DIGITAL VOICE RECORDER DS-2200 ONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
Table of Contents Table of Contents ...................................... 2 3 About Playing Back Safe and Proper Usage ............................. 4 General Precautions .................................. 4 Playing ..................................................... 26 Continuous Playback (ALL PLAY) ........... 29 1 Getting Started Main Features ............................................ 6 Card Basics ............................................... 7 Identification of Parts .......................
LCD Display Information ......................... 48 Send Voice Files with E-mail ................... 71 Hold .......................................................... 50 How to Install and Activate Mail Function ... 72 Formatting the Card (FORMAT) .............. 51 Menu List ................................................. 53 5 Managing Files on Your PC Using DSS Player Software .................... 54 Operating Environment ........................... 55 Installing DSS Player Software ..............
Safe and Proper Usage Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.
Batteries Warning • Batteries should never be exposed to flame, heated, short-circuited or disassembled. • Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. • Never use any battery with a torn or cracked outer cover. • Keep batteries out of the reach of children.
Main Features ● The recorder stores highly compressed DSS and WMA format voice messages in xD-Picture Card.*1 ● The recorder supports three recording modes, HQ (High Quality) mode, SP (Standard Playback) mode and LP (Long Playback) mode. If a stereo microphone is used, you can enjoy recording in SHQ (Stereo High Quality) mode (☞ P.22). ● The five folders can hold 199 files each, for the maximum of 995 recordings (☞ P.16). ● You may assign your own names to folders (☞ P.42).
Card Basics The xD-Picture Card is a removable recording media. “Card” in this manual refers to the xDPicture Card. 1 The removable card can be used to store different kind of data. Since the card has larger memory capacity than a diskette, it can be used to transfer data between different PCs. The recorder supports cards with memory capacity between 16 to 512 MB. Card Basics Compatible cards 2 1 1 Index area You can write down the card’s contents.
Identification of Parts 1 1 Identification of Parts ^ % $ # @ 2 3 4 5 6 7 8 9 0 e q ) ! = 8 1 EAR/MIC/REMOTE jack 2 Built-in microphone 3 Record/Play indicator lamp 4 REC (Record) button 5 STOP button 6 PLAY button 7 FF (Fast Forward) button 8 REW (Rewind) button 9 VOL (+) button 0 VOL (–) button ! PC (USB) terminal @ ERASE button # FOLDER/REPEAT button w ( * & - $ INDEX button % DISPLAY/MENU button ^ Display (LCD panel) & Strap hole * Power jack ( Card cover lock ) Card cover - Battery cove
Display (LCD Panel) 1 Identification of Parts 4 Remote Controller Microphone: MR12 5 1 1 2 3 6 7 8 9 8 7 6 5 2 3 4 9 0 0 ! 1 Battery indicator 2 VCVA (Variable Control Voice Actuator) indicator 3 Alarm indicator 4 Microphone sensitivity display 5 Record mode indicator 6 Repeat play indicator 7 Erase lock indicator 8 Current file number 9 Total number of recorded files in the folder 0 Character Information display 1 Built-in microphone 2 VOL (+) button 3 VOL (–) button 4 FF (Fast Forward) button 5
Inserting Batteries 1 1 Inserting Batteries 2 1 2 3 Lightly press down on the arrow and slide the battery cover open. Insert two AAA alkaline batteries, observing the correct polarity. Close the battery cover completely. Replacing batteries The battery indicator on the display changes as the batteries lose power. → 3 → → When appears on the display, replace the batteries as soon as possible. When the batteries are too weak, the recorder shuts down and “BATTERY LOW” appears on the display.
Using the AC Adapter 1 Using the AC Adapter Plug the optional AC adapter (Olympus Model A321 or A322) into household power outlet and connect the power plug to the recorder’s power connector (DC 3 V) as shown in the illustration. Always stop recording before connection. Otherwise it may not be possible to play back the voice data being recorded. Warning • Always stop recording before connection or disconnection. • When the AC adapter is not in use, disconnect the power supply plug from the power outlet.
Setting Time/Date (TIME&DATE) If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease file management tasks. The time and date setting is also needed to perform the alarm playback function (☞ P.38). 1 Setting Time/Date (TIME&DATE) The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn't been used for a long time.
5 Example: March 14, 2004 4 1 Press the FF button or REW button to set the date. 2 Press the PLAY button to accept the date. .......................................................................... Note Set the month. 1 Press the FF button or REW button to set the month. 2 Press the PLAY button to accept t h e month. If you press the STOP button during the setup operation, the recorder will save the items that were set to that point.
Inserting and Ejecting a Card Inserting a Card 1 Inserting and Ejecting a Card 1 1 The card cover is unlocked and the message “CARD COVER OPEN” appears on the display. When this message appears, the power is switched off. 2 Face the card the correct way and insert it into the card slot as shown in the illustration. 3 Close the card cover securely. 2 3 Slide the card cover lock to the direction indicated by the arrow. • Insert the card keeping it straight.
Ejecting a Card 2 1 2 3 Slide the card cover lock to the direction indicated by the arrow. The card cover is unlocked and the message “CARD COVER OPEN” appears on the display. When this message appears, the power is switched off. Push the card all the way in to unlock it, and let it return slowly. The card is ejected a short way and then stops. Hold the card straight and pull it out. Inserting and Ejecting a Card 1 1 ..................................................................................
Recording The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file or a Windows Media Audio (WMA) file. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. Up to 199 messages can be recorded per folder.
Notes Recording functions Pause Recording Pause Press the REC button while recording. ➥ “REC PAUSE” will flash on the display. Resume Recording Press the REC button again. ➥ Recording will resume at the point of interruption. 2 Recording • A beep will sound when remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording. • “MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full.
Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset threshold volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the threshold level. The VCVA feature help extend recording time and conserve memory by turning off recording during silent periods. This helps make the playback, with no lulls or dead space, more efficient and convenient.
7 7 Press the REC button to start recording. When the sound volume is lower than the preset threshold sound level, recording automatically stops after 1 sec approximately, and “STANDBY” flashes on the display. The record/play indicator lamp glows when recording starts and flashes when recording pauses. 2 Adjust the start/stop actuation level 7 Press the FF or REW button to adjust the pause sound level during recording. The VCVA level can be set to any of 15 different values.
Recording with External Microphone To enhance sound quality during recording, use the stereo microphone (ME51S) or an optional external microphone. If a stereo microphone is used, recording in SHQ (Stereo High-Quality) mode is possible. Please note, when a microphone is connected to the jack on the recorder, the jack functional switch-over is made automatically. 2 Recording with External Microphone Stereo microphone: ME51S 1 2 Make sure that the recorder has stopped. Connect to the jack on the recorder.
Listening While Audio Is Recorded (Recording Monitor) If you start recording after inserting the earphone into the jack on the recorder, you can hear the sound being recorded. The sound volume on the recording monitor can be adjusted by pressing the VOL (+) or VOL (–) button. Connect the earphone to the jack on the recorder. After recording is started, you can hear the sound being recorded through the earphone. ...............................................................................................
Recording Modes (REC MODE) You can select from among three recording modes: HQ (High Quality) mode, SP (Standard Playback) mode and LP (Long Playback) mode. If a stereo microphone is used, the only possible recording mode is SHQ (Stereo High Quality). 2 Recording Modes (REC MODE) 2,4 3 2,4 1 5 5 3 1 Press and hold the MENU button for 1 second or longer. 2 3 Press the PLAY button. 4 5 “REC MODE” will be displayed on the screen (☞ P.53). The recording mode setup process begins.
Microphone Sensitivity Microphone sensitivity is adjustable to meet recording needs. Using the MICSENS switch, choose between the CONF and DICT positions. CONF DICT DICT: Low-sensitivity mode suited for dictation. 2 Microphone Sensitivity CONF: High-sensitivity mode that records sounds in all directions. ................................................................................................
Recording From Another Audio Device The recorder can record the sound played back by another device with a connecting cord. 1 2 2 2 Recording From Another Audio Device EAR Connect the recorder to the earphone jack on the other device with a connecting cord. For recording monaural sound, use the optional connecting cord, KA232*(☞ P.81) and, for stereo sound, use a commercially available connecting cord with attenuation resistance. *The plug adapter PA3 is required (☞ P.81).
6 7 8 9 9 7 6 Press the PLAY button to complete the setup screen. Press the STOP button to close the menu. Press the REC button to start recording. When set to STEREO INPUT, the recorder starts recording in SHQ mode. When set to MONAURAL INPUT, it starts recording in the specified recording mode. 2 Recording From Another Audio Device Choose “STEREO INPUT” for the stereo recording. Choose “MONAURAL INPUT” for the monaural recording.
Playing 5 3 2 3 4 1 2 Press the FOLDER button to choose folder. Press the FF or REW button to choose the file that you want to play. Playing If you keep pressing the FF or REW button in stop mode, the recorder continuously skips to the beginnings of files. 3 Press the PLAY button to start playback. The record/play indicator lamp glows a green.
Playback functions Operation Press the PLAY button once while playing a file.*1 ➥ The recorder plays back at approximately 50% faster than normal rate. Press the PLAY button once while fast playing back.*1 ➥ The recorder plays back at approximately 25% slower than normal rate. Hold the FF button while playing a file. ➥ The recorder stops when it reaches the end of the file. Continue pressing the FF button to proceed with the cue from the beginning of the next file.
Playing Playback through earphone • When using earphone, adjust sound level moderately or hearing loose may result. • When playing back through the earphone, sounds can be heard from either side of the earphone even for monaural recorded files. • When you use an external speaker or an earphone with built-in volume, connect it to the EAR jack on the remote controller. If you directly connect it to the jack on the recorder, the external speaker or earphone may not work.
Continuous Playback (ALL PLAY) When a file finishes playing back, the next file is played without stopping until it reaches the last file in the folder. 3,5 1 6 2,4 Press and hold the MENU button for 1 second or longer. 3 4 Press the PLAY button. 5 6 Press the PLAY button to complete the setup screen. The menu opens (☞ P.53). Press the FF or REW button until “ALL PLAY” flashes on the display. The Continuous Playback setup process begins. Press the FF or REW button to choose between ON and OFF.
Auto Backspace review (BACK SPACE) If it is necessary to repeatedly listen to the last phrase, you can set the Auto Backspace function for either 1 or 2 seconds. 3 Auto Backspace review (BACK SPACE) 30 3,5 7 3,5 1 6 2,4 6 2,4 7 1 2 Press and hold the MENU button for 1 second or longer. 3 4 Press the PLAY button. The menu opens (☞ P.53). Press the FF or REW button until “BACK SPACE” flashes on the display. The Back Space setup process begins.
Noise Cancel Function If recorded audio is difficult to understand because of noise, adjust the Noise Cancel setting level. Noise will be reduced in the file when its played back for better sound quality. 1 Press and hold the MENU button for 1 second or longer while the file is playing. 3 Displays currently set Noise Cancel level. Press the MENU button again to choose a noise cancel level. The levels switch in the following rotation, “OFF” “LOW” “HIGH”.
Repeat Playback This function enables repeated playback of part of the file being played. If the continuous playback function is used together, two or more files can be repeatedly replayed as long as they are in the same folder. 3 Repeat Playback 1 1 2 File playback begins. Press the REPEAT button briefly at the point you want to start Repeat Playback. “REPEAT END?” flashes until you designate the end point. 3 1 2,3 32 Choose the file for Repeat Playback, and press the PLAY button.
4 4 Press the STOP button. Repeat Playback is cancelled. You can use Fast Playback and Slow Playback functions, insert and delete index marks, and use the Noise Cancel function. ....................................................................................................... Notes 3 Repeat Playback • If no end position is designated, the end of the file becomes automatically the end position.
Erasing Erasing One File at a Time A selected file can be erased from a folder. 4 3 Press the ERASE button. 4 Press the ERASE button once more when “FILE ERASE?” is flashing. Erasing 2 1 3,4 Press the FF or REW button to choose the file you want to erase. a a File to be erased “FILE ERASE?” flashes on the display for approximately 8 seconds. The display changes to “FILE ERASE!” and erasing will start. { 2 34 1 2 Press the FOLDER button to choose a folder.
Erase All Files from a Folder All files in a folder can be erased simultaneously, except for locked files (☞ P.36). 1 Press the FOLDER button to choose the folder you want to erase all files. a a Folder from which to erase files 2,3 3 Press the ERASE button once more when “ALL ERASE?” is flashing. 4 Erasing 1 2 Press the ERASE button for 3 seconds or longer. “ALL ERASE?” flashes on the display for approximately 8 seconds. The display changes to “ALL ERASE!” and erasing will start.
Locking Files (LOCK) Locking a file keeps important data from being accidentally erased. Locked files are not erased when you choose to erase all files from a folder (☞ P.35). 5,7 2,4,6 4 1 2 3 4 8 Locking Files (LOCK) 5,7 3 1 36 8 2,4,6 Press the FOLDER button to choose a folder. Press the FF or REW button to choose the file you want to lock. Press and hold the MENU button for 1 second or longer. The menu opens (☞ P.53). Press the FF or REW button until “LOCK” flashes on the display.
Index Marks Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file. Setting an Index Mark 1 Press the INDEX button during recording or playback to set an index mark. An index number appears on the display. 4 Locating an Index Mark 2 Hold the FF or REW button while playing a file. The recorder stops for 1 second when it reaches the index mark.
Alarm Playback Function (ALARM) The alarm playback function can be set to play a selected file at a pre-set time. 5,7 2,4,6 4 Alarm Playback Function (ALARM) 5,7 3 1 1 2 3 4 5 2,4,6 6 7 38 Press the FOLDER button to choose a folder. Press the FF or REW button to choose the file to be played when the alarm sounds. Press and hold the MENU button for 1 second or longer. The menu opens (☞ P.53). Press the FF or REW button until “ALARM” flashes on the display. Press the PLAY button.
9,11 8,10 12 12 8,10 Press the PLAY button to accept the hour. The minute indicator flashes. Press the FF or REW button to set the minute. Press the PLAY button to accept the minute. Press the STOP button to close the menu. An alarm tone will sound at the scheduled time. Press any button while the alarm sounds to play the file you associated with the alarm. To enable alarm sound only To set an alarm without audio playback, set the alarm while an empty folder is selected.
LCD Contrast Adjustment (CONTRAST) If you find it difficult to read the display information due to lighting, temperature, or other conditions, you can adjust the contrast using this function to easily see the LCD display (display contrast). Display contrast can be adjusted in 12 levels. 4 LCD Contrast Adjustment (CONTRAST) 40 3,5 2,4 3,5 1 1 2 6 6 2,4 Press and hold the MENU button for 1 second or longer. The menu opens (☞ P.53). Press the FF or REW button until “CONTRAST” flashes on the display.
Backlight (BACKLIGHT) The recorder display backlight is ON by default. The display will lit for about 10 seconds when a button on the recorder is pressed. The backlight feature can be turned off from the menu. 3,5 2,4 6 2,4 3 4 Press the PLAY button. 5 6 Press the PLAY button to complete the setup screen. The menu opens (☞ P.53). Press the FF or REW button until “BACKLIGHT” flashes on the display. The backlight setup process begins. Press the FF or REW button to choose between ON and OFF.
Assigning Folder Names (FOLDER NAME) The 5 folders on the recorder (Folder A to Folder E) can be easily renamed. The folder name is limited to 12 characters each. Frequently used names such as “dictation (DICT.)”, “meeting (MEETING)” and “schedule (SCHEDULE)” are pre-set in a template. 4 Assigning Folder Names (FOLDER NAME) 3,5,7 2,4 3,5,7 1 8 8 2,4 1 2 Press and hold the MENU button for 1 second or longer. 3 4 Press the PLAY button. 5 Press the PLAY button to accept the chosen folder.
Recorder buttons that are used to input characters Button PLAY FF REW INDEX MENU Action To input the selected character and advance the input position. Confirms folder name or file comment. Forward to next character in the character list. Scroll forward through the character list. Backward to previous character in the character list. Scroll backward through the character list. Returns to previous character. To delete the flashing character.
Assigning Folder Names (FOLDER NAME) Available characters Type of Characters Action Folder name input Template File comment input DICT.
Assigning File Comments (COMMENT) Comments of up to 100 characters can be added to each recorded file. Comments and other file information such as date and time can help identify recordings without having to playback. 4,6 1,3 7 1,3 Press the FF or REW button to choose the file you want to comment setup. 6 When you have finished setting the file comments, press and hold the PLAY button for 1 second or longer. Press and hold the MENU button for 1 second or longer. The menu opens (☞ P.53).
Moving Files Across Folders A recorded file can be transferred from one folder to another. The file is added at the end of existing files in the destination folder. 1 2 1,4 3 4 Moving Files Across Folders 3 Press and hold the FOLDER button for 1 second or longer while the file is playing. a “MOVE?” appears on the display. b a File to transfer b Current folder c Destination folder c 3 Press the FF or REW button to choose a destination folder.
System Sounds (BEEP) The recorder beeps to alert you to button operations or warn you of errors. System sounds may be turned off. 3,5 2,4 6 Press and hold the MENU button for 1 second or longer. The menu opens (☞ P.53). Press the FF or REW button until “BEEP” flashes on the display. 4 6 2,4 3 4 Press the PLAY button. 5 6 Press the PLAY button to complete the setup screen. The system sound setup process begins. Press the FF or REW button to choose between ON and OFF.
LCD Display Information The LCD screen on the recorder can display 6 different formats of information by pressing the DISPLAY button. This helps review and confirm different recorder settings and file information. 1 1 Press the DISPLAY button. The LCD display views will switch every time the DISPLAY button is pressed. While in stop or playback mode When pressing Display, the recorder will cycle through 1 to 6. If there is no file, 5 and 6 will display alternately.
While in record mode Displays 1 and 2 alternately. 1 Recording level meter Displays the sound input level graphically and the remaining time available for recording in count-down mode. 4 Displays the remaining time available for recording in bar mode and countdown mode. While recording in VCVA mode LCD Display Information 2 Remaining memory bars Displays 1 and 2 alternately.
Hold Setting the HOLD switch to the HOLD position. If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow, the current conditions will be preserved, and all buttons and switches except the HOLD switch will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket. Remember to reset the HOLD switch when using the recorder.
Formatting the Card (FORMAT) Formatting prepares cards for recording. Cards that have been used on non-Olympus devices, or that can’t be accessed by this unit, require formatting. The card that comes with this unit and Olympus xD-Picture Cards are preformatted and can be used immediately following purchase. 1 3,5 2,4,6 Press and hold the MENU button for 1 second or longer. 3 4 Press the PLAY button. 5 Press the PLAY button. 6 The menu opens (☞ P.53).
Formatting the Card (FORMAT) 7 Press the PLAY button again. Formatting begins and an indicator flashes on the display. 7 { “FORMAT DONE” displays when formatting ends. 4 Formatting the Card (FORMAT) 52 ....................................................................................................... Notes 7 • Completion of Formatting may take about 1 minute. Never do the following during this period. Doing so may damage the data or card. -Removing the battery.
Menu List Press and hold the MENU button for 1 second or longer. Selection from HQ, SP and LP modes (☞P.22). LOCK Locking files setting (☞P.36). Selection between ON (locked) and OFF (unlocked). BACK SPACE Back space setting (☞P.30). Selection from OFF, 1 SEC SKIP and 2 SEC SKIP. ALL PLAY Continuous playback setting (☞ P.29). Selection between ON (enabled) and OFF (disabled). TIME&DATE Time/Date setting. In order of hour, minute, year, month and day (☞P.12). FORMAT Recorder formatting (☞P.51).
Using DSS Player Software The DSS Player Software can be used to do the following: • Playback voice files on your PC and on the recorder when connected via USB. Download files from the recorder to the PC or upload files from the PC to the recorder. Precautions on using the recorder connected to a PC 5 Using DSS Player Software 54 ● When you are downloading a file from the recorder or uploading a file to the recorder, do not remove the USB cable even if the screen is indicating you can.
Operating Environment Windows PC: Operating System: CPU: RAM: Macintosh IBM PC/AT compatible PC Microsoft Windows 98/ 98SE/ Me/ 2000 Professional/ XP Professional,Home Edition Intel Pentium II class 333 MHz processor or more (Processor 500 MHz or more is recommended) 64 MB or more (128 MB or more is recommended) Operating System: RAM: Hard drive space: Drive: Display: USB port: Audio I/O terminals: Power Mac G3 233 MHz class processor or faster iMac/ iBook/ eMac/ Power Mac/ PowerBook(The computer mus
Installing DSS Player Software Before you connect your recorder to your PC, you must first install the DSS Player software. Make sure to exit all running applications, eject the floppy disk if you are using one, and logon as administrator if you are running Windows2000/XP (Professional only) or Mac OS X on the network. Windows 1 5 Insert Olympus DSS Player CD into the CD-ROM drive. The installation program will start automatically.
Uninstalling DSS Player Software Windows Exit DSS Player program. Click the [Start] button on the Taskbar. 1 2 Exit DSS Player. 3 Delete the Executable File. 4 Delete the Driver File. 5 Delete the Help File. Select [Add/Remove programs] from the [Control Panel]. A list of application installed is displayed. Select “Olympus DSS Player Pro”, then Click the [Change/Remove] button. Proceed with the installation according to the instructions on the screen. Delete the Preferences File.
Using Online Help For information on the DSS Player usage and features, refer to the online help. To start online Help: Windows • Click the [Start] button, then select [All Programs], [Olympus DSS Player Pro], [Dictation Help]. • While DSS Player is running, select the [Help] menu, [Contents] . • While DSS Player is running, press F1 on the keyboard. 5 Using Online Help Macintosh • While DSS Player is running, choose [DSS Player for Mac Help] from the [Help] menu. .......................................
Connecting to Your PC Be sure to install the DSS Player software before connecting the recorder to the PC. However, if you do connect the recorder before or during the software installation, the “Add New Hardware Wizard” appears, cancel the wizard by pressing the [Cancel] button in the Wizard screen and then install or continue the installation of DSS Player software. Connecting to your PC using the USB cable Release the HOLD switch. 5 Insert end A of the USB cable to your PC's USB port or USB hub.
Connecting to Your PC Connecting to your PC using the cradle 2 Place the recorder on the cradle 1 2 3 5 Insert end A of the USB cable to your PC's USB port or USB hub. Connect the end b of the USB cable to the cradle. Make sure that the recorder is in the Stop mode, and place it in the cradle. Connecting to Your PC 1 Set the recorder vertically. 2 While pushing down the top of the recorder, set the recorder on the cradle.
Running DSS Player Windows By default, connecting the recorder to your PC, will start the application automatically. Disabling automatic start 1 2 Right click the Device Detector icon in the System Tray in the lower right-hand corner of the screen, then select “Select startup application”. Cick [DSS Player]. The check mark on [DSS Player Pro] disappears. Manual start Running DSS Player 1 2 3 5 Start Windows. Click the [Start] button, then select [All Programs]. All program menu will be displayed.
Running DSS Player Macintosh 5 Running DSS Player 1 2 3 4 Start your Macintosh. Connect the recorder to your PC. For cable connection instructions, see “Connecting to Your PC” (☞ P.59). Double-click the DSS Player for Mac folder. 3 The DSS Player for Mac folder opens. Double-click DSS Player. DSS Player for Mac launches. 4 ................................................................................................................................................................
Window Names * Main screen is displayed when DSS Player is started 1 2 4 3 1 (Macintosh) 5 2 4 3 1 Play Control Bar Control buttons to play and stop voice files. 2 Dictation Folder Window Displays the directory structure of the DSS, WMA, WAVE (W indows only) and AIFF (Macintosh only)-format files stored on your PC's hard disk. Window Names (Windows) 3 Device Manager Window Displays the directory structure of the folders in the recorder.
Download Voice Files from the Recorder There are 3 download options to transfer voice files from the recorder to the PC: • Download Selected Files Download one or several voice files to your PC. • Download Folders Download all the voice files in one folder. • Download All Click the icon and download all the voice files stored in the recorder to your PC. The following is an explanation of “Download Selected Files”. For explanations of “Download Folders” and “Download All”, refer to Online Help.
3 Download the voice file. From the [Download] menu, click [Download Selected Files]. 3 5 Do not disconnect the USB cable while the record/play indicator LED on the recorder is flashing. Disconnecting the USB cable when the recorder LED is flashing will result in data loss or corruption. ................................................................................................................................................................
Play a Voice File 1 2 3 5 Select the folder. Select the folder that contains the voice file you would like to play. 1 3 2 Select the voice file. Select the voice file to play from the Voice File List Box. Play the voice file. Click the (play) button of the Play Control Bar. Play a Voice File Other playback control such as Rewind, Fast Forward, Stop, Speed Control, Volume Control, Time Axis and Index Skip are available from the Play Control Bar.
Upload Voice Files to the Recorder DSS Player has a feature to enable you to upload voice files from your PC to the recorder. 1 2 3 Select the folder that contains the voice file to upload from the Dictation Folder window. Select the voice file. 1 2 Select the voice file to upload from the Voice File List Box. Select the folder to upload. From the [Download] menu select [Upload Files] or click the Upload icon.
Changing User ID (Author ID) User ID can be uploaded to the recorder using the DSS Player. Up to 10 IDs can be uploaded to the recorder. 1 From the main window, click the [Download] menu, then select [Create & Send Job Data]. The [Create & Send Job Data] window appears. Enter your user ID in the field indicated by the arrow. 5 Changing User ID (Author ID) 2 Click the [Transfer] button. The new user ID will be transferred to the Digital Voice Recorder. 1 2 Windows Macintosh ........................
Changing a Folder Name Changing a folder name in the Voice Folder window You can change a folder name In the Voice File Window using the [Rename Folder] command from the [File] menu. A folder name can be up to 20 characters long and cannot use Ä / :*?"<>|. Changing a folder name in the Device window Editing File Comments You can use a PC to create or edit file comments in DSS Player in the [Edit Comments] window, and transfer them from the PC to the recorder.
Editing a Template You can edit folder name and file comment templates in DSS Player in the [Edit & Upload Templates] window and transfer them to the recorder. Templates downloaded from the recorder can also be edited. Select [Edit & Upload Templates] from [Download] to open the [Edit and Upload Template] window. The maximum number of characters that can be entered is 8 characters for a folder name, and 20 characters for a comment.
Send Voice Files with E-mail Windows When using MAPI (Messaging Application Program Interface) support e-mail application program such as Windows Microsoft Outlook, you can use DSS Player Pro to create an email with voice files attached. To enable the Mail function, refer “How to Install and Activate Mail Function” (☞ P.72). 1 2 Select the voice file you would like to attach to the e-mail from the Voice File List Box. To select more than one file, hold either the [Ctrl] or [Shift] key and select files.
How to Install and Activate Mail Function To activate the Send Mail function, the MAPI subsystem must be installed on your computer. Check if the MAPI subsystem is installed on your computer by following the steps below. 1 2 5 How to Install and Activate Mail Function 72 Click Start, Settings and Control Panel. Check whether “Mail” or “Mail and Fax” icon is in the Control Panel. If the icon exists, the MAPI subsystem has already been installed in your computer.
Install MAPI Subsystem Windows 98/2000/Me/XP Installing Microsoft Outlook 98 1 Installing Microsoft Outlook 2000 1 Start the Setup program for Outlook 98. After installing Outlook 2000, start the program. When the following window appears, click the [Next]. When the following window appears, select [Other Mail Applications] and click the [Next]. 5 3 3 A dialog box for setting up Microsoft Outlook appears. When the following window appears, select [Corporate or Workgroup] and click the [Next].
How to Install and Activate Mail Function Installing Microsoft Outlook XP 1 After installing Outlook XP, doubleclick the Mail icon in the Control Panel, and then click the [Show Profiles…]. 5 How to Install and Activate Mail Function 74 2 Click the [Add…]. 3 Type the profile name and click [OK]. 4 Select “Add a new e-mail account” and click [Next]. 5 Select the server type that your e-mail account will work with.
6 Select the Connection tab in the following dialog box and make sure the appropriate connection method is selected. If you select “Additional Server Types”, you will see the following dialog box. Click [Next] and follow the instructions on the screen, and then go to Step 8. 5 Enter the necessary information and click [More Settings…]. 8 After the setup is completed, open DSS Player Pro and click “Tools”, “Options”, “Mail” tab, and select the profile name you have created.
How to Install and Activate Mail Function Activate Send Mail Function Create a Profile The Profile is the group of information services to set up the Messaging application. The information services allow you to access the Mailbox and review the Address Book. The Send Mail function will not work if there is no Profile. If the Profile exists and has already been used for sending e-mail, it is not necessary to create a new Profile.
Using the Recorder as a Reader/Writer With the recorder connected to your PC, you can download data from the card to your PC and upload data stored on your PC to the Card. • You will need to install the Olympus DSS Player Software if you are using Windows 98/ 98SE. Example: Copying Data from PC to Card using Explorer or Finder 1 2 3 4 Start Windows. Connecting the recorder to your PC. For the connection procedure, refer to “Connecting to Your PC using the USB cable” (☞ P.59).
Alarm Message List Message Meaning Explanation Action BATTERY LOW Battery power is getting low. LOCK ON INDEX FULL Low battery power Erase-locked Index full FOLDER FULL Folder full Replace with new batteries (☞ P.10). Unlock the file (☞ P.36). Erase index marks that are no longer required (☞ P.37). Erase unnecessary files (☞ P.34).
Message Meaning Explanation Action NO FILE No file Select another folder. FORMAT ERROR SAME FILE Formatting error SYSTEM ERROR System error No files were found in the folder. There was an error while formatting the card. Tried to create or store a file that has same name as a file in the folder. System error detected in the recorder. INSERT CARD CARD COVER OPEN No card Card cover is opened Same named file There is no card inserted. The card cover is not closed. Reformat the card (☞ P.51).
Troubleshooting 7 Symptom Probable cause Action Nothing appears on the display The batteries are not loaded properly. The batteries are dead. The recorder is in HOLD mode. Won’t start The recorder is in HOLD mode. Unable to record The batteries are dead. The card does not have enough memory. Verify polarity is correct. Replace with new batteries (☞ P.10). Release the recorder from HOLD (☞ P.50). Release the recorder from HOLD (☞ P.50). Replace with new batteries (☞ P.10).
Accessories (optional) xD-Picture Cards of 16, 32, 64, 128, 256 and 512 MB:M-XD16/32/64/128/256/512 Olympus CAMEDIA digital camera series xD-Picture Cards can be used. PC Transcription kit: AS-3000 The AS-3000 transcription kit provides you with a PC-footswitch, a headset and DSS Player Pro Transcription Module for easy transcription of DSS recordings. Stereo Microphone: ME50S/ME51S To create stereo recordings in WMA format with clear sound and reduced noise.
Specifications 7 Specifications 82 Recording format DSS (Digital Speech Standard) WMA (Windows Media Audio) Recording media xD-Picture Card: 16 to 512 MB Input level –70 dBv Sampling frequency SHQ mode: 44.1 kHz HQ mode: 44.
Technical Assistance and Support DS-2200 is part of the Olympus Professional Dictation System. Your dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems using your DS-2200, we recommend that you contact your Olympus Professional Dealer that sold you the system. If your dealer cannot fix your problem, please call our technical hotline number or send E-mail. ◆ For customers in the U.S.
Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan. Tel. 03-3340-2111 Two Corporate Center Drive, Melville, NY 11747-3157, U.S.A. Tel. 1-800-622-6372 (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. 040-237730 (Letters) Postfach 10 49 08. 20034 Hamburg. Germany. 2-8 Honduras Street, London EC1Y 0TX, United Kingdom, Tel. 020-7253-2772 http://www.olympus.
