OLY MPIA CM 940-F / 941-F / 942-F Operating Instructions Programming Instructions Since 1903 www.olympia-vertrieb.
Cash Register CM 940-F / 941-F / 942-F Declaration of Conformity CM 940-F / 941-F / 942-F Olympia 2011 Page 2 Specifications subject to change without notice!
Cash Register CM 940-F / 941-F / 942-F Dear Customer, Congratulations! We are pleased that you decided on purchasing the Olympia CM 940-F / 941-F / 942-F cash register. The CM 940-F / 941-F / 942-F is a high-quality cash register that implements the latest technologies to satisfy your needs in the best possible way. Please read the operating instructions/programming instructions to ensure you learn to use the cash register functions properly.
Cash Register CM 940-F / 941-F / 942-F Intended Use This cash register is exclusively intended for processing cash register business indoors. Any other use is considered unintended use. General Information / Safety Notes ● ● ● ● ● ● ● ● Ensure that the mains power supply corresponds to that specified on the rating plate located on the rear side of the cash register. This cash register is a highly sophisticated piece of equipment. Never attempt to repair it yourself.
Cash Register CM 940-F / 941-F / 942-F Contents 1 Product Features ...................................................................................................................................................... 11 2 Starting Up ................................................................................................................................................................ 13 2.1 Inserting a paper roll...................................................................................
Cash Register CM 940-F / 941-F / 942-F 6.2.2 6.3 6.4 6.5 6.6 6.7 Olympia Procedure to enter text ..................................................................................................................... 34 6.2.2.1 Entering digits, letters and special characters................................................................... 34 6.2.2.2 Deleting text entered ......................................................................................................... 35 6.2.
Cash Register CM 940-F / 941-F / 942-F 6.8 6.9 6.10 6.11 6.12 6.13 6.14 6.15 6.16 6.17 6.18 6.19 6.20 6.21 6.22 6.23 6.24 6.25 6.26 6.27 6.28 6.29 6.30 Olympia Programming tender media identification......................................................................................................... 66 6.8.1 Programming tender media identification using the PC ................................................................... 67 Programming an amount-related surcharge (+).........................
Cash Register CM 940-F / 941-F / 942-F 6.31 Programming the decimal point / decimal places...........................................................................................107 6.31.1 Programming the decimal places using the PC..............................................................................108 6.32 Programming rounding...................................................................................................................................109 6.32.
Cash Register CM 940-F / 941-F / 942-F 7.10 7.11 7.12 7.13 7.14 7.15 7.16 Refunds ..........................................................................................................................................................130 Received on account operations ....................................................................................................................131 Paid out operations ....................................................................................................
Cash Register CM 940-F / 941-F / 942-F 14.2 USB flash card slot for data backup...............................................................................................................152 14.2.1 Saving data on a USB flash card ....................................................................................................152 14.2.2 Loading data from the USB flash card............................................................................................152 14.3 Bar code scanners .............
Cash Register CM 940-F / 941-F / 942-F 1 Product Features Feature CM 940-F CM 941-F CM 942-F Cash drawer None None Large Weight 2.1 kg 5.1 kg 8.0 kg ECR types Hairdresser's version, baker's version, restaurant version Keyboard type Raised keyboard (with 48 keys) or flat keyboard (with 84 keys) No. of departments 99 No. of PLUs 4,096 No. of LINK PLUs 50 (max. 3 per PLU) No. of clerk PLUs 60 No. of clerks 16 No. of VAT rates 8 No. of logo messages 8 No. of AD messages 8 No.
Cash Register CM 940-F / 941-F / 942-F Feature CM 940-F Cash register reports ● ● ● ● Additional features ● ● ● ● ● Lock / Keys CM 941-F CM 942-F X1/Z1 financial report, day ● X/Z clerk report, day/month X2/Z2 financial report, month ● X/Z clerk PLU report, day/month X/Z department report, day/month ● X/Z training report, day/month X/Z PLU report, day/month ● X/Z electronic journal, details/totals Data backup via SD card or USB flash card Electronic ring journal (16,000 lines) Training mode Delaye
Cash Register CM 940-F / 941-F / 942-F 2 Starting Up 2.1 Inserting a paper roll Attention: Only use thermal paper! 1. Remove the printer lid. 2. Pivot the paper transport unit up. 3. Insert a roll of thermal paper, 57 mm wide and max. 70 mm diameter, so that the thermal paper unrolls from the bottom and is fed past the printer mechanism, see Fig. 1. 4. Draw the leading edge of the paper over the tear-off edge and pivot the paper transport unit down, locking it in place. 5.
Cash Register CM 940-F / 941-F / 942-F 3 Key-Operated Control Switch 3.1 Key switch positions The key can be turned to five different positions: OFF REG X Z PRG The cash register is off Registration mode Print report without memory deletion Print report with memory deletion Programming mode 3.2 Keys Six different keys are available for use with the cash register: Key identification No.
Cash Register CM 940-F / 941-F / 942-F 4 Keyboard The cash register is available with either a raised or flat keyboard. 4.1 Raised keyboard In its standard form, the cash register leaves the factory with German labels on the keyboard. It is possible to apply labels in different languages on the keys. Keyboard sheets in various languages are enclosed with the cash register for this purpose. 4.1.1 Raised keyboard labels in English 4.1.2 Raised keyboard labels in German 4.1.
Cash Register CM 940-F / 941-F / 942-F 4.2 Flat keyboard Note: To use the flat keyboard, the cash register ECR type must be set to 0 (Hairdresser's version) (see Chapter 6.30). 4.2.
Cash Register CM 940-F / 941-F / 942-F 4.3 Explanation of the key functions 4.3.1 Standard keys on the keyboard Note: The following table indicates whether the respective key is available on the raised keyboard (H) or flat keyboard (F). Key % $ " # H F H F Explanation If you press and hold the ┣FEED┫ key, the receipt or journal paper continues to be fed until the key is released.
Cash Register CM 940-F / 941-F / 942-F - Continued Key H F H V Explanation Numeric keys: The numeric keys are used to enter digits. The ┣. DEL┫ or ┣ . ┫ key is used to enter a decimal point. F H ,-. to STU H The ┣PLU┫ (Price-Look-Up) key. F F The PLU keys from 1 to 42 can be used to select specific PLUs directly. The ┣DP-SHIFT┫ key is used to switch between the three department levels.
Cash Register CM 940-F / 941-F / 942-F - Continued Key H F H F H F '+/ &*. H %)- $(, +*) F ('& 01 H 23 H H F H H F ! H F Explanation The key is used to change the size of the print on the receipt. The ┣ X ┫ key is used to repeat (multiply) entries for departments or refunds. The Department keys serve to register departments. The cash register is provided with preprogrammed fixed tender keys for frequently required amounts.
Cash Register CM 940-F / 941-F / 942-F - Continued - Key H " H # H ! 4.3.2 F F Explanation Press the ┣SUB-TOTAL┫ key to display the total amount of the sales or produce a copy of the bill. The ┣CASH┫ key is used for cash transactions. F Functions not provided on the standard keyboard The following functions can be programmed on the cash register if required: The following table indicates the keyboard on which the function is not available by default: raised keyboard (H) or flat keyboard (F).
Cash Register CM 940-F / 941-F / 942-F - Continued Meaning H F Explanation ┣CHECK┫ * H F Tender media key for payment made by debit card/cheque. ┣TAX 1┫ * H F The VAT for an item is calculated at value added tax rate 1 for the completion of a receipt. ┣TAX 2┫ * H F The VAT for an item is calculated at value added tax rate 2 for the completion of a receipt.
Cash Register CM 940-F / 941-F / 942-F 5 Programming the Cash Register Via the PC It is possible to programme the cash register using a PC as an alternative to programming it manually (see Chapter 6). The following accessories are enclosed with the cash register to enable this: ● a USB cable to connect the cash register to the PC and ● a data CD with the recommended PC programme Olympia ECR Management System. Note: We recommend you only programme the cash register using Olympia ECR Management System.
Cash Register CM 940-F / 941-F / 942-F - Continued The installation routine is started. The programming software is automatically installed in C:\Program Files if no modifications have been made. 6. Conclude the process when the installation has finished by clicking on CLOSE. Note: 5.2 1. During the installation, a link with the name EcrSystem is established on the desktop. The programme can then be started simply by double-clicking on the relevant icon.
Cash Register CM 940-F / 941-F / 942-F Fig. 6 Activate the USB interface: 5. Select the System Setting(S) menu in the menu bar. 6. Select the Setup Usb Driver menu option. The following window opens (see Fig. 7): Fig.
Cash Register CM 940-F / 941-F / 942-F - Continued 7. 8. 9. 10. Do not alter the values already defined. Click on INSTALL. Confirm by clicking on OK. Close the window by clicking on the X at the top right of the window. 5.3 1. 2. Connecting the PC to the cash register Plug one end of the USB cable in the USB port at the rear of the cash register. Plug the other end of the USB cable in a USB port in your PC. The hardware wizard appears automatically. 3. 4. 5.
Cash Register CM 940-F / 941-F / 942-F 5.4.1 Using a basic programme supplied Open the basic programme supplied 1. 2. Click on System Setting(S). Select Select Database. The sample application programmes contained on the CD in the Applications folder appear for selection. 3. 4. Select which version you want to load. Click on the [Open] button. The basic programme selected is opened. Fig. 8 Saving the basic programme supplied under a new name Firstly, save the basic programme under a new name: 1.
Cash Register CM 940-F / 941-F / 942-F 5.4.2 Programming a completely new set of data Save your programmed data under a new name: 1. Click on System Setting(S). 2. Select Database Backup. 3. You can programme the data according to your needs (see Chapter 5.5). 5.5 Selection window and programming operation After you have opened one of the basic programmes supplied or a new file, the programmable contents are listed in a selection window on the left (see Fig. 9).
Cash Register CM 940-F / 941-F / 942-F Example: Programming the logo message (using one of the basic programmes supplied as a basis) Fig. 10 In order to fill data in the fields: 1. Move the cursor to the relevant field and click the left-hand mouse button. 2. Use the PC keyboard to enter the content required. 3. Double-click in a field to display the setting options and select one directly. Note: This is not available for all fields.
Cash Register CM 940-F / 941-F / 942-F 5.6 Menu bar The menu bar also provides a range of functions for selection: A 1 2 B 3 4 C 5 6 7 8 9 No. Significance 10 11 12 13 14 15 Fig. 11 Significance of the menus and buttons No.
Cash Register CM 940-F / 941-F / 942-F 5.7 5.7.1 Loading data from the PC to the cash register Loading all the data from the PC to the cash register When you have completed all the programming input, transfer all the data to the cash register: 1. Click on the ECR Setting(E) menu. 2. Select the Data Management option. 3. Click on the [Update To ECR] button (see Fig. 12). Data transfer then begins. A corresponding window on the screen indicates the current transfer status. Fig.
Cash Register CM 940-F / 941-F / 942-F 5.7.2 1. 2. Loading individual data files from the PC to the cash register Select the content to be transferred in the selection window and display it on the monitor screen (see Chapter 5.5). Click on the Update To ECR button. Note: Please note that when using Update To ECR, only the current screen contents are transferred! While the data is being transferred to the cash register, the ONLINE STATUS message appears in the cash register display.
Cash Register CM 940-F / 941-F / 942-F 6 Programming on the Cash Register 6.1 Basics for programming ● ● ● 6.1.1 To programme the cash register, the key switch must always be set to PRG. If the key switch is in position PRG, the Programming menu appears in the display: A 2-digit programme number appears beside which the feature which can be programmed is described briefly. When a feature is already programmed as required, you can normally skip the programming step.
Cash Register CM 940-F / 941-F / 942-F - Continued Displayanzeige - German Display content in English Significance 46.DALLAS SCHLÜSSEL 46.DALLAS KEYS Programme Dallas keys 47.ECR FUNKTIONS-TYP 47.ECR TYPE Set cash register type 48.DEZIMAL PUNKT 48.DECIMAL POINT Set number of decimal places 49.SPRACHE 49.LANGUAGE Set language 50.RUNDUNG PO-RA% 50.ROUNDING PO-RA% Programme rounding method 51.RUNDUNG STEUER 51.ROUND TAX Programme tax rounding method 52.DATUMS FOMAT 52.
Cash Register CM 940-F / 941-F / 942-F 6.2 Text input When programming certain options, it is possible to enter text. Note: Texts are programmed directly via the cash register keyboard. 6.2.1 Text input areas a maximum number of characters Text can be entered in the following programming areas: Text input for programming 6.2.2 Max.
Cash Register CM 940-F / 941-F / 942-F Example: Enter the text "Bar" Input Display Yes,Exit # 2x B ABC. : A Å B ( 1/18) C a b c 8 Ä Á Yes,Exit # 4x # 7x Ba ABC. : A Å B ( 2/18) C a b c 8 Ä Á Yes,Exit Bar ABC. : ( 3/18) P Q R S p q r s 1 ß # " 6.2.2.2 Deleting text entered Position the cursor in the input area for text and press the ┣CLR┫ key to delete any existing text.
Cash Register CM 940-F / 941-F / 942-F 6.2.3 Keys for text input Key Significance Press the relevant key the necessary number of times in order to enter the required digits, letters and special characters. Press to enter digits and special characters. Press to enter digits and special characters. Press to enter a space. Press to delete the last character entered. Press to delete the entire input. 6.2.
Cash Register CM 940-F / 941-F / 942-F 6.3 Changing the language The texts in the display and on the receipt can be made in four different languages: English, German (default setting), French and Dutch.
Cash Register CM 940-F / 941-F / 942-F 6.3.1 Changing the language using the PC To define the language using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.4 Programming departments A maximum of 99 departments can be programmed. Note: On leaving the factory, departments 1 to 8 are already assigned VAT tax rate 1 at 19% and departments 9 to 24 are assigned VAT tax rate 2 at 7%. All the departments are set-up as an itemised department with free pricing. If these settings correspond with those you need, no adjustments to the programme are necessary at this point. 6.4.
Cash Register CM 940-F / 941-F / 942-F 6.4.2 Department programming 1. 2. Set the key to PRG. Select programme number 01 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. Programming department name (option): 4. Use the ┣↑┫ and ┣↓┫ keys to move to the input area for the department name. 5. Press the ┣CASH┫ key to confirm the selection. 6. Delete the old department name by pressing the ┣CLR┫ key. Enter the required text (max. 18 characters) (see Chapter 6.2).
Cash Register CM 940-F / 941-F / 942-F Example: Department 1 should be a positive itemised department with a standard fixed price 1 of € 14.90 and a reduced fixed price 2 of € 9.90, referred to as "ABC" and operate at the reduced tax rate 2 of 7%. Input Display Initiate department programming: =DEPARTMENT [Dept01 # 1 – 1= ] 0.00 PRICE-1 0.
Cash Register CM 940-F / 941-F / 942-F - Continued Defining department status: # 00 STATUS 01 STATUS Save and conclude department programming: Save...!! # " 6.4.3 Please Continue... Navigating in the departments ● Use the ┣↑┫ and ┣↓┫ keys to move to the top line and then press the ┣CASH┫ key several times to switch between the DP memory locations. ● By pressing the ┣DP-SHIFT┫ key, you can access the same position in the next PLU. 6.4.
Cash Register CM 940-F / 941-F / 942-F 6.5 Programming PLUs / items A maximum of 4,096 PLUs (items) can be programmed. 6.5.1 Programmable contents The following 9 features must or can be programmed or defined for each PLU: 6.5.1.1 PLU number There are 4,096 memory locations available. EAN bar codes with up to 13 digits can be read via a bar code scanner. 6.5.1.2 PLU caption You can programme individual PLU names (max. 18 characters). This programming step is optional.
Cash Register CM 940-F / 941-F / 942-F (b) Printout on the kitchen printer (KD#) Orders can be sent to the kitchen directly by means of an external kitchen printer (also see Chapter 6.26). A kitchen printer must be activated via system option 9 (status code 2) so that printing on a kitchen printer works.
Cash Register CM 940-F / 941-F / 942-F Types 1 to 4: Consolidated receipt Type 5 Only one receipt is issued containing the entire order. An order receipt is issued initially containing the entire order. This is followed by the respective single receipts for identicle items.
Cash Register CM 940-F / 941-F / 942-F - Continued Type 6 Type 7 Only single receipts are issued for identicle items. An order receipt is issued initially containing the entire order. A single receipt is then printed for each item.
Cash Register CM 940-F / 941-F / 942-F 6.5.1.9 Inventory The inventory relates to the number of pieces of an item in stock. Note: Olympia Since the current inventory of a PLU can be printed in the reports, system option 11 (status code 1) for the PLU inventory counter must be activated (see Chapter 6.15).
Cash Register CM 940-F / 941-F / 942-F 6.5.2 Programming PLUs 1. 2. Set the key to PRG Select programme number 03 (refer to Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. The first PLU programmed is always displayed. Enter the PLU number 4. Use the ┣↑┫ and ┣↓┫ keys to move to the input area for the PLU number. 5. Use the digit keys to define which PLU is to be programmed. 6. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 940-F / 941-F / 942-F - Continued Programming LINK-PLU 1 (option): 21. Enter the PLU number. 22. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the next programming step. Programming LINK-PLU 2 (option): 23. Enter the PLU number. 24. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the next programming step. Programming LINK-PLU 3 (option): 25. Enter the PLU number. 26. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 940-F / 941-F / 942-F Example: PLU no. 22 is a positive PLU (PLU status = 00) and should be identified by "Pizza". PLU no. 22 should have a standard fixed price of € 8.90, a reduced fixed price of € 6.- and be assigned to Department 01. Tax rate 1 applies. PLU no. 22 should be linked with LINK PLU no. 33. PLU no. 22 should belong to order type 2 and kitchen receipts should be printed according to type 5 (code for order type and printing on kitchen printer = 25).
Cash Register CM 940-F / 941-F / 942-F - Continued Input Display Programming PLU price 1: # 0.00 PRICE1 8.90 PRICE1 0.00 PRICE2 6.
Cash Register CM 940-F / 941-F / 942-F - Continued Programming the code for order type or printing on kitchen printer: # 00 ORDER # / KD# 10 ORDER # / KD# Entering the inventory (stock): # 0 STOCK 100 STOCK Saving and ending programming the PLU: SAVE... # " 6.5.3 DELETE Navigating in the PLUs ● Use the ┣↑┫ and ┣↓┫ keys to move to the top line and then press the ┣CASH┫ key several times to switch between the PLU memory locations.
Cash Register CM 940-F / 941-F / 942-F 6.5.5 Programming PLUs using the PC In order to programme PLUs/items using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.6 Programming LINK PLUs LINK PLUs are linked to a "normal" PLU. When the "normal" PLU is registered, the LINK PLU is automatically registered too. A maximum of 50 LINK PLUs can be programmed. 6.6.1 Programmable contents The procedure to programme a LINK PLU is basically the same as that to programme a PLU. The following 9 features must or can be programmed or defined for each LINK PLU: 6.6.1.1 LINK PLU number There are 50 memory locations available. 6.6.1.
Cash Register CM 940-F / 941-F / 942-F 6.6.2 Programming LINK PLUs 1. 2. Set the key to PRG Select programme number 04 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. The first PLU programmed is always displayed. Entering the LINK PLU number: 4. Use the ┣↑┫ and ┣↓┫ keys to move to the input area for the LINK PLU number. 5. Use the digit keys to define which LINK PLU is to be programmed. 6. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 940-F / 941-F / 942-F Example: LINK PLU no. 5 is a positive PLU (PLU status = 00) and should be identified by "***". LINK PLU no. 5 should have a fixed price of € 3.30 and be assigned to Department 9. Tax rate 1 applies. There were 150 pieces in stock at the time of programming. Input Initiate programming the LINK PLU: =linkPLU [0 ] [ # 1- 1 FREE CODE ] 0.00 PRICE1 0.00 PRICE2 0 TAX GROUP 0 LINK DEPT 00 STATUS SAVE...
Cash Register CM 940-F / 941-F / 942-F - Continued Input Display Assigning a tax rate # 0 TAX GROUP 1 TAX GROUP 0 LINK DEPT 9 LINK DEPT Assigning a department : # Defining the LINK PLU status: # 00 STATUS 00 STATUS Saving and ending programming the LINK PLU: # " 6.6.3 SAVE... Navigating in the LINK PLU ● Use the ┣↑┫ and ┣↓┫ keys to move to the top line and then press the ┣CASH┫ key several times to switch between the LINK PLU memory locations.
Cash Register CM 940-F / 941-F / 942-F 6.6.5 Programming LINK PLUs using the PC In order to programme LINK PLUs using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.7 Clerk system The clerk system serves to assign transactions to the individual clerks and is designed for a maximum of 16 clerks. When the clerk system is active, clerks must log on to the cash register with their clerk number and clerk password (pass code). When the machine leaves the factory, the clerk system is not active. 6.7.1 Programmable contents The following features must or can be programmed or defined for each clerk or clerk number: 6.7.1.
Cash Register CM 940-F / 941-F / 942-F 6.7.1.4 Clerk attributes / Clerk rights You can assign each clerk various attributes in three steps via the cash register. These attributes determine which functions may be executed by a clerk. There are three different status numbers with which to programme clerk attributes. Each status number is a 2-digit number. Each digit in a status number can be between 0 and 7 according to the tables below. The default settings appear in bold print.
Cash Register CM 940-F / 941-F / 942-F 6.7.2 Programming clerks Example: The name "Eva" must be programmed for clerk no. 2. Her pass code must be set to 222222. Clerk no. 2 should receive a commission of 3% of the net sales and be assigned all clerk rights except that for printing Zreports. 1. 2. Set the key to PRG Select programme number 06 (refer to Chapter 6.1.2). Press the ┣CASH┫ key to confirm the selection. The first clerk appears in the display. Input Display =CLERK [01 3.
Cash Register CM 940-F / 941-F / 942-F - Continued 13. Enter a new 6-digit password in the NEW CODE input area (digits only). 14. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the next input area. 15. Repeat password input in the Confirm CODE input area. 16. Press the ┣CASH┫ key to confirm the input. The cash register indicates the storing process in the display and then automatically switches to the COMM. RATE% input area . 17.
Cash Register CM 940-F / 941-F / 942-F - Continued - # 25. Enter the 2-digit status number 3. 26. Press the ┣CASH┫ key to confirm the input. Note: 00 STATUS3 When a feature is already programmed as required, you can skip the programming step. Saving and concluding clerk programming: 6.7.3 27. Confirm SAVE… by pressing the ┣CASH┫ key. # 28. Continue programming for other clerks or conclude the clerk programming process by pressing the ┣SUB-TOTAL┫ key. " Save...!! Please Continue...
Cash Register CM 940-F / 941-F / 942-F 6.7.4 Logging on to the cash register as a clerk Example: Clerk no. 2 (clerk name = Eva, clerk number = 2, clerk pass code = 222222) logs on to the cash register. In all key switch positions Input 1. Enter the clerk number (1, 2, 3, … or 16). Press the ┣CLERK┫ or ┣CASH┫ key to confirm the entry. If a pass code has been programmed, you are now requested to enter it. 2. 3. Enter the 6-digit clerk pass code. 4. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 940-F / 941-F / 942-F 6.7.5 Programming clerks using the PC In order to programme clerks using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.8 Programming tender media identification The tender media defines the method of payment for a purchase. There are five different tender media.
Cash Register CM 940-F / 941-F / 942-F 6.8.1 Programming tender media identification using the PC In order to programme tender media identification using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.9 Programming an amount-related surcharge (+) This function programs a fixed amount for the surcharge. Note: When the cash register is in its default setting, the key for the fixed amount surcharge is not set-up on the keyboard. The way in which to reprogram the keyboard is described in Chapter 6.28. Example: A fixed surcharge of € 6.- must be programmed. 1. 2. Set the key to PRG. Select programme number 09 (see Chapter 6.1.2). 3.
Cash Register CM 940-F / 941-F / 942-F 6.10 Programming an amount-related discount (-) This function programs a fixed amount for the discount. Note: When the cash register is in its default setting, the key for the fixed amount discount is not set-up on the keyboard. The way in which to reprogram the keyboard is described in Chapter 6.28. Example: A fixed discount of € 1.- must be programmed. 1. 2. Set the key to PRG Select programme number 09 (see Chapter 6.1.2). 3.
Cash Register CM 940-F / 941-F / 942-F 6.11 Programming a percentage surcharge (%+) This function programs a surcharge as a percentage value. Example: A percentage value of 10% must be programmed for the surcharge. 1. 2. Set the key to PRG. Select programme number 10 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. 4. 5. 6. 7. 6.11.1 Input Display =Key +/- # [ Use the ┣↑┫ and ┣↓┫ keys to move to the [ ] ADD ON% input area.
Cash Register CM 940-F / 941-F / 942-F 6.13 Programming the training pass code You can enter a 6-digit password (pass code) for Training mode which must then be entered each time a clerk wants to operate the cash register in Training mode. Example: 123456 should be programmed as the training code. 1. 2. Set the key to PRG. Select programme number 11 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. 4.
Cash Register CM 940-F / 941-F / 942-F 6.13.1 Programming the training pass code using the PC In order to programme a Training pass code using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.14 Programming the machine number The cash register can be assigned a 4-digit machine number which is then printed on all receipts and reports. Note: If the machine number is 0000, no number is printed. Example: 5555 should be programmed as the machine number. 1. 2. Set the key to PRG. Select programme number 12 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. Enter the machine number using the numeric keys. 4. 5. 6. 6.14.
Cash Register CM 940-F / 941-F / 942-F 6.15 System options 65 different cash register features can be set using the system options. When the cash register leaves the factory, the system options are set for normal cash register operation (digits below in bold print). Programming of the individual features has been arranged in 14 system options. Up to 6 different features can be programmed for each system option .
Cash Register CM 940-F / 941-F / 942-F System option 3 Status code 1 Features: 0 Reset Z1 counter after Z1 report 1 Status code 2 2 X Reset Z2 counter after Z2 report 3 4 X X 5 7 Features: X Reset Z1 counter after Zreport day X X Sale zero price PLU enable X X Clerk system not active X X Reset GT1 counter after Z1 report 6 X X 0 1 2 X 3 4 X X 5 6 X X 7 X X X X X X X 4 5 6 7 System option 4 Status code 1 Features: 0 Not printing zero skipped at Z-reports 1
Cash Register CM 940-F / 941-F / 942-F System option 7 Status code 1 Features: 0 Tax amount is printed after tender amount 1 Status code 2 2 X Only print total tax amount on receipt 3 4 X X 5 7 Features: X Not print net and tax amount together X X (reserved) X X Print graphical logo on receipt X X No printout of tax rate on receipt 6 X X 0 1 2 X 3 4 X X 5 6 X X 7 X X X X X X X 4 5 6 7 System option 8 Status code 1 Features: 0 (reserved) 1 Status code 2 2
Cash Register CM 940-F / 941-F / 942-F System option 11 Status code 1 Features: 0 Print subtotal on order receipt 1 Status code 2 2 X Stock PLU counter is disabled 3 4 X Tax calculation after transaction 6 7 Features: X Print graphical logo on order receipt X X Print logo text on order receipt X X Basic level keyboard reset after PLU registration X X X 5 X X 0 1 2 X 3 4 X X 5 6 X X 7 X X X X X X X 4 5 6 7 System option 12 Status code 1 Features: 0 Print qua
Cash Register CM 940-F / 941-F / 942-F 6.15.2 Programming system options Tip: Before starting with programming, take your time to consider how you want to programme the individual features and note down the 2-digit status number which needs to be entered. 1. 2. Set the key to PRG. Select programme number 13 (see Chapter 6.1.2). Input =P REGISTER Press the ┣CASH┫ key to confirm the selection. The first system option and its current status appear in the display. # [32] 3. 1- 1= STATUS NO.Mx-My 4.
Cash Register CM 940-F / 941-F / 942-F 6.15.4 Programming system options using the PC In order to programme system options (P-Register) using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.16 Example: Programming the date and time 17.06.2011 should be programmed as the date. 13:30 should be programmed as the time. 1. 2. Set the key to PRG. Select programme number 14 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. Input Display =Date & Time Date: # - 1= DD/MM/YYYY 00/00/2000 Time: HH/MM 00-00 The input area for the day's date is already marked. 4. Enter the day's date.
Cash Register CM 940-F / 941-F / 942-F 6.17 Programming foreign currencies A maximum of 2 foreign currencies can be programmed. Note: If you want to operate with the second foreign currency, you must programme the ┣FC 2┫ key on the keyboard(see Chapter 6.28).
Cash Register CM 940-F / 941-F / 942-F - Continued Input # " The cash register automatically changes to the [ ] Native: input area. 13. Enter the local currency. 14. Press the ┣CASH┫ key to confirm the input. 15. Conclude programming by pressing the ┣SUB-TOTAL┫ key. 6.18 Display Native: 0.01 Native: 1 Save...!! Please Continue... Programming printing of the X / Z reports You can define the content of the X and Z report printouts. There are 10 different features available.
Cash Register CM 940-F / 941-F / 942-F 6.18.2 Programming status numbers Example: All the information should be printed on the X/Z reports: Status number 1 = 76, status number 2 = 76. 1. 2. Set the key to PRG. Select programme number 18 (see Chapter 6.1.2). Press the ┣CASH┫ key to confirm the selection. The current settings of the two status numbers appear in the display. 3. 4. 5. 6. 7. 8. 9. Use the ┣↑┫ and ┣↓┫ keys to move to the [ ] STATUS1 input area.
Cash Register CM 940-F / 941-F / 942-F 6.18.3 Programming the content of the report printout using the PC In order to programme content of the report printout using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig. 23 Important: *** After data has been transferred to the cash register, the software requires it is switched off briefly! *** Note: Olympia You can alter all the system texts (see Fig.
Cash Register CM 940-F / 941-F / 942-F 6.19 Programming clerk PLUs A maximum of 60 clerk PLUs can be programmed. Clerk PLUs are PLUs which have already been programmed (see Chapter 6.5) whose sale/revenue is automatically saved in the system for all clerks and printed later in a X/Z clerk PLU report when the PLU has been defined as a clerk PLU beforehand. This provides a quick view as to which clerks have sold more or less of an item compared to other clerks. Example: PLU no.
Cash Register CM 940-F / 941-F / 942-F 6.20 Programming the RS 232 port The cash register is equipped with 5 ports on the rear side with which to connect periphery devices (see Chapter 1). The RS 232 serial port on the cash register serves to connect a kitchen printer or a set of scales. 6.20.
Cash Register CM 940-F / 941-F / 942-F 6.20.2 Programming the RS 232 port Example: The RS 232 port is set-up for the connection of the Olympia/SERD TH 200 kitchen printer with a baud rate of 19,200 baud, for a data length of 7 bit, no parity and with 2 stop bits: status number 1 = 2, status number 2 = 20, status number 3 = 01. 1. 2. Set the key to PRG. Select programme number 23 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. Note: 4. 5. 6. 7. 8. 9.
Cash Register CM 940-F / 941-F / 942-F 6.21 Programming tax rates A maximum of 8 tax rates can be programmed. Note: The VAT tax rates 1 and 2 are preprogrammed at the factory to 19% and 7%, respectively. Tip: Leave one tax rate without a tax assigned. This serves for neutral sales, e.g for cigarettes when a clerk purchases a pack from a machine as a service for a guest. Example: 19.6% should be programmed for tax rate 3. 1. 2. Set the key to PRG. Select programme number 30 (see Chapter 6.1.2). 3.
Cash Register CM 940-F / 941-F / 942-F 6.21.1 Programming tax rates using the PC In order to programme the tax rates using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.22 Programming logo messages The logo message, printed at the top of the receipt, can contain up to 8 lines and a maximum of 32 characters per line. Four logo lines are already pre-programmed. Note: ● If you do not want to print a logo message, you can delete the pre-programmed logo message lines. ● The way to enter texts is described in Chapter 6.2. ● Text lines which are not programmed are not printed. ● Only 20 characters of a line can be shown in the display.
Cash Register CM 940-F / 941-F / 942-F 6.22.1 Programming logo messages using the PC In order to programme logo message lines using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.23 Programming AD messages The added, AD message, printed at the bottom of the receipt, can contain up to 8 lines and a maximum of 32 characters per line. Three end lines are already pre-programmed. Note: ● If you do not want to print an end message, you can delete the pre-programmed message lines. ● The way to enter texts is described in Chapter 6.2. ● Text lines which are not programmed are not printed. ● Only 20 characters of a line can be shown in the display.
Cash Register CM 940-F / 941-F / 942-F 6.24 Programming additional (cooking) messages Cooking messages relate to additional information for the kitchen, e.g., how a steak should be prepared: rare, medium, well-done etc. or whether a meal should be served with or without a side salad. Up to 30 cooking messages can be programmed, each with a maximum of 18 characters. Example: Cooking messages "rare", "medium" and "well done" should be assigned to memory locations 11 to 13. 1. 2.
Cash Register CM 940-F / 941-F / 942-F 6.24.1 Programming cooking messages using the PC In order to programme cooking messages using the PC programme,OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.25 Programming order messages Order receipts / order types are only available when the cash register is operated in its restaurant version (see Chapter 6.30). Order types ensure that PLUs with the same order number are printed on the same order message (also see Chapter 6.5.1.8).
Cash Register CM 940-F / 941-F / 942-F 6.25.1 Programming order messages using the PC In order to programme order messages using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.26 Programming kitchen receipts Orders can be transferred directly to the kitchen and printed on an external kitchen printer as kitchen receipts. There are 8 different printout versions of kitchen receipts (see Chapter 6.5.1.8) which combine the printing of order receipts and single receipts and which are transferred to a kitchen printer.
Cash Register CM 940-F / 941-F / 942-F 6.27 Selecting a graphical logo You can print a graphical logo above the logo message on a receipt. There are 23 images available for selection, see Fig. 4: Fig. 28 1. 2. Set the key to PRG. Select programme number 44 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. Enter the number of the graphical logo you want to print in the [ ] No. input area, e.g. 17. 4. 5. 6. Note: Olympia Press the ┣CASH┫ key to confirm the input.
Cash Register CM 940-F / 941-F / 942-F 6.27.1 Programming a graphical logo using the PC In order to programme a graphic logo using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.28 Programming the keyboard You can reprogramme the keyboard according to your wants and needs. The following keys can be programmed: ● Function keys ● Tender media keys (method of payment) ● Foreign currency keys ● DP keys ● PLU keys ● Clerk keys ● Cooking messages 6.28.1 Key codes Each function has a 3-digit code number which identifies it uniquely. The code number is required for programming.
Cash Register CM 940-F / 941-F / 942-F 6.28.2 Programming the keys Example: The "Training" function (code number 34) should be assigned to the key currently assigned the "Print Size" function (code number 64). 1. 2. Set the key to PRG. Select programme number 45 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. Input Display =KEY-FUNCTION [ 0] # [ 0] 1= VALUE CODE KEY BE ASSIGNED INIT DEFAULT KEYBD. If you want to programme a PLU key: 4. Press the ┣CASH┫ key again.
Cash Register CM 940-F / 941-F / 942-F 6.28.3 Resetting the cash register to its default settings 1. 2. Set the key to PRG. Select programme number 45 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. Input Display =KEY-FUNCTION # [ 0] [ 0] 1= VALUE CODE KEY BE ASSIGNED INIT DEFAULT KEYBD. 4. 5. 6. Olympia 2011 Use the ┣↑┫ and ┣↓┫ keys to move to the INIT DEFAULT KEYBD. field. Save the programmed data by pressing the ┣CASH┫ key.
Cash Register CM 940-F / 941-F / 942-F 6.28.4 Programming the keyboard assignment using the PC 6.28.4.1 Programming a raised keyboard assignment using the PC In order to programme the raised keyboard using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.28.4.2 Programming the flat keyboard assignment using the PC In order to programme the flat keyboard using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.29 Programming Dallas keys Dallas keys are so called unicums which operate using a 12-character code. There is only one copy of each Dallas key. In this way, Dallas keys simultaneously offer a great deal of security and ease of operation. Note: To install the Dallas lock, see Chapter 14.6. Example: A Dallas key should be programmed for clerk no. 2. 1. 2. Set the key to PRG. Select programme number 46 (see Chapter 6.1.2). 3.
Cash Register CM 940-F / 941-F / 942-F 6.
Cash Register CM 940-F / 941-F / 942-F 6.31 Programming the decimal point / decimal places You can define to how many decimal places the cash register should operate: Appearance in display and receipt printout No. of decimal places 1 0 1.0 1 1.00 2 1.000 3 Note: The default setting is two decimal places. Example: The cash register should operate to three decimal places. 1. 2. Set the key to PRG. Select programme number 48 (see Chapter 6.1.2). 3.
Cash Register CM 940-F / 941-F / 942-F 6.31.1 Programming the decimal places using the PC In order to programme the number of decimal places using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.32 Programming rounding The cash register always rounds the totals after pressing the ┣SUB-TOTAL┫ and ┣CASH┫ keys. 6.32.1 Programming rounding for received on account/paid out and for calculating tax You can define whether calculations for receiving on account / paying out and for tax should be rounded up or down after selecting the type of rounding required.
Cash Register CM 940-F / 941-F / 942-F 6.32.1.2 Programming rounding for tax calculation Significance Rounding code A Always round down 0 Rounding (according to rounding method selected) 1 Always round up 2 Note: In its default setting, rounding is always set for calculating the tax. Example: Amounts should always be rounded down following tax calculation. 1. 2. Set the key to PRG. Select programme number 51 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection.
Cash Register CM 940-F / 941-F / 942-F 6.32.2 Defining the rounding method The rounding method defines the method applied to round amounts when the amounts must be rounded to the programmed number of decimal places and rounding is required for amounts received/paid out and calculating tax (rounding code A = 1). Rounding method (special European rounding) Rounding code B No special European rounding (commercial 5/4 rounding applies (see Chapter 6.32.1)) 0 European rounding: Switzerland 0.01 – 0.
Cash Register CM 940-F / 941-F / 942-F 6.32.3 Programming rounding using the PC In order to programme the rounding using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 6.33 Programming the date format You can define how the date should be printed: Date format Code Month / Day / Year (MM / DD / YYYY) 0 Day / Month / Year (DD /MM / YYYY) 1 Year / Month / Day (YYYY / MM / DD) 2 Note: The date is set to Month / Day / Year in its default state. Note: For programming the date format, see Chapter 6.16. Example: The date should be printed in the format Year / Month / Day. 1. 2. Set the key to PRG.
Cash Register CM 940-F / 941-F / 942-F 6.33.1 Programming the date format using the PC In order to programme the date format using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 940-F / 941-F / 942-F 7 Operation The cash register must be set to Registration mode, REG, in order to operate it. Set the key to REG Display 17-06-2011 0.00 Note: The following applies for the following subsections: ● the cash register is always programmed to 2 decimal places (default setting) and ● the input examples normally depict keys on a raised keyboard (for corresponding keys on the flat keyboard, see Chapter 4.3). 7.
Cash Register CM 940-F / 941-F / 942-F 7.2 Registering departments Note: Do not enter a decimal point when entering a price; the cash register automatically enters the decimal point according to the setting defined (refer to Chapter 6.31). Note: If you have programmed two fixed prices for departments (see Chapter 6.4) which you also want to register, you must program the two keys ┣PRICE1┫ and ┣PRICE 2┫ on the keyboard (see Chapter 4.3.2 and 6.
Cash Register CM 940-F / 941-F / 942-F 7.2.2 Registering a DP once using fixed price 2 ● A fixed price must have been programmed for price 2 (refer to Chapter 6.4). If two fixed prices have been programmed (refer to Chapter 6.4), the cash register operates with fixed price 1 by default. ● If you press the ┣PRICE 2┫ key, the cash register operates using fixed price 2 for the duration of the registration until ● you press the ┣PRICE 1┫ key to reactivate fixed price 1.
Cash Register CM 940-F / 941-F / 942-F 7.2.5 Registering identical departments If identical items are registered (same department, same price) during the registration of departments, the registration of identical items can be speeded up by omitting the price entry for the identical item registration directly following. Example: The following are to be sold: 1 x Department 1 at a price of 12.
Cash Register CM 940-F / 941-F / 942-F 7.2.6 Example receipt for DP registration Example: The following were sold: 15 pieces each at € 100.50 from Department 2, 2.6 pieces each at € 20.50 from Department 3, 1 piece from Department 4 at fixed price € 1 35.- and 1 piece from Department 4 at fixed price € 2 30.-. Set the key to REG Input Receipt " ---------------------------Dept02 15 100.50 1,507.50T2 % Dept03 2.6 20.50 53.30T1 35.00T2 Dept04 Dept04 30.
Cash Register CM 940-F / 941-F / 942-F 7.3 Registering PLUs Items (PLUs) are registered by means of PLU numbers. Note: The cash register can be used to process EAN-8 and EAN-13 bar codes. Note: If an attempt is made to register a PLU which has not been programmed, the following message appears: NO RECORD, CONTINUE. Note: If you have programmed two fixed prices for PLUs (refer to Chapter 6.
Cash Register CM 940-F / 941-F / 942-F 7.3.2 Registering a PLU once using fixed price 2 Important information ● A fixed price must have been programmed for price 1 (refer to Chapter 6.5). ● If two fixed prices have been programmed (refer to Chapter 6.5), the cash register always operates with fixed price 1. ● If you press the ┣PRICE 2┫ key, the cash register operates using fixed price 2 for the duration of the registration until you press the ┣PRICE 1┫ key to reactivate fixed price 1.
Cash Register CM 940-F / 941-F / 942-F 7.3.5 Example receipt, PLU registration Example: The following were sold: 1 item with PLU number 1 at fixed price 1, 2.6 items with PLU number 2 at fixed price 1 and 15 items with PLU number 1 at fixed price 2. Set the key to REG Input Receipt --------------------------- 1 10.00T1 2 2.6 100.00 260.00T2 1 15 9.10 136.50T1 ----------------------------19% 23.39 TAX1 TAX2 7% 17.01 ----------------------------406.50 TOTAL ┣PRICE 2┫ CASH 406.50 # 7.
Cash Register CM 940-F / 941-F / 942-F 7.5 Concluding receipt / Method of payment Payment can be made in various ways: ● CASH ● CHECK ● CARD ● CREDIT Note: The ┣CASH┫ and ┣CARD┫ tender media keys are provided as standard keys on the keyboard when it leaves the factory (refer to Chapter 4). The ┣CARD┫ and ┣CREDIT┫ tender media keys can be programmed on the keyboard if necessary (refer to Chapter 6.28). 7.5.1 Paying with cash and displaying the change 1. 2.
Cash Register CM 940-F / 941-F / 942-F 7.5.3 Payment by credit card 1. 2. Set the key to REG Complete all the registrations. 3. Produce the subtotal by pressing the ┣SUB-TOTAL┫ key (optional). 4. 5. The amount due for payment appears in the display. Enter the amount paid by the customer with the card (optional). Note: 6. If the customer pays exactly the right amount, you need not enter the sum paid. Continue with Step 6. Press the ┣CARD┫ key.
Cash Register CM 940-F / 941-F / 942-F 7.6 Payment in a foreign currency The cash register can operate using two foreign currencies. The cash register automatically converts the price of the registration in the currency selected and back. if necessary. 7.6.1 Paying in a foreign currency with the exact amount Example: A bill totalling € 37.04 in department 1 is paid to the exact amount in USD (foreign currency 1). 1. 2. Set the key to REG. Produce the subtotal. 3. Press the ┣FC┫ or ┣FC 1┫ key.
Cash Register CM 940-F / 941-F / 942-F 7.6.2.1 Explanation to the receipt FC CASH 50.00 = The amount due converted to the foreign currency. USD 100.00 = The amount paid in the foreign currency. FC CASH 74.07 = The amount paid converted to the local currency. CHANGE 37.03 = The amount of change due in the foreign currency. FC CASH 49.99 = The amount of change due in the local currency. Note: Please note that rounding differences can occur during the conversions.
Cash Register CM 940-F / 941-F / 942-F 7.7 Registering surcharges and discounts Surcharges and discounts can be programmed in the following ways: ● as amounts, ● as percentages, ● on individual items, ● on subtotals. Note: The number of surcharges and discounts as well as the corresponding total sums appear in the financial report. 7.7.
Cash Register CM 940-F / 941-F / 942-F 7.7.2 Registering percentage surcharges and discounts Example: A percentage discount of 10% is assigned to an item with PLU number 1. The subtotal is then produced to which a percentage surcharge of 25% is added. 1. 2. 3. 4. Set the key to REG. Register the goods to which a percentage surcharge or discount is to be granted. Enter the percentage surcharge or discount. Press the ┣%-RA┫ or ┣%+PO┫ key.
Cash Register CM 940-F / 941-F / 942-F 7.9 Error correction and void Note: The number of corrections and voids are recorded in the financial report. 7.9.1 EC (error correction) If an item is registered incorrectly and nothing else has been registered in the meantime, this incorrect registration can be cleared by means of an immediate error correction. Example: While registering several items, the item with PLU number 1 was incorrectly registered. Nothing else has been registered since then.
Cash Register CM 940-F / 941-F / 942-F 7.9.3 Complete cancellation If a receipt has not yet been concluded by pressing a tender media key and all the registrations made for it should be cancelled, execute a complete cancellation. Example: Three items have been registered: PLU 1 to 3 at fixed price 1. The receipt has not yet been concluded. A complete cancellation should be executed. Input 1. Set the key to REG. 2. Register the PLUs. 3. Press the ┣VOID┫ key. Display 3. 3 Receipt 03 1 50.
Cash Register CM 940-F / 941-F / 942-F 7.11 Received on account operations Payments into the cash register, e.g. credit repayments, are registered as follows: Example: Note: 7.12 Example: Note: Olympia € 500 are received on account. 1. Set the key to REG. 2. Enter the amount paid in. 3. Press the ┣RA┫ key. Input Receipt - - - - - - - - - - - - - - - - - - - - - - - - - - - - RA: 500.00 The number and total sum of received on account operations are recorded in the financial report.
Cash Register CM 940-F / 941-F / 942-F 7.13 Printing numbers A freely selectable, 8-digit number can be printed on the receipt, e.g. a customer or voucher number. Example: The customer number 87654321 should be printed on the receipt. 1. Set the key to REG 2. Enter the number, maximally 8 digits. 3. Press the ┣#/NS┫ key. Continue registering the items. 7.
Cash Register CM 940-F / 941-F / 942-F 7.15 Printing a receipt on/off The printing of a receipt can be switched on or off. 1. Set the key to REG. Input Display 17-06-2011 2. Press the ┣Receipt ON/OFF┫ key. B 0.00 Note: If receipt printing is switched off, a "B" appears in the display. Note: If the key is pressed twice in quick succession, the initial status is restored. 7.
Cash Register CM 940-F / 941-F / 942-F 8 Restaurant Functions (Table System) If the restaurant version of the cash register is operated (see Chapter 6.30), special functions are available, such as the table function, for example. The table system serves to record individual registrations for each table. A table can be opened and closed at any time. In the period between, departments and PLUs can be registered to a table and corrected, if necessary.
Cash Register CM 940-F / 941-F / 942-F 8.4 Printing a table view A table view can be printed out on the ECR printer at any time. It does not relate to a bill but to a kind of "table review" indicating what items have been recorded for the table until now. For this reason, the view does not have the attributes of a bill. Example: PLU number 10 is registered for table 1 at € 100.-. A table view should be printed. 1. Set the key to REG. 2. Enter the table number. 3. Press the ┣TABLE┫ key. 4.
Cash Register CM 940-F / 941-F / 942-F 8.5.2 Preparing the bill with a business receipt Note: If you want to operate the business receipt function, you must programme the ┣BUSINESS RECEIPT┫ key on the keyboard (refer to Chapter 6.28). The bill should be prepared for table 1 with a business receipt. Example: 1. Set the key to REG 2. Enter the table number. 3. Press the ┣TABLE┫ key. 4. Press the ┣ BUSINESS RECEIPT ┫ key. 5. Press the ┣CASH┫ key.
Cash Register CM 940-F / 941-F / 942-F 8.6 Transferring a table It is possible to transfer the entire table bill from one table to another. This means that two or more tables can be combined. Example: The bill should be prepared for table 1 without a business receipt. 1. Set the key to REG. 2. Enter the table number. 3. Press the ┣TABLE┫ key. 4. Press the ┣CASH┫ key. Input Receipt ! Example: Table 1 should be transferred to table 6. 1. Set the key to REG. 2.
Cash Register CM 940-F / 941-F / 942-F 8.7 Split payments for a table The bill for a table need not be drawn up in full, it is possible to prepare a bill for a part of it (split payment). Example: PLU number 1 and PLU number 3 are registered to table 1. Only a bill for PLU number 1 should be prepared (cash payment). 1. Set the key to REG. 2. Enter the table number. 3. Press the ┣TABLE┫ key. 4. Press the ┣SPLIT┫ key. The last item registered appears in the display. 5. 6. 7.
Cash Register CM 940-F / 941-F / 942-F 8.8 Error corrections/Voids within the table system Proceed as described in Chapter 7.9.2 to correct/cancel PLU registrations within the scope of the table system. Example: Three items were registered within the scope of the table system: PLUs 1 to 3 at fixed price 1. PLU 2 should be cancelled (void). Input Display 1. Set the key to REG. 2. Enter the table number. 3. Press the ┣TABLE┫ key. 4. Press the ┣VOID┫ key. 5.
Cash Register CM 940-F / 941-F / 942-F 8.10 Example: Take-away sales 3 items with PLU number 1 are sold as take-away meals. Input 1. Set the key to REG 2. Press the ┣CHANGE VAT┫ key. 3. Complete the PLU registration in the normal way. Conclude the receipt. 4. Olympia 2011 Display Receipt 1 3 10.00 30.00T1 ----------------------------TAX2 7% 1.96 ----------------------------TOTAL 30.00 CASH 30.
Cash Register CM 940-F / 941-F / 942-F 9 Training Mode Activate Training mode to practise using the cash register. It is important to activate Training mode when practising to ensure the actual sales figures are not falsified. When Training mode is active, all the operating functions can be accessed; the difference to Registration mode being that the entries and transactions are not recorded in the cash register reports.
Cash Register CM 940-F / 941-F / 942-F 9.2 Deactivating Training mode 1. Set the key to REG. Display Password: 2. Press the ┣TRAINING┫ key. 3. Enter the current pass code (default setting: 000000). ****** 17-06-2011 4. Press the ┣CASH┫ key. 0.
Cash Register CM 940-F / 941-F / 942-F 10 Electronic Journal (EJ) The electronic journal records every entry made on the cash register in the way the input is recorded on the receipt. ● The electronic journal is active when the cash register leaves the factory. It can be deactivated using system option 8 (status code 2) (see Chapter 6.15). ● Approx. 16,000 (receipt) lines can be stored.
Cash Register CM 940-F / 941-F / 942-F 10.1.2 Printing the EJ with totals only 1. 2. Set the key switch to position X or Z. Select EJ.SUM REP or the number 97: ● Use the numeric keys to enter ┣ 9 ┫ and ┣ 7 ┫ . ● 3. 4. Or: Use the ┣↑┫ and ┣↓┫ keys to scroll to the required point in the menu. Press the ┣CASH┫ key to confirm the selection. The electronic journal appears in the display. Use the ┣↑┫ and ┣↓┫ keys to scroll through the electronic journal.
Cash Register CM 940-F / 941-F / 942-F 10.2 10.2.1 Deleting the electronic journal (EJ) Printing and deleting the EJ Delete the electronic journal by printing the electronic journal in Z-mode (see Chapter 10.1). 10.2.2 Deleting the EJ without printing 1. 2. Set the key to PRG. Select programme number 80 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the selection. The information which can be deleted appears in the display. 4. 5. Use the ┣↑┫ and ┣↓┫ keys to move to MEMORY CLEAR.
Cash Register CM 940-F / 941-F / 942-F 11 Cash Register Reports You are obliged to keep the daily Z reports for submission to the revenue authorities. Otherwise, estimations of sales figures may be used within the scope of tax audits. Note: Keep all documents which record how your cash register is programmed for tax audits. Note which documents are required by the financial authorities. 11.1 Types of report Reports can be printed in X or Z mode. X-mode / X-reports The key is set to position X.
Cash Register CM 940-F / 941-F / 942-F 11.4 Printing reports 1. 2. Set the key switch to position X or Z. Select the report you want to print: ● ● 3. 4. 5. 6. Use the ┣↑┫ and ┣↓┫ keys to scroll to the required point in the menu. Or, enter the report number using the digit keys. Press the ┣CASH┫ key to confirm the selection. The report first appears, together with the totals, in the display. Use the ┣↑┫ and ┣↓┫ keys to view all the report totals in the display.
Cash Register CM 940-F / 941-F / 942-F 11.5 Example of a day's Z-report 1. 2. Turn the key switch to Position Z. The cash register is automatically set to 01.FINANCIAL REP. 3. Press the ┣CASH┫ key. 4. The report first appears, together with the totals, in the display. 5. Use the ┣↑┫ and ┣↓┫ keys to view all the report totals in the display. 6. Press the ┣CASH┫ key to start printing.
Cash Register CM 940-F / 941-F / 942-F 12 Deleting Cash Register Data This function is used to deleted data stored in the cash register. This includes the report memory, electronic journal or cash register programme, for example. Note: Pay attention to the obligations in respect of providing proof and preserving records for the revenue authorities before starting any deleting functions! Deleted data cannot be restored! 1. 2. Set the key to PRG. Select programme number 80 (see Chapter 6.1.2). 3.
Cash Register CM 940-F / 941-F / 942-F 13 Solving Problems Attention: The power socket must be close to the cash register and easily accessible. This means that the cash register can be disconnected from the power supply quickly in an emergency. 13.1 Display messages Display Cause Corrective measures: Paper End of paper roll. Replace a new paper roll. L The battery capacity is too low. Charge the battery. B Receipt printing is switched off.
Cash Register CM 940-F / 941-F / 942-F 14 Options Various peripheral equipment can be connected to the cash register. 14.1 SD card slot for data backup Use an SD card to make a backup copy of the current programme data and all reports. If the cash register has a technical defect or data is lost, you can load the backup copies of the reports and programme on the cash register from the SD card. Note: The electronic journal is saved on the SD card.
Cash Register CM 940-F / 941-F / 942-F 14.2 USB flash card slot for data backup Use an USB flash card to make a backup copy of the current programme data and all reports. If the cash register develops a technical defect or data is lost, you can load the backup copies of the reports and programme back on the cash register from the USB flash card. Note: The electronic journal (EJ) is saved on the USB flash card. Note: The USB flash card must be plugged in at the rear of the device. 14.2.
Cash Register CM 940-F / 941-F / 942-F 14.3 Bar code scanners A bar code scanner can be used to read 8 and 13-character EAN codes. 14.3.1 Suitable bar code scanners with a PS/2 plug The following bar code scanners with PS/2 connection have been tested by Olympia and can be implemented without any problems: Olympia: ● Model LS-6000 (part number 947990001) METROLOGIC: ● Model ECLIPSE ● Model ORBIT ● Model VOYAGER 14.3.2 PS/2 plug on the scanners Fig.
Cash Register CM 940-F / 941-F / 942-F 14.4 Battery Part number 947990002 When the battery is fully charged, it can operate the cash register for a maximum of 5 hours without the need of a power cable. The runtime of the cash register by the battery depends on the quantity and length of the receipts printed. 5 hours can be achieved when approx. 50 receipts with just 15 text lines are printed. When the battery capacity is too low, L (Low) appears in the cash register display.
Cash Register CM 940-F / 941-F / 942-F 14.5 Bank note verifier (Euro) Part number 947990003 The bank note verifier can be used to check all Euro bank notes are authentic. Cash register without bank note verifier Cash register with bank note verifier Fig. 37 ● Simple plug-and-play installation. Note: The installation manual is enclosed with the bank note verifier. ● The bank note verifier is installed on the cash register above the display.
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