DSS Player Pro Transcription Module INSTRUCTIONS
Contents Contents ________________________________________________________2 DSS Player Pro Features ___________________________________________4 System Requirements _____________________________________________5 Installing DSS Player Pro ___________________________________________6 Uninstalling DSS Player Pro ________________________________________8 Connecting the DS-3000 Digital Recorder _____________________________9 Starting the Transcription Module___________________________________10 Connecting the RS
Download Menu........................................................................................................................ 42 Mail Menu................................................................................................................................. 43 [Download] Options .................................................................................................................. 44 [Selection of a word processor] Options ........................................................
DSS Player Pro Features DSS Player Pro is made up of two sections - a Dictation Module and a Transcription Module. These software products can be installed by using the license ID that is supplied with the product. Functions provided by these two modules are summarized below. Dictation Module - Allows speech recorded on the DS-3000 to be stored and managed as DSS audio files on a PC. Plays audio files. Converts DSS files to WAVE files. Sends audio files as e-mail attachments.
System Requirements - Operating system Microsoft Windows 95 (Internet Explorer 4.0 or later) / 98 /Me /NT Workstation 4.
Installing DSS Player Pro DSS Player Pro is made up of two sections - a Dictation Module and a Transcription Module. You need to enter the license ID that is supplied with the product during installation to run this software. Notes - If you intend to use speech recognition software, it must be installed first. For instructions on installing the speech recognition software, refer to the user's guide supplied with the speech recognition software. - If you are running Windows NT4.
8 Install Acrobat Reader if not currently installed on your PC. When the Acrobat Reader installation dialog box opens, select Install Adobe Acrobat Reader and click "Next." Note Installing Acrobat Reader allows you to view detailed operating instructions for DSS Player Pro. files. 9 Copy Wait until DSS Player Pro is installed on your PC. Complete. 10 Setup Setup is complete. Click "Finish." Set up Acrobat Reader. 11 When the Acrobat Reader Setup dialog box opens, click "Next.
Uninstalling DSS Player Pro The process of removing software installed on your PC is called uninstalling. Uninstall DSS Player Pro when it is no longer needed. 1 2 3 4 5 6 7 Click "Start," point to "Settings," and select "Control Panel." Double-click "Add/Remove Programs." A list of applications that have been installed is displayed. Select "Olympus DSS Player Pro." Click "Add/Remove (in Windows 2000, "Change/Remove")." The "Modify, Repair, or Remove the program" dialog box opens.
Connecting the DS-3000 Digital Recorder The DS-3000 works with both the Dictation Module and the Transcription Module. Notes - Make sure you finish installing DSS Player Pro before connecting the DS-3000. If you connect the DS-3000 before installing DSS Player Pro, the "Add New Hardware Wizard" dialog box will open. If this happens, click "Cancel" to exit the wizard and install DSS Player Pro ( P.6).
Starting the Transcription Module To start the Transcription Module, follow these steps: 1 Notes - It is assumed that the DSS Player Pro Transcription Module has been installed. For installation instructions, see Installing DSS Player Pro ( P.6). - If you have a plan to use the foot switch or headset, see Connecting the RS23/RS24 Foot Switch ( P.11) and Connecting the E102 Headset ( P.12). (2) (3) Start Windows. 2 Follow these steps: (1) Click the "Start" button.
Connecting the RS23 / RS24 Foot Switch The RS23/RS24 foot switch works only with the Transcription Module. Connect the foot switch either to a USB port or a serial port on your PC. Connecting to a USB Port 1 2 Connect the foot switch cable to the USB adapter cable. Connect the USB adapter cable to the PC USB port. 2 Connecting to a Serial Port 1 2 Connect the foot switch cable to the serial adapter cable. Connect the serial adapter cable to the PC serial port.
Connecting the E102 Headset The E102 is a stereo headset. When playing stereo sound, wear the set properly, observing the L and R markings. Plug the headset into the PC earphone socket . Note If your PC does not have a socket marked or , plug the headset into a socket marked .
Send Mail Function To activate the Send Mail function, the MAPI subsystem must be installed in your computer. Check if the MAPI subsystem is installed on your computer by following the steps below. 1 2 Click Start, Settings and Control Panel. Check if “Mail” or “Mail and Fax” icon is in the Control Panel. If the icon exists, the MAPI subsystem has already been installed on your computer. Go to the “How to Activate Send Mail Function” section in this manual.
How to Install MAPI Subsystem For Windows 95 users 1 2 3 4 5 6 Click Start, point to Settings, and click Control Panel. Double-click on the Add/Remove Program icon. Click on the Windows Setup tab. Check the Microsoft Exchange (or Windows Messaging) box Click OK to continue. You may be prompted to insert the Windows 95 CD-ROM. A copying Files message appears. The Inbox Setup window appears.
For Windows 98/2000/Me/XP users Installing Microsoft Outlook 98 1 Start the Setup program for Outlook 98. When the following window appears, select [Other Mail Applications] and click the Next button. 2 When the following window appears, select [Corporate or Workgroup] and click the Next button. 3 Follow the instructions on each screen.
Installing Microsoft Outlook 2000 1 After installing Outlook 2000, start the program. When the following window appears, click the Next button. 2 Select [Corporate or Workgroup] and click the Next button. 3 A dialog box for setting up Microsoft Outlook appears. This is the Wizard for creating a Profile. See Step 3 in the following Dictation/Transcription Module section.
Installing Microsoft Outlook XP 1 After installing Outlook XP, double-click on the Mail icon in the Control Panel, and then click the [Show Profiles…] button. 2 Click the [Add…] button.
3 Type the profile name and click [OK]. 4 Select “Add a new e-mail account” and click [Next].
5 Select the server type that your e-mail account will work with. If you are going to use an MAPI compliant Workgroup system such as Lotus Notes or Novell GroupWise, select “Additional Server Types”, click [Next], and then go to Step 6. If you are planning to use an Internet service provider, select POP3 server, click [Next], and then go to Step 7. Please note that AOL cannot be used because AOL cannot open e-mail servers. 6 If you select “Additional Server Types”, you will see the following dialog box.
7 If you select “POP3”, you will see the following dialog box. Enter the necessary information and click [More Settings…]. Select the Connection tab in the following dialog box and make sure the appropriate connection method is selected.
8 After the setup is completed, open DSS Player Pro and click “Tools”, “Options”, “Mail” tab, and select the profile name you have created. If you want to preset the destination address, enter the e-mail address, subject and message. If you are using Lotus Notes, click the “Address Type” Combo Box and select “NOTES” from the list of address types.
How to Activate Send/Receive Mail Function Create A Profile The Profile is the group of information services to set up the Messaging application. The information services allow you to access the Mailbox and review the Address Book. The Send Mail function does not work if there is no Profile. If the Profile exists and has already been used for sending e-mail, it is not necessary to create a new Profile.
Transcription Window Transcription Window When you start Transcription Window, the following window opens. Title Bar Displays the path of the active file. Menu Bar Click an item to display the corresponding commands.
Tool Bar Start Transcription Opens the file that is currently selected in the Typist ListView (active file if multiple files are selected) in the Transcribe Window. If the Status of the file to be opened is "Pending" or the file is being recorded, an error message is displayed and the file will not open. Convert to WAV file Saves the files currently selected in the Typist ListView (all selected files if multiple files are selected) as WAVE files.
Start Voice Recognition This command is available only when the IBM voice recognition applications ViaVoice98, ViaVoice Millennium (not included), or later versions, are installed on the PC. When the command is activated, SpeakPad starts automatically convert files selected in the Voice List window to text files. This command is available only for DSS files recorded in standard mode and WMA files (Hi-Quality mode), recorded with the DS-10 (or other supported recorders).
Notes Recording End Date Recording End Time Length Status Change Status A dialog box appears for you to select and change the Typist Status of the active file from the following list. Finished Pending Unfinished Cancel Job Log On Logs on to the e-mail profile that is chosen by the Mail Tab of [Options] in the Tools menu. DSS Player Pro will check for new messages that have arrived.
Select File Type By pressing the button, the button and the displayed files change as follows. Display after the button is pressed Button display and displayed files DSS Files Only WAVE Files Only WAVE Files Only DSS files and WMA files DSS files and WMA files WMA files only WMA files only DSS files, WAV files and WMA files DSS, WAV and WMA files DSS Files Only Select Speaker Selects either the PC speakers or speaker on the recorder as the target for audio output.
Playback Control Bar A Play Bar and Position Control [Play Bar] and [Position Control] are graphics that indicate the current position of the file being played. You can move the playback position forward or backward quickly by dragging the [Position Control] or clicking in front of or behind the [Position Control]. Keyboard and slider motion Time Axis and Time Axis Control Slider Time Axis is displayed below the play bar with the same width as the play bar.
Volume Control If the soundboard used supports electronic volume control functions, the output volume can be adjusted on the playback soundboard using the [Volume Control Slider] displayed when is clicked with the left mouse button. If the button is in focus, volume can be controlled by entering values via the keyboard. This feature is not available for older soundboards that have only manual volume controls.
Typist TreeView Lists the DSS and WAVE files. You cannot move or rename folders or drop files to folders other than Folders A, B, C, D and E. Message Folder You can freely create a folder under this. Download Tray This is the root folder used to manage the message files that are downloaded from the recorder or card. Folder This folder is used to download message files in Folders A, B, and C of the recorder or card. You can drop files from other applications or from the Typist ListView into this folder.
Typist Tray This is the folder to list files of the entire folders that has not been transcribed. You can distinguish a file in a folder as the file paths will be displayed in the title bar. Mail Service This is the current mail service that you are connected to. Personal Folder This folder appears only while you are logged onto the messaging application with the "Log On" command. The folder disappears when you log off. It displays the names of the folders that are registered in the folder information.
Detail of Items That Are Displayed on the Header Bar Displayed Items Details Display of all files File Name In front of the file names, the corresponding icon for each file is attached. Created Date Dictation start date. Completed Date Date Dictation completed. Transferred Date DSS/WMA file: Date and time of when it was first created as a Window's file. WAV file: Same as the "Created Date". File Type Type of file.
Edit Item Name You can edit which items are displayed using [Item Settings] on the View menu. The Dictation ListView shows the specified number of items. If the items do not fit in the width of the Dictation ListView, a horizontal scroll bar is displayed. You can also change the size of the Dictation Window, TreeView, and List View in a similar fashion.
Status Bar Displays the current status or a description of the menu command. Foot Switch In the Transcription Module, the following operations are possible using a Foot Switch (RS-232C (serial) or USB). - Rewind - Fast Forward - Play A file will stop playing when the Foot Switch is not pressed. When two or more switches are pressed, only the function of the button pressed last is used. The Foot Switch is set up (USB or RS-232C / Serial Port) by choosing one of the following.
Menu File Menu Edit DSS file Opens the file that is currently selected in the Typist ListView (active file if multiple files are selected) in the Transcribe Window. If the Status of the file to be opened is "Pending" or the file is being recorded, an error message will be displayed and the file will not open. Convert to WAV file Saves the files currently selected in the Typist ListView (all selected files if multiple files are selected) as WAVE files.
Edit Menu Copy Copies the files that are currently selected in the Typist ListView to the clipboard. Paste Pastes the DSS, WMA or WAVE files that are currently copied to the clipboard. You can paste the files to folders that accept drag and drop operation, or the Typist ListView. Select All Selects all the voice files that are displayed in the Typist ListView. Delete Deletes the files that are selected in the Typist ListView.
View Menu Current View Switches the file display in the Typist ListView. Selected Item Files Displayed in the Typist ListView DSS Files DSS files only WAV Files WAVE files only DSS Files and WMA Files WMA Files All Files DSS Files and WMA Files WMA Files Only DSS files, WMA Files WAVE files A check mark is placed beside the currently selected display mode Item Settings A Dialog box opens in which you can edit the items that are displayed on the Header Bar of the Typist ListView.
Tools Menu Detect Device Updates the information on devices that cannot be automatically detected. If a new device is detected, it is shown in the Device TreeView. Edit Comments Edits comments in a DSS,WMA file recorded using the DS-10. You can enter up to 100 characters for the comments. Select Speaker When the DS-330 is connected to a PC, the audio can be output to either the PC speakers PC or the recorder speaker.
To insert an index mark during playback, start playback, move to the desired position (play the file or drag the Position Control to the appropriate position), and select New Index Mark on the Tool bar. To insert an index mark while playback is stopped, simply execute New Index Mark at the desired position of the DSS/WMA file. Delete Index Mark To remove an index mark, first use the (Index Mark Skip Button) or the [View All Index Marks] command to move to the desired index mark.
Linked objects are best suited for network environments where the link between the target application and the DSS source file can easily be maintained. The actual DSS file is not copied to the target application; only the path that defines the position of the DSS file is stored in the OLE icon. If you open the OLE icon within the target application, the DSS file is linked using the path definition. The file is then played back via the link.
Voice Recognition Menu Start Voice Recognition This command is available only when IBM's voice recognition applications ViaVoice98, ViaVoice Millennium (not included), or later versions, are installed on the PC. When the command is activated, SpeakPad starts automatically convert files selected in the Voice List window to text files. This command is available only for DSS files recorded in standard mode and WMA files (Hi-Quality mode), recorded with the DS-10 (or other supported recorders).
Download Menu Download Folder A Downloads the DSS files in Folder A of the DS-3000/2000/330/320/150/10, SmartMedia Card, or Removable Drive (with a displayed folder) to Folder A in the Download Tray. If multiple devices (DS-3000/2000/330/320/150/10, SmartMedia Card, and Removable Drive) are detected in the Device TreeView, A dialog box appears for you to select which device to download from.
Mail Menu Log On Logs on to the E-Mail profile that is chosen by the Mail Tab of [Options] in the Tools menu. DSS Player Pro will check for new messages that have arrived. DSS Player Pro searches for messages that have DSS file attachments in the Inbox Folder and displays the DSS files that are attached to the messages in the Typist ListView. If multiple folder information exists in the profile, the Typist TreeView displays all the names of the folder information that is registered in the profile.
[Download] Options A function is active if a check is inserted in the check box. Delete Deletes the original file after downloading. Change WAV Converts to a WAV file while it is being downloaded. Send E-Mail Attaches the file to an e-mail and sends after downloading. Download Folder Here, the current download folder is displayed. The download folder can be changed by pressing the Auto Download Downloads all data after detecting the device. button.
Confirmation of contents to be transmitted Destination CC Set address/CC from the address book SUBJECT Message Attached File Destination Enter an e-mail address in the left edit box and click [Set] to add a Destination address. The list box on the right displays all Destination addresses that are currently set. You can delete a Destination address by selecting it and clicking [Delete]. CC Enter an e-mail address in the left edit box and click [Set] to add a new CC address.
Transcribe Window Transcribe Window This Transcribe Window opens when Edit DSS file is selected from the File menu of the Transcription Window. The Transcribe Window allows you to type the information easily using a word processor application while listening to the voice that is being played back. Bar Control Dragging this part of the window moves the Transcribe Window. Rewind Button The Position Control is moved back in five-second steps while this button is pressed.
Volume Control Button While this button is pressed, a vertical slider pops up allowing the playback volume to be changed. The playback volume is increased by moving the slider upward and decreased by moving it downward. Speed Control Button While this button is pressed, a horizontal slider pops up allowing the playback speed to be changed. The center of the slider is the normal playback speed. The speed is decreased as the slider is moved to the left and increased as it is moved to the right.
Troubleshooting No Sound Check the connection Check that the device is connected to your PC and that the power is on. Check the speaker Check that the speaker volume is not set to the minimum setting. If there is no problem, continue to the next check item. Check the sound card Check whether your sound card has a manual volume control. If so, adjust the volume using the knob. Check the Playback Volume [Windows 95 and Windows NT 4.
Check that the volume of [Master] and [Wave] are not set to the minimum settings and that the [Mute] check box is not selected. ( Play WAVE File) Play WAVE File From the Windows [Start] menu, select Programs, Accessories, (Windows 95/NT 4.0) Multimedia (Windows 98/2000) Entertainment Sound Recorder, File, Open Open ":\Windows\Media\" and execute playback of any WAVE File (*.wave file). If the WAVE file does not play or it is playing but the sound cannot be heard, consult your sound card or PC vendor.
Next, find the DSSUSB1 Device (DSSUSB1 Device for DS-3000, DSSUSB Device for DS-320/150, DSXUSB Device for DS-330/10) at the root of the [Device Manager] page and check that it is operating properly. If the DS-3000 is not working properly, enable it.
[Windows NT 4.0] From the Windows [Start] menu, select Settings, Control Panel, Devices Next, select the DS-3000 (USBDSS Device for DS-150 and DSSUSB1 Device for DS-3000) under [Devices] and click [Hardware Profiles]. Check that the [Status] of the DS-3000 is [Enabled]. If the [Status] is [Disabled], click [Enable] to set the [Status] to [Enabled]. Other Device Problems For other device problems such as SmartMedia Card and Removable card, see the manual for these devices.
Technical Assistance And Support DSS Player Pro is part of the Olympus Professional Dictation System. Your dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems with installing or using DSS Player Pro, we recommend that you contact the Olympus Professional Dealer from which the system was purchased. If your dealer cannot fix your problem, please call our technical hotline number or send an e-mail.
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