User Guide
Copyright and Trademark © 2005 palmOne, Inc. All rights reserved. palmOne, Tungsten, the Tungsten logo, “T” (Stylized), Addit, Blazer, Graffiti, HotSync, the HotSync logo, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. palmOne, Inc.
Table of Contents About This Guide .................................................................xix Tips for viewing this guide........................................................................xix What’s in this guide? ..................................................................................xx Step-by-step instructions.................................................................... xx Links................................................................................................
What software is on my handheld?...........................................................25 What’s on the CD? ......................................................................................26 Related topics..............................................................................................30 Chapter 3: Moving Around in Applications.........................31 Opening applications..................................................................................32 Using Favorites...........
Graffiti 2 ShortCuts.............................................................................. 56 Entering information with the onscreen keyboard ..................................57 Entering info from Contacts into another application .............................59 Editing information.....................................................................................61 Selecting information.......................................................................... 61 Copying and pasting information ..
Restoring archived items on your computer .................................. 110 Related topics............................................................................................111 Chapter 6: Managing Your Contacts .................................. 112 Adding a contact ......................................................................................113 Entering additional contact information ..........................................116 Selecting contact field types ........................
Deleting a specific event ...................................................................151 Deleting all your old events ..............................................................153 Checking your schedule ...........................................................................154 Viewing your appointments and tasks together .............................154 Viewing your daily schedule ............................................................156 Viewing your weekly schedule ...................
Working with palmOne™Media on your computer...............................193 Related topics............................................................................................194 Chapter 10: Listening to Music...........................................195 Transferring MP3 files to an expansion card .........................................196 Transferring music from a CD to your handheld ..................................201 Playing music on your handheld ..........................................
Working with Memos on your computer................................................235 Related topics............................................................................................236 Chapter 13: Writing Notes in Note Pad..............................237 Creating a note .........................................................................................238 Choosing the pen and paper (background) colors .........................239 Setting an alarm .........................................
Setting basic account options ..........................................................275 Setting advanced mail options .........................................................279 Testing your new account ................................................................ 283 Managing email accounts ........................................................................284 Editing an email account ..................................................................284 Deleting an email account ..............
Working with email messages ................................................................318 Forwarding an email message .........................................................318 Deleting a message ...........................................................................320 Deleting old messages ......................................................................321 Emptying the trash ............................................................................
Setting advanced account preferences ...........................................369 Changing email header details......................................................... 371 Backing up mail databases ...............................................................372 Synchronizing IMAP mail folders wirelessly................................... 374 Prerequisites for wireless IMAP folder synchronization ................ 374 Turning IMAP folder synchronization on or off ..............................
Disconnecting from the Internet ......................................................401 Connecting to the Internet ................................................................402 Downloading files and pages ..................................................................403 Downloading a file ............................................................................403 Saving a web page ............................................................................404 Viewing a saved file ...........
Chapter 19: Sharing Information........................................428 Using the Send command ......................................................................429 Sending information from within an application using Bluetooth technology ...................................................................................429 Sending a category using Bluetooth technology ...........................431 Sending an application using Bluetooth technology .....................
Chapter 22: Keeping Your Information Private..................457 Choosing a security level .........................................................................458 Marking information as private ...............................................................459 Setting the level of privacy ......................................................................460 Hiding or masking private entries ....................................................460 Viewing an entry that is masked ....................
Choosing secondary locations for other time zones .............................493 Modifying the locations list......................................................................494 Adding new locations .......................................................................494 Deleting a location .............................................................................496 Setting the alarm clock .............................................................................
Connecting your handheld to other devices ..........................................530 Changing the preset connection settings ........................................530 Creating your own connection settings ...........................................532 Connecting your handheld to a mobile phone ...............................535 Customizing network settings .................................................................536 Setting up a service profile ..................................................
Chapter 28: Common Questions .......................................568 Setup..........................................................................................................568 Handheld ...................................................................................................570 Moving around..........................................................................................573 Entering information ................................................................................
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun.
What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information. Look for these cues in instructions: Continued Done Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You’re done. [ ! ] IMPORTANT A step that you must follow; otherwise, you could experience an error or even lose information. [ & ] OPTIONAL A step you might find useful.
Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described; may include a link to more information. » Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter What’s in the box? System requirements Step 1: Charging your handheld Step 2: Turning on your handheld for the first time Step 3: Installing your software Congratulations on the purchase of your new Tungsten™ E2 handheld from palmOne! You’re about to discover so many things about your handheld that will help you better manage your life and have fun, too.
» CHAPTER 1 Setting Up Your Handheld and Your Computer Key Term Palm® Desktop software The software that lets you enter, update, review, and synchronize information on your computer. What’s in the box? USB sync cable Flip cover AC charger Tungsten E2 handheld from palmOne Software installation CD System requirements The installation CD contains Palm® Desktop software and other applications you need to set up and use your handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer • 170MB available hard disk space • One available USB port • USB sync cable (included with your handheld) • CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld MAC ONLY • Mac computer or compatible with a PowerPC processor • Mac OS X, version 10.2 or 10.
CHAPTER 1 [ ! ] Before You Begin If you’re upgrading from another Palm Powered™ device, synchronize your old handheld with your old desktop software. Setting Up Your Handheld and Your Computer Step 1: Charging your handheld 0 1 a. Plug the USB sync cable into your handheld and into a USB port on the back of your computer. Tip On a laptop computer, the USB port may be located on the side. Tip After the initial charge, charge your handheld at least half an hour every day. Connect your handheld: b.
CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • Whenever you see an alert on the screen warning you that the battery is low, recharge your handheld. Also recharge your handheld if it doesn’t turn on when you press the power button.
CHAPTER 1 [ ! ] Before You Begin Be sure to fully charge your handheld, as described in the preceding procedure. Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time 0 1 Press the power button. Tip After you set up your handheld, review the Quick Tour on your handheld and take the tutorial on the CD to learn the basics. Stylus Power button 2 3 Slide the stylus out of the slot.
CHAPTER 1 Setting Up Your Handheld and Your Computer Did You Know? When you upgrade, there’s no need to delete the old desktop software first. When you install the new Palm Desktop software, all of your information transfers automatically to the new software. Step 3: Installing your software 0 1 Insert the CD into your computer. NOTE You need administrator rights to install Palm Desktop software on a computer running Windows 2000/XP or Mac OS X.
CHAPTER 1 Tip If the Select User dialog box appears during synchronization, select the username of the handheld you want to synchronize, and click OK. » Key Term Third-party application A software program that runs on a Palm Powered device, but is not created or supported by palmOne, Inc. Tip If you have problems with your new handheld after you synchronize, you may need to update your third-party applications.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 3 [ & ] OPTIONAL already on. Press the power button to turn on your handheld if it is not Continue with the onscreen instructions. Synchronize your handheld with your computer by pressing the sync button on the USB sync cable.
CHAPTER 1 [ ! ] Before You Begin You must have completed CD installation and chosen Palm Desktop software as your desktop application for synchronization in order to switch to Outlook. Note that you can choose Outlook as your synchronization software for Contacts, Calendar, Tasks, and Memos during CD installation.
CHAPTER 1 Setting Up Your Handheld and Your Computer Using user profiles [ ! ] IMPORTANT Only IT managers may need to use user profiles for their company. If you are not an IT manager, you can skip this section. Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees.
CHAPTER 1 Tip Save time by importing to quickly add information to a profile. Setting Up Your Handheld and Your Computer Creating a user profile WINDOWS ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. 2 3 Enter a unique name for the profile, and click OK twice. Select the profile from the User list, and create the info in Palm Desktop software for the profile.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. 2 Create the profile: a. Enter a unique name for the profile, and click OK. b. Close the Users window.
CHAPTER 1 Setting Up Your Handheld and Your Computer 3 4 Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync® menu, select Conduit Settings. b. Select the conduit settings for the profile. Done Synchronizing with a user profile WINDOWS ONLY 0 1 Begin synchronization: a.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done Tungsten™ E2 Handheld The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Begin synchronization: a. Connect the USB sync cable to the USB port on the back of your computer, and then insert the other end into the Multi-connector on your handheld. b. Press the sync button on the USB sync cable. 2 Select the profile you want to load on the handheld, and click OK. Done Tungsten™ E2 Handheld The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer Support If you’re having problems with setup or anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 2 Your Handheld In this chapter What’s on my handheld? What’s on the screen? What software is on my handheld? What’s on the CD? Related topics Tungsten™ E2 Handheld Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, even your Microsoft Office and multimedia files. Stay productive by carrying more of your important files and documents. Get connected with wireless access to email, text messages, and the web.
CHAPTER 2 Your Handheld What’s on my handheld? Front Screen 5-way navigator Input area Tasks Calendar Note Pad Contacts Quick Buttons Tungsten™ E2 Handheld Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Input area Lets you enter info with Graffiti® 2 writing or open the onscreen keyboard. 5-way navigator Helps you move around and select info to display on the screen.
» CHAPTER 2 Your Handheld Key Term IR Short for infrared. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Top IR port Expansion card slot Stylus Headphone jack Power button Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, and more. Tungsten™ E2 Handheld IR port Beams information between handhelds and other devices that have an IR port.
» CHAPTER 2 Your Handheld Key Term USB The type of connector or cable that’s commonly used to connect accessories to a computer. Back Bluetooth® radio (internal) Speaker Multiconnector Tungsten™ E2 Handheld Reset button Speaker Lets you listen to alarms, game and system sounds, and music. Reset button Resets your handheld if it freezes (stops responding). Multi-connector Lets you connect a sync cable (included) or a cradle (sold separately) to your computer so you can synchronize.
CHAPTER 2 Tip If you use another application frequently, customize the input area to display that application’s icon. Tap and hold any of the four large icons, and select the new application you want from the list. The new application’s icon replaces the icon you tapped. Your Handheld What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications.
» CHAPTER 2 Your Handheld Key Term Slider The solid area on the scroll bar. The slider moves to indicate the relative position within the entry or list. Star icon Displays Favorites View, where you can open applications. See Opening applications for more information. Find icon Opens the Find dialog box, where you can search for information. See Finding information for more details. Letter keyboard icon Opens the alphabetic keyboard. See Entering information with the onscreen keyboard for details.
CHAPTER 2 Tungsten™ E2 Handheld Your Handheld Command button Select a button, such as OK, Cancel, or Details, to perform a command or to open a dialog box. Command buttons appear at the bottom of dialog boxes and application screens. Tips icon Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located. When you have finished viewing the tip, select Done. Entry box Tap an entry box to open a dialog box where you can enter info for that field.
CHAPTER 2 Tip Can’t find some of these applications? Tap the category list in the upperright corner of Applications View and select All. Tungsten™ E2 Handheld Your Handheld What software is on my handheld? Your handheld comes with many applications preinstalled and ready to use. 0 Favorites Customize a list of your favorite applications and web pages so that you can locate and open them quickly.
CHAPTER 2 Your Handheld Expense Track business or travel expenses and print expense reports after you synchronize. HotSync® Synchronize the info on your handheld with the info on your computer. SMS Send and receive short text (SMS) messages using the built-in Bluetooth wireless technology on your handheld. Prefs Customize your handheld’s sound levels, colors, security, and more. Card Info View information about an expansion card seated in the expansion card slot.
CHAPTER 2 Your Handheld The software installation CD includes titles such as the following: 0 0 Palm® Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks, Media, Memos, and Expense on your computer (Expense and Media are Windows only). You can also view, manage, and back up info for Note Pad. When you synchronize your handheld with your computer, this info is updated in both places.
CHAPTER 2 Your Handheld Tip After you install an app and discover how valuable it is, be sure to add it to Favorites. Send To Handheld droplet Install applications and transfer files from your Mac computer to your (Mac only) handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. The Send To Handheld droplet is installed automatically when you synchronize during the initial CD installation process. Did You Know? You can categorize applications.
CHAPTER 2 Your Handheld QuickTime Works with the palmOne Media desktop application. Required to prepare videos in certain formats for viewing on your handheld. NOTE QuickTime is included on the CD for Windows computers only. For Mac computers, QuickTime is included in OS X. Tungsten™ E2 Handheld Manual Install a version of the Getting Started guide on your handheld.
CHAPTER 2 Your Handheld Support If you’re having problems with your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 3 Moving Around in Applications In this chapter Opening applications Using the 5-way navigator Using menus Finding information Related topics Have you ever been to a new city and felt a bit lost until you figured out that the numbered streets run north/south and the avenues run east/west? Learning to move around on your handheld is similar. Most Palm OS® applications use the same set of application controls.
CHAPTER 3 Did You Know? You can use a favorite photo as the background for your Favorites or Applications View. Moving Around in Applications Opening applications Your handheld lets you display two views to quickly see and open applications. Favorites lets you create a list of the items you want to quickly access, while Applications displays all applications on your handheld. NOTE Some applications are listed differently in Favorites and Applications views.
CHAPTER 3 Moving Around in Applications Did You Know? You can also open applications using the quick buttons on the front of your handheld. Using Applications Applications View shows all of the applications on your handheld. Use the category pick list in the upper-right corner of the screen to view applications by category or to see all applications.
CHAPTER 3 Tip To remove the selection highlight without making a selection, scroll to the first icon (in the upper-left corner) and then press Left on the 5-way, or enter the Backspace character using Graffiti® 2 writing. Tip When an entire screen is highlighted, only the top and bottom borders acquire the glow; the right and left borders do not show the highlight.
CHAPTER 3 Moving Around in Applications Tip You must use the stylus to tap icons in the input area. • These items appear as text in reverse type (light text on a dark background) when highlighted: • An entry on a list screen • A phone number, email address, or web link on a web page or in a message • When the highlight moves to a text entry field—a blank line at which you enter text—it changes to a blinking cursor.
CHAPTER 3 Moving Around in Applications Moving around in Applications View Up or Down Scrolls to display another screen of application icons. Right or Left Scrolls to the next or previous application category. Center Inserts the selection highlight. When the selection highlight is present: Category Up, Down, Right, or Left Scrolls to the next item in the corresponding direction. Center Opens the selected item.
CHAPTER 3 Moving Around in Applications Moving around in dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the 5-way to select a button or to make a selection from items such as boxes and pick lists. Up, Down, Right, or Left Highlights the next item in the dialog box (pick list, box, button) in the corresponding direction. Center • If highlight is on a box: Checks or unchecks the box.
CHAPTER 3 Tip You can also open the handheld menus by tapping the application title in the upper-left corner of the screen. When the menus are open, you can use the 5-way to select menus and menu items. Moving Around in Applications Using menus Menus let you access additional features and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications. 0 1 Open an application. 2 Tap Menu to open the menus. .
CHAPTER 3 Tip Command mode is active for just a few seconds, so write the menu shortcut or tap an icon on the Command toolbar quickly. Moving Around in Applications Using the Command stroke Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on computers. The menu shortcut appears to the right of the menu item. To use a menu shortcut, first write the Graffiti® 2 Command stroke on the left side of the input area or the full screen, and then write the shortcut letter.
CHAPTER 3 Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. Moving Around in Applications Finding information You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter, and it is not case-sensitive. For example, searching for “plane” finds “planet” but not “airplane.” Searching for “bell” also finds “Bell.
CHAPTER 3 Moving Around in Applications Support If you’re having problems with your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 4 Entering Information on Your Handheld In this chapter How can I enter information on my handheld? Entering information with Graffiti® 2 writing Entering information with the onscreen keyboard Entering info from Contacts into another application Editing information Related topics Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that information into your handheld. There are several ways to do this.
CHAPTER 4 Entering Information on Your Handheld Tip A blinking cursor on your handheld screen indicates where the information you enter will appear. Tap or use the 5-way to move the cursor to the location you want. In most cases, if you do not see a blinking cursor, you cannot enter information on that screen.
CHAPTER 4 Entering Information on Your Handheld Write letters here Write numbers here Write capital letters across the middle Using full-screen writing When full-screen writing is turned on, you can write anywhere on the screen. When full-screen writing is turned off, you must write character strokes in the Graffiti 2 input area for your handheld to recognize them.
CHAPTER 4 Entering Information on Your Handheld Write capital or uppercase letters in the middle Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry. Write letters on the left side Write numerals on the right side Writing Graffiti 2 characters 0 1 Open an application you use to enter information, like Calendar. 2 Tap the screen where you want your character to appear.
CHAPTER 4 Did You Know? Graffiti 2 characters made with two strokes are recognized after the second stroke. Make the second stroke quickly after the first so that the correct character is recognized. Did You Know? Write uppercase letters the same way you write lowercase ones. The only difference is where you write them. Tip Your handheld has tables displaying all of the Graffiti 2 characters, short cuts, and commands.
CHAPTER 4 Entering Information on Your Handheld Tip You can select alternate ways to write some Graffiti 2 characters. Choose the method that’s most natural for you.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 numbers 0 Write numbers on RIGHT side of input area Number Tungsten™ E2 Handheld Stroke Number 0 1 2 3 4 5 6 7 8 9 Stroke 48
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 punctuation marks 0 Write these marks on LEFT side of input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information on Your Handheld 0 Tip Having trouble with the plus sign or asterisk? Use the punctuation shift first and then make the character. Write these marks on RIGHT side of input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information on Your Handheld Tip Get help writing any of the Graffiti 2 characters in most applications. Open the Edit menu and select Graffiti 2 Help. Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 gestures 0 Write gestures on LEFT side, or across the middle of input area Gesture Tungsten™ E2 Handheld Stroke Gesture Cut Paste Copy Undo Stroke 52
CHAPTER 4 Entering Information on Your Handheld Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke: 0 0 1 Enter the Punctuation Shift stroke.
CHAPTER 4 Tip There may be a delay after you write the Graffiti 2 strokes before the symbol or special character appears.
CHAPTER 4 Entering Information on Your Handheld Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time. You can also create your own ShortCuts. 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point. 2 . Write the ShortCut character from the table that follows this procedure.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 ShortCuts 0 Write ShortCuts on LEFT side, or across MIDDLE of input area Tungsten™ E2 Handheld Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date/time stamp dts Meeting me Breakfast br Lunch lu Dinner di 56
» CHAPTER 4 Entering Information on Your Handheld Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar. Entering information with the onscreen keyboard Tip You can enter text whenever you see a blinking cursor on the screen. You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. 0 1 Open an entry: a. Open an application. b. Select an entry or select New.
CHAPTER 4 Tip When a keyboard is open, you can tap abc, 123, or Int’l to open any of the other keyboards. Entering Information on Your Handheld 3 Tap the characters to enter text, numbers, and symbols, and then select Done.
CHAPTER 4 Entering Information on Your Handheld Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and primary contact info into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense. 0 1 Open an entry: a. Open an application. b. Select an entry or select New. In Expense only: Select Details, and then select Attendees.
CHAPTER 4 Tip You can also enter the first few letters of the contact’s name, and the open Phone Lookup. The first contact name matching the letters you entered is highlighted. Entering Information on Your Handheld Cont’d. d. Select the contact, and then select Add. 3 [ & ] OPTIONAL To add another contact, repeat step 2. Done Tungsten™ E2 Handheld The name and phone number of the contact are automatically entered.
CHAPTER 4 Entering Information on Your Handheld Tip Drag the cursor up or down to select both text and any final return character or space. Drag the cursor left or right to select text only. Editing information Tungsten™ E2 Handheld Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete.
CHAPTER 4 Entering Information on Your Handheld Tip There are even faster ways to copy and paste information: Copying and pasting information Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer. 0 • Use Graffiti 2 gestures. • Use the Graffiti 2 Command stroke and the menu shortcut for cut, copy, or paste (/X, /C, /P).
CHAPTER 4 Tip Delete information with Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area. Entering Information on Your Handheld Deleting information Delete all or part of an entry with the Cut command. 0 1 Select the information you want to delete. 2 Delete the information: a. Open the menus. b. Select Edit, and then select Cut.
CHAPTER 4 Entering Information on Your Handheld Support If you’re having problems entering information or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer In this chapter Why synchronize information? Synchronizing with your computer Synchronizing over a network Customizing your synchronization settings Using Quick Install and the Send To Handheld droplet Entering information with your computer Importing information from other applications Installing the additional software from the CD You can use your handheld on its own to look up phone numbers, enter appointments, and so on.
CHAPTER 5 Tip Use the Documents To Go application on your desktop to transfer Microsoft Word, PowerPoint, or Excel files from your computer and to your handheld during synchronization. View and edit them in the Documents application on your handheld at your convenience. Moving Info Between Your Handheld and Your Computer Why synchronize information? Quickly enter and update information on your computer and handheld.
CHAPTER 5 [ ! ] Before You Begin Complete the following: • Perform initial handheld setup. Moving Info Between Your Handheld and Your Computer What information is synchronized? If you use the preset settings, information from all the following applications is transferred between your handheld and Palm Desktop software each time you synchronize your handheld with your computer: • Install Palm® Desktop software and additional software from the CD.
» CHAPTER 5 Moving Info Between Your Handheld and Your Computer Key Term HotSync® Technology that allows you to synchronize the information on your handheld with the information on your computer. How to synchronize Tip If the Select User dialog box appears during synchronization, select the username whose information you want to synchronize, and then click OK. Tip If you need help with synchronizing, see I can’t synchronize my handheld with my computer.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer When would I use each method? The method you use to move info onto your handheld depends on the type of info it is. Here are the methods to use with the most common information types. 0 Information in Contacts, Calendar, Tasks, Memos, Note Pad (Windows only: Expense, VersaMail) Use Palm Desktop or Outlook (Windows) to enter information on your computer. Synchronize to transfer the new or updated information on your computer to your handheld.
CHAPTER 5 Did You Know? When you transfer photos and videos using the desktop Media application, the files may be converted for viewing on your handheld. Moving Info Between Your Handheld and Your Computer Word documents, Excel spreadsheets, PowerPoint presentations Use the Documents To Go application on your computer or the Documents application in Palm Desktop software (Windows only). Synchronize to transfer the files from your computer to your handheld.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Synchronizing with your computer You can synchronize using a cable or your IR port. Synchronizing with a cable 0 1 Connect the USB sync cable to the USB port on your computer, and then insert the other end into your handheld.
CHAPTER 5 Tip If you need help with synchronizing, see I can’t synchronize my handheld with my computer. Tip If any problems occurred during synchronization, a message appears on your computer screen asking if you want to view the log. View the HotSync log to see what applications were successfully synchronized and whether any problems occurred during synchronization.
CHAPTER 5 [ ! ] Before You Begin Your computer must have an enabled IR port and driver or have an IR device attached to it. Check your computer’s documentation to see if it supports IR communication. Moving Info Between Your Handheld and Your Computer Synchronizing using the IR port When you synchronize using your handheld’s IR port, you don’t need your cable. This is especially useful if you travel with an IR-enabled laptop. WINDOWS ONLY 0 1 Prepare your computer for IR synchronization: a.
CHAPTER 5 Tip You can continue to use the sync cable even if your computer is set up for IR synchronization. If you disconnect the cable after selecting Infrared on a Windows computer, be sure to click the HotSync Manager icon and select Local USB before reconnecting the cable. Moving Info Between Your Handheld and Your Computer 2 Synchronize your handheld with your computer: a. Go to Applications and then select HotSync . HotSync icon b. Tap Local. c.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Prepare your computer for IR synchronization: a. Double-click the HotSync Manager icon in the Palm folder. b. In the HotSync Controls tab, select Enabled. c. Click the Connection Settings tab. d. Select the On check box next to IR port. e. Close the HotSync Software Setup window.
CHAPTER 5 Did You Know? You can continue to use the sync cable even if your computer is set up for IR synchronization. Moving Info Between Your Handheld and Your Computer 2 Synchronize your handheld with your computer: a. Go to Applications and select HotSync . Tip Mac To increase the speed of cable synchronization, turn off the IR port when you’re not using it to increase the speed of cable synchronization. HotSync icon b. Select Local. c.
CHAPTER 5 [ ! ] Before You Begin The following setup must be done before you can synchronize over a network: • Your computer must have TCP/IP installed. • Your company’s network system and its remote access server must support TCP/IP. • You must have a remote access account. Check with your system administrator for assistance.
CHAPTER 5 Tip Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Applications View, and then selecting Primary PC Setup from the Options menu. If the settings do not match, restart your computer and synchronize your handheld with your computer using the cable or IR port before synchronizing by dialing in to a network.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer 2 Prepare your handheld for network synchronization: a. Go to Applications and select HotSync . b. Open the menus. c. Select Options, and then select Modem Sync Prefs. d. Select Network, and then select OK.
CHAPTER 5 Tip Use Network Preferences to set up a service if you have not done so already. Check with your system administrator to obtain network service information. Moving Info Between Your Handheld and Your Computer 3 Select a service: a. Select Modem, and then tap Select Service. b. Tap the Service pick list and select the service you use to connect to your corporate network. Check with your system administrator if you do not know which service to use. c. Select Done.
CHAPTER 5 Did You Know? Only applications that have a conduit are included in synchronization. Other applications are not included, even if they appear on the Conduit Setup screen with a checkmark next to their name. Tip You can deselect applications, for example, to include a smaller number of applications during synchronization and thus make synchronization go faster. To synchronize the preset applications described in What information is synchronized?, skip step 4.
CHAPTER 5 [ ! ] Before You Begin In addition to the general requirements for network synchronization, you must meet the following requirements in order to synchronize by connecting with a computer on the network: • To connect using your handheld’s IR port, the computer to which you are connecting must be IR-compatible. • The computer to which you are connecting must have a version of Palm Desktop software that is compatible with your handheld.
CHAPTER 5 Tip Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Applications View, and then selecting Primary PC Setup from the Options menu. If the settings do not match, restart your computer and synchronize using the cable or IR port before synchronizing by connecting to a computer on the network.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer 3 Prepare your handheld for network synchronization: a. Go to Applications and select HotSync . b. Open the menus. c. Select Options, and then select LANSync Prefs. d. Select LANSync, and then select OK. 4 Synchronize over the network: a. On the HotSync screen, select Local. b. Tap the HotSync icon computer.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer, and choosing how much information to include in the synchronization troubleshooting log (Mac only) • C
CHAPTER 5 Tip Use the default setting Always available if you’re not sure which option you want. Tip If you select Manual, you must turn off HotSync Manager, which is always on by default. Click the HotSync Manager icon in the taskbar in the lowerright corner of your screen, and then click Exit. To start HotSync Manager when you want to synchronize, click Start, and then select Programs. Navigate to the palmOne program group, and select HotSync Manager.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen: a. Double-click the HotSync Manager icon in the Palm folder. b. Click the HotSync Controls tab.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your handheld. Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer. If this option is not selected, you must open HotSync Manager and select the Enabled option before you can synchronize.
» CHAPTER 5 Moving Info Between Your Handheld and Your Computer Key Term Conduit The synchronization software that transfers information between an application on your computer and the same application on your handheld. Choosing whether application information is updated Tip Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help.
CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer 3 4 To use the option you select on an ongoing basis, check the Set as default box. If you do not check this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then click Done. Done MAC ONLY 0 1 Select the application you want to customize: a. Double-click the Palm Desktop icon in the Palm folder. b.
CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer 3 4 To use the option you select on an ongoing basis, click Make Default. If you do not check this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then close the Conduit Settings window.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Did You Know? You can move multiple applications into the Quick Install window to have them ready for installation the next time you synchronize. Using Quick Install and the Send To Handheld droplet Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your handheld. Using Quick Install WINDOWS ONLY 0 1 Open your Palm Desktop software and click the Quick Install icon. 2 Copy the application: a.
CHAPTER 5 Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag photos, and other files you want to transfer to your handheld, onto the Dock. Moving Info Between Your Handheld and Your Computer Using the Send To Handheld droplet MAC ONLY 0 1 Select the applications or files you want to install: a. Drag and drop the applications or files onto the Send To Handheld droplet in the Palm folder. b.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Entering information with your computer Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop software or Microsoft Outlook (Windows only) on your computer. When you synchronize your handheld with your computer, the information on your handheld is updated with the info you entered on your computer.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software. Open the Help menu and select Palm Desktop Help. WINDOWS ONLY 0 1 Open an application in Palm Desktop software: a. Double-click the Palm Desktop icon on your computer desktop. b. Click the icon in the launch bar to open the application. Launch bar 2 Do one of the following: • Click New in the lower-left corner of the screen to create a new entry.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer 2 Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen. 3 Enter the information, and then click OK. 4 Synchronize your handheld with your computer.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Tip Palm Desktop Help has lots of information about importing from other applications, including step-by-step instructions. Open the Help menu in Palm Desktop software and select Palm Desktop Help for more details. Importing information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Cont’d. c. Click File, and then click Import. Imported fields d. Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. 3 Synchronize your handheld with your computer.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 2 Save the file on your computer in one of the accepted formats described in the introduction to this section. Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon on the toolbar for the application into which you want to import information. c. Click File, and then click Import. d. Follow the onscreen instructions to import the file.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun. You can install these applications at any time. WINDOWS ONLY 0 1 Insert the CD into your computer. 2 On the Discover your device screen, click Add software to your handheld.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Insert the CD into your computer. 2 Double-click the Essential Software folder. 3 Install the applications you want to install. 4 Synchronize your handheld with your computer.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them. 0 1 Open the Info dialog box: a. Go to Applications. b. Open the menus. c. Select Info on the App menu.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Cont’d. b. Select one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card. Records Shows the number of records in an application.
CHAPTER 5 [ ! ] Before You Begin Verify that the application, extension, or patch that you are removing is not used by another application. If you delete a file that is shared by another application, the other application may not work. Moving Info Between Your Handheld and Your Computer Removing applications You can remove applications from your handheld, and remove Palm Desktop software from your computer.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer 3 Delete the application: a. Select the Delete From pick list, and then select Handheld or an expansion card. b. Select the application that you want to remove, and then select Delete. c. Select Yes, and then select Done.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Removing Palm Desktop software from your computer WINDOWS ONLY [ ! ] IMPORTANT If you remove Palm Desktop software, you also remove the synchronization software and can no longer synchronize your information. Even if you want to synchronize your handheld with another personal information manager, like Microsoft Outlook, you must leave Palm Desktop software installed on your computer. This process removes only the application files.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer 2 Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs. b. Select Palm Desktop software, and then click Remove. c. Click Yes in the Confirm File Deletion box. d. Click OK, and then click Close. Done Restoring archived items on your computer In many applications, you can save a copy of an item that you deleted from your handheld or desktop software to an archive folder on your computer.
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Support If you’re having problems with synchronization or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 6 Managing Your Contacts In this chapter Adding a contact Copying contact information into multiple contacts Locating a contact on your list Deleting a contact Customizing the Contacts list Making connections from Contacts Working with Contacts on your computer Related topics Tungsten™ E2 Handheld Say good-bye to a paper address book that you need to update manually every time someone moves, changes their email address, or gets a new work extension.
CHAPTER 6 Managing Your Contacts Did You Know? If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].” Adding a contact 0 1 Press the Contacts 2 Add your contact information: button. a. Select New. b. Select each field where you want to enter information, and enter it. Select the scroll arrows to view more fields.
CHAPTER 6 Tip To learn how to transfer photos to your handheld, see palmOne™ Media. Managing Your Contacts Cont’d. All fields except numeric and email fields capitalized. Tip If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy the information into other contacts.
CHAPTER 6 Tip If you want a reminder about a birthday, check the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well. Managing Your Contacts 4 [ & ] OPTIONAL birthday: a. Select the Birthday box. b. Use the left and right arrows to move to and select the birth year.
CHAPTER 6 Tip Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next time you open the Contact Edit screen. Also, additional fields apply only to the current contact; you can duplicate contact information if you need to apply the same fields to multiple contacts. Did You Know? Each field type can be displayed a certain number of times, up to a preset maximum.
CHAPTER 6 Tip Any changes you make to field types apply only to the current contact. You can duplicate contact information if you need to apply the same contact fields to multiple contacts. Did You Know? The email address field type is located on the same pick list as the phone number fields. IM field types are located on a separate pick list.
CHAPTER 6 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information. The new field is defined in all contacts, not just the current contact. 0 1 Press the Contacts 2 Define the custom fields: button. a. Select the contact you want, and then select Edit. b. Open the menus. c.
CHAPTER 6 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam or send your business card to other handhelds. To beam your business card quickly, press and hold the Contacts application button for approximately two seconds. 0 1 Press the Contacts 2 Create a business card: button. a.
CHAPTER 6 Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, select the Note icon, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact. Did You Know? If you duplicate a contact and do not edit the name, the contact appears in the Contacts list as “, Copy.
CHAPTER 6 Tip You can also press Right on the 5-way navigator (or select the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box. Did You Know? The Phone Lookup feature lets you add contact information directly into certain other applications on your handheld. For example, you can add a name and phone number to a memo or task.
CHAPTER 6 Tip You never know when you’re going to need to look up an old business associate. If you save an archive copy of your deleted contacts, you can refer to them later by importing them. Managing Your Contacts Deleting a contact 0 1 2 Press the Contacts button. Open the Delete Contact dialog box: a. Select the contact you want. b. Open the menus. c. Select Delete Contact on the Record menu. 3 4 [ & ] OPTIONAL computer. Check the box to save an archive copy of the contact on your Select OK.
CHAPTER 6 Managing Your Contacts Did You Know? If you select Work, Home, Fax, Other, Main, Pager, or Mobile from the pick list, the first letter of your selection appears next to the contact in the Contacts list—for example, W for Work. If you select email, no letter appears next to the contact. Customizing the Contacts list Tip You can also use the Contact Details dialog box to assign a contact to a category or to mark a contact as private.
CHAPTER 6 Managing Your Contacts 4 Customize the appearance of the Contacts list: a. From the Contacts list, open the menus. b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Check the box if you want Contacts to display the last category shown when you return to it from another application. If the box is unchecked, Contacts opens to the All category.
CHAPTER 6 [ ! ] Before You Begin You must complete all the prerequisites for the email and messaging applications. To use Quick Connect with your handheld’s built-in Bluetooth® wireless technology, you must set up a phone connection. To use it with your handheld’s IR port, run Phone Link Updater, and then use the Phone Link application to set up a phone connection.
CHAPTER 6 Tip You can also open Quick Connect from the Contact List view by highlighting the contact you want and then pressing right on the 5-way navigator. Managing Your Contacts 2 Make a connection using Quick Connect: a. Select the contact you want. b. In the Contact view, select the Quick Connect icon screen to open the Quick Connect dialog box. at the top of the Tip If you want to close the Quick Connect dialog box without making a connection, press Left on the 5-way. c.
CHAPTER 6 Managing Your Contacts Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to each phone number. 0 1 Press the Contacts 2 Customize Quick Connect settings: button. a. Select the contact you want. b. Select the Quick Connect icon at the top of the screen to open the Quick Connect dialog box. c.
CHAPTER 6 [ ! ] Before You Begin You must have a compatible mobile phone (sold separately) that includes Bluetooth wireless technology, and you must complete all the prerequisites for the email and messaging applications. To use Tap-to-Connect with your handheld’s built-in Bluetooth wireless technology, you must set up a phone connection. To use it with your handheld’s IR port, run Phone Link Updater and then use the Phone Link application to set up a phone connection.
CHAPTER 6 Managing Your Contacts 3 Make a connection with Tap-to-Connect: a. Select the contact you want. Select to edit b. Select the entry you want to use to connect. For example, to dial a phone number, select the number you want to dial. To address an email message, select an email address. c. Select the entry to edit it if necessary. For example, you might need to add an area code or country code to a phone number.
CHAPTER 6 Tip (Windows) If you chose to synchronize with Microsoft Outlook, check out the online Help in Outlook to learn how to use Contacts on your computer. Managing Your Contacts Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Contacts on your computer.
CHAPTER 6 Managing Your Contacts Support If you’re having problems with Contacts or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 7 Managing Your Calendar In this chapter Scheduling events Color-coding your schedule Setting an alarm Rescheduling an event Deleting events Checking your schedule Customizing your calendar Working with Calendar on your computer Related topics Tungsten™ E2 Handheld Stay on top of your schedule by creating appointments, setting alarms, and spotting conflicts in Calendar.
» CHAPTER 7 Managing Your Calendar Key Term Event The name for an entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Scheduling events Tip You can also scroll to a date by pressing Right or Left on the 5-way or by selecting the arrows at the top of the Day View screen. Use Calendar to manage your schedule. You can enter appointments, events without a start time, events that repeat at regular intervals, and events that span a period of time.
CHAPTER 7 Did You Know? You can color-code your calendar to file events in categories. Each category has its own color. You can also mark events as private to hide them from prying eyes. Managing Your Calendar 3 Tap the line next to the time the appointment begins, and enter a description. 4 If the appointment is longer or shorter than an hour, set the duration: a. In Day View, tap the start time. b. In the Set Time dialog box, tap End Time.
CHAPTER 7 Managing Your Calendar Did You Know? If you need to reserve a date before you know the details of the appointment, you can schedule an event without a start time. Scheduling an event without a start time Keep track of events that take place on a particular date but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines. 0 1 Open Day View: a. Press Calendar . b. Select the Day View icon . Day View icon Go To 2 Select the date of the event: a.
CHAPTER 7 Tip You can change an event without a time to a scheduled appointment. Select the event description, select Details, select the Time box, and select the start and end times. Managing Your Calendar 3 Add an unscheduled event line: a. Select New. b. Select No Time. 4 Enter a description on the line that appears at the top of the screen. NOTE A diamond appears in the time column to show that the event doesn’t start at a specific time.
CHAPTER 7 Managing Your Calendar Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating event—unusual interval. Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
CHAPTER 7 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
CHAPTER 7 Managing Your Calendar 4 Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b. Select the Every line and enter the frequency at which the event repeats. c. Select the End on pick list and select an end date, if needed. d. If you selected Week in step c, select the day of the week the event repeats.
CHAPTER 7 Managing Your Calendar Did You Know? You can reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23–6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25.
CHAPTER 7 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. 0 1 Press Calendar 2 Enter the event, and then select the event description. 3 [ & ] OPTIONAL location: . Enter the a. Select Details. b. Select the Location field and enter a description of the location.
CHAPTER 7 Managing Your Calendar 4 [ & ] OPTIONAL Enter the note: a. Select Note . b. Enter the note text. c. Select Done. 5 Select OK. Done Tungsten™ E2 Handheld The location name and a note icon appear next to the event description in Agenda View and in Day View.
CHAPTER 7 Did You Know? You can also set a preference to automatically include a time zone whenever you create a new event. Open the Options menu and select Preferences. Select New events use time zones. Only new events created after the preference is set are affected. Managing Your Calendar Scheduling an event with a time zone [ ! ] IMPORTANT Do not use times zones if you are synchronizing with Palm® Desktop software. Time zones work only if you are synchronizing with Outlook or Exchange ActiveSync.
CHAPTER 7 Managing Your Calendar 2 Set the time and the time zone: a. Enter the event. b. Set the time for the event as it is scheduled at the location where it occurs. Time zone pick list c. Select the time zone pick list and select a city within the time zone where the event is located. d. Select OK. Done Color-coding your schedule Use color-coding to quickly spot different types of events.
CHAPTER 7 Managing Your Calendar Managing your color-codes Each color code represents a category of events. You can assign each category a name and select which color you want to assign to it. 0 1 Open Day View: a. Press Calendar Category marker . b. Select the Day View icon Day View icon 2 Open the Edit Categories dialog box: a. From Day View, select the event description. b. Select Details. c. Select the Category pick list and select Edit Categories.
CHAPTER 7 Managing Your Calendar 3 Select the color code for the category: a. Select New, or select a category, and then select Edit. b. Enter or edit the category name. c. Select the color you want to give this category. d. Select OK, and then select OK two more times. Done Tungsten™ E2 Handheld The category name and its color-coded marker appear on the category list.
CHAPTER 7 Managing Your Calendar Did You Know? In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color-code. Assigning a color code to an event 0 1 Press Calendar 2 Enter the event you want to color-code. 3 . Select the category marker next to the description, and then select a category from the list.
CHAPTER 7 Tip You can customize your alarm settings in the Calendar Preferences dialog box. Did You Know? If you set your alarms in World Clock instead of Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. Did You Know? When you set an alarm, a little alarm clock appears to the right of the event description.
CHAPTER 7 Tip You can also use the Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. Managing Your Calendar Rescheduling an event 0 1 Press Calendar 2 Go to the event you want to reschedule: . a. From Day View, select Go To. b. Select the year, month, and date of the event. c. Select the event description, and edit it if necessary.
CHAPTER 7 Managing Your Calendar 4 If you’re changing a repeating event, select one of the following to select the event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date. All Apply your changes to the selected event and all past and future instances of the repeating event.
CHAPTER 7 Tip You can also delete a specific event by selecting the event, selecting Details, and then selecting Delete. Tip Many people find it useful to refer to old events for tax purposes. If you save an archive copy of your deleted events, you can refer to them later by importing them. Managing Your Calendar Deleting events If an appointment is canceled, you can delete it from your schedule.
CHAPTER 7 Managing Your Calendar 4 5 6 [ & ] OPTIONAL computer. Check the box to save an archive copy of the event on your Select OK. If you’re deleting a repeating event, select one of the following to select the event(s) you want to delete: Current Delete only the selected instance of the repeating event. Future Delete the selected event and all instances of the repeating event that occur at a later date. All Delete the selected event and all past and future instances of the repeating event.
CHAPTER 7 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping,” you can delete all your old events. 0 1 Press Calendar 2 Open the Purge dialog box: . a. Open the menus. b. Select Purge on the Record menu. 3 Select the events to purge: a. Select the Delete events older than pick list and select a time frame. b.
CHAPTER 7 Managing Your Calendar Tip Press the Calendar button repeatedly to cycle through the four different views. Checking your schedule Did You Know? Agenda View shows how many unread messages you have in the VersaMail® application. Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due today. If there’s room on the screen, Agenda View also shows your schedule for the next dates that have events scheduled on them.
CHAPTER 7 Managing Your Calendar 2 Do one of the following to view your schedule: • Select an appointment to go to it in Day View. • Select a task to go to it in Tasks.
CHAPTER 7 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. 0 1 Open Day View: a. Press Calendar . b. Select the Day View icon .
CHAPTER 7 Managing Your Calendar 2 Do any of the following to view your daily schedule: • Select the day selector to view another day in the same week, select the arrows to scroll to the previous or next week, or select Go To to choose a specific date. • Select the Repeat icon, the Alarm icon, or Details to open the Details dialog box. • Select the Note icon to view the note text. • Select the Birthday icon to view the birthday entry. • Select the category marker to assign the event to a color-code.
CHAPTER 7 Managing Your Calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous week. To go to Day View for a particular day, press Center on the 5-way to insert a highlight, press Right or Left to select a day, and then press Center on the 5-way again. Viewing your weekly schedule Week View shows your schedule for an entire week. The time frames that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences.
CHAPTER 7 Managing Your Calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. 0 1 Open Month View: a. Press Calendar Month selector . Event b.
CHAPTER 7 Managing Your Calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Viewing a yearly calendar Year View shows a calendar for an entire year. You can scroll between years or jump to any other year. 0 1 Open Year View: a. Press Calendar Year selector . b.
CHAPTER 7 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Select display options for the Agenda View, Day View, and Month View. The options you select for each view apply only to that view. You can also choose alarm and start and end time settings.
CHAPTER 7 Managing Your Calendar Customizing display options for your calendar 0 1 2 Press Calendar . Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options. 3 Select the Default View pick list and select the view you want to see when you open Calendar.
CHAPTER 7 Tip If the text is difficult to see against your new background, select a different Color Theme to change the text color. Tip If you want to see the hours when you have nothing scheduled, as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your day, or hide the input area and display as much of Day View as possible.
CHAPTER 7 Managing Your Calendar 6 Select Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time. Daily Repeating Events 7 Show events that repeat every day. Select OK.
CHAPTER 7 Managing Your Calendar Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots. Setting alarm and time options 0. 1 Press Calendar 2 Open the Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. 3 Select the start and end times of your typical day. This time frame appears in your Day View and Week View.
CHAPTER 7 Managing Your Calendar 4 Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you check this box, you also need to enter the default number of minutes, days, or hours before the event that the alarm sounds. For events without a time, the alarm settings are based on midnight of the date of the event. The Alarm Preset settings appear as defaults for each new event, but you can change these settings in the Details dialog box for individual events.
CHAPTER 7 Tip (Windows) If you chose to synchronize with Microsoft Outlook, check out the online Help in Outlook to learn how to use Calendar on your computer. Managing Your Calendar Working with Calendar on your computer [ ! ] IMPORTANT If you use Microsoft Exchange ActiveSync®, your email and calendar information synchronize directly with your info on your company's Exchange server.
CHAPTER 7 Managing Your Calendar Support If you’re having problems with Calendar or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 8 Managing Your Office Files In this chapter Creating and managing Office files Opening files from within Documents Related topics With its ability to store important information, your handheld lets you take your office with you—including your Microsoft Office files. With the Documents application, you can carry, create, view, and edit Microsoft Word and Excel files directly on your handheld.
CHAPTER 8 Tip The Documents application has a companion application on your computer called Documents To Go. Use Documents To Go to move or copy files to your handheld when you synchronize. For complete information on this application, click the Documents To Go icon on your computer and then click Help, or go to www.dataviz.com.
CHAPTER 8 [ ! ] Before You Begin You must install Documents To Go on your computer from the Tungsten™ E2 software installation CD. Insert the CD and follow the onscreen instructions for installing extra software. Tip When you are working on a file, save it to your handheld or your expansion card by selecting Menu, selecting Save As from the File menu, and then selecting the location where you want to save the file.
CHAPTER 8 Managing Your Office Files Support If you’re having problems with Documents, click the Documents To Go icon on your computer, and then click Help, or go to www.dataviz.com.
CHAPTER 9 Viewing Photos and Videos In this chapter Supported file types Viewing media Organizing photos and videos Personalizing a photo A picture may be worth a thousand words, but what happens when you have lots of pictures—or videos—that you are trying to keep organized? Or maybe just a few that are so meaningful that you want to have instant access to them at any time? Copying a photo or video Deleting a photo or video Sharing photos and videos Working with palmOne™Media on your computer Related top
CHAPTER 9 Viewing Photos and Videos Did You Know? If you view a photo in a popular format from an expansion card inserted into your handheld’s expansion slot, the photo remains in its original format. Supported file types You can copy a photo or video from your computer and save it directly on your handheld or on an expansion card (sold separately) inserted into the expansion slot. You can view photos in popular formats such as JPG, BMP, TIFF (uncompressed), and GIF on your handheld.
CHAPTER 9 Viewing Photos and Videos Viewing media You can view photos and videos in the following ways: Thumbnail List View miniature preview versions of your photos and videos. View names and dates of photos and videos on your handheld or an expansion card. Slide show View all photos and videos in an album, automatically one after another. You can easily see a full-screen view of a photo or play a video by selecting the photo or video from the Thumbnail or List View.
CHAPTER 9 Tip Can’t remember what album your photo or video is in? Select All. Viewing Photos and Videos 3 If the Thumbnail View is not displayed, select Thumbnails corner of the screen. in the lower-left Icons Tip Quickly switch between thumbnails of photos on your handheld and photos on an expansion card by selecting the icons in the upper-right corner of the screen. The icons appear only if there is an expansion card inserted into the expansion slot.
CHAPTER 9 Did You Know? When a photo is zoomed out, the size of the photo appears above the Rotate and Send icons. You can also select Done in the zoomed-out view to return to the Thumbnail or List View. Viewing Photos and Videos 5 For photos, press Up or Down on the 5-way to zoom in or out. If you zoom out, icons appear for rotating or sending the photo. Send Rotate 6 Press Center or tap anywhere in the photo or video to return to the Thumbnail View screen.
CHAPTER 9 Viewing Photos and Videos Viewing a photo or video in the List View 0 1 2 3 Go to Favorites and select Photos & Videos . Select the pick list in the upper-right corner and select the location on your handheld or an expansion card of the photo or video you want to view. If the List View is not displayed, select List in the lower-left corner of the screen.
CHAPTER 9 Tip If a photo is larger than your handheld’s screen— either because of its original size or because you have zoomed in—tap and drag with the stylus to view different parts of the photo. Viewing Photos and Videos 4 5 To see a full-screen view of the photo or to play a video, select the item from the list. A video automatically starts playing when you select it. For photos, press Up or Down on the 5-way to zoom in or out. If you zoom out, icons appear for rotating or sending the photo.
CHAPTER 9 Tip You can set how long a photo is displayed in slide show mode before the next item appears by opening the Options menu, selecting Options, selecting Preferences, and then selecting a time interval from the Slide Show Delay pick list. The default is 3 seconds. Did You Know? In a slide show, videos play through in their entirety before the next item appears. Viewing Photos and Videos Viewing a slide show By default, both photos and videos in an album are displayed during a slide show.
CHAPTER 9 Tip You can also rotate a photo by pressing Down on the 5-way to zoom the photo out and then selecting Rotate at the bottom of the screen. Tip If you receive a message that the photo is too large to rotate on your handheld, synchronize, and then open and rotate the photo in Palm Desktop software. Synchronize again to send the rotated photo back to your handheld (Windows only). Viewing Photos and Videos Rotating a photo 0 0 1 2 3 Go to Favorites and select Photos & Videos .
CHAPTER 9 Tip You can also view details for an entire album— including last date changed, number of items in the album, and size—by opening the Album menu and selecting Album Details. Tip Select the scroll arrows at the bottom of the Media Details screen to view other photos in the album. Viewing Photos and Videos Viewing and editing photo or video details 0 0 1 2 Go to Favorites and select Photos & Videos .
CHAPTER 9 Tip If a photo is stored on your handheld, you can add it only to an album located on the handheld. Likewise, if a photo is stored on an expansion card, you can add it only to an album that is on the same card. Use the copy feature to move a photo from your handheld to a card and vice versa. Tip To rename or delete an album, open the Album menu and select Manage Albums. Select the album you want, and then select Rename or Delete, depending on what you want to do.
CHAPTER 9 Tip Drag the stylus across multiple photos and/or videos to add or remove them all at once. Did You Know? If you remove a photo or video from an album, it is moved to the Unfiled category. The photo or video is not deleted from your handheld or the expansion card. Viewing Photos and Videos 3 Create an album: a. Select whether to create the album on your handheld (device) or on an expansion card inserted into the expansion slot. b. Select New, enter the name of the new album, and select OK. c.
CHAPTER 9 Viewing Photos and Videos Tip Move photos within albums to easily put the slide show of your child’s birthday party in the sequence you want. Moving a photo or video within and between albums 0 1 Go to Favorites and select Photos & Videos 2 Move a photo or video within an album: . a. Select the pick list in the upper-right corner and select the album containing the photo or video you want to move. b. Use the stylus to drag the photo or video you want to its new position.
CHAPTER 9 Viewing Photos and Videos 3 Move a photo or video between albums: a. Select the pick list in the upperright corner and select the album containing the photo or video you want to move. Select to move photo or video b. Open the menus. c. Select Edit Details from the Media menu, and then select the photo or video you want to move. d. Select the Album pick list, and then select the new album for the photo. e. Select Done.
CHAPTER 9 Tip You must be in an album to sort manually. If All is selected from the pick list, sorting does not work. Viewing Photos and Videos Sorting photos and videos 0 1 Go to Favorites and select Photos & Videos 2 Sort photos and videos: . a. Select the pick list in the upperright corner and select the album containing the photos and/or videos you want to sort. b. Open the menus. c.
CHAPTER 9 Viewing Photos and Videos Did You Know? You can create multicolored art: Select a color and draw on a photo, and then select a different color and draw some more. Each drawing keeps its original color. Personalizing a photo Tip Select the drawing tool button to change line size. Select the text tool button to change font size. Tip Use the eraser selection on the drawing tool to erase drawings only; select Undo to delete text. You can use Undo only once to delete text for a given photo.
CHAPTER 9 Viewing Photos and Videos 3 Select one of the following to save or reject changes: Replace Original Saves the photo with drawing in place of the original photo with no drawing; the original photo is lost. Save as New Picture Saves both the photo with drawing and the original photo with no drawing. You can enter a name for the new photo. You can also select the pick list to save the updated photo to a different album. Don’t Save Changes Cancel Saves only the original photo with no drawing.
CHAPTER 9 Viewing Photos and Videos Tip Copy an entire album by opening the Album menu, selecting Album, and then selecting Copy Album to Card or Copy Album to Handheld. Select the album you want, and then select Done when copying is complete. Copying a photo or video You can copy photos and videos from your handheld to an expansion card, and vice versa. 0 1 Go to Favorites and select Photos & Videos 2 Select a photo or video to copy: . a.
CHAPTER 9 Tip Delete an entire album by opening the Album menu and selecting Album Details. Select the album you want, and then select Delete on the Album Details screen. Tip You can also delete a photo or video from the Media Details screen by selecting Delete on that screen. Viewing Photos and Videos Deleting a photo or video 0 1 Go to Favorites and select Photos & Videos 2 Select a photo or video to delete: . a.
CHAPTER 9 Viewing Photos and Videos Did You Know? You can also easily send photos and videos from the palmOne™ Media desktop application (Windows only). See Palm Desktop Help for information. Sharing photos and videos Tip You can also beam or send an entire album by opening the Album menu and selecting Beam Album or Send Album. • Beam a photo or video to other Palm Powered™ devices. Tungsten™ E2 Handheld You can easily share photos and videos with family and friends.
CHAPTER 9 Viewing Photos and Videos Working with palmOne™Media on your computer WINDOWS ONLY Use palmOne Media on your computer to view and manage photos and videos. Check out the online Help in Palm® Desktop software to learn how to use Media on your computer.
CHAPTER 9 Viewing Photos and Videos Support If you’re having problems with palmOne Media or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 10 Listening to Music In this chapter Transferring MP3 files to an expansion card Transferring music from a CD to your handheld Playing music on your handheld Managing playlists Viewing song info Working with RealPlayer on your computer Related topics Tungsten™ E2 Handheld Are you tired of listening to small talk during that long commute on the bus or train? Do you need something smaller than a CD player when you’re out for a walk or at the gym? RealPlayer® lets you play music on your handheld.
CHAPTER 10 [ ! ] Before You Begin (Windows only) Install RealPlayer® on your computer. Insert the Tungsten™ E2 software installation CD and follow the onscreen instructions for installing extra software. You must install this software, even if you already have a version of RealPlayer installed on your computer. The version on the CD contains all of the components needed to transfer music files to your handheld.
CHAPTER 10 Listening to Music 2 Prepare RealPlayer on your computer: a. Open the RealPlayer application. b. Make sure palmOne Handheld (Card) is selected from the Current Burner/ Device drop-down list.
CHAPTER 10 Tip For tips on using RealPlayer on your computer, go to the Help menu in RealPlayer or visit www.real.com. Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio” folder on the card, and store your MP3 files in this folder. Listening to Music 3 Select the songs you want to transfer: a. In RealPlayer on your computer, click Burn/Transfer. b.
CHAPTER 10 Listening to Music 4 Transfer the selected songs to your handheld: a. Be sure your handheld is on and that RealPlayer is open. If it is, a green Connected light appears in the lower-left corner of RealPlayer on your computer. b. Click Start Transfer. When the transfer is complete, the tracks you selected should say “On Device.” The files are transferred to the RN_Audio folder on your handheld’s expansion card. [ ! ] IMPORTANT Do not press the sync button on your cable.
CHAPTER 10 Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio” folder on the card, and store your MP3 files in this folder. Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag songs, and other files you want to transfer to your handheld, onto the droplet in the Dock.
CHAPTER 10 Listening to Music Transferring music from a CD to your handheld If your songs are on a CD and you want to listen to them on your handheld, use RealPlayer on your computer to convert and transfer the files to your expansion card. NOTE If you are a Mac user, use iTunes, included with Mac OS X, to transfer music from a CD to your computer. Then use the Send To Handheld droplet to transfer files to your expansion card. Music files should be imported in MP3 format.
CHAPTER 10 Tip If you want to select only a few songs, click Deselect All and then check the box next to the songs you want to select. Listening to Music 2 Select the songs you want to add to your library: a. Click Save Tracks. b. Follow the onscreen instructions to select and copy tracks.
CHAPTER 10 Tip For tips on using RealPlayer on your computer, go to the Help menu in RealPlayer or visit www.real.com. Listening to Music 3 Prepare your handheld: a. Go to Favorites and then select RealPlayer . b. Connect your handheld to your computer using the USB sync cable. [ ! ] IMPORTANT Do not press the sync button on your cable. 4 Select the songs you want to transfer: a. In RealPlayer on your computer, click Burn/Transfer. b.
CHAPTER 10 Tip On your handheld, tap Songs to view a list of the songs available for you to play. The songs you just transferred are at the bottom of the list. Listening to Music 5 Transfer the selected songs to your handheld: a. Be sure your handheld is on and that RealPlayer is open. If it is, a green Connected light appears in the lower-left corner of RealPlayer on your computer. b. Click Start Transfer. When the transfer is complete, the tracks you selected should say “On Device.
CHAPTER 10 Tip If RealPlayer reaches the period of inactivity you set before you exit the application, the screen turns off and the music continues playing. To set the period of inactivity, open the Options menu and select Preferences. Select an option from the Auto-powersave after pick list, and then select OK. If you exit RealPlayer, it turns off when it reaches the period of inactivity defined in Power Preferences.
CHAPTER 10 Tip For tips on using RealPlayer, open the Options menu and select Help. Listening to Music Managing playlists You can create dozens of playlists with your favorite songs. Creating a playlist 0 1 On your handheld, go to Favorites and then select RealPlayer 2 Open the Edit Playlist screen: . a. Tap Playlists. b. Select New. 3 Enter a name for the playlist.
CHAPTER 10 Tip To quickly select all the songs in the list, select Select All. To quickly deselect all the songs, select Select None. Listening to Music 4 Add songs to the playlist: a. Select Add. b. Check the box next to the songs you want to include on the playlist. c. Select Done. 5 Put the songs in the order you want to hear them: a. Select a song you want to move. b. Tap the up or down arrow to move the song up or down one slot. Up arrow Down arrow c.
CHAPTER 10 Listening to Music Playing songs from a playlist 0 1 On your handheld, go to Favorites and then select RealPlayer 2 Select a song from a playlist: . a. Tap Playlists. b. Select the playlist you want to play. c. Select the first song you want to play. Done Tungsten™ E2 Handheld Your handheld plays the songs in the playlist beginning with the song you selected. After it plays the last song in the list, it stops.
CHAPTER 10 Listening to Music Editing a playlist 0 1 On your handheld, go to Favorites and then select RealPlayer 2 Open the playlist you want to edit: . a. Tap Playlists. b. Select the playlist you want to edit. c. Select Edit.
CHAPTER 10 Listening to Music 3 Select Edit and do any of the following: Delete a song playlist. Add a song Select a song and tap Remove to delete the song from the Tap Add, check a song’s box, and then tap Done. Move a song Select a song and select the up or down arrow to move the song up or down one slot. 4 Select Done, and then select Done two more times.
CHAPTER 10 Listening to Music Deleting a playlist 0 1 On your handheld, go to Favorites and then select RealPlayer 2 Open the playlist you want to delete: . a. Tap Playlists. b. Select the playlist you want to delete. 3 Delete the list: a. Select Delete List. b. Select Yes in the confirmation dialog box. c. Select Done.
CHAPTER 10 Did You Know? You can also view song details by opening the Music menu and selecting Song Details. Listening to Music Viewing song info You can view details for the song that is currently playing. 0 1 On your handheld, go to Favorites and then select RealPlayer 2 Select a song to play and view: • To play and view the current song, tap Play. . Information icon • To play and view a different song, tap Songs and select a song from the list. 3 Open the Song Details dialog box: a.
CHAPTER 10 Listening to Music Working with RealPlayer on your computer WINDOWS ONLY Use RealPlayer on your computer to play and manage your songs. Check out the online Help in RealPlayer to learn how to use RealPlayer on your computer.
CHAPTER 10 Listening to Music Support If you’re having problems with Real Mobile Player or RealPlayer on your computer, go to www.real.com.
CHAPTER 11 Managing Your Tasks In this chapter Creating a task Organizing your tasks Marking a task as complete Deleting tasks Customizing your Tasks list Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your handheld is the perfect place to make a list of the things you need to do.
CHAPTER 11 Tip If no task is currently selected, you can create a new task by writing Graffiti® 2 characters in the input area. Tip Add a note to a task. Select the Note button, enter the note text, and then select Done. Managing Your Tasks Creating a task 0 1 Press the Tasks 2 Create a task: button. Due date a. Select New. b. Enter a description of the task. Long description Did You Know? You can organize your tasks by filing them into categories.
CHAPTER 11 [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date before you can set an alarm. Tip You can customize the alarm sound for your tasks in the Tasks Preferences dialog box. Did You Know? When you set an alarm, a little alarm clock appears to the right of the task description. Managing Your Tasks Setting an alarm 0 1 Press the Tasks 2 Open the Set Alarm dialog box: button. a. Select the task you want to assign an alarm to. b. Select Details. c.
CHAPTER 11 Managing Your Tasks Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating task—unusual interval. 3 Set the alarm: a. Check the Alarm box. b. Enter how many days before the due date you want the alarm to sound. c. Select the time columns to set the time the alarm sounds. d. Select OK, and then select OK again.
CHAPTER 11 Managing Your Tasks 3 Set the repeat interval: a. Select the task description, and then select Details. b. Select the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year. NOTE If you select Daily, a dialog box appears for you to select the end date. c. Select OK.
CHAPTER 11 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months. 0 1 Press the Tasks 2 Enter the task you want to repeat, and assign it a due date. 3 Open the Change Repeat dialog box: button. a. Select Details.
CHAPTER 11 Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then select Day as the Repeat By setting. Managing Your Tasks 4 Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b. Select Fixed Schedule to base the due date on the due date of the current task, or select After Completed to base the due date on the date you complete this task.
CHAPTER 11 Did You Know? Overdue tasks have an exclamation point (!) next to the due date. Managing Your Tasks Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see only certain types of tasks. 0 Tip Your Tasks Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings, open the Options menu and select Preferences.
CHAPTER 11 Tip You can set Tasks Preferences to record the date that you finish your tasks, and you can show or hide finished tasks. To change these settings, open the Options menu and select Preferences. Managing Your Tasks Marking a task as complete You can check off a task to indicate that you’ve completed it. 0 1 2 Press the Tasks button. Check the box on the left side of the task. Done NOTE Palm® Desktop software and Microsoft Outlook handle completed repeating tasks differently.
CHAPTER 11 Tip You can also delete a specific task by selecting the task, selecting Details, and then selecting Delete. Managing Your Tasks Deleting tasks If a task is canceled, you can delete it from your Tasks list. When you delete a repeating task, you delete all instances of the task. You can also delete all your completed tasks. Deleting a specific task Tip If you save an archive copy of your deleted tasks, you can refer to them later by importing them.
CHAPTER 11 Managing Your Tasks Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can refer to them later by importing them. Deleting all your completed tasks 0 1 Press the Tasks 2 Open the Purge dialog box: button. a. Open the menus. b. Select Purge on the Record menu. 3 4 [ & ] OPTIONAL Check the box to save an archive copy of your completed tasks on your computer. Select OK.
CHAPTER 11 Did You Know? Calendar’s Agenda View also displays your tasks. Managing Your Tasks Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. 0 1 Press the Tasks 2 Open the Preferences dialog box: button. a. Open the menus. b. Select Options, and then select Preferences.
CHAPTER 11 Managing Your Tasks 3 Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
CHAPTER 11 Tip (Windows) If you chose to synchronize with Microsoft Outlook, check out the online Help in Outlook to learn how to use Tasks on your computer. Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer.
CHAPTER 11 Managing Your Tasks Support If you’re having problems with Tasks or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 12 Writing Memos In this chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a memo Working with Memos on your computer Related topics Your handheld contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories.
CHAPTER 12 Writing Memos Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. Creating a memo Tip Use Phone Lookup to quickly add a name and phone number to a memo. 0 1 Go to Applications and select Memos 2 Create a memo: . a. Select New. b. Enter your memo. Tap Enter on the onscreen keyboard or draw the Graffiti® 2 writing Return stroke to move to a new line in the memo. c. Select Done.
CHAPTER 12 Tip The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Did You Know? You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop. You can purchase a variety of portable keyboards. Tip You can change the size of the text in Memos to enhance readability. Writing Memos Viewing and editing a memo 0 1 Go to Applications and select Memos 2 View or edit the memo: . a.
CHAPTER 12 Writing Memos Did You Know? If you use Palm® Desktop software for synchronizing, you can send a memo to your computer by synchronizing, and then open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo. Moving memos in your memos list You can move memos up or down in your memos list.
CHAPTER 12 Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your deleted memos, you can refer to them later by importing them. Writing Memos Deleting a memo 0 1 2 Go to Applications and select Memos . Open the Delete Memo dialog box: a. Locate the memo you want. b. Open the menus. c. Select Delete Memo on the Record menu. 3 4 [ & ] OPTIONAL computer. Check the box to save an archive copy of the memo on your Select OK.
CHAPTER 12 Tip (Windows) If you chose to synchronize with Microsoft Outlook, check out the online Help in Outlook to learn how to use Notes on your computer. Tip You can copy the text of a memo and paste it into a new Word file in Documents on your handheld. Edit the text in Documents, save it as a Microsoft Word file, and then send the file to your computer by synchronizing so you can view and edit it in Word.
CHAPTER 12 Writing Memos Support If you’re having problems with Memos or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 13 Writing Notes in Note Pad In this chapter Creating a note Viewing and editing a note Deleting a note Working with Note Pad on your computer Related topics Tungsten™ E2 Handheld Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil, such as drawing a quick sketch.
CHAPTER 13 [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on. Tip Select the pen selector to change the pen width or to select the eraser. To clear the screen completely, select the note (anywhere but the title), open the Edit menu, and select Clear Note. Did You Know? Prevent others from viewing your notes by marking them as private.
CHAPTER 13 Writing Notes in Note Pad Choosing the pen and paper (background) colors 0 0 1 Press the Note Pad 2 Open the Select Colors dialog box: button. a. Select Done to display the Note Pad list. b. Open the menus. c. Select Options, and then select Preferences. d. Select Color. 3 Select the pen and paper colors: a. Select Pen, and then select the ink color you want to use. b. Select Paper, and then select the background color you want to use. c. Select OK, and then select OK again.
CHAPTER 13 Tip Change the alarm sound by opening the Options menu, selecting Preferences, and then selecting a sound from the Alarm Sound pick list. Writing Notes in Note Pad Setting an alarm To use a note as a reminder, set an alarm for that note. 0 1 Press the Note Pad 2 Open the note: button. a. Select Done to display the Note Pad list. b. Select the note you want to set an alarm for.
CHAPTER 13 Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title. Writing Notes in Note Pad 3 Set the alarm: a. Open the menus. b. Select Options, and then select Alarm. c. Select the Date box, and then select the year, month, and date you want the alarm to sound. d. Select the time you want the alarm to sound. e. Select OK.
CHAPTER 13 Tip Sort the Note Pad list alphabetically, by date, or manually. Open the Options menu, select Preferences, and then select the Sort by pick list. If you sort manually, you can rearrange the list by dragging notes to another position in the list. Writing Notes in Note Pad Viewing and editing a note 0 1 Press the Note Pad 2 Open the note: button. a. Select Done to display the Note Pad list. b. Select the note you want to view or edit. 3 Read or edit the note, and then select Done.
CHAPTER 13 Writing Notes in Note Pad Tip You can also delete a note by opening the Record menu and selecting Delete Note. Deleting a note Tip Want to get rid of those deletion confirmation messages? Open the Options menu, select Preferences, and then uncheck the Confirm note delete box. 0 1 Press the Note Pad 2 Open the note: button. a. Select Done to display the Note Pad list. b. Select the note you want to delete. 3 Select Delete, and then select OK to confirm deletion.
CHAPTER 13 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Note Pad on your computer.
CHAPTER 13 Writing Notes in Note Pad Support If you’re having problems with Note Pad or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 14 Making Bluetooth Wireless Connections In this chapter What can I do with the builtin Bluetooth® wireless technology? Entering basic Bluetooth settings Setting up a Bluetooth phone connection Accessing email and the web with Bluetooth Setting up a connection for Bluetooth synchronization Setting up a connection to a Bluetooth network Creating trusted devices Setting advanced Bluetooth features Related topics Tungsten™ E2 Handheld Your handheld helps keep your world organized by storing contact
CHAPTER 14 » Key Term Bluetooth® Technology that enables devices such as handhelds, mobile phones, and computers to connect wirelessly to each other. [ ! ] Before You Begin Any device you connect to must also be a Bluetooth device with Bluetooth features enabled. Check the user guide that came with the device for information on how to enable the Bluetooth features.
CHAPTER 14 Making Bluetooth Wireless Connections What is device discovery? Discovery is the process in which your handheld searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results. After you find the devices you are looking for, you can select the devices with which you want to connect.
» CHAPTER 14 Making Bluetooth Wireless Connections Key Term Discoverable Setting that allows other devices to find and connect with your handheld using Bluetooth wireless technology. If your handheld is not discoverable, other devices cannot find it to make a connection. Your handheld must be on in order to be discoverable. Entering basic Bluetooth settings 0 1 2 Go to Favorites and select Bluetooth . Enter the basic Bluetooth settings: a. Select On. b.
CHAPTER 14 [ ! ] Before You Begin If you have an IR phone, you must download the Phone Link application from the web. Go to http:// www.palmOne.com/us/ support/downloads/ phonelink.html to download the software. » Key Term Trusted pair Two devices—for example, your handheld and your mobile phone—that can connect to each other because each device can find the same passkey on the other device. Once you form a trusted pair with a device, you do not need to enter a passkey to connect with that device again.
CHAPTER 14 Tip If you receive a message that your phone is not ready to accept a connection, check to make sure that your phone is prepared to make a Bluetooth connection. See the instructions included with your phone. Making Bluetooth Wireless Connections 3 Select the phone you want to connect to: a. Select the Manufacturer and Model pick lists, select the correct entries for your phone, and then select Next. If the phone does not appear on the list, check for phone compatibility at http://www.palmOne.
CHAPTER 14 » Key Term Passkey Like a password, the passkey is a security measure. Connections can happen only between your handheld and a device that has the same passkey. For example, to connect to your mobile phone, you need to enter the same passkey on your handheld and on your phone. Making Bluetooth Wireless Connections 4 Enter a passkey: a. Enter a passkey number. This can be any number you choose; it does not, for example, have to be a password you use to access a network or an email account.
CHAPTER 14 » Key Term GPRS Acronym for General Packet Radio Service, a method of sending information wirelessly at high speeds. Select Yes in step 6 only if you have a GPRS account for your mobile phone. Making Bluetooth Wireless Connections 6 7 Determine if you want to be set up with a network: • Select Yes to begin network setup. Go to step 7. • Select No if you want to use your phone connection only to dial phone numbers from your handheld or send text messages. You have finished setup.
CHAPTER 14 Tip Contact your ISP if you are not sure about one or more of the items to enter in step 8. Making Bluetooth Wireless Connections 8 If you selected Yes in step 7: a. Select the pick lists and select the correct information for your cellular carrier. b. Select Next, and then select Done. 9 If you selected No in step 7: a. Select Next. b. Enter the phone number you use to dial in to your ISP and the username for your dial-up account. c.
CHAPTER 14 Making Bluetooth Wireless Connections Accessing email and the web with Bluetooth After you set up a connection with a mobile phone, you can send and receive email or browse the web wirelessly using this connection. NOTE Bluetooth functionality must be turned on if you want to use wireless features. You must also set up an email account on your handheld before you can send or receive email messages. 0 1 Open the email application or the web browser. 2 Verify Bluetooth status: a.
CHAPTER 14 » Key Term Service Way of connecting to a mobile phone to send information wirelessly, for example, through a high-speed (GPRS) carrier or a dial-up account with an Internet service provider (ISP). Tip When you enter a URL in the web browser or select Get and Send in the VersaMail® application, a connection is automatically initiated with the last used service. Tungsten™ E2 Handheld Making Bluetooth Wireless Connections 3 Connect to your phone: a.
CHAPTER 14 Making Bluetooth Wireless Connections Tip After the first time you set up a connection and wirelessly synchronize with a computer, you can synchronize with that computer at any time by choosing its device name from the Service pick list and tapping Connect. Setting up a connection for Bluetooth synchronization WINDOWS ONLY 0 1 Go to Favorites and select Bluetooth 2 Open the PC Setup dialog box: . a. Select Setup Devices. b. Select PC Setup. c. Select Bluetooth HotSync. d. Select Next. .
CHAPTER 14 Tip To open HotSync® Manager on your computer in the onscreen instructions (see step 4 in this procedure), click the HotSync Manager icon on the taskbar in the lowerright corner of your computer screen. Tip Remember that Bluetooth devices generally must be within 30 feet of each other to communicate. Making Bluetooth Wireless Connections 3 Select a computer and select OK. The Discovery icon appears to indicate that the discovery process is active.
CHAPTER 14 Making Bluetooth Wireless Connections MAC ONLY 0 1 Go to Applications and select Prefs 2 Open the Edit Connection screen: . a. From the Communications Preferences list, select Connection. b. Select New. 3 Set up the connection to your computer: a. Enter a name for the connection, such as BT to Mac. b. Select the Connect to pick list and select PC. c. Select the Via pick list and select Bluetooth.
CHAPTER 14 Tip Just as it is safer to use different personal identification numbers (PINs) for different bank accounts, your passkeys are more secure if you use a different passkey for each device with which you want to connect—one passkey for a connection to a phone, a different one for a connection to a computer, and so on. Just remember that you must enter the same passkey on your handheld and on the device with which you want to connect. Making Bluetooth Wireless Connections Cont’d. d.
CHAPTER 14 Making Bluetooth Wireless Connections 6 Synchronize your handheld with your computer: a. Go to Applications and select HotSync . b. Make sure that Local is selected, and select the connection you created in step 3 from the pick list. c. Select HotSync Done Tungsten™ E2 Handheld . Now you can easily synchronize with your computer wirelessly.
CHAPTER 14 [ ! ] Before You Begin You must get the passkey, username, and password for the LAN from the system administrator. » Key Term LAN Acronym for local area network. LAN refers to a local network that connects computers located in your home or business. Making Bluetooth Wireless Connections Setting up a connection to a Bluetooth network 0 1 Go to Favorites and select Bluetooth 2 Open the PC Setup dialog box: . a. Select Setup Devices. b. Select LAN Setup. c. Select Next.
CHAPTER 14 Making Bluetooth Wireless Connections 4 Create a trusted connection. a. Select Yes to add the LAN as a trusted device. b. Select Next. c. Enter the passkey number for the LAN and select OK. 5 6 Enter the username and password for the LAN and select Next. Select Done.
CHAPTER 14 Did You Know? When your handheld and Bluetooth are on and the Discoverable setting is set to No, you can receive connections only from devices with which you have previously communicated. Making Bluetooth Wireless Connections Creating trusted devices After you have set up your phone and computer as trusted devices, you may want to set up other trusted devices, such as a friend’s handheld.
CHAPTER 14 Tip You can delete a trusted device or view the details about a trusted device, such as the device address and your most recent connection. In Bluetooth Manager, select Setup Devices, and then select Trusted Devices. Select the appropriate device and select Details. Making Bluetooth Wireless Connections 4 Enter the same passkey on your handheld and the other device and select OK.
CHAPTER 14 Tip If the remote device name has changed, disabling and then enabling the device name cache forces your handheld to retrieve the new device name. Making Bluetooth Wireless Connections Setting advanced Bluetooth features These advanced settings are used in special circumstances. Storing recently found device names When you enable or disable the device name cache you control whether or not your handheld retrieves the names of remote devices each time the discovery process takes place.
CHAPTER 14 Making Bluetooth Wireless Connections Allowing your handheld to wake up when it is turned off You can set your handheld to receive information through Bluetooth connections when your handheld is turned off. The radio remains on, but your device is not discoverable. For another Bluetooth device or application to wake up your handheld, it must know your device name. This limits the connections to devices that are trusted or that have connected with you before.
CHAPTER 14 Making Bluetooth Wireless Connections Support If you’re having problems with your handheld’s wireless capabilities or with anything else on your handheld, go to www.palmOne.
CHAPTER 15 Sending and Receiving Email Messages In this chapter Upgrading an existing email account About email accounts Creating an account Managing email accounts Getting and reading email Sending an email message Working with email folders Working with email messages Working with attachments Synchronizing email on your handheld with email on your computer Advanced VersaMail application features Related topics Tungsten™ E2 Handheld You already know how efficient email is for staying in touch with person
CHAPTER 15 Sending and Receiving Email Messages Upgrading an existing email account If you have already used the VersaMail application on a different handheld and have kept your old username, you can upgrade your existing email account for use on your new handheld. 0 1 Synchronize your new handheld with your computer. Select the username associated with your old handheld; this contains your existing account information.
CHAPTER 15 [ ! ] Before You Begin Before you can set up an email account on your handheld, you must do the following: • Install the VersaMail® application from the installation CD onto your handheld. • If you don’t already have one, establish an account with an Internet service provider such as Earthlink or a wireless carrier such as Cingular. You can also use a corporate email account.
» CHAPTER 15 Sending and Receiving Email Messages Key Term Firewall A system set up to protect against unauthorized access into a private network.
CHAPTER 15 Sending and Receiving Email Messages Incoming and outgoing mail server settings obtain these settings. Check with your company’s system administrator to With a corporate email account, you may be able to access the following types of mail servers, among others: • Microsoft Exchange • IBM Lotus Domino • Sun iPlanet VPNs If you want to access email on your handheld using your corporate email account, you may need to set up a virtual private network (VPN) on your handheld.
CHAPTER 15 Sending and Receiving Email Messages Creating an account The steps for creating an account are different depending on how you plan to send and receive email: Wireless only If you plan only to send and receive email wirelessly from your handheld, set up the account on your handheld by following the procedures presented later in this chapter.
CHAPTER 15 Sending and Receiving Email Messages Setting basic account options 0 1 Go to Favorites and select VersaMail 2 Open the Account Setup screen: . a. Open the menus. b. Select Accounts, and then select Account Setup. c. Select New.
CHAPTER 15 » Key Term Protocol Settings your email provider uses to receive email messages. Most providers use the Post Office Protocol (POP); a few use the Internet Message Access Protocol (IMAP). Tip If your email provider appears on the Mail Service pick list, you don’t need to select a protocol. The correct protocol is automatically displayed. Sending and Receiving Email Messages 3 Enter the basic account information: a. In the Account Name field, enter a descriptive name. b.
CHAPTER 15 Tip Your username is usually the part of your email address appearing before the @ symbol, not your entire email address. Check with your ISP if you are not sure what username to enter. Did You Know? Your incoming mail server is also called your POP or IMAP server; your outgoing mail server is also called your SMTP server. Sending and Receiving Email Messages 4 Enter the account username and password: a. Enter the username you use to access your email. b.
CHAPTER 15 Sending and Receiving Email Messages 6 Do one of the following: Finish setup Select Done to finish setup and go to the Inbox of the account you set up, where you can begin getting and sending email. Set additional mail options Select Next to set advanced mail options.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP email account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this box is checked.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Port Number The port number setting defaults to 110 for POP and to 143 for IMAP servers. You may need to change the port number if you choose to retrieve incoming mail over a secure connection (see the next item). If you are not sure about the correct port number, check with your system administrator. Use Secure Connection To retrieve incoming mail over a secure (Secure Sockets Layer, or SSL) connection, check the Use Secure Connection box.
CHAPTER 15 Sending and Receiving Email Messages 2 Set outgoing mail options: a. Select any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the email address that you want recipients to see and reply to on your email messages, only if this is different from the email address from which you are sending the message. For example, if you are sending a message from me@yahoo.
CHAPTER 15 Tip Use a signature to add your name and phone number to all outgoing messages. Sending and Receiving Email Messages 3 Add a signature: a. Check the Attach Signature to messages box, and then enter the text of the signature. b. Select Next.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 4 Set additional outgoing mail options: a. Select any of the following: Port Number The default is 25, the port number most SMTP servers use.
CHAPTER 15 Sending and Receiving Email Messages Managing email accounts After you create an account, you can edit or delete it, or customize the account by adding ESMTP authentication, selecting a specific service to connect to your network, and more. Editing an email account 0 1 Select the account you want to edit: a. Open the menus. b. Select Accounts, and then select Account Setup. c. Select the name of the account to edit, and then select Edit.
CHAPTER 15 Tip Synchronize your handheld with your computer to free up the memory associated with an account after you delete it. Sending and Receiving Email Messages Deleting an email account When you delete an account in the VersaMail application, the account is removed from your handheld. The account still exists on the server. For example, deleting your Yahoo! account from the VersaMail application deletes the account only from your handheld. Your email account still exists at Yahoo.com.
CHAPTER 15 Sending and Receiving Email Messages Selecting a different service for an email account When you set up a phone connection on your handheld, you pair each connection with a network service. You also select one of these services to be the default for all network activity on your handheld, including sending and receiving email. For any given email account, however, you can switch to a different service for that account only.
CHAPTER 15 Sending and Receiving Email Messages 0 Tip If there is an existing service connection, it is disconnected and the new connection is initiated. The VersaMail application sends and checks for any new email using the new connection. 1 Open the Account Details dialog box: a. From the Inbox of the account you want to switch, select Get Mail. b. Select Details. 2 Select the new service: a. Check the Always connect using box. A pick list of available services appears.
CHAPTER 15 Sending and Receiving Email Messages Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web email provider supports ESMTP, check with your email provider. 0 1 Select the account to which you want to add ESMTP: a. In your Inbox or on another folder screen, open the menus. b. Select Options, and then select Mail Servers. c. Select the Account pick list, and then select Edit Accounts.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 2 Add ESMTP: a. On the Mail Servers screen (see step 1), select Details. b. Select the Options pick list, and then select Advanced Outgoing. c. Check the box.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? You can set up your handheld to automatically check for and download new email messages. Getting and reading email You can choose to see only the subject of your email (which includes message size, sender, and subject), so that you can decide if you want to download the entire message. Or you can choose to get the entire message for all of your incoming email.
CHAPTER 15 Sending and Receiving Email Messages Tip If you have set up the account to synchronize email on your handheld with email on your computer only, you must synchronize your handheld with your computer to download messages to your handheld. Getting email messages Did You Know? You can deactivate the Get Mail Options dialog box by using VersaMail Preferences. Tip If you select Messages, the first 5KB of each message is downloaded.
CHAPTER 15 Tip For IMAP accounts, you have the option of synchronizing IMAP folders from the Get Mail Options dialog box. With wireless IMAP folder synchronization, you can synchronize email messages between a folder in an email account on your handheld and a folder with the same name on your email provider’s mail server. Sending and Receiving Email Messages 3 [ & ] OPTIONAL Select advanced options for getting email: a.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? If more than one scheduled auto get happens at the same time (for example, for two separate email accounts), auto get retrieves messages in the following order: Auto get mail with notification 1. Any past-due auto get (for example, a retry of an earlier failed auto get). Auto get recognizes any filter criteria you set up for downloading messages. Messages that don’t meet these filter criteria are not downloaded during an auto get.
CHAPTER 15 Sending and Receiving Email Messages 0 Tip You should perform a manual get mail after setting up a scheduled auto get. Then only new messages are retrieved during auto get. Or if you have configured an email account to synchronize messages on your handheld with messages on your computer, you can synchronize after setting up a scheduled auto get to make sure that only new messages will be retrieved. 1 Select Auto Get Mail for a given account: a.
CHAPTER 15 Sending and Receiving Email Messages 4 [ & ] OPTIONAL Select Get Mail. Done Auto get notifications The auto get mail feature provides three types of alerts when and after it gets messages: Status messages Depending on the connection type, a series of status messages may appear during the auto get connection and mail retrieval process. Notifications You can choose to have your handheld alert you with a beep or alert sound, or with a blinking light, when a new message arrives in your account.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? Any custom sound you install on your handheld appears on the Notify Sound pick list. Setting notification options Tip You can follow these steps to change the notification sound at any time. Tip You can also adjust the volume of the notification sound. You can choose a sound—such as a bird, a phone, or an alarm—to let you know when new email arrives. 0 1 Turn on notification: a. In the Inbox or on another folder screen, open the menus. b.
CHAPTER 15 Sending and Receiving Email Messages Viewing and using the Reminders screen The Reminders screen on your handheld shows info about new email messages. It also shows alerts from other applications, such as Calendar appointments. To view the Reminders screen, tap the blinking asterisk corner of any screen. when it appears in the upper-left If you set up a scheduled auto get mail and you receive new email messages, they are downloaded into the Inbox.
CHAPTER 15 Sending and Receiving Email Messages If auto get discovers new messages but then fails for any reason, the Reminders screen shows the account name and an error message. You can select the error message or open the VersaMail application for that account for more detailed information on the failed auto get. You can choose to disable notifications for auto get mail failures.
CHAPTER 15 Sending and Receiving Email Messages Resource issues with auto get mail The auto get mail feature can cause the following resource constraints: Decreased battery life If you set the auto get interval for more often than once per hour, your handheld’s battery charge may drain more quickly, and you may need to recharge the battery more frequently. Increased monthly charges Some wireless providers, such as Cingular or T-Mobile, charge a fee for data transactions.
CHAPTER 15 Tip If you use the 5-way navigator to select and open a message, press Center after reading the message to close it and return to the folder where you started. Tip Highlight a message and press Right on the 5-way to open a menu of message commands such as forward, reply, and delete. Sending and Receiving Email Messages Reading email messages To read email, select the email message in the Inbox or the folder where the message is located.
CHAPTER 15 Sending and Receiving Email Messages Selecting whether to receive messages as HTML or plain text By default, the VersaMail application is set to receive mail in HTML format.
CHAPTER 15 Sending and Receiving Email Messages 0 1 Open VersaMail Preferences: a. Open the menus. b. Select Options, and then select Preferences. 2 Select message format: a. Select the Receive Format pick list, and then select HTML or Plain Text. The default is HTML. b. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? The font settings you choose apply to all incoming messages, not just the current one. Customizing the font of messages you are reading You can change the font, size, or style of incoming messages to make them easier to read. 0 1 Open the Select Font dialog box: a. On the message screen, open the menus. b. Select Options, and then select Font. 2 Customize the font: a.
CHAPTER 15 Tip If you set up the account to synchronize email on your handheld with email on your computer only, you must synchronize so that messages you compose on your handheld can be sent out through your computer’s email application. Sending and Receiving Email Messages Sending an email message 0 1 Go to Favorites and select VersaMail 2 Open a new message: . a. Open the menus. b. Select Accounts, select the account you want, and then select New.
CHAPTER 15 Tip Subjects longer than one line are shown on a single line with an ellipsis symbol to the right of the subject line. Select the subject to see the full subject. Did You Know? You can open the Edit menu to access the editing features available for a message you are composing. Tip If you open another application while you’re working on a message, the message is automatically saved as a draft. Sending and Receiving Email Messages 3 Address and compose your message: a.
CHAPTER 15 Sending and Receiving Email Messages Tip You can’t see the whole list of addresses in a field if the list is longer than two lines. To see the whole list, tap the word To, cc, or bcc. Entering an address directly in the To field Tip It’s OK to enter commas instead of semicolons between addresses, because they’re changed to semicolons. But you can’t use other punctuation or no punctuation between addresses. 0 1 2 On the New Message screen, tap or navigate to the To field.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? Addresses longer than one line are shown on a single line with an ellipsis symbol to the right of the address line. To view or edit the address, tap the To field to display the full address. Entering an address using Contacts You can enter a recipient’s address by using the Lookup screen to select the address. The names and addresses on the Lookup screen come from Contacts. 0 1 Open the Lookup screen: a.
CHAPTER 15 Tip Smart Addressing is turned on by default. To turn off Smart Addressing, open the Options menu, select Preferences, and then check the Advanced tab. Deselect the Enable Smart Addressing box. Sending and Receiving Email Messages Entering an address using Smart Addressing Smart Addressing completes a recognized email address. Smart Addressing automatically fills in fields when the recipient’s name and email address are in your Contacts list.
CHAPTER 15 Sending and Receiving Email Messages Attaching a personal signature You can attach a personal signature, with info like your company’s address and fax and telephone numbers, to the bottom of all messages you send. 0 1 Open the VersaMail Preferences: a. From the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. 2 Add a signature: a. Select Signature. b. Check the Attach Signature box. c. Enter your signature information, and then select OK.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? Send retry doesn’t work for VPN or SSL connections, or for accounts for which your ISP requires you to log in to the mail server before sending mail. It also doesn’t work if you have configured the security preferences on your handheld to encrypt databases on the handheld. Send retry Tip Select the notification to view a detailed error message. Viewing the error message deletes the notification from the Reminders screen.
CHAPTER 15 Tip If you perform a soft reset or synchronize during send retry, the retry cancels. You must manually send any messages in the Outbox. Sending and Receiving Email Messages Outbox icons in the VersaMail application The icons to the left of a message in the Outbox show the message’s status. Message is waiting either to be manually sent or to be sent during the next send retry. You can edit, move, or delete a message in this state.
CHAPTER 15 Sending and Receiving Email Messages Working with email folders By default, the VersaMail application displays the messages in a given account’s Inbox folder. You can easily view the messages in a different folder. You can also customize the appearance of the message list in your email folders, move messages between folders, and create and edit folders.
CHAPTER 15 Tip The customization options you choose apply to all email folders, not just the one you are currently viewing. Sending and Receiving Email Messages Customizing the appearance of the message list You can change display options on the message list, as well as the size of columns in the list. NOTE You can change column size for one-line message view only. 0 1 In the Inbox or on another folder screen, select Display Options.
CHAPTER 15 Sending and Receiving Email Messages 3 4 Select OK. If you selected one-line summary view in step 2, change the size of columns in the message list: a. Tap the column divider. Column divider b. Drag the column divider to change the width of the column.
CHAPTER 15 Tip You can use the 5-way to move a single message. Select the message you want to move, press Right to open the Message menu, and then select Move To. Then select the folder you want on the destination list. Tip To select a group of adjacent messages, drag the stylus to the left of the message icons. Tip You can also open the Message menu and select Move To. Sending and Receiving Email Messages Moving messages between folders You can move one or more email messages between folders.
CHAPTER 15 Sending and Receiving Email Messages 3 Move multiple messages: a. Tap to the left of the icon for each message you want to move. A checkmark appears next to each selected message. b. Tap a message icon next to a selected message, and then select Move To on the list. c. On the folders list, select the destination folder you want. 4 Select OK. Done Creating and editing mail folders The VersaMail application has certain preset folders, such as Inbox, Outbox, Drafts, and Trash.
CHAPTER 15 Sending and Receiving Email Messages 2 Select any of the following: a. To create a new folder, select New, and then enter the new folder name. b. To rename a folder, select the folder name from the list on the screen, select Rename, and then enter the new folder name. c. To delete a folder, select the folder name from the list on the screen, and then select Delete.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? You can forward email messages from any folder other than the Outbox folder. Working with email messages Did You Know? Forwarded messages are always sent as text only, even if you received the original message in HTML format. When you receive an email message, you can reply to it or forward it to someone else. You can also open web addresses (URLs) within messages.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? Replies are always sent as text only, even if you received the original message in HTML format. Replying to an email message You can reply to an email message as you are reading it, or you can start the reply when you are viewing messages in the message list. 0 1 Tip From the message screen, you can also select Reply from the Options menu. Create the reply: a. Select the message you want to reply to. b. Select Reply.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? Email addresses appear in the form “username@ mailservice.com” (or other three-letter extension such as .net, .org, and so on). Working with URLs You can tap a URL in a received message to view the web page or file associated with the URL. Tapping the URL opens your handheld’s web browser to view the page or file. You can also tap an embedded email address to open a new message screen with the address in the To field.
CHAPTER 15 Sending and Receiving Email Messages Tip To delete messages on the server when you empty the trash on your handheld, select the Delete Msgs on Server setting in the VersaMail Preferences. Many email providers have size restrictions for mail storage. If your mailbox on the server becomes full, messages are returned to the senders. Tip You can also tap the message icon next to a selected email message and then select Delete. 3 Delete the message or messages: a. Open the menus. b.
CHAPTER 15 Tip Messages you delete from a folder move to the Trash folder and remain there until you empty the trash. Sending and Receiving Email Messages 2 Choose settings for deleting old messages: a. Select the Folder pick list, and then select the folder that contains the messages you want to delete. b. Select the Older than pick list, and then select One Week, One Month, or Choose Date. If you select Choose Date, select a date from the calendar. 3 Delete messages: a. Select Delete. b.
CHAPTER 15 Tip You can set a preference to automatically empty the trash. Did You Know? Many email providers, such as Yahoo!, have size restrictions for mail storage. If your mailbox on the server becomes full, messages are returned to the senders. Sending and Receiving Email Messages Emptying the trash When you delete a message, it moves to the Trash folder. Deleted email accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? By default, Auto-Empty Mail from Trash is selected, and the time interval is set at Older Than 1 Week. Setting the trash to be emptied automatically 0 1 Open the VersaMail Preferences: a. Open the menus. b. Select Options, and then select Preferences. 2 Select the settings for automatically emptying the trash: a. Select the Advanced tab. b. Check the Auto Empty box if it is not selected. c.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? In one-line view, read messages appear in plain text in the message list; unread messages appear in bold text. Marking messages as read or unread Did You Know? POP mail servers do not support the read or unread message feature. For POP accounts, messages that you mark appear in plain or bold text on your handheld, but the difference is not recognized on the server. When you select a message to read it, it is automatically marked as read.
CHAPTER 15 Tip Selecting Both and then OK also processes any other pending actions on the server, such as deleting messages not yet deleted. Sending and Receiving Email Messages 3 For IMAP accounts only, select one of the following: To mark the messages as read or unread on your handheld only Select Handheld. To mark the messages on both your handheld and the server and have the messages marked on the server immediately Select Both, and then select OK on the confirmation screen.
CHAPTER 15 Tip You can also save downloaded files to an expansion card. Sending and Receiving Email Messages Working with attachments You can easily download, view, and send attachments with email messages. Downloading an attachment to your handheld Tip The maximum message size you can download is 60KB for the body text and approximately 5MB total, including attachments. If an attachment is too large, it cannot be downloaded to the handheld.
CHAPTER 15 Sending and Receiving Email Messages Tip Because downloading large messages can consume handheld resources, the VersaMail application displays the size and asks if you want to continue downloading any message that exceeds your maximum message size, up to a total size of 5MB. PRC (PRC) This is a Palm OS® application that you can install and run on your handheld. PDB (PDB) This is a file that works with specific Palm OS applications.
CHAPTER 15 Did You Know? You can save any type of attached file, regardless of file type. Sending and Receiving Email Messages 3 Tip After viewing an attachment, you can save it to an expansion card. 4 Tap the red paper clip icon in the upper-right corner. If the attachment is not downloaded, a paper clip icon doesn’t appear even though the message was sent with an attachment. You must download the attachment for the paper clip icon to appear.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Palm OS application or database file (PRC or PDB) Select the name of the attachment you want, and then select Install. The file is installed automatically. Compressed Zip file Select the name of the attachment you want, and then select Unzip. The file uncompresses, and the files it contains are listed. Select the name of the file you want to view or install, and then select View or Install.
CHAPTER 15 Sending and Receiving Email Messages Tip When you see both a red paper clip icon and the More button in the Message screen, that means that some attachments to this message were downloaded, but others remain to be downloaded. Downloading large attachments Downloading and viewing a message with a single attachment that exceeds your maximum message size, or a message with multiple attachments whose total size exceeds your maximum message size, requires some extra steps.
CHAPTER 15 Tip If you open a message from the Drafts folder, you must first select Edit before you can add an attachment. Sending and Receiving Email Messages 2 To download multiple attachments whose total size exceeds the maximum message size: a. On the message screen, tap the red paper clip icon. b. Select one of the following: To view any downloaded attachments without downloading additional attachments Select No. Save, view, or install the downloaded attachments.
CHAPTER 15 Sending and Receiving Email Messages 0 Did You Know? You can attach any file type from an expansion card. Did You Know? If you select Files on Card, the VersaMail application displays all file types on the card. You can select a particular file type, or select All Files to view all files on the card. 1 Open the Attachments screen: a. On the message screen, open the menus. b. Select Options, and then select Attachment. 2 Attach the file: a.
CHAPTER 15 Tip To attach a photo or video from an expansion card, select the card name from the Album pick list. Sending and Receiving Email Messages Attaching photos and videos 0 1 Open the Attachments screen: a. On the message screen, open the menus. Tip To select adjacent items, drag the stylus across each item. b. Select Options, and then select Attachment. 2 Attach the photo or video: a. Select the Type pick list, and then select Photo/Video. b.
CHAPTER 15 Tip If you are synchronizing an account with Microsoft Outlook on your computer, you must also set Outlook as your default email program. Tip If you intend both to synchronize email on your handheld with email on your computer and to send and receive email messages wirelessly from your handheld for a given account, leave the Synchronize Only Account box unchecked on the Account Setup screen.
CHAPTER 15 Sending and Receiving Email Messages Setting up an account on your handheld If you plan both to send and receive email wirelessly from your handheld and to synchronize email on your handheld with email on your computer, you must set up the email account on your handheld. If you do this, note the following on the Account Setup screen for each email application or connection type: Microsoft Exchange account Select IMAP in the Protocol pick list.
CHAPTER 15 Did You Know? An active account is an account you’ve set up for synchronization. Sending and Receiving Email Messages 2 Select Synchronize Active Accounts. Tip Check the box Enable Informational Logging if you want the HotSync® log to record information, such as errors encountered, about the conduit during synchronization. 3 [ & ] OPTIONAL If you want to include active email accounts every time you synchronize, check the box Set Selection As Default.
CHAPTER 15 Tip Read the Setup Notes box for helpful setup information or error messages. Tip You can set advanced synchronization options such as how many days’ worth of messages to synchronize, whether to download attachments, and whether to synchronize email folders.
CHAPTER 15 Sending and Receiving Email Messages 2 Select synchronization options: a. Check the box to include this account when you synchronize. [ ! ] IMPORTANT You must check this box; otherwise, the account cannot be synchronized. b. Select your mail client synchronization options. 3 Click Save on the toolbar to save the settings for this account.
CHAPTER 15 Sending and Receiving Email Messages Tip If you select Direct IMAP for Lotus Notes synchronization, you must be connected to the Internet during synchronization; otherwise, it will fail. If you will not be connected to the Internet during synchronization, select POP from the Protocol pick list and select Lotus Notes from the Mail Client pick list to synchronize with the local copy of Lotus Notes on your computer.
CHAPTER 15 Sending and Receiving Email Messages Tip The conduit does not support SSL for accounts set up as Direct POP or Direct IMAP. If you want to synchronize to a local mail file instead of a server mail file, check the Synchronize to local (replicated) mail file box. You must do all of the following to synchronize to a local mail file: • Replicate the server mail file to the desktop. • Make sure the replicated mail file is in the Notes data directory.
CHAPTER 15 Tip Make sure your username and password are set up correctly within Outlook. Sending and Receiving Email Messages Setting Microsoft Outlook as your default email program To synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail email account, you must set Microsoft Outlook as the default email handler. You must check your username and password. 0 1 On your computer, open the Internet Options screen: a. Click Start, navigate to Settings, and click Control Panel. b.
CHAPTER 15 Sending and Receiving Email Messages Setting advanced email synchronization options For each email account you set up on your handheld, you can set options for synchronizing email on your handheld with email on your computer. You can also synchronize email folders on your handheld with folders on your computer. 0 1 On your computer, open the VersaMail configuration screen: a. Click the HotSync Manager icon of your computer screen. on the taskbar in the lower-right corner b. Select Custom.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. c. Enter the synchronization options you want: Maximum message size (KB) Enter the maximum message size that can be synchronized from your computer to your handheld—from 1 to 5000KB (5MB). The smaller the maximum size, the faster the synchronization, but any messages over that size are cut. On the other hand, choosing a larger size means that more messages can be completely synchronized without being cut, but synchronization takes longer.
CHAPTER 15 Did You Know? You can synchronize your Outbox, Sent, Trash, and any other folders you create. Sending and Receiving Email Messages Cont’d. Days To Synchronize Mail Set how many days’ worth of email should be synchronized. Select 0 to synchronize all email in the Inbox during the next synchronization. Select another number if you want to synchronize email for today and some days before today.
CHAPTER 15 Sending and Receiving Email Messages 3 [ & ] OPTIONAL You can synchronize email folders. This means that any changes you make to a folder on your handheld—for example, creating a new folder or moving messages between folders—are automatically updated in the mail client on your computer, and vice versa. a. Click Folder Synchronization Options. b. Click the name of the folder you want. c. Click the Synchronize column to the right of the folder name. d.
CHAPTER 15 Sending and Receiving Email Messages Account information screens Two screens in the VersaMail conduit provide summary information on your accounts: Account Overview The Account Overview screen indicates whether the account is active; whether the account has been synchronized and, if so, the last synchronization date; the mail client for this account; and whether the mail client and/or the incoming mail server has been changed since the last synchronization.
CHAPTER 15 Sending and Receiving Email Messages To view the Handheld Settings Overview screen, under the selected account name, click Handheld Settings. VersaMail conduit shortcuts You can use the icons on the toolbar to perform certain tasks quickly, such as saving account configuration settings. Save account settings Add a new account Delete an account Saves any changes you make to an account. You are prompted to enter the account name and protocol.
CHAPTER 15 Tip Select Set Selection As Default to apply the options you selected each subsequent time you synchronize. Otherwise, the settings apply only the next time you synchronize. Sending and Receiving Email Messages Excluding one or more accounts during synchronization By default, HotSync® Manager is set to synchronize all accounts you configure in the conduit each time you synchronize. You can choose to exclude a specific account from synchronization, or to exclude all email accounts.
CHAPTER 15 Sending and Receiving Email Messages Using SSL with the conduit When you set up an email account, you can choose to use a secure connection (Secure Sockets Layer, or SSL) for sending and receiving email messages. The VersaMail conduit supports SSL when synchronizing with an email account only if that account uses Outlook, Outlook Express, or Eudora. The conduit does not support SSL for accounts set up as direct POP or direct IMAP or for Microsoft Exchange or Lotus Notes accounts.
CHAPTER 15 Tip Because mailboxes on the server usually have size restrictions, it is a good idea to delete messages on the server regularly. Sending and Receiving Email Messages Setting preferences for getting, sending, and deleting email 0 1 Open the VersaMail Preferences: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. 2 Select preferences: Get Select whether to get message subjects only or entire messages.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Download Attachments Causes files attached to email to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. Receive Format Lets you retrieve messages in HTML or plain text format. If you choose HTML, any messages sent to you in HTML format are displayed with basic HTML formatting intact. Other messages are displayed as plain text.
CHAPTER 15 Tip You can also update an existing Contacts record with a new email address, or create a second Contacts record for a name that has an existing record. The procedure is the same as for adding a new Contacts record. If you select Add to Contacts from the body of an email message and a record already exists for the recipient name, you are prompted to either update the email address for the recipient or create a new record for the recipient.
CHAPTER 15 Tip Create a filter, for example, so that whenever you receive email about sales meetings, it goes immediately into a folder you create called Sales. Or create a filter so that stock quotes sent to you by your online brokerage service go to a folder you create called Finance. Sending and Receiving Email Messages Creating and using filters Filters provide efficient ways to manage email retrieval and storage.
CHAPTER 15 Did You Know? Filters you create on your handheld also apply when you synchronize email on your handheld with email on your computer. Sending and Receiving Email Messages 3 Enter the filter information: a. Enter a short description of the filter in the Name field. b. Enter filter criteria: To pick list Select the message header field with the information contained in the edit line: To, From, Subject, cc, Size.
CHAPTER 15 Tip Filters that are turned on execute in the order in which they appear on the Filters list. Move filters up and down the list to ensure that they execute in the correct order by selecting the pick list to the left of the filter name. Tip If you don’t want a filter to apply to any downloads at all, be sure to uncheck the filter under both Connected and Synchronize.
CHAPTER 15 Sending and Receiving Email Messages 2 Turn filters on or off: a. Select the pick list in the upper-left corner and select one of the following: Connected Applies a filter to messages downloaded to your handheld over a network connection. Synchronize Applies a filter to messages downloaded to your handheld when you synchronize. b. Check or uncheck the filter boxes to select the filters you do and don’t want to use for subsequent email transactions. c. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Tip Edit a filter to change either its name or any of its criteria. Editing or deleting a filter 0 1 Select the folder to edit or delete: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Filters. c. Select the name of the filter. 2 Do one of the following: Edit Revise your entry in the Name field, your selections in the pick lists, and/or the text in the edit line. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Managing settings for incoming and outgoing mail You can configure advanced mail settings such as server information, incoming and outgoing mail server options, and more, for each email account. 0 1 Select the account whose settings you want to manage: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Mail Servers. c. Select the Account pick list, and then select Edit Accounts. d.
CHAPTER 15 Tip Your username is typically the first part of your email address, which appears before the @ symbol. Did You Know? The VersaMail application provides strong 128-bit AES encryption for your password. Tip Select a service for this account only if you want it to be different from the default service you use to connect to a network for your handheld.
CHAPTER 15 Sending and Receiving Email Messages 3 Manage address and server settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Address/Servers. c. Do any of the following: Email Address Enter the email address of the account you are accessing, such as examplename@yahoo.com. Incoming Mail Server Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com.
CHAPTER 15 Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP email account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this box is checked. Sending and Receiving Email Messages 4 Manage incoming mail server settings: a. On the Mail Servers screen, select Details. b.
CHAPTER 15 Tip Advanced incoming mail options are different depending on the connection type you selected and the server protocol: POP or IMAP. Sending and Receiving Email Messages 5 Manage advanced incoming mail server settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Advanced Incoming. Tip The Deleted Mail and Sent Mail fields are case sensitive, and the folder name should be spelled exactly as it appears on the server. c.
CHAPTER 15 Tip If you are using the VersaMail conduit and have an IMAP account, you must configure the outgoing mail settings to send mail. Sending and Receiving Email Messages Cont’d. Deleted Mail (IMAP only) server. Sent Mail (IMAP only) server. Stores deleted email in the folder you specify on the Shows the name of your Sent Mail folder on the d. Select OK. 6 Manage outgoing mail server (SMTP) settings: a. On the Mail Servers screen, select Details. b.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. c. Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the email address that you want recipients to see and reply to on your email messages, only if it is different from the email address from which you are sending the message. For example, if you are sending a message from me@yahoo.com but you want recipients to reply to me@earthlink.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 7 Manage advanced outgoing mail server (SMTP) settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Advanced Outgoing. c.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. My server requires authentication (ESMTP) Check this box if the outgoing server (SMTP) requires ESMTP authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear. These fields are already filled in based on the account information you entered previously.
CHAPTER 15 Tip If you aren’t sure if your ISP or web email provider supports APOP, check with your email provider. Sending and Receiving Email Messages Adding APOP to an account To encrypt your username and password when they travel over the network, some services require APOP to work properly, while others do not work properly if APOP is used. APOP works only with accounts that use the POP protocol. 0 1 Select the account to which you want to add APOP: a.
CHAPTER 15 Sending and Receiving Email Messages Tip Any advanced preferences you set are account-specific; they apply only to the account you are currently viewing. Setting advanced account preferences 0 1 Open the Advanced Preferences screen: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. c. Select the Advanced tab.
CHAPTER 15 Tip The default Timeout setting is 45 seconds. It can be any number greater than 0 seconds; however, if you set the number too low, your connection attempt may time out before you make a connection with the email service provider. Sending and Receiving Email Messages Cont’d. Auto-Disconnect Automatically disconnects your remote connections after each command. Each command you perform initiates a new call to your ISP.
CHAPTER 15 Sending and Receiving Email Messages Changing email header details When viewing a message in any folder, you can change the view of the message header. The email header options are as follows: • Short header: Shows sender’s name or address (From field) and subject line (Subj field).
CHAPTER 15 Sending and Receiving Email Messages You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc, bcc, and Subject fields. Tap to switch to full header Tap to switch to short header To switch between short and full headers on either a folder screen or a message screen, tap the header icon in the upper-right corner of the screen.
CHAPTER 15 Sending and Receiving Email Messages Tip In most cases your email is on your server, so you do not need to back up your email database from your handheld. By default, your handheld is set to back up mail databases. 0 1 Open the System Preferences screen: a. In the Inbox or on another folder screen, open the menus. Tip Uncheck the Backup ALL Databases box to make synchronizing go faster. b. Select Options, and then select Preferences. c. Select the System tab.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? You can synchronize folders whose names are up to 16 characters in length. You can synchronize up to 11 custom folders you create, in addition to the default folders Inbox, Outbox, Drafts, Sent, and Trash. Synchronizing IMAP mail folders wirelessly Tip If you have a folder on your handheld that matches a folder on the mail server, you do not need to do anything before synchronizing wirelessly.
CHAPTER 15 Sending and Receiving Email Messages Did You Know? After you select the folders to synchronize, a connection is made to your email service provider to update the server with changes from your handheld, and to have your handheld updated with changes from the server. Turning IMAP folder synchronization on or off 0 1 2 From within an IMAP email account, select Get Mail. Check or uncheck the Sync IMAP Folders box, and then select OK.
CHAPTER 15 Sending and Receiving Email Messages Working with root folders For IMAP accounts, if you want to synchronize email messages on your handheld with messages on the mail server folder, you need to enter the root folder for the account on your handheld. Depending on your email provider, the root folder could be a single folder, or it could be a subfolder of the Inbox. If the root folder is a subfolder, you need to enter “inbox.” as the root folder.
CHAPTER 15 Sending and Receiving Email Messages Support If you’re having problems with the VersaMail application or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 16 Sending and Receiving Text Messages In this chapter Creating and sending a text message Receiving and viewing a text message Editing a draft text message Setting advanced messaging features Related Topics If you need to get a short message to a friend or co-worker fast, send a text message from your handheld by means of your mobile phone (GSM phone with IR or Bluetooth® wireless technology required; sold separately) to their mobile phone.
CHAPTER 16 [ ! ] Before You Begin Before you can send and receive text messages: • You must set up a phone connection on your handheld to send and receive information wirelessly. » Sending and Receiving Text Messages Creating and sending a text message [ ! ] IMPORTANT Many SMS service providers charge per text message or part of a text message. Each message or part is 160 characters. If you create a text message under 161 characters, you are charged for one message.
CHAPTER 16 Tip If you are concerned about the length of your messages, you can have a warning appear when multipart messages exceed the specified number of parts. Open the Options menu and select Preferences. Select Details and then select the number of parts from the Warn over pick list. Did You Know? You can create a signature that you use to sign your messages by opening the Options menu and selecting Preferences. Enter a signature on the lines.
CHAPTER 16 Sending and Receiving Text Messages 6 Send your message: Select Send Sends the current message now. Selecting Send does not send any of the other messages in your Outbox. Select Outbox Sends your message to the Outbox to be sent later.
CHAPTER 16 Tip If you want to check your messages but you don’t want to send the messages stored in your Outbox, open the Messages menu and select Check. Tip You can also send all the messages in your Outbox by opening the Messages menu and selecting Send. Did You Know? You can set an alert that lets you know a new message has arrived. Open the Preferences menu and check the Alert sound box. Select the Alarm pick list to choose a sound.
CHAPTER 16 Did You Know? You can change how your messages are listed. You can sort the messages in order of one of the following: Alphabetic, Date, Phone Number, and Status. You can also choose to display the date the message was received. Open the Options menu and select Preferences. Select from the Sort by pick list and select Show date. Sending and Receiving Text Messages 4 Store, delete, or reply to the message: Select Done The message is kept in the Inbox.
CHAPTER 16 Did You Know? You can store your message in your Draft folder and work on it later by opening the Message menu and selecting Draft. Sending and Receiving Text Messages Editing a draft text message 0 1 Go to Applications and select SMS 2 Edit the message: . a. Select Draft from the categories pick list. b. Select the message you want to edit. c. In the message view, select Edit and edit your message. 3 Send or store the draft message: Select Send Sends the current message now.
CHAPTER 16 Sending and Receiving Text Messages Setting advanced messaging features 0 1 Go to Applications and select SMS 2 Go to the Preferences menu: . a. Open the menus. b. Select Options, and then select Preferences. elect 3 [ & ] OPTIONAL Set the following parameters: Confirm Deleted Message Indicates whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu. To display confirmation messages, check this box.
CHAPTER 16 Did You Know? Outgoing SMS message settings may depend on the service offered by your SMS carrier. Sending and Receiving Text Messages 4 [ & ] OPTIONAL Select Details and set the following parameters: Leave Messages on Phone Indicates whether messages are deleted from your phone after you download them to your handheld. To keep messages on your phone after you transfer them to your handheld, select this box. Return Receipt Determines whether you receive receipt confirmation notices.
CHAPTER 16 Sending and Receiving Text Messages Support If you’re having problems with SMS or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 17 Browsing the Web In this chapter Accessing a web page Quickly jumping to a page Changing how you view a page Bookmarking your favorite pages Disconnecting from and connecting to the Internet You use the web for so many things: checking email, finding driving directions, getting news, buying gifts. Now you can take the web with you almost anywhere you go. Use your handheld to make an Internet connection through your mobile phone, and the web browser opens the entire web to you.
CHAPTER 17 [ ! ] Before You Begin To browse the web, you must set up a connection to the Internet from your handheld. If you are accessing a VPN network, you need to install VPN software and set up VPN access. You can turn on VPN from the web browser by opening the Options menu and selecting Turn VPN On. » Browsing the Web Accessing a web page You can open web pages, navigate the pages, and do the same things you can do with a desktop browser.
CHAPTER 17 Browsing the Web Tip You can also hide the address field to show more of the web page. Open the Options menu and select Preferences. Uncheck the Show Address Bar box. Accessing a web page using the address field 0 1 2 Go to Favorites and select Web Go to the web page you want to view: . Address field a. Enter the address of the web page in the address field. b. Select Go.
CHAPTER 17 Tip Some websites allow you to check a box to have your sign-in name automatically entered each time you visit a particular web page. Browsing the Web Using a password to access a web page Some websites require you to use a password to gain access to information. 0 1 Go to Favorites and select Web 2 Go to the web page where you must enter the password. 3 Enter your password to access the web page: . a. Enter your sign-in name in the appropriate field. b.
CHAPTER 17 Browsing the Web Did You Know? Find locates any text, whether it is letters or numbers. Find is not case-sensitive. Finding information on a web page Tip Because of the limited space on the handheld screen, sometimes the current web address (URL) is not fully visible. Use the Page Properties dialog box to view the full URL. Open the Page menu, select Page, and then select Page Info. 0 1 Go to Favorites and select Web 2 Open the Find field: . a. Go to the web page you want to search. b.
CHAPTER 17 Browsing the Web Quickly jumping to a page The action bar icons allow you to quickly move from page to page. Following a link Many web pages contain underlined links, which are text or pictures that, when selected, take you to another web page or to another part of the same page.
CHAPTER 17 Tip You can change your font size for easier viewing. Did You Know? In the Optimized mode, use the navigator to browse the web page. Press Left or Right to jump to the previous or next link. When a link is highlighted, press Center to go to the link. Press Up and Down to scroll through the web page. Browsing the Web Changing how you view a page You can change how you view web pages by selecting different display views and dragging the screen to view different parts.
CHAPTER 17 Browsing the Web 5 [ & ] OPTIONAL If the web page is larger than your screen, you can tap and drag the stylus to move the web page in any direction to view different parts of the web page. To activate the Tap and Drag scrolling, you must set the Tap and Drag setting in the General Preferences tab under the Options menu. This feature is disabled when you turn on Writing Area Preferences and use the full screen for Graffiti® 2 writing.
» CHAPTER 17 Browsing the Web Key Term Bookmark A pointer to a web page. The actual page is not stored, only the URL. Also called a Favorite in some browsers. Bookmarking your favorite pages Tip You can set your bookmark list as your start page. Bookmarking your favorite web pages allows you to quickly return to those pages. Adding a bookmark 0 1 Go to Favorites and select Web 2 Go to the web page that you want to bookmark. 3 Open the Bookmark Page dialog box: . a. Open the menus. b.
CHAPTER 17 Browsing the Web Tip You can also view your list of bookmarks by selecting View Bookmarks from the Page menu. Did You Know? A saved page is displayed like a bookmarked page, except that at the top of the page appears the text “Page saved on date size k.” 5 Select OK. Done Viewing a bookmarked or saved page Bookmarks and saved pages both appear in the Bookmarks View. Saved pages are indicated by a small triangle in the upper-right corner of the bookmark.
CHAPTER 17 Browsing the Web Tip You can clean up your bookmark list by deleting old bookmarks or saved pages you no longer use. Select the bookmark, select Edit, and then select Delete. Editing information about a bookmark or saved page You can edit or delete any bookmark or saved page that does not have a lock icon next to it. 0 1 Go to Favorites and select Web 2 Select the Bookmark icon 3 Go to the Edit Bookmarks List dialog box: . . a. Open the menus. b.
CHAPTER 17 Browsing the Web Arranging the bookmark list The web browser includes ten pages so that you can arrange bookmarks and saved pages in a logical fashion. For example, you can store travel links on one page, stock links on another, and business links on a third page. 0 1 Go to Favorites and select Web 2 Go to the Edit Bookmarks List dialog box: a. Select the Bookmark icon . . b. Open the menus. c. Select Edit Bookmarks in the Bookmarks menu.
CHAPTER 17 Browsing the Web 3 Arrange the bookmarks: a. Use the stylus to drag and drop bookmarks into different slots on the current page to organize them. b. Move a bookmark to a different page by dragging and dropping it onto the Page icon. Ten page icons at the bottom of the dialog box represent the pages on each of which you can add ten bookmarks. 4 Select OK.
CHAPTER 17 Browsing the Web Did You Know? Generally, if you are using a GPRS service, you are charged only for the data sent. If you are using a GSM service, you are charged for the time you are connected. Disconnecting from and connecting to the Internet Tip When you are in another application and you tap a URL, the web browser connects to the Internet and displays the page. The web browser also opens when you select an HTML file that you receive as an email attachment.
CHAPTER 17 Tip If the connection is not established, do one of the following: Select Cancel to stop the connection process. Select Change Network to select a different service to connect to. Browsing the Web Connecting to the Internet 0 1 Go to Favorites and select Web 2 Connect to the Internet: . a. Open the menus. b. Select Page, and then select Connect. Alternately, you can enter a URL on the address line and select Go.
CHAPTER 17 Tip If you decide that the download process is taking too long, you can stop it. To stop a web page from downloading, select the Stop icon in the action bar. To stop a file from downloading, select Cancel in the Download dialog box. Did You Know? The maximum file size you can download through the web browser is 2MB. Browsing the Web Downloading files and pages You can download files or save files for viewing when you are not connected to the Internet.
CHAPTER 17 Browsing the Web Did You Know? Saved pages are listed with the bookmarks in the Bookmark List. The saved pages have an orange corner. Saving a web page Did You Know? The web browser also functions as a viewer, enabling you to quickly view certain files while working in other applications. For example, if you read an email message that has a file attached in HTML format, select the file and the web browser opens so that you can view the file.
CHAPTER 17 Browsing the Web Tip Suppose you have an HTML file on your desktop computer that you want to carry with you. Download the file onto the expansion card and use the web browser to view the page on your handheld. Viewing a saved file You can use the web browser to view web pages or image files that are on an expansion card. The types of files that can be viewed include HTML, HTM, GIF, and JPG. 0 1 Go to Favorites and select Web 2 Insert an expansion card into your handheld.
CHAPTER 17 Browsing the Web Communicating with other users You can communicate with others by means of email or beaming. Sending email by means of an Internet email account You can use your Internet email account to send an email message and attachments. 0 1 Go to Favorites and select Web 2 Log in to your Internet email account. 3 Compose your email message. 4 Send or save the email message. .
CHAPTER 17 Tip You can delete all pages saved in the History list by selecting Clear All. Tip Create a bookmark to save the location, or create a saved page to save the content of a web page indefinitely. Browsing the Web Returning to a web page you recently visited Using the Back and Forward icons to browse through the pages you recently visited, one page at a time, can be tedious. Instead, open the History list to go to a page you recently visited.
CHAPTER 17 Browsing the Web Changing your home and start pages You can change the page that your Home Page icon browser starts with when it is first opened. goes to, or change the page that the web Changing your home page You can choose a home page from any web address. 0C 1 Go to Favorites and select Web 2 Open the Preferences Page dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select the Page tab.
CHAPTER 17 Browsing the Web 3 Select the Home Page box. Previously Viewed pick list 4 Enter the URL you want as your home page by doing one of the following: • To select one of the last five pages you viewed, select the Previously Viewed pick list and select a URL. • Enter a URL on the Address line. 5 Select OK twice.
CHAPTER 17 Browsing the Web Changing your start page You can select the start page you want your handheld to open to when you first open the web browser. 0 1 Go to Favorites and select Web 2 Open the Preferences Page dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select Page tab. 3 Select the Start with pick list, and select the page you want to start with when you first open the web browser: Home Page The page you have set as your home page.
CHAPTER 17 Browsing the Web Setting advanced browser options You can change options on your handheld to improve the speed, ease of use, and security of your browsing experience. Changing how images are downloaded Images in web pages can be very large. You can set an option to make web pages download faster by removing images altogether. 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c.
CHAPTER 17 Browsing the Web Tip Filling out an order form or application on the web usually requires entering several pieces of information: your name, address, phone number, and so on. When you enable autofill, your handheld stores the information you entered in these fields. The next time you use that order form and type the first few letters in a field, your handheld remembers the last item you entered in that field that started with those letters, and fills in the field.
» CHAPTER 17 Browsing the Web Key Term Cookie Some websites store information in a small text file, called a cookie, that is saved on your handheld. A cookie usually stores information about you and your preferences for that website. A site can use this information to customize the pages you see the next time you visit. Allowing a website to create a cookie does not give the site access to the rest of your handheld. A cookie stores only the information you provide while visiting the website.
» CHAPTER 17 Browsing the Web Key Term Cache The cache in your handheld is a block of memory that stores web pages so you can view them again without accessing the Internet. Cached web pages are saved, thereby saving the content you’ve viewed even when you exit the web browser. Setting preferences for storing web pages Your handheld stores web pages automatically in the cache. 1 Go to Favorites and select Web 2 Open the Advanced Preferences dialog box: . a. Open the menus. b.
CHAPTER 17 Browsing the Web 3 Change the size and content of the cache by using the following options: Set memory limit for storing pages Sets the amount of memory used for your cache. Pages are cached so they load faster the next time you view them. Cookies Indicates how much memory is being used by cookies. Clear Cache Clears the cache immediately and frees the memory. Clear cache on exit Check the box to clear the cache each time you exit the web browser.
» CHAPTER 17 Browsing the Web Key Term Proxy server A server that provides access to files from other servers by retrieving them either from its local cache or from the remote server. Setting preferences for using a proxy server Your handheld comes with the proxy server turned off. You can turn the proxy server on and configure a proxy server. 0 1 Go to Favorites and select Web 2 Open the Advanced Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c.
CHAPTER 17 Browsing the Web 3 Set your proxy server preferences: a. Select Set Proxy. b. Check or uncheck the Use Proxy box to use or not use a proxy server. c. If you want to use a proxy server, select the Use Proxy box and enter the appropriate server address and port number. d. Select OK. 4 Select OK.
CHAPTER 17 Browsing the Web Setting whether to accept JavaScript You can choose to bypass JavaScript elements on the web pages you view. JavaScript is often used on web pages for interactive content. 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select General tab. 3 Check or uncheck the Disable JavaScript box to enable or disable JavaScript. 4 Select OK.
CHAPTER 17 Browsing the Web Support If you’re having problems with the web browser or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 18 Dialing Phone Numbers from Your Handheld In this chapter Dialing a number Using speed dial Related topics Need to dial a number? You can dial phone numbers directly from a contact using Quick Connect. If you don’t have the number listed as a contact, you can tap out the number on the Dialer keypad, tap Dial, and your mobile phone begins dialing (GSM phone required; sold separately). Your call history stays on your handheld for easy access later.
CHAPTER 18 [ ! ] Before You Begin Before you can dial a number, you must set up a phone connection on your handheld. Dialing Phone Numbers from Your Handheld Dialing a number Tapping out a number on your handheld is sometimes easier than using your mobile phone. Entering a number 0 1 Go to Applications and select Dialer 2 Tap the telephone number on the keypad. . Digits appear in the numeric display Enter phone number and tap Dial Tap Clear to delete last digit from numeric display.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Redialing the most recently used number 0 1 Go to Applications and select Dialer 2 Dial the most recently used number: . a. Tap Dial to display the most recently used number. The most recently dialed number is displayed Tap Dial b. Tap Dial again to dial the number.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Did You Know? Dialer keeps a list of 11 of the most recently dialed numbers. Dialing a number from the Call History List Did You Know? If the number is a speeddial entry, the name from the speed dial entry appears in the Call History list. 0 1 Go to Applications and select Dialer 2 Dial the number from the list: . a. Tap History. b. Tap an entry from the History list. Tap entry to enter number on Dialer view c. Tap Dial.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Using speed dial Speed dial allows you to store ten of your most commonly used numbers and to dial one with a single tap. Adding a speed-dial entry 0 1 Go to Applications and select Dialer 2 Add a speed-dial entry: . a. Tap Speed. b. Tap an empty speed-dial button. Tap empty speed-dial button c. Enter a name and telephone number. d. Tap OK.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial 0 1 Go to Applications and select Dialer 2 Dial the number: . a. Tap Speed. b. Tap one of the named speeddial buttons.
CHAPTER 18 Tip You can go directly to the Edit Entry dialog box by tapping and holding a speed dial button. Dialing Phone Numbers from Your Handheld Editing a speed-dial entry 0 1 Go to Applications and select Dialer 2 Edit an entry: . a. Tap Speed. b. Tap Edit. Tap Edit c. Tap an entry. d. Edit the entry. e. Tap OK, and then tap Done.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Support If you’re having problems with Dialer or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 19 Sharing Information In this chapter Using the Send command Beaming Other ways of sharing information Related topics You have to get this memo to your boss—now. Or the photo of the grandkids in their Halloween costumes to your mom. After you’ve used your handheld to create or capture that important business and personal information, it’s time to share it with others.
CHAPTER 19 [ ! ] Before You Begin You must complete all the prerequisites for the messaging application. To use your handheld’s built-in Bluetooth wireless technology, you must set up a phone connection. To use it with your handheld’s IR port, run Phone Link Updater, and then use the Phone Link application to set up a phone connection. Did You Know? You can also easily send information from the desktop component of many applications.
CHAPTER 19 Sharing Information 0 Did You Know? In most applications, the leftmost menu is named Record. 1 Select the information you want to send: a. Open an application. b. Select the entry you want. 2 Select a sending method: a. Open the menus. b. Select the Send menu item in the leftmost menu. In most applications, the leftmost menu is named Record. c. Select Bluetooth, and then select OK. 3 Select the receiving device on the Discovery Results screen, and then select OK.
CHAPTER 19 Sharing Information Tip Create a category of Calendar events such as your child’s soccer schedule, and then send the entire category to your spouse’s handheld. Sending a category using Bluetooth technology Tip When you send a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving device. 0 1 Select the category you want to send: a. Open an application. b.
CHAPTER 19 Tip Select the Send From pick list to send an application from an expansion card inserted into the expansion slot. Sharing Information Sending an application using Bluetooth technology 0 1 Select the application you want to send: a. Go to Applications. b. Open the menus. c. Select Send on the App menu. d. Select the application you want to send. NOTE You cannot send an application that has a lock icon next to the application size. 2 Send the application: a. Select Send. b.
CHAPTER 19 Sharing Information Using the Send command with the VersaMail® application You can send information as an attachment to an email message using the Send command. Follow the procedures for sending information, a category, or an application. Select VersaMail in the Send With dialog box. The VersaMail® application opens, displaying a blank message with the information you want to send as an attachment. Address the message, enter a subject line, and then select Send or Get & Send.
CHAPTER 19 Sharing Information Tip For best results when beaming, the handhelds should be between 4 and 39 inches (10 centimeters and one meter) apart, and there should be a clear path between them. Beaming Tip Beaming works best for smaller items. If you have larger items, you can use Bluetooth® wireless technology. Expansion cards are convenient for sharing very large items.
CHAPTER 19 Tip The leftmost menu in most applications is named Record. Tip In Contacts, you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. Beam your business card to other handhelds by holding down the Contacts Quick button until the Beam dialog box appears. Sharing Information 2 Beam the information: a. Open the menus. b. Select the Beam menu item in the leftmost menu.
CHAPTER 19 Sharing Information Tip Create a category of Calendar events such as your meeting schedule, and then beam the entire category to your business partner’s handheld. Beaming a category Tip When you receive a beamed item, you can file the item in a category using the Receive dialog box. 0 1 Select the category you want to beam: a. Open an application. b. From the list view, select the pick list in the upper-right corner and select the category you want.
CHAPTER 19 Tip Select the Beam From pick list to beam an application from an expansion card inserted into the expansion slot. Sharing Information Beaming an application 0 1 Select the application you want to beam: a. Go to Applications. b. Open the menus. c. Select Beam in the App menu. d. Select the location of the app from the Beam From pick list. e. Select the application you want to beam. NOTE You cannot beam an application that has a lock icon next to the application size.
CHAPTER 19 Sharing Information 2 Beam the application: a. Select Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port 3 Wait for the Beam dialog box to indicate that beaming is complete.
CHAPTER 19 Sharing Information Support If you’re having problems with sharing information or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 20 Managing Your Expenses In this chapter Adding an expense Choosing currency options Deleting expenses Tired of trying to re-create your business trip when you return? Expense makes it easy to keep track of what you paid for that dinner in New York with your new sales group. Customizing the expense list Working with Expense on your computer Related topics You can track costs for meals, lodging, transportation, entertainment, and more, and save all of the information in one convenient place.
CHAPTER 20 Managing Your Expenses Did You Know? Expense is not just for business. Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out. Adding an expense Tip Add an expense simply by entering the first letter of the expense type. For example, entering D opens a dinner item with today’s date. To enable this feature on your handheld, open the Options menu and select Preferences. Check the automatic fill box.
CHAPTER 20 Tip Add extra information to your expense items. Select the item and select Details. Then select Note and enter the information. Managing Your Expenses 3 Enter the details of the expense: a. Tap Details. b. Select each field where you want to enter information, and enter it. Category Select a category to sort your expenses. Tip Select Lookup in the Attendees list to pull names from Contacts.
CHAPTER 20 Managing Your Expenses Tip If you travel a lot, update the currency pick list, so that you can quickly get to the symbols you need. Choosing currency options Did You Know? Use separate categories for related expenses. For example, create a London category for a trip to London. After you file your expense report for the London trip, you can easily delete the related expenses with the Purge command.
CHAPTER 20 Managing Your Expenses Tip If you’re entering several expenses that all use the same currency, change the preset currency to that symbol to save time. Cont’d. b. Select one of the Currency pick lists and select the name of the country whose currency symbol you want to display. Currency pick list c. Select OK, and then select OK again. When you’re finished with those expenses, change it again to the next one you’ll use. Done The expense list now displays the currencies you selected.
CHAPTER 20 Managing Your Expenses 3 Choose the default currency: a. Select the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. 0 Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. 0 1 Go to Applications and select Expense 2 Open the Custom Currencies dialog box: . a. Open the menus. b. Select Options, and then select Custom Currencies.
CHAPTER 20 Managing Your Expenses 3 Create the custom symbol: a. Select a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again.
CHAPTER 20 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense 0 1 Go to Applications and select Expense 2 Tap the expense you want to delete. 3 Delete the item: . a. Open the menus. b. Select Delete Item in the Record menu. 4 5 [ & ] OPTIONAL computer. Check the box to save an archive copy of the expense on your Select OK.
CHAPTER 20 Tip To combine expenses from different categories, rename one category to match the other category’s name. Did You Know? There is another way to delete a category. Select the Category pick list and select Edit Categories. Select the Delete command to delete the selected category and move all of its entries to the Unfiled category. Managing Your Expenses Deleting an entire category of expenses 0 1 2 Go to Applications and select Expense . Open the Purge Categories dialog box: a.
CHAPTER 20 Managing Your Expenses Did You Know? Customizing the expense list makes it easy to see how much you spent on each type of expense. For example, to see how much you spent on taxis, sort your expenses by type so that all your taxi expenses appear together in the list. Customizing the expense list Use categories to further refine your list. You can change the appearance of the expense list. 0 1 Go to Applications and select Expense 2 Select Show. 3 .
CHAPTER 20 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Expense on your computer.
CHAPTER 20 Managing Your Expenses Support If you’re having problems with Expense or anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 21 Performing Calculations In this chapter Calculator buttons Viewing recent calculations Related topics Whether you’re figuring the tip on a restaurant bill or balancing your checkbook, it’s always nice to have a calculator on hand. And because it’s part of your handheld, there’s no need to carry a separate calculator.
CHAPTER 21 Tip Use the memory buttons to store and recall a number you enter in multiple calculations. Tip If you make a mistake entering a number in the middle of a calculation, use the CE button to re-enter the number without starting the calculation over. Tip Open the Options menu and select Advanced Mode to display a scientific calculator. Performing Calculations Calculator buttons 0 Clear any value in the Calculator memory.
CHAPTER 21 Performing Calculations Did You Know? Viewing recent calculations is helpful when double-checking the math in your checkbook register. Viewing recent calculations Did You Know? Calculator History also has these functions: View recent calculations to confirm that you entered everything correctly. 0 1 Go to Applications and select Calculator 2 Open the History dialog box: Clear Select to clear the calculator’s history. a. Open the menus. Copy Select to copy the history of calculations.
CHAPTER 21 Performing Calculations Accessing different calculators Do you need a scientific or financial calculator? Your calculator has a variety of modes that can help you calculate formulas in a number of different areas. 0 1 Go to Applications and select Calculator 2 Access the advanced mode calculators: . a. Open the menus. b. Select Options, and then select Advanced Mode. You can now use the scientific calculator. c.
CHAPTER 21 Performing Calculations Support If you’re having problems with Calculator or anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 22 Keeping Your Information Private In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password You probably wouldn’t leave your door unlocked at night, so why should it be any different with your handheld? When you think about the amount of personal and private information stored there, you’ll definitely want to protect it.
CHAPTER 22 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private but are not masked or hidden. Masking private entries without creating a password Masked entries are displayed when selected.
CHAPTER 22 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. 0 1 Open an application. 2 Create a new entry, or select the entry that you want to make private. 3 Mark it as private: a. For existing Contacts, select Edit. b. Select Details. c. Check the Private box. d. Select OK. Private box e. In Contacts and Memos, select Done.
CHAPTER 22 Tip You can also set the level of privacy from within certain applications. Open the Options menu, select Security, and then select the level of privacy from the Privacy pick list. Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries 0 1 Open Security: a. Go to Applications, and then select Prefs . b. Select Security.
CHAPTER 22 Tip Use a password to protect confidential work or personal information. If your handheld is lost or stolen, this information will be safe. Keeping Your Information Private Cont’d. Masked entry Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked.
CHAPTER 22 Tip The best passwords consist of a mix of letters, characters, and numbers. Longer passwords are better than short ones. Any password you create is case-sensitive. Keeping Your Information Private Creating a password 0 1 Open Security: Password box a. Go to Applications, and then select Prefs . b. Select Security. 2 Create a password: a. Select the Password box. b. Enter a password with Graffiti® 2 writing, the numeric keypad, or the onscreen keyboard. c. Select OK.
CHAPTER 22 Keeping Your Information Private Tip In Palm® Desktop software, you can require password entry for private info to display. Open the Tools menu and click Options, and then click Security. The password is the same one used by your handheld. 3 Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done. 4 Select Done.
CHAPTER 22 Keeping Your Information Private 2 Enter your current password: a. Select the Password box. b. Enter the current password, and then select OK. 3 Change your password: a. Select OK. b. Enter a new password, and then select OK. 4 Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done. 5 Select Done.
CHAPTER 22 Keeping Your Information Private Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. 0 1 Enter your password: a. Select the Password box. b. Enter the current password, and then select OK. 2 Delete your password: a. Select Unassign. b. Select Done.
CHAPTER 22 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld. Deleting a forgotten password also deletes all entries marked as private.
CHAPTER 22 [ ! ] Before You Begin To use the locking feature, you must first create a password for your handheld. Keeping Your Information Private 3 Delete the forgotten password: a. Select Lost Password. b. Select Delete Password. Tip To start your handheld when it is locked, turn it on. Enter your password, and then select Done. 4 5 Synchronize your handheld with your computer to restore any private entries that were deleted. [ & ] OPTIONAL Create a new password.
CHAPTER 22 Keeping Your Information Private Locking your handheld automatically 0 1 Open Security: a. Go to Applications, and then select Prefs . Auto Lock box b. Select Security. 2 Open the Lock Handheld dialog box: a. Select the Auto Lock box. b. If necessary, enter your password, and then select OK.
CHAPTER 22 Keeping Your Information Private 3 Select one of these lock options: Never Always leave your handheld unlocked. When power is off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock. After a preset delay Set a period of inactivity after which your handheld will automatically lock. 4 Select OK, and then select Done.
CHAPTER 22 Keeping Your Information Private Locking your handheld manually 0 1 Open Security: a. Go to Applications, and then select Prefs . b. Select Security. Lock 2 Select Lock. 3 Select Lock Device.
CHAPTER 22 [ ! ] Before You Begin To use Quick Unlock, you must first create a password for your handheld. Tip You can change a Quick Unlock combination at any time. Follow the same steps you used to create the combination. Keeping Your Information Private Using Quick Unlock You can unlock your handheld by creating a special combination sequence with the 5-way navigator—similar to the combination you use to open a padlock. Use this sequence in place of your password to quickly unlock your handheld.
CHAPTER 22 Keeping Your Information Private 3 Create a Quick Unlock combination sequence: a. Use the 5-way or tap the onscreen navigator to create a combination. For example, you might choose Left-Right-Left as a combination. b. Select OK. 4 Select Done. Done Tungsten™ E2 Handheld When your handheld is locked, you can now unlock it by using the Quick Unlock combination. If you forget your combination, you are asked to enter your password.
CHAPTER 22 Keeping Your Information Private Deleting your Quick Unlock combination 0 1 Open Security: a. Go to Applications, and then select Prefs Quick Unlock box . b. Select Security. 2 Open the Quick Unlock dialog box: a. Select the Quick Unlock box. b. If necessary, enter your password, and then select OK. 3 Delete the Quick Unlock combination: a. Select Unassign. b. Select Done.
CHAPTER 22 [ ! ] Before You Begin To use encryption, you must first create a password for your handheld. Keeping Your Information Private Encrypting your information You can encrypt selected information whenever your handheld locks. This means that your information is scrambled so that it cannot be read. When you unlock your handheld and enter your password or Quick Unlock combination, the encrypted information is unscrambled.
CHAPTER 22 Keeping Your Information Private 2 Open the Encrypt Data dialog box: a. Select Options. b. Check the Encrypt data when locked box. c. Select Choose Applications. 3 Select the applications you want to encrypt, and then select OK.
CHAPTER 22 Tip Synchronize your handheld with your computer frequently to prevent loss of information if intrusion protection is triggered. Did You Know? Incorrect Quick Unlock attempts are not included in the intrusion protection counter. Keeping Your Information Private 4 5 [ & ] OPTIONAL To encrypt only the private entries in the applications you selected, check the Encrypt private records only box. Select OK, and then select Done.
CHAPTER 22 Keeping Your Information Private 0 1 Open Security: a. Go to Applications, and then select Prefs . b. Select Security. 2 Set the number of password attempts: a. Select Options. b. If necessary, enter your password, and then select OK. c. Select the Intrusion Protection box. Intrusion Protection box d. Enter the number of password attempts that are allowed before selected information on your handheld is deleted.
CHAPTER 22 Tip The number of password attempts must be between 5 and 99. Keeping Your Information Private 3 Select the information that is deleted after the set number of failed attempts: a. Select the Delete pick list and select one of these options: No Data No information is deleted after the set number of failed attempts. Private Records All entries marked private are deleted after the set number of failed attempts.
CHAPTER 22 Keeping Your Information Private Support If you’re having problems with private entries or anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 23 Using Categories to Organize Information In this chapter Adding a category Renaming a category Deleting a category Placing information in a category Viewing information by category Related topics If you’re like most people, you use your handheld to manage your work life and your personal life. Yet these two areas contain so many details: your children’s after-school activities, your conference schedule, your shopping list for the week, and entertainment.
CHAPTER 23 Using Categories to Organize Information Did You Know? You can have up to 15 categories in an application. Adding a category Tip Colors make it easy to find the info you need in Calendar. You can add categories in many applications: Contacts, Expense, Memos, Note Pad, Tasks, and palmOne™ Media. (In palmOne Media, categories are called albums.) Place individual entries in these categories to easily get to a group of related items.
CHAPTER 23 Tip If you want to combine items in different categories, rename one category to the other category name. Did You Know? Some categories, like All and Unfiled, come with your handheld and cannot be changed. Using Categories to Organize Information Renaming a category 0 1 Do one of the following: • To rename a category within an application, open that application. • To rename a category for applications, go to Applications. 2 Rename the category: a.
CHAPTER 23 Tip In Expense, you can delete a category, including its contents, with the Purge command. Tip To display the category pick list in Calendar Day View, open the Options menu, select Display Options, tap Day, and then check the Show Category List box. Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. 0 1 Do one of the following: • To delete a category within an application, open that application.
CHAPTER 23 Tip You can also enter new information into a category by opening the application, and then selecting the category from the upper-right corner. Select New and enter the information. Using Categories to Organize Information Placing information in a category You can place individual entries into categories within an application. For example, you may want to place some of your contacts in a category called Medical. You may also find it convenient to view applications in groups.
CHAPTER 23 Tip To place an entry in a different category, simply select a different category from the Category pick list. Using Categories to Organize Information 5 Place the entry in a category: a. Select a category from the Category pick list. Category b. If necessary, select OK. c. If necessary, select Done.
CHAPTER 23 Using Categories to Organize Information Placing an application in a category 0 1 Go to Applications. 2 Open the Category dialog box: a. Open the menus. b. Select Category in the App menu. 3 Place the application in a category: a. Select the pick list next to the application you want to place in a category. b. Select a category, and then select Done.
CHAPTER 23 Using Categories to Organize Information Tip In Applications view, scroll through the categories by pressing Right or Left on the 5-way navigator. To view all of the applications on your handheld, select the All category. Viewing information by category Tip Scroll through the categories in Contacts by repeatedly pressing the Contacts button. 0 1 Do one of the following: • To view entries by category, open an application that contains categories.
CHAPTER 23 Using Categories to Organize Information Support If you’re having problems with categories or anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 24 Managing Clock Settings In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Forget your watch? Or just forget to reset it when you landed in Toronto? Neither matters, as long as you have your handheld. Not only can you rely on it for the correct time, but you can even set an alarm so you don’t miss that early flight back home.
CHAPTER 24 » Key Term Primary location Typically a city in the time zone in which you live. Managing Clock Settings Checking the current date and time You can easily check the current date and time: a. Go to Applications and select World Clock b. Press the Calendar . button., and select the Agenda View icon . Setting the primary location In World Clock, you can set the location, date, and time for a primary location.
CHAPTER 24 Managing Clock Settings Did You Know? When the Daylight Savings settings are active, the time changes according to the rule for the primary location. For example, in North America, the time changes at 2:00 a.m.; in Europe, it changes at 1:00 a.m. Setting the date and time for the primary location You can set the date and time in Preferences, as you did during the initial setup of your handheld, or in World Clock.
CHAPTER 24 Tip Selecting a time zone when creating a new event in Calendar allows you to travel and have your events automatically adjust to the time zone in your new location. Time zones in Calendar work only if you are synchronizing with Outlook or Exchange ActiveSync. Managing Clock Settings 4 Set the time: a. Select the Set Time box. b. Select the hour and minute boxes, and then select the arrows to change them. Hour Minute c. Select AM or PM, and then select OK. 5 Select Done.
CHAPTER 24 Tip If you have friends, family, or colleagues in another time zone, select a city in their zone as your secondary location. When you need to contact them, you can easily check to see what time it is where they are. Managing Clock Settings Choosing secondary locations for other time zones Set World Clock to display the date and time for two other locations. 0 1 2 Go to Applications and select World Clock . Select the pick list next to one of the secondary locations.
CHAPTER 24 Tip If you know what you’re looking for in a long pick list, use Graffiti® 2 writing to find it faster. Enter the first letter of the word, and then locate your item. Managing Clock Settings Modifying the locations list You can edit the locations list so that the locations you use most often are easy to find. Adding new locations 0 1 Go to Applications and select World Clock 2 Open the Edit List dialog box: . a. Select a location pick list. b. Select Edit List.
CHAPTER 24 Managing Clock Settings 4 [ & ] OPTIONAL Select each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time box Check for your handheld to automatically adjust the date and time for Daylight Saving Time in this location. Start and End dates Select the boxes to change the start and end dates of Daylight Saving Time, if necessary. 5 Select OK, and then select Done.
CHAPTER 24 Managing Clock Settings Deleting a location 0 1 2 Go to Applications and select World Clock . Select the location you want to delete: a. Select a location pick list. b. Select Edit List. c. Select a location, and then select Remove. 3 Select OK, and then select Done.
CHAPTER 24 Managing Clock Settings Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside of this time frame in Calendar. Setting the alarm clock Did You Know? Remember to put your handheld on local time. If you travel from San Francisco to London, make London your primary location so that all your alarms ring on time, instead of eight hours late. 0 1 Go to Applications and select World Clock 2 Set the alarm: . a. Select the Alarm box. b.
CHAPTER 24 Tip To turn off an alarm before it sounds, select the Alarm box, and then select Alarm Off. Managing Clock Settings 3 [ & ] OPTIONAL Select the alarm sound and volume: a. Open the menus. b. Select Options, and then select Alarm Preferences. c. Select the pick lists to select the alarm sound and volume. NOTE This volume setting does not affect the other sounds on your handheld, including the alarms you set in Calendar. You can change the volume of these other sounds in Preferences. d.
CHAPTER 24 Managing Clock Settings Changing the clock display 0 1 Go to Applications and select World Clock 2 Open the Display Options dialog box: . a. Open the menus. b. Select Options, and then select Display Options. 3 Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations. Uncheck it to display only the primary location. Show Date Display the date in World Clock.
CHAPTER 24 Managing Clock Settings Support If you’re having problems with World Clock or anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 25 Customizing Your Handheld In this chapter Customizing Favorites View Customizing Applications View Making the screen easier to read Assigning a button to your frequently used applications Although customizing your handheld is optional, it’s like changing the preset radio stations in your car.
CHAPTER 25 Customizing Your Handheld Customizing Favorites View You can personalize Favorites View by changing the background image to your favorite photo. You can also change the entries to those you use most often. Changing the background photo in Favorites View 0 1 Go to Favorites. 2 Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options. 3 Select a photo for the background: a. Check the Background box. b. Select the picture box. c.
CHAPTER 25 Tip You can also tap and hold on the favorite you want to change. Did You Know? You can move a favorite to a different location on the Favorites list by opening the Favorite menu, and then selecting Rearrange Favorites. Drag the favorite you want to the new location. Customizing Your Handheld Changing entries in Favorites Change the entries in Favorites View to include the applications or web links you use most often. 0 1 Go to Favorites. 2 Open the Edit Favorites dialog box: a.
CHAPTER 25 Customizing Your Handheld Customizing Applications View Use your favorite photo as the background in Applications View. You can also display your application icons in list format with small icons so that you can see more applications without scrolling. 0 1 2 Go to Applications. Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options. 3 4 Select the View By pick list and select List or Icon as the display format.
CHAPTER 25 Customizing Your Handheld 5 Select a photo for the background: a. Check the Background box. b. Select the picture box. c. Select a picture. d. Select Done. e. Adjust the fade setting so that the text is easy to read against the photo. f. Select OK.
CHAPTER 25 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions, you may also need to adjust the brightness to read the information on the screen.
CHAPTER 25 Customizing Your Handheld 0 1 Open the Select Font dialog box: a. Go to Applications. b. Open the menus. c. Select Options, and then select Font. 2 Select the font style you want to use, and then select OK.
CHAPTER 25 Customizing Your Handheld Adjusting the brightness 0 1 Tap the Brightness icon to open the Adjust Brightness dialog box. Brightness icon 2 Drag the slider to adjust the contrast level, and then select Done.
CHAPTER 25 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. 0 1 Open Color Theme Preferences: a. Go to Applications. b. Select Prefs . c. Select Color Theme. 2 Select a theme, and then select Done.
CHAPTER 25 Customizing Your Handheld Tip To restore all the buttons to the original palmOne™ settings, select Default. Assigning a button to your frequently used applications Tired of going to Applications View to open an application you use frequently? Use the Buttons Preferences screen to reassign the applications associated with the quick buttons on your handheld and the Star icon.
CHAPTER 25 » Key Term Full-screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen. You can use this stroke as a quick way to do a selected task, such as opening the Graffiti® 2 Help screen. Customizing Your Handheld 3 Assign the full-screen pen stroke: a. Select More. b. Select the pick list and select the action you want to assign to the full-screen pen stroke. Pick list c. Select OK. 4 Select Done.
CHAPTER 25 Customizing Your Handheld Did You Know? The location you select also appears as the primary location in World Clock. Setting the date and time Tip If you are synchronizing with Outlook on your PC, you can also select a time zone when creating a new event in Calendar. You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear.
CHAPTER 25 Tip You can rename the location to the city where you live. Select the Name field, and then modify the location name. Customizing Your Handheld 2 Select the location: Name field a. Select the Location pick list, and select a city in your time zone. If you found a city in the list, go to step 3. No nearby city? Select Edit List, and do steps b through e. b. Select Add. c. Select a city in your time zone, and then select OK. d. Select OK again, and then select Done. e.
CHAPTER 25 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. 0 1 Open Date & Time Preferences: a. Go to Applications. b. Select Prefs . c. Select Date & Time. 2 Select the location. 3 Set the date: a. Select the Set Date box. Year arrows b. Select the arrows to select the current year. c. Select the current month. d. Select the current date.
CHAPTER 25 Customizing Your Handheld 4 Set the time: a. Select the Set Time box. b. Select the hour and minute boxes, and then select the arrows to change them. c. Select AM or PM, and then select OK. NOTE If you’re using a 24-hour clock format, you won’t see the AM and PM options. 5 Select Done.
CHAPTER 25 Customizing Your Handheld 0 Tip The country setting changes only the way the date and time look. It doesn’t change your handheld’s time to that country’s time. To do that, go to Date & Time Preferences or to World Clock. 1 Open Formats Preferences: a. Go to Applications. b. Select Prefs . c. Select Formats. 2 Select a country: a. Select the Preset to box to open the Set Country dialog box. b. Select a country. c. Select OK.
CHAPTER 25 Customizing Your Handheld 3 [ & ] OPTIONAL Customize any of the following preset formats: Time Controls whether the time is displayed in 12-hour or 24-hour format and which symbol separates the numbers. Date Controls the sequence in which the day, month, and year appear and which symbol separates the segments. Week starts Controls whether applications treat Sunday or Monday as the first day of the week. Numbers 4 Controls the decimal and thousands separator symbols. Select Done.
CHAPTER 25 Customizing Your Handheld Tip You can’t use Note Pad when full-screen writing is turned on. Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the writing area, choose Graffiti® 2 strokes, and create ShortCuts to make entering information faster.
CHAPTER 25 [ ! ] Before You Begin Turn on Writing Area Preferences as described in the previous section. Tip Right after you write a character, your handheld interprets a quick tap on the screen as a period character. If you want to tap a button, either wait a few seconds or temporarily turn off fullscreen writing by tapping the shaded box in the lower-right corner. The shaded box changes to a box outline when Writing Area Preferences are off.
CHAPTER 25 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. 0 1 Open Graffiti 2 Preferences: a. Go to Applications. b. Select Prefs . c. Select Graffiti 2. 2 Select alternate strokes: a. Tap a character to view its alternate stroke. b. Check the box to use the alternate stroke, and then select Done.
CHAPTER 25 Tip You may want to add a space character after the last word in your ShortCut text. This way, a space automatically follows the ShortCut text. Tip To learn how to use ShortCuts while entering information, see Writing Graffiti 2 ShortCuts. Did You Know? Your ShortCuts are backed up on your computer when you synchronize.
CHAPTER 25 Tip The ShortCut Text can be 45 characters long. That’s long enough for a name whose spelling you always forget or a complex email address. Customizing Your Handheld 2 Create a ShortCut: a. Select New. b. On the ShortCut Name line, enter the abbreviation. c. On the ShortCut Text line(s), enter the text you want to insert when you write the abbreviation. d. Select OK, and then select Done.
CHAPTER 25 Customizing Your Handheld Tip To delete a ShortCut, open ShortCuts Preferences and select the ShortCut. Select Delete, select Yes, and then select Done. Changing ShortCuts After you create a ShortCut, you can modify it at any time. 0 1 Open ShortCuts Preferences: a. Go to Applications. b. Select Prefs . c. Select Shortcuts. 2 Edit the ShortCut: a. Select the ShortCut you want to change. b. Select Edit. c. Make your changes. d. Select OK, and then select Done.
» CHAPTER 25 Customizing Your Handheld Key Term Touchscreen Another name for your handheld’s screen and the internal circuitry that enables it to respond appropriately to taps. Correcting problems with tapping Is your screen not responding to taps? Are you getting unexpected results when you tap? For example, when you tap the number keyboard icon, does the Find dialog box open instead? If this happens, it’s time to align the screen.
CHAPTER 25 Tip You can choose different types of sounds for Calendar, Tasks, and World Clock. Go to the application, open the Options menu, and then select Preferences. Customizing Your Handheld Selecting sound settings Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile.
CHAPTER 25 Tip In addition to entering owner information, you can assign a name to your handheld for Bluetooth® communication. Customizing Your Handheld Entering your owner information It’s a good idea to enter information that could help someone contact you if you ever lose your handheld (if there’s enough battery power to turn it on).
CHAPTER 25 Tip When Keylock is on, your handheld does not respond when you press the quick buttons. To use your handheld again, press the power button, and then select Deactivate Keylock. Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings.
CHAPTER 25 Customizing Your Handheld 2 Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep. Manual Keylock turns on when you press and hold the power button until the system sound confirms that Keylock is on. Done Selecting power-saving settings The Power Preferences screen enables you to set power consumption options. 0 1 Open Power Preferences: a.
CHAPTER 25 Customizing Your Handheld 2 Select the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the AC charger.
CHAPTER 25 Tip You can use your handheld’s built-in Bluetooth wireless technology to connect to other devices without using Connection Preferences. » Key Term ISP Acronym for Internet service provider. This is the service you use to connect to the Internet. Did You Know? You cannot rename or delete the preset connection settings. Customizing Your Handheld Connecting your handheld to other devices Connection Preferences let you connect your handheld to other devices.
CHAPTER 25 Customizing Your Handheld 2 Open the Edit Connection dialog box: a. Select the IR to a PC/Handheld connection. b. Select Edit. 3 Change the speed setting: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select OK. d. Select OK again, and then select Done.
CHAPTER 25 Customizing Your Handheld Tip To delete a connection that you created, select it on the Connection Preferences screen, and then select Delete. Creating your own connection settings If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. 0 1 From the Connection Preferences screen, select New.
CHAPTER 25 Tip You can also customize Bluetooth connection settings. Customizing Your Handheld 2 Enter the basic settings: Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network.
CHAPTER 25 Customizing Your Handheld 3 Enter the details settings: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on. Off Flow control is always off. d. For a modem connection, enter the initialization string. e. Select OK. 4 Select OK, and then select Done.
CHAPTER 25 Customizing Your Handheld Tip If your phone doesn’t appear on the list, you need to install the phone settings for your phone onto your handheld. Connecting your handheld to a mobile phone Phone Preferences let you configure your handheld to exchange messages and dial phone numbers when your handheld is connected to a GSM mobile phone (sold separately). The GSM mobile phone account must also include data services. 0 1 Open Phone Preferences: a. Go to Applications. b. Select Prefs . c.
CHAPTER 25 [ ! ] Before You Begin You need the following: • A mobile phone with a Bluetooth radio or an IR port (sold separately) • A wireless service provider account that includes high-speed data services or that supports dial-up connections (additional fees may apply) • An ISP account or a corporate remote access account (additional fees may apply) • Connection Preferences settings for your mobile phone enabled with IR or Bluetooth wireless technology Tungsten™ E2 Handheld Customizing Your Handheld C
CHAPTER 25 Tip Instead of creating a new profile, you can copy an existing profile and change the settings. Select the profile you want to copy, and then open the Service menu and select Duplicate. Customizing Your Handheld 2 Service Select the Service pick list and select your ISP or your dial-in server type from the list. If your ISP or server type isn’t on the list, select New and enter a name for the service profile. User Name Enter your username.
CHAPTER 25 Tip It’s a good idea to add at least three commas before your calling card number to allow for the cue delay. Each comma delays transmission of your calling card number for two seconds. Customizing Your Handheld Cont’d. b. Enter any of the following settings, and then select OK: Phone # Enter the phone number for your ISP or dial-in server. Dial prefix Check the Dial prefix box, and then enter the number that you dial before the telephone number to access an outside line.
CHAPTER 25 Tip To see expanded Service Connection Progress messages, press Down on the 5-way. To see more information, open the Options menu and select View Log. Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Make the connection: a.
CHAPTER 25 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile. 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Open the Details dialog box: a.
CHAPTER 25 » Key Term DNS Domain name system. The Internet uses this system to translate the names of host computers into IP addresses. A DNS number identifies the server that handles the translation. Customizing Your Handheld 3 NOTE Ask your ISP or system administrator if you need information on any of these settings. Connection type Select the pick list and choose the communication protocol for this service: PPP, SLIP, or CSLIP. Most email applications use the PPP or SLIP protocol.
CHAPTER 25 Customizing Your Handheld Deleting a service profile 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Delete the service you want to delete: a. Select the Service pick list and select the service you want to delete. b. Open the menus. c. Select Delete in the Service menu. d. Select OK, and then select Done.
CHAPTER 25 Tip Windows You can also create login scripts with a text editor on your desktop computer. Create a file with the extension PNC, and then install the file on your handheld using palmOne™ Quick Install. Did You Know? Your login scripts can also use non-ASCII and literal characters. Customizing Your Handheld Creating login scripts A login script is a series of commands that automates logging in to a network server—for example, your corporate network or your ISP.
CHAPTER 25 Customizing Your Handheld 2 Open the Login Script dialog box: a. Select the Service pick list and select the service you want to add a script to. b. Select Details. c. Select Script. 3 Select the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
CHAPTER 25 Customizing Your Handheld Cont’d. Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences. If you didn’t enter a password, this command prompts you to enter one. The Password command is usually followed by a Send CR command.
CHAPTER 25 Customizing Your Handheld 4 Complete the script: a. Repeat step 3 until the login script is complete. b. Select OK, and then select OK again. c. Select Done.
CHAPTER 25 Customizing Your Handheld Tip For more info on creating plug-in applications, contact Developer Support at PalmSource. Adding plug-in applications You can create plug-in applications containing script commands that extend the functionality of the built-in script commands. A plug-in application is a standard PRC application that you install on your handheld just like any other application. After you install the plug-in application, you can use the new script commands in a login script.
CHAPTER 25 [ ! ] Before You Begin You must purchase and install a compatible VPN client onto your handheld. You also need the VPN settings from your corporate system administrator. Did You Know? Once you have installed and set up a VPN, you can connect or disconnect it from within the web browser.
CHAPTER 25 Customizing Your Handheld Support If you’re having problems with customization or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 26 Expanding Your Handheld In this chapter What type of expansion cards can I use? How can expansion cards help me? A Chinese proverb says, “Life just gives you time and space; it's up to you to fill it.
» CHAPTER 26 Expanding Your Handheld Key Term SDIO An acronym for Secure Digital input/ output. What type of expansion cards can I use? Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO expansion cards let you add accessories to your handheld. SD and MultiMediaCard expansion cards let you store information and applications. How can expansion cards help me? Listen to music.
CHAPTER 26 Tip To prevent damaging the card and the info on it, always wait for your handheld to finish writing to the expansion card before you remove the card from the slot. Expanding Your Handheld Removing an expansion card NOTE Your handheld comes with a dummy card inserted into the expansion card slot. You must remove this card before you can put a real card into the slot. 0 1 2 Push lightly against the card with your thumb until you hear the confirmation tone.
CHAPTER 26 Expanding Your Handheld Inserting an expansion card 0 1 2 Insert the card into the expansion slot with the label side facing the front of the handheld. Push the card in with your thumb until you feel the card “click” in place and hear the confirmation tone. NOTE No confirmation tone? Check the Sounds & Alerts Preferences to make sure the System Sound setting is turned on.
CHAPTER 26 Did You Know? You can install applications and other files to an expansion card during synchronization. Tip When the highlight on Applications View is not active, you can press and hold the Select button to open the category pick list. Expanding Your Handheld Opening an application on an expansion card When you insert an expansion card into the expansion slot, your handheld adds the expansion card to the category list in the upper-right corner of Applications View.
CHAPTER 26 Expanding Your Handheld Opening files on an expansion card Some applications, such as RealPlayer, require you to store your files on an expansion card instead of on your handheld. In other applications, such as palmOne™ Media, storing files on expansion cards is optional. You can open files on an expansion card when you insert the card into the expansion slot. 0 1 Open the application associated with the files you want to open. 2 Insert the expansion card.
CHAPTER 26 Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld. If you have enough space on your handheld, consider copying the info to your handheld. Expanding Your Handheld Viewing card information It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Go to Applications and select Card Info .
CHAPTER 26 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card. You can rename the card later if you decide to store different info on the card. 0 1 2 Go to Applications and select Card Info . Open the Rename Card dialog box: a. Open the menus. b. Select Rename Card on the Card menu.
CHAPTER 26 Tip If you use a card reader to view your card on a computer, the file names may differ from the names you see on your handheld. Did You Know? Some applications, such as Media, let you copy or move info between your handheld and an expansion card. See the information on each application for details. Expanding Your Handheld Copying applications to an expansion card 0 1 Insert the expansion card, and then go to Applications. 2 Open the Copy dialog box: a. Open the menus. b.
CHAPTER 26 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT We do not recommend formatting backup cards. Formatting removes the backup application and turns the card into a blank memory card. 0 1 Insert an expansion card. 2 Go to Applications and select Card Info 3 Format the card: . a. Open the menus. b. Select Format Card on the Card menu. c.
CHAPTER 26 Expanding Your Handheld Support If you’re having problems with expansion cards or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 27 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines. Handheld do’s • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory.
CHAPTER 27 Maintaining Your Handheld Handheld don’ts • Do not drop, bang, or otherwise cause a strong impact to your handheld. • Do not carry your handheld in your back pocket; you might sit on it by mistake. • Do not let your handheld get wet; don’t even leave it in a damp location. • Do not expose your handheld to very hot or cold temperatures, including placing it near a heater, leaving it in a car, or setting it by a window in direct sunlight.
CHAPTER 27 Maintaining Your Handheld To do a soft reset, use the tip of the stylus to gently press the reset button inside the hole on the back panel of your handheld. Reset button If your handheld does not respond after a soft reset, you need to do a hard reset.
CHAPTER 27 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld. [ ! ] IMPORTANT A hard reset deletes all records and entries stored on your handheld, including the username that identifies the handheld. This is another reason why it's important to synchronize often, so you have an up-to-date backup available. Before you do a hard reset, be sure to synchronize.
CHAPTER 27 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar. WINDOWS ONLY 0 1 Open the Custom menu in the HotSync® application: a. Click the HotSync Manager the screen. icon in the taskbar in the lower-right corner of b. Click Custom.
CHAPTER 27 Maintaining Your Handheld 3 Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. 4 5 Repeat step 3 for the other applications in the list that you want to restore, and then click Done. Synchronize your handheld with your computer.
CHAPTER 27 Maintaining Your Handheld Support If you’re having problems with resets or with anything else on your handheld, go to www.palmOne.com/intl/ support.
CHAPTER 28 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2. Click Browse and navigate to your CD-ROM drive. 3. Select Autorun, click Open, and then click OK. I cannot install Palm® Desktop software. WINDOWS ONLY • Disable any virus-scanning software on your computer.
CHAPTER 28 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. • If you are upgrading from an older Palm Powered™ device, remove any previous version(s) of Palm® Desktop software by clicking Start, navigating to Settings, and clicking Control Panel. Click Add or Remove Programs. • Uninstall and then reinstall the current version of Palm Desktop software.
CHAPTER 28 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery icon appears at the top of Favorites and Applications View. Check the icon periodically to see if your handheld needs to be recharged. If the battery becomes low, a message appears on the screen prompting you to recharge the battery.
CHAPTER 28 Tip After a soft reset, the Preferences screen appears with the Date & Time option highlighted so you can reset the date and time if necessary. Common Questions When I connect my handheld to the AC charger, it does not charge. • Confirm that your handheld is firmly connected to the AC charger. • Confirm that your AC charger is plugged into an AC outlet that has power. A lightning bolt over the battery icon indicates that your handheld is charging.
CHAPTER 28 Tip When you purge or delete items, you are given the option to save an archive copy on your computer the next time you synchronize. Common Questions I get a warning message telling me my handheld memory is full. If you get a message saying that your handheld’s memory is full, go to the Applications view, open the menus and go to Info in the App menu. Check the amount of memory that is available.
CHAPTER 28 Common Questions The current date and time are incorrect. The current date and time are tied to the Location setting. If you change the date and time without changing the Location setting, the current date and time may be incorrect for your location. Moving around I can’t find the icon I want in Applications View. • Select the category pick list in the upper-right corner of Applications View and select All.
CHAPTER 28 Common Questions • If tapping Menu does not work in the second application, try aligning the screen again. I can’t get my handheld to recognize my handwriting. For your handheld to recognize handwriting input with the stylus, you need to use Graffiti® 2 writing. Use the Graffiti 2 help to learn how to write characters. NOTE Your handheld recognizes strokes entered with the stylus other than Graffiti 2 strokes in the Note Pad application only.
CHAPTER 28 Tip Need more help with synchronizing your handheld? Open Palm Desktop software, go to the Help menu, and select HotSync Online Troubleshooting Guide. Common Questions Synchronizing I can’t synchronize my handheld with my computer. NOTE You must install the software installation CD before you can synchronize. • Make sure the USB sync cable is connected securely. • Make sure the date on your computer matches the date on your handheld.
CHAPTER 28 [ ! ] Before You Begin You must have completed CD installation and chosen Palm Desktop software as your desktop application for synchronization in order to switch to Outlook. Note that you can choose Outlook as your synchronization software for Contacts, Calendar, Tasks, and Memos during CD installation. Common Questions When I synchronize, nothing happens on Palm® Desktop software, and my handheld times out. • Perform a soft reset. • Make sure that HotSync Manager is running on your computer.
CHAPTER 28 Common Questions I can’t synchronize my handheld with Microsoft Outlook. WINDOWS ONLY NOTE If you choose to synchronize your handheld with Outlook, information from Contacts, Calendar, Tasks, and Memos is synchronized with info in Outlook. Other information, such as photos, videos, voice memos, and notes, is synchronized with info in Palm Desktop software. • Click the HotSync Manager icon and select Custom.
CHAPTER 28 Common Questions • Your handheld may not be able to recognize the virtual serial port on your Windows computer. Try validating the virtual serial port you’re using, or create a different virtual port and change the HotSync Manager settings to use the new virtual port. To change the virtual serial port, click the HotSync Manager icon . Select Setup, and then select the Local tab. Select a port from the Serial port pick list.
CHAPTER 28 Common Questions I can’t open the HotSync® Manager. On a Windows computer, uninstall Palm Desktop software from your computer, and then reinstall the software from the software installation CD. On a Mac computer, just reinstall Palm Desktop software. When I synchronize, I receive the 8009 error message: An application has failed to respond to a HotSync notification. WINDOWS ONLY The 8009 error indicates that the Windows registry is corrupt.
CHAPTER 28 Common Questions When I add a zipped file (ZIP) to Quick Install, some of the files don’t appear in the Quick Install list. Unzip the file with a file compression utility, such as WinZip, and then add the unzipped files to Quick Install. I receive an authentication error when I try to synchronize wirelessly through a LAN access point. Make sure you entered the correct username and password for the selected network service profile in the Network Preferences screen.
CHAPTER 28 Common Questions Calendar I selected the Today button, but it does not show the correct date. Make sure the Set Date box on the Date & Time Preferences screen displays the current date. I created an event, but it doesn’t appear in Week View. • If scroll arrows appear on the right of your screen, scroll down to see if the event appears farther down the screen. • If you have two or more events with the same start time, the events appear as multiple bars starting at the same time in Week View.
CHAPTER 28 Common Questions Memos I’m having problems listing memos the way I want to see them. If you cannot manually arrange the order of memos on the list screen, open the Options menu and select Preferences. Make sure that Sort by is set to Manual. If you choose to view your memos alphabetically on Palm Desktop software and then synchronize, the memos on your handheld still appear in the order defined in the Preferences setting.
CHAPTER 28 Common Questions RealPlayer® I would like better-quality sound during playback. You can save music files in either MP3 or RMJ format. RMJ is a proprietary format used by the RealPlayer® desktop. In either case, saving at a lower bit rate creates a smaller file size, but also gives a lower playback quality. Increase the bit rate to improve playback sound quality, but remember that this increases file size. When I save songs from a CD, I do not see the song title or artist name.
CHAPTER 28 Common Questions Connecting wirelessly My passkey is rejected when I attempt to form a trusted pair with my mobile phone. Some mobile phones require that you enter the passkey within a specific time frame. Make sure you have a passkey in mind and that you enter it immediately when prompted. If your passkey is rejected, your phone may have a preassigned passkey; see the documentation included with your phone for information.
CHAPTER 28 Common Questions My phone connection drops before I finish using it. You need to increase the Idle timeout setting on the Network Preferences Details screen. I get an error message when I try to dial a phone number using my handheld. • Make sure that the proper phone driver is installed on your handheld. • You may need to set up a connection with your phone. See the documentation included with your phone for assistance with completing the connection setup process.
CHAPTER 28 Common Questions • Some wireless service providers have other requirements specific to their service. For example, Yahoo! requires you to pay for a POP account in order to download email messages from your Yahoo! account to your handheld. Check with your service provider to see if any providerspecific requirements exist. • Service provider settings frequently change.
CHAPTER 28 Common Questions I can receive email fine, but am having problems sending email. If you are able to receive email messages but cannot send them, try these steps, in turn: • Make sure your ISP or email provider allows you to access email on a wireless handheld. Several providers do not offer this option at all; other providers require an upgrade to access email on a wireless handheld. • Turn on ESMTP. Many services require authenticated access to use their SMTP servers, or ESMTP.
CHAPTER 28 Common Questions My vCard or vCal email attachment isn’t forwarding correctly. WINDOWS ONLY Palm Desktop software provides several features that work with email client software on a Windows computer. For these features to work correctly, the email client software must be properly set up. Follow these steps to check the settings: 1. Click Start on your computer, and then select Settings. 2. Click Control Panel. 3. Click Internet Options, and then click the Programs tab. 4.
CHAPTER 28 Common Questions 3. Select Delete Password to remove the password and delete all private records. 4. Synchronize your handheld with your computer again. I forgot the password, and my handheld is locked. First, use the password hint to try to remember the password. If this doesn’t help or if you do not have a password hint, you must perform a hard reset to continue using your handheld. Performing a hard reset deletes all of the information on your handheld.
CHAPTER 28 Common Questions When someone beams information to my handheld, it doesn‘t receive the info. • If you are receiving info from another Palm Powered device, confirm that your handheld and the other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR port may be different. • Move your handheld closer to the sending device.
CHAPTER 28 Common Questions Other Bluetooth devices cannot find my handheld. • Go to Favorites and select Bluetooth that Bluetooth is turned on. to open the Bluetooth settings screen and make sure • Make sure the Discoverable setting is set to Yes. Problems with incompatible applications palmOne, Inc. works with developers of third-party add-on applications to ensure the compatibility of these applications with your handheld.
CHAPTER 28 Common Questions Finding a third-party application that is causing a problem If you have multiple third-party applications installed on your handheld or have upgraded from an earlier model of a Palm Powered device, perform the following procedure to remove all third-party applications from your handheld. Once you have removed all of the third-party applications, you can install one application at a time to determine which application is causing the problem.
CHAPTER 28 Common Questions b. Double-click a PRC file. On a Windows computer, the palmOne Quick Install window opens with the PRC file listed. On a Mac computer, the HotSync Manager window opens with the PRC file listed. NOTE Alternatively, on a Mac computer, you can drag the PRC file to the Send To Handheld droplet instead of double-clicking it. c. Click Done. d. Synchronize your handheld with your computer. e. Operate your handheld and try to replicate problem operations. f.
CHAPTER 29 Getting Help This guide is meant to tell you everything you need to know to set up, customize, and use your handheld. However, you may occasionally run into an issue that is not addressed in this guide. Here are some resources to help you if that happens.
CHAPTER 29 Getting Help Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/intl/support or send an email to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Exposure to radio frequency energy (SAR) In order to comply with FCC RF exposure safety guidelines, this device and its antenna must not be colocated or operating in conjunction with any other antenna or transmitter. The user of this device should ensure that the operation of this device is in compliance with these provisions. FCC ID: O8FLEO Responsible Party: Tungsten™ Product Family palmOne, Inc. 400 N. McCarthy Blvd.
Meets the following European Council Directives: • 89/336/EEC (EMC Directive) • 99/5/EC (R&TTE Directive) • 73/23/EEC (Low Voltage Directive). Conforms with the following specifications: • EN 55024: 1998 (Emissions & Immunity) • EN55022:1998, CISPR 22 1997, Class B Radiated and Conducted Emissions • IEC 61000-4-2, A1 1998-01, ESD Immunity, 4kV Contact, and 8kV Air Discharge • IEC 61000-4-3: 1995 RF Immunity, 80-1000MHz, 3V/M, 1kHz, 80% A.M.
Varoitus Paristo voi räjähtää, jos se on virheellisesti asennettu. Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin. Hävitä käytetty paristo valmistajan ohjeiden mukaisesti. Advarsel Eksplosjonsfare ved feilaktig skifte av batteri. Benytt samme batteritype eller en tilsvarende type anbefait av apparatfabrikanten. Brukte batterier kasseres i henhold til fabrikantens instruksjoner. Waarschuwing! Bij dit produkt zijn batterijen geleverd.
Static Electricity, ESD, and Your palmOne™ Handheld Electrostatic discharge (ESD) can cause damage to electronic devices if discharged into the device, so you should take steps to avoid such an occurrence. Description of ESD Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material. To most people, static electricity and ESD are nothing more than annoyances.
• Material type (The type of material gathering the charge. For example, synthetics are more prone to static buildup than natural fibers like cotton.) • The rapidity with which you touch, connect or disconnect electronic devices. While you should always take appropriate precautions to discharge static electricity, if you are in an environment where you notice ESD events, you may want to take extra precautions to protect your electronic equipment against ESD.
INDEX SYMBOLS ! (exclamation point) in Tasks list 227 * (asterisk) characters 113 . (period) character 44, 519 NUMERICS 12-hour clock.
albums arranging photos in 185,187 creating 183 moving photos to other 186 removing photos 191 scrolling through 182 selecting 184 alerts 5,295 See also alarms; reminders aligning screen 524 All category 482 Allow wakeup command 267 alphabet (Graffiti 2 writing) 47 alphabetic keyboard 23 alternate stroke shapes 520 Always connect check box 286 anniversaries 135,137 annual events 137 annual tasks 219,221 APOP setting 368 application buttons.
viewing unscheduled time slots for 163 writing Graffiti 2 ShortCuts for 56 archive folders 110 archived information importing 100 archived items 110,151,225 archiving information 110 ASF media files 174 assigned passwords 537 asterisk (*) characters 113 Attach Signature check box 282,309 attachments See also email adding 332,333 downloading 327,328,331 reading 332,404 sending events as 131,168 sending files as 332,333 sending memos as 236,439 sending multimedia as 194 sending notes as 245 sending photos and
sending applications to 560 sending events to 168 sending memos to 236 sending notes to 245 sending photos and videos to 192,194 sending tasks to 229 setting up 249,266 sharing information with 30 synchronizing with 17,77 turning off 570 verifying status of 255 waking up handhelds from 267 Bluetooth HotSync option 257 Bluetooth icon 25 Bluetooth LAN Access Point connections 247 Bluetooth radio (internal) 21 Bluetooth setting 533 Bluetooth technology 247 BMP files 174,327 bold fonts 507 bonding trusted pairs
scheduling events 133,135,140 selecting dates on 216 setting alarms from 166,498 setting display options 161,162–166 synchronizing information for 69,96 transferring information to 59 troubleshooting 168,581 updating information in 67 Calendar files 100 Calendar icon 25 Calendar Preferences dialog box 148,165 calendar views 156,158,159,160 calibration 524 Call History List 423 Call Waiting 538 calling card numbers 538 canceled actions 37 canceled appointments 151 canceled tasks 224 canceling capitalization
charging battery 4,529,561,571 check boxes 24 checking for email 290 checking space on handheld 105 checking the battery 267,570 Choose Date command 216 Choose File dialog box 407 city preferences 513 cleaning your handheld 561 clear button (Calculator) 453 Clear cache on exit option 415 Clear Cache option 415 clear entry button (Calculator) 453 Clear Note command 238 clearing calculators 453 History lists 407 Note Pad screens 238 clock See also World Clock displaying 22 resetting 514 setting 148,497,512 Cl
deleting 532 disconnecting sync cable 74 dropping 541 losing 571 omitting passkeys for 250 pairing with network services 286 precautions for 561,600 preset setting for 530–535 restricting 248 retrying Internet 402 selecting 537 setting flow control for 534 setting timeout intervals for 369 setting up network 253,262,539 setting up phone 250–254 setting up secure 350,366,376 setting up wireless 246,258 synchronizing from 68,77,82 unable to establish 249 conserving power 5,527,570 Contact Details dialog box 1
troubleshooting synchronization problems 575 Cradle/Cable setting 533 creating appointments 133 backups 66 bookmarks 396,407 business cards 119 categories 481 company-specific information 11 connections 532,533 contacts 59,113,116,121,353 email accounts 274,279,336 email messages 305,406 Excel spreadsheets 269 expense records 441,443,444 filters 354 login scripts 543 memos 231 multiday events 140 music files 196,201 new time zone locations 494 notes 238 owner information 526 passwords 460,461,462,467 person
flagging series of 140 incorrect 573 recording completion 227 reserving in calendar 135 resetting 512,514 scheduling reminders for 115 selecting on calendar 133,216 setting alarms for specific 148,218,241 setting due 216,217 setting location-specific 491,512 setting repeat intervals for 138,139, 140,149 setting sequence 517 sorting by 242 viewing scheduled 154,157,158,159 viewing specific 158 Day View displaying overlapping events in 161 scheduling events for 133,135 selecting 133,156 setting display option
Dialer application benefits of 420 dialing from 421,422 related topics for 427 troubleshooting 427 Dialer icon 421 Dialer keypad 421 dialing from handheld 420,421,422,423, 425 dialing in to networks 77,530 dialing preferences 533 Dialing setting (connections) 533 dialog boxes 24,37 See also specific dictionaries 551 digitizer (defined) 524 Disable device name cache command 266 disabling options 24 Disconnect command (Web Pro) 401 Disconnect on Exit option 370 disconnecting from Internet 401 disconnecting sy
dragging applications 94,95 dragging song files 198,200,203 dragging to select text 61 drained batteries 570 drawing freehand 188,237 drawing tools 188 drivers 530 drop-down lists See lists droplets 200 due dates 216,217,221,227 dummy expansion card 552 Duplicate Contact command 120 duplicating contact information 116,120 duration 134 E eBooks 29 Edit Accounts option 359 Edit Categories command 222 Edit Categories dialog box 145,146,481, 483 Edit Connection dialog box 531 Edit currencies command 443 Edit L
Enable Background Playback check box 205 Enable device name cache command 266 Enable Smart Addressing option 369 enabling buttons and controls 519 encryption 272,368 End command 545 entering accented characters 51 current date and time 55,512,514 Graffiti 2 ShortCuts 55–56,521 information 20,42,43,57,96,518 shortcuts for 55,66 owner information 526 passkeys 252,265 passwords 254,277,537,540 phone numbers 421,423,425,540 special characters or symbols 53,58 URLs 389 Enterprise Software link 29 entry box 23,24
benefits of 440 categorizing information in 481 categorizing with Calculator 481 changing information 441 choosing currency options 443 deleting categories 483 deleting information in 447–448 entering expenses in 441–442 getting help with 450 opening 441,450 related topics for 451 saving information in 442 synchronizing information for 69 transferring information to 59 troubleshooting 451 updating information in 67 Expense icon 26 Expense Preferences dialog box 441,444 expense records See also Expense appli
G Game Sound pick list 525 games 484,525,551 General Packet Radio Service (GPRS) 253 gestures (Graffiti 2 writing) 52 Get IP command 545 Get Mail Options dialog box 291 Get unread email only option 292 Get unread mail option 279 getting started 6 GIF files 327,405 Go To Date dialog box 133,135 Go to Web Page dialog box 389 Go to Web Page icon 389 going online 247 GPRS data services 401 GPRS mobile phones 250,253,262,530 Graffiti 2 alphabet 47 Graffiti 2 command strokes 39 Graffiti 2 gestures 52 Graffiti 2 P
hosts 541 HotSync Controls tab 75,87 HotSync icon 26 HotSync log 72,88 HotSync Manager See also synchronizing installing 68 not responding 579 opening on PCs 258 restoring information from 565 running automatically 86 starting 86 synchronization options for 86,88 turning off 86 HotSync Manager icon 68,575 HotSync Online Troubleshooting Guide 575 HotSync screen 74,76,79 HotSync Software Setup window 87 HotSync technology 68 HTM files 327,405 HTML files 327,401,404,405 downloading 329 HTML messages 301,302,32
location 20 setting up connections for 533 synchronizing from 68,73,75,83 IR to a PC/Handheld connection 530,531 IR-enabled laptop 73 ISPs 247,271,277,536 iTunes application 201 J J2ME files 29 Java files 29 JPG files 174,327,405 K keeping track of expenses 440 key exchange 265 keyboard icons 23 keyboards adding additional 43 connecting to portable 232 entering information with 57 Graffiti 2 writing and 43 opening built-in 23,58 Keylock 527,528 Keylock Preferences screen 527,570 L LAN Setup option 262 LA
importing 102 installing applications 68,95 installing handheld software 7,104 opening calendars 167 synchronizing handheld 68,75,87,91 synchronizing with user profiles 16 transferring music files 200,201 troubleshooting problems 569 turning off IR port 76 writing memos 235 Mail Client pick list 341 mail databases 372 mail folders 315,316,346 mail servers 273,277 Mail Servers command 288,359 Mail Servers screen 289,360,361,362 Mail Service pick list 276 Mail Services pick list 277 mail.
creating 269 displaying 170 downloading 329 importing information from 100 managing files for 28,169 opening 171,327 sending information to 442 transferring to handheld 66,70 Microsoft Exchange accounts 336,340 Microsoft Internet Explorer See Internet Explorer Microsoft Outlook See Outlook Microsoft Windows systems See Windows information Microsoft Word application 233 Microsoft Word documents attaching to email 332 creating 269 displaying 170 downloading 329 managing files for 28,169 opening 171,327 transf
email accounts 276 expansion cards 557 handhelds 249,526 mail folders 317 photo albums 184 playlists 206 user profiles 12,13 navigating through websites 393,396 navigational controls 23 navigator 19,23,34–37 negative numbers 453 Network Preferences dialog box 80 Network Preferences screen 536,539,540, 542,543 network services 286 network settings 536–547 Network Setup screen 78,83 networks accessing accounts for 252 accessing corporate 273 accessing email from 247 closing connections for 539 connecting to 8
Outlook entering information from 96 marking completed tasks and 223 setting as default mail program 342 synchronizing with 10,67,89,96,576 requirements for 109 time zones in Calendar 143 troubleshooting 577 Overdue task icon 155 overdue tasks 154,163,222,227 overlapping events 161 overwriting information 90,92 owner information 526 Owner Preferences screen 526 P pager 117 Palm Desktop Installer icon 7 Palm Desktop software completing repeated tasks and 223 creating user profiles from 12,13 described 2,27
phone settings 537 Phone Setup dialog box 250 Phone Setup option 250 phones 265,530,533 See also conference calls; mobile phones photo albums arranging photos in 185,187 creating 183 moving photos to other 186 removing photos 191 scrolling through 182 selecting 184 Photo Details screen 182 photos adding notes to 182 adding to albums 184 adding to contacts 114 adjusting fade setting for 502,505 attaching to email 334 copying 190,192,438 deleting 184,191 finding 176 moving 185 previewing 175 saving 174 select
memos 236 notes 245 tasks 229 voice memos 387 web pages 413 Private check box 459 profiles 11–16 programs.
connections 530,532 contacts 122 desktop software 7 email 279,320,321,323 email accounts 285 email filters 358 events 151–153 expansion cards 552 expense records 447,448 files from handheld 110 Graffiti 2 ShortCut strokes 523 information 63,110,467,559,572 locations 496 mail folders 317 memos 234 notes 243 Palm Desktop software 109 passwords 466 photos 184,191 playlists 211 private entries 466 repeating tasks 224 selection highlight 34 service profiles 542 songs 210 tasks 224–225 Rename Card dialog box 557
reminders 115,133 repeating tasks 218,220 untimed events 136 scheduling conflicts 132 screen adding photos as backgrounds 163, 502,505 adjusting brightness 22,506,570 aligning 524 blank 571 caring for 561 changing colors of 509 changing fonts for 506–507 clearing 238 described 19 frozen 21,562,571 maintaining 561 navigational controls for 23 not responding 21,527,562,571 overview 22 scrolling through 23 setting input area for 518 tapping elements on 22,519,524,561 writing area on 19 scripts 547 scroll bar 2
Set as default check box 91 Set Country dialog box 516 Set Date & Time button 491 Set Date dialog box 491,514 Set the default connection type option 292 Set Time dialog box 134,492,515 setting up email accounts 271 setting up wireless connections 246 settings See preferences setup 568 Setup Devices option 257 Setup dialog box 86 sharing files 247 information 114,230,428,438,560 photos 192 usernames 67 videos 192 sharing FAQs 589 sharing information 20 Short header option 371 Short Message Service (SMS) 379
space information (handheld) 105,106 speaker 21,525 special characters 46,53,54,519 Specific Import Fields dialog box 101 specifications 598 speed (communications) 530,531,534 Speed Dial screen 424,426 Speed pick list 531,534 speed-dial buttons 424 spreadsheets attaching to email 332 creating 269 displaying 170 downloading 329 importing information from 100 managing files for 28,169 opening 171,327 sending information to 442 transferring to handheld 66,70 square root button (Calculator) 453 SSL connections
command buttons 24 entry boxes 24 Graffiti 2 writing and 44 menu items 38 moving songs with 207,210 problems with 562,571,573 screen elements 22,519,524,561 selecting text with 61 URLs 401 Task Preferences dialog box 217,226 tasks See also Tasks application adding contact information to 121 adding notes to 216 adding to Tasks list 226 archiving 224,225 assigning due dates to 216,217,221 attaching to email 229 categorizing 216,222,227 changing date due 227 combining with appointments 132 completing 223 creat
setting current 515 setting for alarms 148,218,241,497 setting location-specific 491,512 unscheduled events and 136 time bars 163 time formats 515,517 time stamps 56 time zones 143,493,495,512,513 timed events 164 timeout intervals 369 Timeout option 369 tips 17,24 Tips icon 23,24 To Do lists 215,218 See also tasks toolbars 39 top arrow controls 23 Touchscreen Preferences screen 524 touchscreen See screen TouchTone dialing 533 tracking expenses 440 transfer options 566 transferring applications 27 files 68,
V vacations 140 validating usernames and passwords 288 VCF files 100,327 VCS files 100,327 VersaMail application accessing email with 271 adding attachments 333,334 addressing email 306 backing up mail databases 373 changing default folders 312 changing display options 313 changing email accounts 284,359 creating mail folders 316–317 creating personal signatures 309 deleting accounts 285 deleting email 320,321 disconnecting from network services 286,287 displaying account information 347 downloading attachm
renaming saved 404 returning to recently visited 393 saving 404,414 setting autofill option for 412 setting display options for 394 specifying as Home 408 storing 414 viewing off-line 403,404 viewing recently visited 407 viewing URLs for 392 Web Pro application accessing web pages 389,390 action bar icons for 393 as viewer 404 displaying bookmarked pages 397,398 displaying saved pages 405 opening 401 setting browser options 411,412,413, 414,416,418 setting storage preferences 414,416 setting up proxy server
X XLS files 170 Y Year View 160 year, selecting 491,514 yearly events 137 yearly tasks 219,221 Z ZIP files 328,580 Tungsten™ E2 Handheld 632
