Handbook for the PalmTM TM Tungsten T3 Handheld
Copyright © 1998–2003 Palm, Inc. All rights reserved. Graffiti, HotSync, MultiMail, PalmModem, the Palm logo, and Palm OS are registered trademarks of Palm, Inc. Palm, Palm Powered, Tungsten, and VersaMail are trademarks of Palm, Inc. Palm, Inc. uses the Bluetooth and MPEG Layer-3 audio decoding technology trademarks under express license from their respective owners. Disclaimer and Limitation of Liability Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook.
Contents Chapter 1: Setting Up Your Palm™ Tungsten™ T3 Handheld . . . . . . . . . . . 1 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 1 Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Internet access requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Chapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 21 Using the onscreen keyboards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Using Graffiti® 2 writing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Writing in Graffiti 2 input areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Using Full-screen Writing . . . . . . . . . . . . . . . . . . . . . . .
Contents Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Installing files and add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Installing applications and files on a Windows computer . . . . . . . . . . . . . 55 Palm Quick Install tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Installing applications and files on a Mac computer . . . . . . . . . . . . . . . . . .
Contents Chapter 7: Using Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Creating a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Displaying additional contact fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Selecting field types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Changing Contact details . . . . . . . . . . . . . .
Contents Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Chapter 12: Using Phone Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 What can you do with a phone connection? . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Setting up a phone connection . . . . . . . . . . . . . . . . . .
Contents Chapter 15: Using Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Creating tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Checking off a task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Changing task details . .
Contents Synchronizing e-mail between the handheld and the desktop . . . . . . . . . . . 215 Configuring account settings in HotSync Manager . . . . . . . . . . . . . . . . . . 215 Setting synchronization options and account settings . . . . . . . . . . . . . . . . 216 Synchronizing an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226 Using SSL with the conduit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Communicating with other users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246 Sending e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 Beaming a URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 E-mailing a URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 Bookmarking your favorite pages . . . . . . .
Contents Chapter 20: Performing HotSync® Operations . . . . . . . . . . . . . . . . . . . . . 269 Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269 Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272 Conducting cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . 274 Performing a cradle/cable HotSync operation: Windows computers . . .
Contents Color Theme Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308 Connection Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308 Editing connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309 Creating Bluetooth connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311 Date & Time Preferences . . . . . . . . . . . . . . .
Contents Sounds & Alerts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346 System Sound, Game Sound, and Alarm Sound settings . . . . . . . . . . . . . 346 Alarm LED and Alarm Vibrate settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347 Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 349 Caring for your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents xiv
CHAPTER 1 Setting Up Your Palm™ Tungsten™ T3 Handheld Your new Palm™ Tungsten™ T3 handheld enables you to stay organized and on time by keeping your appointments, contact information, and tasks in one place. You can easily capture your thoughts with the voice recorder and view digital pictures. System requirements To install and operate Palm™ Desktop software, your computer system must meet the requirements described in this section.
Chapter 1 Setting Up Your Palm™ Tungsten™ T3 Handheld Minimum requirements: Mac computers The minimum requirements for Mac computers are as follows: ■ Mac computer with a PowerPC processor ■ Mac OS 9, version 9.1 or later or Mac OS X, version 10.1.2 through 10.2.
Step 1: Connect the HotSync® cradle to the computer Step 1: Connect the HotSync ® cradle to the computer Windows NT users cannot use a USB cradle/cable and port. You must use a cradle with a serial port connection (sold separately). IMPORTANT a. Locate the USB icon and ports on your computer. b. Plug the USB connector into a USB port on your computer. c. Connect the adapter cable to the back of the cradle. NOTE Your adapter may connect to the back of the USB connector, not to the cradle itself. d.
Chapter 1 Setting Up Your Palm™ Tungsten™ T3 Handheld Step 4: Run Palm Setup Wizard a. Insert the Software Installation CD-ROM into your computer’s CD-ROM drive. b. Follow the onscreen instructions, which guide you through installing Palm Desktop software, performing your first HotSync® operation, and registering your handheld. NOTE You need administrator rights to install Palm Desktop software on some operating systems.
Congratulations! Performing a daily HotSync operation Performing a daily HotSync operation keeps your information current and protects your data. Place your handheld in the cradle and press the HotSync button. Tip: You can also perform a HotSync operation using Bluetooth communication. For more information, see “Performing a Bluetooth HotSync operation” in Chapter 20. If you encounter a problem during a HotSync operation, see “HotSync problems” in Appendix B.
Chapter 1 6 Setting Up Your Palm™ Tungsten™ T3 Handheld
CHAPTER 2 Exploring Your Handheld Your Palm™ Tungsten™ T3 handheld can help you stay organized, on time, and in communication while you are away from your desk. Opening and closing your handheld When your handheld is open, you can access additional controls on the front and back panels. You can use your handheld in either the open or closed position. Slide the bottom portion of your handheld away from the screen.
Chapter 2 Exploring Your Handheld Locating front panel controls Speaker Screen Navigator Input area Calendar Contacts Tasks Note Pad Application buttons 8 Navigator Select and display records on your handheld screen. See “Using the navigator” later in this chapter for additional information, and look for tips throughout this handbook. Application buttons Activate the individual handheld applications that correspond to the icons on the buttons: Calendar, Contacts, Tasks, and Note Pad.
Locating top and side panel components Locating top and side panel components Expansion card slot Stylus IR port Power button Indicator light Headphone jack Microphone Voice Memo button Voice Memo button Press and hold to record voice memos. Microphone An audio input device for applications such as Voice Memo. Headphone jack A jack to connect a standard 3.5mm stereo headphones (sold separately) to your handheld.
Chapter 2 Exploring Your Handheld Stylus The stylus is your writing and tapping tool. To use the stylus, gently press the top of the stylus to release it from the slot, and then pull it out of the slot and hold it as you would a pen or pencil. IR port The port uses infrared technology to transmit data to and receive data from other infrared-enabled devices and to perform HotSync® operations. See “Beaming data” in Chapter 3 and see “Conducting IR HotSync operations” in Chapter 20 for more information.
Using the protective cover Universal connector Connects your handheld to the cradle, which in turn connects to the back of your computer and through the AC adapter to the wall current. This enables you to recharge your handheld as well as update the information between your handheld and your computer, using HotSync technology. The universal connector also connects peripheral hardware devices to your handheld, such battery pack, HotSync cable or portable keyboard (sold separately).
Chapter 2 Exploring Your Handheld Adding an expansion card An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have for software and data on your handheld. To insert a card: 1. Insert the card into the expansion slot with the label side facing the display. 2. Push lightly against the card with your thumb. Push To remove a card: 1. Push lightly against the card with your thumb. 2. Slide the card out of the expansion slot.
Elements of the handheld interface Elements of the handheld interface Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld. The first time you start your handheld, the setup instructions appear on the screen.
Chapter 2 Exploring Your Handheld Check box Tap a check box to select or deselect it. When a check box contains a check mark, the corresponding option is selected and active. When a check box is empty, the corresponding option is deselected and inactive. Menu bar Use the menu bar to access a set of application-specific commands. Not all applications have a menu bar. Icons Tap the icons to open applications , menus , and a favorite application, and to find text anywhere in your data .
Elements of the handheld interface Pick list Tap the arrow to display a list of choices, and then tap an item in the list to select it. Entry box Tap box to open dialog box or enter data directly in the box. Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you might have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information.
Chapter 2 Exploring Your Handheld To navigate in list screens, do any of the following: ■ Press Up or Down on the navigator to scroll an entire screen of records. ■ Press and hold Up or Down on the navigator to accelerate the scrolling. ■ Press Select in the center of the navigator to insert the selection highlight. When the selection highlight is present, you can do the following: – Press Up or Down on the navigator to scroll to the previous or next records.
Using the status bar Using the status bar The status bar gives you access to valuable tools and is accessible in all views. Home Find Menu System information Alert Bluetooth Full-screen Writing Screen rotation Input area Home Tap to display the Home screen. Tap and hold to open a list of the last six applications that were opened. Select an application from the list to open it. Find Tap to open the Find dialog box. See “Finding information” in Chapter 4.
Chapter 2 Exploring Your Handheld Input area Tap to toggle between showing and hiding the input area. Tap and hold to display the input area selection menu. You can select between three types of input areas. For information about the on-screen keyboards, see “Using the onscreen keyboards” in Chapter 3. For information about the Graffiti 2 input area, see “Writing in Graffiti 2 input areas” in Chapter 3.
Using the status bar Tap to open the Bluetooth preferences screen Tap turn Bluetooth on Tap pick list to select the network service provider Tap to connect to your network Tap to open Bluetooth dialog box When Bluetooth is turned on, the handheld is available for discovery by and connection to a Bluetooth device Rotating the screen You can toggle between landscape and portrait view by tapping the screen rotation icon. Landscape view is useful for viewing spreadsheets, e-mail, web pages, and photos.
Chapter 2 20 Exploring Your Handheld
CHAPTER 3 Entering Data on Your Handheld This chapter explains several ways to enter data on your handheld. Using the onscreen keyboards You can change the input area to display the onscreen keyboard anytime you need to enter text or numbers on your handheld. Full-screen Writing enables you to use Graffiti® 2 writing when the keyboard is open, which makes it easy to switch between these two methods of entering data.
Chapter 3 Entering Data on Your Handheld You can display four different keyboards. abc - lowercase Tab Backspace Carriage return Caps shift Tap here to display lowercase keyboard ABC - uppercase 123 - numeric Tap here to display numeric keyboard Tap here to display uppercase keyboard int. - international Tap here to display international keyboard Using Graffiti ® 2 writing Your handheld has Graffiti 2 help that describes the characters and writing procedures for Graffiti 2.
Using Graffiti® 2 writing The input area has two different Graffiti 2 screens that you can access from the status bar. Tap and hold. Then select Graffiti 2 input area icon from menu. The two Graffiti 2 screens have designated areas that recognize certain characters. If those characters are written in the wrong area, they are not recognized correctly and an incorrect character is written.
Chapter 3 Entering Data on Your Handheld Full-screen Writing is turned on and off by tapping the Full-screen Writing button on the status bar.
Using Graffiti® 2 writing Draw letters on the abc and ABC writing area Letter Strokes Letter O P Q R S T U V W X Y Z Strokes Graffiti 2 numbers Draw numbers on the 123 writing area Number Strokes Number 0 1 2 3 4 5 6 7 8 9 Strokes 25
Chapter 3 Entering Data on Your Handheld Punctuation marks Draw these marks on the abc or ABC writing area Mark Stroke Mark Period . Ampersand & Comma , Carriage return Apostrophe ' At @ Space Straight quotes “ Question ? Tab Stroke Exclamation ! Draw these marks on the 123 writing area Mark Mark Period .
Using Graffiti® 2 writing Accented characters Draw accents on the 123 writing area Accent Stroke Accent Acute á Dieresis ä Grave à Circumflex â Tilde ã Ring å Stroke Using these accent strokes, you can write the following accented letters: à á â ã ä å è é ê ë ì í î ï ò ó ô õ ö ù ú û ü ÿ ý ñ Symbols and other special characters You can write symbols and other special characters using the Punctuation Shift stroke. NOTE You can also use the Punctuation Shift stroke to write punctuation marks.
Chapter 3 Entering Data on Your Handheld 3. Enter an additional Punctuation Shift stroke to finish writing the character and to make the character appear more quickly. After the arrow disappears, the symbol appears.
Beaming data Graffiti 2 ShortCuts Graffiti 2 writing comes with several predefined ShortCuts. You can also create you own shortcuts. See “ShortCuts Preferences” in Chapter 21 to learn about creating ShortCuts. To use a ShortCut, draw the ShortCut stroke followed by the ShortCut characters. The ShortCut symbol appears at the insertion point to show that you are in ShortCut mode.
Chapter 3 Entering Data on Your Handheld You can beam the following information between devices: ■ The record currently displayed in Calendar, Contacts, Memos, Note Pad, Tasks, Palm™ Photos, or Palm™ Web Browser Pro ■ All records of the category currently displayed in Calendar, Contacts, Memos, Note Pad, or Tasks, or all photos in the currently selected in Palm Photos ■ A special Contacts record that you designate as your business card, containing information you want to exchange with business contac
Sending data 4. When the Beam Status dialog box appears, point the IR port directly at the IR port of the receiving device. For best results, Palm handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhelds must be clear of obstacles. The beaming distance to other devices may be different. 5.
Chapter 3 Entering Data on Your Handheld Sending data using Bluetooth ™ communication If you enable Bluetooth communication, you can send data to other Bluetooth devices. The Bluetooth device must be discoverable and must be positioned within 10 meters (approximately 30 feet) of your handheld. For more information on enabling Bluetooth communication, see “Using Bluetooth and connecting to the network from the status bar” in Chapter 2.
Importing data don’t need to learn different applications. For more information on entering data on your computer, refer to the online Help in Palm Desktop software and the Palm Desktop Software for the Macintosh User’s Guide on the Software Installation CD-ROM. Importing data If you have data stored in computer applications, such as spreadsheets and databases, or if you want to import data from another handheld, you can transfer the data to your handheld without typing it.
Chapter 3 Entering Data on Your Handheld 4. From the File menu, select Import. 5. Select the file you want to import. 6. Click Open. If you are importing a vCal or vCard file, skip to step 10. You do not have to specify which fields correspond to the imported data. 7. To import data into the correct Palm Desktop fields, drag each field in the left column so that they are opposite the corresponding imported field on the right. 8.
Using a portable keyboard 4. Click Open. 5. If you want to change the order of the fields you’re importing, point to a field, wait for the cursor to change to a double arrow, and then drag the field to a new location. 6. If you do not want to import a field, click the arrow between the field names. 7. From the Fields pop-up menu, select the appropriate field. 8. From the Delimiters pop-up menu, select the appropriate delimiter. 9. Click OK. 10.
Chapter 3 36 Entering Data on Your Handheld
CHAPTER 4 Working with Applications This chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups. Opening applications You can use the Home screen to open any application installed on your handheld or on expansion card.
Chapter 4 Working with Applications To open an application on your handheld: 1. Tap the Home icon . 2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all your applications. Opening expansion card applications When an expansion card is properly seated in the expansion card slot, your handheld responds based on the contents of the card and the application that is active when you insert the card.
Categorizing applications Categorizing applications You can assign an application to a category and then display a single category or all your applications. By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Games, Main, and System. In addition, you can create your own user-defined categories. You can have a maximum of 15 user-defined categories. To categorize an application: 1. Tap the Home icon . 2. Tap the Menu icon . 3.
Chapter 4 Working with Applications To copy an application to or from an expansion card: 1. Tap the Home icon . 2. Tap the Menu icon . 3. Select Copy on the App menu. 4. Tap the Copy From pick list and select Handheld or the card name. 5. If there are multiple cards available, tap the Copy To pick list and select the Handheld or the card name. If you selected Handheld in the Copy from pick list, the Copy To pick list appears only if there are multiple cards available. 6.
Using menus 4. Tap Settings. 5. Tap the Sort By pick list and select Name or Size. 6. Tap the Copy Application Only check box to select it if you want to copy only the application files. Leave it deselected if you want to copy both the application file and its associated data file(s). 7. Tap OK. NOTE The Sort By setting is in effect each time you use the copy feature. Each time you want to copy an application only, you must select the Copy Applications Only check box.
Chapter 4 Working with Applications In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and shows the selection. Graffiti 2 menu commands Most menu commands have an equivalent Graffiti 2 Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names.
Performing common tasks Performing common tasks The following tasks are common to most applications. Creating records You can use the following procedure to create a new record in Calendar, Contacts, Tasks, Note Pad, Memos, and Expense. In SMS, you use a different procedure to create a message. For more information, see “Creating messages” in Chapter 14. In PalmTM Web Browser Pro, you can either save a web page or bookmark it so you can return to it later. For more information, see Chapter 18.
Chapter 4 Working with Applications Entering text For information on entering text using Graffiti 2 writing, using the onscreen keyboards, or using the keyboard attached to your computer, see Chapter 3. For information on entering text in Note Pad, see “Creating a note” in Chapter 11. Using the Edit menu The Edit menu is available with any screen where you enter or edit text. In general, commands available in the Edit menu apply to text that you select in an application.
Performing common tasks Purge. If you think Calendar or Tasks records might prove useful later, you can purge them from your handheld and save them in an archive file on your computer. Purging is not available in Contacts, Note Pad, PalmTM Photos, Voice Memo, SMS, or Memos. You must delete outdated records manually from these applications. In Palm Web Browser Pro, you can purge stored web pages by clearing the cache. See “Changing the size and content of the cache” in Chapter 18. To purge records: 1.
Chapter 4 Working with Applications To move a record into a category: 1. Select the record you want to categorize. 2. In Contacts only: Tap Edit. 3. Tap Details. 4. Tap the Category pick list to display the list of available categories. 5. Select the category for the record. 6. Tap OK. NOTE In Contacts, Note Pad, Voice Memo, and Memos you can select the category name in the upper-right corner of the screen to assign the item to a different category. To display a category of records: 1.
Performing common tasks To define a new category: 1. Tap the category pick list in the upper-right corner of the screen or list. 2. Select Edit Categories from the pick list. 3. Tap New. Tap New 4. Enter the name of the new category, and then tap OK. NOTE In Calendar, you can also select a different color for each category. 5. Tap OK. You can assign any of your records to the new category. To rename a category: 1. Tap the category pick list in the upper-right corner of the screen or list. 2.
Chapter 4 Working with Applications To use Find: 1. Tap the Find icon on the status bar. If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. TIP 2. Enter the text that you want to find. Find is not case sensitive. For example, searching for the name “davidson” also finds “Davidson.” Find locates any words that begin with the text you enter. For example, searching for “plane” finds “planet” but not “airplane.” 3. Tap OK.
Performing common tasks 3. Press Right on the navigator to move to the next letter box. Quick Look Up line 4. The Quick Look Up line displays only letters that are a possible match for that position. For example, in the screen shown here, if you enter c in the first box, only the letters a, h, and o appear in the second box. If there is only one possible match for a particular position, the highlight jumps to the next position. 5.
Chapter 4 Working with Applications 2. The list scrolls to the first entry that begins with that letter. If you write another letter, the list scrolls to the first entry that starts with those two letters. For example, writing an s scrolls to “Sands,” and writing sm scrolls further to “Smith.” If you sort the list by company name, the Look Up feature scrolls to the first letter of the company name. 3. Tap the record to view its contents.
Performing common tasks To sort records in Expense: 1. Open the Expense to display the list screen. 2. Tap Show. 3. Tap the Sort by pick list and select an option. 4. Tap OK. To sort records in Contacts, Note Pad, Voice Memo, Tasks, and Memos: 1. Open the application to display the list screen. 2. Tap the Menu icon 3. Select Options, and then select Preferences. 4. Do one of the following: Contacts: . Tap the setting you want.
Chapter 4 Working with Applications A small note icon appears at the right side of any item that has a note. Note icon To review or edit a note: Tap the Note icon ■ . In Calendar, you can also highlight the event that contains the note, press Select on the navigator to open the note, and then press Select on the navigator again to close the note. TIP To delete a note: 1. Tap the Note icon 2. Tap Delete. 3. Tap Yes. .
Performing common tasks To change the font style: 1. Open an application. 2. Tap the Menu icon 3. Select Options, and then select Font. 4. Tap the font style you want to use. . Tap here for small font 5. Tap here for small bold font Tap here for large bold font Tap here for large font Tap OK. Receiving alerts You can receive alerts on your handheld and from Palm Desktop software. NOTE You can access Attention Manager by tapping the Alert icon on the status bar.
Chapter 4 Working with Applications Receiving alerts from Palm Desktop software You can also set an option to receive Calendar event alerts from Palm Desktop software. The feature is disabled by default, so you must enable it within Palm Desktop software. To enable an event alert from Palm Desktop software: 1. Double-click the Palm Desktop icon. 2. From the Tools menu, select Options, and then select Alarms. 3.
Installing and removing applications NOTE To install some software, you may need to download files from the Internet to your computer. Check the Software Installation CD-ROM for details. ■ Microsoft Office files, such as Word, Excel, and PowerPoint documents ■ Kinoma video files There are a variety of third-party applications available for your handheld. To learn more about these applications, go to the web site: www.palm.com.
Chapter 4 Working with Applications 4. Click OK. The selected files are placed in the Handheld or Expansion Card file list, based on the file extension. 5. Perform a HotSync operation to install the files. See Chapter 20 for details. NOTE Files that remain in the list after you perform a HotSync operation were not installed. This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation.
Installing and removing applications 5. Perform a HotSync operation to install the files. See Chapter 20 for details. NOTE Files that remain in the list after you perform a HotSync operation were not installed. This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation.
Chapter 4 Working with Applications 8. Perform a HotSync operation to install the selected application(s). See Chapter 20 for details. NOTE Files that remain in the list after you perform a HotSync operation were not installed. This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation.
Installing and removing applications Installing applications and files on a Mac computer The Install Tool makes it easy to install applications and files during a HotSync operation. You can specify whether to install the files on your handheld or on an expansion card. To install add-on software on your handheld using a Mac computer: 1. On your Mac computer, copy or download the application you want to install into the Add-on folder in your Palm folder. 2.
Chapter 4 Working with Applications 7. Click Add File to add the selected application to the Install Handheld Files list. You can also drag files, or folders of files, to the list in the Install Handheld Files dialog box. The files are copied to the Files To Install folder. TIP 8.
Installing and removing applications 5. Tap the application that you want to remove. 6. Tap Delete. 7. Tap Yes. 8. Tap Done. Removing Palm ™ Desktop software If you no longer want to use Palm Desktop software, you can remove it from your computer. This process removes only the application files. The data in your Users folder remains untouched.
Chapter 4 Working with Applications 6. Click Yes in the Confirm File Deletion checkbox. 7. Click OK. 8. Click Close. To remove Palm Desktop software from a Mac computer: 62 1. Insert the Software Installation CD-ROM into the CD-ROM drive on your computer. 2. Double-click the Software Installation CD-ROM icon on your desktop. 3. Double-click the Palm Desktop Installer icon. 4. From the Easy Install screen, select Uninstall from the pop-up menu. 5. Select the software you want to remove.
CHAPTER 5 Using Calendar Calendar enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date. You can attach notes to Calendar events and set alarms to remind you when they happen. NOTE Certain tasks are common among several handheld applications. For more information, see Chapter 4, “Working with Applications.” To open Calendar: ■ Press the Calendar application button on the front panel of your handheld. Calendar opens to Agenda View by default.
Chapter 5 Using Calendar Working in Agenda View The Agenda View shows you your daily appointments and events, Task items in one screen. you can also choose to show messages from your e-mail program. To display the Agenda View: ■ Tap the Agenda View button.
Working in Day View Working in Day View Day View shows the calendar of your events for an entire day. Day View is the working area of Calendar, where you schedule and remove events, and set alarms. To display the Day View: ■ Tap the Day View button. Tap to view previous or next day Tap to select a category to view from pick list Tap to view repeating Event Details dialog box Tap to view alarm Event Details dialog box Tap to view note Colored circle in category column.
Chapter 5 Using Calendar Show Time Bars Activates the time bars that appear in the Day View. The time bars show the duration of an event and illustrate event conflicts. Show Category Column Displays the color-coded circle between the time and event. The color indicates the category the event is filed under. Scheduling an event When you schedule an event, its description appears on the time line, and its duration is automatically set to one hour. To schedule an event for the current day: 1.
Working in Day View Start time highlighted Tap to scroll to earlier hours Tap to change hours Tap to automatically fill the start and end times Tap to change minutes Tap to create an untimed event Tap to scroll to later hours 5. Tap OK. 6. Tap a blank area of the screen to deselect the event. A vertical line appears next to the time, indicating the duration of the event. If two or more events have the same start and end time, the time appears only once.
Chapter 5 Using Calendar – Tap Go To at the bottom of the screen to open the Go to Date dialog box. Select a date by tapping a year, month, and day in the calendar. Previous year Next year Tap to select a month Tap to select a day Tap to select current date 2. After you locate the date, follow the steps for scheduling an event for the current day. To schedule an untimed event: 1. Select the date that you want for the event. 2. Tap New. 3.
Working in Day View Scheduling repeating or continuous events The Repeat function enables you to schedule events that recur at regular intervals or that extend over a period of consecutive days. To schedule a repeating or continuous event: 1. Select the event. 2. Tap Details. 3. Tap the Repeat box to open the Change Repeat dialog box. 4. Tap Day, Week, Month, or Year to set how often the event repeats. For a continuous event, tap Day. 5.
Chapter 5 Using Calendar To set an alarm for an event: 1. Select the event to which you want to assign an alarm. 2. Tap Details. 3. Tap the Alarm check box to select it. The default setting, 5 Minutes, appears. 4. Tap the pick list to select Minutes, Hours, or Days. 5. Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time units. Enter number of time units here Tap here to select unit of time 6. Tap OK. 7.
Working in Day View Setting an event location Events can have a location that appears in the Day view and in the Details view. To add an event location: 1. Select an event. 2. Tap Details. 3. Tap Location and enter a location. 4. Tap OK. In Day view, the location appears in parenthesis after the event description. Rescheduling an event You can easily make changes to your schedule with your handheld. To reschedule an event: 1. Select the event you want to reschedule. 2. Tap Details. 3.
Chapter 5 Using Calendar 4. Perform one of the following: – To edit a category, select a category and tap Edit. – To create a new category, tap New. The Edit Category dialog box opens. 5. Enter a new name and select a color. 6. Tap OK. Working in Week View Week View shows the calendar of your events for an entire week. To display the Week View: 1. Tap the Week View button. 2.
Working in Month View 3. Tap an event to show a description of the event. Event details Tap to show event details. Tap twice to view the event in Day View. Week View button Keep the following points in mind: ■ Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event. ■ Press Right and Left on the navigator to scroll to the next or previous week.
Chapter 5 Using Calendar Keep the following points in mind: ■ Tap a day in Month View to display that day in the Day View. ■ Tap the scroll arrows in the upper-right corner, or press Left or Right on the navigator to move forward or backward a month. ■ Press Select on the navigator to insert the highlight, and then press Left or Right on the navigator to scroll to a specific day. Press Select on the navigator to display that day in the Day View.
Working in Year View Timed Event Shows events that have a time range. Untimed Events Shows events that do not have a time range. Daily Repeating Events Shows events that repeat every day. Working in Year View The Year View screen allows you to view multiple months. To display the Year View: ■ Perform one of the following: – From the Options menu, select Year View. – From the Month View screen, tap the Year Button.
Chapter 5 Using Calendar Beaming events You can share your calendars with family or business associates by beaming events and categories. For more information on beaming, see “Beaming data” in Chapter 3. To beam an event: 1. Tap the Menu icon 2. Select Beam Event. . To beam a category of events: 1. Tap the Menu icon . 2. Select Beam Category. 3. The Beam Category dialog box opens. 4. Tap the Category pick list, and then select a category. 5.
Using Calendar menus Using Calendar menus Calendar features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands. Record menu Purge Opens a dialog box where you can choose which old events to purge from your handheld and whether you want to archive purged events on your computer. Send Event Opens a dialog box where you can choose how you want to send the selected event to another device.
Chapter 5 78 Using Calendar
CHAPTER 6 Using Card Info Card Info enables you to review general information about an expansion card. You can review card contents, rename a card, and format a card. Reviewing Card Information You can view the card name, type, available storage space, and a summary of its contents. To review Card Information: 1. Tap the Home icon . 2. Tap the Card Info icon .
Chapter 6 Using Card Info 5. Enter the new name for the card. 6. Tap Rename. Formatting a card Formatting a card destroys all its data and prepares it to accept new applications and data. To format a card: 1. Tap the Home icon . 2. Tap the Card Info icon 3. Tap the Menu icon 4. Select Format Card from the Card menu. 5. Tap OK. . . Managing expansion cards ■ When writing data to an expansion card, wait for your handheld to complete the operation before removing the card from the slot.
Using Card Info help Using Card Info help Card Info help is available to explain Card Info features. To access Card Info help: 1. Tap the Home icon . 2. Tap the Card Info icon 3. Tap the Menu icon 4. Select Help from the Card menu. . .
Chapter 6 82 Using Card Info
CHAPTER 7 Using Contacts Contacts enables you to maintain names, addresses, phone numbers, and other information about your personal or business contacts. NOTE Certain tasks are common among several handheld applications. For more information, see Chapter 4, “Working with Applications.” To open Contacts: ■ Press the Contacts application button on the front panel of your handheld. Contacts opens to display the list of all your records.
Chapter 7 Using Contacts To create a new contact: 1. Press the Contacts application button display the Contacts list. 2. Tap New. on the front of your handheld to Tap New 3. Tap each field for which you have contact information and enter the information. The features described in the following table help streamline and organize contact data entry. Tap the scroll arrows to move to the next page of information.
Creating a contact Field name Feature Birthday To enter contact birthday information, do the following: 1. Tap in the box, use the left and right arrows to scroll to the year you want, and then tap to select the birth month and date (or tap Today to select the current date as the birthday). TIP If you do not select a year, the current year is displayed. Tap and hold the left or right arrow to scroll quickly through the years. 2.
Chapter 7 Using Contacts Displaying additional contact fields The Contact Edit screen displays certain fields by default. You can customize the Contact Edit screen to display additional fields that you want. If you display an additional field and leave it blank, the field is not displayed when you return to the Contact Edit screen. You must enter information into the field in order for it to continue to display on the Contact Edit screen. To display additional contact fields: 1.
Creating a contact To select field types in a contact: 1. Tap the contact that you want to change. 2. Tap Edit. 3. Tap the pick list next to the label you want to change. Tap triangle 4. For phone numbers and e-mail addresses: Select a new label. Select from list For IM accounts: Select the IM service you want to use, or select IM if you do not want to specify a service. You must set up an IM account with a service provider to use IM on your handheld.
Chapter 7 Using Contacts Changing Contact details The Contact Details dialog box provides a variety of options that you can associate with a contact. To open the Contact Details dialog box: 1. Tap the contact whose details you want to change. You can also use the navigator to open a contact. See “Using the navigator” in Chapter 2 for instructions. TIP 2. Tap Edit, and then tap Details. 3.
Making connections from Contacts Quick Connect If you have a compatible GSM mobile phone (sold separately), you can use Quick Connect to select a contact and initiate a related task with one hand, using the navigator. You can also configure which application opens when you choose a specific Contacts record field, and whether to add a prefix to all phone numbers. To use Quick Connect from a contact: 1. Open the contact to which you want to connect. 2.
Chapter 7 Using Contacts To configure Quick Connect settings: 1. From the Quick Connect dialog box, tap Settings. 2. (Optional) Tap the Number Prefix check box, and then enter a prefix. For example, to dial 1 before all phone numbers, select this check box and enter a “1” in this field. The prefix is not added to a number that begins with the “+” character. 3. Tap each of the pick lists and select the application you want to associate with that task. 4. Tap OK.
Making connections from Contacts 3. (Optional) Tap the number to edit it. For example, you might want to add an area code, a 1, or a country code to a phone number. Using Contacts menus Contacts menu commands that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about selecting menu commands. The Record and Options menus differ depending on whether you’re displaying the Contacts list screen or the Contacts Edit screen.
Chapter 7 Using Contacts Options menus Preferences Opens a dialog box where you can choose Contacts display options. Determines how Contacts appears when you return to it from another application. If you select this check box, Contacts shows the last category you selected. If you deselect it, Contacts displays the All category. Remember Last Category. Rename Custom Fields These custom fields appear at the end of the Contacts Edit screen.
CHAPTER 8 Using Palm™ Dialer Palm™ Dialer is a fast and simple way to use your handheld to dial a telephone number on your mobile phone. The Palm Dialer also allows you to speed-dial frequently called numbers and to log recently called numbers. Your mobile phone plan must be a Global System for Mobile Communications (GSM) phone in order to use Palm Dialer. IMPORTANT To open Palm Dialer: 1. Tap the Home icon . 2. Tap the Palm Dialer icon .
Chapter 8 Using Palm™ Dialer Dialing a number Palm Dialer allows you to directly dial a number from your handheld. To dial a number: 1. Tap the telephone number on the keypad. Digits appear in the numeric display Enter phone number and tap Dial Tap Clear to delete digit from numeric display. Tap and hold to clear entire numeric display Tap and hold the 0 key to add a + (plus) to the number sequence 2. Tap Dial.
Using speed dial Using speed dial Speed dialing allows you to quickly dial ten of your most commonly used numbers. To add a speed-dial entry: 1. Tap Speed. 2. Tap an empty speed-dial button. Tap empty speed-dial button 3. Enter a name and telephone number. 4. Tap OK. The name appears on the speed-dial button. 5. Tap Done. To dial a speed dial entry: 1. Tap Speed. 2. Tap one of the speed-dial buttons. The number is dialed and added to the Call History list.
Chapter 8 Using Palm™ Dialer Dialing a number from the Call History list You can dial a number using the Call History list of 11 of the most recently dialed numbers. To dial a number from the Call History list: 1. Tap History. 2. Tap an entry from the list. 3. Tap Dial. The number is dialed and you are now ready to communicate over your mobile phone.
CHAPTER 9 Using Expense Expense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your computer. NOTE Certain tasks are common among several handheld applications. For more information, see Chapter 4, “Working with Applications.” To open Expense: 1. Tap the Home icon . 2. Select the Expense icon . Adding expense items You can sort your Expense items into categories. To add an expense item: 1. Tap New. Cursor of new item Tap New 2.
Chapter 9 Using Expense 3. Tap the Expense type pick list and select a type from the list. As soon as you select an expense type, your handheld saves your entry. If you do not select an expense type, it does not save the entry. Tap here TIP To attach a note to an entry and work with attached notes, see “Attaching notes” in Chapter 4. Changing the date of an Expense item You can change the date associated with any Expense item. To change the date of an Expense item: 1.
Customizing the Currency pick list 3. 4. Select any of the following options: Category Opens a pick list of system and user-defined categories. See “Categorizing records” in Chapter 4 for more information. Type Opens a pick list of expense types. Payment Enables you to choose the payment method for the Expense item.
Chapter 9 Using Expense 3. Tap OK to close the Select Currencies dialog box. 4. Tap OK. Changing the default currency You can select which currency appears by default when you’re entering Expense items. To change your default currency: 1. Open Expense. 2. Tap the Menu icon 3. Select Options, and then select Preferences. 4. Tap the Default Currency pick list. 5. Tap the currency symbol that you want to appear in Expense. 6. Tap OK. .
Setting Show Options Setting Show Options Show Options defines the sort order and other settings that relate to your Expense items. To open the Show Options dialog box: 1. In the Expense list, tap Show. 2. Select any of the options. Tap Show 3. Sort by Enables you to sort expense items by date or type. Distance Enables you to display Mileage entries in miles or kilometers. Show currency Shows or hides the currency symbol in the Expense list. Tap OK.
Chapter 9 Using Expense Setting the automatic fill preference Automatic fill enables you to select an expense type by writing the first letter of an expense type. For example, if you write the letter T, it enters the “Taxi” expense type. Writing T and then E enters “Telephone,” which is the first expense type beginning with the letters TE. To set automatic fill: 102 1. Tap the Menu icon . 2. Select Options, and then select Preferences. 3. Tap the checkbox to select or deselect automatic fill.
CHAPTER 10 Using Memos Memos provides you with a place to take notes that are not associated with records in Calendar, Contacts, or Tasks. The number of memos you can store depends only on the memory available on your handheld. NOTE Certain tasks are common among several handheld applications. For more information, see Chapter 4, “Working with Applications.” To open Memos: 1. Tap the Home icon . 2. Select the Memos icon . Creating memos This section describes how to create a memo.
Chapter 10 Using Memos Reviewing memos The first line of a memo appears in the Memo list. This makes it easy to locate and review your memos. To review a memo: 1. From the Memo list, select the text of the memo. You can also select, review, and move between memos with the navigator. See “Using the navigator” in Chapter 2 for details. TIP Select a memo to review 2. Review or edit the text in the memo, and then tap Done.
CHAPTER 11 Using Note Pad Note Pad provides a place to take notes in your own handwriting. You can use Note Pad to do everything you might do with a piece of paper and a pencil. NOTE Certain tasks are common among several handheld applications. For more information, see Chapter 4, “Working with Applications.” To open Note Pad: ■ Press the Note Pad application button on the front panel of your handheld. Note Pad opens to display the list of all your records.
Chapter 11 Using Note Pad 2. Write the information directly on the handheld screen. Tap the pen selector to select a different pen width, or select the eraser to remove unwanted strokes. 3. (Optional) Select the time at the top of the screen, and then enter a title using Graffiti® 2 writing. 4. Tap Done. To clear the screen: 1. Tap the Menu icon . 2. Select Edit, and then select Clear Note. Reviewing notes The note title and the date you created the note appear in the Note Pad list.
Setting an alarm for a note To set the colors: 1. In the Note Pad list, tap the Menu icon . 2. Select Options, and then select Preferences. 3. Tap Color. 4. Tap Pen, and then tap the color of ink you want to use. 5. Tap Paper, and then tap the color of paper you want to use. 6. Tap OK. Setting an alarm for a note You can set an alarm for a specific time and date to remind you to follow up on a note. To set an alarm for a note: 1. Tap the note to which you want to assign an alarm. 2.
Chapter 11 Using Note Pad Using Note Pad menus Note Pad features that are not explained elsewhere in this book are described here.See “Using menus” in Chapter 4 for information about selecting menu commands. Record menu The Record menu is the same when you’re viewing the Note Pad list and an individual note. Send Category Opens a dialog box where you can choose how you want to send all records in the selected category to another device.
CHAPTER 12 Using Phone Link Phone Link helps you configure a connection between your handheld and a compatible mobile phone. You can connect to a compatible mobile phone using any of the following methods: A wireless link that enables you to connect to a Bluetooth mobile phone that is within 10 meters (approximately 30 feet) of your handheld. See “Bluetooth Preferences” in Chapter 21 for additional information on Bluetooth technology.
Chapter 12 Using Phone Link ■ Exchange SMS messages: Use a GSM phone carrier service to send and receive short text messages. See Chapter 14 for more information. ■ Use Palm™ Dialer to dial numbers on your phone: You can use the phone keypad displayed on your handheld to dial numbers on your GSM mobile phone. See Chapter 8 for more information.
Setting up a phone connection 6. Tap the Model pick list and select your phone model. If your phone model does not appear on the list, either you need to download and install a driver for your phone (see “Updating the phone files on your handheld” later in this chapter) or your phone is not supported at this time. 7. Tap Next. 8. Tap the Via pick list and select the method you want to use to connect: Bluetooth, Infrared, or Cable. The Via pick list options vary based on the phone model. 9. Tap Next.
Chapter 12 Using Phone Link 3. Select your phone from the list. If your phone doesn’t appear on the list, tap Find More, and select your phone’s name when it appears on the list. 4. Tap Next. Your handheld connects to your phone. 5. When prompted to create a trusted connection, tap Next. 6. Enter a passkey for this connection on your phone, and then tap OK.
Setting up a phone connection 9. When the Confirmation dialog box appears, tap Yes. If you tap No in the Confirmation dialog box, the link between your phone and handheld will not work. IMPORTANT 10. Tap Done. The Network Service dialog box appears. 11. Tap Yes, and then follow the instructions in the next section to set up network services for your phone.
Chapter 12 Using Phone Link 5. Tap the Select your carrier pick list and select your mobile phone carrier. If your mobile phone carrier does not appear on the list, either you need to download and install the settings for your mobile phone carrier (see “Updating the phone files on your handheld” later in this chapter) or your carrier is not supported at this time. 6. Tap Next. 7. Tap Done. To configure a dial-up connection: 1.
Setting up a phone connection 7. Tap the Password box and enter the password for your ISP account. 8. Tap Next. 9. Tap Done. Updating the phone files on your handheld The Phone Link Updater application on your computer guides you through the process of updating the telephony files on your handheld. The instructions in this section assume that you have already installed the desktop software that came with your handheld and that you have performed at least one HotSync operation.
Chapter 12 Using Phone Link To update the phone files from your Mac computer: 1. If you are establishing a Bluetooth connection with a phone, you must first turn on Bluetooth communication and turn on the Discoverable setting on your handheld. See “Bluetooth Preferences” in Chapter 21 for instructions. 2. Download the correct driver for your phone from www.palm.com/support. 3. Install the phone driver as you would install any other add-on application.
Using phone connections To make a Bluetooth connection: 1. Turn on your handheld and your mobile phone. 2. Activate Bluetooth on your handheld and phone. 3. Make sure your phone is within 10 meters (approximately 30 feet) of your handheld. 4. Launch the application that requires the phone connection. For example, to access the Internet, launch Palm™ Web Browser Pro.
Chapter 12 Using Phone Link 118
CHAPTER 13 Using Palm™ Photos Palm™ Photos enables you to view, manage, and share photos on your handheld or on an expansion card. Use Palm Photos to locate, organize, and play a slide show of your photos, as well as exchange photos with other applications and devices. NOTE Certain tasks are common among several handheld applications. For more information, see Chapter 4, “Working with Applications.” To open Palm Photos: 1. Tap the Home icon 2. Tap the Photos icon .
Chapter 13 Using Palm™ Photos To view photos in Thumbnail view: 1. Tap the Thumbnail icon . Album pick list Select a photo to view Thumbnail icon 2. Tap the Album pick list in the upper-right corner, and then select the album you want to view. 3. Tap the thumbnail of the photo you want to view. You can also select a photo with the navigator. Press Select on the navigator to insert the highlight, press Up, Down, Right, or Left to highlight a specific photo, and then press Select to view the photo.
Viewing photos To view photos in List view: 1. Tap the List icon . Tap and drag divider to resize columns Album pick list Select a photo to view List icon 2. Tap the Album pick list in the upper-right corner, and then select the album you want to view. 3. Tap the name of the photo you want to view. 4. Tap anywhere on the screen to return to List view. Sorting photos in List view In List view, you can sort photos in ascending or descending order by name or date. To sort photos in List view: 1.
Chapter 13 Using Palm™ Photos Viewing a slide show A slide show is a sequential presentation of each of the photos in the current album. NOTE The status bar does not display during a slide show. To view a slide show: 1. Tap the Album pick list in the upper-right corner, and then select the album you want to view. 2. Tap Slide Show. Album pick list Tap Slide Show Album pick list Tap Slide Show To adjust the delay between photos during a slide show: 122 1. Tap the Menu icon . 2.
Viewing photos Rotating photos If a photo appears in the wrong orientation, you can rotate the photo. To rotate a photo: 1. Tap the Menu icon . 2. Select Photo, and then select Rotate. 3. Tap the photo you want to rotate. 4. Select the new orientation, and then tap Done. Viewing photo information The Photo Details dialog box enables you to view information about a photo and to change the photo name, assign it to an album, add a note about the photo, and delete a photo.
Chapter 13 Using Palm™ Photos Creating an album The process for creating a new photo album is identical to the process for creating a new category in your other handheld applications. To create an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. Tap New 3. Tap New. 4. Enter a title for the album. 5. Tap OK, and then tap Done. Filing photos in albums You can organize the photos on your handheld by filing them into different albums.
Copying photos 2. Tap Organize. Plus signs appear next to the photos that are part of the selected album. 3. Tap any photos you want to add to the current album. A plus sign appears next to each photo you select. TIP 4. You can also tap and drag to select adjacent photos. Tap any photos you want to remove from the current album. The plus signs next to the selected photos disappear. 5. Tap Done.
Chapter 13 Using Palm™ Photos Renaming or deleting an album You can rename or delete any of the albums that you create. You cannot rename or delete the Unfiled album. To rename an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. 3. Select the album you want to rename. 4. Tap Rename, and then enter the new name. 5. Tap OK, and then tap Done. To delete an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. 3.
Deleting photos 3. Tap the photos you want to beam. A plus sign appears next to the photos you select. 4. Tap Beam. 5. Point the IR port on your handheld at the IR port on the receiving device. See “Sending data” in Chapter 3 for additional information on beaming data. Deleting photos If you no longer want a photo on your handheld or expansion card, you can delete the photo. To delete photos: 1. Tap the Menu icon . 2. Select Photo, and then select Delete. Tap Delete 3.
Chapter 13 Using Palm™ Photos ■ Modify and delete your photos. ■ Organize your photos and add notes. ■ Transfer photos to other applications using the Send command or Export command, and import data in popular file formats. For information on working with photos on your Mac computer, open the Palm folder, open the Documentation folder, and double-click the Photo and Audio Readme file. Using Palm Photos menus Palm Photos menu commands that are not explained elsewhere in this book are described here.
CHAPTER 14 Using SMS SMS enables you to send and receive short text messages using your handheld and a Global System for Mobile Communications (GSM) phone. SMS allows you to receive records associated with other applications, such as Calendar events. You can add such records to the associated application or view the information as a text message. Your mobile phone plan must be a GSM phone and must enable you to send and receive SMS messages in order for you to use SMS. IMPORTANT To open SMS: 1.
Chapter 14 Using SMS Using the navigator in SMS You can use the navigator on your handheld to work in SMS. To navigate in SMS list screens: ■ Press Up or Down on the navigator to scroll an entire screen of messages. ■ Press and hold Up or Down to scroll quickly. ■ Press Select to insert a highlight. ■ When a message is highlighted, you use the navigator as follows: – Press Select again to view the selected message. – Press Up or Down to scroll to the previous or next message.
Sending and receiving messages 3. Tap the recipient’s name, and then tap Add. To send a message to someone who isn’t in your Contacts list, enter that person’s mobile phone number on the To line. TIP 4. Enter the message text. 5. Connect to your phone. See “Setting up a phone connection” in Chapter 12. 6. Tap Send to send the message now, or tap Outbox to send the message later. NOTE Tapping Send does not send any of the other messages in your Outbox. It sends only the current message.
Chapter 14 Using SMS Viewing messages SMS stores your messages in five categories: Inbox Stores messages downloaded from your phone. Outbox Stores messages waiting to be sent. Trash Stores messages you deleted. You can restore deleted messages to their original category. Archive Files messages you want to keep. Draft Stores messages you want to change or review before you send them. To view text messages in your Inbox: 1. Tap the category pick list in the upper-right corner. 2. Tap Inbox.
Working with draft messages To view data messages in your Inbox: 1. Tap the category pick list in the upper-right corner. 2. Tap Inbox. 3. Tap the message you want to view. 4. Tap Yes to add the data to the appropriate application, or tap No to view the raw data. Working with draft messages When you create a message, you can save it as a draft message. To place a message in the Draft category: 1. Create or open the message you want to store in the Draft category. 2.
Chapter 14 Using SMS 5. Edit the message. 6. Tap one of the following: Send Sends the message now. Outbox Moves the message to the Outbox to be sent later. Cancel Opens a dialog box that asks if you want to save the message in the Draft category. Tap Yes to keep your changes and return the message to the Draft category. Tap No to discard your changes and return the message to the Draft category. Adding a signature to a message A signature is text that appears at the end of a message.
Sending data from another application Sending data from another application NOTE Not all applications include a send command. To send data from another application: 1. Open the record you want to send. 2. Tap the Menu icon 3. Tap Send from the Record menu. (The name of the menu may be different depending on which application you’re sending data from. For example, tap Send from the Note menu in Note Pad.) 4.
Chapter 14 Using SMS To view or change SMS Preferences: 1. Tap the Menu icon . 2. Tap Options, and then tap Preferences. 3. Change any of the following options: Sort by Sorts messages in order of one of the following: Alphabetic, Date, Phone Number, and Status. Show Date Displays dates in list views when this check box is selected. Alert Sound Indicates whether new messages trigger an alert and which alert is triggered. To trigger a new message alert, select this check box.
Setting SMS Preferences 4. Tap Details. 5. Change any of the following options: NOTE Outgoing SMS message settings may depend on the service offered by your SMS carrier. Leave Messages on Phone Indicates whether messages are deleted from your phone after you download them to your handheld. To keep messages on your phone after you transfer them to your handheld, select this check box. Return Receipt Determines whether you receive receipt confirmation notices.
Chapter 14 Using SMS Using SMS menus SMS features that are not explained elsewhere are described here. See “Using menus” in Chapter 4 for information about selecting menu commands. Message menu Send Sends all messages in the Outbox. Check Retrieves all messages stored on the phone. Empty Trash Permanently removes all messages in the Trash category from your handheld. Archive Moves the current message to the Archive category.
CHAPTER 15 Using Tasks Tasks is a convenient place to create reminders and prioritize the things you need to do. You can assign a priority level and due date to each task and sort your tasks by due date, priority level, or category. NOTE Certain tasks are common among several handheld applications. For more information, see Chapter 4, “Working with Applications.” To open Tasks: ■ Press the Tasks application button on the front panel of your handheld. Tasks opens to display the list of all your records.
Chapter 15 Using Tasks 2. Enter the text of the task. The text can be longer than one line. 3. Tap anywhere onscreen to deselect the task. TIP If no task is currently selected, write in the Graffiti® 2 input area to automatically create a new item. Setting priority You can use the priority setting for items to arrange the tasks according to importance or urgency. The default setting for Tasks is to arrange items by due date and then priority, with priority 1 items at the top.
Changing task details Changing task details The Tasks Details dialog box enables you to change settings for individual items. To display the Tasks Details dialog box: 1. Tap the text of the item whose details you want to change. You can also select an item with the navigator. See “Using the navigator” in Chapter 2 for details. TIP 2. Tap Details. 3. Change any of the settings. NOTE To add a task to a category, see “Categorizing records” in Chapter 4.
Chapter 15 Using Tasks Setting an alarm You can set an alarm before a task is due to remind you to start the task. To set an alarm for a task: 1. Select the task to which you want to assign an alarm. 2. Tap Details. 3. Tap the Alarm box. The Alarm box only appears if you have set a due date. The Set Alarm dialog box appears. 4. Tap the Alarm check box. 5. Select the 5, and then enter any number from 0 to 99 (inclusive) as the number of days. Enter number of days here 6.
Changing task details 4. Perform one of the following: – Select a fixed interval from the pick list and tap OK. – Select Daily until. Use the date picker to select an end date and tap OK. – Select Other to open the Change Repeat dialog box and go to step 5. 5. Tap Day, Week, Month, or Year to set how often the task repeats. 6. Tap Fixed Schedule. 7. On the Every line, enter a number that corresponds to how often you want the task to repeat.
Chapter 15 Using Tasks 4. Select Other to open the Change Repeat dialog box. 5. Tap Day, Week, Month, or Year to set how often the task repeats. 6. Tap After Completed. 7. On the Every line, enter a number that corresponds to how often you want the task to repeat. For example, if you select Day and enter 2, the task repeats every other day after the prior instance of the task is completed. 8. To specify an end date, tap the End on pick list, and then tap Choose Date.
Display options To use the display filters: 1. Tap filter button. 2. Tap the filter pick list and select the filter type. Tap the filter button Tap the filter pick list All Displays a list of all tasks. Date When Date is selected, the Date filter pick list appears in the upper-right corner below the title bar. Select from the following date filters. Lists all tasks due today. ■ Due Today: ■ Last 7 Days: Displays a list of all tasks that were due in the 7 days including today.
Chapter 15 Using Tasks 3. Select any of the following settings: Sort by Tap the pick list to select the order the tasks display in the Tasks list. Show Completed Tasks Displays your completed tasks in the Tasks list. If you turn off this setting, your tasks disappear from the list when you complete (check) them. Items that no longer appear on the list because you turn off this setting have not been deleted. They are still in the memory of your handheld.
CHAPTER 16 Using Palm™ VersaMail™ Personal E-mail Software With Palm™ VersaMail™ personal e-mail software, you can send, receive, and manage e-mail on your handheld. This chapter describes how to set up different types of e-mail accounts and explains how to use the many e-mail features in the VersaMail application. VersaMail ™ application features Key features of the VersaMail 2.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Synchronizing an existing username If you plan to synchronize your Palm Tungsten T3 handheld with an existing username by performing a HotSync operation, you must do so before you enter your e-mail account information in the VersaMail application. If you enter the email account information first and then synchronize your handheld to an existing username, the e-mail account information you entered is overwritten.
Setting up and managing e-mail accounts Account and connection types Two types of e-mail accounts are supported: ■ You can send and receive e-mail directly to and from your handheld by connecting with an e-mail service provider. ■ Synchronize Only (Windows computers only): You Network: can download, view, and manage e-mail between the handheld and a desktop e-mail application, such as Microsoft Outlook, by performing a HotSync operation using the HotSync cradle.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software You must also have the appropriate prerequisite for the type of connection you want to make, as follows. Connection Type Prerequisite Built-in Bluetooth radio via a mobile phone Active wireless service with a GSM or GSM/GPRS carrier, and GSM or GPRS mobile phone enabled with Bluetooth technology. Note that some GSM carriers require you to order a special data service (separate from voice service) in order to make a network connection.
Setting up and managing e-mail accounts Using a corporate e-mail account If you want to access e-mail on your handheld using your corporate e-mail account, you create this account on your handheld in exactly the same way as any other account (see “Creating an e-mail account” later in this chapter), with one exception: for a corporate e-mail account, you may need to set up a virtual private network (VPN). See “VPNs” later in this chapter for information.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software You need to set up a VPN to access corporate e-mail in either of the following two situations: ■ Your company’s wireless local area network (LAN) is located outside the firewall. ■ Your company’s wireless LAN is located inside the firewall, but you are trying to access the network from outside the firewall (for example, from a public location or at home).
Setting up and managing e-mail accounts 3. Enter the following: Account Name Enter a descriptive name for the account, such as “My Yahoo.” Mail Service Tap the Mail Service pick list, and then select the provider to which you are connecting. Select Other if your ISP is not listed. Protocol Tap the Protocol pick list, and then select POP or IMAP. (Most e-mail providers use POP.) If the VersaMail application knows the protocol for the mail service you selected, it displays the correct protocol. 4.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software To enter the account username and password: 1. Enter the username you use to access your e-mail. This is generally the part of your e-mail address appearing before the @ symbol; it is usually not your entire e-mail address. 2. Tap the Password box, and then enter your password. 3. Tap OK. The Password box displays the word “Assigned” to indicate that a password has been entered. 4. Tap Next.
Setting up and managing e-mail accounts 2. Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com. If the VersaMail application knows the incoming mail server name based on the mail service you selected, the correct server name is displayed. 3. Enter the name of your outgoing (SMTP) mail server, such as smtp.mail.yahoo.com. If the VersaMail application knows the outgoing mail server name based on the mail service you selected, the correct server name is displayed. 4. Tap Next.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software To set mail retrieval server options for a POP or IMAP account: 1. (Optional) Select any of the following: Get unread mail NOTE The POP protocol does not support retrieval of unread mail only from the server. If you have a POP e-mail account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this check box is selected.
Setting up and managing e-mail accounts Maximum Message Size To limit the maximum size of an incoming e-mail message, enter the size in kilobytes (KB) for Maximum Message Size. The maximum size of an incoming message is 5KB by default, but you can enter any size up to 2048KB, including attachments. The maximum message size that you can retrieve is 60KB for the body text and approximately 5 megabytes (MB) of total data for any attachments.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software BCC 2. Select the BCC check box to send a blind copy of any e-mail message you send to another e-mail address. The blind copy e-mail address is not seen by the other recipients of the message. For example, if you want a copy of all messages you send from your handheld to be sent to your corporate e-mail account, enter that e-mail address. Tap Next. Adding a signature If you want, you can add a signature to each e-mail message you send.
Setting up and managing e-mail accounts Setting advanced outgoing mail options You can set additional outgoing mail options. To set advanced outgoing mail options: 1. (Optional) Select either of the following: Port Number The default is 25, the port number most SMTP servers use. If you are not sure about the correct port number, check with your mail server administrator. Authentication Select the My server requires authentication (ESMTP) check box if the outgoing server (SMTP) requires authentication.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Editing e-mail accounts From time to time, you may need to edit information about one of the e-mail accounts you set up. To select the account to edit: 1. Tap the Menu icon , select Accounts, and then select Account Setup. 2. Tap the name of the account to edit, and then tap Edit. After you select the account to edit, the VersaMail application displays the same series of screens that you see when you set up an account.
Setting up and managing e-mail accounts 3. Tap Yes in the Delete Account dialog box to delete the account and all associated e-mail messages. 4. Tap OK. After you perform the next HotSync operation, the memory associated with an account and its messages is released.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 2. Tap Details. 3. Tap the Always connect using check box. A pick list of available services appears. The currently used connection is displayed by default. Tap to change the service connection for this e-mail account only from your default handheld service connection 4. Select the connection you want to switch to from the Service pick list. Select a new service connection for this e-mail account only 5. Tap OK, and then tap OK again.
Setting up and managing e-mail accounts Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web e-mail provider supports ESMTP, check with your e-mail provider. To edit an account and add ESMTP: 1. In your Inbox or on another folder screen, tap the Menu icon 2. Select Options. 3. Select Mail Servers. 4. Tap the Account pick list, and then select Edit Accounts. .
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software If you need to enter new information, enter a username and/or tap the Password box and enter a password, and then tap OK. Username and Password fields appear only if ESMTP check box is selected 9. Tap OK. Troubleshooting account access problems Occasionally you may experience problems using an e-mail account after you set it up.
Getting, sending, and managing e-mail To display an account and its Inbox: 1. In your Inbox or on another folder screen, tap the Menu icon Accounts. , and then select 2. Tap the name of the account you want from the list. 3. Tap the folders pick list, and then select Inbox if the Inbox is not displayed. Getting e-mail by subject or getting the entire message When you get e-mail messages, you can choose to get the subject only or to get the entire message.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software NOTE The maximum size of an incoming message is 5KB by default. 4. (Optional) For IMAP accounts, you have the option of synchronizing IMAP folders from the Get Mail Options dialog box. Wireless IMAP folder synchronization enables you to synchronize e-mail messages between a folder in an e-mail account on your handheld and a folder with the same name on your e-mail provider’s mail server. 5. Tap OK. 6.
Getting, sending, and managing e-mail Auto get mail with notification You can set up the VersaMail application to automatically search for new mail on a regular schedule for an e-mail account. The auto get mail feature automatically retrieves new messages and downloads them to your handheld. If auto get downloads any new messages, your handheld notifies you by blinking an indicator light, beeping, or vibrating. The handheld also displays a visual list of notifications on the Reminders screen.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 4. Select the Get mail automatically check box. 5. Set schedule options: Interval Tap the Every pick list and select the time interval, from 15 minutes to 12 hours. See “Resource issues with auto get mail” later in this chapter for information on setting the interval. Start Time Tap the Start Time box, tap to enter the start time hour and minute, and tap to enter AM or PM. Then tap OK.
Getting, sending, and managing e-mail TIP Alternately, if you have configured an e-mail account to synchronize messages between your handheld and your desktop, you can perform a HotSync operation after setting up a scheduled auto get to ensure that only new messages will be retrieved during auto get. See “Synchronizing e-mail between the handheld and the desktop” later in this chapter for configuration information.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Setting notification options You can turn the notification sound on or off to notify you when new e-mail arrives. You can choose from a variety of sounds, such as birds, bumble bees, or simply an alarm. To set notification options: 1. In the Inbox or on another folder screen, tap the Menu icon . 2. Tap Options. 3. Tap Notification. 4. Tap the Notify me of new mail and mail alerts check box. 5.
Getting, sending, and managing e-mail To make your handheld buzz or blink when you get new e-mail: 1. Tap the Home icon . 2. Tap the Prefs icon 3. From the General Preferences list, tap Sounds & Alerts. 4. Do any of the following: . – To change the volume of the Alarm Sound, tap the Alarm Sound pick list, and then select Low, Medium, High, or Off. – To change whether or not the handheld indicator light blinks when you receive new e-mail, tap the Alarm LED pick list, and then select On or Off.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software To view the Reminders screen: ■ Tap the blinking asterisk in the upper-left corner of any screen. Tap the check box to remove a single reminder from the list Tap the text to open the account Inbox or view a detailed error message The mail icon tells you that this reminder is for an e-mail message If you set up a scheduled auto get mail and you receive new e-mail messages, they are downloaded into the Inbox.
Getting, sending, and managing e-mail NOTE You can choose to disable notifications for auto get mail failures. See “Setting notification options” earlier in this chapter for instructions. You can tap the error message or open the VersaMail application for that account for more detailed information on the failed auto get. If auto get discovers no new messages for an account, no notifications appear on the Reminders screen for that account.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Resource issues with auto get mail If you use the auto get mail feature, you should be aware of the following potential resource constraints: Decreased battery life If you set the auto get interval for more frequently than once per hour, you may drain your handheld’s battery charge more quickly, and thus need to recharge the battery more frequently.
Getting, sending, and managing e-mail Reading e-mail To read e-mail, tap the e-mail message in the Inbox or the folder where the message is located. Tap to read Alternately, you can use the navigator for one-hand message viewing. To read a message using the navigator: 1. Press Select on the navigator to highlight the first message displayed on the screen, and then press Up or Down to scroll one message at a time to the message you want to read. 2. Press Select to open the message. 3.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Plain text and HTML e-mail By default, the VersaMail application is set to receive mail in HTML format. This means that any e-mail messages sent as HTML will be displayed on your handheld with basic HTML formatting intact, including the following: ■ Boldface ■ Italics ■ Underlining ■ Colored words ■ Bullet lists ■ Numbered lists ■ Line breaks Most formatting not displayed is stripped of its HTML tags and shown as plain text.
Getting, sending, and managing e-mail Viewing other folders By default, the VersaMail application displays the messages in a given account’s Inbox folder. You can easily view the messages in a different folder. To view other folders: 1. Tap the folders pick list in the upper-right corner of the screen. Available folders 2. Tap the folder you want to view. Managing display options in the folder’s list view You can customize the way in which messages appear in the list view of your mail folders.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software To change the sort order: 1. Tap Display. 2. Tap the Sort by pick list, and then select the column name. 3. Tap Descend or Ascend to change the sort order. 4. Tap OK. To select a one-line or two-line view: 178 1. Tap Display. 2. Tap the Show pick list, and then select the view you want. 3. Tap OK.
Getting, sending, and managing e-mail To display or hide a column in a folder’s list view: 1. Tap Display. 2. Tap the check box for each column that you want to show. The column options will change depending on whether you choose a one-line or a two-line view. NOTE If you select Date, the Date column displays the message time for any messages received today—that is, any message received after 12:01 A.M. Otherwise, the Date column shows the date the message was received. 3. Tap OK.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 4. Tap the Size pick list, and then select the font size you want. 5. Tap the Style pick list, and then select the font style you want. 6. Tap OK. To select colors for read and unread mail: 1. Tap Display. 2. Tap the Unread pick list, and then tap the color you want to use to display unread messages. 3. Tap the Read pick list, and then tap the color you want to use to display read messages. 4. Tap OK.
Getting, sending, and managing e-mail To change the size of a column in the folder’s list view: NOTE Changing column size is available for one-line message view only. 1. Tap and hold the stylus on the column divider. 2. Drag the column divider to change the width of the column. Drag the column divider left or right to make the column narrower or wider 3. Tap OK. You can also change the font within an individual message. This change affects the the font of all messages you compose.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 5. Tap the Size pick list, and then select the font size you want. 6. Tap the Style pick list, and then select the font style you want. 7. Tap OK. Moving e-mail between folders You can move one or more e-mail messages between folders. To move one e-mail message: 1.
Getting, sending, and managing e-mail 2. Tap the message you want to move, press Right on the navigator to open the Message menu, press Down to go to the Move To option, and then press Select to select this option. Alternately, tap the icon to the left of the message, and then tap Move To from the pop-up menu. The folders pick list appears. 3. Press Up or Down on the navigator to move to the folder you want, and then press Select to select the folder. Alternately, tap the folder you want.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software To move multiple e-mail messages: 1. Tap the folder that contains the e-mail messages you want to move. 2. Select the messages by tapping to the left of each message icon. To select a group of adjacent messages, drag the stylus to the left of the message icons. TIP A checkmark appears next to each selected message. 3. Do either of the following: – Tap the Menu icon , and then select Move To on the Message menu.
Getting, sending, and managing e-mail Creating and editing mail folders You can also create new folders so that you can store e-mail messages by subject, person, or project. The VersaMail application has certain existing folders, such as Inbox, Outbox, Drafts, and Trash. The procedure for creating and editing folders varies slightly between POP and IMAP e-mail accounts, as described in the following procedure. To create and edit e-mail folders: 1.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software – To rename a folder, tap the folder name from the list on the screen, tap Rename, and then enter the new folder name. For IMAP accounts only, select the check box if you also want to rename the folder on the server. When finished, tap OK. POP accounts IMAP accounts – To delete a folder, tap the folder name from the list on the screen, and then tap Delete.
Getting, sending, and managing e-mail NOTE When you address a message to several recipients, you do not see all the recipients on the To list because the list is truncated on the To line. If you tap the To field, a dialog box shows all recipients for the current message. Addressing a message by typing the address You can address a message by entering the complete address. To enter the address: 1. On the New Message screen, tap or navigate to the To field and enter the address, and then tap Done.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Alternately, on the New Message screen, tap To and enter the address on the Recipient List screen, and then tap Done. Use the shortcut buttons at the bottom of the screen for quick address entry. For multiple recipients, type a semicolon (;) or tap the semicolon button at the bottom of the screen, and then type a space between recipient names. NOTE If you enter a comma instead of a semicolon, it is automatically changed to a semicolon.
Getting, sending, and managing e-mail 3. On the Address Lookup screen, tap the address you want, and then tap Add. 4. (Optional) Repeat steps 2 and 3 for each address you want to add. 5. To enter an address in the cc: or bcc: field, tap the field name and follow the steps given for the To field. Using Smart Addressing to address a message Smart Addressing completes a recognized e-mail address.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Turning Smart Addressing on or off You can turn Smart Addressing on or off in VersaMail Preferences. By default, Smart Addressing is turned on. To turn Smart Addressing on or off in VersaMail Preferences: 1. Tap the Menu icon , tap Options, and then tap Preferences. 2. Tap Advanced. 3. Tap the Enable Smart Addressing check box if it is not selected. A checkmark means it is turned on. 4. Tap OK.
Getting, sending, and managing e-mail 2. Tap the area below the Subject line, and then enter the text of your e-mail. To access the editing features available on the Edit menu, tap the Menu icon The first character of each sentence is automatically capitalized for you. 3. (Optional) Tap the Options menu, and then select Add Attachments. See “Attaching files from a handheld application” later in this chapter. 4. Tap one of the following to send the e-mail: . Send Sends the e-mail immediately.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software To select automatic send retry: ■ Tap Yes in the dialog box notifying you that manual send has failed. NOTE Automatic send retry is not supported for VPN or SSL connections, or for accounts for which your ISP requires you to log in to the mail server before sending mail. It is also not supported if you have configured the security preferences on your handheld to encrypt databases on the handheld.
Getting, sending, and managing e-mail Modifying messages in the Outbox A message in the Outbox waiting for the next automatic send retry can be edited, moved, or deleted. However, if you edit the message, you will need to perform a manual send in order to send the message. If the manual send fails, you can choose to store the message in the Outbox to await the next automatic send retry.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software To create a personal signature: 1. Tap the Menu icon , tap Options, and then tap Preferences. 2. Tap Signature. 3. Tap the Attach Signature check box to select it. 4. Enter your signature information, and then tap OK. Forwarding e-mail You can quickly forward e-mail messages from any folder other than the Outbox folder. To forward e-mail: 1. Tap the folders pick list, and then select the folder that contains the e-mail. 2.
Getting, sending, and managing e-mail 4. Tap the word To. 5. On the Recipient List screen, enter or look up the recipient address. See the procedure for creating new e-mail earlier in this chapter for more information on addressing messages. 6. (Optional) Enter some text describing the forwarded message. 7. Tap Send to send the message, or tap Outbox to store it in the Outbox. NOTE Forwarded messages are always sent as text only, even if you received the original message in HTML format.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 3. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, and for including original message text. 4. Tap OK. 5. Enter a reply. 6. Tap Send to send the message now, or tap Outbox to send it later. NOTE Replies are always sent as text only, even if you received the original message in HTML format. To reply to an e-mail message from the folders list: 1.
Getting, sending, and managing e-mail 3. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, and for including original message text. 4. Tap OK. The e-mail is addressed. 5. Enter a reply. 6. Tap Send to send the message now, or tap Outbox to send it later. NOTE Replies are always sent as text only, even if you received the original message in HTML format.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Depending on whether the received message is displayed in HTML or plain text format, URLs and e-mail addresses appear in slightly different forms, as follows: HTML URLs and e-mail addresses appear as blue underlined text. Plain text URLs appear as any text beginning with “http://” or “www.” You cannot view the page or file associated with a URL that does not begin with “http://” or “www” in a plain text message.
Getting, sending, and managing e-mail Microsoft Word (.doc) Automatically opens in the Word To Go application on your handheld. You can view and edit the document in the same way that you could using the Word application on your desktop. Microsoft Excel (.xls) Automatically opens in the Sheets To Go application on your handheld. You can view and edit the spreadsheet in the same way that you could using the Excel application on your desktop. Graphics files (.jpg, .bmp, .tif, .
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software To download an attachment: 1. In the Inbox, tap the message with the attachment. A paper clip icon appears on the message’s icon if the message has an attachment that has been downloaded. Paper clip icon indicates downloaded attachment If you choose to get messages by subject only, you must tap More for each downloaded message in order to view the body of the e-mail message plus any attachments, up to the maximum message size.
Getting, sending, and managing e-mail 3. Your options for working with a downloaded attachment vary according to the file type. Type Action Viewable file: text, Word doc, task, HTML, graphic, and so on Tap the name of the attachment you want to view, and then tap View. If there are multiple viewers registered on your handheld for the attachment file type, either use the default viewer shown, or select a viewer from the list.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Downloading large attachments Downloading and viewing a message with a single attachment that exceeds your maximum message size, or a message with multiple attachments whose total size exceeds your maximum message size, requires some extra steps. To determine if a message has an attachment or multiple attachments that exceed the maximum message size: ■ In the Inbox, tap the message title.
Getting, sending, and managing e-mail When downloading is complete, the red paper clip icon appears and the More button is no longer displayed. Follow the procedure for viewing an attachment presented earlier in this chapter. To download multiple attachments whose total size exceeds the maximum message size: 1. Tap the red paper clip icon. 2. Select one of the following: – To view any fully downloaded attachments without continuing to download additional attachments, tap No.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 3. On the Attachments screen, select the attachment you want to save, and then tap Save To Card. 4. Tap OK. 5. Repeat steps 3 and 4 for each attachment you want to save. Attaching files from a handheld application You can attach files on your handheld to e-mail messages you send. For example, you can attach files from the various handheld applications, such as a Calendar appointment (.vcs/.ics), tasks in the Tasks application (.vcs/.
Getting, sending, and managing e-mail To attach a file from a handheld application: 1. Tap the Menu icon , tap Options, and then tap Attachment. 2. Tap the Type pick list, and then select the file type. The VersaMail application displays all file types that reside on your handheld that you are able to attach to an e-mail message. Select type of file you want to attach All files of the selected type appear in the Type box.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 4. Repeat steps 2 and 3 for each attachment you want to add, and then tap Done. To delete an attachment from an e-mail message, tap the attached file in the Attachments box, and then tap Delete. TIP 5. Tap Send or Outbox. Attaching files from an expansion card If you have purchased an expansion card and have saved files to the card, you can attach files from the card to an e-mail message you are sending.
Getting, sending, and managing e-mail 4. Tap the Type pick list, and then select the file type. The VersaMail application displays all file types that reside on the card. You can select a particular file type, or select All Files to view all files on the card. 5. Tap the file that you want to attach, and then tap Add. The selected file appears in the Attachments box. 6. Repeat steps 6 and 7 for each attachment you want to add, and then tap Done.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Forwarding an attachment You can include an attachment on any message you forward, up to the maximum message size. To forward a message with an attachment: 1. Tap the folders pick list, and then select the folder that contains the e-mail. 2. Tap the e-mail message to display it. 3. Tap the Forward button. 4. Tap the word To. On the Recipient List screen, enter or look up the recipient address.
Getting, sending, and managing e-mail 4. Press Down on the navigator to move to the Delete option, and then press Select to delete the message. TIP Alternately, you can tap the message icon next to a selected e-mail message, and then tap Delete, or tap the Menu icon , and then select Delete. 5. Tap OK. 6. (Optional) Tap Also delete message(s) on server if you want to delete the messages from the server now.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software If you tap Choose Date, you can select a date from the calendar. Tap a date to select it, or tap Today 4. Tap Delete. 5. (Optional) Tap Also delete message(s) on server if you want to delete the message from the server now. 6. Tap OK. Emptying the trash Deleted e-mail accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly.
Getting, sending, and managing e-mail To have the trash emptied automatically: 1. Tap the Menu icon 2. Tap Advanced. , select Options, and then select Preferences. By default, Auto-Empty Mail from Trash is selected, and the time interval is set at Older Than 1 Week. 3. Tap the pick list, and then select how often you want the e-mail messages automatically emptied from the trash. – Immediately – Older Than 1 Day – Older Than 3 Days – Older Than 1 Week – Older Than 1 Month 4. Tap OK.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 3. Tap Mark Read or tap Mark Unread. To mark multiple messages, tap the bullets next to the messages you want, tap the Menu icon , and then select Mark Read or Mark Unread. TIP 4. For IMAP accounts only: Tap Handheld to mark the messages as read or unread on your handheld. Tap Both to mark the messages on both the handheld and the server. If you tap Both, this screen appears.
Getting, sending, and managing e-mail – Tap Cancel if you want the messages marked during the next HotSync operation or the next time you connect to the server. NOTE Because POP servers do not support the read or unread message feature, the message is in bold or regular typeface for POP accounts on the handheld, but you can’t connect with the server to change the message state. Read messages appear in plain text; unread messages appear in bold text.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Download Attachments Causes files attached to e-mail to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. See “Working with attachments” earlier in this chapter for more information. Receive Format Enables you to retrieve messages in HTML format or in plain text format.
Synchronizing e-mail between the handheld and the desktop Synchronizing e-mail between the handheld and the desktop You must have a Windows computer to synchronize e-mail between your handheld and your computer. IMPORTANT To manage your e-mail on your desktop as well as on your handheld, you can synchronize an e-mail account on the handheld with an e-mail application on the desktop.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 6. (Optional) Select the check box Enable Informational Logging if you want the HotSync log to record information, such as errors encountered, about the conduit during a HotSync operation. 7. (Optional) Select the check box Set Selection As Default to make the current settings the default settings for all accounts.
Synchronizing e-mail between the handheld and the desktop 2. Under the account name, click Mail Client Sync Setup. 3. Select the option Check this box to synchronize this mail account when you perform a HotSync operation; otherwise, the account cannot be synchronized. 4. Click the Mail Client pick list and select the desktop e-mail application you will use to synchronize the selected account with your handheld. For each application, additional setup information is displayed in the Setup Notes box.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Mail Client Action Microsoft Select a MAPI profile to access the mail server. The conduit Exchange 5.0 or displays any existing MAPI profiles in the list. Enter your later password for Exchange. Microsoft Outlook 97 or later Select the MAPI profile to access the mail server. The conduit checks for any existing MAPI profiles and displays them in the list. Enter your password for Outlook.
Synchronizing e-mail between the handheld and the desktop Mail Client Action Lotus Notes Enter your Lotus Notes ID and password. Click Browse if you need to locate your Notes ID. If you want to synchronize to a local mail file instead of a server mail file, select the Synchronize to local (replicated) mail file check box. You must do all of the following in order to synchronize to a local mail file: Eudora 5.0 or later ■ Replicate the server mail file to the desktop.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Mail Client Action Direct POP connection to server Select this option to synchronize an account by connecting directly with a POP server. You must enter the information about the server in the VersaMail application on your handheld when you create the e-mail account to access the server. You will enter information about the incoming (POP) server, the outgoing (SMTP) server, your e-mail username, your password, and your e-mail address.
Synchronizing e-mail between the handheld and the desktop Mail Client Action If you want to synchronize e-mail for an account that requires ESMTP authentication (for example, Yahoo accounts require ESMTP authentication), you must select the option to use ESMTP on your handheld. See “Adding ESMTP to an account” earlier in this chapter for details. The conduit does not support SSL for accounts set up as direct POP. Other e-mail applications Select Microsoft Exchange 5.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software 5. Enter the synchronization options you want: Maximum message size (KB) Enter the maximum message size from 1 to 2048KB. If the message exceeds the maximum size, the conduit truncates the message.
Synchronizing e-mail between the handheld and the desktop 6. (Optional) If you chose Microsoft Outlook, Microsoft Exchange, Lotus Notes, or Direct IMAP as your mail client, click Folder Synchronization Options. Set folder synchronization options as follows: a. Click the name of the folder you want. b. Click in the Synchronize column to the right of the folder name.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software c. Click the arrow to open the drop-down list, and then click Yes or No to synchronize the folder or not. 7. Click OK. 8. Click the Save icon on the toolbar to save the settings for this account.
Synchronizing e-mail between the handheld and the desktop ■ The Handheld Settings Overview screen lists the server protocol, display name, e-mail address, incoming and outgoing mail server addresses, and whether APOP or ESMTP authentication is required. To view the Account Overview screen: ■ Click the selected account name. To view the Handheld Settings Overview screen: ■ Under the selected account name, click Handheld Settings.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Verifying handheld account settings before synchronizing accounts Certain settings you configure on your handheld for an e-mail account must be set correctly for the synchronization process as well.
Synchronizing e-mail between the handheld and the desktop 6. (Optional) Select Set Selection As Default to apply the options you selected to all subsequent HotSync operations. Otherwise, the settings apply to the next HotSync operation only. 7. Click OK. 8. Perform a HotSync operation. Synchronizing multiple accounts You can synchronize more than one account during the same HotSync operation.
Chapter 16 Using Palm™ VersaMail™ Personal E-mail Software Using SSL with the conduit When you set up an e-mail account, you can choose to use a secure connection (Secure Sockets Layer, or SSL) for sending and receiving e-mail messages.
CHAPTER 17 Using Voice Memo Voice Memo provides a place for you to record and play back voice memos directly on your handheld. Use your voice memos with alarms as reminder messages and share your voice memos with other people. To open Voice Memo: ■ Press the Voice Memo application button on the side panel of your handheld. Voice Memo opens to display the list of all your voice memos.
Chapter 17 Using Voice Memo Creating a voice memo To record a voice memo, you can use the Voice Memo application button or the onscreen controls. To record a voice memo on your handheld: 1. Press and hold the Voice Memo application button . IMPORTANT Continue holding the Voice Memo application button until you finish recording.
Creating a voice memo 3. Tap Record. A tone sounds to indicate that recording has started. Pause Record 4. Face your handheld and begin speaking. 5. Tap Pause to stop recording. A tone sounds to indicate that recording has paused. NOTE If you use other applications on your handheld while pausing the recording, press (and release) the Voice Memo application button resume recording later. to Recording status Stop 6. Tap Record. A tone sounds to indicate that recording has restarted. 7.
Chapter 17 Using Voice Memo Storing voice memos on an expansion card You can conserve storage space on your handheld, or create voice memos for others, by storing your voice memos on an expansion card. Voice Memo enables you to store specific voice memos on an expansion card, or to configure your handheld to always store voice memos on an expansion card when one is present.
Listening to voice memos To listen to a voice memo: 1. In the Voice Memo list, select the voice memo title. You can also select a voice memo with the navigator. See “Using the navigator” in Chapter 2 for details. TIP The voice memo begins to play after a few seconds. To start playing immediately, tap Play. 2. Tap the arrows at the top of the screen to listen to the next and previous voice memo. You can also press Right or Left on the navigator to listen to the next or previous voice memo. TIP 3.
Chapter 17 Using Voice Memo Setting an alarm for a voice memo You can set an alarm for a specific time and date to remind you to follow up on a voice memo. To set an alarm for a voice memo: 1. Select the voice memo to which you want to assign an alarm. 2. Tap the Menu icon 3. Select Options, and then select Alarm. 4. Tap the Date box. 5. Tap the year, month, and date you want the alarm to sound. . After you tap the date, the Set Alarm dialog box reappears. 6. Tap the Time box. 7.
Using Voice Memo menus Options menus Preferences Displays the Voice Memo Preferences dialog box, where you define the sort order for voice memos, the alarm sound, the deletion confirmation setting, and whether to automatically store voice memos on an expansion card if one is present. Security Displays the Change Security dialog box, where you set a privacy option for all voice memos. Details Displays the V Memo Details dialog box, where you assign a category and privacy option for a voice memo.
Chapter 17 Using Voice Memo 236
CHAPTER 18 Using Palm™ Web Pro Palm™ Web Pro is your gateway to the web allowing you to view and save Internet web pages, bookmark web pages, and download files from the Internet. IMPORTANT To use Web Pro, you must first configure and establish a connection with the Internet, such as through a mobile phone. For more information on connecting to the Internet using a mobile phone, see “Setting up a phone connection” in Chapter 12. To open Web Pro: 1. Tap the Home icon . 2.
Chapter 18 Using Palm™ Web Pro What Web Pro looks like Title bar Action icons URL Entry field Web content The Web Pro screen has four parts: ■ The title bar displays the name of the current web page or shows the status of actions, such as “Requesting...”, “Receiving...”, “Formatting...”, and so forth. ■ The action icons enable you to navigate in the browser, to refresh pages, and to bookmark pages. ■ The URL Entry field enables you to quickly enter web page addresses.
Browsing the web on your handheld To disconnect from the Internet: 1. Tap the Menu icon . 2. Tap Disconnect in the Page menu. To connect to the Internet: 1. Tap the Menu icon . 2. Select Connect in the Page menu. The Service Connection Progress dialog opens. 3. If the connection is not established, do one of the following: – Tap Cancel to stop the connection process. – Tap Change Network to select a different service to connect to.
Chapter 18 Using Palm™ Web Pro 3. Tap Go. During the short delay while the new page is being downloaded, the title bar displays information about the download process. Tells you what Web Pro is doing (receiving data, sending data) Indicates how much data has been downloaded so far (in kilobytes) Activity icon shows you that Web Pro is busy To visit a web page using the URL Entry field: 1. Tap the URL Entry field at the top of the screen. Select the URL field and enter the URL 2.
Browsing the web on your handheld Following a link Many web pages contain links, which are text or pictures that when clicked, take you to another web page or to another part of the same page. Like many other web browsers, Web Pro highlights these links by underlining them. Links To follow a link: ■ Tap the link. Press Select on the Navigator to select the first link on the screen. Press Up and Down to navigate through the links, and then press Select to follow the link.
Chapter 18 Using Palm™ Web Pro Downloading files and pages You can download files and save pages to your handheld or an expansion card. Downloading a file to your handheld Web Pro can download any type of file for which your handheld provides native support, which means that your handheld contains an application that enables you to open and view the file in its original format.
Downloading files and pages Saving a page You can save a web page to your handheld. To save a web page to your handheld: 1. Open the web page you want to save. 2. Open the menus. 3. Select Save Page from the Page menu. 4. (Optional) Change the page name or category. 5. Tap Save. Viewing and editing a saved page on the handheld When you open a saved page, remember that you’re seeing a copy of the actual page. To open a saved page: 1. Open the menus. 2.
Chapter 18 Using Palm™ Web Pro To edit information about a saved page: 1. Open the menus. 2. Select View Saved Pages from the Page menu. 3. Tap the name of the saved page you want to edit. 4. Tap Edit. 5. Edit the information about the saved page: – Tap the Name field, and then enter a new name. – Tap the Category pick list to change the category or to create a new category. 6. Tap Save. A confirmation dialog box appears. 7. Tap Yes. 8. Tap Done. To delete a saved page: 1. Open the menus.
Viewing a file from another application Viewing a file from another application Web Pro also functions as a viewer, enabling you to quickly view certain files while working in other applications. For example, if you read an e-mail message that has an image file attached, tap the image file. If no other application on your handheld is identified to open the image file by default, Web Pro opens so that you can view the image. Refreshing a page To make sure you have the latest content, refresh the page.
Chapter 18 Using Palm™ Web Pro To enter a password: 1. Open the web page where you must enter the password. The password field contains the word “Unassigned.” 2. Enter your sign-in name in the appropriate field. 3. Enter your password in the appropriate field and tap OK. The password field now contains asterisks indicating the password has been entered. 4. Tap the sign-in button (Enter, Go, and so forth) on the web page to gain access to the password-protected information.
Communicating with other users Sending e-mail Some web pages include “mailto” links. You can use these links to send e-mail to others if you use the VersaMail™ application or another application that supports this functionality. For more information on the VersaMail application, see Chapter 16. To send e-mail: 1. Tap a mailto link in a web page. The e-mail application opens and a new e-mail message is created.
Chapter 18 Using Palm™ Web Pro 3. Tap Mail URL. The e-mail application opens. 4. Compose your mail message in the e-mail application. For more information on composing e-mail messages in the VersaMail application, see Chapter 16. 5. Tap Send to send the e-mail message now, Outbox to send the e-mail message later, or Cancel. You are returned to Web Pro and to the web page you were viewing.
Bookmarking your favorite pages To visit a bookmarked page: 1. Do one of the following: – Tap the Bookmark icon . – Open the menus, and then select View Bookmarks from the Page menu. 2. Do one of the following: – Tap the name of the bookmarked page you want to visit, and then tap Go. – If your handheld includes a navigator, press Up and Down to scroll through the list of bookmarks, and then press Select to visit the bookmarked page you’ve chosen.
Chapter 18 Using Palm™ Web Pro 6. Tap Save. 7. Tap Done. Deleting a bookmark You can delete bookmarks that you no longer want. To delete a bookmark: 1. Press Select on the navigator. 2. Press Up and Down on the navigator to scroll through the list of bookmarks to the bookmark you want to delete. 3. Tap Delete. A confirmation dialog box appears. 4. Tap OK. 5. Tap Done.
Changing page characteristics Viewing a cached page ■ Tap a page that appears in the History list next to the cached icon. A dialog box appears, reminding you that you are about to view old content. ■ Do one of the following: – Tap Yes to view the stored version. – Tap No, Get Latest to initiate an Internet connection and retrieve up-to-date content. Clearing the History list If you’ve recently visited web pages you have no intention of visiting again, you can clear the History list.
Chapter 18 Using Palm™ Web Pro To change the default size of text: 1. Tap the Menu icon . 2. Select Font from the Options menu. 3. Choose font size and check the sample text. 4. When you’re satisfied with your choice, tap OK. Changing display views You can optimize your viewing of a web page on your handheld. Normal View functionality is only available when the proxy server is turned off. By default, your handheld comes with the proxy server turned on and displays pages in Handheld view.
Changing your start and home page Changing how images are downloaded Images in web pages can be very large. If you are accessing the Internet by using a proxy server, you may be able to set options to make web pages download faster by reducing image quality or removing images altogether, or you may choose to have images downloaded so that they appear at their highest quality. IMPORTANT If you are not using a proxy server, you will only be able to select or deselect an option to view images.
Chapter 18 Using Palm™ Web Pro 3. Select Default. 4. Tap Start With pick list and select from the options. 5. Tap OK. To change your home page: 1. Tap the Menu icon . 2. Select Preferences from the Options menu. 3. Tap Default. 4. Tap the Home Page box. Tap here 5. Enter the URL. To make the page currently displayed in Palm Tungsten T3 your home page, tap Current URL. To select one of the last five home pages you’ve used as your home page, tap the URL pick list and select a URL. 6.
Enabling or disabling cookies To enable or disable autofill: 1. Tap the Menu icon . 2. Select Preferences from the Options menu. 3. Tap General. 4. In the Autofill Text check box, do one of the following: – To turn off autofill, tap to remove the checkmark. – To turn on autofill, tap to select it. 5. Tap OK. Enabling or disabling cookies Some web sites store information in a small text file, called a cookie. Cookies usually contain information about you and your preferences for that web site.
Chapter 18 Using Palm™ Web Pro If Web Pro is configured for a non-Palm proxy server or to operate without a proxy server, JavaScript is enabled by default, but you can disable JavaScript using the procedure below. NOTE Some JavaScript implementations are not supported, such as mouse rollovers and form validation. To enable or disable JavaScript: 1. Tap the Menu icon . 2. Select Preferences from the Options menu. 3. Tap Advanced. 4.
Controlling how Web Pro accesses the Internet 4. Use one or more of the following options: Clear Cache Tap to clear the cache immediately. Clear cache on exit Select the check box to clear the cache each time you exit Web Pro. Deselect the check box to keep the cache from session to session. Max. cache size Tap to change the maximum cache size used to store web pages. The default size of the cache is 1,024KB and the maximum size is 9,999KB.
Chapter 18 Using Palm™ Web Pro By default, these options are disabled (that is, there are no checks in the check boxes). 5. Tap OK. Changing Network Preferences Web Pro includes many options you can use to change the way in which you access the network. To change Network Preferences: 1. Tap the Menu icon 2. Select Network from the Options menu. 3. Change one or more of the following settings: 4. . Always connect using Check if you always want to use the same ISP to connect to the Internet.
Changing the proxy server 4. In the Use proxy server check box, do one of the following: – To not use a proxy server, tap to remove the checkmark. – To use a proxy server, tap to select it. If you want to use a proxy server other than the default Palm hosted proxy server, enter the appropriate server address and port number. 5. Tap OK.
Chapter 18 Using Palm™ Web Pro 260
CHAPTER 19 Using World Clock World Clock enables you to view the current time and date in multiple locations and to set an alarm. To open World Clock: 1. Tap the Home icon . 2. Select the World Clock icon . You can also open World Clock by tapping the Clock icon in the upper-left corner of the Graffiti® 2 input area and then tapping Go to Clock, or when your handheld is off, you can press Select on the navigator and then tap Go to Clock.
Chapter 19 Using World Clock ■ When your handheld is off, press Select on the navigator. Your handheld turns on, displays the time, and then turns off after a few seconds. ■ Tap the Home icon , and then select the World Clock icon . Setting the primary location You can use World Clock to select the location, date, and time for the primary location.
Setting the primary location 3. Tap the arrows to select the current year. Tap arrows to select year Tap to select month Tap to set date 4. Tap the current month. 5. Tap the current date. 6. Tap Done. Tap to select date To set the time: 1. Tap Set Date & Time. 2. Tap the Set Time box. Tap to set time 3. Tap the up or down arrow to change the hour. 4. Tap each number of the minute, and then tap an arrow to change the minutes. 5. Tap OK. 6. Tap Done.
Chapter 19 Using World Clock Choosing a different primary location If you travel to another location and you want alerts to appear based on local time, you need to change the primary location to update the system time. To change the primary location: 1. Tap the pick list next to the current primary location. Primary location pick list 2. Tap the location you want to use as the new primary location.
Adding a location To add a location: 1. Tap a Location pick list. 2. Select Edit List. 3. Tap Add. 4. Select a location that is in the same time zone as the city you want to add. 5. Tap OK. 6. (Optional) Tap the Name field and modify the location name. 7. (Optional) Tap the Time Zone box and select a time zone. 8. Tap OK. 9. Tap Done. To set Daylight Saving options: 1. From the Edit Location dialog box, tap the This location observes Daylight Saving Time check box to select it. 2.
Chapter 19 Using World Clock 7. Select the day of the week when daylight saving begins within the selected week. 8. Tap OK. 9. Tap the End box and repeat steps 3 through 8 to select when daylight saving ends. 10. Tap OK. Modifying a location You can edit the location information. To modify a location: 1. Tap a Location pick list. 2. Select Edit List. 3. Select the location you want to modify. 4. Tap Edit. 5. Adjust the settings. See “Adding a location” earlier in this chapter for details.
Setting an alarm Setting an alarm You can set an alarm to sound during the next 24-hour period. To set an alarm: 1. Tap the box next to the Alarm icon to open the Set Alarm dialog box. 2. Tap the time columns to set the hour and minute. 3. Tap OK. 4. When the alarm reminder message appears, do one of the following: Tap OK to permanently dismiss the reminder and return to the current screen. Tap Snooze to dismiss the reminder and return to the current screen.
Chapter 19 Using World Clock 268
CHAPTER 20 Performing HotSync® Operations HotSync® technology enables you to synchronize data between one or more Palm OS® handhelds and Palm™ Desktop software or another personal information manager (PIM) such as Microsoft Outlook. To synchronize data, you must connect your handheld and your computer either directly or indirectly. Direct methods include placing your handheld in the cradle/cable attached to your computer, using infrared communications, or using a Bluetooth™ connection.
Chapter 20 Performing HotSync® Operations 3. Click the General tab, and select one of the following options: Always available Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld. With this option the HotSync Manager synchronizes data even when Palm Desktop software is not running.
Selecting HotSync setup options 5. Click the Modem tab to display the modem settings and adjust the options as needed. For more information, see “Conducting modem HotSync operations” later in this chapter. 6. If your computer is attached to a network, click the Network tab to display the network settings and adjust the options as needed. For more information, see “Conducting network HotSync operations” later in this chapter. 7. Click OK. To set the HotSync options on a Mac computer: 1.
Chapter 20 Performing HotSync® Operations 3. If you are using the USB cradle/cable, you do not need to adjust the settings on the Connection Settings tab for a direct HotSync operation; they are set automatically when you perform the first HotSync operation. If you are using Mac OS 9.1 and the optional serial cradle/cable, click the Connection Settings tab and select the port where you attached the cradle/ cable. . Shown with Mac OS 9.
Customizing HotSync application settings In general, you should leave the default settings to synchronize all files. The only reason you might want to change these settings is to overwrite data on either your handheld or Palm Desktop software, or to avoid synchronizing a particular type of file because you don’t use it. In addition to the conduits for Calendar, Contacts, Tasks, Memos, Note Pad, Voice Memo, and Palm™ Photos, Palm Desktop software includes System and Install conduits.
Chapter 20 Performing HotSync® Operations To customize HotSync application settings on a Mac computer: 1. Double-click the Palm Desktop icon in the Palm folder. 2. From the HotSync menu, select Conduit Settings. 3. From the User pop-up menu, select the appropriate username. 4. Select an application in the Conduit list. 5. Click Conduit Settings. 6. For each application, click the direction in which you want to write data, or click Do Nothing to skip data transfer for an application.
Conducting cradle/cable HotSync operations The following steps assume that you have already installed Palm Desktop software. If you have not installed this software, see “Step 4: Run Palm Setup Wizard” in Chapter 1 for instructions. To perform a local HotSync operation on a Windows computer: 1. Place your handheld in the cradle/cable. 2. If the HotSync Manager is not running, start it: On the Windows desktop, click Start, and then select Programs.
Chapter 20 Performing HotSync® Operations The HotSync Progress dialog box appears, and synchronization begins. 4. Wait for a message on your handheld indicating that the process is complete. When the HotSync process is complete, you can remove your handheld from the cradle/cable. Gently tilt your handheld forward in the cradle/cable, and then lift it up to remove it. Performing a direct HotSync operation: Mac computers When you installed Palm Desktop software, you entered a username.
Conducting cradle/cable HotSync operations If you are a system administrator preparing several handhelds for a group of users, you may want to create a user profile. See “Creating a user profile” later in this chapter before performing the following steps. You must perform your first HotSync operation with a local, direct connection or with infrared communication, rather than with a modem. IMPORTANT The following steps assume that you have already installed Palm Desktop software.
Chapter 20 Performing HotSync® Operations 4. In the Select User dialog box, select the user name you entered when you installed the Palm Desktop software, and click OK. Shown with Mac OS X The HotSync Progress dialog box reappears, and synchronization begins. Shown with Mac OS X 5. Wait for a message on your handheld indicating that the process is complete. When the HotSync process is complete, you can remove your handheld from the cradle/cable.
Conducting IR HotSync operations ■ Your computer must have an installed infrared driver. ■ If you have an external infrared device attached to your computer, a driver is probably included with the device. Consult the documentation included with the device for information on installing the required driver. Check your computer’s documentation to learn whether the computer supports infrared communication.
Chapter 20 Performing HotSync® Operations To configure HotSync Manager for infrared communication on a Mac computer: 1. Double-click the HotSync Manager icon in the Palm folder. 2. In the HotSync Controls tab, select Enabled. 3. Click the Connection Settings tab. 4. Select the On check box next to IR port. Shown with Mac OS X 5. Close the HotSync Software Setup window.
Conducting IR HotSync operations Returning to cradle/cable HotSync operations If your cradle/cable is connected to a USB port, you can continue using it while HotSync Manager is configured for infrared communication. Use the following instructions to return to local USB cradle/cable HotSync operations only when necessary, such as when you have disconnected the cradle/cable from the USB port. To return to local USB cradle/cable HotSync operations on a Windows computer: 1.
Chapter 20 Performing HotSync® Operations Conducting modem HotSync operations You can use a modem to synchronize your handheld when you are away from your computer. IMPORTANT You must perform the first HotSync operation by using a local, direct connection or infrared communication. After that, you can perform a modem HotSync operation. To perform a modem HotSync operation you need the following: ■ A modem connected to your computer. ■ Palm Desktop software configured for use with the modem.
Conducting modem HotSync operations 3. 4. Adjust the following options as needed. Serial Port Identifies the port for the modem. If you are unsure of the port assignment, look at the Modem Properties in the Windows Control Panel. Speed Determines the speed at which data is transferred. Try the As Fast As Possible rate first, and adjust downward if you experience problems. This setting allows your handheld to synchronize with your computer at the fastest speed possible.
Chapter 20 Performing HotSync® Operations 4. Click the Connection Settings tab. 5. Select the On check box for the modem connection you’re using, and then click Settings. 6. In the Settings dialog box, select Modem as the connection type, if it is not already selected. NOTE This step is not necessary for internal modems. 7. Adjust the following options as needed. Shown with Mac OS X Modem Identifies the type of modem connected to your computer.
Conducting modem HotSync operations 4. Tap the pick list below the icon and select a modem configuration. Select a modem configuration If you need to create a configuration, tap the Menu icon , and then select Connection Setup on the Options menu. See “Connection Preferences” in Chapter 21 for more information. 5. Tap the Enter phone # field.
Chapter 20 Performing HotSync® Operations Selecting the conduits for a modem HotSync operation The Conduit Setup dialog box on your handheld enables you to define which files and/or applications are synchronized during a modem HotSync operation. You can use these settings to minimize the time required to synchronize data with a modem.
Conducting Bluetooth HotSync operations Performing a modem HotSync operation After you prepare your computer and your handheld and select your Conduit Setup options, you are ready to perform a modem HotSync operation. To perform a modem HotSync operation: 1. Tap the Home icon . 2. Select the HotSync icon 3. Tap the Modem icon applications. 4. Wait for the HotSync operation to complete. If you have any problems conducting a successful HotSync operation, see “HotSync problems” in Appendix B. .
Chapter 20 Performing HotSync® Operations 3. Click the Local tab. Select the port from the drop-down list 4. In the Serial port drop-down box, select the virtual serial port you chose or created in step 1. 5. Click OK. To prepare your Mac computer for a Bluetooth HotSync operation: 1. Double-click the HotSync Manager icon in the Palm folder. 2. In the HotSync Controls tab, select Enabled. 3. Click the Connection Settings tab, and select the On check box next to bluetooth-pda-sync-port.
Conducting Bluetooth HotSync operations Preparing your handheld for a Bluetooth HotSync operation There are a few steps you must perform to prepare your handheld for a Bluetooth HotSync operation. To prepare your handheld for a Bluetooth HotSync operation: 1. Create a trusted pair with your computer. See “Adding trusted devices” in Chapter 21 for details. 2. Create a connection with your computer. See “Creating Bluetooth connections” in Chapter 21 for details. 3. Tap the Home icon 4.
Chapter 20 Performing HotSync® Operations Conducting network HotSync operations When you use the network HotSync technology, you can take advantage of the LAN and WAN connectivity available in many office environments. Network HotSync technology enables you to perform a HotSync operation by using Bluetooth technology or an 802.
Conducting network HotSync operations 3. From the HotSync Manager menu, select Setup. 4. Click the Network tab and make sure your user name has a checkmark next to it. If the checkmark is not there, click the check box next to your user name. 5. Click OK. 6. Put your handheld in the cradle/cable, and perform a HotSync operation. The HotSync operation records network information about your computer on your handheld.
Chapter 20 Performing HotSync® Operations 7. Tap Select Service. Tap here NOTE See “Network Preferences” in Chapter 21 for information on creating a network or Bluetooth connection. 8. Tap Service and select a service. Tap here 9. Tap Done. 10. Tap the Menu 11. icon . From the Options menu, select Conduit Setup. For instructions, see “Selecting the conduits for a modem HotSync operation” earlier in this chapter.
Using File Link Performing a network HotSync operation After you prepare your computer and your handheld and select your Conduit Setup options, you are ready to perform a network HotSync operation. To perform a network HotSync operation: ■ Tap the modem HotSync icon to begin the operation. Using File Link The File Link feature enables you to import Contacts and Memos information onto your handheld from a separate external file such as a company phone list.
Chapter 20 Performing HotSync® Operations For example, suppose a sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install the common data before the handhelds are distributed to the employees who will use them. Then when the employees perform their first HotSync operation, the common data becomes part of their individual data file.
Creating a user profile To create a user profile on a Mac computer: 1. Open Palm Desktop software. 2. From the User pop-up menu, select Edit Users. 3. Click New Profile. Shown with Mac OS X 4. Enter a unique name for the profile, and click OK. Shown with Mac OS X 5. Close the Users window. 6. From the User pop-up menu, select the new profile. 7. Create the data for the profile (such as a company phone list). 8. From the HotSync menu, select Conduit Settings. 9.
Chapter 20 Performing HotSync® Operations 4. Select the profile you want to load on the handheld, and click OK. 5. Click Yes to transfer all the profile data to the handheld. The next time you perform a HotSync operation, Palm Desktop software prompts you to assign a username to the handheld. To use a profile for a first-time HotSync operation on a Mac computer: 1. Connect the new handheld to the HotSync cradle/cable. 2. Press the HotSync button 3.
CHAPTER 21 Setting Preferences for Your Handheld Preferences are grouped into three categories: General, Communication, and Personal. Use preferences to do the following: ■ ■ Access the General Preferences screens to customize any of the following settings: Date & Time Set the location, date, and time. Digitizer Calibrate the screen on your handheld. Formats Set the country default and the formats for times, dates, calendar, and numbers.
Chapter 21 Setting Preferences for Your Handheld ■ Access the Personal Preferences screens to customize any of the following settings: Buttons Assign an application to the Favorites icon. Reassign various applications to the following: the application buttons on the front and side panels of your handheld, the HotSync® button on the cradle/cable, and the full-screen pen stroke command. Color Theme Select a color theme to change the appearance of your handheld screen.
Bluetooth Preferences ■ LAN access points ■ Palm OS® handhelds The other Bluetooth device must be within range (typically 10 meters or approximately 30 feet) of your handheld. The Bluetooth Preferences screen enables you to configure settings that determine how your handheld communicates with other Bluetooth devices. You can turn Bluetooth communication on and off, assign a name to your handheld for Bluetooth communication, and choose device discovery and wakeup settings.
Chapter 21 Setting Preferences for Your Handheld To assign a Bluetooth name to your handheld: 1. From the Communications Preferences list, select Bluetooth. 2. Tap the Device Name box. 3. Enter a name for your device. Device Name box 4. Tap OK. 5. Tap Done. Setting device discovery Discovery is the process that Bluetooth devices use to find each other when they are within range of each other. As each device is discovered, it is listed.
Bluetooth Preferences ■ Bluetooth On and Discoverable Yes: When your handheld is on, Bluetooth is on, and the Discoverable setting is set to Yes, you can receive connections from any Bluetooth device. You are automatically connected with devices with which you have previously formed a trusted pair, but you can refuse invitations to connect with unrecognized devices. This is similar to locking your front door with a dead bolt and enabling the doorbell.
Chapter 21 Setting Preferences for Your Handheld To enable wakeup: 1. From the Communications Preferences list, select Bluetooth. 2. Tap the Allow Wakeup pick list and select Yes. Allow Wakeup pick list 3. Tap Done. To enable wakeup during specific hours: 1. From the Communications Preferences list, select Bluetooth. 2. Tap the Allow Wakeup pick list. 3. Select Scheduled. 4. Tap the hours box. Hours box 302 5. Tap the From box, select the start time, and then tap OK. 6.
Bluetooth Preferences Adding trusted devices When you create a trusted pair, you enter an identical secret code on both devices. This secret code is called a passkey. The passkey enables you to create a list of Bluetooth devices from which you automatically accept communication. If a device with a recognized passkey attempts to communicate with your handheld, it bypasses the discovery and authentication process and automatically accepts the communication.
Chapter 21 Setting Preferences for Your Handheld 6. Enter the same passkey on your handheld and the trusted device. Some Bluetooth devices have a built-in passkey; others enable you to choose the passkey; see the documentation included with your Bluetooth device for information. In either case you must use the same passkey for both the device and your handheld. Many phones also require you to put the phone into a mode where it can accept a key exchange for bonding in a trusted pair.
Bluetooth Preferences To delete a trusted device: 1. From the Communications Preferences list, select Bluetooth. 2. Tap Trusted Devices. 3. Select the device you want to delete. 4. Tap Details. 5. Tap Delete Device. 6. Tap OK. 7. Tap Done to return to the Bluetooth Preferences screen. 8. Tap Done again.
Chapter 21 Setting Preferences for Your Handheld ■ Using a collaborative application: Connect to a Palm OS handheld using applications such as BlueBoard and BlueChat included on the Software Essentials CD-ROM. See the BlueBoard 2.0 Handbook and the BlueChat 2.0 Handbook on the Software Essentials CD-ROM to learn more about these applications. Other third-party applications may be available. Visit www.palm.
Buttons Preferences 5. Select the application that you want to assign to each button. The default setting for each button is the HotSync setting, which means that the cradle/cable and optional modem accessories perform their normal HotSync functions. 6. Tap OK twice to return to the Buttons Preferences screen. 7. Tap Done. Pen Button Preferences The Buttons Preferences screen enables you to change the assignment of the full-screen pen stroke.
Chapter 21 Setting Preferences for Your Handheld Color Theme Preferences The Color Theme Preferences screen enables you to select a different set of predefined colors for your handheld screen. To select a color theme: 1. From the Personal Preferences list, select Color Theme. 2. Select a theme. The new colors immediately appear on the screen. You can scroll through the various color selections until you find the one you want to use. 3. Tap Done.
Connection Preferences You can also create custom configurations, which include the following: Phone to Bluetooth: A connection between your handheld and a Bluetooth phone. TIP For Global System for Mobile Communications (GSM) phones, use Phone Link to quickly establish a connection with a Bluetooth GSM phone. For more information, see Chapter 12. LAN to Bluetooth: A connection between your handheld and a Bluetooth local area network.
Chapter 21 Setting Preferences for Your Handheld connection to perform a remote IR HotSync operation. To accomplish the HotSync operation, your handheld sends data through its IR port to a modem within your mobile phone, which then dials a modem attached to or within your desktop computer, to synchronize with your Palm™ Desktop software. To edit the IR to Phone connection: 1. From the Communications Preferences list, select Connection. 2. Select the IR to GSM Phone connection. 3. Tap Edit. 4.
Connection Preferences Creating Bluetooth connections You can use the Connection Preferences screen to create connections to the following types of Bluetooth devices: ■ GSM mobile phones (See “Connecting to non-GSM phones” later in this chapter for information on connecting to other mobile phones.) For Global System for Mobile Communications (GSM) phones, use Phone Link to quickly establish a connection with a Bluetooth GSM phone. For more information, see Chapter 12.
Chapter 21 Setting Preferences for Your Handheld 3. Enter a name for the connection, such as BT to LAN. 4. Tap the Connect to pick list and select Local Network. 5. Tap the Via pick list and select Bluetooth. 6. Make sure the network access point is ready to accept a Bluetooth connection. NOTE See the documentation included with the network access point device for information on how to prepare it to accept a Bluetooth connection.
Connection Preferences Connecting to non-GSM phones If you have a non-GSM phone enabled with Bluetooth technology, you can connect with the phone from your handheld to access the Internet and use Internet-based applications such as e-mail or a web browser. To access the Internet and use Internet-based applications, you must subscribe to data services from your mobile phone carrier and must also have an Internet access account. These services are not included with your handheld.
Chapter 21 Setting Preferences for Your Handheld 7. Tap the Device box. The discovery process begins, and the discovery screen appears. 8. When the Discovery Results screen appears, select the phone with which you want to connect, and then tap OK. Tap here to select the phone with which you want to connect Tap Find More to discover additional phones 9. Create a trusted pair with the phone. See “Adding trusted devices” earlier in this chapter for details.
Date & Time Preferences 3. Tap the arrows to select the current year. Tap arrows to select year Tap to select month Tap to set date 4. Tap the current month. 5. Tap the current date. 6. Tap Done. Tap to select date To set the time: 1. From the General Preferences list, select Date & Time. 2. Tap the Set Time box. 3. Tap the up or down arrow to change the hour. 4. Tap each minute number, and then tap the arrows to change them. 5. Tap OK. 6. Tap Done.
Chapter 21 Setting Preferences for Your Handheld Digitizer Preferences You can recalibrate your screen after a hard reset or if your digitizer drifts. You may need to repeat this process a few times until the calibration registers. To calibrate your handheld screen: 1. From the General Preferences list, select Digitizer. 2. Tap the targets as indicated on the screen as precisely as possible.
Graffiti 2 Preferences Time, date, week start, and numbers formats The Time setting defines the format for the time of day. The time format that you select appears in all applications on your handheld. To select the time, date, week start, and numbers format: 1. From the General Preferences list, select Formats 2. Tap the Time pick list and select a format. 3. Tap the Date pick list and select a format. 4.
Chapter 21 Setting Preferences for Your Handheld Handedness Preferences The Handedness Preferences enables you to select right-hand or left- hand orientation when you rotate the screen into landscape mode. To select a handedness orientation: 1. From the Personal Preferences list, select Handedness. 2. Tap Left-Handed or Right-Handed. 3. Tap Done. Keylock Preferences Use the Keylock Preferences screen to prevent your handheld from turning on if a button or key is accidentally pressed.
Network Preferences Never Keylock is never activated. Automatic Keylock is activated automatically when your handheld is powered off. This includes when you turn your handheld off and when it goes to sleep. Press and hold Keylock is activated when you press and hold the power button for two seconds. The system sounds to confirm that Keylock is activated.
Chapter 21 Setting Preferences for Your Handheld Creating and selecting network service profiles Use network service profiles to store the configuration settings for your ISP or a dial-in server. You can create, save, and reuse network service profiles. You can create additional network service profiles from scratch or by duplicating existing profiles and editing information. After you create a new or duplicate profile, you can add and edit settings.
Network Preferences Entering a user name The User Name setting identifies the name you use when you log in to your ISP or your dial-in server. Although this field can contain multiple lines of text, only two lines appear onscreen. To enter a username: 1. From the Communications Preferences list, select Network. 2. Tap the User Name field. 3. Enter your username. Enter your username here NOTE Most dial-in servers do not accept spaces in the username. 4. Tap Done.
Chapter 21 Setting Preferences for Your Handheld 3. Enter the password you use to log in to your server. . Enter password here Tap here 4. Tap OK. The word “Assigned” appears in the Password field. 5. Tap Done. Selecting a connection Use the Connection setting to select the method you want to use to connect to your ISP or to a dial-in server. See “Connection Preferences” earlier in this chapter for information about creating and configuring connection settings. To select a connection: 1.
Network Preferences To enter your server phone number: 1. From the Communications Preferences list, select Network. 2. Tap the Phone box. 3. Enter the phone number for your ISP or dial-in server. Enter your ISP phone number here 4. If you need to enter a prefix or to disable Call Waiting, skip to those procedures. Otherwise, tap OK. 5. Tap Done. Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line.
Chapter 21 Setting Preferences for Your Handheld Disabling Call Waiting Call Waiting can cause your session to terminate if you receive a call while you are connected. If your telephone has Call Waiting, you need to disable this feature before logging in to your ISP or dial-in server. To disable Call Waiting: 1. From the Communications Preferences list, select Network. 2. Tap the Phone box. 3. Tap the Disable call waiting check box to select it.
Network Preferences 3. Tap the Use calling card check box to select it. Select this box to use a calling card 4. Enter your calling card number here Enter your calling card number on the Use calling card line. NOTE The Phone Setup dialog box works correctly for AT&T and Sprint long-distance services. However, because MCI works differently, MCI customers need to enter the calling card number in the Phone # field and the phone number in the Use calling card field.
Chapter 21 Setting Preferences for Your Handheld LAN access points A LAN access point enabled with Bluetooth™ technology provides an entry point into a local area network. You can log in to these networks from your handheld to access services such as e-mail and the Internet. LAN access points can be located in private, corporate or in public areas. In some cases there may be a fee to use a LAN access point.
Network Preferences 3. Enter your username and password for your ISP or network service. See “Entering a user name” and “Entering a password” earlier in this chapter for details. Enter the username and password you use to connect with your ISP 4. Tap the Connection pick list and select a connection to a Bluetooth GSM phone, a high-speed wireless data network, or a LAN access point for which you have already created a trusted pair.
Chapter 21 Setting Preferences for Your Handheld 2. Tap Script. 3. Tap End to expand the pick list, and then tap Send. Tap here to send INIT string 4. In the Send field, enter the INIT string provided by your wireless operator. Enter INIT string here 5. Tap OK. High-speed wireless data network services are not available in all locations. If you pass from an area with coverage into one without coverage, you will lose your network connection with no notice.
Network Preferences You can do this only if you have previously created a standard connection with your phone. For instructions on creating a standard connection, see “Setting up a phone connection” in Chapter 12. Adding detailed information to a network service profile If you are using one of the predefined network service profiles, you probably need to enter only your username, password, and telephone number.
Chapter 21 Setting Preferences for Your Handheld Defining primary and secondary DNS The domain name system (DNS) is a mechanism in the Internet for translating the names of host computers into IP addresses. When you enter a DNS number (or IP address), you are identifying a specific server that handles the translation services. Each IP address has four sections, separated by periods. In the Details dialog box, you enter each section separately.
Network Preferences To enter a permanent IP address: 1. Tap the IP Address check box to deselect it and to display a permanent IP address field below the check box. 2. Tap the space to the left of the first period, and then enter the first section of the IP address. Each section must be a number from 0 to 255. 3. Tap and enter the remaining sections of the IP address. 4. Tap OK.
Chapter 21 Setting Preferences for Your Handheld To create a login script: 1. Tap Script. 2. Tap the End pick list. Tap here 3. 332 Select the command you want from the Command list. If the command requires additional information, a field appears to the right of it for you to enter the information. The following commands are available: Wait For Tells your handheld to wait for specific characters from the TCP/IP server before executing the next command.
Network Preferences Prompt Opens a dialog box and prompts you to enter certain text (for example, a password or a security code). End Identifies the last line in the login script. 4. Repeat steps 2 and 3 until the login script is complete. 5. Tap OK. Creating plug-in applications You can create plug-in applications containing script commands that extend the functionality of the built-in script commands.
Chapter 21 Setting Preferences for Your Handheld TCP/IP troubleshooting If you have problems establishing a network connection using TCP/IP, check the troubleshooting tips in this section and try the suggestions listed. Displaying expanded Service Connection Progress messages It’s helpful to identify at what point in the login procedure the connection fails. An easy way to do this is to display the expanded Service Connection Progress messages.
Phone Preferences If you use Security Preferences to turn off and lock your handheld with a password, the first three lines that you entered in the Owner Preferences appear the next time you turn on your handheld. See “Security Preferences”earlier in this chapter for additional information. To customize the Owner Preferences: 1. From the Personal Preferences list, select Owner. 2. Modify or enter the text that you want to associate with your handheld.
Chapter 21 Setting Preferences for Your Handheld To set Phone Preferences: 1. From the Communications Preferences list, select Phone. 2. Tap the Connection pick list. 3. Select the appropriate connection for your phone. If you do not see a connection for your phone, see “Setting up a phone connection” in Chapter 12 for instructions. 4. Tap Test to confirm that the selected driver works properly with your phone. 5. Tap Done.
Power Preferences To set the Auto-off after interval: 1. From the General Preferences list, select Power. 2. Tap the Auto-off after pick list. 3. Select the setting you want to use for the automatic shutoff feature: 30 seconds, 1 minute, 2 minutes, or 3 minutes. 4. Tap Done. Stay on in Cradle You can choose to leave your handheld on when it is in the cradle/cable, so that you can continue to view your data.
Chapter 21 Setting Preferences for Your Handheld To change the power-off setting: 1. From the General Preferences list, select Power. 2. Tap the Power off when closed check box to select it. 3. Tap Done. Security Preferences Security Preferences help you prevent unauthorized users from viewing entries that you want to protect. Use Security Preferences to do the following: ■ Lock and turn off your handheld so that it does not operate until you enter the correct password.
Security Preferences 6. Enter the same password a second time, and then tap OK. 7. Tap Done. Changing or deleting a password Once you define a password for your handheld, you can change or delete it at any time. You must enter the current password before you can change or delete it. To change or delete your password: 1. From the General Preferences list, select Security. 2. Tap the Password box. 3. Enter the current password. Tap here 4. Tap OK. 5.
Chapter 21 Setting Preferences for Your Handheld You can set your handheld to lock automatically when any one of the following occurs: ■ When you turn off the power ■ At a time you specify ■ After a period of inactivity you specify To set your handheld to lock when you turn it off: 1. From the General Preferences list, select Security. 2. Tap the Auto Lock Handheld box, enter your password, and then tap OK. 3. Select On power off. 4. Tap OK, and then tap Done.
Security Preferences To set your handheld to lock after a period of inactivity: 1. From the General Preferences list, select Security. 2. Tap the Auto Lock Handheld box, enter your password, and then tap OK. 3. Select After a preset delay. Tap to select Minutes or Hours Enter the amount of time 4. Enter the inactive period, and then select Minute(s) or Hour(s) from the pick list. 5. Tap OK, and then tap Done.
Chapter 21 Setting Preferences for Your Handheld Recovering from a forgotten password If you forget your password, your handheld will display the password hint, if you entered one, to help you remember the password. If you are still unable to remember the password, you can delete it from your handheld. Deleting a forgotten password also deletes all entries and files marked Private.
Security Preferences To hide all private records: 1. From the General Preferences list, select Security. 2. Tap the Current Privacy pick list, and then select Hide Private Records. . Tap Hide Private Records 3. Tap OK to confirm that you want to hide private records. 4. Tap Done. To mask all private records: 1. From the General Preferences list, select Security. 2. Tap the Current Privacy pick list, and then select Mask Private Records. Tap Mask Private Records 3.
Chapter 21 Setting Preferences for Your Handheld To display all private records: 1. From the General Preferences list, select Security. 2. Tap the Current Privacy pick list, and then select Show Private Records. If you do not have a password, hidden and masked records become visible. If you have a password, the Show Private Records dialog box appears. Enter your password, and then tap OK. Tap Show Private Records 3. Tap Done. To unmask individual records: 1. Select a masked record.
ShortCuts Preferences are available in any of your handheld applications and are backed up on your computer when you perform a HotSync operation. To create a ShortCut: 1. From the Personal Preferences list, select Shortcuts. 2. Tap New. 3. On the ShortCut name line, enter the letters you want to use to activate the ShortCut. Each ShortCut can represent up to 45 characters. Tap New 4. Tap the ShortCut Text area, and enter the text that you want to appear when you write the ShortCut characters.
Chapter 21 Setting Preferences for Your Handheld 3. Perform one of the following: – Tap Edit, make the changes you want, and then tap OK. – Tap Delete and then tap Yes. 4. Tap Done. Sounds & Alerts Preferences You can choose from three Sound & Alert profiles: Custom Configure this profile with your own personal settings. Silent Select this profile to use the vibrate and indicator light alerts without sound. All Off Select this profile to turn off all sounds and alerts.
Sounds & Alerts Preferences To set the sound settings: 1. From the General Preferences list, select Sound & Alerts. 2. Tap Custom. 3. Tap the System Sound pick list and select the sound level. When you turn off the System Sounds, you also turn off the “chime” tones associated with the HotSync operation. IMPORTANT 4. Tap the Game Sound pick list and select the sound level. 5. Tap the Alarm Sound pick list and select the sound level. 6. Tap Done.
Chapter 21 348 Setting Preferences for Your Handheld 3. Tap the Alarm LED pick list and select On or Off. 4. Tap the Alarm Vibrate pick list and select On or Off. 5. Tap Done.
APPENDIX A Maintaining Your Handheld This appendix provides information on the following: ■ Caring for your handheld ■ Prolonging battery life ■ Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble-free service. Observe the following general tips when using your handheld: ■ Take care not to scratch the screen of your handheld. Keep the screen clean.
Appendix A Maintaining Your Handheld Prolonging battery life Note the following considerations for the battery in your handheld: ■ Under normal conditions your handheld battery should remain charged when you place it in the cradle/cable for just a few minutes each day. You can conserve battery life by doing any of the following: – Change the Auto-off setting that automatically turns the handheld off after a period of inactivity. See “Auto-off after” in Chapter 21 for more information.
Resetting your handheld Performing a soft reset A soft reset tells your handheld to stop what it’s doing and start over again. All records and entries stored in your handheld are retained with a soft reset. After a soft reset, the Preferences screen appears and the Date and Time option is highlighted so you can reset the date and time if needed. To perform a soft reset: 1. Open your handheld. See “Opening and closing your handheld” in Chapter 2 for details. 2.
Appendix A Maintaining Your Handheld 5. When a message appears on the handheld screen warning that you are about to erase all the data stored on your handheld, do one of the following: – Press Up on the navigator to complete the hard reset and display the Digitizer screen. – Press any other button to perform a soft reset. NOTE With a hard reset, the current date and time are retained. Formats Preferences and other settings are restored to their factory default settings.
Resetting your handheld 6. Click Macintosh overwrites handheld for each conduit. Changing the HotSync setting from the default affects only the next HotSync operation. Thereafter, the HotSync Actions revert to their default settings. To use a new setting on an ongoing basis, click Make Default. Thereafter, whatever you selected as the default setting is used for HotSync operations. 7. Click OK. 8. Repeat steps 4 through 6 to change conduit settings for other applications. 9.
Appendix A Maintaining Your Handheld 354
APPENDIX B Frequently Asked Questions If you encounter a problem with your handheld, do not call Technical Support until you have reviewed the frequently asked questions in this appendix and you have also reviewed the following: ■ The readme file located in the folder where you installed the Palm™ Desktop software on your Windows computer or on your installation CD for Mac users ■ The Palm Desktop online Help ■ The Palm Desktop Software for the Macintosh User’s Guide located in the Documentation folde
Appendix B Frequently Asked Questions Software installation problems Problem Solution The installation menu did not appear when I inserted the Software Installation CD-ROM (or the Software Essentials CD-ROM) into my Windows computer. 1. From the Windows desktop, click Start. 2. Select Run. 3. Click Browse. 4. Locate your CD-ROM drive, and select the Autorun file. 5. Click Open. 6. Click OK. I cannot install Palm Desktop software on my Windows computer.
Operating problems My files didn’t install during a HotSync® operation. If files do not install after you perform a HotSync operation, the file type was not recognized. Try launching the associated application from your handheld and then performing another HotSync operation. If the files remain in the Quick Install list, they are not associated with an application on your handheld and cannot be installed. I can’t add more files to the Palm™ Quick Install list.
Appendix B Frequently Asked Questions I get a warning message telling me my handheld memory is full. ■ Purge records from Calendar and Tasks. This deletes Tasks items and past Calendar events from the memory of your handheld. See “Purging records” in Chapter 4. You must perform a HotSync operation to recover the memory. ■ Delete unused memos, photos, and records. If necessary, you can save these records. See “Deleting records” in Chapter 4. You must perform a HotSync operation to recover the memory.
Tapping and writing problems Tapping and writing problems Problem Solution When I tap the buttons or screen icons, my handheld activates the wrong feature. Calibrate the screen. See “Digitizer Preferences” in Chapter 21. When I tap the Menu icon nothing happens. , I can’t get my handheld to recognize my handwriting. Not all applications or screens have menus. Try changing to a different application.
Appendix B Frequently Asked Questions I’m having problems listing memos, notes, or voice memos the way I want to see them. ■ If you cannot manually arrange the order of memos, notes, or voice memos on the list screen, select Preferences from the Options menu and make sure that Sort by is set to Manual.
HotSync problems HotSync problems Problem Solution I cannot perform a HotSync operation. What should I check to make sure I’m doing it correctly? ■ Make sure the HotSync cradle/cable is connected securely. On a Windows computer try these steps: 1. Check the Windows system tray to make sure the HotSync Manager is running. If it is not, click Start on the Windows taskbar, and then select Programs. Navigate to the Palm Desktop software program group, and select HotSync Manager.
Appendix B Frequently Asked Questions I cannot launch the HotSync Manager. ■ If you are using the optional serial cradle/cable, or if you are performing a HotSync operation using a modem, make sure you are not running another program, such as America Online, that uses the serial port you selected in the Setup dialog box. ■ Make a backup copy of your Palm Desktop data, and then reinstall Palm Desktop software.
HotSync problems I tried to do a local HotSync operation, but it did not complete successfully. (continued) On a Windows computer, try each step in turn: ■ Make sure that HotSync Manager is running. If it is running, close it and restart it. ■ Make sure you selected Local USB or Local Serial, as appropriate, from the HotSync Manager menu. ■ If you are using the serial cradle/cable, try the following: – Make sure you selected the correct serial port on the Local tab in the Setup dialog box.
Appendix B Frequently Asked Questions When I perform a HotSync operation, my information does not transfer to Palm Desktop software. I want to synchronize my computer with more than one handheld. I can’t perform a Bluetooth™ HotSync operation. 364 ■ If you have performed a HotSync operation successfully but you cannot find the data from your handheld on Palm Desktop software, check to see that you have the correct username selected for viewing data.
HotSync problems I can’t perform a Bluetooth™ HotSync operation. (continued) ■ Some computers have a dedicated virtual serial port number, such as COM5, and other computers enable you to choose a port number, such as COM8 or COM12. Refer to the documentation that came with your computer for information on dedicated versus flexible virtual ports.
Appendix B Frequently Asked Questions I can’t perform an IR HotSync operation. My handheld displays the message “Waiting for sender” when it’s near my computer’s infrared port. My handheld appears to freeze when I place it near my computer. 366 ■ On a computer running Windows 98, be sure that the HotSync Manager is running, that Infrared is selected on the HotSync Manager menu, and that the Serial Port for local operations is set to the simulated port for infrared communication.
Beaming and sending problems Beaming and sending problems Problem Solution I cannot beam data to another device with an IR port. ■ If you are beaming to another Palm handheld, confirm that your handheld and the other handheld are between ten centimeters (approximately 4 inches) and one meter (approximately 39 inches) apart and that the path between the two handhelds is clear of obstacles. Beaming distance to other devices with an IR port may be different.
Appendix B Frequently Asked Questions My handheld cannot connect to my mobile phone. Use the following steps to test the connection: 1. Tap the Home icon . 2. Select the Phone Link icon 3. Tap Connect. 4. If the connection is successful, open the application that requires the connection and complete the desired task. .
VersaMail™ e-mail software problems VersaMail ™ e-mail software problems Problem Solution I am having problems accessing my account. Occasionally you may experience problems using an e-mail account after you set it up. Be sure to follow the account setup procedures in Chapter 16.
Appendix B Frequently Asked Questions Recharging problems Problem Solution When I connect my handheld to the cradle/cable, it does not charge. ■ Confirm that your handheld is firmly connected to the cradle/cable. ■ Confirm that your recharger cable is properly connected to the back of the cradle/cable’s USB or serial port connector that plugs into your computer. ■ Confirm that your recharger is plugged into an AC outlet that has power.
Problems with incompatible applications I forgot the password, and my handheld is locked. ■ First, use the password hint to try to remember the password. If this doesn’t help or if you do not have a password hint, you must perform a hard reset to continue using your handheld. See “Performing a hard reset” in Appendix A for more information. Problems with incompatible applications Palm, Inc.
Appendix B Frequently Asked Questions To remove all third-party applications: 1. Open the Palm folder on your desktop computer. 2. Open the user folder for your handheld. User folder names are abbreviated as lastname firstinitial. 3. Select and drag the Backup folder to the Windows desktop. Make sure you see the Backup folder on the Windows desktop. 4. Close the Palm folder. 5. Perform a hard reset. See “Performing a hard reset” in Appendix A for details. 6. Perform a HotSync operation. 7.
Technical support Technical support If, after reviewing the sources listed at the beginning of this appendix, you cannot solve your problem, go to www.palm.com/support or send an e-mail to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Appendix B 374 Frequently Asked Questions
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. NOTE This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Product Regulatory Information Canadian IC Notice To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment that is installed outdoors is subject to licensing. Canadian ICES-003 Statement This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.
Product Regulatory Information Europe R&TTE Directive (Europe) Declaration of Conformity Application of Council Directive(s): 89/336/EEC EMC Directive 99/5/EC RTTE Directive 72/23/EEC Low Voltage Directive Standards to which Conformity is Declared: ETSI301 489-1 (Immunity) EN60950 1992/A1:1993/A2:1993/A3:1995/A4:1997/A5:1998 (Safety) EN55022:1994/A1:1995/A2:1997/A3:1998 Class B (Emissions) The product is CE marked.
Product Regulatory Information Taiwan Statement Article 14: Unless approved, for any model accredited low power radio frequency electric machinery, any company, trader, or user shall not change the frequency, increase the power, or change the features and functions of the original design. Article 17: Any use of lower power radio frequency electric machinery shall not affect the aviation safety and interfere with legal communications.
Index A ABA. See Contacts archive files Account.
Index Auto get mail 167 notification options 170 notifications 169 Reminders screen 171 resource issues 174 scheduling 167 VPN connections 152 Autofill, enabling or disabling 254 Automatic fill, in Expense 102 Automatic sending of messages. See Send retry Auto-off delay 336 B Background sending of messages.
Index Calling card, using in phone settings 285, 324 Card Info 79 Caring for the handheld 349 Categories 132 assigning records to 45–46 beaming 29–31 creating 47 default 39, 45 displaying 46, 92, 359 event color codes 71 for bookmarks 248 for saved pages 244 merging 47 renaming 47 sending 32 using in Applications Launcher 39 Cc field 188 Changing home page 253 image download preferences 251 saved page information 244 Charging handheld 3 Check boxes 14 Clearing cache 257 History list 251 reminders 172 Color
Index Cookies definition 255 enabling or disabling 255 Country default setting 316 Cradle connecting to computer 11 for local HotSync operations 275, 281 viewing data from 337 Creating categories 39, 47 Contacts entries 83–85 currency symbols 100 custom fields in Contacts 92 Expense items 97 expense reports 101 notes for records 51 records 43 ShortCuts 344 signature 134 SMS messages 130 Currency default 100 defining 100 for Expense items 99 Current date 359 Current time 37 Custom currencies and symbols 100
Index Download attachments 174 message size 157 messages from phone 131 Downloading files, all types 242 Drafts creating 185 creating in SMS 133 saving 190, 193 Dragging stylus to activate features 307 using the stylus 13 E Editing bookmarks 249 records 43–44 saved pages 244 E-mail adding attachments 204–206 adding Contacts entry from e-mail 214 addresses in Contacts 86 addressing 187 alert for new mail 170 attaching files 165 attaching files from an expansion card 206 attaching files from applications 20
Index Entering data 21–35 importing from other applications 33–35 problems with 359 using the computer keyboard 32 using the onscreen keyboard 21 Envelope icon 174 Error log 216 ESMTP 150 adding to an account 163 Euro in Expense 99, 100 in Graffiti 2 writing 27 in onscreen keyboard 22 Events, Calendar 63 Exclamation marks in Tasks 146 Expansion adding hardware 11 using cards 79 Expansion Card applications 38 copying applications 39 described 12 formatting 80 renaming 79 Expansion card 244 Expense creating
Index sending an INIT string 327–328 service limitations 328 Graffiti 2 alphabet 24 Command stroke 42 designated input areas 23 Full-screen Writing 23 input areas 8, 22 menu commands 42 online Help 307 preferences 317 problems using 359 ShortCuts for entering data 344–346 symbols 27 Graphics pick list 253 GSM phones accessing the Internet 326 and GPRS networks 311 connecting with 311–312 entering passkey 112, 367 requirement for SMS 129 H Handheld alarm 171 blinking 170 buzzing 170 increasing space on you
Index online Tips 15 Open URL 239 Quick Install 55 Refresh 245 repeating event 69, 143, 144 Stop 242 Tips 15 USB 3 Web 237 Idle timeout of ISP or server connection 329 Images changing download preferences in Web Pro 253 compression 253 copying from web pages 246 IMAP adding an account 153 ESMTP synchronization in 220 server options 156 synchronize an account 220 Importing data 33–35 Inbox Reminders screen and 172 synchronizing 222 viewing mail 164–165 Incoming mail server 154 Indicator light 9, 347 Infrare
Index Looking up Contacts data add to other records 50 scrolling in Address list 48 to add to other records 50 Lost handheld, contact for 85 records 359 Lotus Notes, selecting as mail client 219 Lotus Organizer, importing data from 33 M Mail service, default service for e-mail account 161–162 Mailbox, adding new 152 Mailto links 247 Maintenance information 349 Marking messages unread/read 211 Maximum cache size 257 Maximum message size incoming e-mail 157 Memory amount of free 373 for beaming 367 limitati
Index modem sled, prerequisite for 150 PalmModem accessory, prerequisite for 150 Network preferences in Web Browser Pro 258 main handheld preferences 319–334 Non-GSM phones, connecting 313–314 Note Pad alarm 107 menus 108 opening 105 reviewing notes 106 Notes, attaching to records 51–52 Notifications.
Index entering passkey 112, 367 Lookup 50 numbers, selecting for Address list 88 numbers, selecting types 86 preferences 335 settings for ISP or dial-in server 322–325 Phone Link Bluetooth connection 109–117 creating connections with 113–115 entering passkey 367 overview 109–110 Phone preferences Dialer 93 main handheld preferences 335 SMS 129 Photos See Palm Photos Pick lists 15 Plug-in applications 333 POP accounts, APOP synchronization in 220 POP3 accounts 156 adding an account 153 Ports IR on handheld
Index editing 43 Expense 97 fonts 52 hiding private 338, 342 lost 359 masking private 338 Memos 103 notes for 51–52 number of 373 private 342–344 purging 44 sending 32 sorting 50–51 Tasks 139 unmasking individual 344 Refreshing a web page 245 Reminder lists 53 Reminders screen send retry 192 types of reminders 171 using 172 viewing 171 Removing applications 60 bookmarks 250 Desktop software 61 saved pages 244 Renaming bookmarks 249 categories 47 saved pages 244 Replying to e-mail 195 Rescheduling events 71
Index Serial cradle/cable 271, 279, 281, 309 port 1, 2, 270, 279, 281, 282, 283, 309 troubleshooting 361, 362, 363, 366, 370 Server deleting messages on 210, 213 Service changing in Web Browser Pro 258 selecting for network 320 templates 320, 333 Settings.
Index opening 139 prioritizing records 140, 146 private records 344 purging records 146 sort order setting 146 sorting records 51 viewing reminders 171 TCP/IP 319, 334 TDA (Tasks archive file) 33 Technical Support 355, 373 Text entry.
Index Voice Memo alarms 234 creating voice memos 230–232 listening to voice memos 232–233 menus 234 opening 229 overview 229 reviewing voice memos 232 VPN, access e-mail 151 W Web address See URLs Web page displaying old content 257 list of visited 250 refreshing 245 returning to 241 viewing information about 245 Week (Calendar view) 72–73, 317, 360 Wireless LAN access point locations 326 World Clock adding locations 264–266 alarm 267 alarm preferences 267 Daylight Saving settings and options 264–266 disp
Index 394
