OLY MPIA CM 840/842 Operating Instructions Trade Version Gastronomy Version Since 1903 www.olympia-vertrieb.
Operating Instructions CM 840/842 Cash Register Declaration of Conformity CM 840/842 G The manufacturer hereby declares that the equipment complies with the stipulations defined in the following guidelines and standards: D Der Hersteller erklärt hiermit dass das Gerät mit den Bestimmungen der Richtlinien und Normen übereinstimmt: F Le fabricant déclare par la présente que l'appareil est conforme aux règlements et normes en vigueur: E Por medio de la presente, el fabricante declara que este aparat
Operating Instructions CM 840/842 Cash Register Contents 1 Basic Features - General Description............................................................................................ 5 1.1 General technical description .........................................................................................................................5 1.2 1.3 Installation...........................................................................................................................................
Operating Instructions 8 CM 840/842 Cash Register Overview of X-Reports, Z-Reports ......................................................................................... 36 8.1 Overview of reports: ......................................................................................................................................36 9 Error Messages (Error Symbols)............................................................................................ 38 10 Training Mode: .....................
Operating Instructions CM 840/842 Cash Register 1 Basic Features - General Description 1.1 General technical description ECR model CM 840-842 Trade Version No. of departments CM 840-842 Standard Gastronomy Version 24 " 4700 500 to max.1000 Tender media 5 " No. of tax groups 8 " Clerks 10 " Tables 0 30 Registrations per table 0 70 2 x RS232 " 3000 max. 13100 lines " Internal battery " Buffer period 1000 hours " Clerk display 10-character " (alpha)display " No.
Operating Instructions CM 840/842 Cash Register INSTRUCTIONS FOR OLYMPIA SUPPORTER Enclosed with the cash register are a data CD, containing a PC programme, and a connection cable with which to programme the cash register. It is recommended to programme the cash register using the OLYMPIA SUPPORTER programme. 1.2 Installation The CD contains a SETUP folder. Open this folder and double-click on the icon to install the PC programme. Follow the instructions which appear on the screen.
Operating Instructions CM 840/842 Cash Register After the PC programme has been started and the prompt appears, you can select whether to open a NEW or STORED file. Open a STORED file. Select the Trade or Gastronomy version and confirm the selection by clicking . Transfer the entire data to the cash register. The cash register then has a basic program in which you can change the texts and prices. 1.
Operating Instructions Control lock: 1.5 PRG mode (programming) OFF Note: 1.6 CM 840/842 Cash Register S – mode not labelled (Service mode) Registration mode (recording) X - Print report (view) Z - Print report (incl. deletion) Key lock position S is not marked on the lock. Clerk system: C01 Clerk code is displayed Clerk symbol is displayed The clerk system must be activated (refer to Programming Instructions).
Operating Instructions 2 CM 840/842 Cash Register Reset System, Machine Initialization If the cash register becomes blocked (due to a paper jam, maloperation, etc.), proceed as follows: Warm start: This cash register start up procedure should only be performed when the following key combinations prove unsuccessful: Following key positions "REG", "X", "Z", "PRG".
Operating Instructions CM 840/842 Cash Register Keypad Description, Trade/Gastronomy 3 The table below provides ann overview of all the function keys on the keypad which can be programmed. Not all keys on the standard keyboard are assigned functions. The Programming Instruction manual describes how to assign functions to keys.
Operating Instructions CM 840/842 Cash Register KEY IS BLOCKED Lock key: The key is locked and no longer has any function. WITHOUT VAT Key without tax: The tax rate is deactivated for a one-off transaction. MACRO 1 Macro key 1: To print the 1st report sequence in X/Z MACRO 2 Macro key 2: To print the 2nd report sequence in X/Z 5 10 20 50 CHANGE FONT Cash tender keys (Predefined cash tender keys for the Trade version can be appended to the additional text).
Operating Instructions Gastronomy version (ex works): The function keys TABLE / SPLIT / CM 840/842 Cash Register / are automatically active on the keypad. Trade version: If the cash register system is switched to the Trade version: The function keys 5 / 10 / 20 / 50 are automatically active on the keypad. Olympia 4.
Operating Instructions 4 4.1 CM 840/842 Cash Register General Information on Cash Register Installation and Operation Positioning the cash register The cash register should be used in a location with normal room temperature and relative humidity. Do not expose the cash register to extremely hot or cold temperatures, dusty conditions or direct sunlight. 4.2 Electrical connections Connect the cash register to a separate mains power outlet.
Operating Instructions CM 840/842 Cash Register Paper reel 4.4.2 The paper reel is required when the receipts need be rolled up on it. Journal mode must be activated in the machine options. (Refer to the Programming Instructions) 1. Open the printer cover. 2. Remove the paper reel. 3. Thread the end of the journal paper into the slit in the paper reel. 4. Insert the paper reel into the reel guides. 5.
Operating Instructions 5 CM 840/842 Cash Register Cash Register Operation – Sales Transaction REG mode: Method of date and time display X / TIME DATE 10-11-04 X / TIME X / TIME TIME BIOS version Display (24-hour mode) 2-95 13-00 Display (12-hour mode) 2-95 1-00PM Comment: 5.1 All the following steps described are completed with the cash register in "R" mode.
Operating Instructions CM 840/842 Cash Register Multiplied quantity: The quantity of items can be entered in the range 0.001 – 999.999. Comment: In the case of incorrect input or exceeding limits, the ECR registers an error status in the form of E.... The error message is cleared by pressing the CLEAR key and the correct entry can then be made.
Operating Instructions CM 840/842 Cash Register Working with a department programmed as SCALES DEP. 5.1.1 Always place the item on the scales first. Then enter the kg price for the item and press the scales DEP button. The weight of the item and its price are printed on the receipt. 5.2 Registrations using the PLU number The item PLU is assigned to a specific item position in the cash register and is characterised by an assigned fixed number (max. 13-digit code, e.g.
Operating Instructions Example: CM 840/842 Cash Register Registering 15 pieces of PLU100, 2.6 pieces of PLU500, 2 pieces of PLU1000 (price modification 20.50 EUR), 1 piece of PLU100 1 5 X / TIME 1 0 0 PLU 2 · 6 X / TIME 5 0 0 PLU 2 X / TIME 2 0 5 0 (new price for PLU 100) PRICE LEVEL 1 1 0 0 0 PLU 1 0 0 PLU . . PLU 100 15 x PLU 500 2.6 x PRICE PLU 1000 2 x PLU 100 . 100.50 1507.50 100.50 261.30 20.50 41.00 100.50 . . . TOTAL 10-01-07 1910.
Operating Instructions Example: 1 CM 840/842 Cash Register Registering 1.127 kg of PLU 281637XVVVVVX (PLU price 89.00 EUR) · 1 2 7 X / TIME 2 8 1 6 3 7 0 0 0 0 0 0 0 . . . PLU PLU 2816... 1.127x CASH TOTAL 89.00 . . TOTAL 100.30 100.30 10-01-07 12-10 Working with a PLU programmed as SCALES PLU 5.2.1 Always place the item on the scales first.
Operating Instructions 5.4 CM 840/842 Cash Register Tender media keys (method of payment) The cash register has separate types of tender media keys. The basic methods of payment include the use of (CASH, CHEQUE, CREDIT and CARD). The parameters for these tender media keys can be programmed.
Operating Instructions CM 840/842 Cash Register Payment by credit: (Registrations) Option SUB TOTAL Display of amount due Option CREDIT When the SUM RECEIVED is greater than the AMOUNT due, the cash register automatically calculates the change due. If the SUM RECEIVED is not entered, the cash register display shows the full AMOUNT due for payment.
Operating Instructions CM 840/842 Cash Register Payment using the cash tender keys (bank note keys) 5.4.1 Assigned as standard feature on the Trade version keyboard (Registrations) Option SUB TOTAL Display of amount due Option 50 20 10 Cash tender keys If the sum received is too little, the amount still to be paid appears in the display.
Operating Instructions Example: CM 840/842 Cash Register Foreign currency 1 = USD, exchange rate = 0.76494 USD, with payment specification in USD 1 0 0 0 0 . DEP 1 SUB TOTAL Amount due 1 0 0 0 0 DEP01 100.00 . SUBTOTAL FC rate FC1 0.76494 TOTAL FC1 Optional display of foreign currency FC or 1 FC CASH FC1 FC rate FC1 0.76494 CASH CHANGE CHANGE FC1 Display <130.73> (total in USD) 10-01-07 100.00 130.73 200.00 152.99 52.99 69.
Operating Instructions CM 840/842 Cash Register Cancelling an item already registered – VOID: To clear an item which is not the last one entered, i.e. was entered previously in the transaction (the system cannot use the EC function) but the transaction has not been concluded by pressing the relevant tender media key, press the VOID key. Example: Registering 3 pieces of PLU 100 (price 100.
Operating Instructions 5.7 CM 840/842 Cash Register Discounts, surcharges, refunds in registrations The cash register enables several DISCOUNT and SURCHARGE transactions to be used. This concerns percentage discounts, surcharges on individual items (or the complete bill) and the absolute discount. In the case of percentage discount/surcharge, the system can use a defined, fixed %age rate (0.01 – 99.99%). Trade surcharge/discount in % on single items (complete receipt): 1 0 0 PLU 1 0 %- . .
Operating Instructions CM 840/842 Cash Register REFUND: An item or a total from a department This cash register function is used when the customer returns goods (e.g. when returning bottles with a deposit on them). The function is used when registrations have already been concluded by pressing a tender media key, e.g. CASH TOTAL . REF1 0 0 . . PLU REFUND PLU 100 -100.50 . . CASH TOTAL 5.8 Transactions without registration (received on account, paid out, etc.
Operating Instructions CM 840/842 Cash Register Paid out: Press the PO key to withdraw (reduce) a payment (CASH, CHEQUE, FOREIGN CURRENCIES, etc.) from the cash register. (I.e. the respective sum is subtracted from the total of the corresponding tender media in the cash register drawer). Paid out PO Tender media key (e.g.) Comment: CASH TOTAL The financial report indicates the number of times this key has been pressed and the total sum of the withdrawal. 5.
Operating Instructions 5.10 CM 840/842 Cash Register Additional information If the cash register implements the use of linked PLUs (i.e. after actuating a PLU, others follow automatically), the procedure for entry is the same in all cases. All the registration functions can be used in TRAINING Mode. The difference is that no registration transactions are recorded in the cash register reports.
Operating Instructions CM 840/842 Cash Register Changing tender media after printing receipt: It is possible to switch the payment from one tender to another after the receipt has been concluded, i.e. after having been printed. Transfer can be initiated by entering the amount: Press tender medium key = Tender medium from: Press tender medium key = Tender medium to: Example: 3 0 0 Transferring 30.
Operating Instructions CM 840/842 Cash Register Functions only active in the Gastronomy version Cash Register Operation – Table System 6 The table system serves to record individual registrations. A TABLE can be opened at any time, registered and corrected with PLU or DEP and the table can be closed again. The final receipt is printed out after the table has been paid. Comment: All the transactions described in Chapter 5 are operated identically in connection with the tables.
Operating Instructions CM 840/842 Cash Register A table view can be printed out on the ECR printer at any time. This does not concern a bill but simply a "review of the table". For this reason, the view does not have the attributes of a bill and is marked by the term "REVIEW". Example: Reopening table # 1 and printing the view 1 TABLE# 1 TABLE BILL PRINT PLU 10 100.50 . . . SUBTOTAL 100.50 ________________________________ 10-01-2007 6.
Operating Instructions CM 840/842 Cash Register Transferring selected items from one table to another: Enter the table number TABLE Start the splitting function SPLIT Select the PLU / After the PLU is displayed SPLIT Select the next PLU SPLIT When all the PLUs have been selected, enter the table number to which the PLUs should be transferred.
Operating Instructions Example: CM 840/842 Cash Register Only PLU 100 should be paid by table # 6 BILL 6 TABLE TABLE# 6 CLERK: Start the split payment function SPLIT PLU 100 Select the PLU ________________________________ TOTAL 100.50 CASH 100.50 / 100 appears in the display 100.
Operating Instructions 6.4 CM 840/842 Cash Register Table correction Use the standard keys in accordance with Section 5.6 to correct table items. An exception here is the Void key, which can be used in combination with the / keys. Table number TABLE Select item for cancellation Cancel the selected item / EC or VOID Delete 2 lines Enter the PLU no. PLU Close the table TABLE 6.
Operating Instructions 7 CM 840/842 Cash Register Stock PLU, Stock Counter Adjustment, Linking PLU Stock Addition of inventory stock: X-mode: 90 SUB TOTAL Option 1 Add stock for PLU PLU number PLU NNNN,NNN RA Option 2 Add stock for linked PLU PLU link number #/NS NNNN,NNN RA End adding inventory stock NNNN , NNN = SUB TOTAL Stock in range: 0.001 – 9999.
Operating Instructions 8 CM 840/842 Cash Register Overview of X-Reports, Z-Reports These reports are printed with the system in X or Z Mode (key position). X-mode : X-reports : The report is printed Z-mode : Z-reports : The report is printed after which all the values are deleted. 8.
Operating Instructions Hourly report In-drawer report Report open tables CM 840/842 Cash Register X/Z 12 CASH TOTAL X 13 CASH TOTAL X Training report Day X/Z Electronic journal – all detailed X Electronic journal – table detailed X Electronic journal – clerk summary X Electronic journal – table summary X Account report X Comment: 86 CASH TOTAL X/Z 96 CASH TOTAL Electronic journal – clerk detailed (for additional business receipt) 14 CASH TOTAL Gastronomy version only (Clerk no.
Operating Instructions 9 CM 840/842 Cash Register Error Messages (Error Symbols) Function error: (impermissible operation, another error) Alpha display E 11 FUNC E 11 Clerk error: (operator/clerk not logged on) Alpha display E 12 CLERK E 12 Control lock error: (incorrect key position) Alpha display E 13 CTRL L E 13 E 16: Incorrect report request: (Report must be printed) Enter Z-report “financial report day”: 01 and set the CASH TOTAL key to key lock position Z If S-mode should be changed, dele
Operating Instructions CM 840/842 Cash Register Table item – two free spaces error: (Table) Alpha display E 40 FREE 2 E 40 GASTRONOMY only FREE 1 E 41 GASTRONOMY only Table item – one free space error: (Table) Alpha display E 41 Table full (position established): (Table) Alpha display E 42 T FULL 1 E 42 GASTRONOMY only Table full (position no longer established): (Table) Alpha display E 43 T FULL 2 E 43 GASTRONOMY only E 44 COOK R E 44 GASTRONOMY only Cooking code compulsory error: Alpha d
Operating Instructions CM 840/842 Cash Register 10 Training Mode: "TRAINING" Mode is used to practice cash register transactions. FUNCTION: Set the key to key position "X": and enter 85 [CASH TOTAL]. Training mode is activated. A point appears in the display. The transactions can be printed via reports X/Z 86 and X/Z 87. Terminate the training function by turning the key to a different position. Clerk/Cashier #10 is automatically set to "Training".
Operating Instructions CM 840/842 Cash Register 11 Plug-in Peripherals, Software Updates The following peripheral equipment can be connected to the cash register: • • • Personal computer, for online operation and programming the cash register Barcode reader, for working with products provided with barcodes Scales, for use when connected to the cash register. We offer the following PC programmes for these cash registers: Installation is described in the Programming Instructions.
