Handbook for the Palm VII™ Handheld
Copyright Copyright © 1998-2000 Palm, Inc. or its subsidiaries. All rights reserved. Graffiti, HotSync, iMessenger, Palm OS, PalmConnect, and PalmModem are registered trademarks, and the HotSync logo, Palm, the Palm logo, Palm VII, the Palm VII logo, and Palm.Net are trademarks of Palm, Inc. or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc.
Contents About This Book ......................................................................................... 1 Chapter 1: Introduction to Your Palm VII™ Handheld Getting to know your Palm VII handheld.........................................3 What is a Palm VII handheld?..........................................................3 System requirements .........................................................................4 Palm VII components ............................................................
Chapter 3: Managing Your Applications Using the Applications Launcher .................................................... 43 Selecting applications...................................................................... 43 Switching between applications.................................................... 43 Categorizing applications............................................................... 43 Changing the Applications Launcher display............................. 44 Choosing preferences.................
Calculator ........................................................................................108 Expense............................................................................................110 Chapter 5: Web Clipping Applications and the iMessenger® Application Your handheld is a wireless device ................................................121 Web clipping applications ............................................................121 Wireless Internet messaging: the iMessenger application ....
Editing unsent e-mail.................................................................... 173 Draft e-mail..................................................................................... 174 Filing e-mail.................................................................................... 175 Deleting e-mail............................................................................... 175 Removing e-mail from the Deleted folder ................................. 175 Purging deleted e-mail...............
Beam Receive ..................................................................................215 Connection preferences....................................................................216 Sample connection for remote IR HotSync operations.............217 Network preferences and TCP/IP software .................................218 Selecting a service ..........................................................................219 Entering a user name ........................................................
Password problems.......................................................................... 260 Technical support and customer care............................................ 261 Appendix C: Creating a Custom Expense Report About mapping tables ..................................................................... 263 Customizing existing sample templates ....................................... 264 Determining the layout of the Expense Report............................ 265 Labels...........................
About This Book Welcome to the Palm VII™ handheld. This handbook is designed to help you get up and running quickly on your handheld. It describes all you need to know about how to use handhelds in the Palm VII product series and the applications that come with them.
Page 2 About This Book
Chapter 1 Introduction to Your Palm VII™ Handheld This chapter explains the physical buttons and controls on your Palm VII™ handheld, how to set up your handheld and charge the transmitter, how to use your handheld for the first time, and how to use HotSync® technology to synchronize your handheld and Palm™ Desktop organizer software. This chapter also introduces the Palm.Net™ wireless communication service and the wireless features of the Palm VII handheld.
To make sure you don’t lose any important information, you can synchronize your data with Palm Desktop software on your computer so you always have a backup copy. You can set different security levels for your handheld so unauthorized eyes cannot view your data. When you are out of the office, track your expenses for your expense reports; then transfer the data to your computer to print it out.
Palm VII components Locating front panel controls IR port Antenna Screen Graffiti® writing area Power button/ Backlight control Application buttons Scroll button IR port Uses infrared technology to transmit data to and receive data from other Palm OS® handhelds, and to perform HotSync operations. See “Beaming information” in Chapter 6 and “IR HotSync operations” in Chapter 7 for more information. Screen Displays the applications and information stored in your handheld.
Antenna Gives you access to the Palm.Net service. See Chapter 5 for more information. See “Buttons preferences” in Chapter 8 to learn how to open a specific application when you raise the antenna. Whenever you use the wireless features of your handheld, please observe the guidelines or prohibitions on the use of wireless devices in your current location.
Locating back panel components Stylus Contrast control Reset button Battery door Serial (COM) port door Stylus Slides in and out of the slot in the back panel of the handheld. To use the stylus, remove it from the slot and hold it as you would a pen or pencil. Unscrew the top of the stylus to access the reset tool. Battery door Covers the AAA batteries that power your handheld and charge the transmitter.
Serial (COM) port door Protects the serial port that fits into the connector of the handheld cradle. The door ensures that the connection surface of the serial port remains clean and clear of debris. Note: When your handheld is in the cradle, and the cradle is connected to your computer, you can use HotSync technology to do a two-way exchange of the data on your handheld and your computer. Plug the connector of the cradle into the serial (COM) port, as shown in the following illustration.
Installing the batteries To use your handheld, you must install two AAA alkaline batteries. The batteries fit behind the battery door on the back of your handheld. To install the batteries: 1. Press the tab on the battery door and lift the battery door away from your handheld. Press tab to open 2. Install the two AAA alkaline batteries supplied with your handheld into the battery compartment.
When you replace the AAA batteries, keep these points in mind: ■ Before you replace the batteries, perform a HotSync operation so that you have a backup copy of all your data on your computer. ■ When you remove the old batteries, the built-in backup power of your handheld maintains memory data. Whenever you remove the batteries, replace them immediately. We recommend replacing batteries within a period of one minute.
To upgrade: 1. Read the Getting Started guide for an overview of the complete installation process. 2. Synchronize your old handheld with your old Palm Desktop software. This ensures that the latest information from your handheld is on your desktop computer. 3. (Optional) To ensure against any data loss, go to the folder that stores Palm Desktop software, copy the folder and all its contents, rename it (for example, Palm Backup), and store the copy outside the Palm Desktop software folder. 4.
Each handheld must have a unique name After you finish the upgrade process described above, you have two handhelds with the same name. This is an undesirable situation. Each handheld must have a unique name in order to prevent unexpected results during HotSync operations and other complications. We strongly recommend that you perform a hard reset on your old handheld. See “Performing a hard reset” in Appendix A for details.
Installing Palm Desktop software The following instructions guide you through installing Palm Desktop software. After installation, refer to the online Help in Palm Desktop software for information about how to use the software. To ensure a safe and uninterrupted installation of Palm Desktop software, please do the following before installing: ■ Turn off your computer and connect the cradle to it. Do not put the handheld in the cradle yet; you do that later in the process.
Using your handheld with another PIM If you prefer to use another personal information manager (PIM), such as Microsoft Outlook, you still need to install Palm Desktop software in order to add HotSync Manager, connection software, and other features of Palm Desktop software to your computer. The connection software, called a conduit, lets you synchronize the data between your handheld and your PIM.
To activate the Palm.Net service: 1. Read the brochure, Choosing a Palm.Net Service Plan, included in the handheld package, describing the monthly service plans. Decide on a plan. (You can switch plans at any time.) 2. Prepare to enter the following information: your name, firm, billing address, phone number, current desktop e-mail address, choice of service plan, and credit card information (or corporate account number). During activation you are also asked to create a username and a password.
Web clipping Your handheld includes special kinds of applications called web clipping applications. Web clipping applications take advantage of the wireless functionality of your handheld to give you access to information on the Internet. Web clipping applications give you access to a wide spectrum of practical Internet information: news and business headlines, travel information, stock quotes, sports scores, restaurant reviews, movie times, and much more.
Tapping and typing Tap with the stylus to get things done Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action that gets things done on your handheld. The first time you start your handheld, setup instructions appear on the screen. These instructions include a calibration screen, or digitizer.
Elements of the interface Menu bar Pick list Check box Command buttons Icons Menu bar A set of commands that are specific to the application. Not all applications have a menu bar. Command Tap a button to perform a command. Command buttons buttons appear in dialog boxes and at the bottom of application screens.
Scroll bar Previous/next arrows Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider. You can also scroll to the previous and next pages by pressing the upper and lower portions of the scroll button on the front panel of your handheld.
In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category. To open an application: 1. Tap the Applications icon . 2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all of your applications. Tip: Page 20 To find an application quickly, you can write the Graffiti character for the first letter of its name.
To open an application that uses the antenna: These applications use the antenna: ■ All web clipping applications ■ iMessenger application Applications that support your use of the wireless features 1. Raise the antenna, located on the right side of your handheld. ■ 135° 90° To ensure the best reception: If you are holding the handheld in your hand, raise the antenna to its position at 135°, located at the second click you feel as you raise the antenna.
Using menus Menus on your handheld are easy to use. Once you master them in one application, you can use them the same way in all other applications. The menus of each application are illustrated in the section on that application in Chapter 4. The Edit menu is described in “Editing records” in Chapter 4. To open the menu bar: 1. Open an application (such as Memo Pad). 2. Do one of the following: Tap the Menu icon . Tap the inverted title area at the top of the screen.
Graffiti menu commands Most menu commands have an equivalent Graffiti Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names. Menu commands Command letters Draw the Command stroke anywhere in the Graffiti area. When you draw the Command stroke, the Command toolbar appears just above the Graffiti writing area to indicate that you are in Command mode.
Displaying online tips Many of the dialog boxes that appear on your handheld contain a Tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information. To display an online tip: 1. Tap the Tips icon . 2. After you review the tip, tap Done.
After a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard. See “Using the onscreen keyboard” in Chapter 2 for more information. Note: You cannot enter Graffiti characters while using the onscreen keyboard.
To open Memo Pad: 1. Press the Memo Pad application button . 2. Tap New. Note: A blinking cursor appears on the first line of the new memo to indicate where new text will appear. New memo cursor Tap New Write in Graffiti area See “Using Graffiti writing to enter data” in Chapter 2 for more information.
Importing data If you already have data in a database on your computer, you can import it into Palm Desktop software. You can import data stored in computer applications such as spreadsheets and databases, or from another Palm OS handheld. When you import data, you transfer the records to your handheld without having to enter them manually. See “Importing data” in Chapter 2 for more information.
Customizing your handheld You can customize your handheld by using the Preferences application. You can enter personal information such as your name and address; change the time and date; view different date and time formats when you travel; turn off sounds; and configure your handheld to work with a modem or network. See Chapter 8 for more information on customizing your handheld. To open the Preferences screens: 1. Tap the Applications icon . 2. Tap the Preferences (Prefs) icon . 3.
To set the current date: 1. Tap the Set Date box. 2. Tap the arrows to select the current year. Tap arrows to select year Tap to select month Tap to select date 3. Tap a month. 4. Tap the current date.
Page 30 Introduction to Your Palm VII™ Handheld
Chapter 2 Entering Data in Your Palm VII™ Handheld This chapter explains how to enter data into your Palm VII™ handheld, by writing with the stylus in the Graffiti ® writing area, by using the onscreen keyboard, by using the computer keyboard, or by importing data from another application. Using Graffiti writing to enter data Chapter 1 introduced Graffiti writing and briefly described how to use it to enter text in your applications.
■ Most characters require only a single stroke. When you lift the stylus from the Graffiti writing area, your handheld recognizes and displays the text character immediately. To accomplish single strokes, some Graffiti strokes are portions of the regular alphabet equivalents. ■ The Graffiti writing area is divided into two parts: one for writing the letters of the alphabet and one for writing numbers. The small marks at the top and bottom of the Graffiti writing area indicate the two areas.
3. Position the stylus in the left-hand side of the Graffiti writing area. 4. Start your stroke at the heavy dot and draw the stroke shape as it appears in the tables. 5. Lift the stylus from the screen at the end of the stroke shape. That’s all there is to it! When you lift the stylus from the screen, your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen.
The Graffiti® alphabet Letter Strokes Letter A N B O C P D Q E R F S G T H U I V J W K X L Y M Z Space Back Space Carriage Return Period Page 34 Strokes tap twice Entering Data in Your Palm VII™ Handheld
Writing capital letters You make capital letters with the same stroke shapes as the basic alphabet characters. To make capital letters, you must first “shift” to caps — just as you press the Shift key on a keyboard — and then write the character strokes. Note: Graffiti writing includes a feature that automatically capitalizes the first letter when you create a new sentence or a new record (by tapping New or a blank line).
Graffiti numbers Number Strokes Number 0 5 1 6 2 7 3 8 4 9 Strokes Writing punctuation marks Graffiti writing can create any punctuation symbol that you can enter from a standard keyboard. All punctuation marks begin with a single tap on the Graffiti writing area. When you make this tap, you activate Punctuation Shift and a dot appears to show it is active. The next stroke you make with the stylus creates a punctuation mark.
Symbol Stroke Symbol Period .
— X : = , c ƒ ,, ° Y = ? + , ,, • ∅ ! Writing accented characters To create accented characters, draw the stroke normally used to create the letter, followed by an accent stroke. Graffiti writing then adds the accent to the letter. For example, the following diagram shows the strokes required to draw an accented “e.
Navigation strokes In addition to character symbols, Graffiti writing includes special strokes that you can use to navigate within text or fields in your applications. Command Stroke Move cursor right Move cursor left Previous field Next Field Open Address Record (Address Book only) Graffiti ShortCuts Graffiti ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.
Your handheld includes the following predefined Graffiti ShortCuts: Entry ShortCut Date stamp ds Time stamp ts Date/time stamp dts Meeting me Breakfast br Lunch lu Dinner di Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld. Note that you cannot enter Graffiti characters while using the onscreen keyboard. To use the onscreen keyboard: 1. Open any application (such as Memo Pad). 2. Tap any record, or tap New. 3.
Using your computer keyboard If you have a lot of data to enter, or prefer to use the computer keyboard, you can use Palm™ Desktop software, or any supported PIM, to enter information. You can then perform a HotSync® operation to synchronize the information on your computer with the information on your handheld. All the main applications on your handheld are also available in Palm Desktop software and in most PIMs, so you don’t need to learn different applications.
Select All in the Category box. Be sure that the same categories that appear in the imported file also exist in the application. If the categories do not exist, create them now; otherwise, the records are imported into the Unfiled category. 4. From the File menu, choose Import. 5. Select the file you want to import. 6. Click Open. 7. To import data into the correct Palm Desktop fields, drag fields in the left-hand column so that they are opposite the corresponding imported field on the right. 8.
Chapter 3 Managing Your Applications This chapter explains how to switch between applications on your Palm VII™ handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups. Using the Applications Launcher To open the Applications Launcher, tap the Applications icon . Selecting applications Your handheld is equipped with a variety of applications.
To categorize an application: 1. Tap the Applications icon 2. Tap the Menu icon . . 3. Tap App, and then tap Category. 4. Tap the pick list next to each application to select a category. Tip: To create a new category, tap Edit Categories from the pick list. Tap New, enter the category name, and then tap OK to add the category. Tap OK. 5. Tap Done. To display applications by category: 1. Tap the Applications icon . 2.
To change the Applications Launcher display: 1. Tap the Applications icon 2. Tap the Menu icon . . 3. Tap Options, and then tap Preferences. 4. Tap the View By pick list and select List. 5. Tap OK. To open the Applications Launcher to the last opened category: 1. Tap the Applications icon 2. Tap the Menu icon . . 3. Tap Options, and then tap Preferences. 4. Tap the Remember Last Category check box to select it. 5. Tap OK.
Installing and removing applications This section explains how to install and remove applications on your handheld and how to remove Palm™ Desktop organizer software from your computer. Installing add-on applications Your handheld comes with the Date Book, Address Book, To Do List, Memo Pad, Expense, Calculator, and Mail applications installed and ready to use.
3. Click Install. Tip: You can also access the Install Tool dialog box by selecting Install Tool from the Palm Desktop program group or by double-clicking any file with a PDB, PRC, PNC, or PQA file extension. 4. In the User drop-down list, select the name that corresponds to your handheld.
5. Click Add. To see a list of just the web clipping applications that are on your computer, in Files of type, select the option for files with the PQA extension. 6. Select the application(s) that you want to install on your handheld. 7. Click Open. Note: Review the list of applications you selected in the Install Tool dialog box. If you do not want to install an application, select it, and then click Remove.
Note: Giraffe is a fun, easy way for you to practice Graffiti® writing. After you install and start a game, the instructions appear in the Game menu. Depending on the game, the Game menu may also contain commands to show high scores, to start a new game, or to set preferences for the game. Removing applications In the event that you run out of memory or decide that you no longer need an application you installed, you can remove applications from your handheld.
Removing Palm Desktop software If you no longer want to use Palm Desktop software, you can remove it from your computer. To remove Palm Desktop software: 1. From the Windows Start menu, choose Settings, and then Control Panel. 2. Double-click the Add/Remove Programs icon. 3. On the Install/Uninstall tab, select Palm Desktop software. 4. Click Add/Remove. Note: You need to install the HotSync Manager from the installation CD-ROM if you want to synchronize data with another PIM.
To assign a password: 1. Tap the Applications icon . 2. Tap the Security icon. 3. Tap the Password box. 4. Enter a password. Tap here 5. Tap OK. 6. Enter the same password a second time, and tap OK. Changing or deleting a password Once you define a password for your handheld, you can change or delete it at any time. You must enter the current password before you can change or delete it. To change or delete your password: 1. Tap the Password box. 2. Enter the current password. Tap here 3. Tap OK. 4.
To change the password, enter the new password, and tap OK. To delete the password, tap Delete. Locking your handheld You can also lock your handheld so that you need to enter your password to operate it. Important: If you lock your handheld, you must enter the exact password to re-activate your handheld. If you forget the password, you need to perform a hard reset to resume using your handheld.
Recovering from a forgotten password If you did not activate the Off & Lock feature and you forget your password, you can delete the password from your handheld. Deleting a forgotten password also deletes all entries and files marked as Private. Important: If you synchronize with your computer before deleting a forgotten password, your handheld restores your private entries the next time you perform a HotSync operation, but it does not restore the password. To delete a forgotten password: 1.
Page 54 Managing Your Applications
Chapter 4 Using Your Basic Applications Your Palm VII™ handheld includes these basic applications: ■ Date Book ■ Address Book ■ To Do List ■ Memo Pad ■ Calculator ■ Expense See Chapter 5 for information on web clipping applications and the iMessenger® application. See Chapter 6 for information on Mail. This chapter is divided into three sections: ■ “Overview of basic applications” briefly describes each application and explains how to open it.
Overview of basic applications Date Book Date Book lets you quickly and easily schedule appointments or any kind of activity associated with a time and date. In Date Book, you can do the following: ■ Enter a description of your appointment and assign it to a specific time and date. ■ Display a chart of your appointments for an entire week. The Week View makes it easy to spot available times and any potential scheduling overlaps or conflicts.
Address Book Address Book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts. In Address Book, you can do the following: ■ Quickly look up or enter names, addresses, phone numbers, and other information. ■ Enter up to five phone numbers (home, work, fax, mobile, etc.) or e-mail addresses for each name. ■ Define which phone number appears in the Address list for each Address Book entry.
To Do List To Do List is a convenient place to create reminders and prioritize the things that you have to do. In To Do List, you can do the following: ■ Make a quick and convenient list of things to do. ■ Assign a priority level to each task. ■ Assign a due date for any or all of your To Do List items. ■ Assign To Do List items to categories so that you can organize and view them in logical groups. ■ Sort your To Do List items either by due date, priority level, or category.
Memo Pad Memo Pad provides a place to take notes that are not associated with records in Date Book, Address Book, or To Do List. In Memo Pad, you can do the following: ■ Take notes or write any kind of message on your handheld. ■ Drag and drop memos into popular computer applications like Microsoft Word when you synchronize using Palm™ Desktop organizer software and HotSync® technology. ■ Assign memos to categories so that you can organize and view them in logical groups.
■ Display the last series of calculations, which is useful for confirming a series of “chain” calculations. To open Calculator: ■ Tap the Calculator icon next to the Graffiti® writing area. Expense Expense lets you keep track of your expenses and then transfer the information to a spreadsheet on your computer. In Expense, you can do the following: ■ Record dates, types of expenses, amount spent, payment method, and other details associated with any money that you spend.
Common tasks The tasks described in this section use the term “records” to refer to an individual item in any of the basic applications: a single Date Book event, Address Book entry, To Do List item, Memo Pad memo, or Expense item. Creating records You can use the following procedure to create a new record in Date Book, Address Book, To Do List, Memo Pad, and Expense. To create a record: 1. Select the application in which you want to create a record. 2. Tap New. 3.
Entering text For information on how to enter text using Graffiti writing, the onscreen keyboard, or the keyboard attached to your computer, see Chapter 2. Edit menu The Edit menu is available with any screen where you enter or edit text. In general, commands available in the Edit menu apply to text that you select in an application. To select text in an application: 1. Tap the beginning of the text that you want to select. 2. Drag the stylus over the text to highlight it (in black).
Copy Page Copies the first 4,000 bytes of a clipping or page in a web clipping application. See “Saving information from a web clipping application” in Chapter 5. Keyboard Opens the onscreen keyboard. When you finish with the onscreen keyboard, tap Done. Graffiti Help Opens screens that show all the Graffiti character strokes. Use this command anytime you forget a stroke for a character. Deleting records To delete a record in any of the basic applications: 1. Select the record you want to delete. 2.
Purging records Over time, as you use Date Book, To Do List, and Expense, you’ll accumulate records in these applications that have outlived their usefulness. For example, events that occurred months ago remain in the Date Book, and To Do List items that you marked as completed remain in the list, as do Expense items. Note: The To Do preferences control which To Do List items appear. See “To Do Show Options” later in this chapter for more information.
Exchanging and updating data: HotSync operations The HotSync process automatically synchronizes — that is, exchanges and updates — the data on your handheld and Palm Desktop software. Changes you make on your handheld or Palm Desktop software appear in both places after a HotSync operation. HotSync technology synchronizes only the needed portions of files, thus reducing synchronization time. You can synchronize your data either directly or indirectly.
To perform a local HotSync operation: 1. Insert your handheld into the cradle. Tip: The bottom edge of the handheld should align smoothly with the cradle when it is inserted properly. 2. If the HotSync Manager is not running, start it: on the Windows desktop, click Start, and then choose Programs. Navigate to the Palm Desktop software program group and choose HotSync Manager. Alternatively, you can start the Palm Desktop software which automatically opens the HotSync Manager. 3.
Important: The first time you perform a HotSync operation, you must select a user name in the New User dialog box and click OK. Every handheld must have a unique name. To prevent loss of a user’s records, never try to synchronize more than one handheld to the same user name. The HotSync dialog box appears and synchronization begins. 4. Wait for a message on your handheld indicating that the process is complete. After the HotSync process is complete, you can remove your handheld from the cradle.
Address Book contains the QuickList user-defined category, in which you can store the names, addresses, and phone numbers you might need in emergencies (doctor, fire department, lawyer, etc.). Expense contains two user-defined categories, New York and Paris, to show how you might sort your expenses according to different business trips. Note: The illustrations in this section come from Address Book, but you can use these procedures in all the applications in which categories are available.
Tap here Note: In the Date Book Agenda view, the pick list is in the upper right of the To Do list. 2. Select the category you want to view. The list screen now displays only the records assigned to that category. Tip: Pressing an application button on the front panel of the handheld toggles through all the categories of that application. To define a new category: 1. Tap the category pick list in the upper-right corner of the screen or list. Tap here 2. Tap Edit Categories. 3. Tap New.
4. Enter the name of the new category, and then tap OK. 5. Tap OK. You can assign any of your records to the new category. To rename a category: 1. Tap the category pick list in the upper-right corner of the screen or list. 2. Tap Edit Categories. 3. Select the category that you want to rename, and then tap Rename. 4. Enter the new name for the category, and then tap OK.
5. Tap OK. Tip: You can group the records in two or more categories into one category by giving the categories the same name. For example, if you change the name of the Personal category to Business, all records formerly in the Personal category appear in the Business category. Finding records Your handheld offers several ways to find information quickly: ■ All applications: Find locates any text that you specify, always starting with the current application.
To look up an Address Book record: 1. Display the Address list screen. 2. Enter the first letter of the name you want to find. Look Up line The list scrolls to the first entry that begins with that letter. If you write another letter, the list scrolls to the first entry that starts with those two letters. For example, writing an “s” scrolls to “Sands,” and writing “sm” scrolls further to “Smith.” If you sort the list by company name, the Look Up feature scrolls to the first letter of the company name. 3.
During the search, you can tap Stop at any time if the entry you want appears before your handheld finishes the search. To continue the search after you tap Stop, tap Find More. 4. Tap the text that you want to review. Using Phone Lookup Phone Lookup displays the Address list screen and lets you add information from that list to a record. To use Phone Lookup: 1. Display the record in which you want to insert information. It can be in Date Book, To Do List, Memo Pad, Mail, or iMessenger®. 2.
5. Tap Add. The name you selected, along with the other information associated with it, is pasted into the record you selected in step 1. In Mail and iMessenger, Phone Lookup inserts only the e-mail address. Phone Lookup tips Write the Graffiti Command stroke /L to activate the Phone Lookup feature.
Tap here 4. Tap Lookup. The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field. 5. Select the name you want to add, and then tap Add. The name appears in the Attendees screen. 6. Repeat steps 4 and 5 to add more names. 7. Tap Done. 8. Tap OK. Sorting lists of records You can sort lists of records in various ways, depending on the application. Sorting is available in applications that have list screens: Address Book, To Do List, Memo Pad, and Expense.
Address Book Memo Pad 4. Do one of the following: Address Book: Tap the setting you want. Memo Pad: Tap the Sort by pick list and select Alphabetic or Manual. 5. Tap OK. To sort the Memo list manually, tap and drag a memo to a new location in the list. Note: To make the list of your memos appear in Palm Desktop software as you manually sorted it on your handheld, open Memo Pad in Palm Desktop software and click List by. Then select Order on handheld.
To hide all private records: 1. Tap the Applications icon . 2. Tap Security. 3. Tap the Current Privacy pick list and select Hide Records. Tap Hide Records 4. Tap OK to confirm that you want to hide private records. To mask all private records: 1. Tap the Applications icon . 2. Tap Security. 3. Tap the Current Privacy pick list and select Mask Records. Tap Mask Records 4. Tap OK to confirm that you want to mask private records.
To display private records: 1. Do one of the following: Tap the Applications icon , tap Security, then tap the Current Privacy pick list and select Show Records. If you do not have a password, hidden and masked records become visible. If you have a password, the Show Private Records dialog box appears. Go to step 2. Tap Show Records 2. Enter your password and then tap OK. To make a record private: 1. Display the entry that you want to make private. 2. Tap Details. 3.
6. Tap Done. A small note icon appears at the right side of any item that has a note. Note icon To review or edit a note: 1. Tap the Note icon . To delete a note: 1. Tap the Note icon . 2. Tap Delete. 3. Tap Yes. Choosing fonts In all basic applications except Expense, you can change the font style to make text easier to read. You can choose a different font style for each application.
To change the font style: 1. Open an application. 2. Tap the Menu icon . 3. Tap Options, and then tap Font. 4. Tap the font style you want to use. Tap here for bold font Tap here for large font Tap here for small font 5. Tap OK.
Application-specific tasks Date Book When you open Date Book, the screen shows the current date and a list of times for a normal business day. Scheduling an event A record in Date Book is called an “event.” An event can be any kind of activity that you associate with a day. You can enter a new event on any of the available time lines. When you schedule an event, its description appears on the time line, and its duration is automatically set to one hour.
2. Enter a description of the event. You can enter up to 255 characters. 3. If the event is one hour long, skip to step 7. If the event is longer or shorter than an hour, tap the time of the event to open the Set Time dialog box. Tap the time of an event Tip: You can also open the Set Time dialog (to select a start time) by making sure no event is selected, and then writing a number on the number side of the Graffiti writing area. 4.
6. Tap a blank area of the screen to deselect the event. A vertical line appears next to the time, indicating the duration of the event. Note: If an event has the same start and end time, the time only appears once. To schedule an event for another day: 1. Select the date you want for the event by doing one of the following: ■ Tap the day of the week that you want in the date bar at the top of the screen. If necessary, tap the Previous week or Next week scroll arrows to move to another week.
To schedule an untimed event: 1. Select the date that you want for the event as described in “To schedule an event for another day.” 2. Tap New. 3. Tap OK, so that no start or end times are defined for the new event. Tip: You can also create a new untimed event by making sure no event is selected and then writing letters in the Graffiti writing area. 4. Enter a description of the event. New untimed event No time selected 5. Tap a blank area on the screen to deselect the untimed event.
Rescheduling an event You can easily make changes to your schedule with your handheld. To reschedule an event: 1. Tap the event you want to reschedule. 2. Tap Details. 3. To change the time, tap the Time box and select a new time. 4. To change the date, tap the Date box and select a new date. 5. Tap OK. Setting an alarm for an event The Alarm setting enables you to set an audible alarm for events in your Date Book. You can set an alarm to sound minutes, hours, or days before an event.
7. When the reminder message appears on screen, do one of the following: Tap OK to permanently dismiss the reminder and return to the current screen. Tap Snooze to dismiss the reminder and return to the current screen. The reminder message appears again five minutes after you tap Snooze. Alarm for untimed events: You can set a silent alarm for an untimed event. In this case, the alarm triggers at the specified period of minutes, hours, or days before midnight (beginning) of the day of the untimed event.
3. Tap the Repeat box to open the Change Repeat dialog box. Tap the Repeat box 4. Tap Day, Week, Month, or Year to set how often the event repeats. For a continuous event, tap Day. 5. Enter a number that corresponds to how often you want the event to repeat on the Every line. For example, if you select Month and enter the number 2, the event repeats every other month. 6. To specify an end date for the repeating or continuous event, tap the End on pick list and tap Choose Date.
Tap Current to delete only the current event item. Tap Future to delete the current and all future event items and reset the end date of the repeating event to the last shown date. Tap All to delete all occurrences of the repeating event. 5. Tap OK. Considerations for repeating or continuous events: Keep the following points in mind. ■ If you change the start date of a repeating event, your handheld calculates the number of days you moved the event.
Changing the Date Book view In addition to displaying the time list for a specific day, you can also display a whole week, a month, or an agenda. You can also display the current time. To cycle through Day, Week, and Month views: ■ Press the Date Book application button repeatedly to display the next view. ■ Tap the appropriate view icon in the lower-left corner of Date Book. To display the current time: 1. Tap and hold the stylus on the date bar to display the current time.
Previous week Next week Tap for that day Bar indicates earlier event Dot indicates untimed event Bar indicates later event 3. Tap an event to show a description of the event. Event details Tap to show event details Tips for using Week View: Keep the following points in mind. ■ To reschedule an event, tap and drag the event to a different time or day. ■ Tap a blank time on any day to move to that day and have the time selected for a new event.
Spotting event conflicts With the ability to define specific start and end times for any event, it’s possible to schedule events that overlap (an event that starts before a previous event finishes). An event conflict (time overlap) appears in the Week View as overlapping bars. The Day View displays overlapping brackets to the left of the conflicting times. Event conflicts Working in Month View The Month View screen shows which days have events scheduled.
Tips for using Month View: Keep the following points in mind. ■ Tap a day in the Month View to display that day in the Day View. ■ Tap the scroll arrows in the upper-right corner to move forward or backward a month. ■ Tap Go to in order to open the date selector and select a different month. ■ Use the scroll button on the front panel of your handheld to move between months. Press the upper half of the button to display the previous month, the lower half to display the next month.
Note: You can also change the category of To Do List items shown. Tap the pick list to choose another category. See “To Do List” later in this chapter for more information on working with To Do List items. Date Book menus, preferences, and display options Date Book menus are shown here for your reference, and Date Book features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 1 for information about choosing menu commands.
■ Compress Day View: Controls how times appear in the Day View. When Compress Day View is off, all time slots display. When it is on, start and end times display for each event, but blank time slots toward the bottom of the screen disappear to minimize scrolling. ■ Month View settings: These check boxes apply to the Month View of the Date Book. You can activate any or all of these settings to show that you have Timed, Untimed, or Daily Repeating events in the Month View only.
Address Book Address Book is the application in which you store name and address information about people or businesses. Creating an Address Book entry A record in Address Book is called an “entry.” You can create entries on your handheld, or you can use Palm Desktop software to create entries on your computer and then download the entries to your handheld with your next HotSync operation.
4. Use the Next Field Graffiti stroke to move to the First Name field. Next Field You can also move to any field by tapping it directly. Tip: 5. Enter the person's first name in the First Name field. 6. Enter the other information that you want to include in this entry. Note: As you enter letters in the Title, Company, City, and State fields, text appears for the first logical match that exists in your Address Book. As you enter more letters, a closer match appears.
Selecting types of phone numbers You can select the types of phone numbers or e-mail addresses that you associate with an Address Book entry. Any changes you make apply only to the current entry. To select other types of phone numbers in an entry: 1. Tap the entry that you want to change. 2. Tap Edit. 3. Tap the pick list next to the label you want to change. Tap triangle 4. Select a new label.
Show in List Select which type of phone or other information appears in the Address list screen. Your options are Work, Home, Fax, Other, E-mail, Main, Pager, and Mobile. The identifying letters W, H, F, O, E, M, or P appear next to the record in the Address list, depending on which information is displayed. If the E-mail or Other fields end in a letter, the identifying letters are not displayed. Category Assign the entry to a category. Private Hide this entry when Security is turned on.
Options menus Address View Address list Preferences ■ Remember last category: Determines how Address Book appears when you return to it from another application. If you select this check box, Address Book shows the last category you selected. If you clear it, Address Book displays the All category. Rename Custom Fields These custom fields appear at the end of the Address Edit screen. Rename them to identify the kind of information you enter in them.
To Do List A To Do List item is a reminder of some task that you have to complete. A record in To Do List is called an “item.” To create a To Do List item: 1. Press the To Do List application button on the front of your handheld to display the To Do list screen. 2. Tap New. New To Do List item Tap New 3. Enter the text of the To Do List item. The text can be longer than one line. 4. Tap anywhere onscreen to deselect the To Do List item.
To set the priority of a To Do List item: 1. Tap the Priority number on the left side of the To Do List item. Tap here Tap to select priority 2. Tap the Priority number that you want to set (1 is most important). Checking off a To Do List item You can check off a To Do List item to indicate that you’ve completed it. You can set the To Do List to record the date that you complete the To Do List item, and you can choose to show or hide completed items. See “To Do Show Options” later in this chapter.
To display the To Do Item Details dialog box: 1. Tap the text of the item whose details you want to change. 2. Tap Details. Setting a due date You can associate a due date with any To Do List item. You can also sort the items that appear in the list based on their due date. To set a due date for a To Do List item: 1. In the Details dialog box, tap “No Date” to open the Due Date pick list. Tap here 2. Tap the date that you want to assign the item: Today: Assigns the current date.
To Do Show Options The Show Options dialog box enables you to control the appearance of To Do List and To Do List items in Date Book Agenda view. To change the Show Options settings: 1. In To Do List, tap Show. 2. Select any of the following settings: Show Completed Items: Displays your completed items in the To Do List. If you turn off this setting, your To Do List items disappear from the list when you complete (check) them.
To Do List menus To Do List menus are shown here for your reference, and To Do List features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 1 for information about choosing menu commands. Record menu Options menu About To Do List Shows version information for To Do List.
Memo Pad A memo can contain up to 4,000 characters. The number of memos you can store is dependent only on the memory available on your handheld. A record in Memo Pad is called a “memo.” To create a new memo: 1. Press the Memo Pad application button handheld to display the Memo list. on the front of your 2. Tap New. Tap New Tip: In the Memo list screen, you can also begin writing in the Graffiti writing area to create a new memo. The first letter is automatically capitalized and begins your new memo.
To review a memo: 1. In the Memo list, tap the text of the memo. Tap a memo to see its contents 2. Review or edit the text in the memo. 3. Tap Done. Memo Pad menus Memo Pad menus are shown here for your reference, and Memo Pad features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 1 for information about choosing menu commands. The Record and Options menus differ depending on whether you’re displaying the Memo list or an individual memo.
Go to Top of Page Moves to the top (first) line of the memo. Go to Bottom of Page Moves to the bottom (last) line of the memo. Preferences Displays the Memo Preferences dialog box, where you define the sort order for memos. About Memo Pad Shows version information for Memo Pad.
Calculator The Calculator includes several buttons to help you perform calculations. Clears the last number you entered. Use this button if you make a mistake while entering a number in the middle of a calculation. This button enables you to re-enter the number without starting the calculation over. Clears the entire calculation and enables you to begin a fresh calculation. Toggles the current number between a negative and positive value.
3. After you finish reviewing the calculations, tap OK. Calculator menus Calculator menus are shown here for your reference, and Calculator features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 1 for information about choosing menu commands. Options menus About Calculator Chapter 4 Shows version information for Calculator.
Expense Expense enables you to record the date, expense type, and the amount that you spent. A record in Expense is called an “item.” You can sort your Expense items into categories or add other information that you want to associate with the item. To create an Expense item: 1. Tap the Applications icon . 2. Tap Expense. 3. Tap New. Cursor of new item Tap New Tip: You can also create a new Expense item by writing on the number side of the Graffiti writing area while in the Expense list screen.
Tip: Another quick way to create a new Expense item is to make sure that no Expense item is selected in the Expense list, write the first letter(s) of the expense type, and then write the numerical amount of the Expense item. This technique takes advantage of the automatic fill feature. See “Options menu” later in this chapter for details. Changing the date of an Expense item Initially, Expense items appear with the date you enter them.
3. Select any of the following options: Category: See “Categorizing records” earlier in this chapter. Type: Opens a pick list of expense types. Payment: Lets you choose the payment method used to pay the Expense item. If the item is prepaid (such as airline tickets supplied by your company), you can choose Prepaid to place your expense in the appropriate company-paid cell of your printed expense report spreadsheet. See “Transferring your data to Microsoft Excel” later in this chapter for more information.
2. Tap each Currency pick list and select the country whose currency you want to display on that line. 3. Tap OK to close the Select Currencies dialog box. 4. Tap OK. To change your default currency: 1. Open Expense. 2. Tap the Menu icon . 3. Tap Options, and then tap Preferences. 4. Tap the Default Currency pick list. 5. Tap the currency symbol you want to appear in Expense. 6. Tap OK.
5. Tap OK to close the Currency Properties dialog box. 6. Tap OK. Note: If you want to use your custom currency symbol as the default for all Expense items, select the symbol in the Preferences dialog box. If you want to use your custom currency symbol only for a particular Expense item, select the symbol in the Receipt Details dialog box associated with that item. Show Options Show Options define the sort order and other settings that relate to your Expense items. To open the Show Options dialog box: 1.
Transferring your data to Microsoft Excel After you enter your expenses into the Expense application on your handheld, Palm Desktop software enables you to view and print the data with your computer. Note: You need Microsoft Excel version 5.0 (or later) to view and print your Expense data using one of the provided templates. Microsoft Excel is not included with the Palm VII handheld package. The procedures in this section also assume that you have installed Palm Desktop software.
Printing the euro Even with operating system support, problems may arise while printing documents that contain the euro. When a font is present on both the printer and the computer, the printer font is used by default to increase printing speed. If the printer font does not include the euro, a box prints instead of the euro symbol. You can work around this problem by sending a bitmap image of the euro to the printer or by not using the printer's built-in fonts (if allowed).
Note: If you do not specify an end date, all expense entries for the selected categories appear — up to the date of the last HotSync operation. 5. Do one of the following: Click Print to display the expense report in the Print Preview window, and then click Print in the Microsoft Excel window to print your expense report. Click Create to display a Microsoft Excel spreadsheet containing your expense data. Your data appears in Microsoft Excel spreadsheet form.
If you want to streamline or customize your expense reports, you can change these templates. For example, you can add your company name to a template. See Appendix C for information on changing templates. To view your expense data using a Microsoft Excel template: 1. Display your expense data in a Microsoft Excel spreadsheet as described in the previous procedure. 2. Click Options.
Enter name and other information Choose expense template 3. Enter name, department, and other information as necessary for your expense report. 4. Click the Templates menu; then select an expense template. Note: If you want to create your own custom expense template and have it appear in the Templates menu, see Appendix C for more information. 5. Click OK.
Preferences ■ About Expense Page 120 Use automatic fill: Lets you select an expense type by writing the first letter of an expense type in the Graffiti writing area. For example, if you write the letter “T,” it enters the “Taxi” expense type. Writing “T” and then “E” enters “Telephone” which is the first expense type beginning with the letters “TE.” Shows version information for Expense.
Chapter 5 Web Clipping Applications and the iMessenger® Application Your handheld is a wireless device Your Palm VII™ handheld is equipped with an internal transmitter and an antenna. These components enable your handheld, like a cellular phone, to use a radio frequency to transmit and receive information over the airwaves. You don’t need a modem or a wired connection to a computer to use your handheld as a wireless device, but you must activate the Palm.Net™ wireless communication service.
Web clipping applications Just as your web browser gives you access to many different web sites, your handheld gives you access to many different “sites” for web clipping — as many as you care to add and your handheld can store. If you have already set up your handheld, you have some already. These “sites” are called web clipping applications. They were created by third-party developers, but you open them and use them just as you would a basic Palm VII application like Address Book.
So when you’re near a desktop computer and have some time, you can take advantage of the elaborate graphics, variety, and many choices offered by a web site — But when you’re in a car or on the street and need information fast, a web clipping application on your handheld makes it easy to find the specific information you need — Chapter 5 Page 123
Adding more web clipping applications When you set up your handheld, you find that several web clipping applications have been preloaded onto your handheld. When you install Palm Desktop software on your computer, you can select many more web clipping applications. Use the Install Tool to transfer these to your handheld. Still more web clipping applications are available on the web site http://www.palm.net. You add web clipping applications to your handheld just as you would any other application.
■ The Palm.Net web clipping application, in which you can also track your usage of the service and learn about the service and its features. ■ Customer Care. See the Getting Started guide for the support e-mail addresses and phone numbers. ■ Convenient credit card billing. The network The Internet is often described as a “network of networks,” and the Palm.Net network is just another network tied into the Internet. The advantage of the Palm.
Encryption makes your data unreadable by anyone but the intended recipient. Encryption is done using elliptic curve cryptography, a technology developed by Certicom and used in a wide variety of consumer handheld devices and enterprise applications. For more information about Certicom’s encryption technology, visit the Certicom web site http://www.certicom.com. It’s not unusual to experience a delay of a several seconds when a wireless transaction is being encrypted.
■ Support: Learn about Palm.Net services and wireless features, get answers to frequently asked questions, and submit questions to Palm.Net Customer Care. ■ Web Clipping Apps: Download the latest web clipping applications to your desktop computer. ■ Web Resources: Order books about Palm OS® handhelds and sign up for InSync Online, an e-mail service that distributes new web clipping applications, tips about your handheld, and news about Palm OS handheld compatible products.
To monitor signal strength in the Diagnostics application: ■ Tap the Diagnostics icon . More bars = Stronger signal Both the bar graph and the number represent the signal strength: ■ The graph represents signal strength as a series of bars. The more bars displayed, the stronger the signal. ■ The number represents signal strength as a percentage. The higher the number, the stronger the signal. You can also monitor signal strength from within web clipping applications and the iMessenger application.
Using web clipping applications In general, web clipping is a simple process of query-and-response that works like this: ■ You open the web clipping application that provides the information you want. For example, you open a web clipping application that reports the weather. ■ You submit a query that requests specific information. For example, you ask what the weather forecast is for San Francisco. ■ You tap a button that sends your request to the Internet.
Raising the antenna automatically opens the Applications Launcher to the Palm.Net category. When the transmitter successfully connects to the network, your handheld beeps. 2. Tap the web clipping application that queries the Internet for the kind of information you want. Tip: You can set your handheld to open a specific application whenever you raise the antenna. See “Buttons preferences” in Chapter 8 for details.
Actions that incur a cost Tapping a command button or other object that displays the over-theair icon initiates a wireless transaction. Typically, you incur a cost whenever you perform a wireless transaction. This cost takes the form of either (1) a deduction from the kilobytes included in your monthly plan or (2) if your monthly kilobytes have been used up, an additional charge. Consult http://www.palm.net or the Palm.Net web clipping application for details on billing.
To stop a wireless transaction: ■ Tap the Stop icon. Stop icon Any data that is downloaded to your handheld before you tap the Stop icon appears onscreen. Important: You incur a cost for any data that is downloaded to your handheld or sent to the Palm.Net server. Reviewing current queries and clippings: Back arrow Your handheld stores the queries and clippings of your current session so that you can review them.
Example of web clipping This example takes you through the process of finding someone’s phone number and address using the Yahoo!® People Search web clipping application. This web clipping application is preloaded on your handheld. To find a phone number and an address: 1. Raise the antenna. Raising the antenna automatically opens the Applications Launcher to the Palm.Net category. If you moved the Yahoo! People Search web clipping application, go to that category. 2. Tap the Yahoo! People Search icon. 3.
Within seconds, your clipping appears. In this case, the web clipping application found two items that satisfy your query. How big was that clipping? After you receive a clipping, you can find out the size of the clipping. If you see two exclamation points (!!) in the title area, the clipping is larger than 1,000 bytes. To see the size of a clipping: 1. Tap the Menu icon . 2. Tap Options, and then tap Info. The Info dialog box shows how many bytes the clipping contains.
To review the History list: 1. Open the web clipping application that has clippings you want to review. 2. Tap the History pick list. History pick list 3. Select the clipping you want to review. Saving information from a web clipping application You can copy the text in a clipping or a page of a web clipping application and paste it into another application. For example, you can copy an address you receive as a clipping from Yahoo! People Search and paste the address into Address Book.
data, your handheld appends the word “truncated” to the end of the pasted text. ■ The Copy Page command does not copy images or icons; table structures; or text formatting such as bold, italics, and so on. Sending e-mail from a page If a web clipping application or clipping gives you the opportunity to reply to an e-mail address, you can do so. To send e-mail from a page: 1. Tap the address displayed in the page. The iMessenger application opens. The To: field contains the address to reply to. 2.
Using the iMessenger application In addition to the Mail application and infrared (IR) beaming, which are explained in Chapter 6, your handheld offers you another way to stay in communication with others: wireless Internet messaging. By activating the Palm.Net wireless communication service, you acquire an address and mailbox on the Palm.Net network. You can then use the iMessenger application to send and receive short text messages.
Mail depends on your computer You use Mail to manage the e-mail that you receive in your desktop computer’s E-Mail application. When you create e-mail items in Mail, you cannot send them out directly from your handheld; rather, you must first synchronize your handheld with your computer. At that time, e-mail items you created in Mail are transferred to your desktop E-Mail application and sent out through that application. Mail does not use the transmitter or the Palm.Net wireless communication service.
Checking for and viewing messages The iMessenger list screen of the Inbox lists your downloaded messages, who sent them, and optionally, the date they were received. (See “Date column” later in this chapter.) ■ Unread messages have a dash ( — ) next to them. ■ Messages you’ve already read have a check mark ( ✔ ) next to them. ■ Messages you create have a diamond (◆) next to them. You can tap these symbols to open a menu of commands that you can use in the current context.
To cancel a wireless transaction: ■ In the Transaction Progress message box, tap Cancel. Any messages that were downloaded to your handheld before you tapped Cancel appear in the Inbox. Important: You incur a cost for the number of kilobytes you sent to the server or downloaded before you tapped Cancel. To view a log of the most recent wireless transaction: 1. Tap the Menu icon . 2. Tap Options, and then tap Show Log. To open a message: ■ In the iMessenger list screen, tap a message to open it.
Short messages and long messages The following table outlines how incoming messages of various lengths are treated: If a message has x readable characters Then this happens: 500 or fewer characters The entire message is downloaded. appears at the end of the message. 500 - 50,000 characters The first 500 characters are downloaded. A message at the end tells you how many readable characters are left to be retrieved.
Downloading the remainder of a long message You download long messages in separate segments so that you can choose how much of the message you want to read (and pay for). To download more of a long message: 1. At the bottom of the screen, tap More. Indicates there’s at least one more screen to view Tap here The Retrieve More dialog box appears. 2. Do one of the following: For a message with fewer than 500 characters left, tap Get Rest.
The maximum amount you can download in one transaction is 6,000 characters. If you want to get the rest of a message that has more than 6,000 characters left to download, you can download only 6,000 characters at one time. The Retrieve More dialog box looks like this: Note: You don’t have to download all the segments of a long message at one time. From the time you download the first 500 characters, you have a maximum of 30 days to download the remainder of the message.
To display complete header information: 1. Open a message. 2. Tap the complete header icon. Complete header icon Tip: To redisplay the abbreviated header, tap the abbreviated header icon. The iMessenger application uses the header type you select for all incoming messages. Distribution lists of incoming messages Distribution lists are the addresses in the To:, CC:, and BCC: fields of an incoming message.
Attachments The iMessenger application does not support attachments, with one exception: If an attachment is a simple ASCII text file, the iMessenger application appends the text of the file to the end of the message, so you can read it as part of the body of the message. Otherwise, when you open a message that was sent to you with any other kind of attachment, a message notifies you that the attachment cannot be downloaded. To prevent attachments from taking up space in your Palm.
2. Enter the e-mail address of the recipient. You have two ways to enter the at sign (@): Tap once in the Graffiti writing area to activate Punctuation Shift. A dot appears @ Then make this stroke Or, tap “123” in the Graffiti writing area. Then tap @ on the numeric keyboard When you enter more than one address in the To: field, separate the addresses with commas or spaces, or enter each address on its own line. 3. Tap the Subj: field and enter a subject for your message. 4.
Tap the name of the field to open Tap to return to New Message screen To reply to a message: 1. Tap a message in the iMessenger list to display it onscreen. 2. Tap Reply. 3. Select whom you want to reply to: Sender only or Forward (for someone who didn’t see the original message). Note: Although the iMessenger application does not have a “reply to all” option, you can add as many names to the To: field as you like. 4.
Looking up an address To identify the recipient of a message, you need to enter that person’s e-mail address. You can do this either by entering the data directly into the field or by using the Look Up command to access the information in your Address Book. To look up an e-mail address: 1. Tap the To: field name to expand it. 2. Enter the first few letters of the last name of the person whose address you want to find. 3. Tap Lookup. 4.
Tap to select Tap here to enter address in field Rerouting replies to your messages The From: field of your outgoing iMessenger messages contains your @palm.net address. If you don’t want people who receive your messages to reply to you at your @palm.net address, you can specify a different address for recipients to use. To reroute replies to your messages: 1. Tap the Menu icon . 2. Tap Options, and then tap Preferences. 3.
Adding a signature to your message Adding a signature to your message is a two-part process. First, you create your signature. Then, every time you want to add your signature to a message, you must tap Add Signature. The signature for your wireless Internet messages can be different from the signature you define in the Mail application. To create a signature: 1. Tap the Menu icon . 2. Tap Options, and then tap Preferences. 3. Tap Signature. 4. Enter the text of your signature. 5. Tap Done.
Sending messages You can send wireless Internet messages anytime the handheld antenna is raised and you are located within coverage of the Palm.Net wireless communication service. To send messages: ■ Tap Check & Send. Tapping Check & Send sends the current message and all messages in the Outbox. This command also downloads messages that are waiting for you on the network. You can store messages in the Outbox and then send them at another time.
Editing an unsent message You can make changes to a message that has not yet been sent. When you edit a message, your handheld removes the message from the Outbox folder and takes you back to the New Message screen, where you can edit the message and resend it, save it as a draft, or delete it. To edit an unsent message: 1. In the iMessenger list screen, tap Outbox from the pick list in the upper-right corner. Tap here to display folder list 2. In the Outbox folder, tap the message you want to view.
Draft messages Sometimes you may not want to send a message immediately; for example, you may want to add additional information before sending it. Your handheld stores such messages in the Draft folder until you are ready to edit them again. Note: When you’re creating or editing a message, you can also save the item as a draft by canceling it. When you cancel a message, your handheld opens a dialog box asking if you want to save the message.
Filing a message Your handheld can store any message you receive or create in the Filed folder. To file a message: 1. Open the message. 2. Tap the Menu icon . 3. Tap Message, and then tap File. To remove a message from the Filed folder: 1. In the iMessenger list screen, tap Filed from the pick list in the upper-right corner. 2. Tap the message you want to view. 3. Tap Edit or Reply to modify the message.
Removing a message from the Deleted folder You can remove a message from the Deleted folder and work with it again. To remove a message from the Deleted folder: 1. In the iMessenger list screen, tap Deleted from the pick list in the upper-right corner. 2. Tap the message you want to restore. 3. Tap Undelete. The handheld moves the message to the folder from which you deleted it and opens that folder. Purging deleted messages The Deleted folder has a maximum storage capacity of 50 kilobytes.
To select a folder: 1. Tap the pick list in the upper-right corner to open the list of folders: Inbox: Contains messages downloaded from the network. Outbox: Contains messages for which you tapped Outbox when you created them. Messages in the Outbox are sent out whenever you tap Check & Send. Deleted: Contains messages you deleted. Purge these messages to free space on your handheld. Filed: Contains messages you want to store on the handheld.
Sorting the iMessenger list You can sort messages by the date sent, by sender, or by subject. To sort the iMessenger list: 1. In the iMessenger list screen, tap the Menu icon . 2. Tap Options, and then tap Preferences. 3. Tap the Sort by pick list and select one of the following options: Date: Sorts by date and displays the most recent message at the top of the screen. Sender: Sorts by sender’s user name and displays messages in ascending alphabetical order, based on the first word of the From: field.
Identifying a forwarding address You can have all messages that are delivered to your Palm.Net mailbox also delivered to another address. Go to the web site http://www.palm.net and follow the instructions onscreen for identifying a forwarding address. This can be useful if you want to be able to retrieve attachments that are sent to you.
To enable synchronization of the iMessenger application with a Macintosh computer, Macintosh users need a special version of Palm Desktop software. Go to the web site http://www.palm.net for information about this software. iMessenger menus iMessenger menus are shown here for your reference, and features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 1 for information about choosing menu commands.
Options menus The Options menu varies depending on whether you are viewing a message, creating, or viewing the iMessenger list. iMessenger list New Message View Message About iMessenger Page 160 Shows version information for the iMessenger application.
Chapter 6 Managing Desktop E-Mail and Beaming Information In addition to web clipping and wireless Internet messaging, your Palm VII™ handheld offers features to help you stay connected: ■ Managing desktop E-Mail: Using your handheld, you can read, reply to, compose, and delete e-mail from your desktop E-Mail application while you’re away from your desk. Note: ■ The Mail feature is completely independent of the iMessenger® application for wireless Internet messaging.
In Mail, you can do the following: ■ View, delete, file, and reply to incoming mail. ■ Create outgoing e-mail items and drafts of e-mail items. ■ Create simple or complex filters, which allow you to decide the type of e-mail that your handheld retrieves from your desktop E-mail application. ■ Use your handheld in its cradle to send and retrieve e-mail items from your desktop E-Mail application.
To select HotSync options: in the Windows system tray (bottom1. Click the HotSync icon right corner of the taskbar). 2. Choose Custom. Tip: You can also choose Custom from the HotSync menu in Palm Desktop software. 3. Select Mail in the list box. 4. Click Change. 5. Click one of the following settings: Synchronize the files: Synchronizes the mail on your handheld and your desktop E-Mail application.
To change your Mail setup options: 1. Click the HotSync icon in the Windows system tray. 2. Choose Custom. Tip: You can also choose Custom from the HotSync menu in Palm Desktop software. 3. Select Mail in the list box. 4. Click Change. 5. Modify your settings as needed. 6. Click OK. Synchronizing Mail with your E-Mail application After you enable and configure Mail, you need to perform a HotSync operation to synchronize Mail with your desktop E-Mail application.
To open an e-mail item: ■ Tap an e-mail item to open it. Header mode icons Recipient Subject Sender Time and date sent E-mail body To close an e-mail item: ■ Tap Done to close the e-mail item. Displaying full header information By default, Mail displays abbreviated header information, which comprises only the From: and Subj: fields. The full header provides complete information about the sender, receiver, and copied recipients, in addition to the subject and date the e-mail item was created.
To create an e-mail item: 1. Tap New. Tap New Tip: You can also create an e-mail item by tapping New from the Message menu. 2. Enter the e-mail address of the recipient. Tip: Enter the address as if you were entering it from your desktop E-Mail application. For example, network users sending an e-mail item to a user on the same network do not need to add Internet information, such as @mycorp.com.
Tip: If the address, CC, subject, or body exceeds the capacity of the screen display, tap the name of the field (for example, tap “To:”) to expand that field. Tap the Done button to return to the New Message screen. Tap the name of the field to open Tap to return to New Message screen To reply to an e-mail item: 1. Tap an e-mail item in the Message list to display it onscreen. 2. Tap Reply. 3.
Looking up an address To identify the recipient of an e-mail item, you need to enter that person’s e-mail address. You can do this either by entering the data directly into the field or by using the Look Up command to access the information in your Address Book. To look up an e-mail address: 1. Tap either the To: or CC: field name to expand it. 2. Enter the first few letters of the last name of the person whose address you want to find. 3. Tap Lookup. 4.
Tap to select Tap here to enter address in field Adding details to e-mail items Before you send your e-mail item, you can attach additional attributes to it, such as a signature or a priority level. These features are dependent on the desktop E-Mail application you use. If your application does not support the attribute you select, your handheld cannot attach that attribute to the e-mail item. The following details are available: Priority Flags an e-mail item as High, Normal, or Low priority.
Setting a priority To set a priority for your e-mail item: 1. In the New Message screen, tap Details. Tap here 2. Tap the Priority pick list and select the priority you want. Tap here Tap to select priority 3. Tap OK. Tip: Your handheld can flag e-mail items with a specific priority only if your desktop E-Mail application supports this feature. Sending a blind carbon copy To add a BCC field to your e-mail item: 1. In the New Message screen, tap Details. 2. Tap the BCC check box to select it. 3.
BCC field Adding a signature to your e-mail item A signature consists of information about yourself that is appended to your e-mail item as its closing. For example, a signature can contain your name, address, phone and fax numbers, and any other text you want to include. By defining such information as a signature, you save yourself the trouble of having to enter it every time you create an e-mail item. Adding a signature to your message is a two-part process. First, you create your signature.
To add a signature to your e-mail item: 1. In the New Message screen, tap Details. 2. Tap the Signature check box to select it and add your signature to the e-mail item. Note: The check box stays selected, so all subsequent e-mail items you create will also contain your signature until you deselect the Signature option. 3. Tap OK. Note: The signature does not display in your e-mail item; only your recipient sees the signature.
Editing unsent e-mail You can make changes to an e-mail that has not yet been sent, as long as you have not yet performed a HotSync operation. When you edit an e-mail item, your handheld removes the item from the Outbox folder and takes you back to the New Message screen, where you can edit the item and resend it, save it as a draft, or delete it. To edit an e-mail item: 1. In the Message list, tap Outbox from the pick list in the upper-right corner. Tap here to display folder 2.
Draft e-mail Sometimes you may not want to send an e-mail item immediately; for example, you may want to add additional information before sending it. Your handheld stores such e-mail items in the Draft folder until you are ready to edit them again. Note: When you’re creating or editing an e-mail item, you can also save the item as a draft by canceling it. When you cancel an item, your handheld opens a dialog asking if you want to save the e-mail item.
Filing e-mail Your handheld can store e-mail you receive or create in the Filed folder. The contents of this folder do not automatically synchronize with your desktop E-Mail application during a HotSync operation. Your handheld, however, stores a backup copy of the Filed folder on your computer hard disk. To file e-mail: 1. Open an e-mail item. 2. Tap the Menu icon . 3. Tap Message, and then tap File. 4.
To remove an e-mail item you received from the Deleted folder: 1. In the Message list, tap Deleted from the pick list in the upper-right corner. 2. Tap the e-mail item you want to restore. 3. Tap Undelete to move the selected item to the Inbox and mark it as read. To remove an e-mail item you created from the Deleted folder: 1. In the Message list, tap Deleted from the pick list in the upper-right corner. 2. Tap the e-mail item you want to restore. 3. Tap Edit to display and modify the item.
To select a folder: 1. Tap the pick list in the upper-right corner to open the list of folders: Inbox: Contains the e-mail from your desktop E-Mail application Inbox, minus any that you have excluded using filtering options. See “Creating special filters” later in this chapter. Outbox: Contains the e-mail you created and sent on the handheld since the last HotSync operation. Deleted: Contains the e-mail you deleted since the last HotSync operation.
To sort the Message list: 1. In the Message list, tap Show. 2. Tap the Sort by pick list and select one of the following options: Date: Sorts e-mail by date and displays the most recent e-mail item at the top of the screen. Sender: Sorts e-mail by sender’s user name and displays items in ascending alphabetical order, based on the first word of the From: field. Subject: Sorts e-mail by subject and displays items in ascending alphabetical order, based on the first word of the Subj: field. 3. Tap OK.
4. Tap the filtering option you want to apply: All: During synchronization, all e-mail items in your desktop EMail Inbox synchronize with your handheld, and all e-mail items in your handheld Outbox are sent to your desktop E-Mail application. Send only: During synchronization, only the e-mail items in your handheld Outbox are sent to your desktop E-Mail application; from there, they are sent to their destinations.
To access the special filter settings: ■ Tap the Filter box in the HotSync Options dialog box. Tap here to display Filter options Ignoring or receiving e-mail The first step in establishing a special filter is to determine if you want to ignore or retrieve e-mail that matches the information you specify.
Defining filter strings E-mail items are filtered based on the information contained in their To:, From:, and Subj: fields. The information that defines what your handheld is looking for is called a filter string. You create a filter string by listing the words you want your handheld to find and separating them with either a comma or a space. Each word in the filter string is joined by an implicit OR, so you do not need to enter logical connectors like AND or OR.
2. Enter your filter string with commas or spaces between the words. Do not add connectors, such as AND or OR, in a string. 3. If your string exceeds the length of the field, tap the name of the field to display the Notes screen for that header field. For more information about header field Notes screens, see “Creating e-mail items” earlier in this chapter. Enter filter data Tap here Tap Done to return to HotSync Options 4. Tap Done to return to the HotSync Options dialog box. 5. Tap OK.
Truncating e-mail items The Truncate feature lets you set a point at which long e-mail items truncate when downloading to your handheld. By default, this Truncate value is 4,000 characters. By truncating long messages, you reduce the time it takes to synchronize your desktop E-Mail and Mail, as well as the amount of storage space e-mail uses on your handheld. Note: Truncation is separate and independent from filtering. To truncate e-mail items: 1. Tap Truncate in the HotSync Options dialog box.
Message menus The Message menu varies depending on whether you are viewing an e-mail item, creating an e-mail item, or viewing the Message list. Message list New Message View Message Options menus The Options menu varies depending on whether you are creating or editing an e-mail item. Message list New Message View Message About Mail Page 184 Shows version information for Mail.
Beaming information Your handheld is equipped with an IR (infrared) port that you can use to beam information to another Palm OS handheld that’s close by and also has an IR port. The IR port is located at the top of the handheld, behind the small dark shield.
Tip: For best results, Palm VII handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two devices must be clear of obstacles. Beaming distance to other Palm OS handhelds may be different. 5. Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld. To beam an application: 1. Open the Applications Launcher. 2. Tap the Menu icon . 3.
4. Tap Yes. Tips on beaming information ■ You can press the Address Book application button two seconds to beam your business card. ■ You can set the full-screen pen stroke to beam the current entry. See “Pen preferences” in Chapter 8 for more information. ■ You can draw the Graffiti Command stroke to activate the Command toolbar, and then tap the Beam icon. ■ You can use the Graffiti Command stroke /B to beam the current entry.
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Chapter 7 Advanced HotSync® Operations HotSync® technology enables you to synchronize data between one or more Palm OS® handhelds and Palm™ Desktop organizer software or another PIM such as Microsoft Outlook. To synchronize data, you must connect your Palm VII™ handheld and Palm Desktop software. You can synchronize your data either directly or indirectly. Direct methods include placing your handheld in the cradle attached to your computer, or using infrared communications.
3. Click the General tab and select one of the following options: Always available: Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld. With this option, the HotSync Manager synchronizes data even when Palm Desktop software is not running. Available only when Palm Desktop software is running: Starts HotSync Manager and monitors requests automatically when you open Palm Desktop software.
Speed: Determines the speed at which data is transferred between your handheld and Palm Desktop software. Try the As Fast As Possible rate first, and adjust downward if you experience problems. This setting allows Palm Desktop software and your handheld to find and use the fastest speed. 5. Click the Modem tab to display the modem settings and adjust the options as needed. See “Conducting a HotSync operation via modem” later in this chapter for more information. 6.
3. Select the appropriate user name from the list. 4. Select an application in the Conduit list. 5. Click Change. 6. Select the direction in which you want to write data, or click Do Nothing to skip data transfer for an application. Note: Changing the HotSync setting from the default affects only the next HotSync operation. Thereafter, the HotSync Actions revert to their default settings. To use a new setting on an ongoing basis, select the Set As Default box.
IR HotSync operations Your handheld is equipped with an infrared (IR) port that supports the IrCOMM implementation of the standards for infrared communication established by the Infrared Data Association (IrDA). This means that not only can you beam data to another Palm OS handheld that’s equipped with an IR port, but you can also beam data to a cell phone and any other device that supports the IrCOMM implementation of the IrDA standards.
3. In the Control Panel, look for the Infrared icon. If the icon is there, your computer is enabled for infrared communication. If it isn’t there, you need to install an infrared driver. Note: If you have an external infrared device attached to your computer, a driver is probably included with the device. Consult the documentation included with the device for information on installing the required driver. To install a Windows 95 infrared driver: 1.
To check the ports used for infrared communication: 1. In the Windows taskbar, click Start, choose Settings, and then choose Control Panel. 2. Double-click Infrared. 3. Click the Options tab. 4. Select Enable infrared communication. The COM port displayed in the drop-down box is the port where your infrared device is attached. It should be different from any port used by the HotSync Manager. 5. Make a note of which port is listed as “providing application support.
Configuring HotSync Manager for infrared communication Next, you need to go to the HotSync Manager and specify the simulated port used for infrared communication. To configure HotSync Manager for infrared communication: 1. Click the HotSync Manager icon in the Windows system tray. 2. Make sure Local is checked on the menu. 3. Choose Setup. 4. Click the Local tab. 5.
Performing an IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation, it is easy to perform the actual operation. To perform an IR HotSync operation: 1. In the Applications Launcher, tap the HotSync icon. 2. Tap Local. 3. Tap the pick list below the HotSync icon and select IR to a PC/Handheld. 4. Position the IR port of your handheld within a couple of inches of the infrared port of your computer. 5. Tap the HotSync icon to start the IR HotSync operation.
You can leave the HotSync application on your handheld set to perform IR HotSync operations and still use the cradle. This is useful if you perform HotSync operations with both your desktop computer and a laptop that you travel with. When you travel, you don’t have to carry a cradle or cable because your handheld is set to perform IR HotSync operations. When you’re in the office, just place your handheld in the cradle and press the HotSync button.
3. Adjust the following options as needed. Serial Port: Identifies the port for the modem. If you are unsure of the port assignment, look at the Modem Properties in the Windows Control Panel. Speed: Determines the speed at which data is transferred. Try the As Fast As Possible rate first, and adjust downward if you experience problems. This setting allows Palm Desktop software and your handheld to find and use the fastest speed. Modem: Identifies the modem type or manufacturer.
Preparing your handheld There are a few steps you must perform to prepare your handheld for a modem HotSync operation. To prepare your handheld for a modem HotSync operation: 1. Tap the Applications icon 2. Tap the HotSync icon . . 3. Tap Modem. Tap here 4. Tap the pick list below the icon and select a modem configuration. Select a modem configuration Note: If you need to create a configuration, tap the Menu icon and then select Options and Connection Setup.
Tap here Note: If you plan to connect to your company’s dial-in server (network modem) instead of connecting to a computer modem, see “Conducting a HotSync operation via a network” later in this chapter. 6. Enter the telephone number to access the modem connected to your computer. 7. If needed, enter a dial prefix (such as “9”) to access an outside line, and then tap the Dial Prefix check box. Tip: You can enter a comma in the field to introduce a “pause” in the dialing sequence.
4. Tap Options, and then tap Conduit Setup. 5. Tap the check boxes to deselect the files and applications that you do not want to synchronize during a modem HotSync operation. The default setting is to synchronize all files. Note: Applications that do not have a database (such as games) do not synchronize — even if you select the item in the Conduit Setup dialog box. 6. Tap OK.
Conducting a HotSync operation via a network When you use the network HotSync technology, you can take advantage of the LAN and WAN connectivity available in many office environments.
4. Click the Network tab and make sure your user name has a check mark next to it. If the check mark is not there, click the check box next to your user name. 5. Click OK. 6. Place your handheld in the cradle and perform a HotSync operation. The HotSync operation records network information about your computer on your handheld. With this information, your handheld can locate your computer when you perform a HotSync operation over the network. To prepare your handheld for a network HotSync operation: 1.
6. Tap OK. 7. Tap Select Service. Tap here Note: See “Network preferences and TCP/IP software” in Chapter 8 for information on creating a network connection. 8. Tap Service and select a service. Tap here 9. Tap Done. 10. Tap the Menu icon . 11. Tap Options, then tap Conduit Setup. Follow the instructions in “Selecting the conduits for a modem HotSync operation” earlier in this chapter.
Performing a network HotSync operation After you prepare your computer and your handheld, and select your Conduit Setup options, you are ready to perform a network HotSync operation. To perform a network Hotsync operation: ■ Tap the modem HotSync icon to begin the operation. Using File Link The File Link feature enables you to import Address Book and Memo Pad information onto your handheld from a separate external file such as a company phone list.
Creating a user profile If you use the File Link feature to configure several Palm OS handhelds with specific information (such as a company phone list) before distributing them to their actual users, you can create a user profile to load the data into an handheld without associating that data with a user name. The User Profile feature is designed only for the first-time HotSync operation, before you assign a User ID to a particular handheld. To create a user profile: 1. Open Palm Desktop software. 2.
To use a profile for the first-time HotSync operation: 1. Place the new handheld in the cradle. 2. Press the HotSync button on the cradle. 3. Click Profiles. 4. Select the profile you want to load on the handheld, and click OK. 5. Click Yes to transfer all the profile data to the handheld. The next time you perform a HotSync operation, Palm Desktop software prompts you to assign a user name to the handheld.
Chapter 8 Setting Preferences for Your Handheld The Preferences screens enable you to customize the configuration options on your handheld. In the Preferences screens, you can do the following: Buttons Assign different applications to the buttons on the front panel of your handheld and the HotSync® button on the cradle; identify an application to open whenever you raise the antenna; reassign the full-screen pen stroke command. Digitizer Calibrate the screen on your handheld.
Viewing preferences To open the Preferences screens: 1. Tap the Applications icon 2. Tap the Preferences icon . . 3. Tap the pick list in the upper-right corner of the screen. 4. Select the Preferences screen you want to view. Buttons preferences The Buttons Preferences screen enables you to assign different applications to the buttons on the front panel of your handheld and the HotSync button on the cradle.
To identify the application that opens when you raise the antenna: 1. Tap the pick list next to the Applications button. 2. Tap the application you want to open whenever you raise the antenna. Tip: Tap Default to have the Wireless category of the Applications Launcher open when you raise the antenna. Pen preferences The Buttons Preferences screen enables you to change the assignment of the full-screen pen stroke. By default, the full-screen pen stroke activates Graffiti Help.
Graffiti Help: Opens a series of screens that show the complete Graffiti character set. Turn Off & Lock: Turns off and locks the handheld. You must as- sign a password to lock the handheld. When locked, you need to enter the password to use your handheld. Beam Data: Beams the current record to another Palm OS® hand- held equipped with an IR port. 3. Tap OK.
Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen. This is the same screen that appears when you go through the Setup process for your handheld. You can recalibrate your screen after a hard reset, or if your digitizer drifts. Formats preferences Use the Formats Preferences screen to set the country default and the display format of the dates, times, and numbers on your handheld.
Time, date, week start, and numbers formats The Time setting defines the format for the time of day. The time format that you select appears in all applications on your handheld. To select the time, date, week start, and numbers format: 1. Tap the Time pick list and select a format. 2. Tap the Date pick list and select a format. 3. Tap the Week starts pick list, and select whether you want the first day of the week to be Sunday or Monday.
System, alarm, and game sounds Your handheld uses a variety of sounds. The System, Alarm, and Game Sound settings enable you to turn the sounds on or off, and to adjust the volume level. To set the system and alarm sounds: 1. Tap the System Sound pick list and select the sound level. Note: When you turn off the System Sounds, you also turn off the “chime” tones associated with the HotSync operation. 2. Tap the Alarm Sound pick list and select the sound level. 3.
Connection preferences The Connection Preferences screen enables you to define the settings used to perform different types of HotSync operations. The screen displays a list of available configurations that are ready to be further defined; the list varies depending on the kind of software you’ve added to your handheld. For example, a modem connection appears on the list. If you have this modem, you only need to specify the phone setup (and network connection — if required) to complete the configuration.
Sample connection for remote IR HotSync operations The following sample configuration would enable you to perform an IR HotSync operation by sending data through the IR port of a modem attached to a cell phone, which then dials a modem attached to your desktop computer, to synchronize with your Desktop application. For this example, you use the IrCOMM to Modem connection. To create an IrCOMM to Modem connection: 1. Tap New. 2. Enter a name to identify this configuration. 3.
Your new configuration appears in the list of available configurations After you create the configuration, you need to set up the HotSync Manager of your Desktop application and the HotSync application of your handheld to perform a modem HotSync operation. Network preferences and TCP/IP software The Network Preferences settings enable you to use the TCP/IP software that is included in the Palm OS software.
Selecting a service Use the Service setting to select the service template for your Internet Service Provider or a dial-in server. Service templates are a set of ISP and dial-in server configuration settings that you can create, save, and reuse. To select a service: 1. Tap the Service pick list. Tap here to display a list of service templates 2. Tap the predefined service template you want to use.
Entering a password The Password box identifies the password you use to log into your server or ISP. Your entry in this field determines whether your handheld prompts you to enter a password each time you log into your network: ■ If you do not enter a password, your handheld displays the word “Prompt” in this field and asks you to enter a password during the login procedure.
To select a connection: 1. Tap the Connection pick list. Tap here to display a list of available connections 2. Tap the connection you want to use. Adding telephone settings When you select the Phone field, your handheld opens a dialog box in which you define the telephone number you use to connect with your ISP or dial-in server. In addition, you can also define a prefix, disable Call Waiting, and give special instructions for using a calling card.
Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line. For example, many offices require that you dial “9” to dial a number outside the building. To enter a prefix: 1. Tap the Dial Prefix check box to select it. Select this box if you need to use a prefix Enter your prefix here 2. Enter the prefix. Tip: It’s a good idea to add a comma after the prefix. One comma adds a two-second delay to the transmission. 3. Tap OK.
Note: Each telephone company assigns a code to disable Call Waiting. Contact your local telephone company for the code that is appropriate for you. It’s a good idea to add a comma after the code. One comma adds a two-second delay to the transmission. 3. Tap OK. Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or Intranet server. Keep in mind that there is usually a delay before you enter your calling card number.
To establish a connection: ■ In the Network Preferences screen, tap Connect to dial the current service and display the Service Connection Progress messages. Tip: To see expanded Service Connection Progress messages, press the lower half of the Scroll button. To close a connection: ■ Tap Disconnect to terminate the connection between your handheld and your service.
Select connection type 3. Tap the Connection type pick list and select one of the following connection types: PPP: Point-to-Point protocol SLIP: Serial Line Internet Protocol CSLIP: Compressed Serial Line Internet Protocol Note: If you are not sure, try PPP; if that doesn’t work, ask your Internet Service Provider or your System Administrator for the correct connection type.
Defining primary and secondary DNS The Domain Naming System (DNS) is a mechanism in the Internet for translating the names of host computers into IP addresses. When you enter a DNS number (or IP address), you are identifying a specific server that handles the translation services. Each IP address has four sections, separated by periods. In the Details dialog box, you enter each section separately.
To identify dynamic IP addressing: ■ Tap the IP Address check box to select it. Tap to select automatic IP address To enter a permanent IP address: 1. Tap the IP Address check box to deselect it and display a permanent IP address field below the check box. 2. Tap the space to the left of the first period then enter the first section of the IP address. Note: Each section must be a number from 0 to 255. 3. Tap and enter the remaining sections of the IP address. 4. Tap OK.
■ In the Login Script dialog box on your handheld, accessed from the Details dialog box in Network Preferences Tap here to see the list of available commands Note: You can also use non-ASCII and literal characters in your login script. See Appendix D for more information. Creating a login script on your handheld You can create login scripts by selecting commands from the Command pick list in the Login Script dialog. Some commands, such as Send, require you to supply additional information.
Wait For Tells your handheld to wait for specific characters from the TCP/IP server before executing the next command. Wait For Prompt Detects a challenge-response prompt coming from the server and then displays the dynamically generated challenge value. You then enter the challenge value into your token card, which in turn generates a response value for you to enter on your handheld. This command takes two arguments, separated by a vertical bar (|) on the input line.
Plug-in applications You can create plug-in applications containing script commands that extend the functionality of the built-in script commands. A plug-in application is a standard PRC application that you install on your handheld just like any other application. After you install the plug-in application, you can use the new script commands in a login script.
Service menu Options menu TCP/IP troubleshooting If you are having a problem establishing a network connection using TCP/IP, check this section and try the suggestions listed. Displaying expanded Service Connection Progress messages It’s helpful to identify at what point in the login procedure the connection fails. An easy way to do this is to display the expanded Service Connection Progress messages. Expanded Service Connection Progress messages describe the current stage of the login procedure.
Adding a DNS number If your ISP or dial-in server requires a DNS number and you did not enter that information in the Network Preferences screen, it will appear that you successfully logged into your network. When you try to use an application or look up information, however, the connection fails. If this occurs, try adding a DNS number. Ask your ISP or your System Administrator for the correct Primary and Secondary DNS IP numbers.
ShortCuts preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti strokes. This section describes how to create, edit, and delete a ShortCut. See “Graffiti ShortCuts” in Chapter 2 for more information on the use of ShortCuts. Creating a ShortCut You can create a ShortCut for any words, letters, or numbers. All ShortCuts you create appear on the list in the ShortCut Preferences screen.
ShortCut Editing a ShortCut After you create a ShortCut, you can modify it at any time. To edit a ShortCut: 1. Tap the ShortCut you want to edit. 2. Tap Edit. 3. Make the changes you want and tap OK. Deleting a ShortCut If you don’t need a ShortCut, you can delete it from the ShortCut list. To delete a ShortCut: 1. Tap the ShortCut you want to delete. 2. Tap Delete. 3. Tap Yes. Wireless preferences The Wireless Preferences screen enables you to do the following: ■ View your address on the Palm.
To change the IP address of your proxy server: 1. Tap the Proxy field. Tap here 2. Tap the dot to the right of the first section of the Proxy field, and then enter the first section of the IP address. Note: Each section must be a number from 0 to 255. 3. Repeat step 2 for the second, third, and last sections of the IP address. 4. Tap OK. Tip: To restore the initial IP address of the proxy server, tap Default.
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Appendix A Maintaining Your Handheld This chapter provides information on the following: ■ Caring for your handheld ■ About the AAA batteries ■ Automatic recharging of the transmitter ■ Proper use of the antenna ■ Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble-free service. Please observe the following general tips when using your handheld: ■ Take care not to scratch the screen of your handheld.
About the AAA batteries Please note the following considerations when replacing the batteries in your handheld: ■ Under normal conditions, depending on your usage pattern, the AAA batteries of your handheld should provide weeks of use. You can conserve battery life by minimizing the use of the backlight feature, and changing the Auto-off setting that automatically turns the handheld off after a period of inactivity. See “General preferences” in Chapter 8 for more information.
Automatic recharging of the transmitter The transmitter used by your handheld for web clipping and wireless Internet messaging contains a rechargeable storage battery. It is a NiCad (nickel-cadmium) battery. When you first set up your handheld, the initial charging of the transmitter takes about 70 minutes. Like any storage battery, the transmitter must be recharged. How often recharging must happen depends on the frequency with which you use web clipping and wireless Internet messaging.
“Insert new AAA batteries” indicates that the batteries in your handheld lack sufficient power to continue recharging the transmitter. Insert new batteries as soon as you can. Charge Finish: Appears only when recharging has been scheduled or is under way. Displays the estimated time that recharging will end. Recharging takes less time than the initial charging of the transmitter. While the transmitter is being recharged, you cannot use web clipping applications or the iMessenger® application.
Proper use of the antenna The antenna of your handheld is designed to be durable and can easily withstand years of normal use. It is a movable part, however, so it’s important to handle it with care. Keep these points in mind as you use the antenna: ■ Do not lift or drag your handheld by the raised antenna. ■ Do not bend the antenna. ■ When you raise the antenna, you feel three clicks at its three positions: 90°, 135°, and 180°.
To be sure the antenna is raised to 180°, place the handheld face down on a flat surface and flatten the antenna against the surface. 4. Grasp the antenna close to the pivot point with your thumb and index finger. 5. Using your thumb, firmly push the antenna out of the pivot point. Note: After you remove the antenna, be careful not to change the alignment of the pivot point. To insert the new antenna: 1.
Resetting your handheld Under normal circumstances, you will not have to use the reset button. On rare occasions, however, your handheld may no longer respond when you press buttons or tap the screen. In this case, you need to reset your handheld so that it will work again. Reset button Performing a soft reset A soft reset tells your handheld to stop what it’s doing and start over again. All records stored in your handheld are retained with a soft reset.
Performing a hard reset With a hard reset, all records stored in your handheld are erased. Never perform a hard reset unless a soft reset does not solve your problem. After performing a hard reset, you can transfer the data in Palm™ Desktop software to your handheld by performing a HotSync operation. To perform a hard reset: 1. Hold down the power button on the front panel of the handheld. 2.
2. From the HotSync Manager menu, choose Custom. 3. Select the appropriate user name from the list. 4. Select an application in the Conduit list. 5. Click Change. 6. Select Desktop overwrites handheld. Note: Changing the HotSync setting from the default affects only the next HotSync operation. Thereafter, the HotSync actions revert to their default settings. 7. Click OK. 8. Repeat steps 4 through 7 to change conduit settings for other applications. 9. Click Done to activate your settings. 10.
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Appendix B Frequently Asked Questions If you encounter a problem with your handheld, do not call Technical Support until you have reviewed the following list of frequently asked questions, and you have also reviewed the following: ■ The README file and HelpNotes located in the folder where you installed Palm™ Desktop software on your computer (or on your installation CD) ■ The Palm Desktop online Help ■ ■ The “Palm Support Assistant” knowledgebase, accessible at http://www.palm.
Software installation problems Problem Solution I cannot install Palm Desktop software with Windows 95/98. Try the following: 1. Disable any virus scanning software on your computer. 2. Press CTRL-ALT-DELETE and end all tasks except Systray and Explorer. 3. Make sure your computer has at least 20MB disk space. 4. Delete all temporary files. 5. Run ScanDisk on your computer. 6. Reinstall Palm Desktop software.
Operating problems Problem Solution I don’t see anything on my handheld’s screen. Try each of these in turn: I get a warning message telling me my handheld memory is full. ■ Adjust the contrast control. See “Locating back panel components” in Chapter 1. ■ Make sure the batteries are installed properly. See “Installing the batteries” in Chapter 1. ■ Replace the batteries. If your handheld still does not operate, try a soft reset. See “Resetting your handheld” in Appendix A.
Tapping and writing problems Problem Solution When I tap the buttons or screen icons, my handheld activates the wrong feature. Calibrate the screen. See “Digitizer preferences” in Chapter 8. When I tap the Menu icon , nothing happens. Not all applications or screens have menus. Try changing to a different application. I can’t get my handheld to recognize my handwriting. ■ For your handheld to recognize handwriting input with the stylus, you need to use Graffiti® writing.
Wireless problems Problem Solution The signal strength is weak. ■ Make sure the antenna is pointing straight up, perpendicular to the ground: If you hold your handheld in your hand, raise the antenna to 135°. If you lay it on a table or other surface parallel to the ground, raise the antenna to 90°. Tap the Diagnostics icon . Then monitor the signal strength while you try the following solutions: I forgot the password to my Palm.Net™ service account.
Application problems Problem Solution I tapped the Today button, but it does not show the correct date. Your handheld is not set to the current date. Make sure the Set Date box in the General Preferences screen displays the current date. See “General preferences” in Chapter 8 for more information. I know I entered some records, but they do not appear in the application. ■ Check the Categories pick list (upperright corner). Choose All to display all of the records for the application.
HotSync problems Problem Solution I cannot do a HotSync operation; what should I check to make sure I am doing it correctly? ■ Check the Windows system tray to make sure the HotSync Manager is running. If it is not, open Palm Desktop software. ■ Click the HotSync Manager, choose Setup, and click the Local tab. Check that the Serial Port setting displays the correct serial (COM) port where your cradle is attached. ■ Make sure the cradle is connected securely.
I tried to do a local HotSync operation, but it did not complete successfully. Try each of these in turn: ■ Make sure HotSync Manager is running. If HotSync Manager is running, exit and restart it. ■ Make sure you selected Local from the HotSync Manager menu or the Palm Desktop software menu. ■ Check the cable connection between the cradle and the serial port on your computer. ■ Make sure you selected the correct serial port on the Local tab in the Setup dialog.
I tried to do a modem HotSync operation, but it did not complete successfully. Check the following on your computer: ■ Make sure your computer is turned on and that it does not shut down automatically as part of an energysaving feature. ■ Make sure the modem connected to your computer is turned on and is connected to the outgoing phone line. Make sure Modem is checked in the HotSync Manager menu. Make sure the modem you are using with your handheld has an on-off switch.
I tried to do a modem HotSync operation, but it did not complete successfully. (continued) I can’t perform an IR HotSync operation. Page 256 Check the following on your handheld: ■ Confirm that the telephone cables are securely attached to your modem. ■ Make sure the dialing instruction dials the correct phone number. ■ If you need to dial an outside line prefix, make sure you selected the Dial Prefix option on your handheld and entered the correct code.
When I tap the HotSync button on the cradle, nothing happens on Palm Desktop software and my handheld times out. ■ Check Palm Desktop software HotSync Setup options to confirm that you have the correct settings for local HotSync operations. ■ If you are experiencing intermittent success, try a lower speed setting on the Local tab in the Setup dialog box in the HotSync Manager. ■ Close and restart HotSync Manager on your computer. ■ Verify there are no COM port conflicts on your computer: 1.
My handheld displays the message “Waiting for sender” when it’s near my computer’s infrared port. ■ Your computer’s infrared port may be set to search automatically for the presence of other infrared devices. Do the following to turn off this option: 1. In the Windows taskbar, click Start. 2. Choose Settings, and then choose Control Panel. 3. Double-click Infrared. 4. Click the Options tab. 5. Deselect the option Search for and provide status for devices in range. 6. Click Apply and OK.
Beaming problems Problem Solution I cannot beam data to another Palm OS handheld. ■ For best results, Palm VII handhelds should be between ten centimeters (approximately 4") and one meter (approximately 39") apart, and that the path between the two handheld must be clear of obstacles. Beaming distance to other Palm OS handhelds may be different. ■ Move your handheld closer to the receiving handheld. ■ Perform a soft reset. See “Performing a soft reset” in Appendix A for more information.
Password problems Problem Solution I forgot the password, and my handheld is not locked. You can use Security to delete the password. If you do this, your handheld deletes all entries marked as private. You can, however, perform a HotSync operation before you delete the password: the HotSync process backs up all entries, whether or not they are marked private. In this case, the following procedure restores your private entries and lets you access them: 1.
Technical support and customer care If, after reviewing the sources listed at the beginning of this appendix, you cannot solve your problem, contact your regional technical support office by e-mail, phone, or fax. For support e-mail addresses and phone numbers, see the Getting Started guide, which comes with your handheld. Before requesting support, please experiment a bit to reproduce and isolate the problem.
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Appendix C Creating a Custom Expense Report This section explains how to modify existing Expense application templates and how to create your own custom expense report templates for use with the Expense application. Note: This section assumes that you are familiar with Microsoft Excel or a similar spreadsheet application. If you are not familiar with Microsoft Excel, consult your company’s Information Services department or another experienced user.
Customizing existing sample templates Four sample Expense Report templates come with Palm Desktop software. These templates are stored in the Template folder (which is in the same folder as Palm Desktop software). If the layout of one (or more) of these templates is appropriate for your reporting needs, you can easily customize the templates with your company name and other information. To customize a sample Expense Report template: 1. Make a backup copy of the contents of the Template folder. 2.
4. From the File menu, choose Save As. 5. Click the Save as type drop-down list and choose Template (*.xlt). 6. Navigate to the Template folder (in the Palm Desktop software directory). Note: If you do not need to change the Maptable.xls file, save the template file with its original file name (e.g., Sample2.xlt). If you do need to change the Maptable.xls file, give your modified template a unique name. Be sure to use the .xlt file suffix, which defines the file as a Microsoft Excel template. 7.
Sections A Section is an area of the report that has common formatting. It is common for an Expense report to have more than one Section. For example, the following sample Expense Report named Sample3.xlt contains several Sections. Section 1 (not prepaid) Section 2 (prepaid) Section 3 Because your Expense data maps to row and column areas of your final report, different Sections require different definitions for the data mapping.
Analyzing your custom Expense Report If you already have a custom Excel expense report, you can use it with a modified mapping table. However, before you can create a Maptable.xls file that corresponds to your custom Expense Report, you must first analyze the characteristics of your report. Perform the following before you begin a custom mapping table: ■ Print a copy of your custom expense report. Activate the Row and Column Headings option in the Sheet settings of the Page Setup command.
Programming the mapping table Once you have analyzed the components of your custom Expense Report, you can program the mapping table to fill the report with data from the handheld. To program a new custom mapping table: 1. Open a copy of the Maptable.xls file in Microsoft Excel. Note: This file is located in the same folder as the Palm Desktop software application. Make a backup copy of this file before you make your modifications. 2. Mapping a new template.
5. Scroll down to a blank area of the Maptable.xls file (below the rows used for Sample4.xlt), and click on a row number to select a blank row. 6. From the Edit menu, choose Paste. A copy of the rows you selected in step 3 is pasted into the Maptable.xls file. 7. Name the table. In the cell immediately to the right of the cell entitled Template Name, enter the exact file name of your custom Expense Report template. 8. Define the number of Sections.
10. Define the dimensions of the Section. The dimensions of the Section appear in the green columns (10–13). # of Rows: Represents the total number of rows in the Section, ex- cluding any header or total rows. In other words, this includes only the number of rows in the Section where your handheld data will be placed. # of Columns: Represents the total number of columns in the Sec- tion, excluding any header or total columns.
12. Define whether the Section is in list format. This setting appears in the light purple columns (18–19). If the Section will present the data in a list format, enter the word “yes”. Otherwise, enter the word “no”. The following diagram shows data presented in a list format: Only if your section is in list format: In the Expense Type cell, enter the number of the row or column where the expense description will be placed.
15. Mark a Section for prepaid expenses (yellow column). If a row in the map table is for prepaid (company paid) expenses, type a “yes” in the cell on that Section’s row. Type “no” in all the cells of this column that do not pertain to prepaid expenses. 16. Repeat steps 9 through 15 for each Section that you have defined for your custom Expense Report. 17. Map Expense Report Options dialog (magenta section).
Expense file details The Expense.txt file contains four groups of data. It will be easier to see these four distinct groups of data if you open the file with a spreadsheet application. Trips Shows the number of Expense application categories, and lists each one followed by an “end” statement. Currency Shows how many currencies were used for the Expense data, and lists the countries that correspond to that currency. Trip Shows the number of expenses by category, and lists the expenses for each category.
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Appendix D Non-ASCII Characters for Login Scripts The following information enables you to create custom login scripts that require non-ASCII characters. It is provided for advanced users who understand the use and requirements of such characters in a custom login script. Use of ^char You may use the caret ( ^ ) to transmit ASCII command characters. If you send ^char, and the ASCII value of char is between @ and _, then the character is automatically translated to a single-byte value between 0 and 31.
Literal characters The backslash ( \ ) character defines that the next character is transmitted as a literal character, and is not subject to any special processing ordinarily associated with that character.
Palm.Net™ Service Agreement and Other Product Information Palm.Net service agreement NOTICE TO END USER: CAREFULLY READ THE FOLLOWING LEGAL AGREEMENT (“AGREEMENT”). USE OF THE PALM.NET™ WIRELESS COMMUNICATION SERVICE (THE “SERVICE”) CONSTITUTES YOUR ACCEPTANCE OF THESE TERMS. IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT, DO NOT ACTIVATE THE SERVICE.
ings”) through the Palm.Net site on the World Wide Web at the URL http:// www.palm.net (the “Palm.Net Site”) by entering the corresponding U.S. Postal Service zip code in the space provided. You acknowledge and agree, however, that the Service Ratings are merely approximate guidelines, and shall not be considered to be a warranty or representation of Palm, Inc.
4.2 Payment. To establish an individual, non-corporate accounts, payment must be made by a major credit card accepted by Palm, Inc. (currently, VISA, MasterCard, and American Express). For a corporate account, payment may be made by major credit card or via an approved purchase order. Cash will not be accepted. 4.3 Activation and Changes. Upon each activation of your account, you may be charged an activation fee.
POSTING ON THE PALM.NET SITE. PALM, INC. MAY ADDITIONALLY PROVIDE NOTICE OF BILLING CHANGES THROUGH YOUR DESKTOP E-MAIL OR THROUGH THE U.S. MAIL. If any such change is unacceptable to you, you may terminate your subscription to the Service, as provided in Section 5 below. YOUR CONTINUED USE OF THE SERVICE FOLLOWING THE EFFECTIVE DATE OF A CHANGE TO SUCH FEES AND BILLING METHODS SHALL CONSTITUTE YOUR ACCEPTANCE OF SUCH CHANGE. 5. Term; Termination; Effect of Termination. 5.1 Obligations.
8. Disclaimer of Service Warranties. 8.1 Subscription to Service does not affect the warranty that came with your Palm VII device. No additional warranty is provided as a result of subscribing to the Service. Palm, Inc. SPECIFICALLY DISCLAIMS ANY RESPONSIBILITY FOR ANY EQUIPMENT OR SOFTWARE PROVIDED BY YOU AND IN NO WAY WARRANTS THE CAPABILITIES OF ANY SUCH PROVIDED EQUIPMENT OR SOFTWARE USED IN CONJUNCTION WITH THE SERVICE OR THE PALM VII DEVICE. PALM, INC.
9. Limitation Of Liability For The Service. 9.1 Palm, Inc. shall not be liable for any loss, injury, claim, liability or damage of any kind resulting in any way from (i) your use of the Service, (ii) your use of any equipment in connection with the Service, or (iii) the content of materials included with or accessed via use of the Service, or (iv) any goods or services purchased through the Service. Neither Palm, Inc.
11.1 Rules of Use. If you elect to use the Wireless Internet Messaging Service (the “Messaging Service”), you hereby agree to comply with the additional terms and conditions set forth in this Section 11 (“Messaging Terms and Conditions”). You further agree that this Agreement applies with equal force and effect to your use of the Messaging Service. (a) You are solely responsible for the contents of your transmissions through the Messaging Service.
12. General. 12.1 Entire Agreement. This Agreement is intended as the complete, final and exclusive statement of the terms of the agreement between the parties relating to the subject matter hereof and supersede all prior understandings, writings, proposals, representations or communications, oral or written, relating to the subject matter hereof. Palm, Inc. may make changes to this Agreement by notifying you in accordance with Section 12.3. No change requested by you shall be binding upon Palm, Inc.
12.8 Arbitration. All disputes, claims, and controversies between the parties arising out of or related to this Agreement or the breach thereof (except for non-payment or late payment; and breach of any obligation of confidentiality or infringement of any intellectual property right for which an injunction may be sought) shall be settled by arbitration. The arbitration shall be conducted by one arbitrator under the then current Commercial Arbitration Rules of the American Arbitration Association.
The use of shielded I/O cables is required when connecting this equipment to any and all optional peripheral or host devices. Failure to do so may violate FCC rules. Caution: Changes or modifications not covered in this manual must be approved in writing by the manufacturer’s Regulatory Engineering Department. Changes or modifications made without written approval may void the user’s authority to operate this equipment. Responsible Party: Palm VII Product Family Palm, Inc.
Uwaga Palm.
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Index A AAA batteries. See Batteries ABA (Address Book archive file) 41 Accented characters Graffiti writing 38 onscreen keyboard 40 Account on Palm.Net service 126 Activating the Palm.Net service 14, 125 Add-on applications 46–49, 244 Address Book *If Found Call* entry 96 adding custom fields 99 archive files (.
Attachments iMessenger application 145, 157 Mail 179 Automatic fill, in Expense 120 Auto-off delay 214 Autotext.
Conduits for connecting to PIMs 14 for modem HotSync operations 201 for synchronizing applications 253, 191–192, 244–245 Confirming e-mail 172 Conflicting events 91 Connecting to Internet 129, 138 service templates 224 to server or ISP 223 Connection preferences 218 selecting for network 220 Continuous events deleting from Date Book 63 scheduling 86 Contrast control 7 Copy Page command in web clipping applications 135 Copying text 62 Country default setting 213 Coverage of Palm.
Sunday or Monday to start week 214 switching views 89 untimed events 81, 84 Week view 89, 214, 252 Dates Expense item 111 setting current 29, 252 showing in iMessenger list 156 showing in Mail list 177 To Do List record due 102 Day (Date Book view) 81, 94 DBA (Date Book archive file) 41 Decimal point 214 Default categories 67 currency in Expense 113 proxy server 235 settings.
Entering data 24–27 importing from other applications 41–42 problems with 250 using Graffiti writing 31–40 using the computer keyboard 41 using the onscreen keyboard 40 Entries. See Address Book Eudora 162 Euro displaying on desktop computer 115 in Expense 113 printing 116 problems with 252 Events. See Date Book Excel, transferring Expense data to 115–119 Exchange 162 Exchanging data.
and iMessenger application 158 IR operation 193–198 linking to external files 206 local operation 66, 190, 254 Manager 194, 196 modem operation 191, 198–202, 255–256 modem settings 199 network operation 203–206 operations using cradle 197, 216 operations using IR port 196–197, 217–218 options for filtering e-mail 178–182 problems with 253–258 problems with IR 256 before replacing batteries 238 setting options 189–191 for synchronizing data 12 using with another PIM 50 menu commands 23 moving the cursor 39
creating messages 145–147 deleting messages 154, 158 different from Mail 137 draft messages 153 editing unsent messages 152 filing messages 154 folders 155 fonts 79 forwarding address 158 icons in 139 log of wireless transaction 140 long messages 141–143 mailbox on network 157 menus 159 opening messages 140–145 opening upon raising antenna 211 overview 16, 124, 137 purging deleted messages 155 recovering deleted messages 155 replying to messages 147 rerouting replies 149 sending messages 145–147, 151 short
to add to e-mail (Mail) 168–169 to add to messages (iMessenger application) 148 Lost handheld, contact for 96 Lost records 252 Lotus 1-2-3, for expense reports 272 cc:Mail 162 Organizer, importing data from 41 M Macintosh 115, 193, 227 Macintosh compatibility 4, 159 Mail address lookup 168–169 attachments 179 BCC (blind carbon copy) 169, 170 changing setup 164 closing e-mail 165 confirm delivery 169, 172 confirm read 169, 172 creating e-mail 165–167 deleting e-mail 175 desktop configuration 162–164 differe
To Do List 104 web clipping applications 136 Messages. See iMessenger application Microsoft Excel, transferring Expense data to 115–119 Exchange 162 Outlook, connecting to 14, 162, 253 Windows 95, 98 193 Windows Messaging 4.
deleting 51 for network 220 forgotten 53, 260 for Palm.Net service 15, 251 Pasting text 62 Payment, Expense item 112 PDB (add-on application file extension) 47 Pen stroke, full-screen 211–212 Personal information managers.
Date Book 81 defined 61 deleting 63, 87 displaying a category of 68 duplicating address 98 editing 61–63 Expense 110 fonts 79 hiding private 50, 76 lost 252 masking private 50, 76 Memo Pad 105 notes for 78–79 number of 261 private 76–78 purging 64 sorting 75–76 To Do List 100 Recovering deleted e-mail (Mail) 175 deleted messages (iMessenger application) 155 filed e-mail (Mail) 175 filed messages (iMessenger application) 154 Recycling NiCad battery 240 Removing applications 49 Desktop software 50 Renaming ca
messages from web clipping applications 136 queries to Internet 131 Separators between addresses 146, 166 Serial connections 216 Serial port 8, 190, 198 Service agreement, Palm.Net 277 Service templates 224, 230 Service, Palm.Net 124 Service, selecting for network 219 Setting up handheld 10 Settings.
archive files (.tda) 41 categorizing records 67, 103 completed items 103 completion date 103 conduit for synchronizing 191 creating records 61, 100 deleting records 63, 87 due date 102, 103 fonts 79 menus 104 notes for records 78–79 opening 58 overview 58 prioritizing records 100, 103 private records 78 problems with 252 purging records 64, 103 sorting records 75 Today. See Current date Transferring data. See HotSync Transmitter 10, 239 Transmitting data.
Wireless preferences 234 Writing area 6 Writing.
