OLY MPIA CM 980-SF / 980-F CM 960-SF / 962-SF Operating Instructions Programming Instructions SINCE 1903 www.olympia-vertrieb.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Declaration of Conformity CM 980-SF / 980-F CM 960-SF / 962-SF GB The manufacturer hereby declares that the equipment complies with the stipulations defined in the following directives and standards: DE Der Hersteller erklärt hiermit, dass das Gerät mit den Bestimmungen der Richtlinien und Normen übereinstimmt: FR Le fabricant déclare par la présente que l'appareil est conforme aux règlements et normes en vigueur: ES Por medio de la presente, el fa
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Dear Customer, Congratulations We are pleased that you decided on purchasing the Olympia CM 980-SF / 980-F / 960-SF / 962-SF cash register. The CM 980-SF / 980-F / 960-SF / 962-SF is a high-quality cash register that implements the latest technologies to satisfy your needs in the best possible way. Please read the operating instructions/programming instructions to ensure you learn to use the cash register functions properly.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Intended Use This cash register is exclusively intended for processing cash register business indoors. Any other use is considered unintended use. General Information / Safety Notes • Ensure that the mains power supply corresponds to that specified on the rating plate located on the rear side of the cash register. • This cash register is a highly sophisticated piece of equipment. Never attempt to repair it yourself.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Contents 1 Product Features ...................................................................................................................................................... 12 2 Starting Up ................................................................................................................................................................ 15 2.1 Inserting a paper roll........................................................................
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.3 6.4 6.5 6.6 6.7 6.8 Olympia Changing the language .................................................................................................................................... 40 6.3.1 Changing the language using the PC ............................................................................................... 41 Programming departments........................................................................................................
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.9 6.10 6.11 6.12 6.13 6.14 6.15 6.16 6.17 6.18 6.19 6.20 6.21 6.22 6.23 6.24 6.25 6.26 6.27 Olympia Clerk system and Dallas lock ........................................................................................................................... 65 6.9.1 Programmable contents.................................................................................................................... 65 6.9.1.1 Clerk name ...............................
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.28 Programming shortcut (macro) keys ..............................................................................................................104 6.28.1 Programming shortcut (macro) keys using the PC .........................................................................105 6.29 Programming cooking messages (additional text) .........................................................................................106 6.29.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 7.12 7.13 7.14 7.15 7.16 7.17 Olympia Registering PLUs............................................................................................................................................135 7.3.1 Registering a PLU once using fixed price 1....................................................................................135 7.3.1.1 If PLUs were previously registered using fixed price 1 ....................
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8 Restaurant Functions (Table System) ..................................................................................................................151 8.1 Opening a table ..............................................................................................................................................151 8.2 Closing a table.......................................................................................................................
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 14 Options ....................................................................................................................................................................173 14.1 Slot for an SD memory card for data backup (when working without a PC) ..................................................173 14.1.1 Saving data on the SD card ............................................................................................................173 14.1.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 1 Product Features Feature CM 980-SF / 960-SF / 962-SF CM 980-F Cash drawer, large Option Option Weight 2.5 kg 2.5 kg Raised keyboard (with 48 keys) and flat keyboard (with 72 keys) Flat keyboard (with 120 keys) Keyboard type ECR types Hairdresser's version, baker's version, restaurant version No. of departments (DEPT) 99 No. of department groups 32 No. of PLUs 20.000 No. of PLU groups 99 No. of LINK PLUs 50 (max. 3 per PLU) No.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Feature CM 980-SF / 960-SF / 962-SF Programmable pass codes Programmable texts Type of payment Rounding methods Cash register reports Additional features Lock / Keys • • • • • • • • • • • • • • • • • • • • • • • • • • • CM 980-F Clerk pass code Training pass code Department name Department group name PLU name PLU group name LINK PLU name Clerk names BAR CHECK 5/4 commercial rounding ROUNDING 0,10 ROUNDING 0,20 X1/Z1-FINANCIAL REP.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued – Feature CM 980-SF / 980-F / 960-SF / 962-SF Interfaces • • • • 1 RJ-45 port for a cash drawer • 1 SD card slot for producing back-up copies of programs 220 V Power supply 1 PS/2 port for a bar code scanner 1 USB port for a PC or USB flash card 1 RS 232 serial port to connect a kitchen printer Power consumption 25 W Working temperature range Options (not contained in scope of delivery, subject to charge) Olympia 2012 0 – 40 °C •
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 2 Starting Up 2.1 Inserting a paper roll Attention: Use thermal paper only! 1. Remove the printer lid. 2. Pivot the paper transport unit up. 3. CM 980-SF / 980-F: Insert a roll of thermal paper, 80 mm wide and max. 80 mm diameter, so that the thermal paper unrolls from the bottom and is fed past the printer mechanism, see Fig. 1. 4. CM 960-SF / 962-SF: Insert a roll of thermal paper, 57 mm wide and max.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 3 Key Switch 3.1 Key switch positions The key can be turned to five different positions: OFF REG X Z PRG The cash register is off Registration mode Print report without memory deletion Print report with memory deletion Programming mode 3.2 Keys Six different keys are available for use with the cash register: Key identification No. of keys S Switch position OFF REG X 2 x x x Z 2 x x x x P 2 x x x x 3.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 4 Keyboard The CM 980-SF / 960-SF / 962-SF is equipped with a raised and flat keyboard combination. The CM 980-F is equipped with a complete flat keyboard. 4.1 Cash register CM 980-SF / 960-SF / 962-SF The CM 980-SF / 960-SF / 962-SF is provided with a keyboard divided into two sections. The left-hand section, which contains the numeric keys, department keys and function keys, is a raised keyboard.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 4.1.3 Flat keyboard (CM 980-SF / 960-SF / 962-SF) The flat keyboard on the CM 980-SF / 960-SF / 962-SF contains 72 PLU keys. 4.1.4 Changing the key labels on flat keyboards Refer to Chapter 4.2.2. 4.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 4.2.2 Changing the key labels on flat keyboards Proceed as follows: 1. Remove the transparent, plastic key protection foil by raising it carefully, using a small tool as an aid if necessary, and pulling it out at the two bottom corners. 2. Remove the old keyboard label sheet in the same way as you removed the transparent key protection, see Point 1. 3. Insert a new keyboard label sheet.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Key W X B ? H H F The ┣EC┫ or ┣Correct┫ key is used to cancel an incorrect registration immediately after it has been entered. The error correct total is recorded in the financial report. board or by the ┣ X ┫ key before the entries have been finalised by pressing a department F or function key. The ┣CLR┫ key is also used to delete input errors. H The ┣Receipt ON/OFF┫ key is used to switch printing of receipts on or off.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Key H H C H < = H I H D > H _ H J H \ H Y H LN F Explanation Multiple functions. Either: The ┣-%┫ key is used to subtract an amount from a sales transaction or subtotal. The total amount registered by the ┣-%┫ key is recorded in the fi- F F F nancial report. Or, if the cash register is not completing a transaction: The ┣RA┫ key is used to register amounts received.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Key H H P Q H R H T H F , H € H O H M H K H S F Explanation The ┣CARD┫ key is used for card tender transactions. F F F The ┣Credit 1┫ key is used for credit tender transactions. The ┣SUB-TOTAL┫ key is used to display the total amount of the sales transaction or to produce a copy of a receipt. The ┣CASH┫ key is used for cash transactions.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued - H !"§ $%& ÈÉÊ ËÌÍ ÎÏ abc def … 4.3.2 The department keys serve to register departments. F F After pressing the PLU group keys, the PLU groups appear in the display. F The PLU keys from 1 to 56 can be used to select specific PLUs directly. FS The PLU keys from 1 to 72 can be used to select specific PLUs directly.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Function * Explanation ┣FreeABR┫ SF An additional business receipt can be completed by hand up to a bill total of € 100. An additional business receipt must be completed by machine from a bill total of € 100. This key is used to produce the completed additional business receipt by machine. ┣FC1┫ SF ┣FC2┫, ┣FC3┫ and ┣FC4┫ SF ┣PluGr.1┫ to ┣PluGr.24┫ F The keys are used to convert other foreign currencies to the local currency.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 5 Programming the Cash Register Via the PC It is possible to programme the cash register using a PC as an alternative to programming it manually (see Chapter 6). The following accessories are enclosed with the cash register to enable this: • • a USB cable to connect the cash register to the PC and a data CD with the recommended PC programme OLYMPIA ECR Management System.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 5.2 Starting the PC programme 1. Open the EcrSYSTEM programme: • Double-click on the icon created on the PC desktop during installation or • Select C:\ Program Files\EcrSystem and double-click on EcrSystem.exe. The Login window appears. Fig. 3 2. 3. 4. Select the language required (Language Select). Select the cash register model (ECR Model). Press the Confirm (O) button. When starting up for the first time, no password is required.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued - Fig. 5 7. 8. 9. 10. Do not alter the values already defined. Click on INSTALL. Confirm by clicking on OK. Close the window by clicking on the X at the top right of the window. 5.3 1. 2. Connecting the PC to the cash register Plug one end of the USB cable in the USB port at the rear of the cash register. Plug the other end of the USB cable in a USB port on your PC. The hardware wizard appears automatically. 3. 4. 5.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 5.4 Using the PC programme You must now decide: • • whether to open one of the preprogrammed sample files as the basis file or whether you want to enter all the data as new. The data CD supplied contains three preprogrammed basic programmes: • • two basic programmes to operate the cash register as a retail model, one basic programme to operate the cash register as a gastronomy model.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued - Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 5.4.2 Programming a completely new set of data Save your programmed data under a new name: 1. Click on System Setting(S). 2. Click on Database Backup. 3. You can programme the data according to your needs (see Chapter 5.5). 5.5 Selection window and programming operation After you have opened one of the basic programmes supplied or a new file, the programmable contents are listed in a selection window on the left (see Fig. 6).
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Example: Programming the logo message (using one of the basic programmes supplied as a basis) Fig. 7 In order to fill data in the fields: 1. Move the cursor to the relevant field and click the left-hand mouse button. 2. Use the PC keyboard to enter the content required. 3. Double-click in a field to display the setting options and select one directly. Note: This is not available for all fields.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 5.6 Menu bar The menu bar also provides a range of functions for selection: A 1 2 B 3 4 C 5 6 7 8 9 10 11 12 13 14 16 15 Fig. 8 Significance of the menus and buttons No. Significance No.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 5.7 5.7.1 Loading data from the PC to the cash register Transferring all the data from the PC to the cash register When you have completed all the programming input, transfer all the data to the cash register: 1. Click on ECR Setting(E). 2. Select Data Management. 3. Click on the [Update To ECR] button (see Fig. 9). Data transfer then begins. A corresponding window appears on the screen and indicates the current transfer status. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 5.7.2 1. 2. Transferring individual data files from the PC to the cash register Select the content to be transferred in the selection window and display it on the monitor screen (see Chapter 5.5). Click on Update To ECR. Note: Please note that when using Update To ECR, only the current screen contents are transferred! While the data is being transferred to the cash register, the ONLINE STATUS message appears in the cash register display.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6 Programming Directly On the Cash Register 6.1 Basics for programming • To programme the cash register, the key switch must always be set to PRG. • If the key switch is in position PRG, the Programming menu appears in the display: A 2-digit programme number appears, beside which the feature which can be programmed is indicated. • 6.1.1 When a feature is already programmed as required, you can normally skip the programming step.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Display in German Display in English Significance 40.ZUSATZTEXTE 40.COOKING MESSAGE Programme additional text messages 41.ORDERBON-NAME 41.ORDER MESSAGE Programme order type names 43.NAME KÜCHENDRUCKER 43.KITCHEN FILES Programme data for kitchen printer 44.GRAFISCHES LOGO 44.GRAPHIC LOGO Select a graphical logo 45.TASTATUR 45.KEYBOARD Change keyboard assignment 46.DALLAS SCHLÜSSEL 46.DALLAS KEYS Programme Dallas keys 47.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.2 Text input When programming certain options, it is possible to enter text. Note: Texts are programmed directly via the cash register keyboard. 6.2.1 Text input areas and maximum number of characters Text can be entered in the following programming areas: Text input for programming Max.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Example: Enter the text "Bar" Input 2x Display Yes Exit B ABC.: ( 1/24) A B C a b c 8 Ä Á Å 4x Yes Exit Ba ABC.: ( 2/24) A B C a b c 8 Ä Á Å 7x Yes Exit Bar ABC.: ( 3/24) P Q R S p q r s 1 ß 6.2.2.2 Deleting text entered Position the cursor in the input area for text and press the ┣CLR┫ key to delete any existing text.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.2.3 Keys for text input Key Function Press the relevant key the necessary number of times in order to enter the required digits, letters and special characters. Press to enter digits and special characters. Press to enter digits and special characters. Press to enter a space. Press to delete the last character entered. Press to delete the entire input. 6.2.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.3 Changing the language The texts in the display and on the receipt can be made in four different languages: English, German (default setting), French and Dutch.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.3.1 Changing the language using the PC The following input mask is provided with which to define the language using the OLYMPIA ECR System programme. It is used to programme various parameter settings. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.4 Programming departments A maximum of 99 departments can be programmed. Note: On leaving the factory, departments 1 to 8 are already assigned VAT rate 1 at 19% and departments 9 to 24 are assigned VAT rate 2 at 7%. All the departments are set-up as itemised departments with free pricing. If these settings correspond with those you need, no adjustments to the programme are necessary at this point. 6.4.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.4.1.6 Department status The department status defines whether it concerns a positive or negative department and an itemised or single item department. Department type DP status number Positive itemised department 00 Positive single item department 01 Negative itemised department (e.g.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Defining the input restrictions (HALO LALO): 17. Enter the two-digit number (00 to 77). 18. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the next programming step. Defining the department status: 19. Enter the department status number. 20. Press the ┣CASH┫ key to confirm the input. The cash register automatically saves the entire programmed data. Saving the programmed department: 21.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Programming department fixed price 1: 0.00 PRICE-1 14.90 PRICE-1 0.00 PRICE2 9.90 PRICE-2 Programming department fixed price 2: Assigning a VAT rate: 1 2 Assigning to a department group: 1 3 Defining the input restrictions (HALO LALO): 00 HALO LALO 50 HALO LALO 00 STATUS 01 STATUS Defining department status: Save and conclude department programming: Save.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.4.4 Programming departments using the PC The following input mask is provided with which to programme departments using the OLYMPIA ECR System programme. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.5 Programming department groups Department groups compile certain departments together. They serve for evaluation in the cash register reports. A maximum of 32 department groups can be programmed. 1. 2. Set the key to PRG Select programming number 02 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. Programming department group names (option): 6.5.1 4. Use the ┣↑┫ and ┣↓┫ keys to move to text input area [DEPARTMENT GROUP NAME ].
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.6 Programming PLUs A maximum of 20,000 PLUs (items) can be programmed. 6.6.1 Programmable contents The following features must or can be programmed or defined for each PLU: 6.6.1.1 PLU number There are 20,000 memory locations available. EAN bar codes with up to 13 digits can be read via a bar code scanner. 6.6.1.2 PLU name You can programme individual PLU names (max. 24 characters). This programming step is optional.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.6.1.8 Input restrictions (HALO LALO) You can define a maximum amount which may be entered (HALO = High Amount Lock Out) and a minimum amount which must be entered (LALO = Low Amount Lock Out) for each PLU. The input restriction is defined by entering a 2-digit number where the first number specifies the maximum permissible amount (HALO) and the second number the minimum permissible amount (LALO). Both of the two digits can be between 0 and 7.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Type of output (receipt type) Variations KP # Single message Order message Variation 1 1 x Variation 2 2 x Variation 3 3 x Variation 4 4 x Variation 5 5 x Variation 6 6 Variation 7 7 Variation 8 8 For similar PLUs For each PLU x x x x x Variations 1 to 4: Consolidated receipt Variation 5 Only one receipt is issued containing the entire order. An order message is issued initially containing the entire order.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Variation 6 Variation 7 Only single messages are issued for all identical items. An order message is issued initially containing the entire order. A single message is then printed for each item.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.6.2 Programming PLUs 1. 2. Set the key to PRG. Select programming number 03 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. The first PLU programmed is always displayed. Entering the PLU number: 4. Use the ┣↑┫ and ┣↓┫ keys to move to the input area for the PLU number. 5. Use the digit keys to define which PLU is to be programmed. 6. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Defining the PLU status: 21. Enter the PLU status number. 22. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the next programming step. Defining the input restrictions (HALO LALO) (option): 23. Enter the two-digit number (00 to 77). 24. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the next programming step. Programming LINK PLU 1 (option): 25. Enter the PLU number.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Example: PLU no. 22 is a positive PLU (PLU status = 00) and should be identified by "Pizza". PLU no. 22 should have a standard fixed price of € 8.90, a reduced fixed price of € 6.00 and be assigned to Department 01. Tax rate 1 applies. PLU no. 22 should be assigned to PLU group 4 and linked with LINK-PLU no. 33. The input restrictions should define there is no minimum amount but a maximum amount of € 9,999. PLU no.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Input Display then 8x then 4x then 8x Piz Pizz Pizza [Pizza ] Programming PLU price 1: 0.00 PRICE-1 8.90 PRICE-1 0.00 PRICE-2 6.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Input Display Programming LINK PLU 1: 00 LINK PLU 1 33 LINK PLU 1 00 LINK PLU 2 00 LINK PLU 2 00 LINK PLU 3 00 LINK PLU 3 00 ORDER # / KD# 25 ORDER # / KD# Programming LINK PLU 2: Programming LINK PLU 3: Programming the code for order message or printing on kitchen printer: Entering the stock: 0 STOCK 100 STOCK Saving and ending programming the PLU: Save...
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.6.4 Deleting a PLU 1. 2. Set the key to PRG. Select programming number 03 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. 4. Use the ┣↑┫ and ┣↓┫ keys to move to the input area for the PLU number. 5. Enter the number of the PLU to be deleted. 6. Use the ┣↑┫ and ┣↓┫ keys to select Please Continue...… 7. Press the ┣CASH┫ key to confirm the input. 8.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.6.6 Programming the PLU stock counter using the PC In order to programme the PLU stock counter using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. The [Copy] button can be used to copy a PLU stock which cab then be assigned to all selected PLUs by clicking the [Insert] button after selecting a PLU area. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.7 Programming LINK PLUs LINK PLUs are linked to a "normal" PLU. When the "normal" PLU is registered, the LINK PLU is automatically registered too. A maximum of 50 LINK PLUs can be programmed. 6.7.1 Programmable contents The procedure to programme a LINK PLU is basically the same as that to programme a PLU. The following features must or can be programmed or defined for each LINK PLU: 6.7.1.1 LINK PLU number There are 50 memory locations available. 6.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.7.2 Programming LINK PLUs 1. 2. Set the key to PRG. Select programming number 04 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. The first PLU programmed is always displayed. Entering the LINK PLU number: 4. Use the ┣↑┫ and ┣↓┫ keys to move to the input area for the LINK PLU number. 5. Use the numeric keys to define which LINK PLU is to be programmed. 6. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Example: LINK PLU no. 5 is a positive PLU (PLU status = 00) and should be identified by "***". LINK PLU no. 5 should have a fixed price of € 3.30 and be assigned to Department 9. In addition, LINK PLU no. 5 should be assigned to PLU group 2. Tax rate 1 applies. Input Initiate programming the LINK PLU: =linkPLU [0 ] 1- 1 FREE CODE [ ] 0.00 PRICE1 0.00 PRICE2 0 TAX GROUP 0 PLU-GROUP 0 LINK DEPT 00 STATUS Save...!!… Please Continue...
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Input Display Assigning a tax rate 0 TAX GROUP 1 TAX GROUP 1 PLU-GROUP 2 PLU-GROUP 0 LINK DEPT 9 LINK DEPT Assigning to a PLU group: Assigning to a department: Defining the LINK PLU status: 00 STATUS 00 STATUS Saving and ending programming the LINK PLU: Save...!! 6.7.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.7.4 Deleting a LINK PLU 1. 2. Set the key to PRG. Select programme number 04 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. 4. Use the ┣↑┫ and ┣↓┫ keys to move to the input area for the LINK PLU number. 5. Enter the number of the LINK PLU to be deleted. 6. Use the ┣↑┫ and ┣↓┫ keys to select Please Continue...… 7. Press the ┣CASH┫ key to confirm the input. 8.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.8 Programming PLU groups A windowing technique is used in the display to show various previously programmed PLU groups which list the PLUs contained. The advantage of this windowing technique is that, when the cash register is being operated, the PLUs can be found and registered easily via a logical structure. Example: The individual "Lentil soup", "Pea soup", "Mushroom soup" PLUs are listed in the "Soups" PLU group.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.9 Clerk system and Dallas lock The clerk system serves to assign transactions to the individual clerks and is designed for a maximum of 99 clerks. When the clerk system is active, clerks must log on to the cash register with their clerk number and, optionally, their clerk pass code. When the machine leaves the factory, the clerk system is not active. 6.9.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.9.1.4 Clerk attributes / Clerk rights You can assign each clerk various attributes in three steps via the cash register. These attributes determine which functions may be executed by a clerk. There are three different status numbers with which to programme clear attributes. Each status number is made up of 2 digits. Each digit in a status number can be between 0 and 7 according to the tables below. The default factory settings appear in bold print.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.9.2 Programming clerks Example: The name "Eva" must be programmed for clerk no. 2. The pass code must be set to 222222. Clerk no. 2 should receive a commission of 3% of the net sales and be assigned all clerk rights except that for printing Z-reports. 1. 2. Set the key to PRG. Select programming number 06 (see Chapter 6.1.2). Press the ┣CASH┫ key to confirm the input. The first clerk appears in the display. Input Display =CLERK [01 3.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued 13. Enter a new 6-digit pass code in the NEW CODE input area. 14. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the next input area. 15. Enter the pass code again in the Confirm CODE input area. 16. Press the ┣CASH┫ key to confirm the input. 18. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the COMM.FACTOR input area. 19.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued - 25. Enter the two-digit status number 3. 26. Press the ┣CASH┫ key to confirm the input. Note: 00 STATUS3 When a feature is already programmed as required, you can skip the programming step. Saving and concluding clerk programming: 6.9.3 27. Confirm the Save...!!… prompt by pressing the ┣CASH┫ key. 28. Continue programming for other clerks or conclude the clerk programming process by pressing the ┣SUB-TOTAL┫ key.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.9.4 Logging on to the cash register as a clerk via the keyboard Example: Clerk no. 2 (clerk name = Eva, clerk number = 2, clerk pass code = 222222) logs on to the cash register. In all key switch positions Input 1. Enter the clerk number (1, 2, 3, … or 16). Press the ┣CLERK┫ or ┣CASH┫ key to confirm the input. If a pass code has been programmed, you are now requested to enter it. 2. 3. Enter the 6-digit clerk pass code. 4.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.9.6 Programming clerks using the PC In order to programme clerks using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.10 Programming tender media The tender media defines the method of payment for a purchase. There are eight different tender media. The three most common tender media are already provided as keys on the keyboard: • ┣CASH┫ • ┣CARD┫ • ┣CREDIT 1┫ (only on the flat keyboard of the CM 980-F) The following tender media can also be set up on the keyboard: • ┣CHEQUE┫ • ┣CREDIT 2┫ • ┣CARD 2┫ • ┣CREDIT 3┫ • ┣CREDIT 1┫ (not CM 980-F) • ┣CREDIT 4┫ 6.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued 7. Delete the existing text. 8. Enter the new name (for text input, see Chapter 6.2). 9. Conclude text input by pressing the ┣CASH┫ key. 2x then 3x then 4x then 10. Enter the 2-digit status number for the functional scope of the tender medium. XY XYZ [XYZ ] 11. Press the ┣CASH┫ key to confirm the input. 12. Conclude programming by pressing the ┣SUB-TOTAL┫ key. 6.10.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.11 Programming an amount-related surcharge (+) This function programmes a fixed amount for the surcharge. Note: Example: When the cash register is in its default factory state, the key for the fixed amount surcharge is not set-up on the keyboard. The way in which to reprogram the keyboard is described in Chapter 6.33. A fixed surcharge of € 6.00 must be programmed. 1. 2. Set the key to PRG. Select programming number 09 (see Chapter 6.1.2). 3.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.12 Programming an amount-related discount (-) This function programs a fixed amount for the discount. Note: Example: When the cash register is in its default factory state, the key for the fixed amount discount is not set-up on the keyboard. The way in which to reprogram the keyboard is described in Chapter 6.33. A fixed discount of € 1.00 must be programmed. 1. 2. Set the key to PRG. Select programming number 09 (see Chapter 6.1.2). 3.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.13 Programming a percentage surcharge (+%) This programming operation defines a percentage value for a percentage surcharge. Two percentage surcharges (+%1, +%2) can be programmed and assigned to the keyboard (see Chapter 4). Example: A percentage surcharge of 8% should be programmed for the 1st percentage surcharge (+%1). 1. 2. Set the key to PRG. Select programming number 10 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. 4.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.14 Programming a percentage discount (-%) This programming operation defines percentage values for a percentage discounts. Two percentage discounts (-%1, -%2) can be programmed and assigned to the keyboard (see Chapter 4). Example: A percentage discount of 5% should be programmed for the 2nd percentage discount (-%2). 1. 2. Set the key to PRG. Select programming number 10 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. 4. 5. 6.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.15 Programming the training pass code You can enter a 6-digit pass code for Training mode which must then be entered each time a clerk wants to operate the cash register in Training mode. Example: 123456 should be programmed as the training pass code. 1. 2. Set the key to PRG. Select programming number 11 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. Input Display =PASS CODE 01 TRAINING CODE NEW CODE 4.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.15.1 Programming the training pass code using the PC In order to programme a Training pass code using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.16 Programming the machine number The cash register can be assigned a 4-digit machine number which is then printed on all receipts and reports. Note: Example: If the machine number is set to 0000, no number is printed. 5555 should be programmed as the machine number. 1. 2. Set the key to PRG. Select programming number 12 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. Enter the machine number using the numeric keys. 4. 5. 6.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.17 System options 78 different cash register features can be set using the system options. When the cash register leaves the factory, the system options are set for normal cash register operation (digits in bold print). Programming of the individual features has been bundled to 16 system options. Up to 6 different features can be programmed for each system option .
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF System option 3 Status code 1 Features: 0 Reset Z1 counter after Z1 report 1 Status code 2 2 x Reset Z2 counter after Z2 report accumul.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF System option 7 Status code 1 Features: 0 Print tax amount after tender amount 1 Status code 2 2 x Only print total tax amount on receipt 3 4 x x 5 7 Features: x Not print net and tax amount together x x Not use x x Print graphical logo on receipt x x Not print tax rate on receipt 6 x x 0 1 2 x 3 4 x x 5 6 x x 7 x x x x x x x 4 5 6 7 System option 8 Status code 1 Features: 0 Not use 1 Status code 2 2 4
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF System option 11 Status code 1 Features: 0 Print “TOTAL” amount on “Orders receipt” 1 Status code 2 2 x Stock PLU counter is disabled 3 4 x Tax amount, taxable is calculated not exactly after individual 6 7 Features: x Graphic logo for order receipt x x Logo message for order receipt x x After sale PLU go back to base level keyboard x x x 5 x x 0 1 2 x 3 4 x x 5 6 x x 7 x x x x x x x 4 5 6 7 System option 12 S
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF System option 15 Status code 1 Features: 0 Extra single receipt for LINK PLU 1 Status code 2 2 4 x x Double font height for PLU print on order receipt 3 x 5 7 Features: x Print graphical logo on single receipt x x Print logo # 31 on single receipt x x Do not print PLU on journal (not with CM 980) x x When printing reports via macros, only print graphical logo on 1st report 6 x x 0 1 2 x 3 4 x x 5 6 x x 7 x x x x x
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.17.2 Programming system options Tip: Before starting with programming, take your time to consider how you want to programme the individual features and note down the 2-digit status number which needs to be entered. 1. 2. Set the key to PRG. Select programming number 13 (see Chapter 6.1.2). Press the ┣CASH┫ key to confirm the input. The first system option and its current status appear in the display. 3.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.17.4 Programming system options using the PC In order to programme system options (P-Register) using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.18 Programming the date and time Example: 17.06.2012 should be programmed as the date. 13:30 should be programmed as the time. 1. 2. Set the key to PRG. Select programming number 14 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. Input Display =Date & Time Date: - 1= DD/MM/YYYY 00/00/2000 Time: HH/MM 00-00 The input area for the day's date is already selected. 4. Enter the day's date.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.19 Printing the shop name The name of the shop is only printed in the header of the electronic journals and serves to assign the printout of the journal to a business or a cash register. X REPORT -----------------------------ELECTRONIC JOURNAL--------------------------------Clerk01: 01 Name: S U L T A N SHOP Currency: EURO Fig. 23 6.19.1 1. 2. Set the key to PRG. Select programming number 15 (see Chapter 6.1.2). 3.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.20 Programming the currency name The name of the standard currency is only printed in the header of the electronic journal and serves to assign the printout of the journal to a business or a cash register. X REPORT ----------------------------- ELECTRONIC JOURNAL --------------------------------Clerk01: 01 Name: S U L T A N SHOP Currency: EURO Fig. 25 6.20.1 1. 2. Set the key to PRG. Select programming number 17 (see Chapter 6.1.2). 3.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.21 Programming foreign currencies A maximum of 2 foreign currencies can be programmed. Note: If you want to operate with the second foreign currency, you must programme the ┣FC 2┫ key on the keyboard (see Chapter 6.33). The ┣FC 1┫ key, already setup on the flat keyboard of the CM 980-F at the factory, only applies to foreign currency 1.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued Input The cash register automatically switches to the Foreign: [ ] input area. 13. Enter the foreign currency amount. 14. Press the ┣CASH┫ key to confirm the input. 15. Conclude programming by pressing the ┣SUB-TOTAL┫ key. 6.21.1 Display Foreign: 0,01 Foreign: 1 Save...!! Please Continue...
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.22 Programming printing of the X / Z reports You can define the content of the X and Z report printouts. There are 10 different features available. There are two different status numbers to programme the report content. Each status number is made up of 2 digits. Each digit in a status number can be between 0 and 7 according to the tables below. 6.22.1 Status numbers Note: The default factory settings appear in bold print.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Status number 4 Status code 1 Features: 0 Print graphical logo on financial X-Z 1 Status code 2 2 x Print separate customer counter on financial report 4 x x Not use 3 5 7 Features: x Not use x x Not use x x Not use 6 x x x x 6.22.2 Programming status numbers Example: All the information should be printed on the X/Z reports: Status number 1 = 76, status number 2 = 76. 1. 2. Set the key to PRG.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF - Continued 8. Enter the required status number 2, e.g. 76. 9. Press the ┣CASH┫ key to confirm the input. Save...!! Please Continue... 10. Conclude programming by pressing the ┣SUB-TOTAL┫ key. 6.22.3 [76] STATUS2 Programming the content of the report printout using the PC In order to programme content of the report printout using the PC programme, OLYMPIA ECR System provides the following input mask.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.23 Programming clerk PLUs A maximum of 80 clerk PLUs can be programmed. Clerk PLUs are PLUs which have already been programmed (see Chapter 6.5) whose sale/revenue is automatically saved in the system for all clerks and printed later in a X/Z clerk PLU report when the PLU has been defined as a clerk PLU beforehand. This provides a quick view as to which clerks have sold more or less of an item compared to other clerks. Example: PLU no.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.24 Programming RS 232 ports The cash register is equipped with 5 ports on the rear side with which to connect periphery devices (see Chapter 1). The RS 232 serial port on the cash register serves to connect a kitchen printer or a set of scales. 6.24.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.24.2 Programming the RS 232 port Example: The RS 232 port is set-up for the connection of the Olympia/SERD TH 200 kitchen printer with a baud rate of 19.200 baud, for a data length of 7 bit, no parity and with 2 stop bits: status number 1 = 2, status number 2 = 20, status number 3 = 01. 1. 2. Set the key to PRG. Select programming number 23 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.25 Programming the tax rate A maximum of 8 tax rates can be programmed. Note: Three tax rates are preprogrammed in the cash register: Tax rates 1 and 3 are preprogrammed at the factory to 19%. Tax rate 2 is preprogrammed at the factory to 7%. Tax rates 4 to 8 are preprogrammed at the factory to 0%. All the tax rates are preprogrammed in such a way that they are included in the totals.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.25.1 Programming tax rates using the PC In order to programme the tax rates using the PC programme, OLYMPIA ECR System provides the following Tax Group input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.26 Programming logo messages The logo message, printed at the top of the receipt, can contain up to 8 lines and a maximum of 48 characters per line. A maximum of 8 logo lines can be programmed. Eight logo lines are already pre-programmed. Note: • • • • If you do not want to print a logo message, you can delete the preprogrammed logo message lines. The way to enter texts is described in Chapter 6.2. Text lines which are not programmed are not printed.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.26.1 Programming logo messages using the PC In order to programme logo message lines using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.27 Programming added messages The end, AD message, added at the bottom of the receipt, can contain up to 8 lines and a maximum of 48 characters per line. A maximum of 8 added message lines can be programmed. Three end lines are already pre-programmed. Note: • • • • If you do not want to print an end message, you can delete the preprogrammed message lines. The way to enter texts is described in Chapter 6.2.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.28 Programming shortcut (macro) keys The 2 shortcut keys can be programmed so that when one of them is pressed with the key switch in position X or Z, up to 8 cash register reports are printed out automatically. 2 macros can be assigned to each shortcut key, meaning a total of 4 macros can be programmed: 2 macros with the key in switch position X and 2 macros with the key in switch position Z.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.28.1 Programming shortcut (macro) keys using the PC In order to programme shortcut keys using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.29 Programming cooking messages (additional text) Cooking messages relate to additional information for the kitchen, e.g., how a steak should be prepared: rare, medium, well-done etc. or whether a meal should be served with or without a side salad. Cooking messages only appear on the order messages, not on the bills. Up to 50 cooking messages can be programmed, each with a maximum of 10 characters.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.29.1 Programming cooking messages using the PC In order to programme cooking messages using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.30 Programming order messages Order messages / order groups are only available when the cash register is operated in its gastronomy version (see Chapter 6.35). Order groups ensure that PLUs with the same order number are printed on the same order message (also see Chapter 6.6.1.10).
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.30.1 Programming order messages using the PC In order to programme order messages using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.31 Programming the kitchen file names Orders can be transferred directly to the kitchen and printed on an external kitchen printer. There are 8 different printout versions of kitchen receipts (see Chapter 6.6.1.10) which combine the printing of order messages and single messages and which are transferred to a kitchen printer.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.31.1 Programming kitchen file names using the PC In order to programme kitchen files using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.32 Defining graphic logos You can print a graphical logo above the logo message on a receipt. You can select from logos provided or design a logo of your own. 6.32.1 Programming an existing graphic logo There are 20 logos available for selection, see Fig. 35: Fig. 35 1. 2. Set the key to PRG. Select programming number 44 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF Fig. 36 Important: *** After data has been transferred, the software requires the cash register is switched off briefly! *** 6.32.2 Programming an individual graphic logo If you need to use your own, individually designed logo, the logo graphic must be stored as a BMP file (1 bit monochrome) with a resolution of 576 x 200 dpi. This logo can only be loaded on the cash register via the PC programme.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.33 Programming the keyboard You can reprogramme the keyboard according to your wants and needs. The following keys can be programmed: • • Function keys • • Foreign currency keys Tender media keys (method of payment) • • • PLU key Clerk keys Cooking message Department keys 6.33.1 Key codes Each function has a maximally 3-digit code number which identifies it uniquely. The code number is required for programming.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.33.2 Programming the keys Example: The "Training" function (code number 34) should be assigned to the key which, until now, has been assigned the "Print size" function (code number 64). 1. 2. Set the key to PRG. Select programming number 45 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. Input Display =KEY-FUNCTION 1= [ 0] VALUE CODE [ 0] KEY BE ASSIGNED INIT DEFAULT KEYBD. If you want to programme a PLU key: 4.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.33.3 Resetting the keyboard to its default settings 1. 2. Set the key to PRG. Select programming number 45 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. Input Display =KEY-FUNCTION [ 0] [ 0] 1= VALUE CODE KEY BE ASSIGNED INIT DEFAULT KEYBD. 4. 5. 6. Olympia 2012 Use the ┣↑┫ and ┣↓┫ keys to move to the INIT DEFAULT KEYBD. field. Save the programmed data by pressing the ┣CASH┫ key.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.33.4 Programming the keyboard assignment using the PC 6.33.4.1 Programming a raised keyboard assignment using the PC In order to programme the raised keyboard using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.33.4.2 Programming the flat keyboard assignment using the PC In order to programme the flat keyboard using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.34 Programming Dallas keys Dallas keys are so called unicums which operate using a 12-character code. There is only one copy of each Dallas key. In this way, Dallas keys simultaneously offer a great deal of security and ease of operation. Example: A Dallas key should be programmed for clerk no. 2. 1. 2. Set the key to PRG. Select programming number 46 (see Chapter 6.1.2). Input 3. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.35 Defining the ECR type The cash register can operate in different modes according to the business in which it is operated: ECR type Feature / Speciality Type number Hairdresser's version Several clerks can be compiled in one bill 0 Baker's version Several clerks can operate the cash register simultaneously 1 Restaurant version Table system can be activated 2 Example: The cash register should be operated in its restaurant version. 1. 2.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.35.1 Programming the ECR type using the PC In order to programme the ECR type using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.36 Programming the decimal point / decimal places You can define to how many decimal places the cash register should operate: Appearance in display and receipt printout No. of decimal places 1 0 1.0 1 1.00 2 1.000 3 1.000.00 (USA) 4 Note: Example: The default setting is two decimal places. The cash register should operate to three decimal places. 1. 2. Set the key to PRG. Select programming number 48 (see Chapter 6.1.2). 3.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.36.1 Programming the decimal places using the PC In order to programme the number of decimal places using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.37 Programming rounding The cash register always rounds the totals after pressing the ┣SUB-TOTAL┫ and ┣CASH┫ keys. 6.37.1 Programming rounding for received on account/paid out and for tax calculation You can define whether calculations for receiving on account / paying out and for tax should be rounded up or down after selecting the type of rounding required.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.37.1.2 Note: Example: Programming rounding for tax calculation Significance Rounding code A Always round down 0 Rounding (according to rounding method selected) 1 Always round up 2 In its default setting, rounding is always set for calculating the tax. Amounts should always be rounded down following tax calculation. 1. 2. Set the key to PRG Select programming number 51 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.37.2 Defining the rounding method The rounding method defines the method applied to round amounts when the amounts must be rounded to the programmed number of decimal places and rounding is required for amounts received/paid out and calculating tax (rounding code A = 1). Rounding method (special European rounding) Rounding code B No special European rounding (commercial 5/4 rounding applies (see Chapter 6.37.1)) 0 European rounding: Switzerland 0.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.37.3 Programming rounding using the PC In order to programme the rounding using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.38 Programming the date format You can define how the date should be printed: Date format Code Month / Day / Year (MM / DD / YYYY) 0 Day / Month / Year (DD /MM / YYYY) 1 Year / Month / Day (YYYY / MM / DD) 2 Note: The date is set to Month / Day / Year in its default state. Note: For programming the date format, see Chapter 6.18. Example: The date should be printed in the format Year / Month / Day. 1. 2. Set the key to PRG.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 6.38.1 Programming the date format using the PC In order to programme the date format using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7 Operation The cash register must be operated when set to Registration mode, REG. Set the key to REG Display 17-06-2012 17:30:30 0.00 Note: The following applies for the following subsections: • • the cash register is always programmed to 2 decimal places (default setting) and the input examples normally depict keys on a raised keyboard (for corresponding keys in the flat keyboard, refer to Chapter 4.3). 7.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.2 Registering departments Note: Do not enter a decimal point when entering a price; the cash register automatically enters the decimal point according to the setting defined (refer to Chapter 6.36). Note: If you have programmed two fixed prices for departments (see Chapter 6.4) which you also want to register, you must programme the two keys ┣Price 1┫ and ┣Price 2┫ on the keyboard (see Chapters 0 and 6.33).
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.2.2 Registering a DP once using fixed price 2 • A fixed price must have been programmed for price 2 (see Chapter 6.4). • If two fixed prices have been programmed (see Chapter 6.4), the cash register always operates with fixed price 1. • If you press the ┣Price 2┫ key, the cash register operates using fixed price 2 for the duration of the registration until you press the ┣Price 1┫ key to reactivate fixed price 1.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.2.5 Registering identical departments If identical items are registered (same department, same price) during the registration of departments, the registration of identical items can be speeded up by omitting the price entry for the identical item registration directly following. Example: The following are to be sold: 1 x Department 1 at a price of 12.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.2.6 Example receipt for DP registration Example: The following were sold: 15 pieces each at 100.50 € from Department 2, 2.6 pieces each at 20.50 € from Department 3 1 piece from Department 4 at fixed price 1 at 35 € and 1 piece from Department 4 at fixed price 2 at 30 €. Set the key to REG Input ┣Price 1┫ ┣Price 2┫ Olympia 2012 Page 134 Receipt ---------------------------DEPARTMENT02 15 100.50 1,507.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.3 Registering PLUs Items (PLUs) are registered by means of PLU numbers. Note: The cash register can be used to process EAN-8 and EAN-13 bar codes. Note: If an attempt is made to register a PLU which has not been programmed, the following message appears in the cash register display: No Record !! Please Continue…. Note: If you have programmed two fixed prices for PLUs (refer to Chapter 6.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.3.2 Registering a PLU once using fixed price 2 Important information • • • A fixed price must have been programmed for price 2 (see Chapter 6.5). If two fixed prices have been programmed (see Chapter 6.5), the cash register always operates with fixed price 1. If you press the ┣Price 2┫ key, the cash register operates using fixed price 2 for the duration of the registration until you press the ┣Price 1┫ key to reactivate fixed price 1.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.3.5 PLU registration, example receipt Example: The following were sold: 1 item with PLU number 1 at fixed price 1, 2.6 items with PLU number 2 at fixed price 1 and 15 items with PLU number 1 at fixed price 2. Set the key to REG Input ┣Price 2┫ 7.3.6 Receipt ---------------------------1 10.00T1 2 2.6 100.00 260.00T2 1 15 9.10 136.50T1 ----------------------------TAX1 19% 23.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.3.6.3 Registering a PLU using the PLU group in the display Another option to register a PLU is to select it from the display of a PLU group to which the PLU must have been assigned within the scope of programming the PLU. Example: PLU 1 should be registered. PLU 1 is assigned to PLU group 3. 1. Press the key of the PLU group to which the relevant PLU is assigned, in this case: ┣Group 3┫. All the PLUs assigned are listed in the display. 2.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.5 Concluding receipts / Method of payment Payment can be made in various ways: • • • • Cash Cheque Card Credit Note: The ┣CASH┫ and ┣Card┫ tender media keys are provided as standard keys on the keyboard when it leaves the factory (see Chapter 4). In the case of the CM 980-F cash register, the ┣Credit 1┫ tender medium key is also provided as a standard key on the keyboard when it leaves the factory (see Chapter 4).
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.5.3 Paying by card 1. 2. Set the key to REG. Complete all the registrations. 3. Produce the subtotal by pressing the ┣SUB-TOTAL┫ key (option). 4. 5. The amount due for payment appears in the display. Enter the amount paid by the customer with the card (optional). Note: 6. 7.5.4 If the customer pays exactly the right amount, you need not enter the sum paid. Continue with Step 6. Press the ┣CARD┫ key.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.6 Payment in a foreign currency The cash register can operate using two foreign currencies. The cash register automatically converts the price of the registration in the currency selected and back, if necessary. Note: In the case of the CM 980 SF, the ┣FC1┫ key must first be set-up on the keyboard (see Chapters 4 and 6.33). 7.6.1 Paying in a foreign currency with the exact amount Example: A bill totalling € 37.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.6.2.1 Explanation of the receipt FC CASH 50.00 = The amount due converted to the foreign currency. USD 100.00 = The amount paid in the foreign currency. FC CASH 74.07 = The amount paid in the basic (native) currency. Change 37.03 = The amount of change due in the foreign currency. FC CASH 49.99 = The amount of change due in the basic (native) currency. Note: Please note that rounding differences can occur during the conversions.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.8 Registering surcharges and discounts Surcharges and discounts can be programmed in the following ways: • • • • as amounts, as percentages, on individual items, on a subtotal. Note: 7.8.1 The number of surcharges and discounts as well as the corresponding total sums appear in the financial report.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.8.2 Registering amount-related discount The ┣Amount discount┫ key can be used to enter freely defined discount sum for an individual PLU or a subtotal. Example: A meal is offered as a special dish as a smaller portion. A discount of € 2.00 should be granted. 1. 2. Set the key to REG Register the goods to which an amount-related discount is to be granted. 3. Enter the amount of discount. 4. Press the ┣Amount discount┫ key. Input 7.8.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.10 Error correction and void Note: The number of corrections and voids are recorded in the financial report. 7.10.1 EC If an item is registered incorrectly and nothing else has been registered in the meantime, this incorrect registration can be cleared by means of an immediate error correction. Example: While registering several items, the item with PLU number 1 was incorrectly registered. Nothing else has been registered since then.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.10.3 Complete cancellation If a receipt has not yet been concluded by pressing a tender media key and all the registrations made for it should be cancelled, execute a complete cancellation. Example: Three items have been registered: PLU 1 to 3 at fixed price 1. The receipt has not yet been concluded. A complete cancellation should be executed. Input 1. Set the key to REG. 2. Register the PLUs. 3. Press the ┣VOID┫ key. 4. 3. 3 Receipt 03 1 50.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.12 Received on account operations Payments into the cash register, e.g. credit repayments, are registered as follows: Example: 1. Set the key to REG. 2. Enter the amount paid in. 3. Press the ┣RA -%┫ key. Input Receipt - - - - - - - - - - - - - - - - - - - - - - - - - - - - RA: 500.00 The number and total sum resulting from received on account operations are recorded in the financial report. Note: 7.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.14 Printing numbers A freely selectable, 8-digit number can be printed on the receipt, e.g. a customer or voucher number. Example: The customer number 87654321 should be printed on a receipt. 1. Set the key to REG. 2. Enter the number, maximally 8 digits. 3. Press the ┣#/NS┫ key. Continue registering the items. 7.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.16 Printing a receipt on/off The printing of a receipt can be switched on or off. 1. Set the key to REG. Input Display 17-06-2012 2. Press the ┣Receipt ON/OFF┫ key. B Note: If receipt printing is switched off, a "B" appears in the display. Note: If the key is pressed twice in quick succession, the initial status is restored. 7.17 16:30:00 0.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 7.17.1.2 Printing an invoice copy via report printing Example: Receipt no. 22 must be printed using the print report function. 1. 2. Set the key switch to X. Select report type no. 98: Input • Use the ┣↑┫ and ┣↓┫ keys to scroll to no. 98 in the menu. • Or: enter the report number 98 using the numeric keys. 3. 4. 5. Press the ┣CASH┫ key to confirm the input.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8 Restaurant Functions (Table System) If the restaurant version of the cash register is operated (see Chapter 6.35), special restaurant functions are available, such as the table function, for example. The table system serves to record individual registrations for each table. A table can be opened and closed at any time. In the period between, departments and PLUs can be registered to a table and corrected, if necessary.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8.4 Entering cooking messages Cooking messages relate to additional information for the kitchen, e.g. how a steak should be prepared: rare, medium, well-done etc. or whether a meal should be served with or without a side salad. Cooking messages only appear on the order messages, not on the bills. A maximum of 50 cooking messages can be available which must have been programmed accordingly beforehand (see Chapter 6.29).
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8.5 Order type system The order type system organises the printout of orders on the cash register. Order type names ensure that PLUs with the same order number are printed on the same receipt. These order messages are then printed in succession. The order type system is activated when the PLU was assigned an order type name during PLU programming (also see Chapter 6.6.1.10). 8.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8.8 Transferring a table It is possible to transfer the entire table bill from one table to another. This means that two or more tables can be combined. Example: Table 1 should be transferred to Table 6. 1. Set the key to REG. Input Display 2. Press the ┣Transfer Table┫ key. M Transfer Track 3. Enter the number of the table from which the items should be transferred. 4. Press the ┣CASH┫ key. 5.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8.9.2 Preparing the bill with an additional business receipt An additional business receipt can be completed by hand up to a bill total of € 100. An additional business receipt must be completed by machine from a bill total of € 100. 8.9.2.1 Example: Printing an additional business receipt for manual completion Table 1 has a bill total less than € 100 and should be printed with an additional business receipt. 1. Set the key to REG. 2.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8.9.2.2 Note: Example: Additional business receipt completed by machine If you want to have additional business receipts printed automatically by the machine, you must programme the ┣FreeABR┫ key on the keyboard (see Chapter 6.33). Table 16 has a bill total in excess of € 100 and should be printed with an additional business receipt. 1. Set the key to REG. 2. Enter the table number. 3. Press the ┣Open Table┫ key. 4. Press the ┣FreeABR┫ key.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8.10 Split payments for a table The bill for a table need not be drawn up in full, it is possible to prepare a bill for a part of it (split payment). Example: PLU number 1 and PLU number 3 are registered to Table 1. Only a bill for PLU number 1 should be prepared (cash payment). 1. Set the key to REG. 2. Enter the table number. 3. Press the ┣Open Table┫ key. 4. Press the ┣Table Separate┫ key. Input 1S K The display is split.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8.10.1 Transferring items to another table (splitting) A guest moves to a different table. Example: PLU number 1 and PLU number 3 are registered to Table 1. PLU number 1 must be transferred to Table 2. 1. Set the key to REG. 2. Enter the table number. 3. Press the ┣Open Table┫ key. 4. Press the ┣Table Separate┫ key. Input 1S K The display is split: The items which have been registered for the table are listed in the top half of the display.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 8.11 Add table If a guest wants to pay the bill for several tables, several tables can be added together for this purpose. Example: Tables 3 and 4 should be added together. 1. Set the key to REG. 2. Enter the table number of the first table. 3. Press the ┣Open Table┫ key. 4. Enter the table number of the second table which is to be added. 4 5. Press the ┣Add Table┫ key.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 9 Training Mode Activate Training mode to practice using the cash register. It is important to activate Training mode when practising to ensure the actual sales figures are not falsified. When Training mode is active, all the operating functions can be accessed, the difference to Registration mode being that the entries and transactions are not recorded in the cash register reports.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 9.2 Deactivating Training mode 1. Set the key to REG. Display PASS CODE 2. Press the ┣Training┫ key. 3. Enter the current pass code (default setting: 000000). ****** 17-06-2012 4. 10:00:00 Press the ┣CASH┫ key. 0.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 10 Electronic Journal (EJ) The electronic journal records every entry made on the cash register in the way the input is recorded on the receipt. • The electronic journal is active when the cash register leaves the factory. It can be deactivated using system option 8 (status code 2) (see Chapter 6.17). • Approx. 60,000 (receipt) lines can be stored.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 10.1.1 Printing the EJ with all details 1. 2. 3. 4. Set the key switch to position X or Z. Select EJ.DETAIL REP. or the number 96: Input • Use the numeric keys to enter ┣ 9 ┫ and ┣ 6 ┫. • Or: Use the ┣↑┫ and ┣↓┫ keys to scroll to the required point in the menu. Press the ┣CASH┫ key to confirm the input. The electronic journal appears in the display. Use the ┣↑┫ and ┣↓┫ keys to scroll through the electronic journal.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 10.1.2 Printing the EJ with totals only 1. 2. 3. 4. Set the key switch to position X or Z. Select EJ.SUM REP. or the number 97: Input • Use the numeric keys to enter ┣ 9 ┫ and ┣ 7 ┫. • Or: Use the ┣↑┫ and ┣↓┫ keys to scroll to the required point in the menu. Press the ┣CASH┫ key to confirm the input. The electronic journal appears in the display. Use the ┣↑┫ and ┣↓┫ keys to scroll through the electronic journal.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 10.2 10.2.1 Deleting the electronic journal Printing and deleting the EJ Delete the electronic journal by printing the electronic journal in Z-mode (refer to Chapter 10.1). 10.2.2 Deleting the EJ without printing 1. 2. Set the key to PRG. Select programming number 80 (see Chapter 6.1.2). 3. Press the ┣CASH┫ key to confirm the input. The memory areas which can be deleted appear in the display. 4.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 11 Cash Register Reports You are obliged to keep the daily Z reports for submission to the revenue authorities. Otherwise, estimations of sales figures may be used within the scope of tax audits. Note: Keep all documents which record how your cash register is programmed for tax audits. Note which documents are required by the financial authorities. 11.1 Types of report Reports can be printed in X or Z mode.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 11.2 Overview of reports Most reports can be printed as X or Z-reports. Number Report (view according to display) Explanation 01 01.FINANCIAL REP. 02 02.FINA. REP. MON. Monthly X or Z financial report 03 03.DEPT. REP. Daily X or Z department report, from Dept no. to Dept no. 04 04.DEPT. REP. MON. Monthly X or Z department report, from Dept no. to Dept no. 05 05.PLU REP. Daily X or Z PLU report, from PLU no. to PLU no. 06 06.PLU REP. MON.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 11.3 Report contents The system options enable you to define numerous settings to adapt the content of the receipts and reports to your specific needs (see Chapter 6.17). 11.4 Printing reports 1. 2. Set the key switch to position X or Z. Select the report you want to print: • Use the ┣↑┫ and ┣↓┫ keys to scroll to the required point in the menu. • Or, enter the programme number using the digit keys. 3. 4. 5. 6.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 11.5 Example of a day's Z-report 1. Turn the key switch to position Z. The cash register is automatically set to 01.FINANCIAL REP.. 2. Press the ┣CASH┫ key. 3. The report first appears, together with the totals, in the display. 4. Use the ┣↑┫ and ┣↓┫ keys to view all the report totals in the display. 5. Press the ┣CASH┫ key to start printing.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 11.6 Printing reports via shortcut keys If the shortcut (macro) keys have been programmed accordingly (see Chapter 6.28), several reports can be printed out automatically and in succession. A total of 4 macros can be programmed and used; two macros can be assigned to each key, once for X reports and once for Z reports. 1. 2. Set the key switch to position X or Z. Press the ┣Macro 1 X-Z┫ or ┣Macro 2┫ key.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 12 Deleting Cash Register Data This function is used to deleted data stored in the cash register. This includes the report memory, electronic journal or cash register programme, for example. Note: Pay attention to the obligations in respect of providing proof and preserving records for the revenue authorities before starting any deleting functions! Deleted data cannot be restored! 1. 2. Set the key to PRG. Select programming number 80 (see Chapter 6.1.2).
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 13 Solving Problems Attention: The power socket must be close to the cash register and easily accessible. This means that the cash register can be disconnected from the power supply quickly in an emergency. 13.1 Display messages Display Cause Corrective measures: PAPER End of paper roll. Replace a new paper roll. B Receipt printing is switched off. Press the ┣Receipt ON/OFF┫ key to switch receipt printing back on.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 14 Options Various peripheral equipment can be connected to the cash register. 14.1 Slot for an SD memory card for data backup (when working without a PC) Use an SD card to make a backup copy of the current programme data and all reports. If the cash register develops a technical defect or data is lost, you can load the backup copies of the reports and programme on the cash register from the SD card.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 14.2 USB flash drive slot for data backup Use a USB flash drive to make a backup copy of the current programme data and all reports. If the cash register develops a technical defect or data is lost, you can load the backup copies of the reports and programme (ECR_file) back on the cash register from the USB flash drive. 14.2.1 Saving data on a USB flash drive 1. 2. 3. 4. Plug a USB flash card in the slot on the rear of the device. Set the key to PRG.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 14.2.2 Loading data from the USB flash drive 1. 2. 3. Plug the USB flash card containing the cash register data in the slot on the rear of the device. Set the key to PRG. Select programming number 82 (see Chapter 6.1.2). Press the ┣CASH┫ key to confirm the selection. The options appear in the display. 4. Input Display USB STICK - 1= BACKUP ALL DATA BACKUP REPORTS(NOT INCL.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 15 Bar Code Scanners A bar code scanner can be used to read 8 and 13-character EAN codes. 15.1.1 Suitable bar code scanners with a PS/2 plug The following bar code scanners with PS/2 connection have been tested by Olympia and can be implemented without any problems: Olympia: • Model LS-6000 (part number 947990001) METROLOGIC: • • • Model ECLIPSE PS/2 plug on the scanners Model ORBIT Fig. 44 Model VOYAGER 15.1.
Cash Register CM 980-SF / 980-F / 960-SF / 962-SF 15.2 Bank note verifier (Euro) Part number 947990003 The bank note verifier can be used to check all Euro bank notes are authentic. Cash register without bank note verifier Cash register with bank note verifier Fig. 45 • Simple plug-and-play installation. Note: The installation manual is enclosed with the bank note verifier. • The bank note verifier is installed on the cash register above the display.
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