User's Manual

120 • Hardware Onity HT24W / HT28 Smart
The revalidation increment can be in hours or days, and the operation of the system
is slightly different depending on this setting.
Use revalidation increments
in hours to "recharge" the
master cards.
• Hours
With the revalidation increment in hours, master cards are "recharged" with the
number of hours you set. That is, the new expiration time is based on the time
the card is revalidated.
For example, the increment is set for 8 hours and a master user revalidates at
2:30 PM. The expiration date of that card would be extended to 10:30 PM
regardless of the expiration date on the card. If the staff member revalidates
again at 4:00 PM, the expiration would be extended to midnight.
• Days
If the revalidation increment is set in days, the card will always expire at the
same time, only the expiration date will change. It does not matter what time
the card is revalidated.
For example, the increment is set for 1 day and a master card is set to expire at
7:00 Tuesday evening. If the staff member revalidates at 4:30 PM on Tuesday
the expiration date will be extended to 7:00 PM on Wednesday. If the staff
member revalidates again at 8:00 PM, the expiration date is not changed, as it is
already set for the next day.
Use revalidation increments
in days to maintain consistent
expiration times.
Note: We recommend that you set the revalidation increment less than or equal
to the shift that a card holder works. For example, if a card holder works an 8
hour shift, the revalidation increment should be set to 8 hours or less.
Enable Revalidation
You can prevent a master user from revalidating his card by simply disabling the
revalidation option. For example, you may need to speak with the staff member or
there may be a disciplinary reason to prevent revalidation. Whatever the case, the
card cannot be revalidated until you change this setting.
Revalidation Shift
The revalidation shift can be used to limit the time of day a master user can
revalidate his/her master card. This can be a useful tool to prevent large groups of
staff members from trying to use the revalidation station at the same time. It can also
allow you to maintain a tighter level of security over the master cards carried by your
staff.
Messages for Users
Because your staff members must revalidate their master cards frequently, the
revalidation system can be a very useful communications tool. You can provide
room lists for your housekeepers, or task lists for your maintenance personnel. There
are many reasons you may wish to get some information to your employees.
Messages for each master user are entered in the Master Users screen on the
Revalidation tab. Messages can be up to 1,000 characters long including spaces.
Remember though that the on-line revalidation station has a small screen, so long
messages may be difficult to communicate.
Users can print messages when they revalidate if revalidator unit is attached to any
standard parallel printer or the special revalidator printer available from Onity as an
option.