User's Manual

20 • Software - HT24W / HT28 Smart Onity HT24W / HT28 Smart
Emphasized Authorizations are finished, you can select any standard
authorizations the guests may need. Press ENTER when you are
finished selecting authorizations.
3. Now it is time to enter the number of nights this group will be staying
at your property. Set the Starting Date to the expected arrival date of
this group. By checking the starting date, you can be sure that any
group cards made in advance will not work until the day the group is
expected to arrive.
Once the starting date is set, the expiration date will automatically be
calculated based on the number of nights you selected. You can always
manually set the expiration date, if you prefer.
4. Press ENTER when you have finished entering the dates.
5. To select the rooms for the group, click on the Select Rooms button or
press ALT+E. When the room list appears, you can select individual
rooms by Double Clicking or pressing the SPACE bar.
6. To select several rooms, hold the left mouse button and drag the mouse
to create a rectangular block of rooms. Press the SPACE bar to select
the highlighted rooms. Selected rooms will be colored red.
There are a few rules to be aware of when selecting rooms.
• If a room is out of service, you will be warned, but you will be
allowed to proceed.
• If the room has been reserved by another group that has not arrived
yet, you are not allowed to select these rooms for a new group.
• If the room is currently occupied by a regular guest, it is OK to
select this room for a group. When the group arrives and is
Checked-In, all other guest cards will be voided.