord. 3. Do not use your cash register near water, or with wet hands. 4.
HOW DO I PROCEED? COMMENT JE DOIT PROCEDER? VORGEHENSWEISE ¿QUÉ DEBO HACER A CONTINUACIÓN? HOE GA IK TE WERK? O QUE DEVO FAZER? FREMGANGSMÅDE? HUR GÅR JAG VIDARE? START START START START UP UP UP UP - START START START START UP UP UP UP 1. Plug the cash register into a electrical outlet and insert the batteries. 2. Load the paper. 3. Proceed with Quick Start Programming. 4. Perform basic sales transactions. 5. Get to know your cash register in depth. 1. 2. 3. 4. 5.
INSERTING MEMORY BACKUP BATTERIES INSÉRER LES BATTERIES TAMPONS DE LA MÉMOIRE BATTERIEN ZUR SPEICHERSICHERUNG EINSETZEN INSERCIÓN DE LAS BATERÍAS DE RESPALDO DE LA MEMORIA INSTALLEREN VAN DE BATTERIJEN VOOR NOODVOEDING INSERIR AS PILHAS DE BACKUP DA MEMÓRIA INDSÆT HUKOMMELSE BACKUP BATTERIER SÄTTA I BACK-UP BATTERIERNA
LOADING THERMAL PAPER INSTALLATION DU PAPIER THERMIQUE EINLEGEN VON THERMOPAPIER CARGA DEL PAPEL TÉRMICO THERMISCH PAPIER PLAATSEN COLOCAR PAPEL TÉRMICO ISÆTNING AF TERMOPAPIR LADDA VÄRMEKÄNSLIGT PAPPER
DAILY JOB OPERATIONS OPÉRATIONS QUOTIDIENNES TÄGLICHE ARBEITEN OPERACIONES COTIDIANAS DURANTE EL TRABAJO DAGELIJKSE TAKEN OPERAÇÕES DIÁRIAS DAGLIGE ARBEJDSOPERATIONER DAGLIGA ARBETSMOMENT Morning startup Démarre du matin Einschalten zu Geschäftsbeginn Puesta en marcha al inicio de la jornada Morgens opstarten Arranque da manhã Morgens opstart Sales transactions Transactions de ventes Verkaufsvorgänge Transacciones de venta Verkooptransacties Transacções de vendas Salgstransaktioner Igångsättning på morgon
Contents 1 1 1 2 3 3 3 3 3 3 4 4 5 5 7 7 7 8 8 8 9 9 9 11 • • • • • • • • • • • • • • • 11 11 11 12 12 13 14 14 14 15 15 17 18 18 19 19 20 20 20 20 20 20 20 21 • • • • • • • 99 departments that can be grouped into up to 10 merchandise categories; Up to 1500 Price Look-Up (PLU) settings with the possibility of linking PLUs to departments; 15 clerk numbers to monitor the sales of individual employees, and possibility of activating a Clerk Security System consisting of a three-digit security code; Electr
Keypad Functions With reference to figure 5: 1. 16. - Totals exact cash transactions, computes change and totals transactions that are split tendered with check or credit card and cash together. Used to exit a programming session. - Advances the receipt or journal paper one line feed; advances the paper continuously when held down. 17. 2. - Toggles the cash register between printing and pressed after , registers to Departments 17 through - If the cash register is set accordingly, prints one 32.
Special Symbol Indicators - Opens the cash drawer without registering any amount or when changing cash for a non-sales transaction. With the cash register in the programming mode, used to select the different captions that can be programmed. 27. Special symbols appear at the far left-hand side of the displays during cash register operation: C (Change) Indicates that the displayed amount is the change due to the customer.
Cash Register Reset Operations Electronic Journal If the cash register does not function, for example while programming and the error signal cannot be stopped by The cash register is equipped with an electronic journal memory that by default can contain up to 6,400 lines of transaction data. The electronic journal is not active when you receive the cash register, but you can activate it at any time as follows: pressing , reset the cash register.
Clearing Electronic Journal Memory Without Printing the Contents The electronic journal memory contents are cleared and not printed: 1. Control lock key position: Z. . 1. Control lock key position: PRG. 2. Type the current time in the HH:MM, 24-hour format. 3. Press . Example: Set the time at 3:30 PM. Quick Start ENGLISH 2. Press 3. Set the Time Type/Press: Hour Minutes This section allows you to program basic cash register features so that you can start to work right away with your new product.
The 7-digit department status can be programmed using the following options: Positive/Negative Sales 0 = Positive department 1 = Negative department Multiple/Single Item Sales 0 = Multiple item sales 1 = Single item sales HDLO 0 = No HDLO 1 = 0.01 - 0.09 2 = 0.01 - 0.99 3 = 0.01 - 9.99 4 = 0.01 - 99.99 5 = 0.01 - 999.99 6 = 0.01 - 9999.99 Tax Status 00 = Non taxable 01 = Taxable with VAT 1 02 = Taxable with VAT 2 03 = Taxable with VAT 3 04 = Taxable with VAT 4 6.
Cash Register Programming and Features • If the same key has to be used for successive letters of a caption, press • Any incorrect character can be canceled by pressing which provides the typical backspace function of the PC environment. Before beginning to program the cash register or to perform sales transactions, insert the batteries to save this information if a power failure occurs or if you unplug the cash register from the power outlet.
Receipt Header and Footer By default your cash register prints a header on all customer receipts. It can also print a personalized footer, if you program system option 23 accordingly. See section "System Options" for details. The default receipt header consists of up to 5 lines of 24 characters each or 10 lines if you consider the footer as part of the header.
Department Names You can assign a name of up to 12 characters long to each of the 99 departments available. The department names that you define will be printed on the customer receipts, journal reports and on all management reports. Example: Name department group 1 "GROCERIES" by using the CAPS character table. Type/Press: Switch to Department group name definition mode 2. Press ENGLISH 1. Control lock key position: PRG.
Credit Card Identifiers 4. Enter the letters or characters of the string you wish to You can assign a name of up to 12 characters long to each of the 2 credit cards that can be used for payment. The credit card names that you define will be printed on the customer receipts, journal reports and on all management reports. define and then press . You are now prompted to personalize the next string. 5. Repeat steps 3 and 4 for all desired caption strings. 1. Control lock key position: PRG. 6. Press 2.
Setting the Rounding Option With reference to the section "System Options", by setting Machine Condition 20 to the related value (1, 2, 3 or 4), you can program the machine to round off the subtotal or tender values of the related currency. Example: Program the first exchange rate as: 1 GBP = 1.471 EURO. Type/Press: Dec. point position of exchange rate Decimal Point Position Dec. point position of converted amount 1. Control lock key position: PRG. 2.
Receipt with Overall Sales Total With VAT (TXBL_TL_W) - Machine Condition 64 Printing VAT Information on Customer Receipts You can program the cash register to print VAT information on the customer receipt according to your business' or country's requirements.
Activating the Clerk System 5. Define a three-digit secret code by typing three [numeric 1. Control lock key position: PRG. . keys] and then press . 2. Press Example: Enable Clerk 1 for all activities, as a non-training clerk, and assign secret code 106. Deactivating the Clerk System Clerk number ENGLISH Type/Press: 1. Control lock key position: PRG. 7-digit status code . 2.
Example: Define manager password 6789 for the X mode. Example: Program Alex as the name for Clerk number 1 by using the CAPS character table.
A line appears on the display to indicate that the cash register is in the Training Mode.
20 0 = No European rounding 1 = Special rounding selection - Swiss 0.01 – 0.02 = amount rounded to 0.00 0.03 – 0.07 = amount rounded to 0.05 0.08 – 0.09 = amount rounded to 0.10 2 = Special rounding selection - Swedish 0.00 – 0.24 = amount rounded to 0.00 0.25 – 0.74 = amount rounded to 0.50 0.75 – 0.99 = amount rounded to 1.00 3 = Special rounding selection - Danish 0.00 – 0.12 = amount rounded to 0.00 0.13 – 0.37 = amount rounded to 0.25 0.38 – 0.62 = amount rounded to 0.50 0.63 – 0.
64 0 = Do not print taxable amount split per rate on sales receipt 1 = Print taxable amount split per rate on sales receipt Department-Department Group Link Report 0 = Do not print total taxable amount on sales receipt 1 = Print total taxable amount on sales receipt 2. Type 1. Control lock key position: PRG. . 3. Type the department group number [00 - 10] for which to view a list of the associated departments.
Credit Card Strings Programming Report Z1/Z2 Financial Report Counter Programming 1. Control lock key position: PRG. You can override the cash register's default Z1/Z2 financial report counter by programming the number from which you want the counter to start counting consecutively each time a financial report is printed. 2. Type and then press . New Language Entry (10-character Strings) Programming Report 1. Control lock position: PRG. 2. Type and then press .
X report identifier Consecutive receipt number Cash in Drawer Report X counter This report tells you the financial status of your cash drawer. It provides the totals for cash, check, charge, credit 1 and credit 2 payments. Department 1 activity counter Department number or assigned name Department 1 sales total Sales total for all departments 2. If a PRG and Z mode, or X mode, manager password was defined type the [4-digit password] and press 3. Press . .
PLU Sales Report Department Group Sales Report This report provides the number of times a particular PLU is used, the totals for that number and the sales total for all PLUs. This report provides the same information as a Department range Sales Report, but for all the departments associated to the defined department group. 1. Control lock key position: X or Z (bear in mind that a Z PLU Report resets all PLU totals to zero). 1. Control lock key position: X only. 2.
Complete Electronic Journal Report 2. If a PRG and Z mode, or X mode, manager password was defined type the [4-digit password] and press 3. Type a number between [01 and 99] indicating the number of oldest end-of-day reports wanted and press 1. Control lock key position: X or Z. Bear in mind that in the Z position the electronic journal memory contents are cleared. Make sure there is plenty of paper loaded in the printer. 2.
Sample Receipts Exiting the Non-Print Mode The following receipt is a typical receipt issued by the cash register. 1. Control lock key position: REG 2. Press . Customer receipt header with max. 24 characters per line Registering a Single Item Sale with Change Tender Up to eight digits can be used for the amount of the entry. Time Date Machine number Clerk number or assigned name Departments Consecutive receipt number 1. Press Item price with department VAT rate identifier 2.
Up to two digits can be used for the quantity multiplied. Example: Multiply two items costing £1.50 and register the sale to Department 1. Compute change for £5.00. 1. Press . 2. Press 3. Press . Split Cash/Charge Tendering Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge. 1. Press . 2. Press . 3. Press . ENGLISH Registering a Sale of Multiple Items at Same Cost . 4. Press . The remaining balance due (5.
Check Tender with Change Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 29. Compute the change for a £30.00 check tender. 5. Press . The remaining balance due is displayed. . 6. Press 1. Press . 2. Press . Registering a Single and Multiple (-) Reduction (Coupon) 3. Press . Up to 8 digits can be used for the amount of the transaction. 4. Press Example: Register a £0.10 reduction (coupon) on a £2.00 item to Department 2 and a £1.
Discounting the Total Sale by Using a Random Discount Rate Applying the Programmed Percent Plus Rate to a Total Sale Up to 4 digits can be used for the discount percentage (0.01 - 99.99%). Example: Register a 20% discount to a sales transaction. Example: Register a programmed 10% add-on to an entire sales transaction. Compute the change tender. key must have been programmed to apply ENGLISH The key must have Compute the change tender. The percent add-ons. been programmed to apply percent discounts.
Registering a Sales Transaction Using Preset PLU Item Prices Voiding the Previous Entry in the Middle of a Sale To use this feature, PLU item prices must have been previously programmed. Example: Void a £2.50 entry erroneously made to Department 2. Then register a £3.00 item to this same Department. Then void an incorrect £10.00 entry. End the transaction with an exact cash tender. Example: Use preset PLU item prices to register an entire transaction: register PLU 1 and multiply 3 PLU 2.
Paying Money Out . Up to 8 digits can be registered for money paid out. 4. Press . 5. Press . 7. Press 8. Press 9. Press 1. Press . The cash drawer opens and the transaction is recorded on receipt. . 6. Press Example: Pay out £150.00. Registering an Identification Number to a Transaction . Up to 10 digits can be used for the identification number. This entry can be made prior to any operation. The identification number is not added to the management report or totals. .
Holding and Recalling a Sales Transaction You can temporarily put a sales transaction on hold, start and conclude a separate transaction in the mean time, then recall and conclude the held transaction. This allows the clerk to serve a second customer to avoid delays if for any reason the customer being currently served is not ready to finalize the transaction. Only one transaction can be held at a time. Example: Register a £13.50 sale to Department 3 and a £23.00 sale to Department 2.
CAPTION TABLE Line Description Digit ENGLISH ESPAÑOL FRANÇAIS DEUTSCH NEDERLANDS 1 COUPON 10 COUPON CUPON COUPON MINUS REDUCTIE 2 TOTAL COUPON 10 TL -COUPON TL-CUPON TL-COUPON MINUS TL_REDUCT.
Digit ENGLISH ESPAÑOL FRANÇAIS 47 CARD CREDIT2 in Drawer 10 C CRED2 ID CRD2. CAJA C CRD2-TIR KREDIT2-IS 48 CARD CREDIT1 CRED2_KAS 10 CARD 1 CREDITO1 CARTE1 KARTE 1 CREDIT1 49 CARD CREDIT 2 10 CARD 2 CREDITO2 CARTE2 KARTE 2 CREDIT2 50 ADJUST Line Description DEUTSCH NEDERLANDS 10 ADJUST AJUSTE AJUST ANPASSEN AANPASS 51 DATE 10 DATE FECHA DATE DATUM DATUM 52 TIME 10 TIME HORA HEURE ZEIT TIJD 53 E.J. FREE LINE 6 L. EJ nnnn L. DE nnnn L.
PRINT CAPTIONS Line ENGLISH Description ESPAÑOL 1 E.J. USED LINE PRINT E.JOURNAL USED L DIA ELEC USADO L 2 E.J. FREE LINE PRINT E.JOURNAL FREE L DIA ELEC LIBRE L 3 REFUND 4 CLERK REPORT HEAD 5 HOURLY REPORT HEAD 6 E.J. REPORT HEAD 7 E.J. CLEAR PRINT 8 PLU REPORT 9 HOLD PRINT REFUND CLERK REEMBOLSO REPORT X INFORME CAJERO X HOURLY REPORT X INFORME HORA X ELECTRIC JOURNAL X DIARIO E.
Line Description NEDERLANDS 1 E.J. USED LINE PRINT E. JOURN. GEBRUIKT R 2 E.J. FREE LINE PRINT E. JOURN. VRIJ R 3 REFUND 4 CLERK REPORT HEAD 5 HOURLY REPORT HEAD 6 E.J. REPORT HEAD ELEKTRON. JOURNAAL X 7 E.J. CLEAR PRINT E.
ENGLISH Cash Register Specifications and Safety Technical Characteristics Listed below are the technical characteristics of this cash register model. Type: Electronic cash register with clamshell thermal printer, 99 departments, 15 clerks, up to 1,500 PLU settings and 7,200 line electronic journal Displays: Two 10-digit operator and client alphanumeric displays.
NEDERLANDS Specificaties en veiligheid Technische eigenschappen Hieronder vindt u de technische eigenschappen van dit model kasregister. Type: Elektronisch kasregister met clamshell thermische printer, 99 omzetgroepen, 15 medewerkers, maximaal 1.500 PLU-instellingen en elektronische journaal met maximaal 7.200 regels Displays: Twee 10-cijferige displays, voor medewerker en klant.
FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER 5 2 4 3 4 2 1 1 3 Character Table Tableau des Caractères Zeichentabelle Tabla de Caracteres Tekencodetabel Tabela de Caracteres Karakterkode Tabel Teckentabell
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Code: 514901
