Cash Register ECR 6920 F USER'S GUIDE
PUBLICATION ISSUED BY: Olivetti S.p.A. www.olivetti.
FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER 1 6 2 5 4 3 8 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 33 32 31 30 29 28 27 26 25 1 24 23 22 20 18 16 21 19 17 15 2 3 4 12 11 10 9 8 7 6 5
SAFETY INFORMATION INFORMATIONS DE SECURITE SICHERHEITSVORSCHRIFTEN INFORMACIÓN DE SEGURIDAD VEILIGHEIDSINFORMATIE INFORMAÇÃO SOBRE SEGURANÇA SIKKERHEDSFORANSTALTNINGER SÄKERHETSINFORMATION 1. Connect the power cord to an electrical outlet that is near the product and easily accessible. 2. Install your cash register on a flat and stable surface, at a location where no one can step on or trip over the power cord. 3. Do not use your cash register near water, or with wet hands. 4.
HOW DO I PROCEED? COMMENT JE DOIT PROCEDER? VORGEHENSWEISE ¿QUÉ DEBO HACER A CONTINUACIÓN? HOE GA IK TE WERK? O QUE DEVO FAZER? FREMGANGSMÅDE? HUR GÅR JAG VIDARE? START START START START UP UP UP UP - START START START START UP UP UP UP 1. Plug the cash register into a electrical outlet and insert the batteries. 2. Load the paper. 3. Proceed with Quick Start Programming. 4. Perform basic sales transactions. 5. Get to know your cash register in depth. 1. 2. 3. 4. 5.
INSERTING MEMORY BACKUP BATTERIES INSÉRER LES BATTERIES TAMPONS DE LA MÉMOIRE BATTERIEN ZUR SPEICHERSICHERUNG EINSETZEN INSERCIÓN DE LAS BATERÍAS DE RESPALDO DE LA MEMORIA INSTALLEREN VAN DE BATTERIJEN VOOR NOODVOEDING INSERIR AS PILHAS DE BACKUP DA MEMÓRIA INDSÆT HUKOMMELSE BACKUP BATTERIER SÄTTA I BACK-UP BATTERIERNA
S A MÉMOIRE INSETZEN LDO DE LA MEMORIA R NOODVOEDING ÓRIA RIER LOADING THERMAL PAPER INSTALLATION DU PAPIER THERMIQUE EINLEGEN VON THERMOPAPIER CARGA DEL PAPEL TÉRMICO THERMISCH PAPIER PLAATSEN COLOCAR PAPEL TÉRMICO ISÆTNING AF TERMOPAPIR LADDA VÄRMEKÄNSLIGT PAPPER
DAILY JOB OPERATIONS OPÉRATIONS QUOTIDIENNES TÄGLICHE ARBEITEN OPERACIONES COTIDIANAS DURANTE EL TRABAJO DAGELIJKSE TAKEN OPERAÇÕES DIÁRIAS DAGLIGE ARBEJDSOPERATIONER DAGLIGA ARBETSMOMENT Morning startup Démarre du matin Einschalten zu Geschäftsbeginn Puesta en marcha al inicio de la jornada Morgens opstarten Arranque da manhã Morgens opstart Sales transactions Transactions de ventes Verkaufsvorgänge Transacciones de venta Verkooptransacties Transacções de vendas Salgstransaktioner Igångsättning på morgon
Contents 1 1 2 2 3 3 3 3 4 4 4 4 4 4 4 5 6 6 • • • • • • • • • 6 6 6 7 7 8 8 9 9 10 10 10 11 11 12 12 12 13 13 13 13 14 14 15 16 17 17 18 19 19 19 19 22 23 23 25 25 26 26 26 26 26 26 27 • • • • • • • • • • • • • • • • • • 99 departments that can be grouped in 10 merchandise categories and programmed in detail; Up to 1,500 Price Look-Ups (PLUs) that can each be assigned a department, tax status and two separate prices; quick access to 126 PLUs using PLU Pages; 15 clerk IDS allowing monitoring of individ
Removable Cash Drawer with Lock With reference to figure 4, the cash drawer has slots for banknotes and for coins. Open the drawer by pressing or the prices associated with the related PLU article. to a given PLU. 2. 18. - Toggles the cash register between printing or not - Opens a table, calls up the items ordered by a 19. determinate table and closes the table when the transaction is finalized. 4.
- As the %1 key, when programmed accordingly, subtracts or adds a percentage from an item or sales total. As the RA key, registers any money received on account that is not part of a sale; for example, the startup money put in the drawer at the start of each business day can be registered as an RA. 31. - Programmable key for subtracting or adding an amount from/to an item or sales total. 32.
Special Symbol Indicators Clearing an Error Special symbols appear at the far left-hand side of the displays during cash register operation: Press C (Change) Indicates that the displayed amount is the change due to the customer. E (Error) Indicates when an error is made during operation or when programming the cash register. An error tone sounds to alert the operator. ST ( Subtotal) Indicates that the amount shown is the subtotal of a transaction, including sales tax if applicable.
A Full Reset - New Language Entry Excluded, erases the cash register's working memory, all totals and counters (all report data) and cancels all cash register programming data with the exclusion of the language-specific captions programmed. Be extremely careful when using this reset operation. 1. Control lock key position: OFF. To know how many lines are remaining in the electronic outside of a sales transaction.
Quick Start Programming 3. Define how you want to divide the memory; press: This section allows you to program basic cash register features so that you can start to work right away with your new product. for 1,500 PLUs and 9,000 EJ lines, thus activating the table tracking system, for 500 PLUs and 12,000 EJ lines, thus activating Programs and transaction information for management reports are stored in the memory of the cash register which is protected by back-up batteries.
Setting Fixed VAT Rates 1. Control lock key position: PRG. 1. Control lock key position: PRG. 2. Type the [number] that represents the VAT rate (1 for VAT1, 2 for VAT2, 3 for VAT3 and 4 for VAT4). 2. Press 4. Type the VAT rate. Up to five digits can be used but you MUST enter three digits after the desired decimal place. . 5. Press Example: Set a VAT1 rate of 5.50%. Type/Press: VAT number 5 50 NOTE: Before changing a VAT rate, print a Z Financial report. See "X1 and Z1 Financial Reports".
The PLU status consists of a 5-digit code characterizing it as follows: • Definition of the Price status whereby you can specify if the programmed price for an article can be overwritten by an alternate, freely input price, or if only the preset price is valid • Definition of one of four standard VAT rates to apply to the PLU article • Definition of an alternative VAT rate, known as the Take-out rate, that can be applied to the PLU article.
Using the Character Tables The following captions can be programmed: The Character Tables provide all the letters and symbols that your cash register is capable of printing. Two Character Table are provided: one identified with "CAPS" on the top left-hand corner and to be used with the CAPS mode activated, the other identified with "Non CAPS" and to be used with the CAPS mode deactivated.
4. Enter the letters or characters of the string you wish to . You are now prompted to 2. Type the [numbers] representing the desired percentage rate. Up to four digits ranging from 0 to 99.99 can be specified. Two digits must be placed before the decimal point and two must be placed after. 5. Repeat steps 3 and 4 if you wish to program the remaining programmable header or footer lines. 3.
Make your selections by using the following options (defaults in bold): HDLO Print PO/RA Receipt Header 0 = No HDLO 1 = 0.01 - 0.09 2 = 0.01 - 0.99 3 = 0.01 - 9.99 4 = 0.01 - 99.99 5 = 0.01 - 999.99 6 = 0.01 - 9999.99 0 = Enabled 1 = Disabled Type/Press: Programming Payment Media or You can assign a name and a status to each of the media types that can be used as tender for payment in customer transactions. to enter to the related key's 3.
Payment Media Identifiers 1. Control lock key position: PRG. You can assign a name of up to 12 characters in length to each of the media types that can be used for payment. 2. Press The media names you define are printed on the customer receipts, journal reports and on all management reports. 1. Control lock key position: PRG. Caption programming keypad installed. 2. Press repeatedly until the message is displayed indicating the first customizable payment media. . 4.
Department Group Names 5. Repeat steps 3 and 4 for all desired PLU names. 1. Control lock key position: PRG. Caption programming keypad installed. 6. Press to exit. Example: Name PLU 2 "COFFEE" by using the CAPS character table. Type/Press: ENGLISH You can assign a name of up to 12 characters long to each of the 10 merchandise categories (department groups) available.
With a specific selection command, you can also personalize an additional 46 printed caption strings of up to 24 characters each. After programming, to be able to use your personalized captions change you cash register's language selection to "New Language Entry" by setting System Option 96 to 4 as explained in section "Setting Your Language". Programming Currency-related Options You can: • Define foreign currency rates and their identifiers.
define and then press . You are now prompted to identify the following foreign currency. 5. Repeat steps 3 and 4 if you wish to assign a descriptor to the remaining foreign currencies, if defined. 6. Press Fraction Rounding for VAT Calculation Fraction rounding is used to round figures with decimals up or down to the nearest whole numbers and is used for percent tax and percent discount calculations. Choose from the following three options to select the rounding as needed: Status Number to exit.
Receipt With Taxed Sales Totals Split per Rate System Option 72 VAT totals per programmed rate Receipt With Sales Totals With VAT Split per Rate (TXBL_W) - System Option 73 Sales totals with VAT split per rate Using the Clerk System The Clerk System is a security feature that enables you to control access to the cash register and monitor the number of transactions and the sales of up to 15 Clerks. Your cash register is configured at the factory with the Clerk System deactivated.
If certain operations are disabled for a certain clerk, the same clerk can, however, still perform such operations in the Manager mode. In this case the control lock key must be switched to the MGR position so all of the activities indicated above, with the exception of operating in the Training Mode, can be performed. Clerk Names You can program a clerk name or identifier of up to 24 characters in length using the keypad or the Character Table.
NOTE: If you define a manager password of 0000, the password security protection feature will not work. Example: Define manager password 9876 for the PRG and Z modes. Switch to PRG and Z password definition mode Type/Press: When the cash register is switched to the training mode, all training transactions are performed in the REG or MGR mode. You can also print a detailed training report to keep track of the transactions performed in this mode. See "Training Report" for details.
The 4-digit machine identification number is printed on the sales receipts, journal records and management reports issued by the cash register. It is useful to identify the activities of this cash register when more than one cash register is used in the business. 1. Control lock key position: PRG. 2. Type your [4-digit identification number] and press . Example: Define identification number 0006. Type/Press: Consecutive Receipt Number To program an in-store price barcode: 1.
19 Assign addition and subtraction pos/neg % results to the department 0 = Enabled 1 = Disabled Set time format 0 = 24 hour format 1 = 12 hour format 20 Key touch-tone 0 = Enabled 1 = Disabled Foreign currency exchange calculation 0 = Divide for currency calculation 1 = Multiply for currency calculation 21 Rounding 0 = No European rounding 1 = Special rounding selection - Swiss 0.01 – 0.02 = amount rounded to 0.00 0.03 – 0.07 = amount rounded to 0.05 0.08 – 0.09 = amount rounded to 0.
Receipt line spacing selection 0 = 0.500 mm 1 = 0.667 mm 2 = 0.833 mm 3 = 1.00 mm 4 = 1.167 mm 5 = 1.333 mm 6 = 1.500 mm 7 = 1.667 mm 8 = 1.833 mm 9 = 2.
The following options are available ONLY when the TABLE TRACKING system is ENABLED.
Department-Department Group Link Report Payment Media Strings Programming Report 1. Control lock key position: PRG. 1. Control lock key position: PRG. 2. Type 3. Type the department group number [00 - 10] for which to view a list of the associated departments. NOTE: If you enter 00, all departments not associated with a specific department group are printed. 4. Press . 1. Control lock key position: PRG. and then press and then press .
Z1/Z2 Financial Report Counter Programming You can override the cash register's default Z1/Z2 financial report counter by programming the number from which you want the counter to start counting consecutively each time a financial report is printed. Consecutive receipt number X counter X report identifier Department 1 activity counter Department number or assigned name 1. Control lock key position: PRG. Department 1 sales total Department 1 ratio % 2.
Cash in Drawer Report This report tells you the financial status of your cash drawer. It provides the totals for cash, check, charge, credit 1 and credit 2 payments. For all clerks, training sales only, repeat the procedure above replacing step 3 with: 1. Press . For normal sales and training sales of a specific clerk, repeat the procedure above replacing step 3 with: 1. Control lock key position: X. . 2. Enter [clerk number] and press [4-digit password] and press . PLU Sales Report 3. Press .
Department Range Sales Report Open Table Report This report provides the number of transactions performed by the departments within the defined range, and their related sales totals. This report provides information regarding the tables that are still open and therefore not yet invoiced. Current subtotals are provided for each open table so that you can keep track of the sales undeway. 1. Control lock key position: X or Z. Bear in mind that in the Z position the training report contents are cleared. 1.
Latest Transaction Report Electronic Journal Capacity Display By entering the number of transactions you wish to view, this report prints the most recent receipts and Z financial reports performed and stored within the programmed line capacity. If the electronic journal was activated for standard operation (see system option 4), you can also display the number of sales data lines still available in the journal's memory. Press with the cash register in the REG mode.
Receipt On/Off Modes Outside of a sales transaction, the cash register can be switched to the non-print mode where the transactions performed in the REG mode will not be printed. In the nonprint mode, the sales totals will be maintained and the management reports will print. 1. Control lock key position: REG. 2. Press Registering a Multiple Item Sale with Exact Cash Tender in Foreign Currency Example: Register a £10.00 item to Department 1, a £20.
to display and print the current balance due in Local currency. 5. Press for foreign currency number 1 programmed and press Credit Card 2 Tender Example: Register a £120.00 item to Department 2 and a £50.00 item to Department 3. Complete the transaction with payment using a different credit card with respect to the one used for Credit card 1 tender. to display the current balance due in 1. Press foreign currency. 6. Type the amount tendered in foreign currency 2. Press and press . ENGLISH 4.
5. Press for foreign currency number 1 (previously programmed as Euro) and press to display the current balance due in foreign currency. 6. Type the amount tendered by check in the foreign currency and press . The change due in local currency is displayed. Discounting the Total Sale Using a Programmed Discount Rate Example: Register a programmed 10% discount to an entire sales transaction. Compute the change tender. The key must have been programmed to apply a 10% discount. 1. Press .
. 2. Type 4. Press . The amount discounted is displayed. to apply the programmed discount. The 4. Press . 5. Press amount discounted is displayed. . The change due to the customer 6. Press . is displayed. . The amount discounted is displayed. 5. Press Registering a Sales Transaction Using Preset PLU Item Prices . 6. Press . The change due to the 7. Press customer is displayed.
Registering a Sales Transaction Using a PLU's Two Associated Prices Voiding a Complete Sales Transaction To be able to use this feature, the PLUs must be programmed with two prices. Example: Register a £2.50 item to Department 1, a £5.00 item to Department 60 and a £1.65 item to Department 9, then void the entire transaction. Example: Register the sale of PLU 4 at its first price and then register the sale of the same PLU at its second price. 1. Press 1. Press 2.
5. Press . 6. Press . Registering Product Quantity Transactions Example: Register the sale of 1.5 Kg of apples costing £3.00 per kilogram to Department 3. 1. Press 2. Press Example: Overwrite the preset PLU 1 with £3.00, register the sale of a £2.50 item to Department 1, and of a £1.00 item to Department 2. Void the £3.00 sale to PLU 1 and then register the sale of four £5.00 items to PLU 1. Void the sale of the £2.50 item previously made to Department 1 and then refund 3 items costing £4.00 each.
Example: Register a £13.50 sale to Department 3 and enter an exact cash tender sale. Print a copy of the sales receipt. 1. Press . 2. Press 3. Press Transferring a Finalized Payment to another Means of Payment Upon conclusion of a sales transaction, you can transfer the payment just made to another form of payment. This is particularly useful if the customer decides to pay with another means after the finalization of the sales transaction. .
Customer account operations allow you to associate expenses to specific customers. You have the possibility of opening and managing a total of 70 accounts (or tables) to which you can associate the items sold. Operation 14. Temporarily close table 2. Type/Press . 15. Print a Review receipt for table 1. You can review the intermediate sales of each account with review or proforma receipts.
Sales Transactions Using Alternative VAT Rates (Take-out Sales) The alternative VAT rate programmed can only be temporarily applied to all the items registered, before finalizing the sales transaction. The transaction subtotal and total displayed and printed includes the programmed take-out VAT rate. Example: Register the sale of items to Department 1, programmed with an ordinary VAT rate of 5.5% and a takeout VAT rate of 10%, then finalize the transaction with an exact cash tender. 1.
CAPTION TABLE Line Description Digit ENGLISH ESPAÑOL FRANÇAIS DEUTSCH 1 COUPON 10 COUPON CUPON COUPON COUPON 2 TOTAL COUPON 10 TL -COUPON TL-CUPON TL-COUPON TL-COUPON 3 ADD ON 10 ADD ON INCREMENTO MAJORATION AUFSCHLAG 4 TOTAL ADD ON 10 TL_ADD ON TL_INCREM. TL_MAJOR.
Line Description ENGLISH Digit ESPAÑOL FRANÇAIS DEUTSCH 45 CARD CREDIT1 10 CARD 1 CREDITO1 CARTE1 KARTE 1 46 CARD CREDIT 2 10 CARD 2 CREDITO2 CARTE2 KARTE 2 47 NEW BALANCE 10 NEW-BAL SALDO N. N - SOLDE SALDO NEU 48 OLD BALANCE 10 OLD-BAL SALDO ANT. A - SOLDE SALDO ALT 49 CLOSE BALANCE 10 CLOSE-BAL SALDO FIN SOLDE ENDSALDO 50 TABLE NUMBER 10 TABLE# MESA No No TABLE TISCHNR.
Line Description Digit 92 PAYMENT MEDIA programming ( n = Media# : 1 - 5 ) divide PAYMENT mes. LINE ( n = Line# : 1 - 5 ) Free Text (Short: 10 digits) ( nn = Number of text ) 6 PAYMNTn PAGO N PMT -n ZLG-n 6 : PAY Ln : PAGO :PMTn :ZLG-n 5 TXT-Snn TXT-Cnn TXT-Cnn TXT-Knn Free Text (Long: 24 digits) ( nn = Number of text ) 5 TXT-Lnn TXT-Lnn TXT-Lnn TXT-Lnn 96 SYSTEM OPTION 7 SYS OPT OPC.SIS OPT.SYS SYS OPT 97 Programming COUPON 10 P COUPON CUP. PROG.
PRINT CAPTIONS Line Description ENGLISH ESPAÑOL 1 E.J. USED LINE PRINT E.JOURNAL USED L DIA ELEC USADO L 2 E.J. FREE LINE PRINT E.JOURNAL FREE L DIA ELEC LIBRE L 3 REFUND 4 CLERK REPORT HEAD 5 HOURLY REPORT HEAD 6 E.J. REPORT HEAD E.J. CLEAR PRINT 7 REFUND CLERK REEMBOLSO REPORT X INFORME CAJERO X HOURLY REPORT X INFORME HORA X ELECTRIC JOURNAL X DIARIO E.
PRINT CAPTIONS Line Description FRANÇAIS DEUTSCH 1 E.J. USED LINE PRINT ELJ UTILISE L E. JOURN EIN L 2 E.J. FREE LINE PRINT ELJ DISPONIBLE L E. JOURN FREI L 3 REFUND RETOUR RÜCKZAHLUNG 4 CLERK REPORT HEAD RAPPORT VENDEUR X KASSIERER BERICHT 5 HOURLY REPORT HEAD RAPPORT HORAIRE X STUNDEN BERICHT X 6 E.J. REPORT HEAD JOURNAL ELECTRO X ELECTRON JOURNAL X 7 E.J. CLEAR PRINT REMISE O ELJ X E.
Character Table Tableau des Caractères Zeichentabelle Tabla de Caracteres Tekencodetabel Tabela de Caracteres Karakterkode Tabel Teckentabell
Character Table Tableau des Caractères Zeichentabelle Tabla de Caracteres Tekencodetabel Tabela de Caracteres Karakterkode Tabel Teckentabell
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ENGLISH Cash Register Specifications and Safety Technical Characteristics Listed below are the technical characteristics of this cash register model. Type: Electronic cash register with clamshell thermal printer, 99 departments, 15 clerks, up to 1,500 PLU settings, 70 tracking tables and 13,000 line electronic journal Displays: Two 10-digit operator and client alphanumeric displays.
NEDERLANDS Specificaties en veiligheid Technische eigenschappen Hieronder vindt u de technische eigenschappen van dit model kasregister. Type: Elektronisch kasregister met clamshell thermische printer, 99 omzetgroepen, 15 medewerkers, maximaal 1.500 PLU-instellingen, en elektronische journaal, 70 tables tracking met maximaal 13.000 regels Displays: Twee 10-cijferige displays, voor medewerker en klant.
FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER 5 2 4 1 3 Electronic Journal nearly full Journal électronique presque plein Elektronisches Journal fast voll Diario electrónico casi lleno Elektronisch journaal bijna vol Registo Electrónico quase cheio Elektronisk Journal næsten fuld Elektronisk journal nästan full PLU PLU PLU PLU PLU PLU PLU PLU PAGE 2 selected PAGE 2 sélectionné PAGE 2 gewählt PAGE 2 seleccionado PAGE 2 geselecteerd PAGE 2 seleccionado PAGE 2 aktivere
1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment. Offenders will be subjected to the penalties and measures laid down by the law.
Code: 521402
