DIGITAL VOICE RECORDER DS-320 ViaVoice kit INSTRUCTIONS Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
For Safe and Correct Usage Thank you for purchasing the Olympus Digital Voice Recorder DS-320. Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always follow the warnings and information provided.
Batteries Warning • Batteries should never be exposed to flame, heated, short-circuited or disassembled. • Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. • Never use any battery with a torn or cracked outer cover. • Keep batteries out of the reach of children.
Hardware Section 4
Table of Contents Getting Started Main Features ........................................... 6 Identification of Parts ................................ 7 Preparing for Recording Inserting Batteries ..................................... 9 Replacing Batteries ................................. 10 Using the AC Adapter .............................. 10 Hold ......................................................... 11 Setting Time/Date ................................... 11 Setting an ID .......................
DS-320 Main Features DS-320 Main Features Summary of product features: ● The DS-320 digital voice recorder stores highly compressed DSS format voice messages in 16MB integrated flash memory. ● The DS-320 supports two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Continuous recording time is approximately 2 hours and 30 minutes* in SP mode and approximately 5 hours and 20 minutes* in LP mode.
Identification of Parts $%^ Identification of Parts # @ 1 ! 2 0 9 3 4 5 8 6 & ) * ( 7 1 SP DICT button 2 MENU/VOL switch 3 PLAY button 4 REW (Rewind) button 5 FF (Fast Forward) button 6 STOP button 7 Strap hook 8 Built-in speaker 9 REC (Record) button 0 INDEX/FOLDER button ! Display (LCD panel) @ ERASE button # Record indicator lamp $ Built-in microphone % Earphone jack ^ Microphone jack & HOLD switch * Battery cover ( POWER jack ) PC I/F (interface) connector 7
Identification of Parts Display (LCD Panel) Identification of Parts 0 1 2 3 4 9 8 1 Recording mode 2 Microphone sensitivity 3 Month-date-year (M.D.Y.) and hourminute-second (H.M.S.) 4 Elapsed time, remaining recording time, recording date and time indicators, menu display, etc.
Inserting Batteries Slide open the battery cover. 2 Insert two AAA alkaline batteries, observing the correct polarity. 3 Close the battery cover completely. Inserting Batteries 1 The display will show the current date and time setting for 1 second before appearing as shown at right. Remaining recording Folder time Message number* ................................................................................................
Replacing Batteries Replacing Batteries/Using the AC Adapter 10 If begins to flash on the display, stop the recorder and replace both batteries as soon as possible. If [BATT] and appear on the display, the recorder will stop and will not operate. Replace both batteries immediately. If the recorder fails to work properly after the batteries are replaced, see “Reset” on page 33. Warning • Be sure to stop the recorder before replacing the batteries.
Setting Time/Date Setting the HOLD switch to the HOLD position locks the recorder. All buttons will be disabled and the display becomes blank. This is useful when the recorder is carried in a bag, briefcase, or your pocket because no buttons will work accidentally. Remember to release the HOLD switch when using the recorder. All of your recorded messages will be stamped with the time and date that you finished recording. This feature is useful to manage your recordings.
Setting Time/Date 1 Setting Time/Date 2 3 4 Press the MENU/ VOL switch. The menu appears on the display. Move the MENU/ VOL switch up to choose the screen with the flashing date/time indicator. Press the MENU/ VOL switch. The year cursor will flash. Move the MENU/ VOL switch up or down to set the year. 5 Set the month and press the MENU/ VOL switch. The date cursor will flash. 7 Set the date and press the MENU/ VOL switch. The hour cursor will flash. 8 Set the hour and press the MENU/ VOL switch.
Setting an ID If an ID is set, it is automatically included in each message to help identify who recorded the message when it is transferred to a PC. Setting IDs is recommended for easier management of recorded messages. To set an ID, stop the recorder and follow these steps: INDEX/ FOLDER REC STOP MENU /VOL 2,4 6 Press the MENU/VOL switch. The menu appears on the display. Move the MENU/VOL switch up to choose the “ID AAAA” screen. 3 Press the MENU/VOL switch.
Recording Folders A and B can each hold up to 99 voice messages. New Recording 1 ERASE SP DICT Recording 2 INDEX/ FOLDER REC STOP The INDEX/FOLDER button toggles between folder A and folder B each time you press it. MENU /VOL 1 2 Press the INDEX/FOLDER button to choose a folder. 3 3 Press the REC button to start recording. The recorder starts recording, and “REC” appears on the display for 2 seconds. The recording indicator lamp glows.
Recording Settings Overwrite recording While the recorder is designed to record messages without requiring special settings, it offers a LP mode for long recordings, a DICT mode for dictation, and a Variable Control Voice Actuator (VCVA) to economize on memory usage. For more details see the relevant sections of the manual. Recording modes: SP (Standard Playback) mode/ LP (Long Playback) mode → P.25 Microphone sensitivity: CONF (conference recording)/ DICT (dictation recording) → P.
Recording Insert recording You can insert recordings into previously recorded messages. ERASE SP DICT Recording 16 1 INDEX/ FOLDER REC STOP MENU /VOL 2,6 1 5,7 2 3 4,8 Press the INDEX/FOLDER button to choose a folder. Move the MENU/VOL switch down to choose the message into which you want to insert recording. 3 4 5 6 Press the PLAY button to play the message. 7 8 Press the MENU/VOL switch to choose “INSERT”. Press the STOP button at the point where you want the insertion to start.
ERASE SP DICT 9 10 MENU /VOL Press the REC button. The insert recording starts. Press the STOP button. The insert recording stops. ................................................................................................ REC STOP Notes 10 • Insert mode is only valid for one action. As soon as another operation (such as Playback) is executed, the recorder will go back to Overwrite mode. • Insert recording will not work if there is no recording time available.
Playing and Volume Control ERASE SP DICT 1 INDEX/ FOLDER REC Playing and Volume Control STOP MENU /VOL 2 1 2 Press the INDEX/FOLDER button to choose a folder. 3 4 The time and date when the message was recorded are displayed. 3 Move the MENU/VOL switch up or down to choose the message you want to play. Folder Message number Press the PLAY button. The recorder will start playing. The elapsed playing time appears on the display in hour-minute-second format (real-time counter).
Volume Control Pause Playing Move the MENU/VOL switch up or down while playing a message. Moving the switch will show the current volume setting (0 to 30) on the display. Moving the MENU/VOL switch up increases the volume. Moving the MENU/VOL switch down decreases the volume. Pause Press the PLAY button. ➥The elapsed playing time indicator on the display will flash. Resume Playing Press the PLAY button again. ➥ Playing will resume at the point of interruption.
Playing and Volume Control Other Operations Operation How to Cancel Fast Playback (FPLY) Press the PLAY button for 1 second or longer while playing a message. Press the PLAY button for 1 second or longer again. ➥The recorder will resume normal playback. Fast Forward (FF) Press the FF button while stopped. Press the STOP button. ➥The recorder stops immediately. (If you do not press the STOP button, the recorder will skip to the end of the message and then stop automatically.
Erasing Erasing One Message at a Time A selected file can be erased from a folder. 3,4 ERASE SP DICT 2 Press the INDEX/FOLDER button to choose the folder containing the message you want to erase. 2 Move the MENU/VOL switch up or down to choose the number of the message you want to erase. INDEX/ FOLDER REC STOP Message number 3 Press the ERASE button for 1 second or longer. 4 Press the ERASE button again. Erasing 1 MENU /VOL 1 The message number will flash.
Erasing Erase All Messages from a Folder All files in a folder can be erased simultaneously. 4 ERASE SP DICT Erasing 1 2 MENU /VOL REC STOP Press the INDEX/FOLDER button to choose the folder containing the messages you want to erase. 2 3 Press the MENU/VOL switch. 4 Press the ERASE button for 1 second or longer. Folder 3 INDEX/ FOLDER 1 Move the MENU/VOL switch up to choose “ERASE ALL”. “ALL” and the folder name will flash.
To Partially Erase a Message You can select part of a message to erase. ERASE SP DICT INDEX/ FOLDER REC STOP 8 Press the INDEX/FOLDER button to choose a folder. Move the MENU/VOL switch up or down to choose the message you want to partially erase. Press the PLAY button to play the message. Erasing 1 MENU /VOL 2,6 1 2 5,7,8 3 3 4 4 5 6 7 Press the STOP button where you want the partial erasure to begin. Press the MENU/VOL switch. Move the MENU/VOL switch up to choose “ERASE”.
Erasing 9 9 ERASE SP DICT MENU /VOL Press the ERASE button for 1 second or longer. “OK” appears on the display when the partial erasure is finished. Remaining recording time is extended for about the length of the partial erasure. ................................................................................................
Recording Modes The recorder provides approximately 2 hours and 30 minutes of continuous recording* in SP mode and approximately 5 hours and 20 minutes* in LP mode. The default is SP mode. SP mode: Standard Playback mode LP mode: Long Playback mode *Recording time may be reduced if many short messages are recorded. ERASE SP DICT 1,2 MENU /VOL 1 2 Press the MENU/VOL switch. Press the MENU/VOL switch to choose the recording mode.
Microphone Sensitivity The sensitivity of the built-in microphone is adjustable to suit recording needs. CONF (conference recording): High-sensitivity mode that records sounds from all directions. DICT (dictation recording): Low-sensitivity mode suitable for dictation. ERASE SP DICT INDEX/ FOLDER REC STOP MENU /VOL 1 1,3 2 2 3 4 Microphone Sensitivity 4 Press the MENU/VOL switch. Move the MENU/VOL switch down to choose “M-SENS”. Press the MENU/VOL switch to choose microphone sensitivity.
Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset volume, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops. Particularly helpful for extended recording, the VCVA not only conserves memory by turning off recording during silent periods, but also makes playback more efficient and convenient by eliminating silent periods. ERASE SP DICT REC STOP Press the MENU/VOL switch.
Using the Variable Control Voice Actuator (VCVA) Dictation Mode Adjusting the VCVA start/stop actuation level Simply pressing the SP DICT button sets up the recorder for dictating or for recording messages to be transferred to a PC for speech-to-text conversion using voice recognition software. Move the MENU/VOL switch up or down while recording to adjust the VCVA start/stop actuation level (1 to 30). The higher the level, the more sensitive the VCVA is.
Index Marks Index marks can be incorporated into a file during recording or playback to make it easy to locate interesting information. ERASE SP DICT INDEX/ FOLDER REC STOP MENU /VOL Press the INDEX/FOLDER button when the recorder is recording or paused while recording. An index mark appears on the display, along with “INDX”, and the record indicator lamp flashes. When you play a message that has an index mark, the index mark appears on the display, along with “INDX”, when the index point is reached.
Transferring Messages A recorded message can be transferred from one folder to the other. The file is added as the last message in the destination folder. ERASE SP DICT 1 INDEX/ FOLDER REC STOP 3,5 MENU /VOL 2,4 Transferring Messages 1 Press the INDEX/FOLDER button to choose the folder containing the message you want to move. 2 Move the MENU/VOL switch up or down to choose the number of the message you want to move. 3 4 Press the MENU/VOL switch. 5 Press the MENU/VOL switch.
System Sounds (Alarms) The recorder beeps to alert you to button operations or to warn you of errors. System sounds may be turned off. ERASE SP DICT INDEX/ FOLDER REC STOP MENU /VOL 1 1,3 2 2 3 4 Move the MENU/VOL switch down to choose “ALARM”. Press the MENU/VOL switch to choose “ON” or “OFF”. The MENU/VOL switch toggles between “ON” and “OFF” each time you press it. The “OFF” setting disables the system sounds. Press the STOP button. This completes the setup procedure. ...........................
Formatting If you want to initialize the built-in flash memory to its factory defaults, follow these steps: 3 ERASE SP DICT INDEX/ FOLDER REC STOP 1 1 2 MENU /VOL 2 3 Press the MENU/VOL switch. Move the MENU/VOL switch up or down to choose “FORMAT”. “YES?” will flash. Press the ERASE button for 1 second or longer. “FORMAT” flashes and then “OK” appears on the display when formatting is complete. ................................................................................................
Reset Menu List Press the MENU/VOL switch (P.25) M-SENS (P.26) VCVA (P.27) R-MODE (P.16) ALARM (P.31) FORMAT (P.32) ID (P.13) TIME/DATE (P.11) ERASE (P.23) MOVE (P.30) Notes • Do not use a sharp object such as a needle. • Pressing the reset button may cause the clock to change. Verify the correct time and reset the time and date. • Voice data is not erased when the recorder is reset. : Move the MENU/VOL switch up and down. Menu List ERASE ALL (P.
Troubleshooting Q.1 Nothing appears on the display A.1 The batteries are not inserted properly. The batteries are drained. The HOLD switch is set to the HOLD position. The recorder is in standby mode. Q.2 Won’t run A.2 The HOLD switch is set to the HOLD position. The batteries are drained. The battery cover is open. Q.3 Unable to record A.3 Recording time is used up. Q.4 Record indicator lamp off A.4 Recording time is used up. The HOLD switch is set to the HOLD position. Q.
Specifications * Specifications and design are subject to change without notice. * Battery life varies greatly according to type of batteries used and the conditions of use. Headset:E99 A helpful tool for transcription or concentrated work in busy office environments. Conference microphone:ME7 A highly sensitive directional microphone (shotgun microphone). Used to record speakers at a distance. External microphone:ME10* A lavalier omnidirectional microphone that clips to clothing.
Software Section 36
Table of Contents Important Operating Environment ........................... 38 Features of DSS Player and IBM ViaVoice ... 38 How to Use This Manual ......................... 38 Preparation Installing DSS Player Software ............... 39 Installing IBM ViaVoice Software ............ 40 Setting Up Your Microphone and Audio System for IBM ViaVoice ........ 42 Creating a Voice Model ........................... 44 Connecting the Digital Voice Recorder DS-320 ....................
Operating Environment/Features of DSS Player and IBM ViaVoice/How to Use This Manual 38 Operating Environment Features of DSS Player and IBM ViaVoice ● Microsoft Windows 95, Windows 98, Windows 2000,or Windows NT Workstation 4.0 with Service Pack 5: Intel Pentium 300 MHz processor and 256K L2 cache or equivalent (including AMD-K6 with 256K L2 cache) ● PC storage and management of voice recordings made with the DS-320 digital voice recorder.
Installing DSS Player Software In order to use the PC link functions, you must first install DSS Player and IBM ViaVoice in your PC. • When running Windows NT4/2000 through a network connection, it is required to log in as the Administrator or under a user name designated as an Administrator. 2 3 The Installation program will start automatically.
Installing IBM ViaVoice Software To use Voice recognition, you must also install IBM ViaVoice and then setup your sound system. During installation you will see the following windows. (This section does not show all windows you will see.) User Information Type your name and company name, if appropriate. Click when you have finished. Installing IBM ViaVoice Software Installation Options Select the install Options. To clear an Option, click on the tick mark in the box.
Adobe® Acrobat® Reader If Adobe Acrobat Reader is not already installed on your computer, select the option to have ViaVoice automatically start the Adobe Acrobat Reader installation program. Adobe Acrobat Reader enables you to view the ViaVoice Command Reference. Click when you have finished. This window indicates that you have successfully installed the software.
Setting Up Your Microphone and Audio System for IBM ViaVoice Woody appears if you placed VoiceCentre in your StartUp folder. If Woody does not appear, start VoiceCentre by clicking [Start] ➔ [Programs] ➔ [IBM ViaVoice VoiceCentre]. Woody gives you a short presentation. (To skip this presentation, right-click on Woody and then select [Hide].) Then, the Audio Setup Wizard starts to help you set up the microphone and audio system so you can get started with ViaVoice.
Audio Setup Wizard This wizard presents several windows to help you set up your microphone. We recommend that you use the microphone that comes with the product until you are thoroughly comfortable with your speech system. The Audio Setup Wizard will prompt you to identify the type of microphone and components you have. With the microphone on, complete all audio tests that the Audio Setup Wizard presents to you.
Creating a Voice Model You must give ViaVoice a sample of your voice so that it can understand you. The User Wizard makes it easy for you to do this. When you see this window, click , then read aloud the text in the box, speaking in a normal style. As ViaVoice recognises you, some text will become grey. In the window below, the first sentence and all but the last word of the next sentence have been recognised. If ViaVoice does not recognise what you say, simply say the text again until it is greyed.
Creating a Voice Model When ViaVoice has enough recorded data, you will see the Story Finished window. Click to have ViaVoice create your voice model. However, if you have a strong regional accent, we recommend that you click so that you can record more sentences, giving ViaVoice more data for analysis. Doing everything you can to give ViaVoice as much information about your voice as possible is one of the best ways to ensure excellent recognition accuracy.
Creating a Voice Model You see this window after clicking . Creating a Voice Model Wait until ViaVoice has fully processed your recording before turning off your computer or working with other processing-intensive programs.
Connecting the Digital Voice Recorder DS-320 Before connecting the KP3 serial connection cable to the DS-320 digital voice recorder,make sure that the HOLD switch is released and that the recorder is in stop mode. 1 KP3 Connect the other end of the provided serial cable to the DS-320 digital voice recorder. • For details or locations of the serial port on your PC, refer to your PC's user manual. • Do not unplug the serial connection cable during communication. Otherwise, the data may be corrupted.
Starting DSS Player Start DSS Player as described below. • The following procedure assumes that DSS Player is installed in the PC. For installation, see “Installing DSS Player Software”. 4 5 Starting DSS Player/Downloading Recorded Voice Data to a PC 1 2 Start Windows. 3 4 5 Click the [Start] button. Connect the DS-320 digital voice recorder. For connections, see “Connecting Digital Voice Recorder DS-320”. Select [Programs] ➔ [Olympus DSS Player 3.5]. Click [Olympus DSS Player].
Selected File Downloading Window Voice files can be selected and downloaded using the downloading window, which is displayed immediately after the startup. • To display the main window immediately after start up, open the [Option] menu and uncheck [Open Download Window After Start]. 2 1 1 Main Window button Selected File Downloading Window 3 Click to close the downloading window and open the main window. 2 Folder Select the folder in the DS-320 digital voice recorder.
Selected File Downloading Procedure 1 Selected File Downloading Procedure 50 2 1 Selecting the folder. 2 Selecting the voice files. Select the folder containing the voice files to be downloaded. The illustration shows the display when folder A is selected. Select the voice files to be downloaded. To select more than one voice file, hold the Ctrl or Shift key while selecting the voice files. The photo shows the display when two files are selected.
Voice File Playback Window A voice file can be played back from the main window. • To display the main window from the downloading window, click the Main Window button in the downloading window. 3 2 1 Voice File Playback Window 4 5 1 Downloading Window button Closes the main window and opens the downloading window. 2 Current Folder Provides selection of folders in the PC. 3 Voice File list box Shows the list of voice files in the folder selected in 2.
Voice File Playback Procedure 1 Voice File Playback Procedure 52 2 3 To play back a voice file. 1 Select the folder. 2 Select the voice file. 3 Play back the voice file. From [Active Folder], select the folder containing the voice file you want to play back. The illustration shows the display when “C:\ProgramFiles\Olympus\DssPly32\ Message\Folder_A” has been selected. Select the voice file from the voice file list box. The illustration shows the display when the file “DS640001.dss” is selected.
Sending Voice Files by E-mail Voice files can be sent by E-mail, simply by attaching them to an e-mail message created with your e-mail software. Attach voice files as described below. For details on sending e-mail, refer to the instructions of your e-mail software. Start DSS Player. Launch your e-mail program and create a new message. Attaching voice files. From the Voice Files list box of DSS Player, select the voice files to be attached and dragand-drop the OLE button to the mail creation window.
Voice Recognition Voice files can be converted into text with IBM ViaVoice. Input Device Setup To perform voice recognition of DSS-format files recorded with the DS-320 digital voice recorder, you first have to set up the input device for the DS-320 digital voice recorder with IBM ViaVoice. Voice Recognition 1 Click the [Start] button and select [Programs] ➔ [IBM ViaVoice VoiceCenter]. 2 Click the [ViaVoice] button of IBM ViaVoice VoiceCenter, then select [Tools] and [Analyze My Voice].
• It is sometimes necessary to input voice during audio setup or enrolling. To enable voice input, turn on the microphone while pressing and holding the SP DICT mode button on the DS-320 digital voice recorder. Creating a Voice Model When you see this window, click , then read the text in the box aloud, speaking in a normal tone of voice. As ViaVoice recognises what you read, that text will turn grey.
Voice Recognition When you have finished reading the text aloud, ViaVoice displays the Choosing a Story window. Select the story that you want to read aloud for creating your voice model. If the story you want has two parts, select Part 1 first. Read the story aloud, speaking in a normal tone of voice. Voice Recognition When ViaVoice has enough data, the Story Finished window will appear. Click to have ViaVoice create your voice model.
Executing Voice Recognition Start voice recognition as described below. 1 3 2 1 Select the folder. 2 3 Select the voice file. From the DSS Player main window, select the folder containing the voice file you want to process with voice recognition. In the [Voice Files] list box, select the desired voice file. Start of voice recognition. . • For more details on the functions of IBM ViaVoice (such as correction of converted characters), refer to the ViaVoice’s online help.
Converting File Formats Use the [Save As] command in the [File] menu. To convert a voice file into the WAVE format, select [WAV File] as the file type. When a voice file is converted into the WAVE format, proprietary DSS format data (priority, index marking, etc.) will be lost. • It is not possible to convert files from WAVE to DSS. File Formats Handled by DSS Player DSS Player can handle DSS format and WAVE format files. • DSS format This is the voice file format recorded by the DS-320.
Troubleshooting If you have problems, check the following items before calling for service. Symptom Possible Causes Solution Software cannot be installed The DS-320 cannot be recognized The volume is too low Insufficient hard disk capacity. Make more space available. A connection cable is unplugged. DSS Player is not installed. The HOLD switch of the DS-320 is set to HOLD. The speaker or headphone volume is set too low. Connect the connection cable. Install DSS Player.
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