Cash Register ECR 2300 euro INSTRUCTIONS INSTRUCTIONS D'EMPLOI BEDIENUNGSANLEITUNG INSTRUCCIONES DE USO P/N 533167 P
Olivetti Lexikon, S.p.A.
ENGLISH The mark affixed to the product certifies that the product satisfies the basic quality requirements.
WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller .
• Euro exchange rate programming; The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Startup is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity.
Table of Contents GETTING ACQUAINTED WITH YOUR CASH REGISTER ..................................................................... 1 Standard Accessories ..................................................... 2 Using this Manual ........................................................... 2 Unpacking and Setting Up the Cash Register ................ 3 Maintaining the Cash Register ....................................... 3 THE KEYPAD ................................................................
TRANSACTION EXAMPLES ...................................... 29 Entering the Register Mode .......................................... 29 Exiting the Register Mode ............................................ 29 Clearing Errors ............................................................. 29 Transaction Symbols .................................................... 29 Sample Receipt ............................................................ 30 Standard Transactions in Local Base Currency ...........
ENGLISH Getting Acquainted with Your Cash Reg ister Register 1 The figure below shows an overall view of your cash register. 2 3 10 9 4 8 5 7 1. 2. 3. 4. 5. 6. Customer Display Operator Display Keypad Item Deposit Drawer Cash Drawer Cash Drawer Lock 7. 8. 9. 10.
Standar d Accessor ies Standard Accessories Your cash register comes with the following items: • One black plastic journal winder spindle • One roll of standard paper tape • One inked ribbon (already installed) • Four standard "AA" batteries for the battery back-up system • This User Manual • A set of keys for locking the cash drawer and printer compartment • A set of PRG keys for access to the PRG and X functions • A set of REG keys for access to the REG, X and Z functions • A "Thank You" stamp (already in
NOTE: Please read this section carefully before attempting to program the cash register or perform sales transactions. As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines: 1. Place the cash register on a level, stable, vibration-free and dustfree surface.
The K eypad Ke Your cash register is equipped with a 52-key keypad by means of which you can perform all cash register functions. The figure below shows the keypad layout.
1. [Feed] (Paper Feed) - Advances the receipt or journal paper one line feed; advances the paper continuously when held down. 2. [Clerk] - Confirms an entered clerk number and three-digit security code. Also used to print a Clerk Report. 3. [QtyTime] (Dual function: Multiply and time display) - Multiplies [DEPARTMENT], [PLU] or [-] key entries; also displays the current time, if set, and is used to print the Cash-In-Drawer Report. 4.
21. [Subtotal w/Tax] - Displays the subtotal of a sale with sales tax. 22. [Euro] - When the cash register is in its default Local base currency, this key is used to program the Euro exchange rate and to automatically calculate and display the value in Euro of the total amount of a sale or of a particular amount registered. When the cash register is programmed to work in the Euro base currency, pressing this key converts the sales total to the Local currency.
Special Symbol Indica tor Indicator torss The cash drawer features a cash bin with slots for banknotes and slots for coins. Pressing the [#/ST/NS] with the control key in the REG position opens the drawer. If a clerk number and secret code have been set, pressing this key will open the cash drawer only after the clerk number and code have been specified. This drawer can be locked for security to prevent accidental opening when moving the cash register by using the printer compartment key.
Positioning the Customer Display General Clearance To position the customer display, simply pull it up from its slot on the casing and rotate it to the position desired. If the cash register does not function, for example while programming and the error signal cannot be stopped by pressing the [Clear] key, perform a general clearance. There are two ways of performing a general clearance, whereby the second method resets all totals and counters and cancels the programming.
Inser ting/Replacing Ba tter ies Inserting/Replacing Batter tteries Once an entry is printed, the [Clear] key cannot be used to clear an error. Press the [Void] key to correct an error already registered. NOTE: Before inserting the batteries, make sure that the cash register is plugged into the power socket and that the control key is switched to the OFF position. Proceed as follows to insert or replace the batteries: 1.
3. Remove the battery compartment cover by pressing on the arrow impressed on the cover and lifting upwards, as shown by the arrows in the figure. 7. Reposition the journal winder spindle, then reposition, close and lock the printer compartment cover. 4. Remove the discharged batteries if you are replacing the batteries. NOTE: If the cash register will not be used for an extended period of time, you may want to remove the back-up batteries to prolong their usage.
7. Place the take up spool on the right spindle and then turn it to take up the slack in the ribbon. Proceed as follows to install the inked ribbon: 1. Unlock, open and remove the printer compartment cover. 2. Remove the paper tape from the print mechanism by sliding it backwards towards the rear of the cash register. If dual-ply paper is loaded in the cash register, lift the plastic journal winder out of the cash register and unwind and free the journal record from the winder spindle.
Re-inking the Thank You Stamp Paper Tape Your cash register is equipped with a pre-inked rubber stamp that automatically prints "YOUR RECEIPT THANK YOU" on every receipt. This cash register uses standard 2 1/4" (57 mm) paper. The paper needs to be changed when a red line appears on the tape. You can use either single-ply or dual-ply paper. Use dual-ply paper whenever you want to print customer receipts and journal records, single-ply when just customer receipts need to be printed.
ENGLISH 4. Set the paper roll in the bottom of the printer compartment so that the paper feeds out from the bottom of the roll. 5. Insert the edge of the paper into the paper slot as shown in the figure. 8. Replace the journal winder spindle in the printer compartment (the two wheels must be positioned towards the right-hand side). 9. Pass the edge of the customer receipt (or the outer ply when using dual-ply paper) through the receipt window on the compartment cover. 6.
Quic k Star Quick Startt Quick Start is a brief but complete start-up procedure that allows you to begin using your new cash register as quickly as possible. Carefully follow the steps listed below: 1. Make sure cash register is plugged into a grounded power outlet. 2. Insert the PRG key into the Control Lock and turn it to the PRG position. 3. Set the current date in the day/month/year format by typing the corresponding numeric keys and then pressing [#/ST/NS]. Single digits must be preceded by a zero.
Cash Reg ister Pr ogramming Register Programming The optional training mode is designed to help you become better acquainted with the register mode and offers an ideal place for beginners to practice transaction examples. Once the training mode is activated, you cannot operate in the PRG, X or Z modes. The transactions made in the training mode are not recorded in the X or Z reports and are not summed to machine totals. Receipt numbers are not counted either.
Setting Cash Reg ister FFea ea tur es Register eatur tures Exiting the Pr ogram Mode Program All cash register features are programmed by first switching the cash register into the program (PRG) mode by using the PRG key. Proceed as follows to exit the program mode once you have finished programming the cash register: This chapter provides simple step-by-step procedures on how to program the cash register. An example is provided after each procedure.
Deactiv ating the Cler k System Deactiva Clerk Clerk codes are a special security feature to control access to the register. You can program up to 15 individual clerk numbers linked to secret entry codes of three digits each. By enabling the Clerk System Active option as indicated in the Programming System Options section, the register assigns the default security [000] to all clerks.
Machine Number Numberss The machine number is a four-digit number used to identify the cash register. The machine number is printed on all receipts, journal records and management report. Proceed as follows to set a machine number: 1. Turn the PRG key to the PRG position. 2. Type the [numeric keys] corresponding to the machine number to be assigned (up to 4 digits, 0-9999). 3. Press the [+%/PO] key. 4. Program another feature or exit program mode by turning the PRG key to the OFF position.
Per cent Plus Ra te (+%) ercent Rate Type/Press: [1530] + [Qty/Time] NOTE: If you wish that the time just entered be printed and displayed in the 24-hour format, type [220] and then press the [Void] Key. More information on how to change the cash register's basic programming is explained in the section Programming System Options. Setting this option automatically calculates the preset add-on rate each time the [+%/PO] key is pressed.
Fraction Rounding Decimal P oint P osition Point Position Fraction rounding is used to round figures with decimals up or down to the nearest whole numbers and is used for percent tax, percent discount and percent add-on calculations. Choose from the following three options to select the rounding as needed: The decimal point setting is preset to the x.xx format. This format can be changed, as needed, to one of the other settings below.
Up to four VAT rates (VAT 1, VAT 2, VAT 3 and VAT 4) can be preset in the cash register. A maximum 5-digit VAT rate can be programmed (0-99.999%). Setting a Fix ed VAT Ra te Fixed Rate Proceed as follows to program a fixed tax rate: 1. Turn the PRG key to the PRG position. 2. Type the [numbers] which represent the VAT (1 for VAT 1, 2 for VAT 2, 3 for VAT 3 and 4 for VAT 4). 3. Press the [Tax Set] key. The message "VAT n RATE" appears on the operator display where n is the number representing the VAT rate.
Tax Sta tus it Loc k Out, P os ./Neg. Single/ Status tus,, High Dig Digit Lock Pos os./Neg. Multiple Item Sale and Pr ice Link ed to a Def ined Price Linked Defined Depar tment Department The 6-digit department status can be programmed using the following options: Active Dept Dept. Def. Pos./Neg.
1. Turn the PRG key to the PRG position. 2. Type the [Activate department], [Department definition], [Pos./ Neg. Single/Multiple Item Cash Sale], [HDLO] and [Tax Status] options by referring to the previous table. A six-digit status code must be entered. 3. Press the [Subtotal w/Tax] key to confirm your entry. The message "DEPT PRICE" appears on the displays. 4. Type a [price] of up to 7 digits to assign to a specific item and then press the relative [Department] key. 5.
Proceed as follows to program or update the exchange rate of your local currency into Euro: Pr ogramming System Options Programming 3. Type the [decimal point position] of the converted amount (0-3 digits after the decimal point). Your cash register's system options programmig feature includes 30 options for the operation of the cash register, receipt printing and management report printing.
Settings 10 0 = Consecutive # will reset after a Z1 report 1 = Consecutive # will not reset after a Z1 report 11 0 = Item counter is printed on the receipt 1 = Item counter is not printed on the receipt 12 Machine Condition Settings ENGLISH Machine Condition 21 0= 1= 2= 3= Normal keypad layout Dept. 20/40 used as Credit 1 Dept. 15/35 used as Credit 2 Dept 20/40 used as Credit 1 and Dept.
Chang ing the Cash Reg ister's Standar d Settings Changing Register's Standard Proceed as follows if you wish to change any of the standard machine settings indicated in the previous table: 3. Turn the PRG key to the OFF position to exit the program mode. Shown below is an example PLU dump report. 1. Turn the PRG key to the PRG position. 2. Type the [number] of the machine condition (1-30 as indicated in the table) that you wish to alter.
After programming your cash register to best suit the needs of your business, you can print a tape record providing information on how the cash register is programmed. Pr inting the Pr ogramming Dump Repor Printing Programming Reportt Date Department status Proceed as follows to print the program tape: 1. Turn the PRG key to the PRG position.
Pr ogramming Manager P assw or ds Programming Passw asswor ords Def ining an X Mode Manager P assw or d Defining Passw asswor ord You can define two individual manager passwords to prevent unauthorized access to the machine's programming mode (PRG), Z mode and X mode. One manager password grants access to the PRG and Z modes, while another grants access to the X mode. Proceed as follows to define a manager password that grants access to the X mode: 1. Turn the PRG key to the PRG position.
This section provides examples on how to complete different types of transactions. Sample receipts are included which reflect some of the programming examples used in the chapter entitled Cash Register Programming. Enter ing the Reg ister Mode Entering Register The cash register has a register mode (REG) which is used to record ordinary sales transactions. Proceed as follows to enter the register mode: 1. Insert the control key (PRG or REG) into the Control Lock and simply turn it to the REG position. 2.
Sample Receipt Standar d Transactions in Local Base Curr enc y Standard Currenc ency The following sample receipt shows where general transaction information is printed on a customer receipt. Reg ister ing a Single Item Sale with Change Tender Register istering Up to seven digits can be used for the amount of the entry. Example: Register a £1.00 item in Department 1 (programmed at a 5.5% fixed VAT rate). Subtotal the transaction and compute change for £5.00.
Reg ister ing a Multiple Item Sale with Exact Cash Register istering Tender in Eur o Euro Example: Register a £2.50 item to Department 1, a £.50 item to Department 5 and a £1.65 item to Department 8, with an exact tender of £4.65. Example: Register a £10.00 item to Department 1, a £20.00 item to Department 2, with an exact tender of 44.38e. Proceed as follows: ENGLISH Reg ister ing a Multiple Item Sale with Exact Cash Register istering Tender in Local Curr enc y ency Currenc Proceed as follows: 1.
Reg ister ing a Sale of Multiple Items a Register istering att Same Cost Up to three digits can be used for the quantity multiplied. Example: Multiply two items costing £1.50 and register the sale to Department 1. Compute change for £5.00. Proceed as follows: 1. 2. 3. 4. Type the number of items [2] and press the [Qty/Time] key. Type their cost [150] and press the [Department 1/21] key. Press the [Subtotal w/Tax] key to display the current balance due.
Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for 150.00e. Proceed as follows: 1. Type [6999] and press the [Department 1/21] key. 2. Type [599] and press the [Department 4/24] key. 3. Type [350] and press the [Department 7/27] key. 4. Press the [Subtotal w/Tax] key to display the current balance due in Local currency. 5.
Reg ister ing a Char ge Transaction Register istering Charge Charge transactions are counted and registered to the charge total in the financial report. Example: Register a £2.50 item to Department 1 and a £3.00 item to Department 2 as a charge transaction. Use the [#/ST/NS] key to print the sub total on the sales receipt. Proceed as follows: 1. Type [250] and press the [Department 1/21] key. 2. Type [300] and press the [Department 2/22] key. 3. Press the [#/ST/NS] key to print the current balance due. 4.
Split Cash/Char ge Tender ing in Eur o Cash/Charge endering Euro Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge in Local currency. Example: Register a £8.00 item and a £12.00 item to Department 3. Split the amount tendered between 10.00e cash and 19.59e charge. Proceed as follows: Proceed as follows: 1. Type [800] and press the [Department 3/23] key. 1. Type [1000] and press the [Department 2/22] key. 2.
Chec k Tender ing Check endering Example: Register a £70.00 item paid by check to Department 24. Proceed as follows: 1. Type [7000] and press the [Dept Shift] and [Department 4/24] keys. 2. Press the [Check] key and the transaction ends successfully.
Chec k Tender in Eur o with Change in Local Curr enc y Check Euro Currenc ency Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 24. Compute the change in Local currency for a £30.00 check tender. Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 24. Compute the change in Local currency for a 40.00e check tender. Proceed as follows: Proceed as follows: 1.
Split Chec k/Cash Tender in Local Curr enc y Check/Cash Currenc ency Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between £60.00 check and £4.00 cash. Proceed as follows: 1. Type [2400] and press the [Department 1/21] key. 2. Type [3600] and press the [Department 3/23] key. 3. Type [400] and press the [Department 4/24] key. 4. Press the [Subtotal w/Tax] key to display the current balance due. 5.
ENGLISH Split Chec k Tender in Local Curr enc y/Cash Tender Check Currenc ency/Cash in Eur o Euro Example: Register a £18.00 item to Department 2, a £24.00 item to Department 3 and a £2.50 item to Department 4. Split the tender between a £20.00 check and 36.24e cash. Proceed as follows: 1. Type [1800] and press the [Department 2/22] key. 2. Type [2400] and press the [Department 3/23] key. 3. Type [250] and press the [Department 4/24] key. 4. Press the [Subtotal w/Tax] key. VAT totals 5.
Examples of Transactions in Eur o Base Curr enc y Euro Currenc ency This section provides a few transaction examples performed with a Euro base currency. By default the machine is programmed with a Local base currency. In order to program the machine for a Euro base currency, set Machine Condition 30 to the value 1 as indicated in the section entitled "Changing the Cash Register's Standard Settings".
Example: Register a 5.50e item to Department 1, a 1.00e item to Department 5 and a 2.00e item to Department 8, print the subtotal and accept an exact tender of 8.50e. Proceed as follows: 1. Type [550] and press the [Department 1/21] key. Euro base currency indicator 2. Type [100] and press the [Department 5/25] key. 3. Type [200] and press the [Department 8/28] key. 4. Press the [#/ST/NS] key to display and print the current balance due Sales total in Euro and in converted local currency 5.
Reg ister ing a Multiple Depar tment Sale with P ayment Register istering Department Payment in Local Curr enc y Currenc ency Example: Register a 70.00e item to Department 1 (programmed at a 5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20% VAT rate) and a 4.00e item to Department 7 (programmed without VAT). Pay with exact cash in local currency. Proceed as follows: 1. Type [7000] and press the [Department 1/21] key. 2. Type [600] and press the [Department 4/24] key. 3.
ENGLISH Chec k Tender in Local Curr enc y with Change in Eur o Check Currenc ency Euro Example: Register a 19.50e item to Department 4, a 2.50e item to Department 5 and a 5.00e item to Department 24. Compute the change in Local currency for a £20.00 check tender. Proceed as follows: 1. Type [1950] and press the [Department 4/24] key. 2. Type [250] and press the [Department 5/25] key. 3. Type [500] and press the [Dept Shift] and [Department 4/24] keys. 4.
Split Tender with Cash in Local Curr enc y/Chec k in Currenc ency/Chec y/Check Eur o with Change Euro Example: Register a 10.00e item to Department 1 and a 25.00e item to Department 2. Display the subtotal, accept a split tender consisting of £15.00 cash in Local currency and a 40.00e check in Euro, then tender change in Euro. Proceed as follows: 1. Type [1000] and press the [Department 1/21] key. 2. Type [2500] and press the [Department 2/22] key.
Reg ister ing a Multiple (-) Reduction Register istering Reg ister ing a (-) Reduction (Coupon) Register istering Example: Register a £.12 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Department 21, a £.10 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 22. Compute change for a £30.00 tender. Up to 6 digits can be used for the amount of the transaction. Example: Register a £.
Per cent Discount (-%) Transactions ercent Discounting the Total Sale You can call up a programmed discount rate during the transaction by pressing the [-%/RA] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%/RA] key. Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Item price entry Manual reduction entry Example: Register a programmed 10% discount to an entire sales transaction.
Example: Register a 20% discount to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [259] and press the [Department 1/21] key. 2. Type [125] and press the [Department 2/22] key. 3. Press the [Subtotal w/Tax] key to display the current balance due. Transaction subtotal 4. Type the discount rate to apply [20] and press the [-%/RA] key. The amount discounted is displayed. Programmed discount rate Discount 5. Press the [Subtotal w/Tax] key again to display the new balance due. 6.
Discounting (-%) Individual Items using the Pr ogrammed Discount Ra te Programmed Rate Up to four digits can be used for the discount percentage (0-99.99). You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount on a £3.00 item to Department 5, and a £2.50 item to Department 4. Compute the change tender. Proceed as follows: 1. Type [300] and press the [Department 5/25] key. Manual discount entry Discount 2. Press the [-%/RA] key to apply the programmed discount.
Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 25 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: 1. Type [250] and press the [Department 1/21] key. Programmed discount rate Discount 2. Type [350] and press the [Dept Shift] key followed by the [Department 5/25] key. 3. Press the [-%/RA] key to apply the programmed discount. The amount discounted is displayed. 4.
Discounting (-%) One Item Using the Pr ogrammed Programmed Discount Ra te Rate Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount to a £.99 cash transaction to Department 7. Proceed as follows: 1. Type [99] and press the [Department 7/27] key. Programmed discount rate 2. Press the [-%/RA] key to apply the programmed discount. The amount discounted is displayed. 3.
ENGLISH Per cent Plus (+%) Transactions ercent Applying the Pr ogrammed P er cent Plus Ra te to a Total Programmed Per ercent Rate Sale You can call up a programmed percent plus rate during the transaction by pressing the [+%/PO] key. If a percent plus rate is not programmed, type in the discount rate before pressing the [+%/PO] key. Up to four digits can be used for the percent plus rate (0-99.99%). You MUST enter two digits after the decimal position.
Applying a Random P er cent Plus Ra te to a Total Sale Per ercent Rate Example: Register a 20% percent plus rate to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [259] and press the [Department 1/21] key. 2. Type [125] and press the [Department 2/22] key. 3. Press the [Subtotal w/Tax] key to display the current balance due. 4. Type the percent plus rate to apply [20] and press the [+%/PO] key. The amount added on is displayed. 5.
ENGLISH Adding a P er cent Plus Ra te to Individual Items Using Per ercent Rate the Pr ogramme d Ra te Rate Programme ogrammed Up to four digits can be used for the percent plus rate (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a programmed 3% percent plus rate on a £3.00 item to Department 5, and a £2.50 item to Department 4. Compute the change tender. Proceed as follows: 1. Type [300] and press the [Department 5/25] key. 2.
Applying Pr ogrammed and Random P er cent Plus Programmed Per ercent Ra tes to Individual Items Rates Example: Register a £2.50 item to Department 1, apply the programmed percent plus rate to a £3.50 item to Department 25, and apply a random precent plus rate of 5% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: 1. Type [250] and press the [Department 1/21] key. 2. Type [350] and press the [Dept Shift] key followed by the [Department 5/25] key. 3.
PLU Codes Up to four digits can be used for the percent plus rate (0-99.99%). You MUST enter two digits after the decimal position. Reg ister ing a Sales Transaction Using Pr eset PLU Register istering Preset Codes Example: Register a programmed 3% add-on to a £.99 cash transaction to Department 7. In order to be able to use this feature, PLU codes must have been previously set. Turn to the section entitled Setting PLU Codes for information on how to define a PLU to an individual item.
Ov erwr iting a Pr eset PLU Pr ice Overwr erwriting Preset Price Example: Overwrite the preset PLU 1 with £2.00. Compute change for a £5.00 tender. Proceed as follows: 1. Type the new price [200] and press the [PLU ALT] key. 2. Type [1] followed by the [PLU] key to define the PLU to be overwritten. PLU numbers Preset PLU price 3. Press the [Subtotal w/Tax] key to display the current balance due. Multiple sale with same preset PLU 4. Type the cash tendered [500] and press the [Amt Tend/TOTAL] key.
Voiding a Pr evious Entr ya Pre Entry att the End of a Sale Voiding the Pr evious Entr y in the Middle of a Sale Pre Entry Example: Register a £1.50 item to Department 1, a £2.59 item to Department 4, a £5.99 item to Department 3. Then void the £1.50 item erroneously made to Department 1 and replace it with a £1.00 entry to the same Department. Compute change for a cash tender. Example: Void a £2.50 entry erroneously made to Department 2. Then register a £3.00 item to this same Department.
Refunding a Single Item Example: Refund a £1.00 item in Department 1. Proceed as follows: 1. Press the [Return] key. 2. Type the amount to be refunded [100] and press the [Department 1/21] key. The amount refunded is displayed. Incorrect price entry 3. Press the [Amt Tend/TOTAL] key to successfully end the transaction.
ENGLISH Refunding Multiple Items Example: Refund a £4.99 item to Department 4 and three £2.00 items to Department 8. Proceed as follows: 1. Press the [Return] key. 2. Type [499] and press the [Department 4/24] key. The item's department number and amount refunded are displayed. 3. Press the [Return] key again. 4. Type the number of items to be refunded [3], press the [Qty/Time] key, enter their unit price [200] and then press their department key [Department 8/28].
Other Transactions Reg ister ing Mone y Receiv ed on Account Register istering Money Received Neg ativ e Depar tment Transactions Nega tive Department Example: Register £10.00 received on account. This cash register model gives you the possibility of registering negative values for determined departments. The prerequisite to performing negative transactions is to activate a normal department in the negative status as explained in the section entitled "Tax Status, High Digit Lock Out, Pos./Neg.
Ov erwr iting a Pr eset VAT Ra te on a Depar tment Sale Overwr erwriting Preset Rate Department Example: Pay out £2.50. The [Non Tax] key overwrites a preset VAT rate linked to a department. Proceed as follows: 1. Type the amount to be paid out [250] and then press the [+%/PO] key. 2. Press the [Amt Tend/TOTAL] key. Example: Register a £1.15 item to Department 1 with a preset 5.5% VAT rate, then register a non-taxable £2.50 item to the same department. Compute the change for a £5.00 cash tender.
Ov erwr iting the VAT Calcula tion a Overwr erwriting Calculation att the End of a Sale Cr edit Tender Credit enderss The [Non Tax] key can also be used to overwrite the final VAT calculation at the end of a sale. 2. Type [250] and press the [Department 2/22] key. With reference to the Programming System Options section in this manual, you can set Machine Condition 21 so that the cash register reserves departments 15, 20, or both, for the registration of credits deriving from a sales transaction.
Reg ister ing an Identif ica tion Number to a Transaction Register istering Identifica ication The prerequisite to the example below is the definition of a determined department as Gallonage as explained in the section Linking an HDLO, Tax Status, Single/Multiple Item Cash Sale, Item Price and Description to a Department, in this manual. In the Gallonage department, liquids, oils, etc., are sold at a unit price per gallon or liter. Up to 7 digits can be used for the identification number.
Cancelling a Sales Transaction Reg ister ing a No Sale Register istering It is possible to cancel an operation in the middle of a sales transaction. The only prerequisite is that the operation be cancelled before payment is made. The sales data that were input before the cancel operation is made are not recorded in the management reports. This operation opens the cash drawer and prints a no sale receipt. The activity is registered to the activity counter in the financial report.
A Z2 Report is also called a period-to-date financial report which also clears the transaction totals from memory once issued. Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed as a report for management review. The Management Report can be printed from either the X and Z position on the control lock.
Hour ly Repor Hourly Reportt The hourly report provides the net total sales performed by the cash register on an hourly basis. Proceed as follows to print the hourly report: 1. Turn the control key to the X or Z position (bear in mind that a Z time report printout will reset the totals to zero). X report identifier 2. Type the manager password if it has been defined. 3. Type [11] and press the [Amt Tend/TOTAL] key.
ENGLISH Cler k Repor Clerk Reportt The Clerk Report lists the number of transactions and sales totals for each Clerk. At the end of the receipt you are given the sales total of all clerks. Proceed as follows to print a Clerk Report: 1. Turn the control key to the X or Z position (bear in mind that a Z Clerk Report resets all totals). 2. Type the manager password if it has been defined. 3. Press the [Clerk] key.
All PLU Repor Reportt The All PLU Report lists all transaction information pertaining to the use of the PLU codes by all the Clerks on a particular cash register. This report provides the number of times a particular PLU is used and the totals for that number. Proceed as follows to print a PLU Report. 1. Turn the control key to the X or Z position (bear in mind that a Z PLU Report resets all PLU totals to zero). X report identifier 2. Type the manager password if it has been defined. 3.
ENGLISH PLU Range Repor Reportt The PLU Range Report lists the transaction information pertaining to a defined range of PLUs. It provides the same information as an All PLU Report, the only difference being that you can define the start PLU and end PLU numbers. Proceed as follows to print an example PLU Report from PLU 001 to PLU 003. 1. Turn the control key to the X position. 2. Type the manager password if it has been defined. Start PLU number 3. Type [001] to define the start PLU. 4.
Depar tment Range Repor Department Reportt Cash Dec lara tion Declara laration The Department Range Report lists the transaction information pertaining to a defined range of departments. It provides the total sales transactions performed by the departments within the defined range. Proceed as follows to print an example Department Range Report starting with Department 01 and ending with Department 04. 1. Turn the control key to the X position.
The PLU Periodic Term Report lists the sales totals for the programmed PLUs and can only be taken after a Z PLU report. When a Z report is taken every day for over two weeks for example, you can analyze the sales from the periodic term report. This report can be taken in the X or Z modes, but remember that the Z mode resets all PLU totals to zero. Proceed as follows to print a PLU Periodic Term Report: 1. Turn the control key to the X or Z position. 2. Type the manager password if it has been defined. 3.
Z1 and X1 Financial Repor Reportt The Z1 and X1 financial report gives the totals of all the transactions performed by the cash register. The only difference between a Z1 and X1 report is that the Z1 report resets all totals to zero, and therefore can be used as an end-of-day report. Date Z1 counter Department number Machine number Z1 report identifier Department 1 activity counter Department 1 sales total Proceed as follows to print a Z1 or X1 financial report: 1.
A Z2 or X2 period-to-date financial report provides the transaction totals for all 40 departments available, along with the relative VAT totals. Both reports are the same, the only difference being that a Z2 report resets all totals to zero. Can be taken as monthly sales reports to view end-of-month sales totals for each department.
Duplica te Z Repor Duplicate Reportt Appendix In case the paper runs out or a paper jam occurs during the printing of a Z report, you can print the entire report again from the beginning by following this procedure: Totalizer otalizerss and Counter Counterss Table 1. Turn the control key to the Z position. 2. Type the manager password if it has been defined. 3. Press [#/ST/NS] followed by the [Amt Tend/TOTAL] key.
Department 1-40 Z2/X2 ENGLISH Cash Reg ister Specif ica tions and Safety Register Specifica ications Z1/X1 Technical Character istics Characteristics TOTALIZERS COUNTERS TOTALIZERS COUNTERS 10 (digits) X 40 3 (digits) X 40 10 (digits) X 40 3 (digits) X 40 Clerk 1-15 10 X 15 3 X 15 - - TAX amount 10 X 4 - 10 X 4 - Minus 10 X 1 3X1 10 X 1 3X1 -% 10 X 1 3X1 10 X 1 3X1 +% 10 X 1 3X1 10 X 1 3X1 Return 10 X 1 3X1 10 X 1 3X1 Void 10 X 1 3X1 10 X 1 Received account 10
