Operation Manual

ManualsBrandsOlympia ManualsMiscellaneousCM 1856 F

____________________________________________________________

OPERATING INSTRUCTIONS

ELECTRONIC CASH REGISTER

OLYMPIA CM 1856 F

Version 3.01.02 ,2006 (Rev.B)

Summary of content (41 pages)

PAGE 1
____________________________________________________________ OPERATING INSTRUCTIONS ELECTRONIC CASH REGISTER OLYMPIA CM 1856 F Version 3.01.02 ,2006 (Rev.
PAGE 2
Page 2 Operating Instructions Olympia CM 1856 F Contents 1 Basic Features / General Description ........................................................................................................................4 1.1 Description of cash register parts ..............................................................................................................................4 1.2 Basic features .....................................................................................................
PAGE 3
Olympia CM 1856 F Operating Instructions Page 3 5.7.2 Absolute surcharge/discount on single items (entire receipt) .........................................................................22 5.7.3 Retour (refunds) ..............................................................................................................................................22 5.8 Transactions without registration (receive on account, paid out, etc.) ....................................................................
PAGE 4
Page 4 1 1.1 Operating Instructions Olympia CM 1856 F Basic Features / General Description Description of cash register parts 1. Printer lid 2. Receipt 3. Printer lid lock 4. Pivoting customer display 5. LC display 6. Operating mode control lock 7. Programmable keypad 8. Clerk lock 1.2 Basic features Model Power consumption Weight (without cash register drawer) Voltage Working temperature range: : OLYMPIA CM 1856 F : 25 W : 8 kg : 220 V : 0 – 400 C No. of departments PLU No. of tax groups No.
PAGE 5
Olympia CM 1856 F Operating Instructions Display header 1.3 Receipt no. Clerk name / number 0024 Mr. Mayor Display footer 1.4 1. MO 1. 2. 3. 4. 5. 6. 7. 8. 1.5 2. 23.10 3. 8:35 MO Date Time Keyboard level Price level Receipt on PC display IRC 4. T0 5. P1 6. RPT 7. PC 8. IRC First letters of the weekday T0 = Basic, T1 = Level 1, T2 = Level 2. P1 = Price level 1, P2 = Price level 2. Without display, RPT off. During PC transfer, the PC field has a white background.
PAGE 6
Page 6 Operating Instructions Olympia CM 1856 F PASSWORD * X _ _ _ _ _ _ _ _ _ X _ When all the characters in the PASSWORD have been entered, the clerk is logged on. If the cash register displays "0", the PASSWORD is incorrect and the password can be entered again after pressing the CLR key. CM 1856F Operator system BAKERY- Firmware Floting clerk function In front of the petition of a transaction the operator applies over an operator button (or key).
PAGE 7
Olympia CM 1856 F 2 Operating Instructions Page 7 Reset System, Machine Initialization System reset 2.1 All data which has been programmed, stored in the memory, etc. is deleted!!!! The status is displayed on the cash register display by the character sequence "CL". Following this operation, the entire system is initialised, including S Mode (refer to “Procedure for resetting the system”).
PAGE 8
Page 8 3 Operating Instructions Olympia CM 1856 F Keyboard Description 3.1 Keys FEED Bon feed JOURNAL Journal feed PLU Select PLU directly DEPT. Select Department directly - Minus (absolute discount) + Plus (absolute premium) EC Press key directly following registration (PLU, DP …) VOID Otherwise use STORNO key RETOUR Return SUB TOTAL To calculate the subtotal during a transaction. X PRICE LEVEL 1 2 TRACK Multiplication during sales, or for clock. Character display is moved.
PAGE 9
Olympia CM 1856 F Operating Instructions Page 9 DEPT LEVEL Change Department level ASK PRICE PLU Price look up for individual PLUs KEYB.
PAGE 10
Page 10 3.2.
PAGE 11
Olympia CM 1856 F Operating Instructions Page 11 Basic level flat - Keyboard ( BAKERY-Version ) FEED JOURNAL PLU 22 PLU 30 PLU 38 PLU 46 PLU 54 PLU 63 PLU 71 DEPT. 3 LEVEL PLU 7 PLU 14 PLU 21 PLU 29 PLU 37 PLU 45 PLU 53 PLU 62 PLU 70 DEPT. 2 PLU 6 PLU 13 PLU 20 PLU 28 PLU 36 PLU 44 PLU 52 PLU 61 PLU 69 PLU 5 PLU 12 PLU 19 PLU 27 PLU 35 PLU 43 PLU 51 PLU 60 PLU 4 PLU 11 PLU 18 PLU 26 PLU 34 PLU 42 PLU 50 PLU 3 RA PO TICKET ON / OFF ▲ Makro 1 %+ %- FC ▼ DEPT.
PAGE 12
Page 12 Operating Instructions Olympia CM 1856 F Level 2 FEED JOURNAL PLU 223 PLU 231 PLU 239 PLU 247 PLU 255 PLU 263 PLU 271 PLU 207 PLU 214 PLU 222 PLU 230 PLU 238 PLU 246 PLU 254 PLU 262 PLU 270 PLU 206 PLU 213 PLU 221 PLU 229 PLU 237 PLU 245 PLU 253 PLU 261 PLU 269 PLU 205 PLU 212 PLU 220 PLU 228 PLU 236 PLU 244 PLU 252 PLU 260 PLU 268 Identical to basic keyboard level PLU 204 PLU 211 PLU 219 PLU 227 PLU 235 PLU 243 PLU 251 PLU 259 PLU 267 PLU 203 PLU 210 PLU 218 PLU 226 PLU 234 PLU 242 PLU 250
PAGE 13
Olympia CM 1856 F 4 Operating Instructions Page 13 General Information on Cash Register Installation and Operation Positioning the cash register 4.1 The cash register should be used in a locations with normal room temperature and relative humidity. Do not expose the cash register to extremely hot or cold temperatures, dusty conditions or direct sunlight. Electrical connections 4.2 Connect the cash register to a separate mains power outlet.
PAGE 14
Page 14 Operating Instructions Olympia CM 1856 F Multiplied quantity: The quantity of goods can be in the entered range 0.001 – 999.999. Comment: In the case of incorrect input or exceeding limits, the ECR indicates an error status in the form of E.... The error message is cleared by pressing the CLR key and the correct entry can then be made.
PAGE 15
Olympia CM 1856 F Example: Operating Instructions Page 15 Registering 15 pieces of PLU 100 (100.50 EUR - fixed price) 1 5 1 0 X 0 PLU Multiplied quantity: The quantity of goods can be in the entered range 0.001 – 999.999. Comment: In the case of incorrect input or exceeding limits, the ECR registers an error status in the form of E.... The error message is cleared by pressing the CLR key and the correct entry can then be made.
PAGE 16
Page 16 Operating Instructions 5.2.1 Olympia CM 1856 F PLU registration with divisible quantity with calculation Example: Registering 3 /12 pieces of PLU100 3 . . . X 1 2 1 0 0 X PLU PLU 100 3/12 x CASH 5.00 . . CASH 02-10-2006 1.25 1.
PAGE 17
Olympia CM 1856 F 5.2.2 Operating Instructions Page 17 Registering a PLU with weight barcode, data input via keyboard The weight barcodes EAN-13 (28, 29) represent a special type of entry. After scanning the barcode, the cash register calculates the item price using to the weight information (contained in the barcode) and the unit price (price programmed for the corresponding PLU).
PAGE 18
Page 18 5.4.1 Operating Instructions Olympia CM 1856 F Payment by cash . . (Registrations) Option Display of amount due Option SUB TOTAL CASH When the SUM RECEIVED is greater than the AMOUNT due, the cash register automatically calculates the change due. If the SUM RECEIVED is not entered, the cash register display shows the full AMOUNT due for payment. 5.4.2 Payment by cheque (check) . .
PAGE 19
Olympia CM 1856 F 5.4.3 Operating Instructions Page 19 Mixed payment . (Registrations) Option SUB TOTAL Display of amount due Option CHECK Option CARD CASH Calculation degree with financial world way buttons firm amount of money (Registrations) Option SUB TOTAL Display of amount due Press e.g..[ ] [ ] [ ] [ ] Payment in foreign currencies 5.
PAGE 20
Page 20 Operating Instructions Example: 3 Olympia CM 1856 F Foreign currency 1 = USD, exchange rate = 1.095 USD, with payment specification in EUR 0 0 0 0 . . DEPT. 1 DEP01 300.00 SUB TOTAL Amount due 3 Option: display the foreign currency or 0 0 0 0 USD 1 FC . SUBTOTAL RATE USD 1.095 CASH / TOTAL USD CASH USD CASH CHANGE CHANGE USD 02-10-2006 300.00 273.97 273.97 500.00 200.00 182.65 12-10 < 273.
PAGE 21
Olympia CM 1856 F 5.6.3 Operating Instructions Page 21 Cancelling an item already registered – Void To clear an item which is not the last one entered, i.e. was entered previously in the transaction (the system cannot use the EC function) but the transaction has not been concluded by pressing the relevant tender media key, press the VOID key. 1. Open the registered track 2. Use the arrow keys Þ to scroll through all the items registered for the track in the display. 3.
PAGE 22
Page 22 Operating Instructions 5.7.2 Olympia CM 1856 F Absolute surcharge/discount on single items (entire receipt) 1 0 0 1 5 0 PLU 0 . . PLU 100 (-) . . . . . . SUBTOTAL (+) 85.50 10.00 SUB TOTAL CASH 95.50 (Registrations) 1 0 0 100.50 15.00 0 + 02-10-2006 12-10 CASH Comment: The Financial report indicates the number of times this key has been pressed and the corresponding total sum. 5.7.
PAGE 23
Olympia CM 1856 F 5.8.2 Operating Instructions Page 23 Received on account Press the RA key to deposit (increase) a payment (CASH, CHEQUE, FOREIGN CURRENCIES, etc.) in the cash register. (I.e. the corresponding sum is added to the total of the corresponding tender media in the cash register drawer). Payment RA Tender key (e.g.) CHECK Example: Cash in drawer (USD) RA Tender key (e.g.
PAGE 24
Page 24 5.8.3 Operating Instructions Olympia CM 1856 F Paid out Press the PO key to withdraw (reduce) an amount (CASH, CHEQUE, FOREIGN CURRENCIES, etc.) from the cash register. (I.e. the corresponding sum is subtracted from the total of the corresponding tender media in the cash register drawer). Paid out PO Tender key (e.g.) CASH Comment: The Financial report indicates the number of times this key has been pressed and the total amount paid out. 5.
PAGE 25
Olympia CM 1856 F 5.9.2 Operating Instructions Page 25 Printing a duplicate receipt A copy of the receipt can be printed by pressing the SUB TOTAL key. This function must be enabled when programming the P-register. . . (Registrations) . . Payment CASH Print duplicate SUB TOTAL 5.9.3 Display open tracks All the open tracks of the current clerk are displayed after pressing the TRACK key. If the current clerk has Manager rights, all the open tracks of all the clerks are displayed. 5.9.
PAGE 26
Page 26 Operating Instructions Olympia CM 1856 F Opening and closing tracks 6.1 The cash register can open a maximum of 800 tracks. All transactions are made after opening a track and concluded by pressing the Track key (automatically on removing the clerk key or opening another track).
PAGE 27
Olympia CM 1856 F Operating Instructions Page 27 Transferring and separating tracks 6.2 Transferring a track: Example: TRACK TRANSFER Rebooking track # 100 to track # 106 TRACK# 100 1 0 0 TRACK 1 0 6 TRANSFER SUBTOTAL 100.50 ---------------------------------------------------TRACK# 106 TRANSFER 02-10-2006 12-10 Comment: Following transfer, the old track is automatically cleared, i.e. the balance is equal to zero. 6.2.
PAGE 28
Page 28 Operating Instructions Olympia CM 1856 F 6.3 Part payment, total payment of a track, paying several tracks 6.3.1 Part payment of a track TRACK SEPARATE The display view is split in the middle The top half of the display shows the registered PLUs. Use the arrow keys to select the items to be split individually. Confirm the selection by pressing the SEPARATE key, the item then appears in the bottom half of the display.
PAGE 29
Olympia CM 1856 F Operating Instructions Page 29 Track correction 6.4 Use the standard keys in accordance with Chapter 5 to correct track items. An exception here is the cancelling transaction which can be used in combination with the and keys. TRACK Display PLUs on the track Þ Select the PLU to be cancelled in the display using the arrow keys Cancel the selected item EC Close the track TRACK "Ticket type", "Order type", kitchen printer system 6.
PAGE 30
Page 30 Operating Instructions Olympia CM 1856 F System 2 (order type) This order system enables the printing of orders on the internal printer according to the parameters set. After opening a track, the items, e.g. food, drinks, are automatically sorted. Up to nine different order types can be used within the system.
PAGE 31
Olympia CM 1856 F Operating Instructions Page 31 Text can be then entered using the cash register keyboard (character table). Digits can be entered directly via the numeric keypad. Confirm each line by pressing the CASH key. After completing the last line TEL: and pressing CASH , start printing by pressing NS # . If you want to skip certain text input, press the NS # key immediately. The receipt with the ABR is printed, the address field can be filled out by hand.
PAGE 32
Page 32 Operating Instructions Olympia CM 1856 F Change of clerks 6.8 This function is used when a clerk has come to the end of his/her shift and all the open tracks are transferred to another clerk. After the transfer, all the open tracks on the old clerk are transferred to the new one. TRANSFER Caution! : All the open track are transferred to the new clerk and can only be processed further by this clerk. 6.
PAGE 33
Olympia CM 1856 F Example: 3 Operating Instructions Transferring 30.00 EUR from cash to cheque payment 0 0 0 CASH 6.9.4 Page 33 CHECK Working with two connected cash registers (option) Two cash registers can be operated when connected together. (For installation, refer to the Programming Instructions, Section 50.
PAGE 34
Page 34 Operating Instructions Olympia CM 1856 F Deducting inventory stock 7.2 X-mode: All the reports appear in the display. Enter the combination 9 7 and press the NS # key. Use the arrow keys Þ þ to move to the “inventory” position in the display. and press the CASH key to confirm the selection. Confirm display of the “PLU inventory” by pressing CASH again. 1. All PLUs are displayed; press the arrow keys to move to the one required. 2.
PAGE 35
Olympia CM 1856 F REPORT - DETAIL Operating Instructions MODE Department report – all Month X/Z DEP report (first - last) Month X PLU report – all Day X/Z Page 35 KEY SEQUENCE 04 CASH (First DP#) NS # (Last DP#) NS # 04 CASH 05 CASH PLU report – group report Day X (# PLU group) 05 CASH PLU report (first - last) Day X (First PLU#) NS # (Last PLU#) NS # 05 CASH PLU report – all Month PLU report – group report Month PLU report (first - last) Month X/Z 06 CASH X (# PLU group) 06 CASH X (Fi
PAGE 36
Page 36 Operating Instructions REPORT - DETAIL MODE Olympia CM 1856 F KEY SEQUENCE Electronic journal – all details DISPLAY only X/Z Electronic journal – part details DISPLAY only X (Start date) NS # (End date) NS # 96 CASH Electronic journal – clerk details DISPLAY only X (Clerk no.) 96 CASH Electronic journal – track details DISPLAY only X 1 (track no.
PAGE 37
Olympia CM 1856 F 9 Operating Instructions Error Messages (Error Codes) Memory: (defective internal cash register memory) Alpha display PRINT ERROR INSIDE E04 Function error: (impermissible operation, another error) Alpha display NOT CORRECT PRINT E 11 Clerk error: (operator, clerk not logged on) Alpha display CLERK NOT ASSIGN E 12 Control lock error: (incorrect key position) Alpha display KEY POSITION ERROR FINISH JOB BEFORE E 13 No clerk key error: (clerk and operating keys are required) A
PAGE 38
Page 38 Operating Instructions Pring head error: (lever not locked), receipt printer Alpha display INTERNAL PRINTER HEAD OPEN E 23 Print head error: ( lever not locked), journal printer Alpha display INTERNAL PRINTER J-HEAD OPEN E 26 OPERATION NOT ACCEPT E 30 Error message: Alpha display Code compulsory error (tender): Alpha display CODE REQUEST E 32 Subtotal compulsory error: Alpha display SUB-TL REQUEST E 33 Amount compulsory error: Alpha display AMOUNT REQUEST E 34 DRW OPEN E 35 COD
PAGE 39
Olympia CM 1856 F Operating Instructions Cooking code compulsory error: Alpha display COOKING MESSAGE E 44 Clerk ID error: (Track allocated to another clerk) Alpha display CLERK ID ERROR E 45 TICKET TYPE ERROR E 46 Ticket type error: Alpha display Electric journal full error: Alpha display E-JOURNAL FULL E 80 DONGLE ERROR E 88 Internal dongle error Alpha display IRC error: (assigned) Alpha display IRC ERROR Kitchen printer communication error: Alpha display KP ERROR STATUS [TRACK]: ONE M
PAGE 40
Page 40 Operating Instructions Olympia CM 1856 F 11 Plug-in Peripherals, Software Updates The following peripheral equipment can be connected to the cash register: • Personal computer for online operation and programming the cash register • Kitchen printer for printing orders for the kitchen • Modem for remote communication with the cash register • Barcode reader for working with products provided with barcodes • GCP to print bills on pre-printed receipts We offer the following PC programs for
PAGE 41
____________________________________________________________ Olympia Business Systems reserves all rights in respect of content and technical modifications. All the data specified relates to nominal values. The equipment and options described may differ from country to country according to national requirements. Olympia Business Systems Vertriebs GmbH Weg zum Wasserwerk 10 45525 Hattingen Tel: +49 (0) 2324 680-315 Fax: +49 (0) 2324 680-399 olympia@olympia-vertrieb.de, http://www.olympia-vertrieb.