Impress Guide Presentations in OpenOffice.
Copyright This document is Copyright © 2005–2011 by its contributors as listed in the section titled Authors. You may distribute it and/or modify it under the terms of either the GNU General Public License, version 3 or later, or the Creative Commons Attribution License, version 3.0 or later. All trademarks within this guide belong to their legitimate owners.
Contents Chapter 1 Introducing Impress........................................................................................................7 What is Impress?...........................................................................................................8 Starting Impress...........................................................................................................8 The main Impress window............................................................................................
Grouping shapes together..........................................................................................95 Moving graphic objects..............................................................................................96 Resizing graphic objects.............................................................................................97 Applying special effects..............................................................................................97 Aligning shapes....................
Chapter 10 Printing, e-mailing, exporting, and saving slide shows.............................................207 Introduction..............................................................................................................208 Quick printing...........................................................................................................208 Controlling printing..................................................................................................208 Printing a brochure......
1 Chapter Introducing Impress
What is Impress? Impress is OpenOffice.org’s slide show (presentations) program. You can create slides that contain many different elements, including text, bulleted and numbered lists, tables, charts, clip art, and a wide range of graphic objects. Impress also includes a spelling checker, a thesaurus, prepackaged text styles, and attractive background styles. This chapter introduces the Impress user interface and describes how to create a simple slide show using the Presentation Wizard.
The main Impress window The main Impress window (Figure 2) has three parts: the Slides pane, the Workspace, and the Tasks pane. Additionally, several toolbars can be displayed or hidden during the creation of a presentation. Figure 2: Main window of Impress Tip You can remove the Slides pane or the Tasks pane from view by clicking the X in the upper right corner of each pane.
• Duplicate a slide (copy and paste) or move it to a different position in the presentation (cut and paste). It is also possible to perform the following operations, although there are more efficient methods than using the Slides pane, as you will see later in this chapter: • Change the slide transition following the selected slide or after each slide in a group of slides. • Change the sequence of slides in the presentation. • Change the slide design.
Workspace The Workspace (normally in the center) has five tabs, also called View buttons. Figure 3: Workspace tabs The Workspace below the View buttons changes depending on the chosen view. The workspace views are described in detail on page 12. Toolbars Many toolbars can be used during slide creation; they can be displayed or hidden by clicking View > Toolbars and selecting from the menu. You can also select the icons that you wish to appear on each toolbar.
• A flag indicating whether the document is digitally signed. • The slide number currently displayed in the workspace, and the total number of slides in the presentation. • The slide master or page style associated with the slide, handout, or notes page currently in the Workspace. • The zoom slider and zoom level (percent) of the Workspace. Note The sizes are given in the current measurement unit (not to be confused with the ruler units). This unit is defined in Tools > Options > OpenOffice.
Outline view Outline view contains all of the slides of the presentation in their numbered sequence. It shows topic titles, bulleted lists, and numbered lists for each slide in outline format. Only the text contained in the default text boxes in each slide is shown, so if your slide includes other text boxes or drawing objects, the text in these objects is not displayed. Slide names are not included.
Figure 8: Adding notes in Notes view Handout view Handout view is for setting up the layout for a printed handout. Click the Handout tab in the workspace, then choose Layouts in the tasks pane. You can then choose to print 1, 2, 3, 4, 6, or 9 slides per page. Figure 9: Handout layouts Use this view also to customize the information printed on the handout. Refer to Chapter 10 of this book for instructions on printing slides, handouts, and notes.
Figure 10: Slide Sorter view Customizing Slide Sorter view To change the number of slides per row: 1) Check View > Toolbars > Slide View to show or hide the Slide view toolbar. Figure 11: Slide Sorter and Slide View toolbars 2) Adjust the number of slides (up to a maximum of 15). Moving a slide using Slide Sorter To move a slide in a presentation using the Slide Sorter: 1) Click the slide. A thick border is drawn around it. 2) Drag and drop it to the location you want.
• Use the mouse: Click slightly to the left of the first slide to be selected. Hold down the left mouse button and drag the mouse pointer to a spot slightly to the right of the last slide to be included. (You can also do this right to left.) A dashed outline of a rectangle forms as you drag the pointer through the slide thumbnails and a thick border is drawn around the selected slides. Make sure the rectangle includes all the slides you want to select. To move a group of slides: 1) Select the group.
When you start Impress, the Presentation Wizard appears. Figure 12. Choosing the type of presentation Tip If you do not want the wizard to start every time you start Impress, select the Do not show this wizard again option. You can enable the wizard again later under Tools > Options > OpenOffice.org Impress > General > Wizard, and select the Start with wizard option. Leave the Preview option selected, so templates, slide designs, and slide transitions appear in the preview box as you choose them.
Impress contains three choices under Presentations: • • is for a blank presentation slide design. Both Introducing a New Product and Recommendation of a Strategy have their own prepackaged slide designs. Each design appears in the Preview window when its name is clicked. Figure 13. Selecting a slide design To start with a blank presentation, select . Click an item to see a preview of the slide design in the Preview window.
Figure 14: Selecting a slide transition effect 6) Click Create. A new presentation is created. Tip You might want to accept the default values for both Effect and Speed unless you are skilled at creating presentations. Both of these values can be changed later while working with slide transitions and animations. These two are explained in more detail in Chapter 9 (Slide Shows).
Formatting a presentation A new presentation only contains one empty slide. In this section we will start adding new slides and preparing them for the intended contents. Inserting slides This can be done in a variety of ways: • Insert > Slide. • Right-click on the present slide, and select Slide > New Slide from the pop-up menu. • Click the Slide icon in the Presentation toolbar. Sometimes, rather than starting from a new slide you want to duplicate a slide you have already inserted.
If you are using the Title Slide layout, click on Click to add text to add a subtitle. Proceed as above to make adjustments to the formatting if required modifying the Subtitle presentation style instead. To view the names for the prepackaged layouts, use the Tooltip feature: position the cursor on an icon in the Layout section (or on any toolbar icon) and its name will be displayed in a small rectangle. Tip If tooltips are not enabled, choose Tools > Options > OpenOffice.
Modifying the slide elements At this stage, the slide consists of everything contained in the slide master, as well as in the chosen layout slide; you may want to remove unneeded elements and add objects (such as pictures), as well as insert text. Caution Changes to any of the prepackaged layouts should only be made using View > Normal. Attempting to make changes by modifying a slide master may result in unpredictable results and requires extra care as well as a certain amount of trial and error.
Modifying the appearance of slides To change the background and other characteristics of all slides in the presentation, you need to modify the slide master or choose a different slide master. A Slide Master is a slide with a specified set of characteristics that acts as a template and is used as the starting point for creating other slides. These characteristics include the background, objects in the background, formatting of any text used, and any background graphics.
Once you have answered these and your own questions, make the necessary changes. This is done most easily in the Slide Sorter view (see page 14). Use the Slide Show menu to change the order of the slides, choose which ones are shown, automate moving from one slide to the next, and other settings. To change the slide transition, animate slides, add a soundtrack to the presentation, and make other enhancements, use functions in the Task pane.
Using Impress on a Mac Some keystrokes and menu items are different on a Mac from those used in Windows and Linux. The following table gives some common substitutions for the instructions in this book. For a more detailed list, see the application Help. Windows/Linux Mac equivalent Effect Tools > Options menu selection OpenOffice.
2 Chapter Using Slide Masters, Styles, and Templates
Designing a presentation In addition to careful planning of the content (as discussed in Chapter 1), you need to plan the appearance of the presentation. It is best to do this after you have developed an outline, because the outline will determine some of the requirements for the slides’ appearance.
Slide masters have two types of styles associated with them: presentation styles and graphics styles. The pre-packaged presentation styles can be modified, but new presentation styles cannot be created. However, new graphics styles can be created in addition to modifying the pre-packaged graphics styles.. Presentation styles are discussed in detail in Chapter 3 (Adding and Formatting Text). The use of graphics styles is covered in Chapter 6 (Formatting Graphic Objects).
2) In the Tasks Pane, right-click on the slide master you want to apply to the selected slides, and click Apply to Selected Slides on the pop-up menu. Figure 17: Available master pages (slides) Loading additional slide masters Sometimes, in the same set of slides, you may need to mix multiple slide masters that may belong to different templates (the use of templates is explained later in “Working with templates” on page 40).
Note The slide masters you have loaded will also be available the next time you load the presentation. If you want to delete the unused slide masters, click the corresponding checkbox in the Slide Design dialog box. Figure 18: Loading slide masters from a presentation template Tip To limit the size of the presentation file, you may want to minimize the number of slide masters used.
To select the slide master for modification: 1) Select View > Master > Slide Master from the menu bar. This unlocks the properties of the slide master so you can edit it. 2) Click Master Pages in the Tasks pane. This gives you access to the prepackaged slide masters. 3) Click on the slide master you want to modify among the ones available (Figure 17). 4) Make changes as described in this chapter, then click the Close Master View icon on the Master View toolbar. Save the file before continuing.
Figure 19: Background choices A list of choices for the selected fill type then appears (see Figure 20 for an example). Figure 20: Background colors 3) Select one of the items on the list and click OK. The fill you have chosen is added to the slide master, replacing any previously selected fill. Tip You can make custom additions to each type of background, with the obvious exception of None. After you create new fills, they are listed in the Background dialog box along with the fills provided with OOo.
Adding background objects This section describes how to add background objects and graphic elements (such as a logo, decorative lines, and so on). OOo supports a large number of graphical formats. When you want the same graphic to appear on every slide of your presentation, the easiest and quickest solution is to use a slide master. It saves time while creating the presentation, and also when you want to modify or reposition the graphic on the slide.
Figure 21: Example of a complex slide with several modifications Slide master styles Within the slide master you can define a complete set of styles that define the default appearance of text and graphic objects inserted in slides based on that background. If for example your slide master has a dark background, you may want to set the font color of the title and text areas to be light.
Note The presence of text and title styles both in the Presentation and Graphics styles may seem confusing. This apparent duplication is due to the fact that Impress facilitates the operation of adding structured text to the slides by means of special text boxes where the Presentation styles apply (Autolayout boxes). The title and other text styles in the Graphics styles group continue to apply to other text boxes you may want to add, or to the text associated with shapes or lines.
Modifying default text areas When a slide master is opened for editing, it contains five areas, as shown in Figure 23: • • • • • Title area for AutoLayouts Object area for AutoLayouts Date area Footer area Slide number area Figure 23: Slide master showing five editable areas Click with the left mouse button on any of these areas to display eight green squares (handles) around the rectangle. Use these handles to modify the size and position of the area.
Tip To keep the ratio between the sides of the rectangular area constant, move the mouse to one of the 4 green handles at the corner of the area and keep the Shift key pressed while dragging the handle with the mouse. To accurately control the shape and size as well as the position of the default text area, it is better to use the Position and Size dialog box than the mouse. First select the rectangular area by clicking on any point inside it, then press F4 or choose Format > Position and Size.
While the background style and line style of an area can be accessed from the Format menu, in order to access the Alignment and Arrange menus you need either to open the Drawing toolbar or to use the context menu. To display the Drawing toolbar (Figure 25), select it in View > Toolbars; to open the context menu, right-click on the edge of the rectangular area after selecting it. On the Drawing toolbar, click the arrow next to the Alignment or Arrange icon (highlighted in Figure 25) to display choices.
Working with styles in Impress If you are familiar with styles in Writer, you will find both similarities and differences in Impress. The presentation styles are similar to paragraph styles in Writer and are used in a very similar fashion. You cannot create new presentation styles but you can fully configure the existing ones. Note that, as with the Heading styles in Writer, the Outline styles are hierarchically linked, so that a change in the Outline 1 will cascade through all the other Outline levels.
installed in their own folders. You can use them in the same way as the templates installed with Impress. See page 45 for information on importing templates into OOo. Installing templates using the Extension Manager The Extension Manager provides an easy way to install collections of templates, graphics, macros, or other add-ins that have been “packaged” into files with a .OXT extension. Although individual extensions can be found in different places, the official OpenOffice.
Figure 26. Saving a new template Note All the slide masters used in the template become available for use in other presentations. Setting a default template You can set a custom presentation template to be the default template. You can reset the default later if you choose. Setting a custom template as the default You can set any template to be the default, as long as it is in one of the folders displayed in the Template Management dialog box.
2) In the box on the left, double-click the folder containing the template that you want to set as the default, then select the template. 3) Click the Commands button. 4) From the drop-down menu, choose Set As Default Template. The next time that you create a document by choosing File > New the document will be created from this template.
Organizing templates OOo can only use templates that are in OOo template folders. You can create new OOo template folders and use them to organize your templates. For example, you might have separate template folders for different purposes or projects. You can also import and export templates. To begin, choose File > Templates > Organize from the main menu. The Template Management dialog box (Figure 27) opens.
Importing a template If the template that you want to use is in a different location, you must import it into an OOo template folder. To import a template into a template folder from another location on your computer: 1) In the Template Management dialog box, click the folder into which you want to import the template. 2) Click the Commands button and choose Import Template from the dropdown menu. A standard file browser window opens. 3) Find and select the template that you want to import and click Open.
3 Chapter Adding and Formatting Text
Introduction This chapter describes the different ways to add text to slides and format the text. Text in slides is contained in text boxes. There are two ways to add text boxes to a slide: • Choose a predefined layout from the Layouts section of the Tasks pane, containing text elements as described in Chapter 1. These text boxes are called AutoLayout text boxes. • Create a text box using the text tool in the Drawing toolbar. This chapter describes how to create, modify, use, and delete text boxes.
Figure 29: Selected text box and text toolbar Moving a text box In Normal view, notice how the pointer changes from an arrow to an I-beam as you move it over the text in a text box. 1) Click when the pointer becomes an I-beam. The text box is now in edit mode. In this mode a gray border is visible around the text box edges. 2) Move the I-beam (or pointer) over the gray border. Notice how it changes shape, becoming the usual “move” symbol (for example, a hand). 3) When the “move” symbol appears, click once.
Resizing a text box In Normal view, enter edit mode by clicking on the text box, then move the mouse to the gray edge of the text box. When the cursor shape changes, click the left mouse button again. The text box should now display blue resizing handles. Move the pointer over any handle. Notice how the pointer changes shape, indicating in what direction the text box will be resized.
Tip Sometimes it is faster to to delete a text box by dragging a selection rectangle around the text box and then hitting the Delete key. Take care to avoid selecting and accidentally deleting other text boxes or shapes. Inserting text Pasting text Text may be inserted into the text box by copying it from another document and pasting it into Impress. However, the pasted text will probably not match the formatting of the surrounding text or that of the other slides in the presentation.
2) Select the text you have just pasted (see “Selecting text” on page 54 for details). 3) Select the desired graphic style. 4) Apply manual formatting as required to sections of the text. Tip Presentation styles are very different from Writer styles and are applied in quite a different way. Refer to ”Using styles to format text” on page 54 for details.
the selected characters and delete any unwanted ones from the document, as special characters behave like any other character. Inserting non-breaking spaces and hyphens Where it is not desirable for words separated by a space or by a hyphen to span over two lines, or where an optional hyphen is desired, you can insert a special formatting mark. To access the Formatting marks options, select from the menu bar Insert > Formatting marks.
Note Unlike in Writer, where it is recommended to try to use styles whenever possible, in Impress manual formatting needs to be used more often. This is because presentation styles are fixed; therefore it is not possible, for example, to have two different level 1’s or different types of bullet points for the same outline level. Also, the lack of support for character styles forces the use of manual formatting to modify sections of the text. Selecting text Text must be selected before it can be formatted.
Figure 33: The dialog box for a presentation style This dialog box consists of 14 pages, which can be divided in two groups: those that determine the formatting of the text and those that determine the properties of the slide master background and the background objects.
Formatting characters To view the character formatting options, select Format > Character or click the Character button on the Text Formatting toolbar. (If a toolbar with the text icon is not visible, choose View > Toolbars > Text Formatting.) The Character dialog box appears. Note that character styles do not exist in Impress. Font page Use the Font page to select the desired font type, its base attributes (Italic, Bold, etc.) as well as the size.
Figure 36: The Font page when Asian language support is enabled The page is divided into three parts. The top and bottom parts have the same functionality as described above, while in the middle part you can specify the Asian text font and its attributes. Font Effects page Use the Font Effects page to apply special effects to the text, such as overlining and underlining, color, shadow and so on.
2) Specify the amount by which the text should be raised (superscripts) or lowered (subscripts). 3) Specify the dimensions of the character relative to the baseline character size (in percentage). The amount by which the text is raised or lowered can be set to automatic by selecting Automatic.
Figure 39: The paragraph formatting dialog box Indents and Spacing page The Indents and Spacing page, shown in Figure 39, has four sections: • Indent: modifies the indentation of the text (before and after) as well as the indentation of the first line. • Spacing: defines the space before and after each paragraph formatted with the style. Tip You can change the default unit of measurement, for example from inches to centimeters, from Tools > Options > OpenOffice.org Impress > General.
Figure 40: Indent and Spacing settings for the selected paragraph or style The Indents and Spacing page is also available when creating or modifying a graphics style or when modifying a presentation style. Alignment page Use the Alignment page to determine the text alignment: Left, Right, Center, or Justified. A preview shows the effects of the changes. Figure 41: Alignment tab of paragraph style The same choices can be accessed from the Text Formatting toolbar.
Tabs page Use the Tabs page to set tab stops. To delete an existing tab stop, select it in the list and click the Delete button. To delete all the tab stops, click the Delete All button. Figure 42: Tabs page in a paragraph To create a new tab stop: 1) Set the size of the tab stop in the edit box on the left. 2) Select the type. If you set the type to Decimal, specify in the box below the character to be regarded as the decimal point.
Figure 43: The Asian Typography page Creating bulleted and numbered lists The procedure to create a bulleted or numbered list varies depending on the type of text box used, although the tools to manage the list and customize the appearance are the same. In text boxes created automatically by Impress (called AutoLayout), the outline styles available are by default bulleted lists, while for normal text boxes an additional step is required to create a bulleted list.
Creating a new outline level 1) If necessary, press Enter to begin a new line. 2) Press Tab or click the indentation arrows in the Text Formatting toolbar. Each time you press Tab or click the right arrow, the line indents to the next outline level. Pressing Enter creates a new line at the same level as the previous one. To return to the previous level, press Shift+Tab or click the left arrow.
apply to all the slides using them, so be careful before using this command. The pages related to list management are described below. Figure 44: The Bullets and Numbering dialog box Position page Use the Position page, shown in Figure 45, to fine tune the indentation and spacing of the bullet point and its text. This page is particularly effective when used in combination with the Customize page. To set up an outline level, first select it from the list on the left hand side of the page.
Figure 45: The Position page used to set list indentation Customize page Use the Customize page, shown in Figure 46, to alter the style of all the outline levels.
The options available on this page depend on the type of marker selected for the list. Select first the level you want to modify on the left hand side of the box. To modify all levels at once, select 1 – 10 as the level. Because the levels are arranged in a hierarchical structure, a change to, for example, the font attribute of any level propagates through all the lower levels.
Figure 48: Nested list with mixture of numbers and bullets Changing the order of the outline level lines Click once in a line of text to place the cursor in it, then click on the Outline tab (to the right of the Normal tab) in the Workspace and use the Promote/Demote buttons in the Text Formatting toolbar to move the text to the appropriate position and give it the appropriate outline level.
Figure 49: The Table Design task pane Creating a table When working with tables it is useful to know the number of rows and columns needed as well as the look and feel. The parameters can be adjusted later, but this is more laborious than setting the correct table dimensions from the beginning. To insert a table, proceed as follows: 1) Position the slide which will contain the table in the work area. If necessary modify the slide layout in order to reserve the place for the table.
Figure 50: Insert Table dialog box The table is placed initially at the center of the slide, but you can move it by selecting it and then dragging it to the new position, or by using the method described in “Position and size” on page 73. You can also create a table directly by selecting Insert > Table from the main menu or with the Insert Table button in the Standard toolbar. When using this method, the default style and settings are applied to the newly created table.
1 Create Table 7 Merge Cells 13 Insert Row 2 Line Style 8 Split Cells 14 Insert Column 3 Line Color (border) 9 Optimize 15 Delete Row 4 Borders 10 Top alignment 16 Delete Column 5 Area style filling 11 Center alignment 17 Table design 6 Available fillings 12 Bottom alignment 18 Table properties Figure 51: The Table Toolbar The Table toolbar contains the majority of the tools you need to manipulate a table; these are described below.
Line Color Open a color selection dialog box where you can choose the color of the lines around the selected cells. Borders Use to select among some predefined border configurations. The borders are applied to the selected cells. If the desired border pattern is not available, you will need to use the Table properties dialog box. Area filling In the drop-down menu, first choose how the selected cells should be filled: Invisible, Color, Gradient, Hatching, or Bitmap.
Insert or delete rows and columns Use the Table toolbar to insert or delete rows and columns of your table. Rows and columns are inserted below and to the right of the selected cell. You can insert rows and columns at the end of the table using the pop up menu that opens by right clicking on the edge of the table. The insert commands are under the Row or under the Column menu. Table Design The only purpose of this button is to open the Table Design pane in the task pane.
Position and size Impress treats tables just like any other graphic object; it is therefore possible to change their position on the slide as well as their size by using the mouse or, for more accurate control, with the Position and size dialog box. You can open the dialog box by pressing F4 when the table is selected or by right-clicking on the table and then selecting Position and Size from the pop-up menu. The functions provided in this dialog are described in Chapter 6 (Formatting Graphic Objects).
Tip A similar list of format choices can be accessed by selecting the field and right-clicking. Figure 55: Setting the Time format for a time field Modifications to the page number fields can be done in two different ways: • Select the field and apply the formatting manually. • Switch to the slide master editing mode (View > Master > Slide Master), then modify the Background object style as desired. Once back in Normal view, insert the page numbers from the Insert > Page Number box.
To insert a hyperlink, or to customize the appearance of a hyperlink, select Insert > Hyperlinks from the menu bar. The dialog box shown in Figure 56 opens. Figure 56: Dialog box to edit hyperlinks On the left hand side, select one of the four types of hyperlinks: • Internet: a web address, normally starting with http:// • Mail & News: for example an email address. • Document: the hyperlink points to another document or to another place, commonly referred to as a bookmark, in the presentation.
to create (text, spreadsheet, etc.). For a presentation, Edit now is the more likely choice. The Select path button opens a directory picker. The Further settings section in the bottom right part of the dialog box is common to all the hyperlink types, although some choices are more relevant to some types of links. • Set the value of Frame to determine how the hyperlink will open. This applies to documents that open in a Web browser. • Form specifies if the link is to be presented as text or as a button.
4 Chapter Adding and Formatting Pictures
Introduction Pictures are often used in presentations as they can convey a large amount of information more quickly than the written word. They can also give the presentation a professional look by adding a company logo. You may also want to use Impress to create a presentation consisting only of pictures, such as a slideshow of holiday snapshots to share with friends. This chapter describes how to insert and format pictures.
3) Select the file. OOo recognizes a large number of image types. If the Preview option (in the lower left-hand area) is selected, a thumbnail of the selected file will be displayed in the preview pane on the right (not shown below). 4) Click Open to place the picture on the current (selected) slide. The picture is now displayed on the slide with green resizing handles around it. Figure 58: Inserting a picture from a file Notice in the Insert picture dialog box the two options Link and Preview.
To insert an image from the scanner: 1) Prepare the image in the scanner and make sure that the scanner is ready. 2) Choose Insert > Picture > Scan > Request. 3) The rest of the procedure depends on the scanner driver and interface. You will normally be required to specify the resolution, a scan window and other parameters. Consult the scanner’s documentation for more information. 4) When the image is ready, Impress places it in the slide. At this point it can be edited as any other image.
Positioning the Gallery To expand the Gallery, position the pointer over the line that divides it from the top of the workspace. When the pointer changes to parallel lines with arrows, click and drag downward. The workspace will resize in response. By default, the Gallery is docked above the Impress workspace. To undock it , hold down the Control key and double-click on the upper part of the Gallery next to the View icons.
Deleting images from the Gallery To delete an image from a theme: 1) Right-click on the image in the Gallery window. 2) Choose Delete from the pop-up menu. A message appears, asking if you want to delete this object. 3) Click Yes. Note The image is deleted from the Gallery only. The original image file is not deleted. All the images in a gallery are actually linked files. From time to time it is beneficial to update the gallery theme to make sure that all the files are still there.
Formatting pictures This section discusses the formatting of pictures inserted with one of the methods explained in “Inserting pictures” on page 78. Moving a picture 1) Click the picture, if necessary, to show the green resizing handles. 2) Move the pointer over the picture until the pointer changes shape. On most operating systems, the cursor associated with moving objects is a four headed arrow, but it may also be a hand or some other symbol. 3) Click and drag the picture to the desired position.
Figure 62: Shape showing the red rotating handles 2) Click the Rotate button on the Drawing toolbar. This toolbar is usually located at the bottom the screen, but it can be undocked and used as a floating toolbar. If the toolbar is not showing, select View > Toolbars > Drawing. The Drawing toolbar is discussed in detail in Chapter 5 (Managing Graphic Objects). At this stage a black crosshair with a circle appears in the middle of the picture: this represents the pivot point for the rotation.
Applying filters Use the icon on the toolbar to apply various filters to the selected picture. The best way to judge if a filter works for your picture is to try it. To apply a filter: 1) Select the image so that the green handles around it are displayed. 2) Click on the icon in the Picture toolbar. The toolbar will expand to show the icons in Figure 64. 3) Select the filter you wish to apply.
Changing the graphics mode Use the graphics mode drop-down list the mode of the image. Choose between: in the Picture toolbar to change • Default: no changes to the graphic object. • Grayscale: the image is converted to scales of gray. • Black/White: each pixel of the image is converted to black or white depending on the brightness value. • Watermark: adjusts the brightness of the image making it suitable to be used as a watermark.
Figure 66: Interactive crop marks When you place the cursor over any of the crop marks, the cursor changes shape. Drag the mark to crop the picture. Click outside the picture to deactivate cropping mode. Press the Shift button while working on the crop marks to produce the following effects: • For a corner mark, the two sides of the picture forming the corner are cropped proportionally with the picture anchored to the opposite corner mark.
When Keep scale is selected, the size of the image also changes, so in this example the width will be reduced by 3 cm. If Keep image size is selected instead, the remaining part of the image is enlarged (positive values for cropping) or shrunk (negative values for cropping) so that the width and height of the image remains unchanged. Note that the Width and Height fields change as you enter the values when in this mode. Use the thumbnail next to these fields to determine the correct amount by which to crop.
Figure 68: The dialog box to create or edit an image map • Active icon: toggles the status of the hotspot activating a selected hotspot or deactivating it if active. • Macro: associates a macro with the hotspot instead of a hyperlink. • Properties: sets the hyperlink properties and adds the Name attribute to the hyperlink. Below the toolbar, specify for the selected hotspot: • Address: the address pointed by the hyperlink.
5 Chapter Managing Graphic Objects Moving, rotating, distorting, and positioning objects; animations; Fontwork
Introduction This chapter describes how to manage graphic objects and in particular how to rotate, distort, arrange, and position them on the slide. Though this chapter focuses on the shapes that can be created with the available tools in Impress, some of the techniques described in this chapter are also applicable to images imported into slides. The Drawing toolbar contains the majority of the tools normally used to create graphic objects.
9) Connector: draws a connector line between two figures. Click the black triangle for additional connectors. Their use is described in “Working with connectors“ on page 105. 10) Lines and Arrows: draws a line ended in an arrow. Click the black triangle for additional choices. When torn off, this toolbar is titled Arrows. 11) —17) Basic Shapes, Symbol Shapes, Block Arrows, Flowcharts, Callouts, Stars: click the black triangle to open a toolbar showing the available shapes in that category.
1 Edit Points 2 Glue Points 3 Fontwork 4 From File 5 Gallery 6 Rotate 7 Alignment 8 Arrange 9 Extrusion On/Off 10 Interaction 11 Visible buttons Figure 71: The second section of the drawing toolbar with utility tools The tools in the second part of the Drawing toolbar are: 1) Edit points: to edit the individual points that form the shape or line, select this tool, and then select a shape or a line. 2) Glue points: to edit the glue points of a graphic object, select this tool.
draws the line connecting the last point to the start point and fills the inside area with the default color. When drawing certain shapes, one or more yellow dots are displayed along with the green resizing handles. These dots perform a different function according to the shape they are applied to. With the basic shapes the yellow dot (or dots) is used for the following purposes: • Rounded rectangle and Rounded square shapes: use the yellow dot to change the size of the curve replacing the corners.
Tip If you use the group and ungroup commands often, why not add them to one of the toolbars shown by default so that the commands are readily available? To do so, you will need to customize the selected toolbar. See Chapter 11 (Setting Up and Customizing Impress). Moving graphic objects 1) Click the graphic object, if necessary, to show the green resizing handles. 2) Move the pointer over the graphic object until the pointer changes shape.
Use the Position section of the dialog box to specify the X (horizontal) and Y (vertical) position of the graphic object. The values represent the distance of the base point (selected on the right hand side of the dialog box) relative to the top left corner of the slide. To prevent accidental modification of the position of the graphic object, select the Position option in the Protect section (bottom left) of the dialog box.
1 Rotate 4 Set in Circle (perspective) 7 Transparency 2 Flip 5 Set to Circle (slant) 8 Gradient 3 In 3D Rotation Object 6 Distort Figure 74: Mode toolbar This section describes how to rotate, flip, distort and two ways of setting an object in a circle. The transparency and gradient tools that are more specific to formatting are discussed in Chapter 6.
Figure 75: Shape showing the red rotating handles. Only the corner ones are active. The black crosshair indicates the rotation pivot. Instead of rotating a graphic object manually, you can use the Rotation dialog box shown in Figure 76. To display this dialog box, select the graphic object so that the green resizing handles are shown, then press F4 or select Format > Position and Size and select the Rotation page.
Flip an object Select an object and click on the Flip icon . You will see a dashed line through the middle of the object. This dashed line is the axis of symmetry. The object will be reflected about this line. Move one or both ends of the line with your mouse to set the orientation of the axis. Then, grab any one of the eight green handles and move it across to the other side of the dashed line. The new position of the figure is shown faintly until the mouse is released.
Distorting an image Three tools on the Mode toolbar let you drag the corners and edges of an object to distort the image. The Distort tool distorts an object in perspective, the Set to Circle (slant) and Set in Circle (perspective) tools both create a pseudo three-dimensional effect. In all three cases you are initially asked if you want to transform the object to a curve. This is a necessary first step, so click Yes. Then you can move the object handles to produce the desired effect.
Set in circle (perspective) Select an object and click on the Set in Circle (perspective) icon. After converting to a curve , move the object handles to give a pseudo three-dimensional perspective). Figure 79: Set an image in a circle with perspective Set to circle (slant) Select an object and click on the Set to Circle (slant) icon. After converting to a curve, move the object handles to give a pseudo three-dimensional slant perspective.
Aligning shapes Use the alignment tools to adjust the relative position of a graphic object compared to another object. Clicking on the arrow beside the Alignment icon in the Drawing toolbar opens the extended toolbar. The same alignment options are available from the rightclick menu. The toolbar has six icons. The first three determine the horizontal alignment of the selected objects (Left, Center, Right); the other three determine the vertical alignment of the selected objects (Top, Middle, Bottom).
2) In the dialog box that appears, specify the type (Point, Vertical line, or Horizontal line). 3) Depending on the choice made, the two edit fields X and Y become active; enter the position of the guide. 4) Click OK to close the dialog box. Tip When positioning the Snap Guides, it is useful to display the rulers. To do so, select View > Rulers. Tip Drag a Snap Guide directly onto the slide by clicking on the ruler and then dragging onto the slide.
Arranging shapes Arrange determines the stacking order of the selected object. Draw and Impress organize objects in a stack so that the objects on a high level of the stack cover the objects on lower levels if overlapping occurs. To modify the position of an object in the stack, click the small triangle on the side of the Arrange icon to open the extended toolbar. The same arrange options described below are available from the right-click menu.
For instructions on how to format a connector, refer to the corresponding section in Chapter 6 (Formatting Graphic Objects). Managing glue points As described above, a glue point is the point of attachment for a connector to a shape or graphic object. Each shape has a number of predefined glue points, but it is possible to define new ones as well as edit them, using the Gluepoints toolbar.
Working with 3D shapes 3D graphic objects can be created in different ways in Impress: • From the 3D-Objects toolbar. The 3D-Objects tool is not included in the default Drawing toolbar. To include it, click on the small triangle at the end of the toolbar, select Visible Buttons, and select 3D-Objects from the list. On the Drawing toolbar, click on the triangle by the 3D-Objects icon to display the extended 3D Objects toolbar. • From the Convert sub-menu.
Depth: determines the thickness of the shape. An extended toolbar opens where some default values are given. If none of them is satisfactory, select Custom and then enter the desired thickness. Direction: opens an extended toolbar that lets you pick the direction of the perspective as well as the type (parallel or perspective).. Lighting: opens an extended toolbar that lets you specify the direction and intensity of light.
Setting up interaction with a shape You can associate a shape or an image with some action to be performed when the user clicks on it. To create an interaction: 1) Select the graphic object for which an interaction will be created. 2) When the green handles show, select from the Drawing toolbar (Figure 71) the Interaction button or right-click on the object and select Interaction from the pop-up menu. 3) The dialog box shown in Figure 85 is displayed.
Interaction type Parameters Play sound Select the file containing the sound to be played. Use the Browse button to open a file picker dialog box. Run program Select the program to execute. Use the Browse button to locate it. Run Macro Select a macro that will run during the presentation. Use the Browse button to open the macro browser dialog box. Exit presentation When the mouse is clicked over the graphic object, the presentation will terminate.
Note If the image to be copied in the Animator consists of several objects, you can choose to treat each object as a separate frame. In this case click the Apply objects individually button be centered in the animation. . Remember that each object will Animated image in one step For some simple animations it is possible to create all the animation frames in advance, and place them on the slide.
Using Fontwork Use Fontwork to obtain special text effects. For more about this topic, see Chapter 11 (Graphics, the Gallery, and Fontwork) in the Getting Started guide. To start using Fontwork: 1) Open the Fontwork Gallery by clicking the icon on the Drawing toolbar (see Figure 71) or on the Fontwork toolbar (see Figure 89). If the Drawing toolbar is not showing, you can go directly to the Fontwork toolbar by selecting View > Toolbars > Fontwork from the main menu bar.
Figure 88. Editing Fontwork text Using the Fontwork toolbar Make sure that the Fontwork toolbar, shown in Figure 89, is visible on the workspace. If not, select View > Toolbars > Fontwork from the main menu bar. Figure 89: The Fontwork toolbar In addition to the Fontwork Gallery icon, this toolbar contains the following icons: Fontwork shape: to change the shape of the selected object, choose a shape from the extended toolbar. Fontwork Same Letter Heights: Changes the height of characters in the object.
Fontwork Alignment: specify the alignment of the text within the frame from the choices available. The effects of the text alignment can only be appreciated if the text spans over two or more lines. In the Stretch Justify mode all the lines are filled completely. Fontwork Character Spacing: select the desired spacing and whether kerning pairs should be used. For custom spacing, input a percentage value: 100% is normal spacing; less than 100% is tight spacing; more than 100% is expanded spacing.
6 Chapter Formatting Graphic Objects
Formatting objects This chapter describes how to format the graphic objects created with the available drawing tools. The format of each graphic object, in addition to its size, rotation and position on the slide, is determined by a number of attributes that define the line, text and area fill of each object. These attributes (among others) also contribute to a graphics style.
Figure 92: Main line formatting dialog box • Transparency: sets the transparency value of the line, a useful property when you do not want to hide the background completely. Figure 93 illustrates the effects on a line of different degrees of transparency. Figure 93: The vertical lines have different levels of transparency (0%, 25%, and 50%). The Arrow styles section of this page is only applicable to line segments; it has no effect on the line that forms the border of a shape or of a polygon.
Figure 94: Default arrowheads (left) vs centered arrowheads (right) The Corner style section of this page determines how the connection between two segments should look. There are four available options in the drop-down menu. To appreciate the difference between corner styles, choose a thick line style and observe how the preview changes. The bottom part of the page previews the applied style for a single line and two different corners so that the corner style choice can be quickly evaluated.
Figure 96: Advanced options for creating line styles To create a new line style: 1) Choose Format > Line from the menu bar. 2) Click on the Line Styles tab. 3) Select from the Line style drop-down menu a style similar to the desired one. 4) Click Add. On the pop-up dialog box, type a name for the new line style and click OK. 5) Now define the new style. Start by selecting the line type for the new style.
Creating arrow styles Use the third page of the Line dialog box to create new arrow styles such as the ones in the figure below, to modify existing arrow styles, or load previously saved arrow styles. 1) First draw a curve with the shape you want for the arrowhead. Note The arrowhead must be a curve. A curve is something you could draw without lifting a pencil. For example, is a curve but is not a curve. You can however draw shapes which are not curves and then at the end convert them to a curve.
Figure 98: Advanced options for creating arrow styles Formatting the fill area The term area fill refers to the inside of an object, which can be a uniform color, a gradient, a hatching pattern, or an image. An area fill can be made partly or wholly transparent and can throw a shadow. Figure 99: Different types of area fill The Line and Filling toolbar has the majority of the tools normally used to format graphic objects.
To format the area of an object, select it so that the green resizing handles show. A wide number of default fillings are readily available from the Line and Filling toolbar. Select first from the pull-down menu to the right of the paint can icon the type of fill. If you want no fill at all, select Invisible. Once you have decided on a predefined or custom fill, you can further refine it by adding a shadow or transparency. Uniform color Select the object you wish to edit.
Figure 102: Filling with a gradient Fill with a line pattern (hatching) Select the object you wish to edit. On the Line and Filling toolbar, select Hatching and then choose a hatching fill from the drop-down menu. A hatching fill is applied throughout the area. Figure 103: Filling with a line pattern Fill with an image You can fill an object only with a bitmap image (as opposed to a vector graphic image). Select the object you wish to edit.
Figure 104: Filling with an image Using the Area dialog box In addition to using the Line and Filling toolbar, you can use the Area dialog box to apply existing fills and create your own. To open it, choose Format > Area from the menu bar, or click on the paint bucket icon on the Line and Filling toolbar, or rightclick on the object and select Area. Figure 105: Area page of the area formatting dialog box Use the Area tab to apply predefined fills, both those supplied with OpenOffice.
Note In the Area dialog box, the choice for no fill is None rather than Invisible. When using the Area tab of the Area dialog box, some additional options may become available once you have selected the fill type and one of the available fill styles. • For gradient fills, you can override the number of steps (increments) that should be applied to the transition from one color to the other. To do so, select Gradient on the Area tab and deselect the Automatic option under Increments.
You can specify a new color either as a combination of the three primary colors Red, Green, and Blue, (RGB notation) or by the percentage of Cyan, Magenta, Yellow, and Black (CMYK notation). Figure 106: A custom color has been added to the list To create a new color: 1) Enter the name for the color in the Name box. 2) Select whether to define the color in RGB or CMYK. For RGB Specify the red, green and blue component on a 0 to 255 scale.
Creating gradients To create a new gradient or to modify an existing one, select the Gradients tab from the Area dialog box. Several types of gradients are predefined and in most cases changing the From and To colors will be sufficient to obtain the desired result.
Figure 109: Center option in a radial gradient 3) Depending on the chosen type some options will be grayed out. Set all the properties as desired (very often the default values will work well). The properties to set to create a gradient are summarized in Table 3. 4) Click the Add button to add the newly created gradient to the list. Tip The newly created gradients remain available to all the OpenOffice.org components and also for future presentations. It pays to give them memorable names.
Creating hatching patterns You can create new hatching patterns or modify existing ones. Start by selecting the Hatching tab of the Area dialog box. Figure 110: The Hatching tab of the Area fill dialog box As with gradients and colors, it is better to create a new pattern rather than to modify a predefined one. To do so: 1) Select as a starting point a pattern similar to the one that will be created.. 2) Modify the properties of the lines forming the pattern.
Working with bitmap fills On the Area tab, chose Bitmap from the drop-down list. Select from the list of bitmaps the one to be used to fill the area. Note that any imported bitmaps will become available in the list. Set the size, position and offset parameters (as applicable) in the right hand side of the page, and then click OK to close the dialog box. As Figure 111 shows, there are quite a number of parameters to be configured when using a bitmap fill. These are described in Table 5.
Property Meaning Position – X offset When Tile is enabled, enter in this box the offset for the width of the bitmap in percentage values. 50% offset means that Impress will place the middle part of the bitmap at the anchor point and start tiling from there. Position – Y offset This will have a similar effect to the X offset, but will work on the height of the bitmap. Position – Autofit Stretches the bitmap to fill the whole area. Selecting this option disables all the size settings.
Creating and importing bitmaps You can add (import) new bitmap fills or create your own pattern on a 8x8 grid, using the Bitmaps tab of the Area dialog box (shown in Figure 113). To create a bitmap fill: 1) Start with the Blank bitmap type on top of the list to activate the Pattern editor. 2) Select the Foreground and Background colors. 3) Start creating the pattern by clicking with the left mouse button the squares (pixels) that you want to be painted in the foreground color.
Formatting shadows Shadowing can be applied to both lines and areas. To apply a shadow to an area, first select the object to which shadowing should be applied, then select Format > Area. Shadows can also be applied to lines. One way is to click the Shadow icon on the Line and Filling toolbar (the last tool on the right-hand end). The other way is to apply a style to the line that uses a shadow (see “Working with graphics styles” on page 139 for additional information on using styles).
Transparency formatting Transparency is applicable to lines and areas as well as shadows. To apply transparency to lines, refer to “Formatting lines” on page 116; for shadows, refer to “Formatting shadows” above. To apply transparency to areas, select Format > Area and then go to the Transparency page shown in Figure 116. Figure 116: Setting the object transparency The two types of transparency are uniform transparency and gradient transparency.
Figure 117: Example of gradient transparency Advanced gradient controls As discussed in “Creating gradients” on page 127 and “Transparency formatting” on page 134, gradient properties can be configured using the parameters in Table 3 on page 128. Impress also provides a graphical interface for modifying the gradient parameters using only the mouse. To use these tools, click on the Transparency icon Gradient icon or the in the Mode toolbar shown in Figure 118.
Figure 119: Green to magenta gradient Figure 120: Transparency gradient (note how the background becomes visible close to the white square) For linear gradients, move the square corresponding to the From color to change where the gradient starts (that is the Border property). Move the square corresponding to the To color to change the orientation (Angle property). For axial gradients, you can move only the To color to change both the angle and the border properties of the gradient.
For square and rectangular gradients, move the From color to modify the border (the size of the gradient square or rectangle) and the angle of the gradient shape. Move the To color to change the center of the gradient. The same actions can be performed for transparency gradients, with the difference that the two squares activated by the Transparency icon represent the fully opaque point (black square) and the fully transparent point (white square).
Figure 121: Main dialog box to set the text properties In the Spacing to borders section, specify the amount of space to be left between the border of the shape or line and the text; this is similar to the settings for indentation and spacing for paragraphs. The text anchor grid in the bottom right corner of the dialog box is used to decide where to anchor the text. The Full width option determines if the anchoring should be performed to the full width of the shape.
Formatting connectors Connectors are lines that join two shapes. Connectors always start from a glue point on the shape. Refer to Chapter 5 (Managing Graphic Objects) for a description of the usage of connectors. Connector properties can be accessed and modified in two ways: • Manual formatting: right-click on the connector line and select Connector in the pop-up menu. • Style-based formatting: select one of the available graphics styles or create a new one.
If you use Impress frequently, a library of well-defined graphics styles is an invaluable tool for speeding up the process of formatting your work according to your taste or any style guidelines you may need to follow (company colors, fonts and so on). Use the Styles and Formatting window to access styles you will need often. If the window is not visible, press F11, or click the Styles and Formatting icon at the lefthand end of the formatting bar, or select Format > Styles and Formatting from the menu bar.
Creating a new graphics style using the Style dialog box Choose the Graphics Styles icon at the top of the Styles and Formatting window. To link a new style with an existing style, first select that style, and then right-click and choose New. Otherwise, select Default, then right-click and choose New. Figure 123: Linking a new style with an existing style As discussed in the preceding section, when styles are linked, changing the font will change it in all the linked styles.
Note In most cases you will not need to configure the parameters of every page; for example, to create a simple line style you will probably only use 3 of the 15 pages. Creating a new graphics style from a selection You can create a new style from manually formatted text or graphics: 1) Select the item you want to save as a style. If the selected object is already styled, then the new style will be linked to such style.
Figure 127. Updating a style from a selection Tip Any changes you make to a style are effective only in the document on which you are working. The changes do not go into any associated template. If you want the changes to apply to more than one document, you need to change the template (see Chapter 2). Applying graphics styles You can apply a graphics style in two ways, both starting from the Styles and Formatting window.
7 Chapter Including Spreadsheets, Charts, and Other Objects
Using spreadsheets in Impress A spreadsheet embedded in Impress includes most of the functionality of a spreadsheet in Calc and is therefore capable of performing complex calculations and data analysis. However, if you plan to use complex data or formulas, you are better off performing the necessary operations in a separate Calc spreadsheet and use Impress only to display the embedded spreadsheet with the results.
Figure 129: Inserting a blank spreadsheet This inserts a blank spreadsheet in the center of a slide, as shown in Figure 130. The spreadsheet is in edit mode, so you can insert data and modify the formatting. See “Entering data” on page 149 and “Formatting spreadsheet cells” on page 150. Figure 130: A spreadsheet in edit mode.
Figure 131: The menu bar and the formatting toolbar in spreadsheet editing mode If you are familiar with Calc, you will immediately recognize the tools and the menu items since they are much the same. Resizing and moving a spreadsheet When resizing or moving a spreadsheet, ignore the first row and the first column (easily recognizable by their light gray background) and the horizontal and vertical scroll bars).
The default for a spreadsheet embedded in Impress is one single table called Sheet 1. The name of the table is shown at the bottom of the spreadsheet area (see Figure 130). If required, you can add other sheets. To do that: 1) Right-click on the bottom area near the existing tab. 2) Select Insert > Sheet from the pop-up menu. Just as in Calc, you can rename a sheet or move it to a different position using the same pop-up menu or the Insert menu on the main menu bar.
Tip Sometimes it is useful to treat numbers as text (for example, telephone numbers) and to prevent Impress from removing the leading zeros or right align them in a cell. To force Impress to treat the input as text, type a single apostrophe ' (U + 00B4) before entering the number. Formatting spreadsheet cells Often, for the purposes of a presentation, it may be necessary to increase the size of the font considerably or to match it to the style used in the presentation.
To insert rows and columns in a spreadsheet, use the Insert menu or right-click on the row and column headers and select the appropriate option from the pop-up menu. To merge multiple cells, select the cells to be merged and select Format > Merge cells from the main menu bar. To split a group of cells, select the group and deselect Format > Merge Cells (which will now have a checkmark next to it).
2) A full-sized chart appears; it contains arbitrary sample data (see Figure 134). 3) To enter your own data in the chart, see “Entering chart data” on page 155. Figure 133: Slide with a placeholder for inserting objects Figure 134: Chart made with sample data 152 OpenOffice.org 3.
Choosing a chart type Your data can be presented using a variety of different charts; choose a chart type that best suits the message you want to convey to your audience (see “Chart types” on page 153). To choose a chart type: 1) Double-click the sample chart. The window changes; the side panes are gone and the main toolbar shows tools specific for charts. The chart itself now has a gray border. (If the main toolbar is not showing, select View > Toolbars > Main Toolbar.
Bar charts Bar charts are excellent for giving an immediate visual impact for data comparison where time is not important, such as comparing the popularity of a few products in a marketplace. Pie charts Pie charts are excellent when you need to compare proportions, for example, comparisons of departmental spending: what the department spent on different items or what different departments spent.
Column and line charts A column and line chart is a combination of two other chart types. It is useful for combining two distinct but related data series, for example sales over time (column) and the profit margin trends (line). Entering chart data Opening a chart data window 1) If the chart is not already in edit mode (with a gray border), double-click it. The main toolbar now shows tools specifically for charts. (If the main toolbar is not showing, select View > Toolbars > Main Toolbar.
Adding or removing elements from a chart The default chart includes only two elements: the chart wall and the legend (also known as the key). You can add other elements using the Insert menu (Figure 137). The various choices open dialog boxes in which you can specify details. Figure 137: Chart Insert menu Formatting the chart The Format menu (Figure 138) has many options for formatting and fine-tuning the look of your charts.
• Position and Size opens the Position and Size dialog box (see “Resizing and moving the chart”). • Arrangement provides two choices: Bring Forward and Send Backward, of which only one may be active for specific items. Use these choices to arrange overlapping data series. • Title formats the titles of the chart and its axes. • Legend formats the location, borders, background, and type of the legend.
Resizing and moving the chart You can resize or move all elements of a chart at the same time, in two ways: interactively, or by using the Position and Size dialog box. You may wish to use a combination of both methods. To resize a chart interactively: 1) Click on the chart to select it. Green sizing handles appear around the chart. 2) To increase or decrease the size of the chart, click and drag one of the corner handles.
3) Select Format > Chart Area. 4) In the Chart Area dialog box, choose the desired format settings. Figure 140: Chart Area dialog box Changing the chart graphic background The chart wall is the area that contains the chart graphic. 1) Double-click the chart so that it is enclosed by a gray border. 2) Select Format > Chart Wall. The Chart Wall window appears. It has the same formatting options as described in “Changing the chart area background” above. 3) Choose your settings and click OK.
Figure 141: Part of the Insert menu Movies and sound Note On UNIX systems, the Media Player requires the Java Media Framework API (JMF). Download and install the JMF files, and add the path to the installed jmf.jar to the class path in Tools > Options > OpenOffice.org > Java. To insert a movie clip or a sound into a presentation, select Insert > Movie and Sound. Select the media file to insert from the dialog box, to place the object on the slide.
Note that Impress will only link the media clip, not embed it. Therefore if the presentation is moved to a different computer, the link will be broken and the media clip will not play. For an easy workaround that prevents this from happening: 1) Place the media file which is to be included in the presentation in the same folder where the presentation is stored. 2) Insert the media file in the presentation.
Note If the object inserted is handled by OpenOffice.org, then the transition to the program to manipulate the object will be seamless; in other cases the object opens in a new window and an option in the File menu becomes available to update the object you inserted. To insert an existing object: 1) Select Insert > Object > OLE object from the main menu. 2) In the Insert OLE Object dialog box, select Create from file. The dialog box changes to look like Figure 128 on page 146.
Figure 145: Insert object from a file Formulas Use Insert > Object > Formula to create a Math object in a slide. When editing a formula, the main menu changes into the Math main menu. Care should be taken about the font sizes used in order to make them compatible with the font size used in the rest of the slide. To change the font attributes of the Math object, select Format > Font Size from the main menu bar. To change the font type, select Format > Fonts from the main menu bar.
8 Chapter Adding and Formatting Slides, Notes, and Handouts
Introduction This chapter describes how to add new slides to the presentation and how to format them. It also explains how to format both the Notes and Handouts views. Notes are generally used as prompts for the person giving the presentation. Handouts are normally used for providing a printout of the slides to your audience. Two pop-up menus are quite useful when performing the operations on the slides described in this chapter.
Adding, renaming, and removing slides Adding a new slide There are several equivalent ways to add a slide to a presentation: • Select Insert > Slide (works in Normal and Outline view). • Right-click on the Slides pane and select New Slide from the pop-up menu (works in Normal, Outline, and Notes view). • Right-click on the main work area while in Slide Sorter view and select New Slide from the pop-up menu. • On the work area in Normal view, right-click on the active slide and select Slide > New Slide.
Figure 148: Inserting slides from another presentation To copy and paste slides between presentations: 1) Open the presentations that you want to copy from and paste into. 2) In the presentation containing the slides that you want to copy, choose View > Slide Sorter. 3) Select the slides, and then choose Edit > Copy, or click the Copy button on the main toolbar, or press Control+C. 4) Change to the presentation where you want to paste the slides, and then choose View > Normal.
Tip Duplicating a slide is a good way to prevent having slides with too much information crowded on them. Try duplicating the “busy” slide and split the points over two or more slides. All the formatting, backgrounds, and so on will be preserved. Renaming a slide To rename a slide, do one of the following: • Right-click on the slide thumbnail in the Slides pane or in the main area when in Slide Sorter view and select Rename Slide from the pop-up menu.
Figure 149: Slide 1 is expanded in slides 2, 3 and 4 Creating a summary slide It is also possible to “reverse” the Expand operation to create summaries. The Summary command is useful to create an agenda for the presentation. 1) Select the slide that will be the first one to appear in the summary. Do this by clicking on it in the Slides Pane or in Slide Sorter view. 2) Select Insert > Summary Slide.
Tip When working in the Slide sorter view (View > Slide sorter) it is possible to delete multiple slides simultaneously by selecting them with the mouse and pressing the Delete key. Creating slides from an outline When planning a presentation it is may be useful to develop an outline using OOo Writer. Once the outline is ready, you will probably want to create one or more separate slides for each of the top level outline elements.
As shown in Figure 151, some outline levels may have too many points to fit on one slide. You can expand those slides as described in “Expanding a slide” on page 169, or duplicate the slides and manually change their contents, as described in “Duplicating a slide” on page 168.
Figure 152: Choosing outline levels for an autoabstract Copying and pasting an outline Use this method to add slides from an outline to an existing presentation. 1) Create a new slide and choose the “Title, Content” layout (see “Choosing a slide layout from the list” on page 175). 2) Paste in the text area the outline created with Writer. Do not worry if the text does not fit the space on the slide. 3) When pasting, the hierarchical structure of the outline may be lost.
To start, click the Normal tab in the main work area or select View > Normal in the menu bar. Select Format > Page from the menu bar, or right-click and choose Page Setup to open the Page Setup dialog box shown in Figure 153. The Page tab has three sections: Paper format, Margins, and Layout settings. Settings on this tab affect all slides in the presentation. Figure 153: The Page Setup dialog box In the Paper format section, select the preferred Paper format from the drop-down list.
Choosing a slide master from the list In the Task Pane, select the Master Pages tab. To apply one of the slide masters to all slides in your presentation, click on it in the list. To apply a different slide master to one or more selected slides: 1) In the Slide Pane or the Slide Sorter view, select the slides you want to change. 2) In the Task Pane, right-click on the slide master you want to apply to the selected slides, and click Apply to Selected Slides on the pop-up menu.
Note If the layout is changed when the slide already contains contents, Impress will not delete the contents but just reposition them according to the chosen layout. This may cause slide elements to overlap. If these layouts do not fit the presentation style, the elements can be rearranged on an individual slide and duplicated as often as needed by copying to another presentation or saving as a template.
Figure 155: Comments text box in action Editing, deleting and replying to comments You can only edit comments if you created them. You can reply to a comment created by a different person by selecting Reply from the comments menu described below. A limited set of options is available for formatting the comment text; these can be accessed by right-clicking on the comment box.
Adding and formatting notes Notes view provides a convenient way to create reminders or add extra information to the slides in the presentation. Notes are not displayed during a slide show, so with the dual monitor support feature, you can use notes as a presentation cue. You can also print the notes pages and use them as handouts.
3) Click in the text box showing “Click to add notes” and type or paste text or graphics as needed. 4) To add notes to another slide, select it in the Slides pane. The Notes view changes to show the selected slide. 5) When done entering notes, return to Normal view. Formatting notes It is highly recommended to use the Notes Master and the Notes Presentation style to format the appearance of notes, rather than formatting them for each slide individually.
2) Select Format > Page from the menu bar, or right-click and choose Slide > Page Setup to open the Page Setup dialog box, shown in Figure 159. 3) Set the desired parameters. The Page Setup dialog box for notes is the same as the dialog box for slides. Refer to “Formatting the slide or page area” on page 173 for a description of this dialog box. The only difference is that by default the Notes page orientation is set to portrait and the format is A4. 4) Click OK to close the dialog box.
If the Page number checkbox is activated, to format the type of numbering refer to “Formatting the Notes page” on page 179). 5) Click the Apply to All button to save these settings and close the dialog box. Figure 160: The dialog box to set up header and footer for notes Text formatting When text is inserted in the Notes text box, it is automatically formatted using the predefined Notes style that you can find in the Presentation styles.
Figure 161: Select Notes for printing Exporting notes to PDF 1) Choose File > Export as PDF from the menu bar. 2) In the PDF Options dialog box, choose the General tab. 3) Under General, make sure that Export notes pages is checked, and then click OK. 4) In the Export dialog box, give the file and name, select the folder in which to save it, and click Export.
Figure 163: Example of handout with four slide thumbnails Note that the Handout view consists of only one page regardless of the number of slides in the presentation or the number of pages of slides that will be printed. Changing the layout When creating handouts, first decide how many slide thumbnails you want printed on each handout page. 1) Select the Handout view either by clicking on the tab in the work area or by selecting View > Handout Page from the menu bar.
Figure 164: Layouts for handouts Formatting handouts You can format several aspects of the handout, from the page style to the elements that appear on the page. You cannot format individual handout pages; any changes apply to all handouts in the presentation file. Formatting the page To format the handout pages: 1) Be sure you are in Handouts view. Click the Handouts tab in the work area or select View > Handout Page from the menu bar.
After designing a handout, you may wish to save it in a template so you can reuse it whenever you want. See “Working with templates” in Chapter 2 (Slide Masters, Styles, and Templates) for instructions on saving templates and starting a new presentation from a template.
3) On the Options page, select the Print to file option. The Print button changes to Print to File. Figure 167: Printing to a PostScript file 4) Click the Print to File button. In the Save as dialog box, specify where to save the file. Make sure PostScript is selected as the file type. Click Save. 5) You may see the following message regarding transparencies. Confirm either Yes or No for whether transparencies should be reduced. The file will then be created and given an extension of .ps. 186 OpenOffice.
9 Chapter Slide Shows Transitions, animations, and more
Putting together a slide show OpenOffice.org Impress gives you the tools to organize and display a slide show, including: • • • • • Which slides to show and in what sequence Whether to run the show automatically or manually Transitions between slides Animations on individual slides Interactions: what happens when you click a button or link Most tasks associated with putting together a slide show are best done in Slide Sorter view.
when you present this show to your work colleagues, you want to skip that introduction. • Custom Slide Show shows the slides in a different sequence that you have previously set up. This choice is not available until after you set up a custom slide show (see “Showing slides in a different order” on page 190). You can set up as many different custom shows as you wish from one set of slides; they will appear in the drop-down list under this choice.
Hiding slides You may not want to show all of the slides in a particular show. You can either hide some of the slides or set up a custom slide show; which method is best depends on your needs. For example, you may have draft slides that you do not want to show until they are finished, or you may have some slides that contain information for yourself, but not your audience. To hide a slide: 1) In the Slides pane, or in Slide Sorter view, select the slides that you want to hide.
Figure 170: Start here to define or change a custom slide show 3) On the Define Custom Slide Show dialog box, type a name for the new custom show. Then, in the Existing slides list, select the slides to include in the show, in the order you want to show them. Click the >> button to include the slides in the Selected slides list. In Figure 171, Title Slide and Slide 4 have been included; Slide 2 has been selected but not yet included. You can select and include several slides at the same time.
Note Tip If you include several slides at the same time, they are added to the Selected slides list in numerical order regardless of the order in which you selected them. In other words, if you click on slides 3, 9, and 5 in that order and add them all at the same time, they will be included in the Selected slides list in this order: 3, 5, 9. To put them in a different order, either select and include them one at a time or select and drag them up or down the list.
4) Modify the selected transition by changing the speed or adding a sound, in the Modify transition area. If you choose to play a sound, select it in the Sound list. The Loop until next sound option now becomes active. Select this option to play the sound repeatedly until another sound starts. If you select this option and there are no subsequent sounds in your slide show, the sound will play continuously for the remainder of the show.
presentation. Impress records the display time for each slide. When you next look at the time set under Automatically after, you will see that the times have changed to match what you set when rehearsing. If you want the whole presentation to auto-repeat, open the menu Slide Show > Slide Show Settings. Click Auto and OK. Playing a sound throughout the presentation You can use the Slide Transition pane to set up Impress so that a sound or a song is played throughout the presentation.
Applying an animation effect In Normal view, display the desired slide. Select the text or object you want to animate. An object such as a graphic or an entire text box will have green handles around it when selected. If you choose only a portion of the text in a text box, you may not see any green handles. In the Tasks pane, choose Custom Animation (Figure 173). Click Add. The Custom Animation dialog box (Figure 174) appears.
Figure 174: Custom Animation dialog box. Choices may vary depending on the selected object; for example, pictures and text have different Emphasis choices. Choosing additional properties of an animation effect Many animations have a set of properties that you can set or change. For example, if you choose the Change Font Color effect on the Emphasis page, you can specify the font color. If you choose Fly In on the Entrance page, you can specify the direction from which the object flies in.
Example: Using multiple animation effects To illustrate how you can set up multiple effects, let’s look at a common animation: list items fly in one at a time from the bottom of the slide, and as each new item appears, the previous items change to a different color. Here is how to create these effects: Step 1. Apply the “fly in” effect to individual list items. 1) Display the Custom Animation page of the Task pane. 2) Create a slide with several items in a bullet list.
Figure 176: Choosing an entrance effect Figure 177: Animation list, showing four items 198 OpenOffice.org 3.
Step 2. Apply the “change font color” effect to some list items. Now we want to set each of the first three list items to change color when the following item appears on the slide. To do this: 1) Select the first three items on the slide (not the animations list) and click Add in the Custom Animation pane. This time we go to the Emphasis page of the Custom Animation dialog box and choose Change Font Color, as shown in Figure 178. Click OK to save this effect.
Figure 180: Animation list after moving items into required sequence Step 3. Change the timing for some list items from With previous to On click Notice that all of the items on the animations list (except for the two “Point one” items) are set to start at the same time as the previous item. However, it is best if when you click to make the next point appear the previous point is dimmed.
Note When moving a path, remember to also move the object on that path; otherwise the animation will start with a jump. Currently it is not possible to rotate a path. If instead you want to modify the individual points on the line, select the Points tool from the Drawing toolbar while the path is selected. The Edit Points toolbar of Figure 182 should be displayed; if not, select it from View > Toolbars > Edit Points.
Advanced animation effects Click the Effect Options button [...] next to the Properties drop-down list to display the Effect Options dialog box. Note What you see in the Effect Options dialog box depends on the selected animation object. For example, the dialog box has three pages for text objects but only two pages for picture objects (the Text Animation page does not appear). The Settings section on the Effect page also varies.
Figure 186: Text Animation effect options The choices on the Timing page of the Effect Options dialog box, shown in Figure 187, allow you to change the speed, delay, and other aspects of the effect’s timing. Figure 187: Timing page of Effect Options dialog box Removing animation effects 1) On the Custom Animation page of the Task pane, select the desired object. 2) Click the Remove button. Using interactions Interactions are things that happen when you click on an object in a slide.
With some interactions, after you select one, the dialog box changes to offer more choices. For example, Figure 189 shows the Interaction dialog box after choosing Go to page or object. Tip A sound interaction can be also applied using the Effect Options dialog box (Figure 184).
• Click the left mouse button. • Press the Spacebar. To go backwards through the show one slide at a time, press the up arrow key, the left arrow key, or the Page Up key. For more complex navigation, use the right-click menu (see below). Custom animations on a slide are run in the specified order when performing one of the above actions. When you advance past the last slide, the message Click to exit presentation... appears. Click the left mouse button or press any key to exit the presentation.
10 Chapter Printing, e-mailing, exporting, and saving slide shows
Introduction This chapter provides information about printing, exporting, and e-mailing documents from OpenOffice.org Impress. Quick printing Click the Print File Directly icon printer defined for your computer. Note to send the entire document to the default You can change the action of the Print File Directly icon to send the document to the printer defined for the document instead of the default printer for the computer.
The Print dialog box has four tabs, from which you can choose a range of options, as described in the following sections. The options selected on the Print dialog box apply to this printing of this document only. Note To specify default printing settings, go to Tools > Options > OpenOffice.org – Print and Tools > Options > OpenOffice.org Impress – Print. See “Selecting default print options” on page 212 for more information.
Figure 192: Printing multiple pages per sheet of paper Selecting slides to print In addition to printing a full presentation, you can choose to print individual slides, ranges of slides, or a selection of slides, using the Ranges and copies section of the General page of the Print dialog box. Be sure Slides is selected in the Document box in the Print section.
Selecting other information to print On the OpenOffice.org Impress tab of the Print dialog box, you can choose: • What to print in addition to the slides: Slide name, date and time, and hidden slides (pages). • Whether to print in color, grayscale, or black and white (on a color printer). • What size to print slides. Figure 194: Selecting other information to print Printing in black and white (on a color printer) You may wish to print slides in black and white or grayscale on a color printer.
To print handouts, notes, or outlines: 1) Choose File > Print from the menu bar. 2) In the Print section of the Print dialog box, select the required option from the Document box. 3) For Handouts, you can then choose how many slides to print per page, and the order in which they are printed. 4) Click the Print button. Figure 195: Printing handouts Selecting default print options Selections on the Print dialog box over-ride any default settings.
Figure 196: Printing a brochure from Impress 8) Take the printed pages out of the printer, turn the pages over, and put them back into the printer in the correct orientation to print on the blank side. You may need to experiment a bit to find out what the correct arrangement is for your printer. 9) On the Print dialog box, in the Page sides section, select Front sides / right pages option from the Include drop down box. 10) Click the Print button.
General page of PDF Options dialog box On the General page, you can choose which pages (slides) to include in the PDF, the type of compression to use for images (which affects the quality of images in the PDF), and other options. Figure 197: General page of PDF Options dialog box Range section • All: Exports the entire document. • Pages: To export a range of slides, use the format 3-6 (pages 3 to 6). To export single slides, use the format 7;9;11 (slides 7, 9, and 11).
Images section • Lossless compression: Images are stored without any loss of quality. Tends to make large files when used with photographs. Recommended for other kinds of images or graphics. • JPEG compression: Allows for varying degrees of quality. A setting of 90% tends to work well with photographs (small file size, little perceptible loss). • Reduce image resolution: Lower-DPI (dots per inch) images have lower quality.
Figure 198: Initial View page User Interface page of PDF Options dialog box On the User Interface page, you can choose more settings to control how a PDF viewer displays the file. Some of these choices are particularly useful when you are creating a PDF to be used as a presentation or a kiosk-type display. Figure 199: User Interface page 216 OpenOffice.org 3.
Window options section • Resize window to initial page. Causes the PDF viewer window to resize to fit the first page of the PDF. • Center window on screen. Causes the PDF viewer window to be centered on the computer screen. • Open in full screen mode. Causes the PDF viewer to open full-screen instead of in a smaller window. • Display document title. Causes the PDF viewer to display the document’s title in the title bar. User interface options section • Hide menubar.
Export URLs relative to file system If you have defined relative links in a document, this option exports those links to the PDF. Cross-document links Defines the behavior of links clicked in PDF files. Security page of PDF Options dialog box PDF export includes options to encrypt the PDF (so it cannot be opened without a password) and apply some digital rights management (DRM) features. Figure 201: Security page Note Permission settings are effective only if the user’s PDF viewer respects the settings.
Figure 202 shows the pop-up dialog box displayed when you click the Set open password button on the Security page of the PDF Options dialog box. Figure 202: Setting a password to encrypt a PDF After you set a password for permissions, the other choices on the Security page (shown in Figure 201) become available. These selections should be self-explanatory. Exporting as a Flash file Macromedia Flash file format (.SWF) was created to store animation for web pages.
1) Select File > Export and choose HTML Document as the file type. 2) Create a folder for the files, supply a name for the resulting HTML file, and click Save. The HTML Export Wizard opens. Note Depending on the size of your presentation and the number of graphics it contains, the HTML export function creates many HTML, JPG, and GIF files. If you simply save to your desktop (not in a specific folder), these separate HTML and graphics files will be all over your desktop.
Figure 204: HTML Export – Choose publication type 5) Decide how the images will be saved (PNG, GIF or JPG) and what resolution to use. When choosing a resolution, consider what the majority of your viewers might have. If you use a high resolution, then a viewer with a mediumresolution monitor will have to scroll sideways to see the entire slide—probably not desirable. Figure 205: HTML Export – Choose graphics type 6) If Create title page was chosen in step 4, supply the information for it on the next page.
Figure 206: HTML Export – Title page information 7) Choose the navigation button style to use to move from one page to another. If you do not choose any, OOo will create a text navigator. Figure 207: HTML Export – Choose navigation style 8) Select the color scheme for the web pages. Available schemes include the document’s existing scheme, one based upon browser colors, and a completely user-defined scheme. You can save a new scheme so that it will appear on the first page of the HTML export wizard.
Figure 208: HTML Export – Choose color scheme 9) Click Create to generate the HTML files. If this is a new design, a small dialog box pops up. If you might want to reuse this design, you can give it a name and save it. Otherwise, click Do Not Save. Figure 209: Naming the design E-mailing a presentation OOo provides several ways to send a Writer document quickly and easily as an e-mail attachment in one of three formats: .ODP (OpenDocument Presentation, OOo’s default format), .
Similarly, if you choose E-mail as PDF, OOo first creates a PDF using your default PDF settings (as when using the Export Directly as PDF toolbar button) and then opens your e-mail program with the .PDF file attached. The PDF file is not saved on your computer. Tip If you want to keep a copy of the .PPT or .PDF file as well as e-mailing it to someone, first save or export the presentation into the required format, then attach it to an e-mail in the usual way.
In Tools > Options > OpenOffice.org > Security > Options, you can set OOo to remind (warn) you when files contain certain information and remove personal information automatically when saving documents or creating PDFs. To remove personal and some other data from a file, go to File > Properties. On the General tab, uncheck Apply user data and then click the Reset button.
Opening a PowerPoint file in Impress If you receive a file from someone in PowerPoint format and need to edit it in Impress, here is how: 1) In OpenOffice.org, choose File > Open from the menu bar. 2) Under File type, choose All files (*.*) or Presentations or Microsoft PowerPoint 97/2000/XP from the drop-down list. 3) Navigate to the PowerPoint file, select it, and click Open. The PowerPoint file can now be edited and saved as an Impress file or a PowerPoint file.
11 Chapter Setting Up and Customizing Impress
Choosing options that affect all of OOo This section covers some of the settings that apply to all the components of OpenOffice.org and are of most interest to users of Impress. Other general options are discussed in Chapter 2 (Setting Up OpenOffice.org) in the Getting Started guide. 1) Click Tools > Options (OpenOffice.org > Preferences on a Mac). The list on the left-hand side of the Options – OpenOffice.org dialog box varies depending on which component of OOo is open.
See Chapter 10 (Printing, e-mailing, exporting, and saving slide shows) for more about the options on this page. Color options On the OpenOffice.org – Colors page, you can specify colors to use in OOo documents. You can select a color from a color table, edit an existing color, and define new colors. These colors are stored in your color selection palette and are then available in all components of OOo.
To change the default color for grid points, click the down-arrow by the color and select a new color from the pop-up box. If you wish to save your color changes as a color scheme, click Save, type a name in the Scheme box, then click OK. Choosing options for Impress In the Options dialog box, click the expansion marker to the left of OpenOffice.org Impress on the left-hand side. A list of subsections drops down. Figure 214: Options for Impress General options In the Options dialog box, click OpenOffice.
Text objects section Allow quick editing sets Impress to switch immediately to the text editing mode when you click a text object. You can also activate the text editing mode through the Allow Quick Editing icon on the Options toolbar. Only text area selectable sets Impress to select a text frame when you click on text. In the area of the text frame that is not filled with text, an object behind the text frame can be selected.
View options In the Options dialog box, click OpenOffice.org Impress > View. Figure 216: Specifying view options for Impress Rulers visible displays the rulers at the top and the left of the work area. Guides when moving displays dotted guides that extend beyond the box containing the selected object and which cover the entire work area, helping you position the object when moving it. You can also use the Guides when moving icon Options toolbar.
Figure 217: Specifying grid options for Impress Snap section A graphic object will be snapped (aligned with an existing reference point) if it is dragged within snap range of that point. Whether the distance is measured from the mouse pointer or from the edge of the object depends on the setting of Contour of each individual object in the View options page. To snap lines snaps the edge of a dragged object to the nearest snap line when you release the mouse button.
Snap position section When creating or moving objects restricts graphic objects vertically, horizontally or diagonally (45°) when creating or moving them. You can temporarily deactivate this setting by pressing the Shift key. Extend edges controls how a square or circle is drawn with the drawing tool. When the Extend edges box is marked, the sides of the square created when the Shift key is pressed before you release the mouse button will be equal to the longer side of the rectangle you have actually drawn.
Customizing the user interface Customizing the menu font If you want to change the menu font from that supplied by OOo to the system font for your operating system, do this: 1) Choose Tools > Options > OpenOffice.org > View. 2) Check Use system font for user interface and click OK. Customizing menu content You can customize menus: add and rearrange items on the menu bar, add items to menus, and make other changes. 1) Choose Tools > Customize.
5) To customize the selected menu, click on the Menu or Modify buttons. You can also add commands to a menu by clicking on the Add button. These actions are described in the following sections. Use the up and down arrows next to the Entries list to move the selected menu item to a different position. 6) When you have finished making all your changes, click OK to save them. Creating a new menu In the Menus page of the Customize dialog box, click New to display the dialog shown in Figure 220.
are easily identified in the Entries list by a small black triangle on the right hand side of the name. In addition to renaming, you can specify a keyboard shortcut that allows you to select a menu command when you press Alt+ an underlined letter in a menu command. 1) Select a menu or menu entry. 2) Click the Modify button and select Rename. 3) Add a tilde (~) in front of the letter that you want to use as an accelerator.
Modifying menu entries In addition to changing the sequence of entries on a menu or submenu, you can add submenus, rename or delete the entries, and add group separators. To begin, select the menu or submenu in the Menu list near the top of the Customize page, then select the entry in the Entries list under Menu Content. Click the Modify button and choose the required action from the drop-down list of actions. Most of the actions should be self-explanatory.
To customize toolbars: 1) In the Save In drop-down list, choose whether to save this changed toolbar for Impress or for a selected document. 2) In the OpenOffice.org Impress Toolbars section, select from the Toolbar dropdown list the toolbar that you want to customize. 3) Click the Toolbar button on the right to display a drop-down list of choices. 4) To display or hide commands, select or deselect the checkboxes in the Toolbar Content – Commands section.
3) Back on the Customize dialog box, you can use the up and down arrow buttons to arrange the commands in your preferred sequence. 4) When you are done making changes, click OK to save. Choosing icons for toolbar commands Toolbar buttons usually have icons, not words, on them, but not all of the commands have associated icons. To choose an icon for a command, select the command and click Modify > Change icon.
As an example, suppose you wish to assign a shortcut key to easily insert a duplicate slide in your presentation. You could assign the Insert key as a logical shortcut for this purpose, as described below: 1) Choose Tools > Customize. 2) On the Customize dialog box, pick the Keyboard page (Figure 225). 3) As the shortcut key assignment is only relevant with Impress, and not OpenOffice.org in general, select the Impress button (at the upper right corner of the Keyboard tab).
Note 1) All existing shortcut keys for the currently selected Function are listed in the Keys selection box. Since there was no currently assigned shortcut for the Insert > Duplicate Slide function the Keys list was empty. If it had not been, and you wished to reassign a shortcut key combination that was already in use, you would first have had to Delete the existing Key. 2) Shortcut keys that are greyed out in the listing on the Customize dialog box, such as F1 and F10, are not available for reassignment.
Installing extensions To install an extension, follow these steps: 1) Download an extension and save it anywhere on your computer. 2) In OOo, select Tools > Extension Manager from the menu bar. In the Extension Manager dialog box (Figure 226), click Add. 3) A file browser window opens. Find and select the extension you want to install and click Open. The extension begins installing. You may be asked to accept a license agreement.
Oracle Presenter Console Provides extra control over slide shows (presentations); for example, the presenter has the ability to see the upcoming slide, the slide notes, and a presentation timer— while the audience sees only the current slide. The Presenter Console displays the elements in three easily changeable views: • The first view displays the current slide, including the effects, and the upcoming slide.
A Appendix Keyboard Shortcuts
Introduction You can use OpenOffice.org (OOo) without requiring a pointing device, such as a mouse or trackball, by using its built-in keyboard shortcuts. Tasks as varied and complex as docking and un-docking toolbars and windows, or changing the size or position of objects can all be accomplished with only a keyboard. OOo has its own extensive set of keyboard shortcuts and, in addition, each component provides others which are specific to its function.
Function keys for Impress Shortcut Keys Effect F2 Select text tool F3 Enter group Ctrl+F3 Exit group Shift+F3 Duplicate graphic object F4 Open Position and Size dialog box F5 View slide show Ctrl+Shift+F5 Open Navigator F7 Start spelling checker Ctrl+F7 Open thesaurus F8 Edit points Ctrl+Shift+F8 Fit text to frame F11 Open the Styles and Formatting window Appendix A Keyboard Shortcuts 247
Other shortcut keys for Impress Shortcut Keys Effect Arrow key Move the selected object or the page view in the direction of the arrow. Ctrl+Arrow key Move the slide in the normal view. Shift+drag Constrain the movement of the selected object horizontally or vertically. Ctrl+drag (with Copy when moving option active) Hold down Ctrl and drag an object to create a copy of the object. Alt key Hold down Alt to draw or resize objects by dragging from the centre of the object outward.
Shortcut keys in the Normal view Shortcut Keys Effect Plus(+) key Zoom in. Minus(-) key Zoom out. Times(×) key (number pad) Fit page in window. Divide(÷ or /) key (number pad) Zoom in on current selection. Shift+Ctrl+G Group selected objects. Shift+Ctrl+Alt+A Ungroup selected group. Ctrl+click Enter a group, so that you can edit the individual objects of the group. Click outside the group to return to the normal view. Shift+Ctrl+K Combine selected objects.
Shortcut keys in slide shows Shortcut Keys Effect Esc End presentation. Spacebar or Right arrow or Down arrow or Page Down or Enter or Return or N Play next effect (if any, else go to next slide). Alt+Page Down Go to next slide without playing effects. [number] + Enter Type the number of a slide and press Enter to go to the slide. Left arrow or Up arrow or Page Up or Backspace or P Play previous effect again. If no previous effect exists on this slide, show previous slide.
Index A accessibility 246 adding pictures 78 agenda, creating 170 alignment of text 60 Alignment toolbar 103 alignment tools 103 animation effects applying 195 multiple 197 properties 196 removing 203 starting 195 appearance options 229 area fills editing 121 gradients 122 hatching 123 arrow styles 117, 120 Asian languages enable 48 support 92 Asian typography 61 Author field 73 AutoAbstract 171, 172 AutoLayout 48 B background adding objects and graphics 34 choosing 32 Bézier curve 232 bitmap image creatin
inserting 73 file name field 73 file, inserting 163 Fill Format mode 143 filters 85 Flash export 219 flip an object 100 folded corner 95 font effects 57 font selection 56 Fontwork 112 Fontwork toolbar 113 Format Cells dialog box 151 formatting chart 156 connectors 139 spreadsheet cells 150 text 137 Formatting marks options 53 formatting pictures 83 formulas, inserting 163 frame 95 frame by frame animation 110 function keys 247 G Gallery adding a theme 82 adding images 81 deleting images 82 displaying 80 Hi
menu font, customizing 235 menus adding commands 237 creating 236 customizing 235 modifying 236 modifying entries 238 mirror copies 100 modifying slide elements 22 modifying styles 142 moving pictures 83 music objects, inserting 159 N name and initials of user 228 Navigator 12 new slide 167 new style from selection 142 non-breaking hyphens 53 non-breaking spaces 53 Normal view 12 notes adding 178 automatic layout options 180 exporting to PDF 182 fields 180 formatting 179, 181 printing 181 text formatting 1
multiple pages per sheet 209 notes (Impress) 211 page orientation 209 selecting what to print 210 Professional Template Pack extension 244 Q quick editing option 231 Quickstarter 8 R range selection (spreadsheet) 150 Rehearse Timings 193 remove manual formatting 32 removing personal data 224 resizing pictures 83 resolution options 232 ring 95 rotating pictures 83 rounded rectangle 95 rulers 232 S Screen settings 174 security of PDF 218 set in circle (perspective) 102 set to circle (slant) 102 settings op
formatting text 51 graphic styles 35 graphics 139 graphics styles 140 lines 118 modifying 54, 142 new style from selection 142 spreadsheet cell 150 Styles and Formatting window 36 updating from selection 55, 142 Styles and Formatting window 36 Styles and Formatting window 140 summary slide 170 surface tool 108 SWF export 219 symbols, inserting 52 synchronize axes 232 system font 235 T tab stops 61 Tasks pane 10 Template Changer extension 244 Template Management 42 templates create a template folder 44 crea
