Congratulations 5/619/2400 (13) Congratulations on having chosen an Olympia Office cash register. Due to the simple layout of its keypad and numerous programmable functions, this cash register is especially user-friendly. With this cash register you can register according to departments, memorize articles and print out a validation. Different types of reports can be generated in order to analyse the sales numbers. This user manual describes the cash register’s functions, components and operation steps.
Table of contents 5/619/2400 (13) Table of contents Set-up .....................................................................................................................6 General notes/Safety notes ............................................................................6 Transport protection........................................................................................6 Connection to the mains .................................................................................7 Printer..
5/619/2400 (13) Table of contents Printing a duplicate receipt ...............................................................30 Time display .....................................................................................31 Reports.................................................................................................................32 Abbreviations ................................................................................................32 Reports without deletion of the memory.......
Set-up 5/619/2400 (13) Set-up ■ General notes/Safety notes - - - Make sure that the mains voltage corresponds to the specifications given on the rating plate on the back of the cash register. Your cash register is a sophisticated piece of equipment. Never try to repair it yourself! In case repairs are necessary, you should give the cash register to the nearest after-sales service or the specialist supplier. Never insert metallic objects such as screw drivers or paper clips into the cash register.
Set-up 5/619/2400 (13) ■ Connection to the mains Please check whether the voltage and frequency data given on the rating plate correspond to those of the local power supply system before connecting the cash register to the mains. Safety note: The socket has to be located near the cash register and easily accessible. In this way, you can quickly disconnect the cash register from the mains in case of an emergency. Note: When the cash register is disconnected, all data is stored.
Set-up 5/619/2400 (13) ■ Printer Caution! Please observe the following notes to guarantee trouble-free operation for a long time. Never print without paper! pull the paper while the printer is still working! use paper or inking wheels of poor quality! use paper rolls a second time! manipulate the printer mechanism with hard objects or move drives by hand! Observe the marks indicating the end of the paper roll. Change the paper rolls without delay.
Set-up 5/619/2400 (13) ■ Paper reel The paper reel is used for rolling up the journal paper. 1. Open the printer lid (unlock the lock of the lid first, if necessary) 2. Take out the paper reel 3. Insert the end of the journal paper roll into the reel’s slit 4. Insert the reel into the receptacle intended for this purpose. 5. In order to remove the rolled-up journal paper, take out the reel and pull off the journal paper roll 6. Insert the reel into the hollows 7.
Elements of the cash register 5/619/2400 (13) Elements of the cash register ■ View of the cash register A view of the cash register and all its elements is shown below. 1 2 3 4 5 6 15 14 13 7 8 12 9 11 10 1. 2. 3. 4. 5. 6. 7. 8. 10 Slit for validation printing Paper lid Receipt paper guide Journal paper guide Printer reel Customer display Clerk display Key switch 9. 10. 11. 12. 13. 14. 15.
Elements of the cash register 5/619/2400 (13) ■ Display ST 1-4 RPT EC +% -% PO PI R OFF DPT/PLU C.C. CHECK CASH AMOUNT The right part of the display shows the respective amount, the left part shows the number of repetitions (REPEAT) when a department or an item is registered several times. When the cash register is programmed manually, DEP.PLU represents the current department or the current item.
Elements of the cash register 5/619/2400 (13) ■ Key switch The key switch is the cash register’s "nerve centre". There are three different keys, each of which enables different types of use. The OP key entitles you to register amounts and print out X reports. The OW key entitles you to register amounts, print out X and Z reports and program the cash register. The OWP key entitles you to register amounts, print out X and Z reports and program the cash register.
Elements of the cash register 5/619/2400 (13) ■ Keypad The keypads of the cash registers CM 1712 and CM 1736 are shown below. The keypad can have 4, 8 or 12 department keys with retrofit sets that can be reordered. The different key functions are described on the following pages.
Elements of the cash register ■ Keypad for CM 1712 with 8 departments 14 5/619/2400 (13)
5/619/2400 (13) Elements of the cash register ■ Keypad for CM 1712 with 12 departments 15
Elements of the cash register ■ Keypad for CM 1712 with 35 departments 16 5/619/2400 (13)
Elements of the cash register 5/619/2400 (13) ■ Key functions In this section you will find a short description of the keys: 0 to 9 Numerical keys - Entering prices, amounts, programming steps, etc.
Elements of the cash register , to% - .
Elements of the cash register 5/619/2400 (13) 8 ! 9 : ! " ; < = Error correct key (EC) - Cancels the amount that was entered last - Printing full department reports (key position X) Void key - Cancels an amount that was entered several transactions before Premium key - Adds a stored or manually entered percentage to the price of the last item or to a subtotal Discount key - Subtracts a stored or manually entered percentage from the price of the last item or from a subtotal - Printing and deleting full c
Operation 5/619/2400 (13) Operation ■ Training mode The functions described in this chapter "Operation" can be carried out without being stored in the reports (registered). Key position: Training mode Note: You need the OWP key. All functions using operation mode R can be carried out. ■ Registrations The cash register provides comfortable repeat and multiplying functions, making it easier to register the same prices in the same department. Key position: Registration.
Operation 5/619/2400 (13) ■ Registration of departments with changed department prices You can register amounts that differ from the prices stored in a department. The department does not change. 0 to 9 e. g. # 0 to 9 e. g. > e. g. + Example printout 01*1241 18 03 97 16-43 01 02 Enter the amount Assign the amount to the selected department Enter the amount Assign the amount to the selected department Select the type of payment 1 7.89 5.29 1.18 0.37 13.
Operation 5/619/2400 (13) ■ Registration of items with changed item prices Using the POR key, you can register amounts that differ from the stored prices. The item name does not change. 0 to 9 ' 0 to 9 ( e. g. + Example printout Enter the amount Initialize the item assignment Enter the item number The name of the item and the altered price are printed Select the type of payment 01*1241 18 03 97 11-45 005*· 1 36.99 5.55 39.
Operation 5/619/2400 (13) ■ Registration by means of multiplication Amounts, items and departments can be registered by means of multiplication. 0 to 9 * 0 to 9 e. g. # e. g. + Enter the number of items Multiplication Enter the single-item price Enter the department Select the type of payment 0 to 9 * 0 to 9 ( e. g. + Enter the number of items Multiplication Enter the item number The item name and the price are printed Select the type of payment 0 or 9 * e. g. # e. g.
Operation 5/619/2400 (13) ■ Displaying amount of change The amount paid by the customer can be registered by means of the numerical keys or a cash tender key (for example 1 for a ten-pound note). The change is shown in the display. 0 to 9 Enter the amount e. g. # Select the department 0 to 9 Enter the item number ( The item name and the price are printed e. g.
Operation 5/619/2400 (13) ■ Premiums and discounts While carrying out a registration, you can register premiums or discounts for items or subtotals as a percentage, a variable or a fixed rate. ■ Premiums as a percentage A surcharge of five percent, for example, can be registered by means of the premium key. 0 to 9 9 or Example printout 9 04*2024 17 03 97 13-15 01 02 Enter the percentage (for example 5 for 5%) Register the manually entered premium Register the fixed premium percentage 1 123.54 TX 215.
Operation 5/619/2400 (13) ■ Discounts as a percentage Discounts given for some items can be registered by means of the discount key. 0 to 9 : or Example printout : 04*2024 17 03 96 13-15 04 05 Enter the percentage (for example 3 for 3%) Register the manually entered discount Register the fixed discount percentage 1 8.99 TX 36.99 TX 45.98 ST 3.00 - % 1.38 5.82 TX1 44.
Operation 5/619/2400 (13) ■ Money paid in and out in cash Apart from the "normal" registrations, money can be paid in and out directly. ■ Money paid in in cash 0 to 9 5 e. g. + Example printout Enter the amount The amount is registered The cash drawer opens 02*3451 21 03 97 14-35 3 100.
Operation 5/619/2400 (13) ■ Cancellations Amounts registered incorrectly can be cancelled immediately after having entered it or several entries later. ■ Cancelling the last entry During a registration, the amount entered last can be cancelled. 8 Note: The amount is cancelled This function may be protected by a password. In this case, it will only be carried out if the correct password is entered and confirmed with /.
Operation 5/619/2400 (13) ■ Cancellations with refund key For returned items, registrations carried out several entries before can be cancelled by entering the amount, the item number or the department price. 7 0 to 9 e. g. # + or or Note: 7 0 to 9 ( + 7 e. g.
Operation 5/619/2400 (13) ■ Electronic lock/unlock position ; The cash register is locked. The display shows LOG - - - Enter the four-digit clerk number ; The cash register is unlocked, the display shows the current time Note: If the display shows LOG - - - - the clerk number must always be entered with four digits. ■ Opening the cash register electronically ) Note: The cash drawer is opened This function may be protected by a password.
5/619/2400 (13) Operation ■ Time display The cash register has an internal clock. The time can be printed on the receipts or shown in the display.
Reports 5/619/2400 (13) Reports The cash register stores all transactions in various records, thus enabling an analysis of the registrations according to different aspects. You can generate reports without deleting the memory. These reports are generated with the key switch in position X. Furthermore, you can generate reports whereby the memory is deleted. These reports are generated with the key switch in position Z. Note: Reports may be protected by a password.
Reports 5/619/2400 (13) ■ Reports without deletion of the memory The following reports can be generated with the key in position X: Individual department report Full department report Individual PLU report PLU report for selected range Full PLU report Financial report Hourly report Individual clerk report Full clerk report Full X report Individual department report !to " or & The individual department report is printed Example printout 01*1241 17 03 97 16-43 1 Machine#, receipt#, clerk code Date Curre
Reports 5/619/2400 (13) Full department report 8 The full department report is printed Example printout 01*0011 17 03 97 13-10 1 Machine#, receipt#, clerk code Date Current time X *************** 1 96 8 # 01 2066.45 2.20 4 # 02 47.17 1.19 1 # 03 25.63 *************** 2139.
Reports 5/619/2400 (13) PLU report for selected range First item number + ) Beginning of the range is defined (121). The display shows Ent - End Last item number + ( End of the range is defined (123) and PLU report is printed Example printout 04*2024 17 03 97 13-15 1 X **************** 5 X 121+ 87.63 % 4 # 2402.05 TL 122+ 4.50 % 1 # 123.54 TL 123+ 7.86 % 1 # 215.
Reports 5/619/2400 (13) Financial report 6 The financial report is printed Example printout 02*0587 17 03 97 16-41 2 X **************** 2 X 2139.64 6 # 357.33 CA 1 # 10.99 CK 2 # 429.07 CR1 1 # 1325.55 CR2 **************** 10.99CDCK 356.89CDCA 429.29CDCR1 1325.
Reports 5/619/2400 (13) Individual clerk report Clerk number + 4 Example printout The individual clerk report is printed 02*0098 17 03 97 12-35 2 Machine#, receipt#, clerk code Date Current time X **************** 3 *1* 2 182.75 2 21.
Reports 5/619/2400 (13) ■ Reports with deletion of the memory The following reports can be generated with the key in position Z (the example printouts are similar to those for X reports, a Z will appear on the receipt instead of an X): Full PLU report Hourly report Full clerk report Periodic Z report Full Z report Full PLU report ( The PLU report is printed and data deleted Hourly report 5 The hourly report is printed and data deleted Full clerk report : The clerk report is printed and data deleted Peri
Programming 5/619/2400 (13) Programming The cash register CM 1712/1736 is programmable and, therefore, can be adapted for individual requirements. Programming the cash register is divided into several areas. The basic program (flags) serves for setting general features such as date and tax rate format. The department program serves for allocating the different departments with prices and assignments. In addition, the coupon function can be programmed.
Programming 5/619/2400 (13) Programmed settings and reports deleted by mistake cannot be recovered! 40
Programming 5/619/2400 (13) ■ Printing all programmed settings You can print all programmed settings on the receipt paper. To do so, carry out the steps described below. Key switch in position P Note: Check whether there is enough paper left on the receipt paper roll. You can cancel the printing of department and PLU reports by pressing
Programming 5/619/2400 (13) ■ Programming the basic program In order to set the different flags, you have to perform the steps described below. Key switch in position P 5 e. g. 12 / + Run the basic program The left part of the display shows -01- for flag 01 Enter the corresponding numbers Store the setting and change to the next flag. The left part of the display shows -02- for flag 02.
Programming 5/619/2400 (13) ■ Flag table Flag 01 3 2= 0 = 1 = 2 = 3 = 0= 1= 2= 3= Tax format - Date format - Decimal places Recommended setting Net price (add-on tax); Date (MM-DD-YY) Net price (add-on tax); Date (DD-MM-YY) Gross price (tax included); Date (MM-DD-YY) Gross price (tax included); Date (DD-MM-YY) No decimal place One decimal place Two decimal places Three decimal places Flag 02 Price rounding 5 5 = Setting prescribed Flag 03 Tax rounding 5 5 = Setting prescribed Flag 04 Tax rate calculatio
Programming Flag 19 Duplicate receipt - Printer on/off - Rounding 3 0 0 = Recommended setting Duplicate receipt 0 = No duplicate receipt; no enforced clerk log-in; no representation as a percentage 1 = Duplicate receipt; no enforced clerk log-in; no representation as a percentage 2 = No duplicate receipt; no enforced clerk log-in; representation as a percentage 3 = Duplicate receipt; no enforced clerk log-in; representation as a percentage 4 = No duplicate receipt; enforced clerk log-in; no representation a
Programming 5/619/2400 (13) ■ System flags (Basic program) The system flags are the different program storage spaces of CM 1688. The rates that can be set here are described in the following section. You can select rates individually for your requirements and store them. Flag 01: Tax - Date format - Decimal places In this flag, you can determine whether the tax rate is added to the total price (net price) or whether it is included in the total price (gross price).
Programming 5/619/2400 (13) First digit: With printout of the tax: 0 = Machine number, receipt number, clerk number, date and time 1 = Date and current time 2 = Machine number, receipt number, clerk number and time 3 = Current time 4 = Machine number, receipt number, clerk number and date 5 = Date 6 = Machine number, receipt number and clerk number 7 = No information in the header Without printout of the tax: 8 = Machine number, receipt number, clerk number, date and time are printed 9 = Date and time are
Programming 5/619/2400 (13) Flag 07: Current time Example: 08.30 - Two digits for the hour (08) - Two digits for the minute (30) Enter the time in this order Flag 08: Consecutive machine number Numbers between 00 and 99 are possible Flag 09: Multifunction flag First digit: Self-test 0 = Self-test: no 1 = Self-test: yes Second digit: You can determine whether the amount tendered by the customer has to be entered (compulsory entering).
Programming 48 5/619/2400 (13) Flag 13: Clerk code number 3 Numbers between 0000 and 9999 are possible Flag 14: Clerk code number 4 Numbers between 0000 and 9999 are possible Flag 15: Clerk code number 5 Numbers between 0000 and 9999 are possible Flag 16: Clerk code number 6 Numbers between 0000 and 9999 are possible Flag 17: Premium Programmed setting for 9 (0 - 99.99%) Example: 10.5% = 1050, enter without decimal point Flag 18: Discount Programmed setting for : (0 - 99.99%) Example: 3.
Programming 5/619/2400 (13) Second digit: Printer and display 0 = Printer on, display of single-item price 1 = Printer off, display of single-item price 2 = Printer on, display of single-item price for 0.5 seconds followed by the total amount 3 = Printer off, display of single-item price for 0.5 seconds followed by the total amount Third digit: Rounding 0 = Normal rounding (5/4) 1 = Scandinavian rounding (0 to 0.24 = 0.00; 0.25 to 0.74 = 0.50; 0.75 to 1= 1.
Programming Flag 26: High amount lock-out for cheque tendered Six digits: Example: highest accepted amount for cheques = £400.00. Enter: 040000 Flag 27 to 30 In these flags, an amount for common amounts tendered can be stored. The amount tendered by the customer can be registered execptionally quickly using the corresponding cash tender keys.
Programming 5/619/2400 (13) ■ Programming the tax rate You can assign four different tax rates to the departments. In this program, you determine the amount of the tax rates. Programming mode activated 4 e. g. Enter the tax rate program / + 150000 Enter the tax rate (for example: 15%) Store the tax rate and enter the amount for the next tax rate Exit the tax rate program Example for tax rate 1 with 15% 9 8 7 6 5 0 Note: 1 1 5 4 3 2 1 0 0 0 0 The entry must always have six digits.
Programming 5/619/2400 (13) ■ Programming departments In order to categorize your product range, you can assign items to departments. The departments can in turn be combined in superordinated groups. The departments "milk products", "confectionery" and "spreads" for example are assigned to the superordinated group "groceries". (20 superordinated groups are possible.) The departments are programmed in two steps: you have to define the price and the assignment.
Programming 5/619/2400 (13) 4 to 3 Departments are assigned to superordinated groups (superordinated groups 01 to 20) 0 = Itemized receipt 1 = Receipt for single item (only for first registration) 2 = Department locked out 4 = Department can be overwritten with zero (free gifts) Number of figures for one price (0 to 7 possible) For example 6 figures: 9999,99 2 1 An example is provided below for: department 01; price is added; tax rate 1; superordinated group 19; itemized receipt; six-digit price (from
Programming 5/619/2400 (13) ■ Programming the Coupon key In the department program, another department appears after the last programmable one. The rates entered here are assigned to the Coupon key. Key switch in position P In order to program this key directly press: 6 Department program is entered The programming steps are the same as those for programming the departments.
Programming 5/619/2400 (13) An example for an item is provided below: Key switch in position P ( Enter the PLU program e. g. 500 Enter the fixed price (£5.00) / Store the fixed price e. g.
Error messages 5/619/2400 (13) Error messages Error message for display In case of incorrect entries, the display shows an error message and, at the same time, a beep sounds.
Accessories and maintenance 5/619/2400 (13) Accessories and maintenance ■ Options ■ Keypad cover The keypad of the cash register can be protected from humidity or dust by means of a keypad cover. ■ Keypad retrofit set If you need more or fewer department keys, you can retrofit your cash register. ■ Cash drawer trays ■ Note-testing equipment ■ Logo-stamp for printer ■ Maintenance notes Do not try to dismantle the cash register in order to clean it. Dust the cash register lightly with a dry cloth.
Accessories and maintenance 5/619/2400 (13) ■ FCC text (applies to USA only) This Olympia equipment generates, uses and can radiate radio frequency. If it is not installed and used in accordance with the operating instructions and the service manual it may interfere with radio or television reception.
CE Declaration 5/619/2400 (13) CE Declaration CE Declaration CM 1712/1736 Der Hersteller erklärt hiermit, daß das Gerät mit den Bestimmungen der Richtlinien und Normen übereinstimmt: 73/23/EWG; 93/68/EWG EN 60950:92 89/336/EWG; 92/31/EWG EN 55022:87; EN 50082:92 The manufacturer hereby declares that the equipment complies with the stipulations defined in the following guidelines and standards: 73/23/EEC; 93/68/EEC EN 60950:92 89/336/EEC; 92/31/EEC EN 55022:87; EN 50082:92 Le fabricant déclare par la prése
Appendix 5/619/2400 (13) Appendix ■ Reporting loss or damage Instructions to be followed in case of loss or damage (Failure to comply with these instructions may prejudice any claim under the policy.) Secure rights of recovery from third parties by immediately arranging for said loss or damage to be surveyed and certified by representatives of the business concerned with the transport.
Index 5/619/2400 (13) Abbreviations 32 After-sales service 6 Basic program 44 Cancellations 28 Cancellations with refund key 29 Cancelling entries other than the last 28 Cancelling the last entry 28 Cash drawer 10 Cash drawer trays 56 Cash key 17 Cash tender key 18; 30; 49 CE Declaration 58 Changing or adding item numbers 54 Changing the inking wheel 9 Cheque key 18 Cleaning the cash register 56 Clear key 19 Clerk display 10 Clerk I/D key 19 Connection to the mains 7 Coupon key 18 Credit card keys 18 Curre
Index Opening the cash register electronically 30 Opening the cash register manually 30 Operation 20 Options 56 Paper lid 10 Paper reel 9 Paper release lever 10 Password 48 Passwords 30 Periodic Z report 38 PLU override key 17 PLU report for selected range, X 35 PO key 18 Premium 47 Premium key 19 Premiums 25 Premiums as a percentage 25 Price Look-Up key 17 Price rounding 44 Printer 8; 10 Printer lid lock 10 Printer reel 10 Printing a duplicate receipt 30 Printing all programmed settings 40 Programming 39 P
