DIGITAL VOICE RECORDER DS-3300 ONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
Table of Contents Table of Contents ..................................... 2 Using the Variable Control Safe and Proper Usage ........................... 4 Voice Actuator (VCVA) .................... 29 General Precautions ................................ 5 Hands-free Recording ........................... 30 1 Getting Started Main Features .......................................... 9 xD-Picture Card ..................................... 10 Identification of Parts .............................
Using Online Help ................................. 54 Connection to Your PC .......................... 55 Running DSS Player .............................. 58 Window Names ...................................... 60 5 Managing Files on Your PC Download Dictation Files 6 Using the Recorder as a Reader / Writer 1 Using the Recorder as a 2 Reader/Writer .................................. 88 3 7 Other Information Alarm Message List ............................... 89 from the Recorder ...................
Safe and Proper Usage Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. Important Safety Precautions Certain symbols are used in the user’s manual and on this product to help protect users, their surroundings, and their property from possible injury or damage.
General Precautions ● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. ● Do not store the recorder in places exposed to excessive moisture or dust. ● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. ● Do not place the recorder on top of or near electric appliances such as TVs or refrigerators.
General Precautions • Keep batteries out of the reach of children. • If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor: 1 remove the batteries immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for service. • Do not expose the rechargeable batteries to water. Do not allow water to contact the terminals. • Do not remove or damage the battery insulating sheet.
• Do not insert metal wires or similar objects. This may cause fire, overheating or electric shock. • If charging does not finish (or if the charge indicator light does not go off) after three hours, the charger may break. If this occurs, disconnect the power plug and consult your nearest Olympus dealer or customer support center. • Keep out of the reach of children. Do not let children use this product without adult supervision.
General Precautions • Do not moisten the AC adapter or touch it with a wet hand. • Do not use the AC adapter in the vicinity of flammable gas (including gasoline, benzine and lacquer thinner). In case • ... the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged: • ... the AC adapter is dropped in water, or if water, metal flammable substances or other foreign objects get inside it: • ...
Main Features ● The recorder has multi programmable button (CUSTOM) (☞ P.18). ● Recording and storing voice in DSS format. ● Two recording modes, SP (Standard Playback) mode or LP (Long Playback) mode (☞ P.28). ● Five folders and up to 199 files/folder, for a maximum of 995 recordings (☞ P.23). IBM and PC/AT are the trademarks or registered trademarks of International Business Machines Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation.
xD-Picture Card The xD-Picture Card is a removable recording media. 1 xD-Picture Card Compatible Cards The removable card can be used to store different kind of data. Since the card has larger memory capacity than a diskette, it can be used to transfer data between different PCs. The recorder supports cards with memory capacity between 16 to 512 MB. 1 Index area You can write down the card’s contents. 2 Contact area Comes into contact with the recorder’s signal read contacts.
Identification of Parts 1 2 3 % $ # @ ! 4 5 6 7 8 * ( ) - Identification of Parts & ^ 1 = 9 0 q w 1 EAR (Earphone) jack 2 MIC (Microphone) jack 3 Built-in microphone 4 NEW button 5 HOLD switch 6 REC (Record) button 7 REW (Rewind) button 8 FF (Fast Forward) button 9 INDEX button 0 FOLDER/MENU button ! Built-in speaker @ STOP button # PLAY button $ ERASE button % CUSTOM button (Programmable) ^ Display (LCD panel) & Record/Play indicator lamp * POWER (ON/OFF) switch ( VOLUME (+) button ) VOLUME (–
Identification of Parts Display (LCD Panel) 1 Identification of Parts 1 0 9 8 2 3 4 5 6 7 1 Battery indicator 2 Folder 3 Priority indicator 4 Current file number 5 Total number of recorded files in the folder 6 Erase lock indicator 7 Character Information display 8 Microphone sensitivity display 9 VCVA (Variable Control Voice Actuator) indicator 0 Record mode indicator 12
Installing Batteries AAA alkaline batteries 2 1 2 3 Insert two AAA batteries, observing the correct polarity. Close the battery cover completely. 1 Installing Batteries 1 Lightly press down on the arrow and slide the battery cover open. Replacing batteries The battery indicator on the display changes as the batteries lose power. → → → 3 When appears on the display, replace the batteries as soon as possible.
Installing Batteries Ni-MH Rechargeable Battery Pack (BR402) (Optional) 1 Installing Batteries 1 2 An optional Ni-MH Rechargeable Battery from Olympus can be used for the recorder. 1 2 3 Lightly press down on the arrow and slide the battery cover open. Insert Ni-MH Rechargeable Battery Pack, observing the correct polarity. Close the battery cover completely. The battery needs to be charged when you use the recorder for the first time after purchase (☞P.15).
Charging Battery AC cable AC adapter 1 7AC) or USB cable to the cradle. 2 Turn ON the recorder and set it vertically in the cradle. For connection procedures, see P.57. When using the adapter for charging, connect the power plug to the charger’s AC connector. AC connector 1 Charging Battery You can charge the Ni-MH Rechargeable Battery Pack (BR402) in the recorder when you set the recorder in the cradle. The battery is usually shipped partially charged.
Information Regarding Rechargeable Batteries These batteries are exclusively for use with Olympus voice recorder DS-3300. Never use them in combination with other equipment. 1 Information Regarding Rechargeable Batteries Discharging Batteries self-discharge while they are not in use. Be sure to charge them regularly before use. Battery life Charging and discharging are possible for approximately 500 times depending on usage. Operating temperature Batteries are chemical products.
Turning ON the Recorder Power Save Mode 1 Turning ON the Recorder/ Power Save Mode With the battery charged in the recorder and the card inserted properly, the recorder is ready to work. While the power switch on the back of the recorder is in the OFF position, none of the buttons or switch on the recorder will be active. Slide the power switch to the ON position to activate the recorder. When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save mode automatically.
Dealer Option Items Some additional options can be set by your Olympus Professional Dealer. These additional and customisable options are as follows: 1 Dealer Option Items/ CUSTOM Button (Programmable) ● ● ● ● ● ● ● ● ● ● ● ● ● Setting for “beep” sound. For details on the functions and operation Setting for NEW button operation. of dealer optional items, consult your Setting for REC button operation. Olympus dealer. Setting for Splash screen. Adding/removing of user defined fields.
Setting Time/Date (TIME&DATE) Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the date and time information as part of the file header. This will simplify the file management aspects later on. CUSTOM button (switching the data displayed) 1 Set the hour. 2 Set the minute. 3 Set the year.
Setting Time/Date (TIME&DATE) Example: March 14, 2005 1 Setting Time/Date (TIME&DATE) 3M 14D 2005Y (Initial setting) ↓ 14D 3M 2005Y ↓ 2005Y 3M 14D 4 Set the month. 1 Press the FF button or REW button to set the month. 2 Press the REC button to accept the month. 5 Set the day. 1 Press the FF button or REW button to set the day. 2 Press the REC button to accept the day’s date. ........................................................................
Inserting and Ejecting a Card Inserting a Card 1 The card cover is unlocked and the message “CARD COVER IS OPEN” appears on the display. When this message appears, the power is switched off automatically. 2 Face the card the correct way and insert it into the card slot as shown in the diagram. 3 Close the card cover securely. 2 3 Slide the card cover lock in the direction indicated by the arrow. • Insert the card keeping it straight. • The card stops with a click when it is inserted all the way.
Inserting and Ejecting a Card Ejecting a Card 1 Inserting and Ejecting a Card 2 3 4 1 2 Make sure the recorder is STOP mode. 3 Push the card inward to unlock it, and let it eject partially. 4 Hold the card straight and pull it out. Slide the card cover lock in the direction indicated by the arrow. The card cover is unlocked and the message “CARD COVER IS OPEN” appears on the display. The power is switched off automatically. The card is visibly out of the slot and can be removed safely. .......
Recording 2 Recording By default, the recorder has five folders, A, B, C, D, E and you can select folder by pressing the FOLDER/MENU button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. You can use your DSS player to change a folder name (☞ P.67). Up to 199 messages can be recorded per folder.
Recording Pause Press the REC button while recording. ➥ “REC PAUSE” will flash on the display. 2 • The recorder stops when it has been left paused for 10 minutes or longer. Recording Resume Recording Press the REC button again. ➥ Recording will resume at the point of interruption. Notes • A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording. • “MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full.
Overwrite Recording You can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. 1 3 2 Press the REC button to start overwriting. 3 Press the STOP button to stop overwriting. 2 Recording 2 1 Select and play the file you want to overwrite. Stop playback at the starting point of overwrite. The record/play indicator lamp glows red. AUTHOR A 10M25S 14M00S .............................................................................
Recording Insert Recording Additional recording can be inserted into previously recorded file. 2 Recording 3 1 4 1 2 Select and play the file you want to insert an additional recording into. While playing the file, press the FOLDER/MENU button to insert an additional recording. “INSERT ?” appears on the display. 2 3 AUTHOR A 00M10S INSERT ? 02M25S Press the REC button to start inserting an additional recording. The record/play indicator lamp glows red.
Microphone Sensitivity (MIC SENSE) Microphone sensitivity is adjustable to meet recording needs. 1,6 5 6 2 The menu appears (☞ P.37). Press the FF or REW button until “MIC SENSE” flashes on the display. REC MODE MIC SENSE EXIT SUB MENU Press the REC button. The microphone sensitivity setup process begins. Press the FF or REW button to choose between “CONF.” and “DICT.”. CONF. : High-sensitivity mode that records sounds in all directions. DICT. : Low-sensitivity mode suited for dictation.
Recording Modes (REC MODE) The recording mode can choose between SP (standard recording) and LP (long-term recording). 2 Recording Modes (REC MODE) 2,4 3 1,5 1 Press and hold the FOLDER/MENU button for 1 second or longer. 2 3 4 5 Press the REC button. “REC MODE” will be displayed on the screen (☞ P.37). VCVA REC MODE MIC SENSE EXIT The recording mode setup process begins. Press the FF or REW button to choose between “SP” and “LP”. REC MODE SP LP Press the REC button to select the option.
Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset actuation volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the actuation level. The VCVA feature helps extending recording time and conserves the memory by turning off recording during silent periods. This helps make the playback, with no lulls or dead space, more efficient and convenient.
Hands-free Recording The recorder can be used as a hands-free recording device. To setup the recorder for handsfree operation, connect the optional Olympus foot switch (RS25/26) to the back of the cradle and place the recorder in the cradle as shown in the diagram below. 2 Hands-free Recording/ Recording Monitor The default settings of the foot switch functions are as follow: Default settings Switch Press Press and hold FF NEW – Release – LISTEN – REC STOP REW – REV PLAY ...................
Playing You can start playing a file at any point. 1 Select the file, then press the PLAY button to start playback. a Current playback time b Total recording time of the file being played 1 3 2 2 Press the VOLUME (+) or VOLUME (–) button to adjust the volume. 3 Press the STOP button at any point you want to stop the playback. a b AUTHOR A 00M05S LENGTH : 27M58S 2 Playing The record/play indicator lamp glows green. The display shows the volume level. You can choose between 0 to 30.
Playing Playback functions Playback functions 2 Operation How to Cancel Playing Fast Forward (FF) Press the FF button once while stopped. Rewind (REW) Cue (CUE) Press the REW button once while stopped. Review (REV) Hold the REW button while stopped or playing a file. Release the REW button. Press the PLAY button. ➥ The recorder starts the operation of the set position. Hold the FF button while stopped or playing a file. Release the FF button.
Erasing Erasing a File Erasing or deleting a file from any of the folder on the recorder is a very simple process. Erasing 1 2 2 Select the file you want to erase. Press the ERASE button. “FILE ERASE ?” flashes on the display for approximately 8 seconds. 2,3 FOLDER A F I LE ERASE ? 3 Press the ERASE button once more while “FILE ERASE ?” is flashing. The display changes to “FILE ERASE !” and erasing will start. FOLDER A F I LE ERASE ! { “ERASE DONE” is displayed when the file is erased.
Erasing Erasing All Files in a Folder All files in a folder can be erased simultaneously, except for locked files (☞ P.39). 2 Erasing 1 Select any file in the folder, then press and hold the ERASE button for 3 seconds or longer. “ALL ERASE ?” flashes on the display for approximately 8 seconds. 1,2 2 FOLDER A ALL ERASE ? Press the ERASE button once more while “ALL ERASE ?” is flashing. The display changes to “ALL ERASE !” and erasing will start.
Partially Erasing a File You can erase a selected file in part. Erasing 2,3 1 1 2 2 Start playback the file you want to erase partially. Press the ERASE button at the point to start erasing. While playback continues, “PARTIAL ERASE” and the file length will alternate on the display. AUTHOR A 45M00S LENGTH : 1H55M25S AUTHOR A 45M02S PART I AL ERASE 3 Press the ERASE button at the point to end erasing.
Erasing 4 2 The display changes to “PARTIAL ERASE!” and erasing will start. AUTHOR A 5M01S PART I AL ERASE ! { Erasing 4 Press the ERASE button to confirm erase. When “ERASE DONE” appears on the display, partial erase is complete. AUTHOR A 5M01S ERASE DONE ..............................................................................................................................................................
Menu List Press and hold the FOLDER/MENU button for 1 second or longer. MENU REC MODE Select SP or LP mode (☞P.28). MIC SENSE Microphone sensitivity setting. Select between CONF (high-sensitivity mode) or DICT (lowsensitivity mode) (☞P.27). EXIT Menu List SUB MENU 3 Exit MENU and return to STOP mode. Switches to the SUB MENU. VCVA VCVA setting (☞P.29). Select ON (enabled) or OFF (disabled). LOCK Locking files setting (☞P.39). Select ON (locked) or OFF (unlocked). BEEP System sounds setting.
Learning to Use the Menu To navigate through the different options in the MENU, use the MENU List flow chart (☞ P.37) and the following steps to modify or change any settings. 3 Learning to Use the Menu 38 3,5 2,4 1,6 1 2 3 4 5 6 Press and hold the FOLDER/MENU button for 1 second or longer. The menu appears (☞ P.37). Press the FF or REW button to highlight a menu item you want to modify/change. Press the REC button to select that menu item. The possible options for the menu item will be in view.
Locking Files (LOCK) The file lock feature is very useful to protect important data from accidental erase. Locked files are never erased except when the card is formatted (☞ P.47). 1 Select the file you want to LOCK, press and hold the FOLDER/MENU button for 1 second or longer. 3 The menu appears (☞ P.37). 1,6 2 3 4 Press the FF or REW button until “LOCK” in SUB MENU flashes on the display. LOCK BEEP FORMAT Press the REC button. The file locking setup process begins.
Index Marks Index marks can be placed in a file during recording or playback to provide a quick and easy to identify important sections in the file. Setting an Index Mark 1 3 Index Marks 4 Press the INDEX button during recording or playback to set an index mark. An index number appears on the display. 2 1 AUTHOR A 12M05S I NDEX 08 SET Locating an Index Mark 2 Hold the FF or REW button while playing a file. The recorder stops for 1 second when it reaches the index mark.
LCD Display Information Before using the DISPLAY function, it should be programmed to CUSTOM button. The LCD screen on the recorder can display 7 different formats of information by using the DISPLAY (CUSTOM) button. This helps review and confirm different recorder settings and file information. 1 The LCD display will switch view every time the DISPLAY (CUSTOM) button is used. While in Stop or Playback Mode When using DISPLAY (CUSTOM) button, the recorder will cycle through 1 to 7.
LCD Display Information While in Record Mode 1 Recording level meter Displays the sound input level graphically and the remaining time available for recording in countdown mode. 3 2 Remaining memory bars AUTHOR A 00M05S 4H33M07S AUTHOR A 25M01S 2H33M25S E Displays the remaining time available for recording in bar mode and countdown mode.
Setting Priority Levels By default, CUSTOM button is programmed with PRIORITY function. You can set a priority level on each file recorded. You can choose between high ( normal (no indication). The default is normal. ) and To Set a Priority Level on an Existing File 1 Select the file. 2 Press or hold the PRIORITY (CUSTOM) button to choose the priority level. 3 AUTHOR A 00M00S LENGTH : 27M58S : High level No indication: Normal level.
Setting Job Data To operate the AUTHOR ID setting (when turn on the recorder), the recorder needs to be additionally set to the dealer option item beforehand. Every file recorded on the recorder will include the Author ID and Work Type as part of its header information. To create multiple Author IDs and Work Types on the recorder, use the bundled DSS Player software to create and upload a Job Data list (list of Author IDs and Work Types) to the recorder. By default the Author ID is set to “DS3300”.
Setting a Work Type 2 3 Press the NEW button while in STOP mode. When more than one Work Type ID exist on the recorder, the Work Type ID list will display. WORKTYPE WORKTYPE WORKTYPE WORKTYPE Press the FF or REW button to highlight a Work Type from the Work Type ID list. Press the REC button to select the Work Type. All recordings made with the new Work Type ID will have the new Work Type as part of the header information.
Setting Option Item The recorder can be programmed with additional user defined fields called Option Items. 1 3 Setting Option Item 1 Press the NEW button while in STOP mode. 2 Use the alphanumeric characters set displayed to set the Option Item ID. When programmed into the recorder, the Option Item ID displays. Characters that can be entered are from 0 to 9, from A to Z, and _. PAT I ENT NO 7_ 34567890AB Entering method Press the FF/REW button: Navigate through the character set.
Formatting the Card (FORMAT) Cards that have been used on non-Olympus devices, or cards that are not recognized by the recorder, must be formatted before they can be used with the recorder. The Olympus xDPicture Card delivered with the recorder is preformatted and ready for use. To familiarize yourself with the formatting process, read the steps below. 1 Press and hold the FOLDER/MENU button for 1 second or longer. 3,5 2,4 2 Press the FF or REW button until “FORMAT” in SUB MENU flashes on the display.
Formatting the Card (FORMAT) 7 6 3 7 Press the REC button again to initiate the formatting process. SURE? CANCEL START Formatting begins and “FORMAT!” flashes on the display. FORMAT! { Formatting the Card (FORMAT) 6 Press the FF or REW button again to highlight the “START” option. “FORMAT DONE” displays when formatting ends. FORMAT DONE ..............................................................................................................................................................
Hold Setting the HOLD switch to the HOLD position. If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow, the current conditions will be preserved, and all buttons and switches except the HOLD switch will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket. 3 Hold Remember to reset the HOLD switch when using the recorder. ........................................................................................................
DSS Player Software The DSS Player is a fully featured software tool that provides a simple to use but sophisticated method of managing your recordings. Some of the features of the DSS Player are: • • • • Automatic download and backup of recordings from the recorder to a PC. Automatic distribution of recordings by e-mail or FTP to transcriptionists or other users. Automatic retrieval of typed documents, via e-mail or FTP, linking the document to the recording.
Operating Environment Make sure that your computer meets the operating environment listed below. Please check with your system administrator or your Olympus Professional Dealer. PC: Operating System: RAM: Hard drive space: Drive: 2x or faster CD-ROM, CD-R, CD-RW, DVD-ROM drive Sound card: Creative Labs Sound Blaster 16 or 100% compatible sound card Browser: Microsoft Internet Explorer 4.
Installing DSS Player Software Before you connect your recorder to your PC, you must first install the DSS Player software. Make sure to exit all running applications, eject the floppy disk if you are using one, and logon as administrator if you are running Windows 2000/XP (Professional only) or Mac OS X on the network. 1 4 Insert Olympus DSS Player CD into the CD-ROM drive. Installing DSS Player Software The installation program will start automatically.
Uninstalling DSS Player Software Exit DSS Player program. Click the [start] button on the taskbar. 1 2 Select [Add/Remove programs] from the [Control Panel]. A list of installed applications is displayed. Select [Olympus DSS Player Pro], then click the [Change/Remove] button. Proceed with the uninstallation according to the instructions on the screen. Exit DSS Player. Delete the Preferences file. Delete the [DSS Preference] file in the following location.
Using Online Help For information on the DSS Player usage and features, refer to the online Help. To start online Help: • Click the [start] button, then select [All Programs], [Olympus DSS Player], [Dictation Help]. • While DSS Player is running, select the [Help] menu, [Contents]. • While DSS Player is running, press F1 on the keyboard. 4 Using Online Help • While DSS Player is running, select [DSS Player for Mac Help] (OS 9.x)/ [DSS Player Help] (OS X) from the [Help] menu. ............................
Connection to Your PC Be sure to install the DSS Player software before connecting the recorder to a PC. However, if you do connect the recorder before or during the software installation, the “Add New Hardware Wizard” appears. In this case, cancel the wizard by pressing the [Cancel] button in the wizard screen and then install or continue the installation of DSS Player software. You can directly connect the recorder’s USB terminal to your PC, or use the cradle included in the package (desktop holder).
Connection to Your PC Disconnecting from Your PC 1 Click the on the task bar located at the lower-right corner of the screen. Click [Safely Remove Hardware]. It will read [Stop USB Disk-Drive] for Windows Me. The drive letter will differ depending on the PC being used. 4 Connection to Your PC 1 2 Disconnect the USB cable. 1 2 Move the icon of the recorder's drive displayed on desktop to trash box by drag and drop. Disconnect the USB cable.
Connecting to Your PC Using the Cradle Insert end A of the USB cable to your PC’s USB port or USB hub. Connect end b of the USB cable to the cradle. Turn ON the recorder, then set the recorder in the cradle. If “REMOTE” is displayed on recorder, it indicates proper connection. 4 Connection to Your PC 1 2 3 ..............................................................................................................................................................
Running DSS Player By default, connecting the recorder to your PC, will start the application automatically. Disabling automatic start 1 2 4 Right-click the Device Detector icon in the System Tray in the lower righthand corner of the screen, then select “Settings startup application”. Click [DSS Player Pro]. The check mark on [DSS Player Pro] disappears. Running DSS Player Manual start 1 2 3 Start Windows. Click the [start] button, then select [All Programs]. All program menu will be displayed.
Start your Macintosh. Connect the recorder to your PC. For cable connection instructions, see “Connecting to Your PC Using the USB Cable” (☞ P.55). Double-click the [DSS Player for Mac] (OS 9.x)/[DSS Player] (OS X) folder. 3 The DSS Player (for Mac) folder opens. 4 Double-click DSS Player. 5 Register user information (OS X). DSS Player for Mac (OS 9.x)/DSS Player Plus (OS X) launches. For the OS X users: “The user’s registration screen” is displayed when first launched.
Window Names * Main screen is displayed when DSS Player is started 1 4 2 4 1 3 Window Names 2 4 3 1 Playback Control Bar Provides the control buttons to play and stop dictation files. 2 Dictation Tree View Displays the directory structure of the DSS, WAVE (Windows only) and AIFF (Macintosh only)-format files stored on your PC’s hard disk. 60 3 Device Tree View Displays the directory structure of the folders in the recorder.
Download Dictation Files from the Recorder There are 3 download options to transfer dictation files from the recorder to the PC: • Download Selected Files Download one or several dictation files to your PC. • Download Folder X (X is any of the seven folders A to G) Download all the dictation files in one folder. • Download All Download all the dictation files stored on the recorder to your PC. The following is an explanation of “Download Selected Files”.
Download Dictation Files from the Recorder 3 Download the dictation file. From the [Download] menu, click [Download Selected Files]. 3 5 Download Dictation Files from the Recorder 62 4 Download complete. Do not disconnect the USB cable while the record/play indicator lamp on the recorder is flashing. Disconnecting the USB cable when the recorder indicator lamp is flashing will result in data loss or corruption.
Playing a Dictation File 1 2 3 Select the folder. Select the folder where the dictation file resides. 1 3 2 Select the dictation file. Select the dictation file to play from the Dictation List View. Play the dictation file. Click the (play) button in the Playback Control Bar or double-click the file. File Name Format File names are assigned in the following manner. DS33 0001.dss Extension File number ...... A serial number automatically assigned by the recorder.
Upload Dictation Files to the Recorder DSS Player enables you to upload DSS dictation files from your PC to the recorder. 5 Upload Dictation Files to the Recorder 1 2 Select the folder. 3 Select the destination upload folder on the recorder. 4 Upload complete. Select the folder where the dictation file to upload resides. Select the dictation file. Select the dictation file to upload from the Dictation List View, then select [Download] menu, then [Upload Files] or click the icon in the toolbar.
Direct Recording/Editing on PC You can easily record on the PC directly using the recorder and the DSS Player. While the recorder is connected to the PC with the USB cable, the Remote Dictation window in the DSS Player allows you to create a new recording or edit an existing recording. The recorder will act as a sophisticated microphone with the buttons controlling the recording or editing process. See the Online Help for details.
Changing User ID (Author ID) User ID can be uploaded to the recorder using the DSS Player. Up to 10 IDs can be uploaded to the recorder. 1 From the main window, click the [Download] menu, then select [Create & Send Job Data]. The [Create & Send Job Data] window appears. Enter your user ID in the field indicated by the arrow. 5 Changing User ID (Author ID) 2 Click the [Transfer] button. The new user ID will be transferred to the recorder. 1 2 ...........................................................
Changing a Folder Name The folders in the software and recorder can be renamed to reflect the type of recording they will contain. For example, Folder A might be used to store private information and thus be renamed PRIVATE, while Folder B might be dedicated to holding business information and thus be renamed BUSINESS. Changing a folder name in the software You can change a folder name in the Dictation List View using the [Rename Folder] command from the [File] menu.
Using Voice Recognition Software (Optional) Audio set up When using voice recognition software such as IBM ViaVoice with the DSS Player, it is recommended that you train your voice recognition software first to learn the characteristics of the speaker’s voice and the recorder’s built-in microphone for maximum accuracy. 5 Using Voice Recognition Software (Optional) 68 1 2 3 4 Connect the recorder to your PC, and start the DSS Player.
7 Select a sound card. 8 Proceed with the AUDIO Setup according to the instruction on screen. When the [Selecting a Sound Card] window appears, select [USB Audio Device] for [Input] and follow the instructions on screen. (Select [Microphone Control (DVR)] for Windows XP.) During audio setup, enrollment, please input voice data from the recorder. 5 ...........................................................................................................................................................
Using Voice Recognition Software (Optional) Executing Voice Recognition The DSS Player provides a link in the menu for IBM ViaVoice Voice Recognition software. You can easily access the menu and initiate voice recognition on any of the DSS file in the Dictation List View. 5 Using Voice Recognition Software (Optional) 70 1 Select the folder. 2 3 Select the dictation file. Select the folder containing the dictation file you want to process with voice recognition from the Dictation Tree View.
Notes on Recording For Voice Recognition When recording voice to be processed with voice recognition, set up your DSS recorder as follows to improve recognition accuracy. • A conference or meeting where many voices are recorded. • Seminar or lecture where high-level ambient noise tends to be recorded. 5 Using Voice Recognition Software (Optional) • Set the microphone sensitivity to “DICT.” (☞ P.27). • Set the recording mode to “SP” (☞ P.28). • Set the Variable Control Voice Actuator (VCVA) to “OFF” (☞ P.
Joining Files In DSS Player, designated multiple voice files can be joined and one voice file can be created. 1 2 Select the folder. From the Dictation Folder Window, select the folder which contains the files to be joined. Select the voice files. From the Voice File List Box, select more than one file to be joined. 5 Joining Files 1 3 Select [Join] from the [Edit] menu. The dialog to join files will be displayed, listing the files selected in step 2.
4 Set the order of files. 5 6 Input File Names. After joined, the playback order of the files can be changed. Select a file, and move the file to its appropriate position in the order using the [Up] and [Down] buttons. The file name is created automatically after joining and also, it enables input optionally. Press the [Join] button. The resulting file is saved under the name specified in step 5, and stored in the selected folder. 5 6 4 Joining Files 5 ............................................
Splitting Files One designated voice file can be split into the two files in DSS Player. 1 2 Select the folder. Select the folder containing the file to be split from the Dictation Folder Window. Select the voice files. Select one file to split from the Voice File List Box. 5 Splitting Files 2 1 3 Select [Split] from the [Edit] menu. The setting dialog of the file to be split will be displayed.
Input file name (File name before splitting.) 5 Output file name (File name after splitting.) Split position (Time axis) 6 4 4 5 6 Playback slider Shows the current playback position and split position. 5 Splitting Files Playback / Stop button The display will change whenever the button is pressed. Set the split position. Press the button to playback the file, and press the button in the position to be divided.
USB Microphone/USB Speaker The recorder can be used as a USB speaker or microphone when connected to a PC. If you use the recorder as a USB speaker, you can output voice through the recorder instead of using the PC speaker. When used as a microphone, you can record voice on your PC using you favorite application. 1 Click the 1 From the [Tools] menu, select [Change to audio device]. icon in the toolbar to change the recorder to Audio device. OS X 5 USB Microphone/USB Speaker 76 .....................
Sending Dictation Files/Receiving Document Files DSS Player software can send dictation files to a third party by e-mail or FTP. This process can be automated by configuring the DSS Player with the recipients profile information and the sending method. Setting the E-mail/FTP Service E-mail/FTP service needs to be set to send/receive files.
Sending Dictation Files/Receiving Document Files Setting Connection for MAPI Compliant Service 1 2 Click the [start] button of Windows OS, select [Settings], then [Control Panel]. The [Control Panel] appears. Check whether the [Mail] or [Mail and Fax] icon Panel. is present in the Control If the icon exists, the MAPI subsystem has already been installed on your computer. Go to the “Activating Send Mail Function (Create a Profile)” section in this manual (☞ P.82).
Installing Microsoft Outlook 2000 1 After installing Outlook 2000, start the program. 2 Select [Corporate or Workgroup] and click the [Next] button. 3 A dialog box for setting up Microsoft Outlook appears. When the following window appears, click the [Next] button. Installing Microsoft Outlook XP/2003 1 After installing Outlook XP, double-click the [Mail] icon in the [Control Panel], and then click the [Show Profiles…] button.
Sending Dictation Files/Receiving Document Files 5 Sending Dictation Files/Receiving Document Files 80 2 Click the [Add…] button. 3 Type the profile name and click the [OK] button. 4 Select “Add a new e-mail account” and click the [Next] button. 5 Select your e-mail server type. If you are going to use an MAPI compliant Workgroup system such as Lotus Notes or Novell GroupWise, select “Additional Server Types”, click the [Next] button to continue.
6 If you select “Additional Server Types”, you will see the following dialog box. 7 If you select “POP3”, you will see the following dialog box. Click the [Next] button and follow the instructions on the screen, then skip to step 8. Enter the necessary information and click the [More Settings…] button. 8 After the setup is completed, click the [Tools] menu, select [Options], then click the [E-mail/FTP] tab. Select the MAPI profile name you have created.
Sending Dictation Files/Receiving Document Files Activating Send Mail Function (Create a Profile) The Profile is the group of information services to set up the Messaging application. The information services allow you to access the Mailbox and the Address Book. The Send Mail function will not work if there is no profile. If the profile exists and has already been used for sending E-mail, it is not necessary to create a new profile.
5 6 Click the [Next] button and follow the instructions on the screen. When the wizard is complete, it returns to the profile in the Option Setting dialog box. Please make sure that the profile name you have created using the Setup Wizard is displayed in the Option Setting dialog box. If a different profile name is displayed, switch to the profile you have created. Setting the Auto-Sending Function 1 2 3 4 From the [Tools] menu, select [Options], then click the [Send] tab in the Option dialog box.
Sending Dictation Files/Receiving Document Files Setting the E-mail destination 1 2 3 5 Sending Dictation Files/Receiving Document Files 84 Click the [E-mail] button. The [E-mail destination] dialog box appears. Click the [To] button. The [Select recipients] dialog box appears. Select the recipient names from the Address Book. At least one recipient is required in the [To:->] field. The [CC:->] and [BCC:->] selections are optional. Click the [OK] button to finish.
Setting the Document File Retrieve Function 1 2 3 From the [Tools] menu, select [Options], then click the [Receive] tab in the Option dialog box. 4 Register the format of a document file to receive. Check the [Use collect back documents functions] check box. Select a protocol to be used for receiving a document file. If the transmission profile setting is not configured, configure the setting in reference to P.77.
Sending Dictation Files/Receiving Document Files Sending Dictation Files Sending Dictation Files Manually 5 Sending Dictation Files/Receiving Document Files 86 1 2 3 Select the dictation file you want to send from the Dictation List View. To select more than one file, press and hold either the [Ctrl] or [Shift] key and make your selection. Right-click the dictation file, and select [Send File]. Select E-mail or FTP for the sending method.
Sending/receiving Automatically You can set the application to make a connection to the server at the certain interval for sending dictation files and/or receiving document files. 1 2 3 From the [Tools] menu, select [Options], then click the [General] tab in the Option dialog box. Check [Auto-send/receive], and enter the time interval of automatic attempts of sending and receiving. Set the auto-sending function and the document file retrieve function according to the instructions on P.83-85 respectively.
Using the Recorder as a Reader/Writer When the recorder is connected to your PC, it will be recognized on your PC as a removable drive. You can view and access the recorder card from My Computer and download data from the card to your PC using standard windows copy/move and delete commands. You can also upload data from the PC to the card in the recorder in the same way. • In Windows 98/ 98SE, you must have the DSS Player software installed for the recorder to be recognized.
Alarm Message List Message Meaning Explanation Action BATTERY LOW Low battery power Erase-locked Battery power is getting low. Charge the battery or replace with new batteries (☞ P.13-15). Unlock the file (☞ P.39). INDEX FULL Index full FOLDER FULL Folder full The file is full of index marks (maximum of 16 marks). The folder is full of files (maximum of 199 files). Erase index marks that are no longer required (☞ P.40). Erase unnecessary files (☞ P.33).
Troubleshooting Symptom Probable cause Action Nothing appears on the display The batteries are not loaded properly. The batteries are dead. Verify polarity is correct (☞ P.13-14). Charge the battery or replace with new batteries (☞ P.13-15). Won’t start The recorder is in power off mode. The recorder is in power off mode. Turn the recorder ON (☞ P.17). Turn the recorder ON (☞ P.17). The batteries are dead. Charge the battery or replace with new batteries (☞ P.13-15).
Accessories (Optional) PC Transcription kit: AS-4000 The AS-4000 transcription kit (sold separately) provides you with a PC-footswitch, a headset and DSS Player Pro Transcription Module for easy transcription of DSS recordings. xD-Picture cards of 16, 32, 64, 128, 256 and 512 MB: M-XD16/32/64/128/256/512 Olympus CAMEDIA digital camera series xD-Picture Cards can be used. Headset: E61, E102 Stereo headset for your PC. A helpful tool for PC based transcription.
Specifications 7 Specifications 92 Recording format DSS (Digital Speech Standard) Recording media xD-Picture Card: 16 to 512 MB Input level –70 dBv Sampling frequency SP mode: 12 kHz LP mode: 8 kHz Overall frequency response SP mode: 300 to 5,000 Hz LP mode: 300 to 3,000 Hz Recording time (32 MB Card) SP mode: 5 hours 13 minutes LP mode: 11 hours Alkaline battery life Recording: Approx. 20 hours Playback: Approx. 12 hours Ni-MH Rechargeable Battery life Recording: Approx. 15 hours Playback: Approx.
Technical Assistance and Support DS-3300 is part of the Olympus Professional Dictation System. Your dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems using your DS-3300, we recommend that you contact your Olympus Professional Dealer that sold you the system. If your dealer cannot fix your problem, please call our technical hotline number or send an E-mail. ◆ For customers in the U.S.
Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan. Tel. 03-3340-2111 Two Corporate Center Drive, PO BOX 9058 Melville, NY 11747-9058, U.S.A. Tel. 1-800-622-6372 (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. 040-237730 (Letters) Postfach 10 49 08. 20034 Hamburg. Germany. 2-8 Honduras Street, London EC1Y OTX, United Kingdom, Tel. 020-7253-2772 http://www.olympus.