DIGITAL VOICE RECORDER INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
Introduction • The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers. • The illustration of the screen and the recorder shown in this manual may differ from the actual product. The utmost care has been taken to ensure the integrity of this document, but if you find a questionable item, error or omission, please contact our Customer Support Center.
Table of contents Introduction Safety precautions ...................................... 4 1 Getting started Main features .............................................. 9 Identification of parts ................................10 Display status indicators (LCD panel) .......................... 11 Inserting the battery ..................................12 Charging the battery ..................................13 Charging the battery using the docking station .........13 Charging directly via USB cable....
Safety precautions Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.
Safety precautions • Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment. • Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. Warning regarding data loss: • Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work.
Safety precautions Battery handling precautions f Danger: • The recorder uses a special lithium ion battery from Olympus. Charge the battery with the specified AC adapter or charger. Do not use any other AC adapters or chargers. • The battery should never be exposed to flame, heated, short-circuited or disassembled. • Never heat or incinerate battery. • Take precautions when carrying or storing batteries to prevent them from coming into contact with any metal objects such as jewelry, pins, fasteners, etc.
Safety precautions Docking station AC adapter f Danger: f Danger: • Never disconnect the AC adapter or power cord with a wet hand. This may cause electric shock or injury. • Only use the dedicated AC adapter with the docking station. Using it in combination with other AC adapters may cause overheating, fire, or malfunction. • Be sure to use the AC adapter with the proper voltage (AC 100 - 240 V). Using it with other voltage levels may cause fire, explosion, overheating, electric shock or injury.
Safety precautions • Use only power supply of the correct voltage, as indicated on the adapter. In case: • ... the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged: • ... the AC adapter is dropped in water, or if water, metal flammable substances or other foreign objects get inside it: • ...
Getting started Main features It is possible to set the Encryption level to [High] (256 bit), [Standard] (128 bit) or [No] (deactivates the function). s Lithium ion battery rechargeable via USB cable or AC adapter. s This recorder is compatible with USB 2.0, enabling fast data transfer to a computer. s Five folders and up to 200 files per folder, for a maximum of 1,000 recordings (☞ P.20). s Large color LCD display. s Device Lock function to prevent unauthorized access to device (☞ P.31, P.44).
Identification of parts 1 6 2 7 1 Identification of parts 10 ^ & 3 4 ! 8 9 0 @ # $ 5 - 1 SD card slot 2 Built-in microphone 3 NEW button 4 Slide (REC/STOP/PLAY/REV) switch 5 ERASE button 6 Record indicator light 7 Display (LCD panel) 8 + (Volume) button 9 Fast Forward ( 9) button 0 OK/MENU button ! Programmable smart (F1,F2 ,F3) buttons EN % ) ( * @ Rewind ( 0) button # – (Volume) button $ Built-in speaker % Battery cover ^ Battery cover release button & POWER (ON/OFF) switch * EAR (Earphone
Identification of parts Display status indicators (LCD panel) 1 9 0 ^ ! @ # $ % 7 & 8 Display in the recording mode Display in the playback mode 1 Current file name 2 Current folder 3 Current file number/ Total number of recorded files in the folder 4 Recording elapsed time 5 Remaining memory bar indicator 6 Remaining recording time 7 Level meter indicator 8 Button guide display 9 Recorder status indicator Display in the recording mode 1 Identification of parts 2 3 4 5 6 0 Current playback time !
Inserting the battery This recorder uses a lithium ion battery specified by Olympus (LI-42B). Do not use any other type of battery. 1 Lightly press down on the battery cover release button, then open the battery cover, as shown in the illustration below. 1 Inserting the battery 1 3 2 2 Insert the battery observing the correct polarity as shown in the illustration, then close the battery cover. • Insert the battery by sliding in direction A while pushing down in direction B.
Charging the battery After loading the battery into the recorder, you can charge it by connecting the USB cable to the recorder, or by using the docking station in combination with the USB cable or the AC adapter. Fully charge the battery (approx. 2 hours 30 minutes) before use. Charging using docking station and USB cable Connect the USB cable to the docking station.
Charging the battery 1 Charging the battery Notes • Charge the battery frequently during the first period of use. The battery will perform better after several charge/discharge cycles. • Models of batteries which are different from the included one may not be charged. • Charging the battery via the USB cable connection may not be successful depending on the power capacity of the USB port in your PC. Use the AC adapter instead. • Do not set or remove the recorder from the docking station while operating.
Power supply from AC adapter or USB cable Use the AC adapter or USB cable when recording for extended period of time. The "Standard" version of the DS-7000 does not include the docking station and the AC adapter (optional). Using the AC adapter If the recorder detects a DC power voltage outside the allowed voltage range (4.4-5.5V), then [Power Supply Error Remove Power Plug] will appear on the display, and all operation will stop. The recorder will not be operable if abnormal voltage is detected.
Turning on the recorder Memory card Move the POWER switch to [ON] position to activate the recorder. This recorder uses two types of memory cards: a microSD card as internal memory, and an SD card as additional memory. You can remove the content recorded in both the cards safely in case of malfunction of the recorder. Compatible cards 1 Turning on the recorder/ Memory card EN 16 The recorder supports memory card capacity from 512 MB up to 32 GB.
Memory card Inserting and ejecting a SD card Inserting a SD card Insert the SD card fully into the card slot with the card facing the direction shown in the illustration below, until it clicks into place. • Insert the card keeping it straight. 1 Memory card Notes • Inserting the card the wrong way or at an angle could damage the contact area or cause the card to jam. • If the card is not inserted all the way into the slot, data may not be written properly.
Setting time and date [Time & Date] If you set the time and date beforehand, the information when the file is recorded is automatically stored for each file. Setting the time and date beforehand enables easier file management. 1 Setting time and date When you use the recorder for the first time after purchasing it, or when the battery has been inserted without the device being used for a long time, the [Set Time & Date] will appear. However, when a Password has been set as the device lock function (☞ P.
Setting time and date Changing the time and date If the current time and date is not correct, set it using the procedure below. 1 While the recorder is in stop mode, press the OK/MENU button. 2 Press the 9 or 0 button to select [Device Menu] tab. 1 Setting time and date • You can change the menu display by moving the settings tab cursor. 3 Press the + or − button to select [Time & Date]. 4 Press the OK/MENU button.
Basic operations Recording By default, the recorder has five folders, [A], [B], [C], [D], [E] and you can select a folder by pressing the F1 (FOLDER) button. These five folders can be selectively used to distinguish the kind of recording. Up to 200 messages can be recorded per folder. Also, by default, the Recording Mode is [DSS Pro QP].
Recording New recording 1 Create a new file to record in. 1 Press the NEW button to create a new file. • It is possible to select the Work Type from the work type list uploaded using the ODMS software (☞ P.44). a New file number b Remaining recording time b 2 Move the slide switch to the REC ( s ) position to start recording. 2 Recording 2 a • The record indicator light turns on. Turn the microphone in the direction of the source to be recorded.
Recording Overwrite recording 1 You can overwrite a previously recorded file starting from any point within the file. When using overwriting, the overwritten part will be erased. 1 Select and play the file you want to overwrite. • Stop the playback at the point you want to start overwriting. 2 Recording 2 2 Move the slide switch to the REC ( s ) position to start overwriting. • The record indicator light turns on.
Recording Insert recording 1 Additional recording can be inserted into previously recorded file. 1 Select and play the file you want to insert an additional recording into. • [Insert Rec?] will appear on the display. 2 3 Move the slide switch to the REC ( s ) position to start inserting the additional recording. 3 2 Recording 2 While playing the file, press the F1 (INSERT) button to insert an additional recording. • The record indicator light turns on.
2 Hands-free recording/ Recording monitor EN 24 Hands-free recording Recording monitor The recorder can be used as a hands-free recording device. To set up the recorder for hands-free operation, connect the optional Olympus Foot Switch to the back of the docking station and place the recorder in the docking station as shown in the illustration below.
Playback You can playback a file starting from any point. 1 1 Select the file, then move the slide switch to the PLAY ( `) position to start playback. 2 2 Press the + or – button to adjust the volume. Playback 2 • The volume can be adjusted within a range from [00] to [30]. 3 3 Move the slide switch to the STOP ( 4) position at any point you want to stop the playback.
Playback 2 Playback EN 26 Playback functions Operation How to cancel Fast Forward (FF) Press the 9 button once while in stop mode. Rewind (REW) Press the 0 button once while in stop mode. Move the slide switch to a position other than the STOP ( 4 ) position. • The recorder starts the operation of the set position. Press the OK/MENU button. Cue (Cue) Press and hold the 9 button while in stop or playback mode. Release the button.
Erasing Erasing files A selected file can be erased from a folder. Also, all files in a folder can be erased simultaneously. 1 Select the file you want to erase. 2 2 Press the ERASE button. 2 3 4 Erasing 3 Press the + button to select [Erase in Folder] or [File Erase]. [Erase in Folder]: All files in a folder can be erased simultaneously. [File Erase]: Erase one file. 4 Press the OK/MENU button. 5 Press the + button to select [Start], then press the OK/MENU button.
Erasing Partially erasing a file Any unnecessary part of a file can be erased. 1 Playback the file you would like to partially erase. 2 2 Erasing 3 2 Press the ERASE button at the point you want to start erasing. • While playback continues, [Erase Start] will appear on the display. • If you press the F2 ( ) button, playback will skip (F.Skip) to the end of the file and then stop. In case of a Verbal comment (☞ P.
Erasing 4 Press the ERASE button to confirm the erasure. 4 • The display changes to [Partial erasing !] and erasing will start. • When [Partial erase completed.] appears on the display, partial erase is complete. 2 Erasing Notes • If the ERASE button is not pressed within 8 seconds after the [Start point] and [End point] are alternately displayed, the recorder will revert to stop status. • An erased file cannot be restored. • The erasing process may take up to 10 seconds.
Advanced operations Selecting folders and files Displaying file information The recorder can display a variety of information related to the current file. Changing folders 1 While the recorder is in stop mode, press the F1 (FOLDER) button. • The folder list screen will be displayed. 1 Select the file containing the information to display. 2 Press the +, – or F1 (FOLDER) button to select the folder, then press the OK/MENU button.
Device lock function Access to the recorder can be restricted by using the Device Lock function. Password authentication can be safer for your data in case the recorder is lost. The password can be set by using the ODMS software (☞ P.44). When the password has been registered, you will be asked for it on start-up. 3 After all four digits have been entered, press the F2 (ENTER) button.
Setting the Author ID and Work Type Every file recorded on the recorder will include the Author ID and Work Type as part of its header information. To create multiple Author IDs and Work Types on the recorder, use the bundled ODMS software to create and upload a data list (list of Author IDs and Work Types) to the recorder. For more details, refer to the online help for ODMS software (☞ P.47). By default the Author ID is set to “DS7000”. Setting an Author ID 1 Turn ON the recorder.
Verbal Comment Verbal comments are useful to append vocal instructions while recording. It is possible to search and playback Verbal comments using the ODMS and DSS Player software. Verbal comments are also useful to give instructions to transcriptionists. Setting a Verbal Comment 1 While the recorder is in recording mode, press and hold the F1 (VERBAL) button. • Data recorded while pressing the F1 (VERBAL) button will be recorded as Verbal Comment.
Index marks Index marks can be placed into a file during recording or playback. Index marks are used to provide a quick and easy way to identify important or significant parts within the file. Setting an index mark 1 While the recorder is in recording mode or in playback mode, press the F3 (INDEX) button. Clearing an index mark 1 Select a file in which index marks you want to erase are contained. 2 Press the 9 or 0 button to select the index mark to erase.
How to use the menu Items in menus are categorized by tabs, so select a tab first and move to a desired item to quickly set it. You can set each menu item as follows. 2 Press the 9 or 0 button to move to the tab that contains the item you want to set. • You can change the menu display by moving the settings tab cursor. F1, F3 button OK/MENU button +, − button 9 , 0 button 3 • Move to the menu item you want to set. • The menu will appear on the display.
How to use the menu 5 Press the + or – button to change the setting. Menu list File Menu [Priority] [Pending] [File Lock] [Work Type] [Information] Rec Menu [Mic Sense] [Rec Mode] 3 [VCVA] How to use the menu • Pressing the 0 button without pressing the OK/MENU button will cancel the settings and return you to the previous screen. LCD/Sound Menu [LED] [Beep] 6 Press the OK/MENU button to complete the setting. • You will be informed that the settings have been established via the screen.
Menu items File Menu Priority Pending When you set [Pending] to the file, the file becomes “Pending file”. If “Download file” is set to “Finished file” by ODMS software, the [Pending] file is not transferred and only [Finished] file (edited file) will be transferred to your PC. [Pending]: Sets to a file of “Editing” and [ ] will appear on the display. [Finished]: Sets to a file of “already edited”. File Lock The File lock function allows you to prevent important files from being accidentally erased.
Menu items • When the sound volume is lower than the preset actuation sound level, recording automatically stops after 1 second approximately, and [Standby] flashes on the display. The record indicator light turns on when recording starts and flashes when recording pauses.
Menu items Device Menu Card Select By default, the recording media is set to [SD Card] by the manufacturer. • The recording media ([ ] or [ ]) will appear on the display. Cue/Rev The playback sound of Cue and Review operation and Cue and Review speed can be set. 1 Select [Sound] or [Speed]. 2 Select the options. When [Sound] is selected: [On]: Activate the playback sound of Cue and Review. [Off ]: Disables this function.
Menu items Editing the Work Type information 1 Select the file for which you want to edit the Work Type information (☞ P.30). 5 Press the + or – button on the Work Type information screen to select the Option Item, then press the OK/MENU button. • The Option Item name input screen will be displayed. • When inputting or editing an Option Item name, only characters recognized by the ODMS software can be used. 2 Select [Work Type] at the [File Menu] screen, then press the OK/MENU button.
Menu items 7 Press the F2 (FINISH) button. • The recorder will return to the Work Type information screen. • When you create a new file and input a Work Type, press the F2 (FINISH) button again in the File information screen to get entered into the stop state in the New File. 3 Menu items s Moving the entry column: When pressing the + button if the cursor is on top of the Keyboard window, the cursor will disappear. An Input position within the input name display area will change from flashing to lighting.
Formatting the card [Format] Cards that have been used in non-Olympus devices, or cards that are not recognized by the recorder, must be formatted before they can be used with the recorder. 3 Press the + or – button to select [Start] option. 1 Select [Format] at the [Device Menu] screen, then press the OK/MENU button. 3 Formatting the card 4 Press the OK/MENU button to confirm [Start] selection. 2 Press the + or – button to select [SD Card] or [microSD Card], then press the OK/MENU button.
Formatting the card 3 Formatting the card Notes • The time required to format a card varies according to the capacity of the card to be formatted. Do not interrupt the formatting process with the following actions. Doing so may damage the data or the card. - Remove the card. - Remove the battery. • Formatting the card will erase all the stored data, including locked files. • When an unformatted card is inserted, the format menu will be displayed automatically. • Locked SD cards cannot be initialized.
Customizing the recorder You can customize various settings of the recorder using the ODMS software (☞ P.46). For more details, refer to the online help for ODMS software (☞ P.47). Common settings You can set the default values for each of the recorder’s Menu items. Administrative settings ❏ General 3 Customizing the recorder Accessibility: • You can customize / adjust / set / configure various settings related to user authorization, such as prohibiting both file erasure and Menu settings.
Customizing the recorder ❏ Device Folders You can customize / adjust / set / configure various settings related to the recorder’s folders. Enabled: • Change the number of usable folders. Folder name: • Change the folder name. Worktype: • Set the folder's work type. AutoLock: • Set the Auto Lock on a file to On/Off. Password: • Set the folder's Encryption Password. ❏ Recording You can customize / adjust / set / configure various settings related to the recorder’s Dictation files.
Managing files on your PC ODMS and DSS Player software 4 ODMS and DSS Player software The ODMS (Windows) and DSS Player (Macintosh) software is a fully featured software tool that provides a simple to use but sophisticated method for managing your recordings. Some of the features of the ODMS and DSS Player software are: • Customize functions on the recorder (ODMS only). • Automatic start-up of the application by connecting the device. • Automatic download of Dictation files by connecting the device.
ODMS and DSS Player software Hard drive space: 2 GB or more Browser: Microsoft Internet Explorer 6.
Connecting to your PC Connecting to your PC using the USB cable 1 Boot the PC. 2 Connect the USB cable to the USB port of the PC. 3 Connect the USB cable to the connecting terminal on the bottom of the recorder. • [Remote (Composite)] is displayed on the recorder if the USB cable is connected. After connecting the recorder to your PC, it will be powered through the USB cable. When connected to a PC, the SD card and the microSD card will be recognized by the PC as separate removable disk drives.
Connecting to your PC Connecting to your PC using the docking station Place the recorder in the docking station 1 Connect the USB cable to the USB port of the PC. 2 Connect the USB cable to the docking station as shown in the illustration. 3 Set the recorder in the docking station. • [Remote (Composite)] is displayed on the recorder if the USB cable is connected. • If the AC adapter is connected as well, power will be supplied from the AC adapter.
Other information Alarm message list Message Explanation Action [Battery Low] The battery power is low. Charge the battery (☞ P.13). [Power Supply Error Remove Power Plug] Voltage outside of the allowable limit has been detected. Use the included AC Adapter (☞ P.15). [File Protected] Editing or deleting the file is not possible. Unlock the file (☞ P.37). [Index Full] The maximum number of Index marks has been reached (max 32 Index marks per file).
Troubleshooting Symptom Nothing appears on the display Unable to record Action The battery power is low. Charge the battery (☞ P.13). The recorder is turned off. Turn the power on (☞ P.16). The recorder is currently in Power Save mode. Press any button. The card does not have enough memory. Erase unnecessary files or insert another card (☞ P.17, P.27). The card is unformatted. Format the card (☞ P.42). The maximum number of files has been reached. Change to any other folder (☞ P.30).
Troubleshooting Symptom Unable to set index marks 5 Troubleshooting EN 52 Probable cause Action The maximum number of index marks (32) has been reached. Erase unnecessary index marks (☞ P.34). The file is locked. Unlock the file from the file menu (☞ P.37). The SD card is locked. Unlock the SD card. Unable to set verbal comments The maximum number of verbal comments (32) has been reached. Erase unnecessary verbal comments (☞ P.33).
Accessories (optional) s Headset: E62, E102 Stereo headset for your PC. A helpful tool for PC based transcription. s Monaural binaural earphone: E20 s Noise-cancellation microphone: ME12 (Dictation microphone) Used to get crisp recordings of your own voice by reducing the effects of ambient noise. Recommended to improve the accuracy when using voice-recognition software.
Specifications General points Overall frequency response 4 Recording format: DS2 (Digital Speech Standard Pro) 4 Recording media: [DSS Pro QP] 200 Hz to 7,000 Hz [DSS Pro SP] 200 Hz to 5,000 Hz microSD, SD card (512 MB to 32 GB) 4 Sampling frequency: Guide to battery life [DSS Pro QP] 16 kHz The following values are strictly references. [DSS Pro SP] 12 kHz 4 During recording mode (Built-in microphone): 4 Speaker: Built-in ø23 mm round dynamic speaker 4 MIC/EAR jack: ø3.
Technical assistance and support The DS-7000 is part of the Olympus Professional Dictation System. Your certified professional dealer has been fully trained on the entire Olympus Professional Dictation range, including dictation, transcription devices and software. For technical assistance and guidance relating to installation and set up, please contact your professional dealer from whom you purchased the system.
OLYMPUS IMAGING CORP. Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan. Tel. +81 (0)3-3340-2111 http://www.olympus.com OLYMPUS IMAGING AMERICA INC. 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Tel. 1-888-553-4448 http://www.olympusamerica.com OLYMPUS EUROPA HOLDING GMBH (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. +49 (0)40-237730 (Letters) Postfach 10 49 08. 20034 Hamburg, Germany. http://www.olympus-europa.
