DIGITAL VOICE RECORDER DS-2 ONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
Table of Contents Table of Contents ...................................... 2 Safe and Proper Usage ............................. 4 General Precautions .................................. 4 1 Getting Started Main Features ............................................ 6 Identification of Parts ................................. 9 Inserting Batteries ................................... 11 Power Supply .......................................... 12 Hold..........................................................
6 Preparation Before Using DSS Player Using DSS Player Software .................... 70 Operating Environment ........................... 71 Installing Software ................................... 72 Uninstalling Software ............................... 75 Using Online Help ................................... 77 Connecting to Your PC ............................ 78 Running DSS Player ............................... 83 Window Names (DSS Player) ................. 85 1 Joining Files .........................
Safe and Proper Usage Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.
● Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart). ● Keep the unit out of the reach of children. Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. It is recommended to back up and save important content to other media such as a computer hard disk. Batteries Warning • Batteries should never be exposed to flame, heated, short-circuited or disassembled.
1 Getting Started 1 Main Features Main Features This product is equipped with the following features. ● Connect the cradle and the USB connection cable to this recorder, and high speed data transfer to a computer can be performed. (☞ P.78) ● This recorder can also be utilized as external memory of a computer. (☞ P.112) • By connecting the computer with the USB, pictures, text data, etc. can be saved, and utilized to carry data. ● It has a large backlight full-dot display (LCD display screen). (☞ P.
1 ● A timer recording function is built-in, which can record at a set time. (☞ P.28) ● You can input file comments.*2 (☞ P.64) • You can add comments of up to 100 characters to each recorded file. • This recorder has 10 pre-set comment templates. ● The recorder has a Noise Cancel Function.*2 (☞ P.47) • Ruwisch & Kollegen GmbH Noise Suppression Technology reduces noise in files and enables clear sound playback. ● Recorded files may be moved from one folder to another. (☞ P.
Main Features 1 Main Features *1: DSS format in SP and LP mode recording, and WMA format in stereo HQ and stereo SP and HQ mode recording. IBM, PC/AT, and ViaVoice are the trademarks or registered trademarks of International Business Machines Corporation. *2: For WMA files, these functions are only available for files recorded with this recorder or the IC recorders from Olympus. Microsoft, Windows and Windows Media are registered trademarks of Microsoft Corporation.
Identification of Parts 1 $ 1 2 Identification of Parts % 2 3 4 # @ ! 0 9 1 2 3 4 5 6 7 8 9 0 ! 5 ^ 6 & * 7 8 MIC (Microphone) jack Built-in stereo microphone INDEX/2 button DISPLAY/MENU/SET button FOLDER/REPEAT/3 button ERASE button VOL (+) button VOL (–) button FF (Fast Forward) button PLAY button REW (Rewind) button - ) ( @ STOP button # REC (Record) button $ Display (LCD panel) % Record/Play indicator lamp ^ Built-in speaker & HOLD switch * EAR (Earphone) jack ( Strap Hole ) Battery c
Identification of Parts Display (LCD Panel) 1 Identification of Parts 5 6 1 2 3 4 7 8 9 0 ! @ 1 Battery indicator 2 VCVA (Variable Control Voice Actuator) indicator 3 Timer recording display 4 Alarm indicator 5 Microphone sensitivity display 6 Stereo display 7 Record mode indicator 8 Current file number 9 Total number of recorded files in the folder 0 Erase lock indicator ! Repeat play indicator @ Character Information display 10
Inserting Batteries 2 1 2 3 1 Insert two AAA alkaline batteries, observing the correct polarity. Close the battery cover completely. Inserting Batteries 1 Lightly press down on the arrow and slide the battery cover open. Replacing batteries The battery indicator on the display changes as the batteries lose power. ➜ 3 ➜ ➜ When appears on the display, replace the batteries as soon as possible. When the batteries are too weak, the recorder shuts down and “BATTERY LOW” appears on the display.
Power Supply 1 Power Supply When the recorder is not used, setting it to HOLD turns off the recorder, suppressing the consumption of the battery to a minimum. Even if the power is turned off, the existing data, settings of each mode, and clock setting will be maintained. To turn the power on, cancel the hold switch. Turning Off the Power Move the HOLD switch to the HOLD position while the recorder is not in operation. After “HOLD” is displayed, flashing for 2 seconds, the display will turn off.
Hold Setting the HOLD switch to the HOLD position. 1 Hold If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow, the current conditions will be preserved, and all buttons and switches except the HOLD switch will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket. Remember to reset the HOLD switch when using the recorder. .......................................................................................................
Setting Time/Date (TIME&DATE) If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease file management tasks. Also, it is required when performing timer recording (☞ P.28) and alarm playback (☞ P.48). 1 Setting Time/Date (TIME&DATE) The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn’t been used for a long time.
4 5 Set the month. 1 Press the 3 button or 2 button to set the month. 2 Press the MENU/SET button to accept the month. 6 Press the STOP button to close the menu. When the date is confirmed, the recorder’s clock will start to move. Set the time according to the time signal and press the MENU/SET button. ........................................................................ Note If you press the STOP button during the setup operation, the recorder will save the items that were set to that point.
2 Menu Setting Menu Setting Method Each item of the menu list (☞ P.18, 19) can be set by the following method. 2 Menu Setting Method 16 Main Menu Setting 1,3,5 6 2,4 1 Press and hold the MENU/SET button for 1 second or longer. 2 3 Press the 3 or 2 button to move to the item to be set. 4 5 6 Press the 3 or 2 button to change the setting. The main menu opens. Press the MENU/SET button. Moves to the setting of the selected item. When ◊SUB MENU is selected, move to the item of the sub menu.
2 Sub Menu Setting 2,4, 6 1 Press and hold the MENU/SET button for 1 second or longer. 2 Press the 3 or 2 button on the setting screen of the main menu, and select the “◊SUB MENU”. 3 4 5 6 7 8 Press the MENU/SET button. The main menu opens. Menu Setting Method 1,3, 5,7 8 The sub menu opens. Press the 3 or 2 button to move to the item to be set. Press the MENU/SET button. Moves to the setting of the selected item. When ◆MAIN MENU is selected, move to the item of the main menu.
Menu List Main Menu Press and hold the MENU/SET button for 1secomd or longer. 2 Menu List P.22 P.25 P.55 P.45 P.44 Playback Speed Setting Screen P.39 P.41 P.48 Press and hold the MENU/SET button for 1 second or longer. P.28 Press the 3 or 2 button. Switches to the sub menu. P.17 Press the MENU/SET button. Initial setting P.23 ....................................................................................................................................................
Sub Menu Switches to the main menu. 2 P.16 Menu List Time/Date setting. In order of hour, minute, year, month and day. P.14 P.59 LCD contrast adjustment P.58 P.60 Folder naming. P.61 Assigning file comments. P.64 Press the 3 or 2 button. P.68 Press the MENU/SET button. Initial setting P.111 ....................................................................................................................................................
3 About Recording Recording The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file or a Windows Media Audio (WMA) file. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. Up to 199 messages can be recorded per folder (☞ P.61).
Notes Recording functions Pause Press the REC button while recording. ➥ “REC PAUSE” will flash on the display. • The recorder will time out after 2 hours when left in “REC PAUSE”. Resume Recording 3 Recording • To ensure recording from the beginning, start speaking after you see the red record/play indicator lamp on. • A beep will sound when remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording.
Recording Modes (REC MODE) The recording mode can be chosen from Stereo HQ (stereo high quality sound recording) and Stereo SP (stereo standard recording), HQ (high quality sound recording), SP (standard recording), and LP (long-term recording). 3 Recording Modes (REC MODE) 1,2,4 5 3 1 Press and hold the MENU/SET button for 1 second or longer. 2 3 Press the MENU/SET button. 4 5 Press the MENU/SET button to complete the setup screen. “REC MODE” will be displayed on the screen (☞ P.16,18).
Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset threshold volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the threshold level. The VCVA feature extend recording time and conserve memory by turning off recording during silent periods. This helps make the playback, with no lulls or dead space, more efficient and convenient. The main menu opens (☞ P.16,18).
Using the Variable Control Voice Actuator (VCVA) 7 7 3 Press the REC button to start recording. Using the Variable Control Voice Actuator (VCVA) When the sound volume is lower than the preset threshold sound level, recording automatically stops after 1 sec approximately, and “STANDBY” flashes on the display. The record/play indicator lamp glows when recording starts and flashes when recording pauses.
Microphone Sensitivity (MIC SENSE) Microphone sensitivity is adjustable to meet recording needs. 3 4 The main menu opens (☞ P.16,18). Press the 3 or 2 button to choose “MIC SENSE”. Press the MENU/SET button. The microphone sensitivity setup process begins. Press the 3 or 2 button to choose between “CONFERENCE” and “DICTATION”. CONFERENCE: High-sensitivity mode that records sounds in all directions. DICTATION: Low-sensitivity mode suited for dictation.
Recording from External Microphone or Other Devices The external microphone and other devices can be connected and the sound can be recorded. Connect as follows by the device to be used. Recording with External Microphone 3 Recording from External Microphone or Other Devices Connect the external microphone to the microphone jack of the recorder. When the external microphone is connected to the microphone jack of the recorder, the built-in microphone will not operate.
To audio input terminal of other devices Recording the sound of this recorder with other devices To EAR (earphone) jack .................................................................................................................................................... Notes • The input level cannot be adjusted on this recorder. When you connect the recorder to an external device, execute a test recording and adjust the output level of the external device.
Timer Recording (TIMER REC) Timer recording is the function to execute a recording at a set time. 3 Timer Recording (TIMER REC) 28 2,4 3,5 1 1 2 3 4 5 Press the FOLDER button to select the folder in which the recording will be saved. Press and hold the MENU/SET button for 1 second or longer. The main menu opens (☞ P.16,18). Press the 3 or 2 button to choose “TIMER REC”. Press the MENU/SET button. The timer recording setup process begins. Press the 3 or 2 button to choose “ON”.
6 6 7 Press the MENU/SET button. Start time setting will begin. Start time setting. 1 Press the 3 button or 2 button to set the hour. 2 Press the MENU/SET button to accept the hour. 8 Setting end time. 1 Press the 3 button or 2 button to set the hour. 2 Press the MENU/SET button to accept the hour. Timer Recording (TIMER REC) 3 Press the 3 button or 2 button to set the minute. 4 Press the MENU/SET button to apply the minute setting and it will move to the end time setting.
Timer Recording (TIMER REC) 9 11 3 10 Recording mode setting. 1 Press the 3 button or 2 button to set the recording mode. 2 Press the MENU/SET button to accept the recording mode. Timer Recording (TIMER REC) When accepting the recording mode, if the remaining memory is insufficient for the reserved time, “MEMORY FULL, CONTINUE?” will be displayed. Press the 3 or 2 button to choose “YES” or “NO”.
12 Press the STOP button to close the main menu. ................................................................................................ Notes 3 Timer Recording (TIMER REC) 12 • If the recorder is in use at the preset start time, the timer recording will start directly after stopping the recorder. • Timer recording will start even the recorder is put to HOLD. • Recording will start even though the alarm playback is set at the time the timer recording was set.
Listening While Audio is Recorded (Recording Monitor) If you start recording after inserting the earphone into the EAR jack on the recorder, you can hear the sound being recorded. The sound volume on the recording monitor can be adjusted by pressing the VOL (+) or VOL (–) button. 3 Connect the earphone to the EAR jack on the recorder. Listening While Audio is Recorded (Recording Monitor) 32 After recording is started, you can hear the sound being recorded through the earphone.
4 About Playback Playing 5 1 2 4 Press the FOLDER button to choose folder. Press the FF or REW button to choose the file that you want to play. If you keep pressing the FF or REW button in stop mode, the recorder continuously skips to the beginnings of files. 3 4 Playing 3 1 2 Press the PLAY button to start playback. The record/play indicator lamp glows green.
Playing Save Function of the Playback End Position When the STOP button is pressed during playback and it stops in the middle of the file, the stop position is memorized automatically. Even when it moves to other files with the FF or REW button, playback can be resumed from the place which was interrupted previously and returns to the memorized stop position easily with the FF or REW button.
Playback functions Fast Playback Slow Playback Operation Press the PLAY button once while playing a file.*1 ➥ The recorder plays at a set speed. The playback speed can be set from 0.5 to 2 times (☞ P.39). Press the PLAY button. ➥ Playback returns to normal rate. Release the FF button. ➥ Replays at the original speed. Release the REW button. ➥ Replays at the original speed. 4 Playing Hold the FF button while playing a file.*2 ➥ The recorder stops when it reaches the end of the file.
Playing The above-mentioned playback functions and the insertion of index mark (☞P.56) are also enabled *1 during fast/slow playback as well as normal playback. When pressing the FF or REW button continuously while stopped, the cue of the file start position and *2 previous file end position(☞ P.34) will be executed continuously (skip/reverse skip). 4 Playing *3 When the index mark is shown in the middle of a file, it will stop temporarily in the position of the index mark.
Last File End When the following operation is executed and it reaches to the end of the last file during playback, “END” will be displayed and flashing for 5 seconds in the display. • Press the FF button (skip) • Press the FF button continuously (CUE) • Playback last file 4 Operating the FF or REW button while “END” is displayed and flashing, the following operation can be executed. Playing Operation Press the REW button continuously. ➥ Continuously rewind (REVIEW) from the last file end (☞ P.35).
Playing Playback through earphone 4 Playing An earphone can be connected to the EAR jack of the recorder for listening. When the earphone is used, the recorder speaker will be switched-off. Notes • To avoid irritation to the ear, insert the earphone after turn down the volume level. • When you listen with the earphone during playback, do not raise the volume too much. It may cause hearing impairment and decrease in hearing ability.
Changing the Playback Speed (PLAY SPEED) The playback speed of the file can be changed from within 0.5 to 2 times speed. You have 2 options how to set the playback speed. Either during playback or through the menu. Changing during playback 1 2 2 The current playback speed to be changed will be flashing for 5 seconds. Press the FF or REW button while the flashing playback speed is displayed, to change the playback speed. Playback speed can be changed by units within 0.5 to 2 times speed for every 0.
Changing the Playback Speed (PLAY SPEED) Changing from the menu 1,3,5 6 4 Changing the Playback Speed (PLAY SPEED) 40 1 2,4 2 Press and hold the MENU/SET button for 1 second or longer. The main menu opens (☞ P.16,18). Press the 3 or 2 button to choose “PLAY SPEED”. 3 4 Press the MENU/SET button. 5 Press the MENU/SET button to complete the setup screen. 6 Press the STOP button to close the main menu. The playback speed setup process begins. Press the 3 or 2 button to set the playback speed.
Continuous Playback (ALL PLAY) This function allows you to listen to all your recordings of one folder in one go without any stop between the files. 2,4 3 4 The main menu opens (☞ P.16,18). Press the 3 or 2 button to choose “ALL PLAY”. Press the MENU/SET button. The continuous playback setup process begins. Press the 3 or 2 button to choose between “ON” and “OFF”. ON: Continuous playback. OFF: Returns to playback with stop between single files.
Repeat Playback This function enables repeated playback of part of the file being played. If the continuous playback function is used together, two or more files can be repeatedly replayed as long as they are in the same folder. 1 Choose the file for Repeat Playback, and press the PLAY button. File playback begins. 4 Repeat Playback 42 1 2 2 Press the REPEAT button briefly at the point you want to start Repeat Playback. “REPEAT END?” flashes until you designate the end point.
3 Press the REPEAT button briefly again at the position you want Repeat Playback to end. 3 4 Cancel the continuous playback function. • Pressing the REPEAT button briefly will return to the normal playback. • Pressing the STOP button will cancel the continuous playback function and stop the playback. 4 Repeat Playback The recorder repeatedly plays back the section between the start and the end positions until you cancel Repeat Playback. If continuous playback is set to ON (☞ P.
Auto Backspace Review (BACK SPACE) To ease the reviewing of a voice file you can set an auto backspace for either 1 or 2 seconds, so you will listen to the last phrase repeatedly. 4 Auto Backspace Review (BACK SPACE) 1,3,5 7 6 2,4 1 2 3 4 Press and hold the MENU/SET button for 1 second or longer. The main menu opens (☞ P.16,18). Press the 3 or 2 button to choose “BACK SPACE”. Press the MENU/SET button. The auto backspace review setup process begins.
Skip Interval Setting (SKIP SPACE) This function allows you to define a certain time interval for skipping within a file while playback. 1,3 2,4 1 2 The main menu opens (☞ P.16,18). Press the 3 or 2 button to choose “SKIP SPACE”. Press the MENU/SET button. The skip interval setup process begins. Press the 3 or 2 button to set the skip interval. FILE SKIP: Skips from file to file. 10SEC, 30SEC, 1MIN, 5MIN, 10MIN: Skips with the set time interval and playback will start.
Skip Interval Setting (SKIP SPACE) 6 4 7 Skip Interval Setting (SKIP SPACE) 46 5 5 6 7 Press the MENU/SET button to complete the setup screen. Press the STOP button to close the main menu. Press the FF or REW button while the file is being replayed. Skip or reverse skip is executed for the set time and playback will start. ....................................................................................................................................................
Noise Cancel Function If recorded audio is difficult to understand because of noisy surroundings, adjust the Noise Cancel setting level. Noise will be reduced in the file when its played back for better sound quality. 1 Press and hold the MENU/SET button for 1 second or longer while the file is playing. Displays currently set Noise Cancel level. 1,2 Press the MENU/SET button again to choose a noise cancel level. The levels switch in the following rotation, “OFF” “LOW” “HIGH”.
Alarm Playback Function (ALARM) The alarm playback function can be set to play a selected file at a pre-set time. 3,5 4 Alarm Playback Function (ALARM) 48 2 4,6 1 1 2 3 Press the FOLDER button to choose a folder. 4 5 6 Press the 3 or 2 button to choose “ALARM”. Press the FF or REW button to choose the file to be played when the alarm sounds. Press and hold the MENU/SET button for 1 second or longer. The main menu opens (☞ P.16,18). Press the MENU/SET button.
7,9,11 12 7 Press the MENU/SET button to complete the setup screen. 8 9 Press the 3 or 2 button to set the hour. 10 11 12 Press the 3 or 2 button to set the minute. 8,10 When you choose ON, the hour indicator flashes. When you choose OFF, the alarm indicator disappears and finishes with step 12. The minute indicator flashes. Press the MENU/SET button to accept the minute. Press the STOP button to close the main menu. 4 Alarm Playback Function (ALARM) Press the MENU/SET button to accept the hour.
Alarm Playback Function (ALARM) 4 Alarm Playback Function (ALARM) 50 To enable alarm sound only Notes To set an alarm without audio playback, set the alarm while an empty folder is selected. • Start setting from step 3 (☞ P.48) of “Alarm Playback Function”. • When alarm sound goes at the preset time, pressing any button stops the sound. • The alarm playback function can be set for only one file at a time.
5 Other functions Erasing Erasing One File at a Time A selected file can be erased from a folder. Press the FOLDER button to choose a folder. 3 Press the ERASE button. 4 Press the 3 button to choose the “START”. Press the FF or REW button to choose the file you want to erase. 5 a File to be erased Erasing 2 1,4 3 1 2 “CANCEL” is flashing. “START” is flashing. When the 2 button is pressed, it will return to the flashing display of “CANCEL”.
Erasing 5 Press the MENU/SET button while “START” flashing. The display changes to “FILE ERASE!” and erasing will start. { 5 “ERASE DONE” is displayed when the file is erased. File numbers will be reassigned automatically. 5 Erasing .................................................................................................................................................... Notes • • • • 52 An erased file cannot be restored. The file set to erase lock will not be erased (☞ P.55).
Erase All Files from a Folder All files in a folder can be erased simultaneously, except for locked files (☞ P.55). 1 Press the FOLDER button to choose the folder you want to erase all files. a Folder from which to erase files 2 Press the ERASE button for 3 seconds or longer. 3 Press the 3 button to choose the “START”. 5 “CANCEL” is flashing. Erasing 1,3 2 “START” is flashing. When the 2 button is pressed, it will return to the flashing display of “CANCEL”.
Erasing 4 The display changes to “ALL ERASE!” and erasing will start. { 4 Press the MENU/SET button while “START” flashing. “ERASE DONE” is displayed when the files are erased. Locked files are reassigned file numbers in ascending order. 5 Erasing .................................................................................................................................................... Notes • • • • 54 An erased file cannot be restored. The file set to erase lock will not be erased (☞ P.
Locking Files (LOCK) Locking a file keeps important data from being accidentally erased. Locked files are not erased when you choose to erase all files from a folder (☞ P.53). 5 6 Press the FF or REW button to choose the file you want to lock. Press and hold the MENU/SET button for 1 second or longer. 5 The main menu opens (☞ P.16,18). Press the 3 or 2 button to choose “LOCK”. Press the MENU/SET button. The file locking setup process begins. Press the 3 or 2 button to choose between “ON” and “OFF”.
Index Marks Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file. Setting an Index Mark 1 5 Index Marks 2 4 1 Press the INDEX button during recording or playback to set an index mark. An index number appears on the display. Locating an Index Mark 2 Hold the FF or REW button while playing a file. The recorder stops for 1 second when it reaches the index mark.
Notes • Up to 16 index marks can be set in a file. Attempting to set more index marks will cause “INDEX FULL” to appear on the display. • Index marks cannot be set or cleared in a locked file (☞ P.55). • In case of WMA files, index marks can only be placed in files recorded with Olympus recorders. • If the REW button is pressed in the set status of “1 SEC SKIP” or “2 SEC SKIP” in the previous playback, it will reverse skip for only the set time.
LCD Contrast Adjustment (CONTRAST) If you find it difficult to read the display information due to lighting, temperature, or other conditions, you can adjust the contrast using this function to easily see the LCD display (display contrast). Display contrast can be adjusted in 12 levels. 1 LCD Contrast Adjustment (CONTRAST) 2,4 5 5 58 1,3 Press the 3 or 2 button in the sub menu screen, and select the “CONTRAST”. See ☞ P.17 and 19 regarding the sub menu. 2 3 Press the MENU/SET button.
Backlight (BACKLIGHT) The recorder display backlight is ON by default. The display will lit for about 10 seconds when a button on the recorder is pressed. The backlight feature can be turned off from the menu. 1 2,4 5 1,3 Press the 3 or 2 button in the sub menu screen, and select the “BACKLIGHT”. See ☞ P.17 and 19 regarding the sub menu. The backlight setup process begins. Press the 3 or 2 button to choose between “ON” and “OFF”. ON: Backlight is enabled. OFF: Backlight is disabled.
System Sounds (BEEP) The recorder beeps to alert you to button operations or warn you of errors. System sounds may be turned off. 1 2,4 5 5 1,3 Press the 3 or 2 button in the sub menu screen, and select the “BEEP”. See ☞ P.17 and 19 regarding the sub menu. System Sounds (BEEP) 2 3 Press the MENU/SET button. The system sound setup process begins. Press the 3 or 2 button to choose between “ON” and “OFF”. ON: System sounds are enabled. OFF: System sounds are disabled.
Assigning Folder Names (FOLDER NAME) The 5 folders on the recorder (Folder A to Folder E) can be easily renamed. The folder name is limited to 12 characters each. Frequently used names such as “dictation (DICT.)”, “meeting (MEETING)”and “(SCHEDULE)” are pre-set in a template. 1 2,4 1,3 Press the 3 or 2 button in the sub menu screen, and select the “FOLDER NAME”. See ☞ P.17 and 19 regarding the sub menu. The folder name setup process begins. Press the 3 or 2 button to choose the folder you want to name.
Assigning Folder Names (FOLDER NAME) Recorder buttons that are used to input characters Button MENU/SET ▲ ▼ REW ERASE 5 FF Assigning Folder Names (FOLDER NAME) PLAY 6 Push Action Press once Press and hold Press once Press and hold Press once Press and hold Press once ---------- To input the selected character and advance the input position. Confirms folder name or file comment. Forward to next character in the character list. Scroll forward through the character list.
Available characters Type of Characters Template Large caps Small caps Action DICT. = MEETING = MEMO = NOTE = IDEA = TO DO = REMINDER = LECTURE = SCHEDULE = ARCHIVE TOP PRIORITY = PRIORITY = IMPORTANT = CONFIDENTIAL = PRIVATE = DON’T FORGET =THINGS TO DO = MESSAGE = CONVERSATION = REPORT A =B=C=D=E=F=G=H=I=J=K=L=M=N =O = P= Q= R =S =T= U= V =W = X=Y= Z a=b=c=d=e=f=g =h=i =j =k =l =m=n=o=p= q=r=s=t=u=v=w=x=y=z 1=2=3=4=5=6=7=8=9=0 , =.
Assigning File Comments (COMMENT) Comments of up to 100 characters can be added to each recorded file. Comments and other file information such as date and time can help identify recordings without having to playback. 1 5 Assigning File Comments (COMMENT) 2 4 5 1 Press the 3 or 2 button in the sub menu screen, and select the “COMMENT”. See ☞ P.17 and 19 regarding the sub menu. 2 3 Press the MENU/SET button.
Moving Files Across Folders A recorded file can be transferred from one folder to another. The file is added at the end of existing files in the destination folder. 4 1 3 2 1 2 Choose the file you want to move and play it. Press and hold the FOLDER button for 1 second or longer while the file is playing. “MOVE?” appears on the display. a File to transfer b Current folder c Destination folder 4 Press the MENU/SET button to accept the chosen destination folder.
LCD Display Information The LCD screen on the recorder can display 6 different format of information by pressing the DISPLAY button. This help review and confirm different recorder settings and file information. 1 1 The LCD display views will switch every time the DISPLAY button is pressed. While in stop or playback mode When pressing Display, the recorder will cycle through 1 to 6. If there is no file, 5 and 6 will display alternately. Shows how long a file is.
While in record mode While recording in VCVA mode Displays 1 and 2 alternately. Displays 1 and 2 alternately. 1 Recording level meter 1 VCVA recording level meter Displays the audio input level in graphics. The display of the audio input level is different depending on stereo recording or monaural recording.
Formatting the Recorder (FORMAT) If you format the recorder, all function settings will return to their defaults*. All files** stored in the recorder will be deleted. If you have important files that you want to save, connect the recorder to a computer and transfer those files from the recorder to the computer before formatting the device. * Date and time settings will not be cleared, so you won’t need to set them again. ** Locked files will also be deleted.
8 9 8 9 Press the 3 button again to choose “START”. “START” is flashing. When the 2button is pressed, it will return to the flashing display of “CANCEL”. Press the MENU/SET button again. Formatting begins and an indicator flashes on the display. { 5 “FORMAT DONE” displays when formatting ends. • • • • Never format the recorder from a PC. When the recorder is formatted, all the stored data, including locked files, are erased. After formatting, the first file name is 0001.
6 Preparation Before Using DSS Player Using DSS Player Software The DSS Player Software can be used to do the following: • Playback voice files on your PC and on the recorder when connected via USB. Download files from the recorder to the PC or upload files from the PC to the recorder. • If an upgrade (Option) to DSS Player Plus is executed, various additional functions can be utilized (☞P.96).
Operating Environment Basic Operating Environment of DSS Player Macintosh Windows PC: Operating System: CPU: RAM: 2x or faster CD-ROM, CD-R, CD-RW, DVD-ROM drive Sound card: Creative Labs Sound Blaster 16 or 100% compatible sound card Browser: Microsoft Internet Explorer 4.01 SP2 or later Display: 800 x 600 pixels or more, 256 colors or more USB port: One free port Audio I/O Earphone output or speakers terminals: Others: • The mouse or similar to a pointing device.
Installing Software Before you connect the recorder to your PC and use it, you must first install the DSS player software from the included Software CD. Applications included with “DSS Player” • DSS Player: Recorded voice files can be downloaded to the PC for complete file management and playback solution. • Acrobat Reader is installed on your PC. It is required to view the accompanying manual in PDF format. Be sure to confirm the following before installation: • Exit all running applications.
Installing DSS Player 5 6 Register user information. Enter your name, company name and serial number. For the serial number, see the label attached to the CD-ROM package provided with DSS Player. When entered, click [Next]. When the confirmation dialog appears, click [Yes]. This lets you specify the folder in which to install DSS Player. Click [Browse] to find the desired installation folder. To accept the default folder, click [Next].
Installing Software Macintosh 6 Installing Software 74 1 2 3 4 5 Insert DSS Player into the CD-ROM drive. 6 Select where to install DSS Player. Double-click CD icon. Double-click the desired language to select it. Double-click the following icon. Click [Continue] when the DSS Player opening screen appears. Confirm your acceptance of the terms of the Licensing Agreement. You must accept the terms of the Licensing Agreement to install DSS Player. If you accept them, click [Agree].
Uninstalling Software To uninstall any of the software component of the DSS player software installed on your PC, follow the steps below. Windows Exit DSS Player. Select [Control Panel] from [start] menu. Click [Add/Remove programs] in the control panel window. A list of applications that have been installed is displayed. Select the software you would like to uninstall/remove. 6 Click [Change/Remove]. Confirmation of Deleting the File. Click the [OK] button to start uninstalling.
Uninstalling Software Macintosh 1 2 3 4 6 Exit DSS Player. Delete the Preferences File. Delete the [DSS Preference] file in the following location. Macintosh HD : Users : Library : Preferences Delete the Executable File. Delete the [DSS Player] file in the location where you installed the file. Delete the Help File. Delete the [DSS Player Help] file in the following location. System Folder : Help ...........................................................................................................
Using Online Help To open Online Help, you have the following options. (Windows) • Click the [start] button, select [All Programs], then [Olympus DSS Player], then click [Help]. • While DSS Player is running, choose [Contents] from the [Help] menu. • While DSS Player is running, press [F1] on the keyboard. (Macintosh) • While DSS Player is running, choose [DSS Player Help] from the [Help] menu. Search by Contents Double-click the topic heading. icon of the desired The title of the topic is displayed.
Connecting to Your PC Be sure to finish installing DSS Player before connecting the recorder. Connecting to your PC using the USB cable 6 Connecting to Your PC 1 2 Release the HOLD switch. 3 Confirm that the recorder has stopped, and connect the USB cable to the connection port on the bottom of the recorder. Connect the USB connection cable to the USB port or the USB hub of the PC. Please connect the USB connection cable mark to match the mark of the recorder connection port.
Notes • When connecting this recorder with the PC and utilize DSS Player, in the menu setting of this recorder set the USB class (☞ P.111) to the “MASS STORAGE” class. If connected by “AUDIO CLASS”, this recorder will not be recognized as a removable disk drive. • Be sure to use the attached dedicated cable for the USB connecting cable. If any other company’s cable is used, it will be the cause trouble. Also, please do not connect this dedicated cable to any other company’s product.
Connecting to Your PC Notes • NEVER disconnect the USB cable while the record/play indicator lamp is flashing. If you do, the data will be destroyed. • When the recorder is connected to a PC, the power will be supplied from the USB cable. • Refer to the user’s manual for your PC regarding the USB port or USB hub on your PC. • Be sure that you connect the USB cable either directly to the USB port on your PC or the self-power (AC adapter connection) USB hub.
Connecting to your PC using the cradle Place the recorder on the cradle 1 2 Connect the USB connection cable to the USB port or the USB hub of the PC. 3 Make sure that the recorder is in the Stop mode, and place it in the cradle. Connect the USB connection cable to the cradle. Connect the mark of the USB connection cable facing up to match the mark of the cradle connection port. Connecting to Your PC “STORAGE REMOTE” is displayed on recorder if the USB cable is connected.
Connecting to Your PC Remove the recorder from the cradle Follow step 1 in “Disconnecting from Your PC” (☞ P.79). To prevent damage or loss of the data, confirm that the recording/playback indicator lamp of this recorder is not on, and remove this recorder and USB connection cable from the cradle. ....................................................................................................................................................
Running DSS Player Windows By connecting the recorder to your PC, you can automatically start the application. Disabling automatic start 1 Right click on the of the taskbar on the lower right of the screen, and select [Setting]. The application which enables setting will be displayed by dialog. 2 Click the of the [DSS Player Version 6]. The check mark on [DSS Player Version 6] disappears. For automatic start, select and click DSS Player to reinstate again. 2 3 Manual start 1 2 3 Start Windows.
Running DSS Player Macintosh To start, open the “DSS Player” folder created upon installation and double-click the icon. When it starts for the first time after installation, user information needs to be registered. Please see ☞P.74 for details. 6 Running DSS Player 84 .................................................................................................................................................... Note The Mac version DSS Player has no automatic start function.
Window Names (DSS Player) * Main screen displayed when DSS Player is started 1 2 4 3 1 (Macintosh) 6 (Windows) 4 3 1 Play Control Bar Control buttons to play and stop voice files. 2 Dictation Folder Window Will display the directory structure of the DSS, WMA, WAVE (W indows only) and AIFF (Macintosh only)-format files stored on your PC’s hard disk. Window Names (DSS Player) 2 3 Device Manager Window Will display the directory structure of the folders in the recorder.
7 Managing Files on Your PC Download Voice Files from the Recorder Download Voice Files from the Recorder 7 86 There are 3 download options to transfer voice files from the recorder to the PC: • Download Selected Files Download one or several voice files to your PC. • Download Folders Download all the voice files in one folder. • Download All Click the icon and download all the voice files stored in the recorder to your PC. The following is an explanation of “Download Selected Files”.
(Windows) From the [Download] menu, click [Download Selected Files]. (Macintosh) From the [Tools] menu, click [Download Selected Files]. 3 4 Download Voice Files from the Recorder 3 Download the voice file. Download complete. 7 Do not disconnect the USB cable while the record/play indicator lamp on the recorder is flashing. Disconnecting the USB cable when the recorder lamp is flashing will result in data loss or corruption. ..........................................................................
Play a Voice File 1 2 3 Select the folder. Select the folder that contains the voice file you would like to play. 1 2 Select the voice file. Select the voice file to play from the Voice File List Box. Play the voice file. Click the Control Bar. (play) button of the Play Play a Voice File Other playback control such as Rewind, Fast Forward, Stop, Speed Control, Volume Control, Time Axis and Index Skip are available from the Play Control Bar.
Upload Voice Files to the Recorder DSS Player has a feature to enable you to upload DSS-format voice files from your PC to the recorder. 4 Select the folder. Select the folder that contains the voice file to upload from the Dictation Folder window. Select the voice file. Select the voice file to upload from the Voice File List Box. Select the folder to upload. (Windows) From the [Download] menu select [Upload Files] or click the Upload icon.
Upload Voice Files to the Recorder 5 Upload Voice Files to the Recorder 7 90 Upload complete. Once the transmission screen closes and the record/play indicator lamp on the recorder is OFF, upload is completed. You can also drag and drop files from the Voice File List Box to the Device Manager window. ..............................................................................................................................................................
Send Voice Files with E-mail Changing User ID The user ID is used in file names that are recorded on a Digital Voice Recorder. 1 Enter the user ID in the [Transfer User ID] window. 2 Click [Transfer]. Send Voice Files with E-mail/Changing User ID Audio files are stored in the Message folder on the hard disk. If you want to send a voice file by attaching it to E-mail, select the file from the Message folder.
Changing a Folder Name Changing a Folder Name/Editing File Comments Changing a folder name in the Voice Folder window (Windows) You can change a folder name using the [Rename Folder] command from the [Edit] menu. A folder name can be up to 20 characters long and cannot use \ /:*?"<>|. (Macintosh) Choose the [Rename Folder] command from the [File] menu. Changing a folder name in the Device window (Windows) Right-click the folder name to change, select the [Rename Folder] and input the new folder name.
Editing a Template You can edit folder name and file comment templates in DSS Player in the [Edit and Upload Template] window and transfer them to the recorder. Templates downloaded from the recorder can also be edited. (Windows) Select [Edit & Upload Templates] from [Download] to open the [Edit and Upload Template] window. (Macintosh) Select [Edit & Upload Templates] from [Tools] to open the [Edit and Upload Template] window.
USB Microphone/USB Speaker The recorder can be used as a USB speaker or microphone when connected to a PC. If you use the recorder as a USB speaker, you can output voice through the recorder instead of using the PC speaker. When used as a microphone, you can record voice on your PC using your favorite application.
Uses as a USB microphone If this recorder is connected by USB, it can function as a USB microphone. Also, if an upgrade (☞ P.96) is executed to the DSS Player Plus, voice recognition software or other applications using this recorder as a microphone, voice can be input to a computer. Select [Control Panel] = [(Sound and) Multimedia] = [Audio] tab, and select the [USB Audio Device] from the recording device.
8 Plus DSS Player Expanded Functions Upgrade Function The “DSS Player” enables upgrades (Options) to the “DSS Player Plus” which is equipped with more functions. In addition to the DSS Player functions, voice recognition using voice recognition software, joining of files, sharing of files and the menu setting of this recorder can be utilized. Purchase and Upgrade To purchase “DSS Player Plus” and upgrading from “DSS Player” is operated in the following procedures.
3 Select [Upgrade to DSS Player Plus] from the [Help] menu. The “Upgrade to DSS Player Plus” dialog will be displayed. 3 When starting the application next time, DSS Player will be upgraded to DSS Player Plus. Upgrade Function 4 In the [Upgrade to DSS Player Plus] dialog, enter the license number of your purchase, and click the [OK] button. 8 Upgrading to DSS Player Plus When upgraded, the title of the main menu changes to [DSS Player Plus].
Plus Using Voice Recognition Software In conjunction with “ViaVoice” of IBM Corp. or “Dragon NaturallySpeaking” of ScanSoft Inc. which are on the market, the files recorded in this recorder can be transferred to a computer and converted to text. Please see the instruction manual for the voice recognition software for details. The voice recognition software which is confirmed for use with this recorder is as follows. (As of September, 2004) Using Voice Recognition Software 8 IBM Corp.
Voice Recognition in ViaVoice (Audio set up) When the DSS Player Plus and IBM’s voice recognition software “ViaVoice” are used together, execute the setting in the following procedure to record the voice accurately, acquired from the built-in microphone or speaker. Change the recorder to [AUDIO CLASS]. Follow the procedure in P.111 to change the recorder to AUDIO CLASS. Click the [start] button, select [All Programs], then select [IBM ViaVoice VoiceCenter].
Using Voice Recognition Software Using Voice Recognition Software 8 100 7 Select a sound card. 8 Proceed with the AUDIO Setup according to the instruction on screen. When the [Selecting a Sound Card] window appears, select [USB Audio Device] for [Input] and follow the instructions on screen. (Select [Microphone Control (DVR)] for Windows XP.) During audio setup, enrollment, please input voice data from the recorder.
Voice Recognition in Dragon NaturallySpeaking (Training) When the DSS Player Plus and ScanSoft’s “Dragon NaturallySpeaking 8” are used together, create the user in “Dragon NaturallySpeaking 8” in advance. It is necessary to execute the training. By executing the training, the features of your voice will be registered, and the rate of recognition will improve. Please advance the setting according to the following procedures. Startup Dragon NaturallySpeaking 8.
Using Voice Recognition Software 5 Using Voice Recognition Software 8 102 Recording Training Text. Follow the instructions on the screen, and record the training text to this recorder. At this time, record with any one of, “STEREO HQ”, “STEREO SP”, “HQ” and “SP” for the recording mode, and “DICTATION” for the microphone sensitivity. Please refer to “Notes on Recording For Voice Recognition”(☞P.105) for recording tips. After the recording is finished, click the [Next] button.
Executing Voice Recognition DSS Player Plus can easily access ViaVoice and Dragon NaturallySpeaking 8 from the menu, and it enables text conversion of the file in the Voice File List Box. 3 From the Dictation Folder Window, select the folder in which the file to be converted to text is stored. Select the voice file. From the Voice File List Box, select the file to be converted to text. Start of voice recognition.
Using Voice Recognition Software When Dragon NaturallySpeaking is Selected The [Open User] dialog will be displayed, and select the user created in procedure 3 on P.101, then click the [Open] button. The [Transcription Options] dialog will be displayed, and select the option according to the purpose, then click the [Transcribe] button. Using Voice Recognition Software The text conversion will start.
Notes on Recording For Voice Recognition When recording voice to be processed with voice recognition, set up your DSS recorder as follows to improve recognition accuracy. The file recorded in the next condition, will be a low rate of recognition, which can not be used for voice recognition. • A conference or meeting where many voices are recorded. • Seminar or lecture where high-level ambient noise tends to be recorded.
Plus Joining Files In DSS Player Plus, designated multiple voice files can be joined and one voice file can be created. 1 2 Select the folder. From the Dictation Folder Window, select the folder which contains the files to be joined. Select the voice files. From the Voice File List Box, select more than one file to be joined. Joining Files 8 1 3 2 Select [Join] from the [Edit] menu or press the button. The dialog to join files will be displayed, listing the files selected in step 2.
4 Set the order of files. 5 6 Input File Names. After joined, the playback order of the files can be changed. Select a file, and move the file to its appropriate position in the order using the [Up] and [Down] buttons. The file name is created automatically after joining and also, it enables input optionally. Press the [Join] button. The resulting file is saved under the name specified in step 5, and stored in the selected folder. 6 4 .................................................................
Plus Splitting Files One designated voice file can be split into the two files in DSS Player Plus. 1 2 Select the folder. Select the folder containing the file to be split from the Dictation Folder Window. Select the voice files. Select one file to split from the Voice File List Box. Splitting Files 1 3 Select [Split] from the [Edit] menu or press the button. The setting dialog of the file to be split will be displayed.
Input file name (File name before splitting.) 5 Output file name (File name after splitting.) Split position (Time axis) Playback / Stop button The display will change whenever the button is pressed. 6 4 5 6 Playback slider Shows the current playback position and split position. Set the split position. Press the button to playback the file, and press the button in the position to be divided.
Plus Menu Setting of this Recorder The menu setting of this recorder can be changed in the “Configure recorder menu” screen in the computer. 1 Select [Configure recorder menu] from the [Download] menu. The “Configure recorder menu” dialog will be displayed. Menu Setting of this Recorder 1 2 Execute Menu Setting. 3 Press the [OK] button. Click the radio button to be changed, and input a check. 8 110 The set contents will be transferred to this recorder.
9 Setting of the USB Class Changing the USB Class (USB CLASS) When using this recorder as a USB microphone or USB speaker in the voice recognition software or other applications, it is necessary to set the USB class of this recorder to “AUDIO CLASS”. By using the USB microphone function, it enables enroll (= voice learning) operations of the voice recognition software. 2,4 5 1 3 See ☞ P.17 and 19 regarding the sub menu. 2 3 Press the MENU/SET button.
10 Other Practical Use Methods Using as External Memory of the Computer With the recorder connected to your PC, you can download data from the memory to your PC and upload data stored on your PC to the memory. Example: Copying Data from PC to Recorder using Explorer or Finder Using as External Memory of the Computer 10 112 1 2 3 4 Start Windows. Connecting the recorder to your PC. For the connection procedure, refer to “Connecting to Your PC using the USB cable” (☞ P.78).
11 Other Information Alarm Message List Message BATTERY LOW FILE PROTECTED INDEX FULL Meaning Explanation Action Low battery power Erase-locked Battery power is getting low. Replace with new batteries (☞ P.11). Tried to delete a locked file. Unlock the file (☞ P.55). Index full The file is full of index marks (maximum of 16 marks). Tried to incorporate WMA file index marks into the music files or the files not recorded with the recorder. The folder is full of files (maximum of 199 files).
Alarm Message List Message Alarm Message List 11 114 Meaning Explanation MEMORY TROUBLE Trouble in the internal memory Trouble in the internal memory. MEMORY FULL No remaining internal memory. MEMORY FULL, CONTINUE? Zero remaining memory Memory full, continue? START/END TIME SETTING CAN'T BE THE SAME NO FILE Start/end time setting can’t be the same. No file This time, start/end have set as same.
Troubleshooting Symptom Probable cause Nothing appears The batteries are not loaded properly. on the display The batteries are dead. The recorder is in HOLD mode. Won’t start The recorder is in HOLD mode. Unable to record The batteries are dead. Low remaining internal memory. The maximum number of files has been reached. The earphone is connected.
Troubleshooting Symptom Cannot find the recorded voice The playback speed does not change Can not connect to the computer using the cradle Troubleshooting 11 116 Probable cause Action Wrong folder. Switch to the right folder. The noise cancellation function is set at “LOW” or “HIGH”. Set the noise cancellation function to “OFF” or return to normal playback (☞ P.47). Set the USB Class to “MASS STORAGE” in the menu setting of this recorder (☞ P.111). The setting of the USB class is “AUDIO CLASS”.
Accessories (optional) Stereo microphone: ME51S To create stereo recordings in WMA format with clear sound and reduced noise. Noise-Cancellation monaural microphone: ME12 (Dictation microphone) Used to get crisp recordings of your own voice by reducing the effects of ambient noise. This is useful microphone and suits for voice recognition. Ni-MH Rechargeable Battery Charger: BU-400 (Europe only) Charger for AA batteries (1 to 4) or 1 to 2 AAA batteries.
Specifications Specifications 11 118 Recording format DSS (Digital Speech Standard) WMA (Windows Media Audio) Input level –70 dBv Sampling frequency STEREO HQ mode: 44.1 kHz STEREO SP mode: 44.1 kHz HQ mode: 44.
Technical Assistance and Support The following are contact information for technical support for Olympus recorders and software only. ◆ Technical Hotline Number in the U.S. and Canada 1-888-553-4448 ◆ User Support E-mail address in the U.S. and Canada distec@olympus.
Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan. Tel. 03-3340-2111 Two Corporate Center Drive, PO BOX 9058 Melville, NY 11747-9058, U.S.A. Tel. 1-800-622-6372 (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. 040-237730 (Letters) Postfach 10 49 08. 20034 Hamburg. Germany. 2-8 Honduras Street, London EC1Y 0TX, United Kingdom, Tel. 020-7253-2772 http://www.olympus.