User's Manual

Onity HT24W / HT28 Smart Software - HT24W / HT28 Smart • 15

Erase a Card (F4)

Erase a Card

esigned for Keyboard Use!

This function will read a card, erase it, and check out the room if the card is still

valid. Use this function if a group of cards is left at the front desk by the guests or the

housekeeping staff for Check-Out. This feature can be used to enhance the hotel’s

Express Check-Out function.

To use the Read and Erase a Card function, perform the following steps:

1. From the Reception menu click Erase Card, press F4, or click on the

Erase Card Tool.

2. The screen will prompt you to insert the card.

3. Once the card has been read, the screen will display all of the guest

information encoded on the card, such as the authorizations and the

expiration date and time. In the example in the figure above, the card is

for room 256 and 258, and it is the original card (not a copy). The card

was authorized to operate the guestroom safe, garage, pool, and the

concierge lounge. This card will not override guest privacy or the

blocking card, and it cannot place a door into office mode. The card

will expire at 3:00 p.m. on June 17, 1999 and was encoded by Sally on

June 12 at 3:30 PM.

4. If you wish to erase the card, click on the Erase button at the bottom of

the window. The screen will prompt you to insert and remove the card.

Insert and remove the card in the encoder. Once this is done, the card

is now erased and may be re-used in the system at any time.

After a card is erased, the system will ask you if you wish to perform a

Check-Out for this room. If you select yes, the room will appear vacant

in the rooms list and can be used again. After a Check-Out, you can

read another card, press ESCAPE and select another function, or log