Handbook for the Palm™ Tungsten™ C Handhelds
Copyright © 2003 Palm, Inc. All rights reserved. Graffiti, HotSync, MultiMail, the Palm logo, PalmModem, and Palm OS are registered trademarks, and Palm, Palm Powered, Tungsten, and VersaMail are trademarks of Palm, Inc. Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc., U.S.A. All other brands are trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc.
Contents About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1: Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Mac computers . . . . . . . . . . . . . . . . .
Contents Symbols and other special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Graffiti 2 Gestures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Graffiti 2 ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Beaming data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Using your computer keyboard . . . . . . .
Contents Palm Quick Install Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Installing applications and files on a Mac computer . . . . . . . . . . . . . . . . . . 67 Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Chapter 5: Using Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Using Date Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Chapter 9: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Adding expense items . . . . . . . . . . . . . .
Contents Rotating photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Viewing photo information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Organizing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Sorting photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Creating an album . . . . . . . . . . . . . . . .
Contents Selecting a different service for a given e-mail account . . . . . . . . . . . . . . . 170 Troubleshooting account access problems . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Getting, sending, and managing e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Getting e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Auto get mail with notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Chapter 15: Using PalmSource® Web Browser . . . . . . . . . . . . . . . . . . . . . 273 Using Web Browser’s features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273 Web Browser is easy to use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273 Web Browser is fast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273 Web Browser is secure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Chapter 16: Using World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295 Setting the primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295 Choosing a different primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297 Setting the secondary locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298 Adding a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents VPN preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350 Wi-Fi preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355 Setting Personal Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 364 Buttons preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365 Color Theme preferences . . . . . . . . . .
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About This Book This handbook is designed to help you get up and running quickly on your Palm™ Tungsten™ C handheld. It describes all you need to know about how to use your handheld and the applications that come with it.
About This Book 2
CHAPTER 1 Welcome Your new Palm™ Tungsten™ C handheld is wirelessly enabled so that you can use it to transmit and receive information over the airwaves. Use your handheld to do the following: ■ Connect to your corporate or personal local area network (LAN) wirelessly with a built-in 802.11b radio, enabling you to read, compose, and send e-mail on the go. ■ Browse or search the Internet through your wireless LAN.
Chapter 1 Welcome System requirements Before you install and operate Palm™ Desktop software, your computer system must meet the following minimum requirements. Minimum requirements: Windows computers The minimum requirements for Windows computers are as follows: ■ IBM-compatible Pentium-class computer ■ One of the following operating systems: – Windows NT 4.
Finding information Finding information For installation information, see the Palm™ Tungsten™ C Read This First that came with your Tungsten C handheld. For information to help you connect to your wireless LAN, see the Wi-Fi Getting Started Guide. For comprehensive information about using your handheld, continue reading this electronic handbook. For support information, upgrade information, articles, and answers to questions, see www.palm.com/support/tungstenc.
Chapter 1 6 Welcome
CHAPTER 2 Exploring Your Handheld Your Palm™ Tungsten™ C handheld uses a wireless LAN to help you stay in touch with important information while you are away from your desk. You can stay organized, on time, and up-to-date with daily tasks. Use your new handheld to do the following: ■ Compose and securely send and receive business or personal e-mail through your wireless LAN. NOTE Some companies restrict access to internal e-mail accounts when using a handheld.
Chapter 2 Exploring Your Handheld Locating handheld components Take a few moments to locate the front and back panel components of your handheld. Locating front panel controls Green indicator light Screen Stylus IR port Keyboard area Date Book Power button Address Book Web E-mail Navigator 8 Select button Application buttons IR port Uses infrared technology to transmit data to and receive data from other Palm OS® handhelds, and to perform HotSync® operations.
Locating handheld components Power button Turns your handheld on or off. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed. If your handheld is turned on, pressing the power button turns the unit off. Pressing and holding the Power button opens the Adjust Brightness dialog box enabling you to adjust the screen brightness. See “Adjusting the screen brightness level” later in this chapter.
Chapter 2 Exploring Your Handheld Locating back panel components Side channel for cover Universal connector Speaker Headset jack Reset button Expansion card slot Universal connector Connects your handheld to the cradle, which in turn connects to the back of your computer and through the AC adapter to the wall current. This allows you to recharge your handheld as well as update the information between your handheld and computer, using HotSync technology.
Adding an expansion card Adding an expansion card A tiny expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have for storing software and data on your handheld. To insert a card: 1. Insert the card. 2. Push the card in with your thumb. You feel the card lock and hear the system sound. Label on card faced down Push Notched corner To remove a card: 1. Push lightly against the card with your thumb.
Chapter 2 Exploring Your Handheld 2. Slide the card out of the expansion slot. Push For complete information about working with expansion cards, see Chapter 7. Adjusting the screen brightness level The screen brightness makes it easy for you to see the information on your handheld. The screen brightness level can be adjusted to make of viewing easier and to extend battery life. You can adjust the brightness level using the Adjust Brightness dialog box. To adjust the screen brightness level: 1.
CHAPTER 3 Navigating and Entering Data This chapter explains how to enter data into your handheld, navigate around the interface, and use menu commands.
Chapter 3 Navigating and Entering Data With your handheld turned on, you can tap the handheld screen to do many operations, such as the following: ■ Open applications ■ Choose menu commands ■ Select options in dialog boxes Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.
Using the keyboard To navigate in record screens: 1. Press Up or Down on the navigator to scroll within the current record. 2. Press Right or Left on the navigator to scroll to the previous or next record. (This feature is not available in Address Book.) 3. Press Select on the navigator to return to the list screen. To navigate in dialog boxes: ■ While a pick list is open, press Up or Down on the navigator to highlight an item, and then press Select on the navigator to select the item.
Chapter 3 Navigating and Entering Data Letter and number keys Delete key Return/Enter key Tab/Brightness key Home/ShortCut key Function key Command/Menu key CAPS/Find key Space/Symbol key Enable you to enter letters and numbers. You can change the key response from the Keyboard preferences screen. See “Keyboard preferences” in Chapter 18. Letter and number keys: You can also access international characters using the navigator control.
Using the keyboard Typing capital letters The keyboard enables you to capitalize letters in two ways: ■ Use the CAPS key . Press the CAPS key twice to initiate CAPS lock. ■ Press and hold the key. This feature works only when the Keyboard preference repeat function is set to Capital. See “Keyboard preferences” in Chapter 18 for more information. Accessing international and special characters You can access international and special characters directly from the keyboard or from onscreen keyboards.
Chapter 3 Navigating and Entering Data 3. Press Function + Symbol . When a keyboard is open, you can tap to open any of the other keyboards. When a keyboard is open, you can tap the abc, 123, Int’l, or Sym boxes to open any of the other keyboards, including the international keyboard.
Using the keyboard When you press Function , the Function active icon appears in the lower-right corner, indicating that the next key pressed will use the secondary character or feature set. If you press the Function twice, the Function active icon changes to the Function lock icon and the function feature remains locked. Pressing Function again unlocks it.
Chapter 3 Navigating and Entering Data To use a ShortCut: 1. Press Function + ShortCut . When you press the ShortCut key, the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode. 2. Type the ShortCut characters. Using elements of the handheld interface Menu bar Previous/next arrows Menu command Pick list Scroll bar Check box Command button Menu bar and menu commands A set of commands that are specific to the application. Not all applications have a menu bar.
Using elements of the handheld interface Command buttons These appear in dialog boxes and at the bottom of application screens. To select a command button, do one of the following: Previous/next arrows ■ Tap a button to perform a command. ■ Press Select on the navigator to select a button such as OK, Yes, or Done. ■ Press Function Yes button. + Enter ■ Press Function or No button.
Chapter 3 Navigating and Entering Data Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have about a dialog box, provide shortcuts for using the dialog box, or give you other useful information. To display an online tip: 1. Tap the Tips icon . 2. After you review the tip, tap Done.
Using Graffiti 2 writing to enter data To use the full-screen writing area: 1. Turn on Writing Area Preferences. See “Writing Area preferences” in Chapter 18 for details. 2. Open the application in which you want to use the full-screen writing area. A shaded box appears in the lower-right corner of the screen. 3. Position the cursor where you want the characters to appear. 4. Do any of the following: – Write lowercase Graffiti 2 letters anywhere on the left side of the screen.
Chapter 3 Navigating and Entering Data symbol after a down stroke is dependent upon where the down stroke was drawn. ■ The screen is divided into two parts: one for writing lowercase letters and one for writing numbers. Capital letters are formed across the imaginary line that divides the two areas. Write letters here Write numbers here To write Graffiti 2 characters: 1. Tap the screen where you want your text to appear. You must see a blinking cursor before you write the text. 2.
Using Graffiti 2 writing to enter data To delete Graffiti 2 characters: ■ Set the insertion point to the right of the character you want to delete and make the backspace stroke. Backspace Graffiti 2 tips When using Graffiti 2 writing, keep these tips in mind: ■ Accuracy improves when you write large characters. Draw strokes that nearly fill the side of the screen. ■ Write at natural speed. Writing too slowly can generate recognition errors. ■ Press firmly and do not write on a slant.
Chapter 3 Navigating and Entering Data Graffiti 2 alphabet The Graffiti 2 alphabet consists of the following letters: Draw letters on LEFT side of the screen Letter Strokes Letter A B C D E F G H I 1 K 1 Strokes J 2 L 2 M N O P Q R S T 1 2 U V W X 1 Y 26 Z 2
Using Graffiti 2 writing to enter data Capital letters Graffiti 2 writing automatically capitalizes the first letter of a new record or sentence but you can also write additional capital letters. To write additional capital letters: ■ Draw the same stroke shapes used for a lowercase letter, but write across the middle of the screen.
Chapter 3 Navigating and Entering Data Punctuation marks With Graffiti 2 writing you can create any punctuation mark that you can enter from a standard keyboard. You can write the period and comma strokes on either side of the screen. You must write other punctuation marks on a designated side of the screen. Punctuation marks that appear in the following table must be written on the left (letter) side of the screen. Draw these marks on LEFT side of the screen Mark Stroke Period .
Using Graffiti 2 writing to enter data Punctuation marks that appear in the following table must be written on the right (number) side of the screen. Draw these marks on RIGHT side of the screen Mark Stroke Mark Period .
Chapter 3 Navigating and Entering Data Symbols and other special characters You can write symbols and other special characters using the Shift stroke. NOTE You can also use the Shift stroke to write punctuation marks. To write symbols and special characters: 1. Enter the Shift stroke: Shift When Shift is active, an up arrow symbol appears in the lower-right corner of the handheld screen. If you accidentally activate Shift, a backspace will cancel it. Shift indicator 2.
Using Graffiti 2 writing to enter data Graffiti 2 Gestures Gestures enable you to use editing commands. To use gestures, draw the following strokes on the left (letter) side of the screen: Draw gestures on LEFT side of the screen Gesture Stroke Gesture Cut Paste Copy Undo Stroke Graffiti 2 ShortCuts Graffiti 2 ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.
Chapter 3 Navigating and Entering Data Beaming data Your handheld is equipped with an infrared (IR) port that is located at the top of the handheld, behind the small dark shield. The IR port supports the IrCOMM implementation of the standards for infrared communication established by the Infrared Data Association (IrDA).
Beaming data 4. When the Beam Status dialog box appears, point the IR port directly at the IR port of the receiving handheld. For best results, handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhelds must be clear of obstacles. The beaming distance to other Palm OS handhelds may be different. 5.
Chapter 3 Navigating and Entering Data 3. Select a category for the incoming information, create a new category, or leave the information unfiled. 4. Tap Yes. Using your computer keyboard If you have a lot of data to enter, or prefer to use the computer keyboard, you can use Palm Desktop software or any supported personal information manager (PIM) to enter information. You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld.
Importing data ■ To Do List archive (.tda) ■ Memo Pad archive (.mpa) Archive formats can be used only with Palm Desktop software. Use the archive file formats to share information with other people who use a Palm OS handheld or to create a copy of your important Palm Desktop information. To import data from a Windows computer: 1. Open Palm Desktop software. 2. Click the application into which you want to import data. 3.
Chapter 3 Navigating and Entering Data With File Link, you can import data stored in any of the following formats: ■ Comma-separated (*.csv) ■ Memo Pad archive (*.mpa) ■ Address Book archive (*.aba) ■ Text (*.txt) For information on how to set up a file link, see the Palm Desktop online Help.
CHAPTER 4 Working with Applications This chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups. Opening applications You can use the Applications Launcher to open any application installed on your handheld or on an expansion card.
Chapter 4 Working with Applications 2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all your applications. Other ways to open applications You can also open applications on your handheld in either of the following ways: ■ Press and hold Select on the navigator to open the Applications Launcher. Press Select on the navigator to insert the highlight.
Switching between applications Switching between applications When working with any application, press Home or press an application button on your handheld to switch to another application. Your handheld automatically saves your work in the current application and displays it when you return to that application. When you use an expansion card, your handheld creates and displays a new category that matches the name of the expansion card.
Chapter 4 Working with Applications To categorize an application: 1. Press Home . 2. Press Command Stroke Alternately, press Function App menu. 3. + Y. + Menu , and then select Category on the Tap the pick list next to each application to select a category. To create a new category, select Edit Categories from the pick list. Tap New, enter the category name, and then press Function + Enter or tap OK to add the category. TIP 4. Press Function + Enter , , or tap Done.
Copying applications to or from an expansion card To change the Applications Launcher display: 1. Press Home . 2. Press Command Stroke + R. Alternately, press Function Preferences. + Menu 3. Tap the View By pick list and select List. 4. Press Function + Enter , select Options, and then select , or tap OK. To open the Applications Launcher to the last opened category: 1. Press Home . 2. Press Command Stroke + R. Alternately, press Function Preferences.
Chapter 4 Working with Applications Alternately, press Function App menu. + Menu , and select Copy on the 3. Select Handheld from the Copy From pick list. 4. Select the card name from the Copy To pick list. The Copy To pick list appears only if there are multiple cards available. 5. Tap an application that you want to copy. 6. Tap Copy. 7. Press Function + Enter , or tap Done.
Selecting copy settings 4. Select Handheld from the Copy To pick list. 5. Tap an application that you want to copy. 6. Tap Copy. 7. Press Function + Enter , or tap Done. You can also beam applications from expansion cards to your handheld. See “Using elements of the handheld interface” in Chapter 3 for details.
Chapter 4 Working with Applications To open the menu bar: 1. Open an application (such as Memo Pad). 2. Do one of the following: – Press Function + Menu . – Tap the inverted title area at the top of the screen. Tap the title area Press Function Press Menu In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo.
Using menu commands and the command toolbar Menu commands Most menu commands have an equivalent Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. For information on using menu commands, see the next section “Using menu commands and the command toolbar”. Using menu commands and the command toolbar By using the menu commands you can access many functions directly from the keyboard without tapping. You can also view the 802.
Chapter 4 Working with Applications To use menu commands: 1. Press Command stroke . The Command toolbar opens at the bottom of the screen. The Command toolbar indicates that you are in Command mode. 2. Tap an icon or type the command letter immediately to choose the menu command. Command mode is active only for a short time. To access Wi-Fi status: 1. Press Command stroke . 2. Tap the radio signal strength indicator.
Performing common tasks Performing common tasks The tasks described in this section use the term records to refer to an individual item in any of the applications: a single Date Book event, Address Book entry, To Do List item, Memo Pad memo, Note Pad note, or Expense item. Creating records You can use the following procedure to create a new record in Date Book, Address Book, To Do List, Memo Pad, Note Pad, and Expense. To create a record: 1. Select the application in which you want to create a record.
Chapter 4 Working with Applications Entering text For information on how to enter text using the keyboard on your handheld or the keyboard attached to your computer, see Chapter 3. For information on entering text in Note Pad, see Chapter 11. Using the Edit menu The Edit menu is available with any screen where you enter or edit text. In general, commands available in the Edit menu apply to text that you select in an application. To select text in an application: 1.
Performing common tasks Deleting records To delete a record using the menu command: 1. Select the record you want to delete. 2. Press Command Stroke + D. To delete a record using the Menu: 1. Select the record you want to delete. 2. Press Function 3. Select Record, and then select one of the following Delete commands: Date Book: Note Pad: .
Chapter 4 Working with Applications Purging records Over time, as you use Date Book, To Do List, and Expense, you’ll accumulate records that have outlived their usefulness. For example, events that occurred months ago remain in the Date Book, and To Do List items that you marked as completed remain in the list, as do Expense items. All these outdated records take up memory on your handheld, so it’s a good idea to remove them by using Purge.
Performing common tasks By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Business and Personal. You cannot modify the system-defined categories, but you can rename and delete the user-defined categories. In addition, you can create your own user-defined categories. You can have a maximum of 15 user-defined categories in each application.
Chapter 4 Working with Applications To display a category of records: 1. Tap the category pick list in the upper-right corner of the list screen. Tap here NOTE In the Date Book Agenda view, the pick list is in the upper right of the To Do list. 2. Select the category you want to view. The list screen now displays only the records assigned to that category. Pressing an application button on your handheld scrolls through all the categories of that application except for Unfiled.
Performing common tasks 3. Tap New. 4. Enter the name of the new category, and then press Function tap OK. 5. Press Function + Enter + Enter , or , or tap OK. You can assign any of your records to the new category. To rename a category: 1. Tap the category pick list in the upper-right corner of the screen or list. 2. Select Edit Categories. 3. Select the category that you want to rename, and then tap Rename. 4. Enter the new name for the category, and then press Function or tap OK.
Chapter 4 Working with Applications 5. Press Function + Enter , or tap OK. You can group the records from two or more categories into one category by giving the categories the same name. For example, if you change the name of the Personal category to Business, all records formerly in the Personal category appear in the Business category.
Performing common tasks To look up an Address Book record with the navigator: 1. From the Address List screen, press Right on the navigator to display the navigator Quick Look Up line. 2. Press Up or Down on the navigator to select the first letter of the name you want to find. The list scrolls to the first entry that begins with that letter. 3. Press Right on the navigator to move to the next letter box.
Chapter 4 Working with Applications To use Find: 1. Press Function + Find . If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. TIP 2. Enter the text that you want to find. Find is not case-sensitive. For example, searching for the name “davidson” also finds “Davidson.” Find locates any words that begin with the text you enter. For example, searching for “plane” finds “planet” but not “airplane.” 3.
Performing common tasks 3. Begin to spell the last name of the name you want to find. The list scrolls to the first record in the list that starts with the first letter you enter. Continue to spell the name you’re looking for, or when you see the name, tap it. 4. Tap Add. The name you selected, along with the other information associated with it, is pasted into the record you selected in step 1.
Chapter 4 Working with Applications 3. Tap Who. Tap here 4. Tap Lookup. The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field. 5. Select the name you want to add, and then tap Add. The name appears in the Attendees screen. 6. Repeat steps 4 and 5 to add more names. 7. Press Function + Enter , or tap Done. 8. Press Function + Enter , or tap OK.
Performing common tasks To sort records in Address Book, Note Pad, and Memo Pad: 1. Open the application to display the list screen. 2. Press Command Stroke + R. Alternately, press Function Options menu. + Menu , and then select Preferences on the Address Book Note Pad Memo Pad 3. Do one of the following: Address Book: Note Pad: Tap the Sort by pick list and select Alphabetic, Date, or Manual. Memo Pad: 4. Tap the setting you want. Tap the Sort by pick list and select Alphabetic or Manual.
Chapter 4 Working with Applications Attaching notes In Address Book, Date Book, To Do List, and Expense, you can attach a note to a record. A note can be up to several thousand characters long. For example, for an appointment in Date Book, you can attach a note with directions to the location. To attach a note to a record: 1. Display the entry to which you want to add a note. To display an entry, tap it or press Up or Down on the navigator to highlight it, and then press Select on the navigator. 2.
Performing common tasks Choosing fonts In many applications, you can change the font style to make text easier to read. You can choose small, small bold, large, or large bold fonts in each application that enables you to change font style. Small font Small bold font Large font Large bold font To change the font style: 1. Open an application. 2. Press Command Stroke Alternately, press Function Options menu. 3. + F. + Menu Tap the font style you want to use.
Chapter 4 Working with Applications Receiving alerts You can receive alerts on your handheld and in Palm Desktop software. Receiving alerts on your handheld When you use certain application settings, your handheld can alert you to any of the following: ■ An appointment set in Date Book ■ A note created in Note Pad ■ An alarm set in World Clock When an alert occurs, your handheld displays a reminder message.
Installing and removing applications Receiving alerts from Palm Desktop software You can also set an option to receive Date Book event alerts from Palm Desktop software. The feature is disabled by default, so you must enable it within Palm Desktop software. To enable an event alert from Palm Desktop software: 1. Double-click the Palm Desktop icon. 2. From the Tools menu, select Options, and then select Alarms. 3.
Chapter 4 Working with Applications There are a variety of third-party applications available for your handheld. To learn more about these applications, go to the web site: www.palm.com. NOTE Palm works with developers of third-party add-on applications to ensure the compatibility of these applications with your new Palm handheld. Some third-party applications, however, may not have been upgraded to be compatible with your new Palm handheld.
Installing and removing applications 5. Perform a HotSync operation to install the files. See “Performing cradle/cable HotSync operations” in Chapter 17 for details. NOTE Files that remain in the list after you perform a HotSync operation were not installed. This can happen if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation.
Chapter 4 Working with Applications 5. Perform a HotSync operation to install the files. See “Performing cradle/cable HotSync operations” in Chapter 17 for details. NOTE Files that remain in the list after you perform a HotSync operation were not installed. This can happen if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation.
Installing and removing applications 8. Perform a HotSync operation to install the selected application(s). See “Performing cradle/cable HotSync operations” in Chapter 17 for details. NOTE Files that remain in the list after you perform a HotSync operation were not installed. This can happen if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation.
Chapter 4 Working with Applications To install add-on software on your handheld using a Mac computer: 1. On your Mac computer, copy or download the application you want to install into the Add-on folder in your Palm folder. 2. Double-click the HotSync Manager icon in the Palm folder. 3. From the HotSync menu, select Install Handheld Files. 4. From the User pop-up menu, select the name that corresponds to your handheld. 5. Click Add To List.
Installing and removing applications 8. If you need to change the destination of the application you are installing, click Change Destination in the Install Handheld Files window, and then use the arrows to move applications between your handheld and an expansion card. 9. Click OK to close the Change Destination window. 10. Close 11. the Install Handheld Files window. Perform a HotSync operation to install the selected application(s) on your handheld.
Chapter 4 Working with Applications 4. Tap the application that you want to remove. 5. Tap Delete. 6. Press Function + Enter , or tap Yes. 7. Press Function + Enter , or tap Done. Removing Palm Desktop software If you no longer want to use Palm Desktop software, you can remove it from your computer. This process removes only the application files. The data in your Users folder remains untouched.
Installing and removing applications 6. Click Yes in the Confirm File Deletion box. 7. Click OK. 8. Click Close. To remove Palm Desktop software from a Mac computer: 1. Insert the Desktop Software CD-ROM into the CD-ROM drive on your computer. 2. Double-click the Desktop Software CD-ROM icon on your desktop. 3. Double-click the Palm Desktop Installer icon. 4. From the Easy Install screen, select Uninstall from the pop-up menu. 5. Select the software you want to remove. 6. Click Uninstall.
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CHAPTER 5 Using Address Book Address Book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts. Use Address Book to do the following: ■ Quickly look up or enter names, addresses, phone numbers, and other information. ■ Enter up to five phone numbers (home, work, fax, mobile, and so on) or e-mail addresses for each name. ■ Define which phone number appears in the Address list for each Address Book entry.
Chapter 5 Using Address Book To open Address Book: ■ Press the Address Book application button on the front panel of your handheld. Address Book opens to display the list of all your records. Address Book button Press the Address Book application button repeatedly to cycle through the categories in which you have records. You can also press and hold the Address Book application button to instantly beam your business card to another device with an IR port.
Selecting types of phone numbers 3. Enter the last name of the person you want to add to your Address Book. The handheld automatically capitalizes the first letter of each field (except numeric and e-mail fields). You do not have to use the CAPS key to capitalize the first letter of the name. 4. Tap the First Name field. TIP Pressing Tab moves the cursor to the next field. 5. Enter the first name of the person in the First Name field. 6.
Chapter 5 Using Address Book To select other types of phone numbers in an entry: 1. Tap the entry that you want to change. 2. Tap Edit. 3. Tap the pick list next to the label you want to change. Tap triangle 4. Select a new label. Changing Address Entry details The Address Entry Details dialog box provides a variety of options that you can associate with an entry. To open the Address Entry Details dialog box: 76 1. Tap the entry whose details you want to change. 2. Tap Edit. 3.
Changing Address Entry details Making connections from Address Book You can use the entries in your Address Book to launch applications that perform tasks such as dialing a phone number or creating an e-mail message. Some of the applications you can launch are included on the Software Essentials CD-ROM that comes with your handheld, and others may be available from third-party developers and are sold separately.
Chapter 5 Using Address Book To use Quick Connect from the Address list: 1. Highlight the Address entry to which you want to connect. 2. Press Command Stroke Alternately, press Function Record menu. 3. + I. + Menu , and select Connect on the Select the method you want to use to connect. Quick Connect initiates the related task. For example, if you tap a phone number, Quick Connect sends the selected phone number to your mobile phone. To configure Quick Connect settings: 1.
Changing Address Entry details To enable Tap-to-Connect: 1. From the Address list, Press Command Stroke Alternately, press Function Options menu. 2. Tap Enable Tap-to-Connect. 3. Press Function + Enter + Menu + R. , and select Preferences on the , or tap OK. You can also configure which application opens when you tap a specific Address record field, and whether to add a prefix to all phone numbers. See “Quick Connect” earlier in this chapter to learn how to configure these settings.
Chapter 5 Using Address Book Address Book menus Address Book menus are shown here for your reference, and Address Book features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about selecting menu commands. The Record and Options menus may differ, depending on whether you’re displaying the Address list screen or the Address view screen.
Address Book menus Options menus Address view Address list Preferences Determines how Address Book appears when you return to it from another application. If you select this check box, Address Book shows the last category you selected. If you clear it, Address Book displays the All category. Remember last category: Rename Custom Fields Fields that appear at the end of the Address Edit screen. Rename them to identify the kind of information you enter in them.
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CHAPTER 6 Using Calculator Calculator enables you to perform basic calculations. Use Calculator to do the following: ■ Perform addition, subtraction, multiplication, division, and square root operations. ■ Store and retrieve values. ■ Display the last series of calculations, which is useful for confirming a series of “chain” calculations. To open Calculator: 1. Press Home . 2. Tap the Calculator icon .
Chapter 6 Using Calculator Toggles the current number between a negative and positive value. If you want to enter a negative number, enter the number first and then press the +/- button. Places the current number in memory. Each new number you enter with the M+ button is added to the total already stored in memory. The number that you add can be either a calculated value or any number you enter by pressing the number buttons.
Using Calculator menus Using Calculator menus The Calculator menu shown here is for your reference, and the Calculator feature described here is not explained elsewhere in this book. See “Using menus” in Chapter 4 for information about choosing menu commands. Options menu About Calculator Shows version information for Calculator.
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CHAPTER 7 Using Card Info Card Info enables you to review general information about an expansion card. Use Card Info to do the following: ■ Review card contents. ■ Rename a card. ■ Format a card. Reviewing Card Information You can view the card name, type, available storage space, and a summary of its contents. To review Card Information: 1. Press Home . 2. Tap the Card Info icon 3. Review Card name, Type, and Size. 4. Review card contents summarized by directory. .
Chapter 7 Using Card Info Renaming a card Renaming a card enables you to give an easy-to-recognize name to the card. To rename a card: 1. Press Home . 2. Tap the Card Info icon 3. Press Command Stroke . + R. Alternately, press Function the Card menu. + Menu 4. Enter the new name for the card. 5. Tap Rename. , and then select Rename Card on Formatting a card Formatting a card destroys all its data and prepares it to accept new applications and data. To format a card: 1. Press Home . 2.
Managing an expansion card Managing an expansion card ■ When writing data to an expansion card, wait for your handheld to complete the operation before removing the card from the slot. This prevents data corruption or accidental damage to the expansion card. ■ You can install applications to an expansion card after performing an initial HotSync® operation. See “Installing files and add-on applications” in Chapter 4 for information.
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CHAPTER 8 Using Date Book Date Book enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date. Use Date Book to do the following: ■ Enter a description of your appointment and assign it to a specific time and date. ■ Display a chart of your appointments for an entire week. The Week view makes it easy to spot available times and potential scheduling overlaps or conflicts.
Chapter 8 Using Date Book Scheduling an event A record in Date Book is called an “event.” An event can be any kind of activity that you associate with a day. You can enter a new event on any of the available time lines. When you schedule an event, its description appears on the time line, and its duration is automatically set to one hour. You can easily change the start time and duration for any event. It’s possible to schedule events that overlap, but Date Book makes it easy to find such conflicts.
Scheduling an event 4. Do one of the following: – Tap the time columns on the right side of the Set Time dialog box to set the Start Time, and then tap the End Time box and tap the time columns to set the End Time. – Tap All Day to automatically insert the start and end time of the event as defined in your Date Book preferences.
Chapter 8 Using Date Book – Tap Go To at the bottom of the screen to open the Go to Date dialog box. Select a date by tapping a year, month, and day in the calendar. Previous year Next year Tap to select a month Tap to select a day Tap to select current date 2. After you locate the date, follow the steps for scheduling an event for the current day. To schedule an untimed event: 1. Select the date that you want for the event. 2. Tap New. 3.
Selecting an event 5. Tap a blank area on the screen to deselect the untimed event. If you create an event and decide later that there is no particular start or end time, you can easily change it to an untimed event. Tap the time of the event in the Date Book screen, tap No Time, and then press Function + Enter , or tap OK. Selecting an event After you create an event, you can select an event to view its contents, reschedule it, make it a repeating event, and add alarms or notes. To select an event: 1.
Chapter 8 Using Date Book 3. Tap the Alarm check box to select it. The default setting, 5 Minutes, appears. 4. Tap the pick list to select Minutes, Hours, or Days. 5. Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time units. Enter number of time units here Tap here to select unit of time 6. Press Function + Enter , or tap OK. 7.
Scheduling repeating or continuous events Scheduling repeating or continuous events The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consecutive days. A birthday is a good example of an event that repeats annually. Another example is a weekly guitar lesson that falls on the same day of the week and the same time of day. A business trip or a vacation is an example of a continuous event. To schedule a repeating or continuous event: 1. Select the event.
Chapter 8 Using Date Book To delete repeating events: 1. Select the record you want to delete. 2. Press Function 3. Select Record, and then select Delete Event. 4. Do one of the following: + Menu . – Tap Current to delete only the current event item. – Tap Future to delete the current and all future event items and reset the end date of the repeating event to the last shown date. – Tap All to delete all occurrences of the repeating event. 5. Press Function + Enter , or tap OK.
Changing the Date Book view Changing the Date Book view In addition to displaying the time list for a specific day, you can also display a whole week, a month, an agenda, and the current time. To cycle through Day, Week, Month, and Agenda views: ■ Press the Date Book application button repeatedly to display the next view. ■ Tap the appropriate view icon in the lower-left corner of Date Book. Working in Week view Week view shows the calendar of your events for an entire week.
Chapter 8 Using Date Book 3. Tap an event to show a description of the event. Event details Tap to show event details Tips for using Week view Keep the following points in mind: ■ To reschedule an event, tap and drag the event to a different time or day. ■ Tap a blank time on any day to move to that day and have the time selected for a new event. ■ Tap any day or date that appears at the top of the Week view to move directly to that day without selecting an event.
Changing the Date Book view You can control the dots and lines that appear in the Month view. See “Display Options” later in this chapter. Tips for using Month view Keep the following points in mind: ■ Tap a day in the Month view to display that day in the Day view. ■ Tap the scroll arrows in the upper-right corner, or press Left and Right on the navigator, to move forward or backward a month.
Chapter 8 Using Date Book 2. Tap the navigation controls to move forward or backward a day at a time, or to display more events and To Do items. You can also press Up and Down on the navigator to scroll through the events on the selected day, or press Right and Left on the navigator to scroll to the next or previous day. TIP NOTE You can also change the category of To Do items shown. Tap the pick list to choose another category. See Chapter 13 for more information on working with To Do items.
Using Date Book menus Using Date Book menus Date Book menus are shown here for your reference, and Date Book features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands. Record menu Send Event Opens a dialog box where you can choose how you want to send the selected event to another device. The options available depend on the software installed on your handheld.
Chapter 8 Using Date Book Display Options Allows you to change Date Book’s appearance and which events are displayed. 104 Show Time Bars Activates the time bars that appear in the Day view. The time bars show the duration of an event and illustrate event conflicts. Compress Day View Controls how times appear in the Day view. When Compress Day View is off, all time slots are displayed.
Using Date Book menus Preferences Start/End Time Defines the start and end times for Date Book screens. If the time slots you select do not fit on one screen, you can tap the scroll arrows to scroll up and down. Alarm Preset Automatically sets an alarm for each new event. The silent alarm for untimed events is defined by minutes, days, or hours before midnight at the end of the date of the event. Alarm Sound Sets the tone of the alarm.
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CHAPTER 9 Using Expense Expense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your computer. In Expense you can do the following: ■ Record dates, types of expenses, amount spent, payment method, and other details associated with any money that you spend. ■ Assign expense items to categories so that you can organize and view them in logical groups. ■ Keep track of vendors (companies) and people involved with each expense.
Chapter 9 Using Expense Adding expense items A record in Expense is called an item. You can sort your Expense items into categories or add other information that you want to associate with the item. 1. Tap New. Cursor of new item Tap New 2. Enter the amount of the expense. 3. Tap the Expense type pick list and select a type from the list. As soon as you select an expense type, your handheld saves your entry. If you do not select an expense type, it does not save the entry.
Adding expense items Changing the date of an Expense item Initially, Expense items appear with the date on which you enter them. You can change the date associated with any Expense item. To change the date of an Expense item: 1. Tap the Expense item you want to change. 2. Tap the date of the selected item. Tap date 3. Tap the new date. Entering receipt details Expense provides a variety of options that you can associate with an item. These options appear in the Receipt Details dialog box.
Chapter 9 Using Expense 4. Payment Enables you to choose the payment method used to pay the Expense item. If the item is prepaid (such as airline tickets supplied by your company), you can choose Prepaid to place your expense in the appropriate company-paid cell of your printed expense report. Currency Enables you to choose the type of currency used to pay the Expense item. The default currency unit is defined in the Preferences dialog box.
Customizing the Currency pick list Changing the default currency You can select which currency appears by default when you’re entering Expense items. You can override this setting when entering individual expense items. To change your default currency: 1. Open Expense. 2. Press Command Stroke + R. Alternately, press Function Options menu. + Menu , and then select Preferences on the 3. Tap the Default Currency pick list. 4. Select the currency symbol that you want to appear in Expense. 5.
Chapter 9 Using Expense 3. Enter the name of the country and the symbol that you want to appear in Expense. 4. Press Function dialog box. + Enter , or tap OK, to close the Currency Properties 5. Press Function + Enter , or tap OK. NOTE If you want to use your custom currency symbol as the default for all Expense items, select the symbol in the Preferences dialog box.
Working with Expense data on your computer Working with Expense data on your computer After you enter your expenses into the Expense application on your handheld and perform a HotSync operation, Palm Desktop software enables you to do any of the following on your computer. See the Palm Desktop software online Help for details. This feature is not available on Mac computers. ■ Add, modify, and delete your Expense data. ■ Organize your Expense data by category, amount, date, type, or notes.
Chapter 9 Using Expense Record menu Options menu Preferences Opens the Preferences dialog box, where you can select automatic fill and default currency options. Use automatic fill. Enables you to select an expense type by typing the first letter of an expense type. For example, if you type the letter T, it enters the “Taxi” expense type. Typing T and then E enters Telephone, which is the first expense type beginning with the letters TE. About Expense 114 Shows version information for Expense.
CHAPTER 10 Using Memo Pad Memo Pad provides a place to take notes that are not associated with records in Date Book, Address Book, or To Do List. The number of memos you can store is dependent only on the memory available on your handheld. Use Memo Pad to do the following: ■ Send memos to popular computer applications like Microsoft Word when you synchronize using Palm™ Desktop software and HotSync® technology. ■ Assign memos to categories so that you can organize and view them in logical groups.
Chapter 10 Using Memo Pad To create a new memo: 1. Open Memo Pad. 2. Tap New. Tap New In the Memo list screen, you can also begin typing to create a new memo. The first letter is automatically capitalized and begins your new memo. If you have a memo open, you can press Command Stroke + N. TIP 3. Enter the text that you want to appear in the memo. 4. Press Function + Enter , or tap Done. Reviewing memos The first line of a memo appears in the Memo list.
Using Memo Pad menus Using Memo Pad menus Memo Pad menus are shown here for your reference, and Memo Pad features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands. The Record and Options menus differ, depending on whether you’re displaying the Memo list or an individual memo.
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CHAPTER 11 Using Note Pad Note Pad provides a place to take notes in your own handwriting. You can use Note Pad to do everything you might do with a piece of paper and a pencil. Use Note Pad to do the following: ■ Take notes, draw a sketch, or write any kind of message directly on your handheld screen. Later, you can enter this information into other applications. ■ Set an alarm to use your notes as reminder messages.
Chapter 11 Using Note Pad Creating a note A record in Note Pad is called a note. You can assign notes to categories and mark them private as described in Chapter 4. This section covers how to create a note. To create a new note: 1. Tap New. Enter title here Write information here Pen selector Eraser 1. Write the information directly on the handheld screen. Tap the pen selector to select a different pen width, or select the eraser to remove unwanted strokes. 2. Press Function + Enter , or tap Done.
Changing Note Pad color settings To review a note: 1. In the Note Pad list, select the note title. You can also select, review, and move between notes with the navigator. See “Using the navigator” in Chapter 3 for details. TIP Tap arrows to scroll to next and previous notes Select a note to view 2. Review or edit the contents of the note. 3. Press Function + Enter , or tap Done.
Chapter 11 Using Note Pad Setting an alarm for a note You can set an alarm for a specific time and date to remind you to follow up on a note. To set an alarm for a note: 1. Tap the note to which you want to assign an alarm. 2. Press Command Stroke + A. Alternately, press Function Options menu. 3. + Menu , and then select Alarm on the Tap the Date box. Tap here to select year Tap here to select month Tap here to select date 4. Tap the year, month, and date you want the alarm to sound.
Using Note Pad menus 8. When the alarm goes off and the reminder message appears on screen, do one of the following: – Press Function + Enter , or tap OK, to permanently dismiss the reminder and return to the current screen. – Tap Snooze to dismiss the reminder and return to the current screen. An attention indicator blinks in the upper-left corner of the screen to remind you of the pending alarm, and the reminder message appears again in five minutes.
Chapter 11 Using Note Pad Send Note Opens a dialog box where you can choose how you want to send the selected note to another device. The options available depend on the software installed on your handheld. Compatibility Displays the Compatibility dialog box, where you can choose to beam notes to a previous version of Note Pad.
CHAPTER 12 Using Palm™ Photos Palm™ Photos enables you to view and manage photos on your handheld or on an expansion card. Use Palm Photos to do the following: ■ Locate photos quickly with the Thumbnail and List views. ■ Organize photos into albums. ■ Play a slide show of your photos. ■ Sort photos by name or date. ■ View details for each photo. ■ Keep track of your thoughts about a photo by entering notes. ■ Exchange photos with other devices that use infrared or e-mail communication.
Chapter 12 Using Palm™ Photos Viewing photos in Thumbnail view Thumbnail view displays miniature versions of your photos so that you can see several photos on the screen at the same time. Use this view to browse through photos or to locate a photo when you don’t know the name of the photo. To view photos in Thumbnail view: 1. Tap the Thumbnail icon . Album pick list Select a photo to view Thumbnail icon 2. Tap the Album pick list in the upper-right corner and select the album you want to view. 3.
Viewing photos 2. Tap the Album pick list in the upper-right corner and select the album you want to view. Tap and drag divider to resize columns Album pick list Select a photo to view List icon 3. Tap the name of the photo you want to view. TIP You can also browse and select a photo with the navigator. See “Using the navigator” in Chapter 3 for details. 4. Tap anywhere on the screen to return to List view.
Chapter 12 Using Palm™ Photos To adjust the delay between photos during a slide show: 1. Press Function + Menu 2. Select Options, and then select Preferences. 3. Tap the pick list and select the delay interval: 1 second, 2 seconds, 3 seconds, 5 seconds, or 1 minute. 4. Press Function + Enter . , or tap OK. Rotating photos If a photo appears in the wrong orientation, you can rotate the photo. To rotate and photo: 1. Press Command Stroke Alternately, press Function Rotate. 2. + R.
Organizing photos Viewing photo information The Photo Details dialog box enables you to view information about a photo and to change the photo name, assign it to an album, add a note about the photo, and delete a photo. To review photo information: 1. Press Command Stroke + L. Alternately, press Function Details. 2. + Menu , select Photo, and then select Tap the photo for which you want to view information. You can also select a photo with the navigator.
Chapter 12 Using Palm™ Photos Sorting photos in List view In List view you can sort photos in ascending or descending order by name or date. To sort photos in List view: 1. Tap a column heading to sort the photos based on that item. Tap here to sort by name 2. Tap here to sort by date Tap the column heading to sort the photos in reverse order. Creating an album The process for creating a new photo album is identical to creating a new category in your other handheld applications.
Organizing photos Filing photos in albums You can organize the photos on your handheld by filing them into different albums. Since each expansion card is viewed as its own album, you cannot file photos stored on an expansion card in albums. To file photos in albums: 1. Tap the Album pick list in the upper-right corner and select the album to which you want to add photos. Tap Organize 2. Tap Organize. Plus signs appear next to the photos that are part of the selected album. 3.
Chapter 12 Using Palm™ Photos To copy photos: 1. Press Command Stroke Alternately, press Function Copy. 2. + C. + Menu , select Photo, and then select Tap the photo(s) you want to copy. A plus sign appears next to the photo(s) you select. You can also select a photo with the navigator. Press Select on the navigator to insert the highlight, press Up, Down, Right, or Left to highlight a specific photo, and then press Select to view the photo. TIP Tap Copy 3. Tap Copy.
Organizing photos To rename an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. Tap Rename 3. Select the album you want to rename. 4. Tap Rename. 5. Enter the new name. 6. Press Function + Enter , or tap OK. 7. Press Function + Enter , or tap Done. To delete an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. Tap Delete 3. Select the album you want to delete. 4.
Chapter 12 Using Palm™ Photos Beaming photos The Beam command enables you to beam photos to other devices that are enabled with infrared technology. The receiving device must have an application that can display photos. For instructions on beaming a single photo, see “Beaming data” in Chapter 3. Follow the steps below to beam multiple photos. To beam photos: 1. Press Function + Menu . 2. Select Photo, and then select Beam. Tap Beam 3. Tap the photos you want to beam.
Deleting photos Deleting photos If you no longer want a photo on your handheld or expansion card, you can delete the photo. Photos that were stored on your handheld and were synchronized with the Desktop software will be removed from Palm Photos on your computer the next time you perform a HotSync operation. To delete photos: 1. Press Command Stroke + D. Alternately, press Function Delete. + Menu , select Photo, and then select Tap Delete 2. Tap the photo(s) you want to delete.
Chapter 12 Using Palm™ Photos ■ Organize your photos and add notes. ■ Transfer photos to other applications using the Send command or Export command, and import data in popular file formats. For information on working with photos on your Mac computer, open the Palm folder, open the Documentation folder, and double-click the Photo and Audio Readme file.
CHAPTER 13 Using To Do List To Do List is a convenient place to create reminders and prioritize the things that you have to do. Use To Do List for the following: ■ Make a quick and convenient list of things to do. ■ Assign a priority level to each task. ■ Assign a due date for any or all of your To Do List items. ■ Assign To Do List items to categories so that you can organize and view them in logical groups. ■ Sort your To Do List items by due date, priority level, or category.
Chapter 13 Using To Do List Creating list items A To Do List item is a reminder of some task that you have to complete. A record in To Do List is called an item. To create a To Do List item: 1. Do one of the following: – Tap New. – If no To Do List item is currently selected, begin typing. New To Do item Tap New 2. Enter the text of the To Do List item. The text can be longer than one line. 3. Tap anywhere onscreen to deselect the To Do List item.
Checking off a To Do List item To set the priority of a To Do List item: 1. Tap the Priority number on the left side of the To Do List item. Tap here Select priority 2. Select the Priority number that you want to set (1 is most important). Checking off a To Do List item You can check off a To Do List item to indicate that you’ve completed it. You can set the To Do List to record the date that you complete the To Do item, and you can choose to show or hide completed items.
Chapter 13 Using To Do List Changing To Do List item details The To Do Item Details dialog box enables you to change settings for individual items. To display the To Do Item Details dialog box: 1. Tap the text of the item whose details you want to change. You can also select an item with the navigator. See “Using the navigator” in Chapter 3 for details. TIP 2. Tap Details. Setting a due date You can associate a due date with any To Do List item.
Setting To Do preferences 3. Press Function + Enter , or tap OK. If you turn on the Show Due Dates option in the To Do Show options dialog box, you can tap directly on the due date in the To Do List to open the pick list shown in step 2. TIP Setting To Do preferences The To Do Preferences dialog box enables you to control the appearance of To Do List and of To Do items in the Date Book Agenda view. To change the Preferences settings: 1. In To Do List, tap Show. 2.
Chapter 13 Using To Do List 3. Show Priorities Shows the priority setting for each item. Show Categories Shows the category for each item. Press Function + Enter , or tap OK. Using To Do List menus To Do List menus are shown here for your reference, and To Do List features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands.
CHAPTER 14 Using Palm™ VersaMail™ Personal E-mail Software With the VersaMail™ application, you can send, receive, and manage e-mail on your handheld. This chapter describes how to set up different types of e-mail accounts and explains how to use the many e-mail features in the VersaMail application. The VersaMail application version 2.5 is the newest offering in the line of Palm™ personal e-mail software applications. Formerly known as MultiMail® software, the VersaMail 2.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Getting started with the VersaMail application To start using the application, simply press the VersaMail button handheld. on your If you are using a Windows computer, the Palm VersaMail HotSync® Conduit is installed automatically when you install the Palm Desktop software. See “Synchronizing e-mail between the handheld and the desktop” later in this chapter for information on using the conduit.
Setting up and managing e-mail accounts Setting up and managing e-mail accounts With the VersaMail application, you can access e-mail accounts from providers such as Earthlink or Yahoo. You may also access your corporate e-mail with the appropriate mail server configuration. See “Using a corporate e-mail account” later in this chapter for more information.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Network e-mail account prerequisites Before you can set up a network e-mail account, you must do the following: ■ Establish the e-mail account with an e-mail service provider. Common providers include Internet service providers (ISPs) such as Earthlink and Prodigy. A provider can also be a wireless GSM or GPRS carrier such as VoiceStream, Cingular, or Vodafone.
Setting up and managing e-mail accounts Using an ISP If you are setting up a new e-mail account and have a well-known ISP such as Earthlink or Mindspring, many of the required settings during the account setup are automatically configured.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software See “Creating a network e-mail account” later in this chapter for steps for inputting your username, password, protocol, and incoming and outgoing server settings when you set up your corporate e-mail account.
Setting up and managing e-mail accounts Creating a network e-mail account You create a new account in Account Setup, which guides you through the process. To create a network e-mail account: 1. Press Function + Menu 2. Tap New. 3. Enter the following: , select Accounts, and select Account Setup. Account Name Enter a descriptive name for the account, such as “My Yahoo.” Mail Service Tap the Mail Service pick list and select the provider to which you are connecting.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Entering the account username and password In the next part of the VersaMail Account Setup, you enter the username and password for this account. The VersaMail 2.5 application provides strong128-bit AES encryption for your password. To enter the account username and password: 1. Enter the username you use to access your e-mail.
Setting up and managing e-mail accounts 2. Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com. If the VersaMail application knows the incoming mail server name based on the mail service you selected, the correct server name is displayed. 3. Enter the name of your outgoing (SMTP) mail server, such as smtp.mail.yahoo.com. If the VersaMail application knows the outgoing mail server name based on the mail service you selected, the correct server name is displayed. 4. Tap Next.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Setting mail retrieval options for a POP or IMAP account The next VersaMail Setup screen displays different options depending on whether your mail service uses a POP or an IMAP protocol. To set mail retrieval server options for a POP or IMAP account: 1. (Optional) Select any of the following: Get unread mail NOTE The POP protocol does not support retrieval of unread mail only from the server.
Setting up and managing e-mail accounts POP accounts 2. IMAP accounts Tap Next. Setting outgoing mail options Outgoing mail options are the same for POP and IMAP accounts. To set outgoing mail options: 1. 2. (Optional) Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Adding a signature If you want, you can add a signature to each e-mail message you send. For example, you can enter your name and telephone number so that they appear on each message you send. To add a personal signature: 1. Tap the Attach Signature to messages check box, and then enter the text of the signature. This signature is attached to all your outgoing e-mail. Signature lines appear only if check box is selected 2. Tap Next.
Setting up and managing e-mail accounts Username and Password fields appear only if ESMTP check box is selected 2. Tap Done, or press Function + Enter . Testing your new account After you finish setting up a new e-mail account, the Inbox of the account you just created is displayed. You can test whether the e-mail account is set up and working properly by tapping Get Mail. See “Getting e-mail by subject or getting the entire message” later in this chapter for more information.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 3. Do the following: Account Name Enter a descriptive name for this account, such as “My Yahoo.” Mail Service Tap the Mail Service pick list and select the provider to which you are connecting. Select Other if your ISP is not listed. Protocol Tap the Protocol pick list and select POP or IMAP. (Most mail providers use the POP protocol.
Setting up and managing e-mail accounts Entering the account username and password In the next part of the VersaMail Account Setup, you enter the username and password for this account. The VersaMail 2.5 application provides strong 128-bit AES encryption for your password. To enter the account username and password: 1. Enter the username you use to access your e-mail. This is generally the part of your e-mail address appearing before the @ symbol; it is usually not your entire e-mail address. 2.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 2. Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com. If the VersaMail application knows the incoming mail server name based on the mail service you selected, the correct server name is displayed. 3. Enter the name of your outgoing (SMTP) mail server, such as smtp.mail.yahoo.com.
Setting up and managing e-mail accounts Setting mail retrieval options for a POP or IMAP account The next VersaMail Setup screen displays different options, depending on whether your mail service uses a POP or an IMAP protocol. To set mail retrieval server options for a POP or IMAP account: 1. (Optional) Select any of the following: Get unread mail NOTE The POP protocol does not support retrieval of unread mail only from the server.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Maximum Message Size To limit the maximum size of an incoming e-mail message, enter the size in kilobytes (KB) for Maximum Message Size. The maximum size of an incoming message is 5KB by default, but you can enter a smaller size. The maximum message size that you can retrieve is 60KB for the body text and 2MB total, including attachments. POP accounts 2. IMAP accounts Tap Next.
Setting up and managing e-mail accounts 2. Tap Next. Adding a signature If you want, you can add a signature to each e-mail message you send. For example, you can enter your name and telephone number so that they appear on each message you send. To add a personal signature: 1. Tap the Attach Signature to messages check box, and then enter the text of the signature. This signature is attached to all your outgoing e-mail. Signature lines appear only if check box is selected 2.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Setting advanced outgoing mail options You can set additional outgoing mail options. To set advanced outgoing mail options: 1. (Optional) Select either of the following: Port Number The default is 25, the port number most SMTP servers use. If you are not sure about the correct port number, check with your mail server administrator.
Setting up and managing e-mail accounts Editing e-mail accounts From time to time, you may need to edit information about one of the e-mail accounts you set up. To select the account to edit: 1. Press Function + Menu . 2. Select Accounts. 3. Select Account Setup. 4. Tap the name of the account to edit, and then tap Edit. To edit an account: 1. On the Account Setup screen, change any of the following: Account Name Enter a descriptive name for this account, such as “My Yahoo.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Changing the account username and password In the next part of the VersaMail Account Setup, you can change the username and/or password for this account. The VersaMail 2.5 application provides strong encryption for your password. To edit the account username and password: 1. (Optional) Enter a new username for accessing your e-mail.
Setting up and managing e-mail accounts If the VersaMail application knows the incoming mail server name based on the mail service you selected, the correct server name is displayed. 3. (Optional) Enter the new or correct name of your outgoing (SMTP) mail server, such as smtp.mail.yahoo.com. If the VersaMail application knows the outgoing mail server name based on the mail service you selected, the correct server name is displayed. 4. Tap Next. 5.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Delete messages on server To delete messages on your provider’s mail server when they are deleted in the VersaMail application, select the Delete messages on the server when they are deleted in VersaMail check box. Leave mail on server (POP account only) To get e-mail on your handheld but also leave it on the server so you can view it later on your desktop, select the Leave mail on server check box.
Setting up and managing e-mail accounts Editing outgoing mail options Outgoing mail options are the same for POP and IMAP accounts. To edit outgoing mail options: 1. 2. (Optional) Change any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if this is different from the e-mail address from which you are sending the message.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Editing a signature If you added a signature to the e-mail messages you send, you can edit the signature. For example, you can change your name or the telephone number that appears in each message you send. To edit a personal signature: 1. (Optional) To add a signature, select the Attach Signature to messages check box, and then enter the text of the signature.
Setting up and managing e-mail accounts Authentication Select the My server requires authentication (ESMTP) check box if the outgoing server (SMTP) requires authentication. Check with your system administrator before selecting this option. See “Adding ESMTP to an account” later in this chapter for information. If you select this option, username and password fields appear. These fields are already filled in based on the account information you entered previously.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 3. Select Account Setup. 4. Tap the name of the account you want to delete, and then tap Delete. 5. Tap Yes in the Delete Confirmation dialog box to delete the account and all associated e-mail messages. 6. Tap OK, or press Function + Enter . After you perform the next HotSync operation, the memory associated with an account and its messages is released.
Setting up and managing e-mail accounts has GPRS coverage, you may want to switch your My Earthlink account to the service called Earthlink GPRS, which connects to a GPRS service using a Bluetooth card product (sold separately) inserted into your handheld’s expansion card slot. To set up a service for a given e-mail account (different from the default service for your handheld): 1. From the Inbox of the account you want to switch, tap Get Mail. 2. Tap Details. 3.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 5. Tap OK (alternately, press Function + Enter ), and then tap OK (or press Function + Enter ) again. If there is an existing service connection, it is disconnected and the new connection is initiated. The VersaMail application sends and checks for any new e-mail using the new connection. When you exit the VersaMail application, the new service disconnects.
Getting, sending, and managing e-mail Getting e-mail You can get e-mail subjects only—the message size, author, and subject—or you can get entire messages immediately. If you choose to get message subjects only and want to read a full message, you can get more of the message. If you choose to get the entire message, the body text of the message will be downloaded up to the maximum message size you select. See “Reading e-mail” later in this chapter for information.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Getting e-mail by subject or getting the entire message When you get e-mail messages, you can choose to get the subject only or to get the entire message. You can also use the Details dialog box to select options for getting unread e-mail only, downloading attachments, using filters, and more. To get e-mail messages: 1. Tap Get Mail. If you have e-mail stored in your Outbox, tap Get & Send. 2.
Getting, sending, and managing e-mail 6. (Optional) If you are retrieving mail using a VPN connection, you may be asked to enter the username and password you use to log in to the VPN. If so, enter the username and password. See “VPNs” earlier in this chapter for more information. 7. The Getting Messages dialog box shows updates as your e-mail is downloaded. When the Getting Messages dialog box disappears, another dialog box appears and displays the number of new e-mail messages. 8.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software during an auto get. To retrieve messages that do not conform to filter criteria, perform a manual get with all filters turned off. If auto get is occurring and you turn your handheld off or the connection to your e-mail service provider is disconnected, the auto get fails. If you are attempting an auto get over a network from a public location, you must be in range of a network access point for the auto get to work.
Getting, sending, and managing e-mail 4. Select the Get mail automatically check box. 5. Set schedule options: Interval Tap the Every pick list and select the time interval, from 15 minutes to 12 hours. See “Resource issues with auto get mail” later in this chapter for information on setting the interval. Start Time Tap the Start Time box, tap to enter the start time hour and minute, and tap to enter AM or PM. Then tap OK.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software TIP Alternately, if you have configured an e-mail account to synchronize messages between your handheld and your desktop, you can perform a HotSync operation after setting up a scheduled auto get to ensure that only new messages will be retrieved during auto get. See “Synchronizing e-mail between the handheld and the desktop” later in this chapter for configuration information.
Getting, sending, and managing e-mail Setting notification options You can turn the notification sound on or off to notify you when new e-mail arrives. You can choose from a variety of sounds, such as birds, bumble bees, or simply an alarm. To set notification options: 1. In the Inbox or on another folder screen, tap the Menu icon . 2. Tap Options. 3. Tap Notification. 4. Tap the Notify me of new mail and mail alerts check box. 5. Tap the Notify Sound pick list and select a sound.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Making your handheld buzz or blink when you get new e-mail In addition to setting a notification sound, you can also choose to have your handheld’s indicator light blink or to have your handheld vibrate when you receive new e-mail. You select how your handheld notifies you of new e-mail in your handheld’s General preferences. To make your handheld buzz or blink when you get new e-mail: 1. Press Home . 2. Tap the Prefs icon 3.
Getting, sending, and managing e-mail Viewing and using the Reminders screen Your handheld displays a Reminders screen that shows summary information about new e-mail messages and alerts from other applications, such as alerts to remind you of Date Book appointments. To view the Reminders screen: ■ Tap the blinking asterisk in the upper-left corner of any screen.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software If auto get discovers new messages but then fails for any reason, a notification appears on the Reminders screen, displaying the account name and an error message. You can tap the error message or open the VersaMail application to that account for more detailed information on the failed auto get. If auto get discovers no new messages for an account, no notifications appear on the Reminders screen for that account.
Getting, sending, and managing e-mail Resource issues with auto get mail If you use the auto get mail feature, you should be aware of the following potential resource constraints: Decreased battery life If you set the auto get interval for more frequently than once per hour, you may drain your handheld’s battery charge more quickly, and thus need to recharge the battery more frequently.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Reading e-mail To read e-mail, tap the e-mail message in the Inbox or the folder where the message is located. Tap to read Alternately, you can use the navigator for one-hand message viewing. To read a message using the navigator: 1. Press Select on the navigator to highlight the first message displayed on the screen, and then press Up or Down to scroll one message at a time to the message you want to read. 2.
Getting, sending, and managing e-mail Plain text and HTML e-mail By default, the VersaMail application is set to receive mail in HTML format. This means that any e-mail messages sent as HTML will be displayed on your handheld with basic HTML formatting intact, including the following: ■ Boldface ■ Italics ■ Underlining ■ Colored words ■ Bullet lists ■ Numbered lists ■ Line breaks Most formatting not displayed is stripped of its HTML tags and shown as plain text.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Viewing other folders When you get new e-mail, it appears in the account’s Inbox folder. You can move an e-mail message from one folder to another and then view it in the destination folder. To view other folders: 1. Tap the folders pick list in the upper-right corner of the screen. Available folders 2. Tap the folder you want to view.
Getting, sending, and managing e-mail To change the sort order: 1. Tap Display. 2. Tap the Sort by pick list, and then tap the column name. 3. Tap Descend or Ascend to change the sort order. 4. Tap OK. To select a one-line or two-line view: 1. Tap Display. 2. Tap the Show pick list, and then tap the view you want. 3. Tap OK.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software To display or hide a column in a folder’s list view: 1. Tap Display. 2. Tap the check box for each column that you want to show. The column options will change depending on whether you choose a one-line or a two-line view. NOTE If you select Date, the Date column displays the message time for any messages received today—that is, any message received after 12:01 A.M. Otherwise, the Date column shows the date the message was received. 3.
Getting, sending, and managing e-mail 4. Tap the Size pick list and select the font size you want. 5. Tap the Style pick list and select the font style you want. 6. Tap OK. To select colors for read and unread mail: 1. Tap Display. 2. Tap the Unread pick list, and then tap the color you want to use to display unread messages. 3. Tap the Read pick list, and then tap the color you want to use to display read messages. 4. Tap OK.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software To change the size of a column in the folder’s list view: NOTE Changing column size is available for one-line message view only. 1. Tap and hold the stylus on the column divider. 2. Drag the column divider to change the width of the column. Drag the column divider left or right to make the column narrower or wider 3. Tap OK. You can also change the font within an individual message.
Getting, sending, and managing e-mail 5. Tap the Size pick list and select the font size you want. 6. Tap the Style pick list and select the font style you want. 7. Tap OK. Moving e-mail between folders You can move one or more e-mail messages between folders. To move one e-mail message: 1. Tap the folders pick list in the upper-right corner of the screen, and then tap the folder name, or press Up or Down to move to the folder you want, and the press Select to select the folder.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 2. Press Right on the navigator to open the Message menu, press Down to move to the Move To option, and then press Select to select this option. Alternately, tap the icon to the left of the message, and then tap Move To from the pop-up menu. The folders pick list appears. 3. Press Up or Down on the navigator to move to the folder you want, and then press Select to select the folder. Alternately, tap the folder you want.
Getting, sending, and managing e-mail To move multiple e-mail messages: 1. Tap the folder that contains the e-mail messages you want to move. 2. Select the messages by tapping to the left of each message icon. To select a group of adjacent messages, drag the stylus to the left of the message icons. TIP A checkmark appears next to each selected message. 3. Do either of the following: – Press Command + V (alternately, press Function then select Move To on the Message menu.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Creating and editing mail folders You can also create new folders so that you can store e-mail messages by subject, person, or project. The VersaMail application has certain existing folders, such as Inbox, Outbox, Drafts, and Trash. The procedure for creating and editing folders varies slightly between POP and IMAP e-mail accounts, as described in the following procedure. To create and edit e-mail folders: 1.
Getting, sending, and managing e-mail the check box if you also want to rename the folder on the server. When finished, tap OK, or press Function + Enter . POP accounts IMAP accounts – To delete a folder, tap the folder name from the list on the screen, and then tap Delete. For IMAP accounts only, select the check box if you also want to delete the folder on the server, and then tap OK, or press Function + Enter .
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Addressing a message by typing the address You can address a message by entering the complete address. To enter the address: 1. On the New Message screen, tap or navigate to the To field and enter the address, and then tap Done. For multiple recipients, type a semicolon (;) and then a space between recipient names, or press Enter . The To field expands to two lines during address entry for addresses longer than the one-line display.
Getting, sending, and managing e-mail Alternately, on the New Message screen, tap To and enter the address on the Recipient List screen, and then tap Done. Use the shortcut buttons at the bottom of the screen for quick address entry. For multiple recipients, type a semicolon (;) or tap the semicolon button at the bottom of the screen, and then type a space between recipient names. NOTE If you enter a comma instead of a semicolon, it is automatically changed to a semicolon.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 3. On the Address Lookup screen, tap the address you want, and then tap Add. 4. (Optional) Repeat steps 2 and 3 for each address you want to add. 5. To enter an address in the cc: or bcc: field, tap the field name and follow the steps given for the To field. Using Smart Addressing to address a message Smart Addressing types ahead and completes a recognized e-mail address.
Getting, sending, and managing e-mail Turning Smart Addressing on or off You can turn Smart Addressing on or off in VersaMail Preferences. By default, Smart Addressing is turned on. To turn Smart Addressing on or off in VersaMail Preferences: 1. In the Inbox, press Command + R. Alternately, in the Inbox, press Function then tap Preferences. + Menu , tap Options, and 2. Tap Advanced. 3. Tap the Enable Smart Addressing check box if it is not selected. A checkmark means it is turned on. 4.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 2. Tap the area below the Subject line and enter the text of your e-mail. To access the editing features available on the Edit menu, press Function + Menu . The first character of each sentence is automatically capitalized for you. 3. (Optional) Tap the Options menu and select Add Attachments (alternately, press Command + A). See “Attaching files from a handheld application” later in this chapter. 4.
Getting, sending, and managing e-mail To select automatic send retry: ■ Tap Yes on the dialog box notifying you that manual send has failed. NOTE Automatic send retry is not supported for VPN or SSL connections, or for accounts for which your ISP requires you to log in to the mail server before sending mail. It is also not supported if you have configured the security preferences on your handheld to encrypt databases on the handheld.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Modifying messages in the Outbox A message in the Outbox waiting for the next automatic send retry can be edited, moved, or deleted. However, if you edit the message, you will need to perform a manual send in order to send the message. If the manual send fails, you can choose to store the message in the Outbox to await the next automatic send retry.
Getting, sending, and managing e-mail Attaching a personal signature You can include a personal signature, such as your name, e-mail address, and telephone number, with each e-mail you send. To create a personal signature: 1. Press Command + R. Alternately, press Function Preferences. + Menu , tap Options, and then tap 2. Tap Signature. 3. Tap the Attach Signature check box to select it. 4. Enter your signature information. 5. Tap OK, or press Function + Enter .
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 3. Press Command + F. Alternately, tap the Forward button. Tap Forward 4. Tap the word To. 5. On the Recipient List screen, enter or look up the recipient address. See the procedure for creating new e-mail earlier in this chapter for more information on addressing messages. 6. (Optional) Enter some text describing the forwarded message. 7. Tap Send (alternately, press Command Outbox to store it in the Outbox.
Getting, sending, and managing e-mail Replying to e-mail You can reply to an e-mail message as you are reading it, or start the reply when viewing messages in the folders list view. To reply to an e-mail message that you are reading: 1. Tap the message you want to reply to. 2. Tap Reply, or press Command 3. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, and for including original message text. 4. Tap OK, or press Function 5.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software To reply to an e-mail message from the folders list: 1. On the message screen, tap the folder name in the upper-left corner to open the message menu, and then press Right on the navigator to move to and open the Options menu. 2. Press Down on the navigator to move to the Reply option, and then press Select to select this option.
Getting, sending, and managing e-mail Working with URLs You can tap a URL in a received message to view the web page or file associated with the URL. Tapping the URL opens PalmSource® Web Browser to view the page or file. You can also tap an embedded e-mail address to open a new message screen with the address in the To field.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software HTML (.html or .htm) Usually a web page or a formatted text file. Your handheld displays HTML attachments with full formatting intact in Web Browser. Microsoft Word (.doc) The formatting is stripped and the text of most Microsoft Word documents is shown. JPEG (.jpg), bitmap (.bmp), and TIFF (.tif) tiles These are graphics files. You can download these files and view them using the Photo Viewer application on your handheld.
Getting, sending, and managing e-mail To download an attachment: 1. In the Inbox, tap the message with the attachment. A paper clip icon appears on the message’s icon if the message has an attachment that has been downloaded. Paper clip icon indicates downloaded attachment If you choose to get messages by subject only, you must tap More for each downloaded message in order to view the body of the e-mail message plus any attachments, up to the maximum message size.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 3. Your options for working with a downloaded attachment vary according to the file type. Type Action Viewable file: text, Word doc, To Do task, HTML, graphic, and so on Tap the name of the attachment you want to view, and then tap View. If there are multiple viewers registered on your handheld for the attachment file type, either use the default viewer shown, or select a viewer from the list.
Getting, sending, and managing e-mail To determine if a message has an attachment or multiple attachments that exceed the maximum message size: ■ In the Inbox, tap the message title. More button indicates that message plus any attachments exceeds maximum message size If the message plus attachments exceeds the maximum message size, the More button appears on the Message screen.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software To download multiple attachments whose total size exceeds the maximum message size: 1. Tap the red paper clip icon. 2. Select one of the following: – To return to the Message screen, tap Cancel. – To view any fully downloaded attachments without continuing to download additional attachments, tap No. Follow the procedure for viewing an attachment presented earlier in this chapter. – To continue downloading all messages, tap Yes. 3.
Getting, sending, and managing e-mail 3. On the Attachments screen, tap Save To Card. 4. Tap OK. Attaching files from a handheld application You can attach files on your handheld to e-mail messages you send. For example, you can attach files from the various handheld applications, such as any Date Book appointment (.vcs), To Do List tasks (.vcs), or text memos (.txt). NOTE The maximum size message you can send is 60KB for the body text and 2MB total, including attachments.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 2. Tap the Type pick list and select the file type. Select type of file you want to attach All files of the selected type appear in the Type box. For example, if you select Appointments (vCal), tap Date Book to see a list of appointments from a particular date that you can attach, or tap To Do to see To Do List tasks. 3. Tap the file that you want to attach, and then tap Add. The selected file appears in the Attachments box. 4.
Getting, sending, and managing e-mail Attaching files from an expansion card If you have purchased an expansion card and have saved files to the card, you can attach files from the card to an e-mail message you are sending. The types of files you can attach from an expansion card include the following: ■ Word docs ■ HTML files ■ JPEG and GIF graphics files ■ MP3 and WAV audio files ■ Any other file type To attach a file from an expansion card: 1.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 6. Tap the Type pick list and select the file type. Only file types that correspond to the types of files on the card will be displayed on the list. For example, if the card contains only Word docs and Address Book entries, only the file types “doc” and “vCard” will be listed. You can select a particular file type, or select All Files to view all files on the card. 7. Tap the file that you want to attach, and then tap Add.
Getting, sending, and managing e-mail Forwarding an attachment You can include an attachment on any message you forward, up to the maximum message size. To forward a message with an attachment: 1. Tap the folders pick list and select the folder that contains the e-mail. 2. Tap the e-mail message to display it. 3. Tap the Forward button, or press Command 4. Tap the word To. On the Recipient List screen, enter or look up the recipient address.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software TIP Alternately, you can tap the message icon next to a selected e-mail message and then tap Delete, or press Function + Menu and then select Delete. 5. Tap OK, or press Function + Enter . 6. (Optional) Tap Also delete message(s) on server if you want to delete the message from the server now.
Getting, sending, and managing e-mail 2. Tap the Folder pick list and select the folder that contains the messages you want to delete. Displays the current folder for deleting messages 3. Tap the Older than pick list, and then tap One Week, One Month, or Choose Date. If you tap Choose Date, you can select a date from the calendar. Tap a date to select it, or tap Today 4. Tap Delete. 5. (Optional) Tap Also delete message(s) on server if you want to delete the message from the server now. 6.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Emptying the trash Deleted e-mail accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly. If you want to automatically empty the trash, you can set a preference to empty the trash immediately or empty any e-mail older than a certain number of days. To empty the trash: 1. Press Command + E. Alternately, press Function the Message menu.
Getting, sending, and managing e-mail To have the trash emptied automatically: 1. Press Command + R. Alternately, press Function Preferences. 2. + Menu , select Options, and then select Tap Advanced. By default, Auto-Empty Mail from Trash is selected, and the time interval is set at Older Than 1 Week. 3. Tap the pick list, and select how often you want the e-mail messages automatically emptied from the trash. – Immediately. – Older Than 1 Day. – Older Than 3 Days. – Older Than 1 Week.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 3. Tap Mark Read or tap Mark Unread. To mark multiple messages, tap the bullets next to the messages you want, press Function + Menu , and then select Mark Read or Mark Unread. TIP 4. For IMAP accounts only: Tap Handheld to mark the messages as read or unread on your handheld. Tap Both to mark the messages on both the handheld and the server. If you tap Both, this message appears.
Getting, sending, and managing e-mail Tap Cancel if you want the messages marked during the next HotSync operation or the next time you connect to the server. NOTE Because POP servers do not support the read or unread message feature, the message is in bold or regular typeface for POP accounts on the handheld, but you can’t connect with the server to change the message state. Read messages appear in plain text; unread messages appear in bold text.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Download Attachments Causes files attached to e-mail to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. See “Working with attachments” earlier in this chapter for more information. Receive Format Enables you to retrieve messages in HTML format or in plain text format.
Synchronizing e-mail between the handheld and the desktop A dialog box appears with the “From” address displayed. If a Display Name exists for this Address Book entry, the Last name and First name fields show the display name. 2. (Optional) If the Last name and First name fields are blank, enter the first and last name associated with the “From” e-mail address. 3. Tap OK to add the e-mail address to the Address Book, and then tap OK in the confirmation dialog box.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Configuring an account in HotSync Manager Before synchronizing an e-mail account, you configure the account’s settings in the Palm VersaMail HotSync Conduit. The settings have to be specified only once unless you need to make changes. To start Palm VersaMail HotSync Conduit : 226 1. Click the HotSync Manager icon in the Windows system tray. 2. Select Custom. 3. Select VersaMail in the Conduit list. 4. Click Change. 5.
Synchronizing e-mail between the handheld and the desktop Setting synchronization options and account settings Next, you must configure each e-mail account’s general synchronization settings. For example, if you created an Earthlink e-mail account on the handheld and want to synchronize that with the desktop, set the synchronization options for the Earthlink account. During a HotSync operation, the Earthlink account on the handheld and the e-mail application specified in the conduit are synchronized.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 4. Click the Mail Client pick list and select the desktop e-mail application you will use to synchronize the selected account with your handheld. For each application, additional setup information is displayed in the Setup Notes box. See the following table for additional setup information for each client. If your e-mail application is compatible with Extended MAPI, try Microsoft Exchange 5.0 or later as a choice for the Mail Client option.
Synchronizing e-mail between the handheld and the desktop Mail Client Action Direct POP connection to server Select this option to synchronize an account by connecting directly with a POP server. You must enter the information about the server in the VersaMail application on your handheld when you create the e-mail account to access the server. You will enter information about the incoming (POP) server, the outgoing (SMTP) server, your e-mail username, your password, and your e-mail address.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Mail Client Action Direct IMAP connection to server Select this option to synchronize an account by connecting directly with an IMAP server. You must enter the information about the server in the VersaMail application on your handheld when you create the e-mail account to access the server. You will enter information about the incoming (IMAP) server, the outgoing (SMTP) server, your e-mail username, your password, and your e-mail address.
Synchronizing e-mail between the handheld and the desktop 5. Under the account name, click Advanced Sync Options. 6. Enter the synchronization options you want: Maximum message size (KB) Enter the maximum message size from 1 to 2048KB. If the message exceeds the maximum size, the conduit truncates the message.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 7. 232 Synchronize unread mail only Select whether to synchronize all e-mail between your desktop and your handheld, or unread e-mail only. By default, the check box is deselected, meaning that all e-mail will be synchronized. Download attachments Select whether to download attachments during synchronization.
Synchronizing e-mail between the handheld and the desktop Set folder synchronization options as follows: 8. a. Click the name of the folder you want. b. Click in the Synchronize column to the right of the folder name. c. Click the arrow to open the drop-down list, and click Yes or No to synchronize the folder or not. Click OK. You can now set synchronization options for your handheld for the selected account.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software To set handheld synchronization settings: 1. Under the selected account name, click the plus sign to the left of Handheld Settings. Click plus sign 2.
Synchronizing e-mail between the handheld and the desktop 3. If you are using an account that is already configured on your handheld, the account information will already be entered. If not, enter the following: NOTE You do not need to fill in these fields if the account is a synchronize-only account and the mail client is not Direct POP or Direct IMAP. Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Incoming Mail Server Port Number The default is 110 for POP and 143 for IMAP servers. If you are not sure about the correct port number, check with your mail server administrator. Whether this account requires APOP authentication (POP accounts only) Selecting this check box encrypts your username and password when traveling over the network. Some services require APOP to work properly, while others do not work properly if APOP is used.
Synchronizing e-mail between the handheld and the desktop mail client for this account; and whether the mail client and/or the incoming mail server has been changed since the last HotSync operation. ■ The Handheld Settings Overview screen lists the server protocol, display name, e-mail address, incoming and outgoing mail server addresses, and whether APOP or ESMTP authentication is required. To view the Account Overview screen: ■ Click the selected account name.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Palm VersaMail HotSync Conduit shortcuts You can use the icons in the toolbar to perform certain tasks quickly, such as saving account configuration settings. Icon Action Save account settings. Saves any changes you have made to an account. Add a new account. You are prompted to enter the account name and protocol. Delete an account. You are prompted to select the account to delete from a drop-down list. Quick Account Reference.
Synchronizing e-mail between the handheld and the desktop Configuring Microsoft Outlook You can synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail e-mail account, but you must set Microsoft Outlook as the default e-mail handler. You must check your username and password. To configure Microsoft Outlook: 1. In the Control Panel, click Internet Options. NOTE For Windows XP, click Network and Internet Connections, and then click Internet Options. 2. Click the Programs tab. 3.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Configuring Eudora If you are using Eudora as your e-mail application, you must set up MAPI in Eudora. To set up MAPI in Eudora: 1. From the Eudora Tools menu, select Options. 2. Do one of the following: – If Eudora is the only e-mail application that you use, select Always as the MAPI setting. – If you use more than one e-mail application, select When Eudora is running as the MAPI setting. 3.
Synchronizing e-mail between the handheld and the desktop 3. Select VersaMail in the Conduit list. 4. Click Change. 5. Click Attachment Conversion. Plug-in types are listed in the left column. If the plug-in is selected, the right column shows the name of the company supplying the plug-in. If a plug-in is not selected, the right column reads Not Selected. NOTE The drop-down lists in the right column display only the companies currently supplying plug-ins for a particular type.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 6. Do one of the following: Item Action To deselect a plug-in Click the right column next to the plug-in type name, and then select Not Selected from the drop-down list. To select a plug-in Click the right column next to the plug-in type name, and then select the name of the company supplying the plug-in from the drop-down list.
Synchronizing e-mail between the handheld and the desktop 3. Select VersaMail in the Conduit list. 4. Click Change. 5. Select one of the following: Synchronize Active Accounts Select this option to include active accounts in the next HotSync operation. For an account to be synchronized, you must have selected the option Check this box to synchronize this mail account when you perform a HotSync operation. Do Nothing Select this option to exclude e-mail accounts from the next HotSync operation. 6.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Synchronizing multiple accounts You can synchronize more than one account during the same HotSync operation. NOTE If you want to synchronize both a Microsoft Outlook and a Microsoft Outlook Express account, you must have Microsoft Outlook set as the default e-mail client on the desktop.
Going beyond the basics ■ Adding ESMTP to an account ■ Setting advanced account options ■ Cutting and copying text from an e-mail message for use in other applications ■ Using the command bar ■ Viewing e-mail header details ■ Backing up your mail databases ■ Synchronizing IMAP folders wirelessly ■ Using Secure Sockets Layer (SSL) ■ Viewing the wireless coverage indicator The section ends with a summary of the VersaMail application navigator controls and keyboard shortcuts.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software IMPORTANT If you create a filter, only messages that meet the filter criteria are downloaded to your handheld. You do not see any other messages that have been sent to you, even in your Inbox. To avoid this, you must set up two filters as described in the following procedure. Using the example above, the first filter would have all mail containing “onlinebroker” in the “From” field moved to the “Finance” folder.
Going beyond the basics to [Sales].” When you use this filter to sort incoming e-mail, any e-mail containing sales meeting in the subject line is filed in the Sales folder. 6. To pick list Select the message header field with the information contained in the edit line: To, From, Subject, cc, Date, Size. For example, you might select Date to download only messages that are less than a certain number of days old. Contains pick list Select a filter action: Contains, Starts with, Does NOT Contain.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Turning filters on and off By default, a filter that is turned on or selected affects all subsequent downloads of e-mail until you deselect it. More than one filter can be in effect at once. Before you download e-mail, be sure to turn on the filters you want and turn off those you don’t want. To turn a filter on or off: 1. Press Function + Menu . 2. Select Options, and then select Filters.
Going beyond the basics Editing or deleting a filter You can edit a filter to change its name or the criteria in the filter. To edit or delete a filter: 1. Press Function + Menu . 2. Select Options, and then select Filters. 3. Tap the name of the filter. 4. Do one of the following: – To edit the filter, revise your entry in the Name field and/or your selections in the pick lists, and revise the text in the edit line. Tap OK.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 4. Tap the Account pick list, and then tap Edit Accounts. All e-mail accounts appear in the list 5. Tap the name of the account whose settings you want to manage, and then tap OK. To change the protocol type: 1. On the Server Settings screen, tap the Protocol pick list, and then tap POP or IMAP. 2. Tap OK, or press Function + Enter . To change your username or password: 1. On the Server Settings screen, enter a new username.
Going beyond the basics 2. Tap the Password box, and enter a new password in the Password Entry dialog box. The VersaMail 2.5 application provides strong 128-bit AES encryption for your password. 3. Tap OK, or press Function + Enter . To set a default service for this account (different from the default service for your handheld): 1. On the Server Settings screen, tap the Always Connect Using check box.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software To change e-mail address/mail server settings: 1. On the Server Settings screen, tap Details. 2. Tap the Options pick list and select Address/Servers. 3. Edit any of the following: 4. 252 Email address Enter the e-mail address of the account you are accessing, such as examplename@yahoo.com. Incoming mail server Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com.
Going beyond the basics To change incoming mail server settings: 1. On the Server Settings screen, tap Details. 2. Tap the Options pick list and select Incoming Mail. 3. Select or enter either of the following: Get unread mail ONLY For IMAP accounts, retrieves unread e-mail only. To get all e-mail and not just unread e-mail, deselect Get unread mail ONLY. Maximum Message Size Shows the maximum message size that you can receive. . 4. Tap OK, or press Function + Enter .
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software To set additional incoming mail options: 1. On the Server Settings screen, tap Details. 2. Tap the Options pick list and select Advanced Incoming. 3. The incoming mail options are different depending on the connection type you selected and the server protocol—POP or IMAP. POP accounts 254 IMAP accounts Port Number Defaults to 110 for POP and to 143 for IMAP servers.
Going beyond the basics Deleted Mail (IMAP only) Stores deleted e-mail in the folder you specify on the server. This field is case sensitive, so spell the folder name exactly as it is on the server. For example, if your Deleted Mail folder is called Trash on the server, you must enter Trash in this space. Sent Mail (IMAP only) Shows the name of your Sent Mail folder on the server. This field is case sensitive, and the folder name should be spelled exactly as it is on the server.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 4. Tap OK, or press Function + Enter . To set additional outgoing mail options: 256 1. On the Server Settings screen, tap Details. 2. Tap the Options pick list and select Advanced Outgoing.
Going beyond the basics 3. Set additional options for outgoing e-mail: Port Number The default is 25, the port number most SMTP servers use. If you are not sure about the correct port number, check with your mail server administrator. My server requires authentication (ESMTP) Select the My server requires authentication (ESMTP) check box if the outgoing server (SMTP) requires authentication. Check with your system administrator before selecting this option.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 3. Select Mail Servers. 4. Tap the Account pick list and select Edit Accounts. All e-mail accounts appear in the list 258 5. Tap the name of the account you want to change, and then tap OK. 6. On the Server Settings screen, tap Details. 7. Tap the Options pick list and select Advanced Incoming. 8. Select the Use APOP check box. 9. Tap OK, or press Function + Enter .
Going beyond the basics Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web e-mail provider supports ESMTP, check with your e-mail provider. To edit an account and add ESMTP: 1. In your Inbox or on another folder screen, press Function 2. Select Options. 3. Select Mail Servers. 4. Tap the Account pick list and select Edit Accounts. + Menu . All e-mail accounts appear in the list 5.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software 8. Select the My server requires authentication (ESMTP) check box if the outgoing server (SMTP) requires authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear. These fields are already filled in based on the account information you entered previously.
Going beyond the basics 5. Select any of the following preferences: Enable Smart Addressing Types ahead and completes a recognized e-mail address. See the procedure for creating new e-mail later in this chapter for more information. Auto-Empty Mail from Trash Determines how often e-mail messages in the trash are automatically deleted. See “Emptying the trash” earlier in this chapter for more information. Timeout Sets the number of seconds to try to connect before timing out.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software To copy and paste text from an e-mail message: 1. Select the text by dragging the stylus over it. 2. Press Command 3. To paste the text elsewhere in the VersaMail application or in another application, go to the new location and press Command + P. + C. You can also cut or copy text from a Word document that you download as an attachment and view on your handheld.
Going beyond the basics View Options Reading a message Delete message from the handheld. Move message to a different folder; select folder from pick list. Change display font (toggles between large and small font). Composing a message Insert the @ symbol into a recipient’s e-mail address. Add attachment. Undoes last action; icon appears in command bar only if you have previously performed one of the actions above or any of the cut/copy/paste functions described below.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software – Size of message including any attachments (Size field) – Recipient’s name or e-mail address (To field) Tap header icon to switch to short header Full header shows sender, subject, date, size, and recipient information You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc:, bcc:, and Subject fields.
Going beyond the basics Backing up mail databases In most cases your e-mail is on your server, so you do not need to back up your e-mail database from your handheld. If you want to make sure you have a current copy of all your e-mail, you can back up all the e-mail databases from the handheld. To back up the e-mail database: 1. Press Command + R. Alternately, press Function Preferences. + Menu 2. Tap System. 3. Tap Backup ALL Databases to select it.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software ■ If there is a folder on the mail server but you need to create it on your handheld, see “Creating and editing mail folders” earlier in this chapter. You do not need to select the Also create on server check box as described in that section. After creating the folder, continue with the following procedures for synchronizing IMAP folders.
Going beyond the basics To wirelessly synchronize handheld/mail server IMAP folders from the Options menu: 1. In your Inbox or on another folder screen of an IMAP e-mail account, press Function + Menu . 2. Select Options. 3. Select Sync IMAP Folders (alternately, press Command 4. From the pick list, select the folders you want to synchronize either by tapping the folder name or by using the navigator, as shown in the following table. + L).
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software Using Secure Sockets Layer (SSL) Secure Sockets Layer (SSL) is a protocol designed to ensure that data you receive from a network or the Internet is secure and authentic. The VersaMail application uses SSL to help guarantee the secure transmission of e-mail messages that you receive. When you set up an account in the VersaMail application, you are given the option of selecting SSL for incoming mail.
Going beyond the basics Five-way navigation in the VersaMail application The following table summarizes the controls for the five-way navigator on your handheld that are specific to the VersaMail application. See “Using the navigator” in Chapter 3 for general navigator information. View Selection Navigation Function Main List (Inbox or other folder list) No message selected Up/Down Scrolls between messages in list. Select Highlights the first message in the list. Right No function.
Chapter 14 Using Palm™ VersaMail™ Personal E-mail Software View Selection Navigation Function Read Message N/A Up/Down Scrolls the message text. Select Returns you to list view. Right Displays the next message. If you are viewing the last message, returns you to the folder list view. Left Displays the previous message. If you are viewing the first message in the folder, returns you to the folder list view.
Going beyond the basics Keyboard shortcuts in the VersaMail application The following table summarizes the keyboard shortcuts specific to the VersaMail application. See Chapter 3 for general keyboard shortcut information. To use a keyboard shortcut: 1. Press Command . 2. Press the letter of the shortcut.
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CHAPTER 15 Using PalmSource® Web Browser PalmSource® Web Browser is your gateway to the web. Use Web Browser to do the following: ■ Visit web pages. ■ Change your home page. ■ Bookmark your favorite sites. Using Web Browser’s features Web Browser is fast and has a number of features that make it easy to use. The browser is secure and has an informative tips that help you effectively access the web.
Chapter 15 Using PalmSource® Web Browser If you set the option to display web pages already in memory, you are on occasion likely to see a web page with a banner that says something like, “This content is X days old.” This banner informs you that instead of connecting to the Internet, Web Browser is displaying a page from memory. Of course, you can refresh the page anytime.
Using Web Browser’s features You can perform other actions by tapping items in menus. Like other Palm OS® applications, when you press Function + Menu , the title bar is replaced by the menu bar. Menu bar Menu items Getting help in Web Browser Help is available in the following locations: ■ The link on the Web Browser home page. Link to Palm.com (Wireless Edition) ■ Most dialog boxes in Web Browser have help about the options in the dialog box. To see that information, tap the Tips icon .
Chapter 15 Using PalmSource® Web Browser Opening Web Browser Web Browser can be opened using the Web button or the Web icon. To open Web Browser: ■ Press the Web application button on the front panel of your handheld. Web Browser may take a moment to load the first page. Web button ■ Press Home , and then select the Web Browser icon . When you open Web Browser, you immediately go to the home page.
Browsing the Web on your handheld 3. Tap Go. During the short delay while the new page is downloaded, the title bar displays information about the download process. Tells you what Web Browser is doing (receiving data, sending data) Stop icon changes appearance during download Indicates how much data has been downloaded so far (in kilobytes) Following a link Many web pages contain links, which are text or pictures that when clicked, take you to another web page or to another part of the same page.
Chapter 15 Using PalmSource® Web Browser To go forward through the History list: ■ Tap the Forward icon . Going to your home page Your home page is set by you in the General Preferences. See “Changing your home page” later in this chapter for information about setting the URL for your home page. Your home page opens when you tap the Home icon and can also be set as your starting page that displays every time you start a new browser session.
Refreshing a page 3. If the file has to be handed off to another application (such as Address Book), you see a dialog box that prompts you to accept the file transfer. The progress information in the title bar tells you how much data has been downloaded to your handheld. If your handheld can’t recognize the file type, you see an alert dialog box that tells you that the file is in an unknown format. Web Browser does not download the file.
Chapter 15 Using PalmSource® Web Browser You can also view old content instead of accessing the Internet. (See “Setting Connecting Preferences” later in this chapter.) You can force Web Browser to download the latest content from the Internet by refreshing the page. Tap Refresh icon Viewing information about a web page Because of the limited space on the handheld screen, Web Browser doesn’t display the current web address (URL) all the time.
Bookmarking your favorite pages Adding a bookmark If you would like to visit the current page again, add a bookmark to the Bookmark list. To add a bookmark for the current page: 1. Press Function + Menu . 2. Tap Bookmark URL in the Page menu. 3. (Optional) Change the bookmark name, URL, or category. Tap here to change the bookmark name Tap here to change the URL Tap here to choose a category 4. Press Function + Enter , or tap Done.
Chapter 15 Using PalmSource® Web Browser Editing information about a bookmark You can edit the name and URL of a bookmark, and change its category. To edit information about a bookmark: 1. Tap the Web Content icon . 2. Tap Bookmarks. 3. Tap the name of the bookmark you want to edit. 4. Tap Edit. 5. Tap the Name field, and then enter the new name. 6. Tap the URL box to display the URL Viewer and change the address. 7. Tap the Category pick list to change the category or create a new category.
Saving pages Saving pages Although Web Browser keeps a History list of all the pages you visited recently, it doesn’t keep items in the list indefinitely. If you want to save a page (such as a travel itinerary or Internet order receipt) indefinitely, create a saved page. A saved page is a copy of the page. The copy is stored on the handheld until you delete it. Saving a page You can also save a page by going to the Web Content dialog box, tapping Saved Pages, and then tapping Save. To save a web page: 1.
Chapter 15 Using PalmSource® Web Browser 3. Tap the name of the saved page you want to open. Tap a name to select that page 4. Tap Go. Editing information about a saved page You can edit the name of a saved page and change its category. To edit information about a saved page: 1. Tap the Web Content icon . 2. Tap Saved Pages. 3. Tap the name of the saved page you want to open. 4. Tap Edit. 5. Tap the Name field, and then enter the new name. 6.
Saving pages Copying text from a page to another application To copy the text of a web page into another application, use Copy Page. Copy Page doesn’t copy images, only text. To copy text from a page: 1. Press Function + Menu . 2. Tap Edit, and then select Copy Page. You can then paste the copied page into another application, such as Memo Pad. Deleting a saved page To delete a saved page: 1. Tap the Web Content icon . 2. Tap Saved Pages. 3. Tap the name of the saved page you want to delete.
Chapter 15 Using PalmSource® Web Browser 2. Enter text and tap find. Text is highlighted. Finding web pages you recently visited Using the Back and Forward icons to browse through the pages you recently visited, one page at a time, can be tedious. Instead, use the History list to view a list of the pages you visited and go directly to any page in that list. The History list contains a record of all of the pages you visited recently, up to the limit you set in Web Preferences.
Using Web Preferences Setting General Preferences The General Preferences options enable you to customize your home page, starting page, what is loaded, and your History List memory. This section provides details about each of these preferences. Changing your home page You can change your home page to any web address. Your home page opens when you tap the Home icon . To change your home page: 1. Press Command Stroke + R. Alternately, press Function Option menu. + Menu 2. Tap the Home Page field.
Chapter 15 Using PalmSource® Web Browser 2. Tap the Start with pick list and select either Last Page or Home Page. Select a starting page 3. Press Function + Enter , or tap Done. Enabling or disabling image download Images in web pages can be very large. You can make web pages download faster by removing images. To enable or disable images download: 1. Press Command Stroke Alternately, press Function Option menu. 2. + R.
Using Web Preferences 2. Select or deselect the Enable JavaScript check box. When the box is checked, JavaScript is enabled. Tap here 3. Press Function + Enter , or tap Done. Changing the size of the History list cache memory Storing pages in the History List enables you to retrieve pages quickly without downloading. Because memory on your handheld is often limited, you can adjust the size of your History list cache memory to match you needs. To change the size of the History list: 1.
Chapter 15 Using PalmSource® Web Browser IMPORTANT Clearing the History list removes all record of your recent browsing history. If you need to remember the location of a page you recently visited, create a bookmark or a saved page for that page before clearing the History list. To clear the History list: 1. Press Command Stroke + R. Alternately, press Function Option menu. 2. + Menu , and select Preferences on the Tap Clear. NOTE This action only clears the contents of the History list.
Using Web Preferences 3. 4. Change the options. Ask before connecting You are notified before Web Browser accesses the Internet. Offer old content if available Web Browser displays old pages from its History list instead of retrieving pages from the Internet, even if the old pages are outdated. Use Proxy Server Enables to designate a proxy server. Press Function + Enter , or tap Done.
Chapter 15 Using PalmSource® Web Browser 3. In the Autofill text fields check box, do one of the following: – To turn off autofill, tap to remove the checkmark. – To turn on autofill, tap to select it. Tap here 4. Press Function + Enter , or tap Done. Enabling or disabling cookies Some web sites store information in a small text file, called a “cookie.” Cookies usually contain information about you and your preferences for that web site.
Finding the Web Browser version number 3. In the Enable cookies check box, do one of the following: – To prevent Web Browser from storing cookies, tap to remove the checkmark. – To accept cookies, tap to select it. Tap here – Press Function , or tap Done. + Enter Finding the Web Browser version number Web Browser may use specialized Palm OS applications to help it display web content. Some of these applications may only be compatible with a particular version of Web Browser.
Chapter 15 Using PalmSource® Web Browser Page menu Bookmark URL Bookmarks the current page. History Opens the History list, where you can view the sites you most recently accessed. Info Opens the Web Page Info dialog box, enabling you to view the name, URL, and size of the current web page. Options menu 294 Bigger Text / Smaller Text Increases or reduces the size of the screen text. About Web Browser Shows version information about Web Browser.
CHAPTER 16 Using World Clock World Clock enables you to view the current time and date in multiple locations and to set an alarm. Use World Clock to do the following: ■ View the current time and date in three locations. ■ Open a preferences screen where you can set the time and date for all the applications on your handheld. ■ Set an alarm. ■ Set Daylight Saving options. To open World Clock and view the time: 1. Press Home 2. Select the World Clock icon TIP . .
Chapter 16 Using World Clock The following procedures show you how to set the Location and Date & Time from within World Clock. See “Date and Time preferences” in Chapter 18 for details on setting these preferences. To set the location: 1. Tap the primary location pick list. Primary location pick list 2. Tap the location you want to use as the primary location. The location you select is typically a large city in the same time zone as the one where you live.
Setting the primary location To set the time: 1. Tap Set Date & Time. 2. Tap the Set Time box. Tap to set time 3. Tap the up or down arrows to change the hour. 4. Tap each number of the minute, and then tap the arrows to change them. 5. Press Function + Enter , or tap OK. 6. Press Function + Enter , or tap Done.
Chapter 16 Using World Clock Setting the secondary locations The secondary locations display the date and time in two locations other than the primary location. You can use the secondary locations to view the time in places to which you travel or you need to contact people. The date and time in the secondary locations are based on the Date & Time in the primary location. To select the secondary locations: 1. Tap the pick list next to the secondary location. Secondary location pick list 2.
Adding a location 7. (Optional) Tap the Time Zone box and select a time zone. 8. Press Function + Enter , or tap OK. 9. Press Function + Enter , or tap Done. To set Daylight Saving options: 1. From the Edit Location dialog box, tap the This location observes Daylight Saving Time check box to select it. 2. Tap the Start box. 3. Tap the month when daylight saving begins. 4. Tap the Week pick list. 5. Select the week when daylight saving begins within the selected month. 6.
Chapter 16 Using World Clock Modifying a Location If you add a location and later realize you did not use the correct settings, you can modify the location. To modify a Location: 1. Tap a Location pick list. 2. Select Edit List. 3. Select the location you want to modify. 4. Tap Edit. 5. Adjust the settings. See “Adding a location” earlier in this chapter for details. 6. Press Function + Enter , or tap OK. 7. Press Function + Enter , or tap Done.
Setting an alarm Setting an alarm In addition to setting and displaying the Date & Time, World Clock also provides a convenient travel alarm feature. You can set an alarm to sound during the next 24-hour period. To set an alarm: 1. Tap the box next to the Alarm icon 2. Tap the time columns to set the hour and minute. 3. Press Function 4. When the alarm reminder message appears, do one of the following: + Enter to open the Set Alarm dialog box. , or tap OK.
Chapter 16 Using World Clock Using World Clock menus World Clock menus are shown here for your reference, and World Clock features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands. Options menu Display Options Opens a dialog box where you can choose which information appears on the World Clock screen. Show Multiple Locations. Activates the secondary location displays.
CHAPTER 17 Performing HotSync® Operations HotSync® technology enables you to synchronize data between one or more Palm OS® handhelds and Palm™ Desktop software or another PIM such as Microsoft Outlook. To synchronize data, you must connect your handheld and Palm Desktop software. You can then either place your handheld in the cradle/ cable attached to your computer or use your wireless local area network (LAN) to synchronize data. You can also use infrared communications or a modem.
Chapter 17 Performing HotSync® Operations 3. Click the General tab and select one of the following options: Always available Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld. With this option, the HotSync Manager synchronizes data even when Palm Desktop software is not running.
Customizing HotSync application settings 6. If you are attached to a network, click the Network tab to display the network settings and adjust the options as needed. For more information, see “Conducting network HotSync operations” later in this chapter. 7. Click OK. To set the HotSync options on Mac computers: 1. Double-click the HotSync Manager icon in the Palm folder. 2. Click the HotSync Controls tab and select any of the following options.
Chapter 17 Performing HotSync® Operations handheld or Palm Desktop software, or to avoid synchronizing a particular type of file because you don’t use it. In addition to the conduits for Date Book, Address Book, To Do List, Memo Pad, Note Pad, and PalmTM Photos, Palm Desktop software includes System and Install conduits, as well as conduits for the VersaMailTM application. The System conduit backs up the system information stored on your handheld, including ShortCuts.
Customizing HotSync application settings 7. Click OK. 8. Click Done to activate your settings. To customize HotSync application settings on a Mac computer: 1. Double-click the Palm Desktop icon in the Palm folder. 2. From the HotSync menu, choose Conduit Settings. 3. From the User pop-up menu, select the appropriate username. 4. Select an application in the Conduit list. 5. Click Conduit Settings. Shown with Mac OS X 6.
Chapter 17 Performing HotSync® Operations Conducting network HotSync operations When you use the network HotSync technology, you can take advantage of the wireless LAN connectivity available in many environments. Network HotSync technology enables you to perform a network HotSync operation using an 802.11b radio.
Conducting network HotSync operations 5. If your username does not appear, click New, enter your username, and click OK. 6. Click OK again. 7. Perform one of the following: – Put your handheld in the cradle/cable, and perform a HotSync operation. The HotSync operation records network information about your computer on your handheld. With this information, your handheld can locate your computer when you perform a HotSync operation over the network. You are ready to perform a network HotSync operation.
Chapter 17 Performing HotSync® Operations To perform a wireless network HotSync operation: 1. Press Home . 2. Tap the HotSync icon 3. Tap Network, and then tap the HotSync icon. . Tap Network Tap here to start a network HotSync operation Setting up your handheld during the first HotSync operation If you did not perform a cradle/cable HotSync operation, you must set up your network connection from your handheld.
Conducting network HotSync operations 4. Tap Next. Tap Next 5. Perform one of the following: – If your PCs was found on your wireless LAN, select your PC and tap next. Tap Done and you are ready to perform a HotSync operation. Select a PC Tap Next – If your PC was not found, you will need to manually add your PC using your IP address or the name of your PC. Go to the next step. 6. Tap Other.
Chapter 17 Performing HotSync® Operations 7. Enter the PC name or IP address for your PC and tap Next. Enter IP address or PC name Tap Next 8. Tap Done. Tap Done Performing cradle/cable HotSync operations The simplest way to synchronize data is to perform a direct HotSync operation by placing your handheld in the cradle/cable and pressing the HotSync button.
Performing cradle/cable HotSync operations To perform a local HotSync operation on a Windows computer: 1. Place your handheld in the cradle/cable. 2. If the HotSync Manager is not running, start it: On the Windows desktop, click Start, and then choose Programs. Navigate to the Palm Desktop software program group and choose HotSync Manager. Alternatively, you can start the Palm Desktop software, which automatically opens the HotSync Manager. 3. Press the HotSync button on the cradle/cable.
Chapter 17 Performing HotSync® Operations The HotSync Progress dialog box appears and synchronization begins. 4. Wait for a message on your handheld indicating that the process is complete. After the HotSync process is complete, you can remove your handheld from the cradle/cable. Gently tilt your handheld forward in the cradle, and then lift it up to remove it. Performing a direct HotSync operation: Mac computer When you installed Palm Desktop software, you entered a username.
Performing cradle/cable HotSync operations If you are a system administrator preparing several handhelds for a group of users, you may want to create a user profile. See “Creating a user profile” later in this chapter before performing the following steps. You must perform your first HotSync operation with a local, direct connection, or with infrared communication. IMPORTANT The following steps assume that you have already installed Palm Desktop software.
Chapter 17 Performing HotSync® Operations 3. Press the HotSync button on the cradle/cable. The HotSync Progress dialog box appears, followed by the Select User dialog box. 4. In the Select User dialog box, select the username you entered when you installed the Palm Desktop software, and click OK. Shown with Mac OS X The HotSync Progress dialog box reappears, and synchronization begins. Shown with Mac OS X 5. Wait for a message on your handheld indicating that the process is complete.
Conducting IR HotSync operations Conducting IR HotSync operations You can use the infrared (IR) port on your handheld to perform HotSync operations. When you perform an IR HotSync operation, you don’t need your cradle/cable. However, you must have a computer that’s equipped with an IR port and that supports the IrCOMM implementation of the Infrared Data Association (IrDA) standards. This is especially useful if you travel with an infrared-enabled laptop.
Chapter 17 Performing HotSync® Operations c. Click the Local tab. d. In the Serial Port drop-down box, select the simulated port that your computer uses for infrared communication. See the documentation for your operating system for instructions on finding the simulated port. This information is usually located in the Control Panel. – Click OK. NOTE If your cradle/cable is connected to a USB port, you can continue using it while HotSync Manager is configured for infrared communication.
Conducting IR HotSync operations Performing an IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation, it’s easy to perform the actual operation. To perform an IR HotSync operation: 1. Press Home . 2. Tap the HotSync icon 3. Tap Local. . Tap here Select IR to PC/Handheld 4. Tap the pick list below the HotSync icon and select IR to PC/Handheld. 5. Position the IR port of your handheld within a couple of inches of the infrared port of your computer.
Chapter 17 Performing HotSync® Operations To return to local USB cradle/cable HotSync operations on a Windows computer: 1. If necessary, connect the cradle/cable to the USB port of the computer you use for HotSync operations. 2. Click the HotSync Manager icon in the Windows system tray, and select Local USB if it is not already selected. To return to local serial cradle/cable HotSync operations on a Windows computer: 1.
Creating a user profile Creating a user profile A user profile enables you to install the same set of data onto multiple Palm OS handhelds before each handheld is individualized with a specific username and data file. A handheld that is preconfigured with a user profile can be given to anyone because the handheld is not yet identified by a unique username. The handheld acquires a unique username when the new user performs his or her first local HotSync operation.
Chapter 17 Performing HotSync® Operations 7. Select the profile from the User list, and create the data for the profile (for example, a company phone list). To create a user profile on a Mac computer: 1. Open Palm Desktop software. 2. From the User pop-up menu, select Edit Users. 3. Click New Profile. Shown with Mac OS X 4. Enter a unique name for the profile and click OK. Shown with Mac OS X 5. Close the Users window. 6. From the User pop-up menu, select the new profile. 7.
Creating a user profile 4. Select the profile you want to load on the handheld, and click OK. 5. Click Yes to transfer all the profile data to the handheld. The next time you perform a HotSync operation, Palm Desktop software prompts you to assign a username to the handheld. To use a profile for the first-time HotSync operation on a Mac computer: 1. Connect the new handheld to the HotSync cradle/cable. 2. Press the HotSync button 3.
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CHAPTER 18 Setting Preferences for Your Handheld Preferences enable you to customize the configuration options on your handheld. The options are grouped into three categories: General, Communication, and Personal. Each category provides access to a list of relevant Preferences screens. Use Preferences to do the following: ■ ■ Access the General Preferences screens to customize any of the following settings: Date & Time Set the location, date, and time. Digitizer Calibrate the screen on your handheld.
Chapter 18 Setting Preferences for Your Handheld Turn on the 802.11b radio and set up your Wi-Fi network. Wi-Fi ■ Access the Personal Preferences screens to customize any of the following settings: Buttons Reassign different applications to the buttons on the front panel of your handheld, and to the HotSync® button on the cradle. Color Theme Select a color theme to change the appearance of your handheld screen. Owner Enter your name, phone number, and other owner information to your handheld.
Setting General Preferences Date and Time preferences The Date and Time Preferences screen enables you to set the date, time, time zone. When you select a time zone that supports daylight savings, your handheld automatically makes the time change on the appropriate date. To set the time zone: 1. Tap the Location pick list. 2. Select a time zone.
Chapter 18 Setting Preferences for Your Handheld To set the time: 1. Tap the Set Time box. 2. Tap the up or down arrows to change the hour. 3. Tap each number of the minute, and then tap the arrows to change the numbers. 4. Press Function + Enter , or tap OK. Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen. This is the same screen that appears when you start your handheld for the first time.
Setting General Preferences To set the country default: ■ Tap the Preset to pick list and select a country. Tap here Time, date, week start, and numbers formats The Time setting defines the format for the time of day. The time format that you select appears in all applications on your handheld. To select the time, date, week start, and numbers format: 1. Tap the Time pick list and select a format. 2. Tap the Date pick list and select a format. 3.
Chapter 18 Setting Preferences for Your Handheld Graffiti 2 Preferences The Graffiti 2 Preferences screen enables you select an alternate stroke shape for specific characters. To select alternate strokes: 1. From the General Preferences list, select Graffiti 2. 2. Tap the letter you want to change. 3. Tap the check box to activate the alternate stroke. 4. Tap Done. 5. Repeat steps 2 through 4 for other letters. 6. Tap Done.
Setting General Preferences To set key clicking: ■ Tap check box to enable or disable key clicking. Tap check box To set key press-and-hold functionality: ■ Tap the Press and hold key pick list, and select the function. Tap pick list and select function Remapping keys Keys can be remapped from their default function to any of the keys or buttons available on the handheld, including the Function keys. To remap a key: 1. Tap Remap keys. 2. Tap a key.
Chapter 18 Setting Preferences for Your Handheld 3. Tap Remap. You can choose to remap the key and the Function + key combination. Mapping function Tap to remap key Tap to remap Function + key combination 4. Tap Save. Tap pick list and select keyboard Tap character 5. Press Function + Enter , or tap Done. Power preferences The Power preferences screen enables you to set the automatic shutoff interval, and the Beam Receive feature.
Setting General Preferences If you find that your handheld shuts itself off before you finish reviewing the information on the screen, you should increase the time setting of the automatic shutoff feature. IMPORTANT VPN only supports an Auto-off delay of 30 seconds. To set the Auto-off delay: 1. Tap the Auto-off After pick list. 2. Select the setting you want to use for the automatic shutoff feature: 30 seconds, 1 minute, 2 minutes, or 3 minutes. If you are using VPN, select 30 seconds.
Chapter 18 Setting Preferences for Your Handheld Beam Receive You can choose to turn off the Beam Receive feature. This prohibits anyone from beaming information to your handheld. It also results in a slight saving of battery power. To change the Beam Receive setting: ■ Tap the Beam Receive pick list and select On or Off. Sounds and Alerts preferences The Sounds and Alerts Preferences screen enables you to set the alarm options and sounds for your handheld.
Setting General Preferences 3. Tap the Game Sound pick list and select the sound level. 4. Tap the Alarm Sound pick list and select the sound level. The Game Sound setting works only with games that are programmed to respond to this setting. Older games typically do not respond to this setting. Alarm Vibrate and indicator light settings You can set alarms in Date Book, Note Pad and World Clock to remind you of important meetings or notes.
Chapter 18 Setting Preferences for Your Handheld To turn Writing Area Preferences on and off: 1. From the General Preferences list, select Writing Area. 2. Tap On or Off. 3. If you selected On in the previous step, select the Show penstrokes check box to display penstrokes while writing, or deselect this check box to hide penstrokes. 4. Tap Done. See “Using Graffiti 2 writing to enter data” in Chapter 3 for details on using full- screen writing to enter data.
Setting Communication Preferences 3. From the Communication Preferences list, select the name of the Preferences screen you want to view. You can also press Left, Right, Up, and Down on the navigator to highlight a Preferences screen name and then press Select on the navigator to open that Preferences screen. TIP Connection preferences The Connection Preferences screen enables you to define the settings used to connect your handheld to other devices.
Chapter 18 Setting Preferences for Your Handheld IR to PC connection The following example shows you how to edit the IR to PC/Handheld connection to adjust the communication speed; you can similarly edit other connections or settings or create a custom connection. You can use the IR to PC/Handheld connection to perform a remote IR HotSync operation.
Setting Communication Preferences 4. Press Function + Enter , or tap OK. 5. Press Function + Enter , or tap OK again to save the configuration. After you create the configuration, you need to set up the HotSync Manager of your Desktop application and the HotSync application of your handheld to perform a modem HotSync operation. Network preferences CAUTION Network preferences settings are for advanced users only.
Chapter 18 Setting Preferences for Your Handheld To select a service: 1. Tap the Service pick list. Tap here to display a list of service templates 2. Select the predefined service template you want to use. Entering a username The User Name setting identifies the name you use when you log in to your service provider or your dial-in server. Although this field can contain multiple lines of text, only two lines appear onscreen. To enter a username: 1. Tap the User Name field. 2. Enter your username.
Setting Communication Preferences If you are concerned about security, select the Prompt option and do not enter a password. To enter a password: 1. Tap the Password box. 2. Enter the password you use to log in to your server. . Enter password here Tap here 3. Press Function + Enter , or tap OK. The Password field is updated to display the word “Assigned.
Chapter 18 Setting Preferences for Your Handheld To enter your server phone number: 1. Tap the Phone field. 2. Enter the phone number for your service provider or dial-in server. Enter the phone number here 3. If you need to enter a prefix or disable call waiting, skip to those procedures. Otherwise, press Function + Enter , or tap OK. Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line.
Setting Communication Preferences To disable call waiting: 1. Tap the Disable call waiting check box to select it. Enter your disable code here Select this box if you need to disable call waiting 2. Enter the code to disable call waiting on the Disable call waiting line. Each telephone company assigns a code to disable call waiting. Contact your local telephone company for the code that is appropriate for you. 3. Press Function + Enter , or tap OK.
Chapter 18 Setting Preferences for Your Handheld It’s a good idea to add at least three commas before your calling card number to compensate for the cue delay. TIP 3. Press Function + Enter , or tap OK. Connecting to your service After you set your Connection and Network preferences, establishing a connection to your service provider or to your company’s network (dial-in server) is easy.
Setting Communication Preferences To add connection details: 1. Tap the service field. 2. Tap Details. Idle timeout The Idle timeout setting defines how long your handheld waits before dropping the connection with your service provider or dial-in server when you switch out of a TCP/IP application. To set the Idle timeout: 1. Tap the Idle timeout pick list and select one of the following options: 1 minute Waits one minute for you to open another application before it drops the connection.
Chapter 18 Setting Preferences for Your Handheld Defining primary and secondary DNS The Domain Naming System (DNS) is a mechanism in the Internet for translating the names of host computers into IP addresses. When you enter a DNS number (or IP address) you are identifying a specific server that handles the translation services. Each IP address has four sections, separated by periods. In the Details dialog box, you enter each section separately.
Setting Communication Preferences To identify dynamic IP addressing: ■ Tap the IP Address check box to select it. Tap to select automatic IP address To enter a permanent IP address: 1. Tap the IP Address check box to deselect it and display a permanent IP address field below the check box. Tap to deselect automatic IP address 2. Tap the space to the left of the first period, and then enter the first section of the IP address. Each section must be a number from 0 to 255. 3.
Chapter 18 Setting Preferences for Your Handheld You can create login scripts from the Login Script dialog box on your handheld, accessed from the Details dialog box in Network Preferences. Tap here to see the list of available commands NOTE You can also use non-ASCII and literal characters in your login script. Creating a login script on your handheld You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box.
Setting Communication Preferences Send Transmits specific characters to the TCP/IP server to which you are connecting. Send CR Transmits a carriage return or LF character to the TCP/IP server to which you are connecting. Send User ID Transmits the user ID information entered in the User ID field of the Network Preferences screen. Send Password Transmits the password entered in the Password field of the Network Preferences screen.
Chapter 18 Setting Preferences for Your Handheld Deleting a service template There is only one way to delete a service template: use the Delete command from the Service menu. To delete a service template: 1. Tap the Service pick list. 2. Select the service template you want to delete. 3. Press Command Stroke + D. Alternately, press Function Service Menu. 4. Press Function + Enter + Menu , and then select Delete on the , or tap OK.
Setting Communication Preferences If your corporate network requires the use of a VPN account, contact your network administrator for setup information. IMPORTANT The VPN Preferences allows you to setup and manage your VPN account on your handheld. This section describes how to configure and setup your account so that it is used for all future network connections. Configuring your VPN account You can set up and edit your VPN account. To set up your VPN account: 1. Tap VPN pick list and select Enable.
Chapter 18 Setting Preferences for Your Handheld 3. Fill out the information required by each screen. When you are finished, your VPN service is enabled and the account active. When VPN is enabled, the selected account is used for all future connections. To edit your VPN account or add a new account: 1. Tap VPN pick list and select Enable. Tap pick list and select Enable 2. Tap the Account button and select Edit Accounts.
Setting Communication Preferences 3. Perform on of the following: – Select the account and tap Edit to edit the current account. – Tap Add to add a new account 4. Follow the instructions to add a VPN account or edit your current VPN account. When you are finished, your VPN service is enabled and the account is active with the new settings. When VPN is enabled, the selected account is used for all future connections.
Chapter 18 Setting Preferences for Your Handheld 2. Make a Wi-Fi connection using the Wi-Fi preferences screen or an Internet application, such as PalmTM VersaMailTM or PalmSource® Web Browser. A signing-in screen should appear indicating that you are connecting to your VPN account. Example of a signing-in screen 3. Check your connection by pressing Command stroke lock icon appears in the radio signal strength indicator. and verifying that a Verify lock appears in radio signal strength indicator 4.
Setting Communication Preferences Wi-Fi preferences The Wi-Fi Preferences screen allows you to configure your 802.11b network settings and view network status. IMPORTANT Your Tungsten C handheld operates in the Industry Scientific and Medical band (ISM). Not all countries support all channels in the ISM band. Because the regulations for wireless communication vary between countries, the Tungsten C handheld is only certified for use in the country where it was originally sold.
Chapter 18 Setting Preferences for Your Handheld To view Wi-Fi information: ■ Tap Info. When you are disconnected from the network, the Wi-Fi Info screen shows only the MAC address. Tap here Conserving battery power You can extend your battery power by selecting the Conserve power option. This option dynamically adjusts the coverage area and polling rate to use less power. To conserve battery power: ■ Tap Conserve power.
Setting Communication Preferences To add or edit an infrastructure access point Wi-Fi network: 1. Tap Wi-Fi in the Preferences main screen. 2. Tap the Network pick list and select Edit Networks. Select Edit Networks 3. Perform one of the following: – Select a network and tap Edit. – Tap Add. 4. Edit or add the information. If you are adding WEP encryption, see “WEP Encryption” later in this chapter. Add or edit information Tap Details 5.
Chapter 18 Setting Preferences for Your Handheld 6. Select Access Point (infrastructure). Select Access Point 7. Tap Advanced. Tap Advanced 8. Tap the IP Address or DNS Server pick list and select Manual.
Setting Communication Preferences 9. Add the addresses and press Function + Enter , or tap OK. You can also choose to use a short preamble by selecting the Use short preamble check box. Enter addresses To add or edit a peer-to-peer (ad-hoc) Wi-Fi network: 1. Tap Wi-Fi in the Preferences main screen. 2. Tap the Network pick list and select Edit Networks. Select Edit Networks 3. Perform one of the following: – Select a network and tap Edit.
Chapter 18 Setting Preferences for Your Handheld 4. Edit or add the information. If you are adding WEP encryption, see “WEP Encryption” later in this chapter. Add or edit information Tap Details 5. Tap Details. 6. Tap the connection type pick list and select Peer-to-peer (ad-hoc). Select Peer-to-Peer 7. Tap the Channel pick list and select the channel number.
Setting Communication Preferences 8. Perform one of the following: – Press Function + Enter , or tap OK if you want the IP and DNS addresses automatically retrieved. – Tap Advanced to manually set your IP or DNS address. Tap Advanced to manually set IP or DNS addresses 9. Tap IP Address or DNS Server pick list, and select Manual. Select Manual 10. Enter the addresses and press Function + Enter , or tap OK. You can also choose to use a short preamble by selecting the Use short preamble check box.
Chapter 18 Setting Preferences for Your Handheld WEP Encryption Wired Equivalent Privacy (WEP) is the standard 802.11b security protoco8. Data encryption protects the vulnerable wireless link between clients and access points. 40-bit keys are commonly called 64-bit, and 104-bit keys are commonly called 128-bit because the other 24 bits are automatically assigned. You can use a passphrase to generate the key.
Setting Communication Preferences 6. Tap Key Type pick list and select a WEP key type. Select a WEP key type The following WEP key types are available: 7. 40-bit hex Creates a 10-digit hexadecimal number. 40-bit ASCII Creates a five-character string. 40-bit passphase Creates a variable-length string. 104-bit hex Creates a 26-digit hexadecimal number. 104-bit ASCII Creates a 13-character string. 104-bit passphrase Creates a variable-length string.
Chapter 18 Setting Preferences for Your Handheld 8. Enter the WEP key. If the Four keys check box is selected, you enter four keys. One key Four keys Enter the WEP keys 9. Tap the Key Index pick list and select an index number if you selected the Four keys check box. The index number specifies which of the four keys to use at a given time. Some access points automatically broadcast their key index.
Setting Personal Preferences 3. From the Personal Preferences list, select the name of the Preferences screen you want to view. You can also press Left, Right, Up, and Down on the navigator to highlight a Preferences screen name and then press Select on the navigator to open that Preferences screen. TIP Buttons preferences The Buttons Preferences screen enables you to associate different applications with the buttons on the front of the handheld.
Chapter 18 Setting Preferences for Your Handheld HotSync Buttons Preferences The Buttons Preferences screen also enables you to associate various applications with the HotSync button on the cradle/cable and the HotSync button on an optional modem accessory. Any changes that you make in the HotSync Buttons dialog box become effective immediately; you do not have to change to a different screen or application. To change the HotSync Buttons Preferences: 1. Tap More. 2.
Setting Personal Preferences To select a color theme: 1. Select a theme. The new colors immediately appear on the screen. You can scroll through the various color selections until you find the one you want to use. 2. Press Function + Enter , or tap Done. Owner preferences The Owner Preferences screen enables you to record a name, company name, phone number, or any other information that you want to associate with your handheld.
Chapter 18 Setting Preferences for Your Handheld To unlock the Owner Preferences screen: 1. Tap Unlock. Tap here 2. Enter the password that you defined in the Security Preferences screen. 3. Press Function + Enter , or tap OK. Security preferences Your handheld comes with a security feature so that unauthorized users cannot view the entries you want to protect.
Setting Personal Preferences To assign a password: 1. Tap the Password box. Tap here 2. Enter a password. 3. Enter a hint to help you remember your password if you forget it. This is optional. 4. Enter a quick password. This is optional. 5. Press Function 6. Enter the same password a second time, and press Function tap OK. + Enter , or tap OK. + Enter , or Changing or deleting a password Once you define a password for your handheld, you can change or delete it at any time.
Chapter 18 Setting Preferences for Your Handheld 4. Do one of the following: – To change the password, hint, or quick password, enter the new information, and press Function + Enter , or tap OK. – To remove the password, tap Unassign. Masking your password entry Masking your password entry secures your password against accidental viewing by another person. The password only shows asterisks as you are entering the characters. To mask your password entry: 1.
Setting Personal Preferences Setting the quick password delay time limit You can set a quick password delay time limit to accommodate your personal preference. After the delay limit has been reached, you must enter the full password. For more information about the quick password, see “Changing or deleting a password” earlier in this chapter. To set the quick password delay time limit: 1. Press Function + Menu , and then select Security Options. 2.
Chapter 18 Setting Preferences for Your Handheld To set your handheld to lock when you turn it off: 1. Tap the Auto Lock Handheld box. Tap here 2. Enter your password. 3. Select On power off. Select On power off 4. Press Function + Enter , or tap OK. NOTE Turn off and then turn on your handheld to enable this change. To set your handheld to lock at a preset time: 1. Tap the Auto Lock Handheld box. Tap here 2. 372 Enter your password.
Setting Personal Preferences 3. Select At a preset time, and then use the arrows to set the time. Select At a preset time 4. Press Function + Enter , or tap OK. NOTE Turn off and then turn on your handheld to enable this change. To set your handheld to lock after a period of inactivity: 1. Tap the Auto Lock Handheld box. Tap here 2. Enter your password. 3. Select After a preset delay.
Chapter 18 Setting Preferences for Your Handheld 4. Enter the inactive period, and then select Minute(s) or Hour(s) from the pick list. 5. Press Function + Enter , or tap OK. NOTE You need to turn off and then turn on your handheld before this change is enabled. IMPORTANT If you lock your handheld, you must enter the exact password to reactivate your handheld. If you forget the password, your handheld will present the hint you have entered to help you remember the password.
Setting Personal Preferences If you are not locked out of your handheld and you forgot your password, your handheld displays a hint, if you entered one, to help you remember the password. If you are still unable to remember the password, you can delete it from your handheld. IMPORTANT If you synchronize with your computer before deleting a forgotten password, your handheld restores your private entries the next time you perform a HotSync operation, but it does not restore the password.
Chapter 18 Setting Preferences for Your Handheld Masked records appear as gray placeholders in the same position they would appear if they were not masked, and are marked with a lock icon. Hidden records disappear completely from the screen. If you define a password for your handheld, you must enter it to display private records. To hide all private records: 1. Tap the Current Privacy pick list and select Hide Private Records. . Tap Hide Private Records 2. Press Function private records.
Setting Personal Preferences To display all private records: 1. Do one of the following: – Tap the Current Privacy pick list and select Show Private Records. – If you do not have a password, hidden and masked records become visible. If you have a password, the Show Private Records dialog box appears. Go to step 2. Tap here 2. Enter your password. 3. Press Function + Enter , or tap OK. To unmask individual records: 1. Select a masked record. 2.
Chapter 18 Setting Preferences for Your Handheld Hiding or masking your private records automatically You can set your handheld to automatically hide or mask your private records when any one of the following occur: ■ When you turn off the power ■ At a time you specify ■ After a period of inactivity you specify To hide or mask your records when you turn your handheld off: 1. Select Automatic. Select Automatic 2.
Setting Personal Preferences 4. Select On power off. Select On power off 5. Press Function + Enter , or tap OK. NOTE Turn off and then turn on your handheld to enable this change. To automatically hide or mask records at a preset time: 1. Select Automatic. Select Automatic 2. Tap the Automatically pick list and select either Mask Private Records or Hide Public Records. Select to mask or hide records Tap box 3. Tap When box.
Chapter 18 Setting Preferences for Your Handheld 4. Select At a preset time, and then use the arrows to set the time. Select At a preset time 5. Press Function + Enter , or tap OK. NOTE Turn off and then turn on your handheld to enable this change. To automatically hide or mask your records after a period of inactivity: 1. Select Automatic. Select Automatic 2. Tap the Automatically pick list and select either Mask Private Records or Hide Public Records.
Setting Personal Preferences 4. Select After a preset delay. Select After a preset delay Tap to select Minutes or Hours Enter the amount of time 5. Enter the inactive period, and then select Minute(s) or Hour(s) from the pick list. 6. Press Function + Enter , or tap OK. NOTE Turn off and then turn on your handheld to enable this change. Encrypting your data You can encrypt selected data whenever your handheld locks.
Chapter 18 Setting Preferences for Your Handheld 5. Select the applications whose data you want to encrypt. 6. If you want to encrypt only private records, select Encrypt private records only. 7. Tap the Encryption type pick list and select a type. Select encryption type 8. Press Function + Enter , or tap OK. Using security shortcuts You can create shortcuts to activate certain security features, such as locking the handheld or masking private records.
Setting Personal Preferences To create and activate security shortcuts: 1. Press Function + Menu , and then select Security Options. 2. Select Shortcuts from the Options pick list. 3. Tap the check box for the security shortcut you want to activate. Tap to select shortcut Select character to change the shortcut key 4. If you want to change the current character, tap and drag the stylus to select the character, and type the new character.
Chapter 18 Setting Preferences for Your Handheld 3. Select the ShortCut Text area and enter the text that you want to appear when you write the ShortCut characters. You may want to add a space (space character) after the last word in your ShortCut text. This way, a space automatically follows the ShortCut text. TIP 4. Press Function + Enter , or tap OK. To use a ShortCut, press Press Function + ShortCut followed by the ShortCut characters.
APPENDIX A Maintaining Your Handheld This appendix provides information on the following: ■ Taking proper care of your handheld ■ Prolonging battery life ■ Resetting your handheld ■ Removing and installing your SIM card Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble-free service. Please observe the following general tips when using your handheld: ■ Take care not to scratch the screen of your handheld. Keep the screen clean.
Appendix A Maintaining Your Handheld Battery considerations Please note the following considerations for the battery in your handheld: ■ Under normal conditions, you can keep your handheld battery charged by placing it in the cradle between 15 to 30 minutes each day. You can conserve battery life by changing the Auto-off setting that automatically turns the handheld off after a period of inactivity and by selecting the Conserve power option in the Wi-Fi preferences.
Resetting your handheld To perform a soft reset: ■ Use the reset tip tool, or the tip of an unfolded paper clip (or similar object without a sharp tip), to gently press the reset button inside the hole on the back panel of your handheld. Reset button The metal and plastic stylus that comes with your handheld has a reset tip inside. To use it, unscrew the barrel from the stylus quill. TIP Performing a hard reset With a hard reset, all records and entries stored in your handheld are erased.
Appendix A Maintaining Your Handheld To restore your data from a Windows computer after a hard reset: 1. Click the HotSync icon the taskbar). in the Windows system tray (lower-right corner of You can also click the HotSync command on the Palm™ Desktop software menu bar. 2. From the HotSync Manager menu, select Custom. 3. Select the appropriate username from the list. 4. Select an application in the Conduit list. 5. Click Change, and select Desktop overwrites the handheld.
Resetting your handheld To restore your data from a Mac computer after a hard reset: 1. Double-click the HotSync Manager in the Palm folder. 2. From the HotSync menu, choose Conduit Settings. 3. From the Users pop-up menu, select the appropriate username. 4. Select an application from the list. 5. Click Conduit Settings. 6. Click Macintosh overwrites handheld. NOTE Changing the HotSync setting from the default affects only the next HotSync operation.
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APPENDIX B Frequently Asked Questions If you encounter a problem with your handheld, do not call technical support until you have reviewed the frequently asked questions in this appendix and you have also reviewed the following: ■ This handbook ■ The Palm™ Tungsten™ C Read This First guide that came with your handheld ■ The Readme file located in the folder where you installed the Palm™ Desktop software on your Windows computer or on your installation CD for Mac users ■ The Palm Desktop online Help
Appendix B Frequently Asked Questions Software installation problems Problem Solution The installation menu did not appear when I inserted the Desktop Software CD-ROM (or the Software Essentials CDROM) into my Windows computer. Try the following: I cannot install Palm Desktop software on my Windows computer. 1. From the Windows desktop, click Start. 2. Select Run. 3. Click Browse. 4. Locate your CD-ROM drive and select the Autorun file. 5. Click Open. 6. Click OK. Try the following: 1.
Operating problems My files didn’t install during a HotSync operation. If files do not install after you perform a HotSync operation the file type was not recognized. Try launching the associated application from your handheld and then performing another HotSync operation. If the files still remain in the list, they are not associated with an application on your handheld and cannot be installed. I can’t add more files to the Palm Quick Install list.
Appendix B Frequently Asked Questions I get a warning message telling me my handheld memory is full. Try each of these in turn: ■ Purge records from Date Book and To Do List. This deletes To Do List items and past Date Book events from the memory of your handheld. See “Purging records” in Chapter 4. You may need to perform a HotSync operation to recover the memory. ■ Delete unused memos and records. If necessary, you can save these records. See “Deleting records” in Chapter 4.
Tapping and writing problems Tapping and writing problems Problem Solution When I tap the buttons or screen icons, my handheld activates the wrong feature. Calibrate the screen. See “Digitizer preferences” in Chapter 18. When I tap the buttons nothing happens. If you have enabled Writing Area, you need to tap and hold the button or other onscreen control until it activates. This delay keeps the handheld activating a control while you are writing a Graffiti 2 character.
Appendix B Frequently Asked Questions I know I entered some records, but they do not appear in the application. I am having problems listing memos the way I want to see them. Try each of these in turn: ■ Check the Categories pick list (upper-right corner). Choose All to display all of the records for the application. ■ Check Security and confirm that Private Records is set to Show private records. ■ In To Do List, tap Show and see if Show Only Due Items is selected.
HotSync problems HotSync problems Problem Solution I cannot perform a HotSync operation. What should I check to make sure I am doing it correctly? ■ Make sure the HotSync cradle is connected securely. On a Windows computer try these steps: 1. Check the Windows system tray to make sure the HotSync Manager is running. If it is not, open Palm Desktop software. 2. Make sure you selected Local USB or Local Serial, as appropriate, from the HotSync Manager menu. 3.
Appendix B Frequently Asked Questions I am using Outlook as my PIM, but I cannot do a HotSync operation. I cannot launch the HotSync Manager. I tried to perform a local HotSync operation, but it did not complete successfully. Try each of these in turn: ■ Click the HotSync Manager and select Custom. Check that the correct conduit is active. ■ Check that the correct conduit is installed. Reinstall the HotSync Manager and make sure that the correct conduit is selected.
HotSync problems I tried to perform a local HotSync operation, but it did not complete successfully (Continued) ■ If you are using the serial cradle/cable, try a lower baud rate setting on the Local tab in the Setup dialog box. ■ If you are using the serial cradle/cable, make sure you aren’t running a program, such as America Online, that uses the serial port you selected in the Setup dialog box.
Appendix B Frequently Asked Questions I can’t perform an IR HotSync operation. When I press the HotSync button on the cradle/cable, nothing happens on Palm Desktop software, and my handheld times out. 400 Try each of these in turn: ■ On a computer running Windows 98, be sure that the HotSync Manager is running, that Infrared is selected on the HotSync Manager menu, and that the Serial Port for local operations is set to the simulated port for infrared communication.
HotSync problems When I perform a HotSync operation, my information does not transfer to Palm Desktop software. My handheld displays the message “Waiting for sender” when it’s near my computer’s infrared port. I want to synchronize my computer with more than one handheld. Try each of these in turn: ■ If you have performed a HotSync operation successfully but you cannot find the data from your handheld on Palm Desktop software, check to see that you have the correct user name selected for viewing data.
Appendix B Frequently Asked Questions Beaming problems Problem Solution I cannot beam data to another device with an IR port. NOTE The IR communications feature is not compatible with the Palm VIIx handheld. Try each of these in turn: When someone beams data to my handheld, I get a message telling me it is out of memory.
Recharging problems Recharging problems Problem Solution When I place my handheld in the cradle, the indicator light does not go on. Try each of these in turn: ■ Confirm that your handheld is firmly connected to the cradle/cable. ■ Confirm that your recharger cable is properly connected to the cradle/cable.
Appendix B Frequently Asked Questions Security problems Problem Solution I forgot the password, and my handheld is not locked. ■ I forgot the password and my handheld is locked. First, use the password hint to try to remember the password. If this does not help, or if you do not have a password hint, you can use Security to delete the password, but your handheld deletes all entries marked as private.
Wi-Fi and VPN problems I can't make a wireless connection. The VPN client included with my handheld does not work with my corporate network. ■ Your handheld is designed to connect to a wireless access point. Consult your wireless access point manual and the manufacturer website for troubleshooting information regarding your wireless access point. ■ Most corporate networks have security policies that require special setup procedures. Contact your IT administrator for information.
Appendix B Frequently Asked Questions E-mail problems Problem Solution I am having problems accessing my account. Occasionally you may experience problems using an e-mail account after you set it up. Be sure to follow the account setup procedures. See “Setting up and managing e-mail accounts” in Chapter 14.
Technical support Technical support If, after reviewing the sources listed at the beginning of this appendix, you cannot solve your problem, go to www.palm.com/support/tungstenc or send an e-mail to your regional Technical Support office. Before requesting support, experiment a bit to reproduce and isolate the problem.
Appendix B 408 Frequently Asked Questions
APPENDIX C Wi-Fi Frequencies Palm™ Tungsten™ C handhelds operate in the Industry Scientific and Medical band (ISM). The ISM band is an internationally recognized band for radio LANs which operates in the 2.4 Ghz range. There are 14 allocated channels within this band. Not all countries support all channels in the ISM band. Because the regulations for wireless communication vary between countries, the Tungsten C handheld is only certified for use in the country where it was originally sold.
Appendix C 410 Wi-Fi Frequencies
Product Regulatory and Safety Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. NOTE This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Product Regulatory and Safety Information FCC Statement To comply with FCC RF exposure compliance requirements, this device and its antenna must not be co-located or operating in conjunction with any other antenna or transmitter. The user of this device should ensure that the operation of this device is in compliance with these provisions. Responsible Party: Palm™ Tungsten™ C Product Family Palm Solutions Group 400 N. McCarthy Blvd.
Product Regulatory and Safety Information Waarschuwing! Bij dit produkt zijn batterijen geleverd. Wanneer deze leeg zijn, moet u ze niet weggooien maar inleveren als KCA. Uwaga Intrinsic Safety Warning Warning - Explosion Hazard Substitution of component may impair suitability for Class I, division 2. Warning - Explosion Hazard When in hazardous location, turn off power before replacing or wiring modules.
Product Regulatory and Safety Information Declaration of Conformity European Union Notice CE Declaration of Conformity Application of Council Directive(s): 89/336/EEC (EMC directive), 99/5/EC (R&TTE directive), 73/23/EEC (Low Voltage Directive) Standards to which Conformity is Declared: EN55022 EN301-489-1/-17 EN300-328 EN55024 EN60950 EN50360/50361 Digital Device Emissions (Class B) Radio Device EMC Radio Equipment Emissions Digital Device EMC Product Safety SAR Safety Manufacturers Name: Palm Solution
Product Regulatory and Safety Information French Par la présente Palm Solutions Group déclare que l'appareil 802.11B PDA est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999/5/CE. Par la présente, Palm Solutions Group déclare que ce 802.11B PDA est conforme aux exigences essentielles et aux autres dispositions de la directive 1999/5/CE qui lui sont applicables. Swedish Härmed intygar Palm Solutions Group att denna 802.
Product Regulatory and Safety Information 416
Index Numerics 802.11b adding WEP encryption 362 connection information 355 network settings 355 signal field 355 turning radio on and off 355 A ABA (Address Book archive file) 34 Accented characters, Graffiti 2 writing 29 Access point 358 Account. See E-mail account Action icons 274 Add-on applications 63–70 Address Book *If Found Call* entry 75 adding custom fields 81 adding e-mail address from 197 adding entry from e-mail 224–225 archive files (.
Index Palm Photos 125 Palm VersaMail 143 plug-in 349 PRC (application file extension) 349 preferences for 46 removing 69 To Do List 137 viewing as icons 40 viewing as list 40 Web Browser 273 World Clock 295 See also Add-on applications Archive files importing data from 34 for main applications 34 saving deleted records 49 saving purged records 50 Attaching a signature to messages 154, 161, 168 Attachments attaching files from an expansion card 215 attaching files from applications 213 downloading 224 icon
Index Capital letters CAPS key location 16 Graffiti 2 writing 27 CAPS key function 17 location 16 Card Info 87 Caring for the handheld 385 Categories application 39–40 assigning records to 50–51 beaming 32–33 creating 52–53 default 39, 51 displaying 52, 81, 396 merging 54 renaming 53 using in Applications Launcher 40 Category for bookmarks 281, 282 for saved pages 284 Cc field 197 Chain calculations 84 Characters, Graffiti 2 22 Charging battery 386 Check boxes 20 Clearing Calculator entries 83 History list
Index Date Book events 91 Expense items 108 expense reports 113 HotSync user profile 321 list items 138 note 120 notes for records 60 photo album 130 records 47 security shortcuts 383 ShortCuts 383 Currency default 111 defining 111 for Expense items 110 Current date 395 time 37 Custom currencies and symbols 111 fields in Address Book 81 Customizing Web Browser 286–291 Cutting text 48 Cycling through views 74, 91 D Data entry.
Index text 48 See also Purging records Desktop software displaying euro 113 linking to external files 35, 320 removing 70, 71 saving deleted data to an archive file 49 Dial-Up network idle timeout 345 login scripts 347–349 password 340 phone settings 341 primary DNS 346 secondary DNS 346 selecting connection 341 selecting service 339 username 340 Digitizer 13 calibration 13 preferences 328 Disabling autofill 291 cookies 291 Disconnecting a modem 261 DNS (Domain Naming System) changing 358 defining 346 view
Index replying to 205–206 saving attachments to expansion card 212 scheduling auto get mail 176 Secure Sockets Layer send retry 201 sending 199 signature, adding 154, 161, 168 storing in Outbox 199 trash 220 URLs in messages 207 viewing attachments 207–210 E-mail account advanced preferences 260 APOP setting 254 auto get mail 175 before setting up 146 changing e-mail address 252 changing mail server settings 253 changing protocol type 250 changing username and password 250 checking for new messages 173, 17
Index Files converting attachments 240–242 error log 226 linking to external 35, 320 Filters creating 245–247 deleting 249 editing 249 examples of 248 turning on and off 248 Find key 16 Finding Find key location 16 information in applications 54–58 phone numbers 56 using the Find application 56 visited pages 286 Web Browser version 293 Folders creating new 194 viewing other 186 Fonts 61, 113 Formats preferences 328 Forwarding e-mail 203 Frequently asked questions (FAQs) application problems 395 beaming pro
Index HotSync buttons preferences 366 conduits for synchronizing applications 306–307, 388, 389 conduits for synchronizing applications, Mac 307 customizing 306, 307 first-time operation 312–316, 321–323 IR operation 317–320 linking to external files 35, 320 local operation 304, 313, 398, 399 local operation on Mac 315 modem operation 304 network HotSync problems 397 network operation 308–312 operations using cradle 319, 337 operations using IR port 317–319, 338–339 problems launching application 398 probl
Index username 340 Web Browser access 290 IP address changing 358 dynamic 346 service template 344 view address 355 IR port. See also Beaming and Infrared IrCOMM 317, 337 IrDA (Infrared Data Association) 317 ISM (Industry Scientific and Medical band) 409 ISP login script 147 requirements for 146 requiring APOP 254, 257, 259 requiring ESMTP 259 Items.
Index limitations on History list 277, 289 regaining 50, 394 Memos. See Memo Pad Menu bar 275, 277 Menu commands 45 accessing 20 key location 16 using 45 Menus 43–45, 46 Address Book 80 choosing 44 command equivalents (Graffiti 2 writing) 45 command toolbar 45 commands 45 Date Book 103, 302 Dial-Up preferences 350 Edit menu 48 Expense 113 key location 16 Memo Pad 85, 117, 123 menu bar 20, 44 menu commands 20 Palm Photos 136 problems 395 To Do List 142 Web Browser 293 Microsoft Exchange 5.
Index Opening Address Book 74 applications 37 bookmarked pages 281 Calculator 83 Card Info 87 Clock 295 Date Book 91, 276 Expense 107 Memo Pad 115 Note Pad 119 Palm Photos 125 saved pages 283 To Do List 137 Web Browser 276 Organizer (Lotus PIM) 34 Outbox 194 storing e-mail 199 synchronizing 232 Outgoing server, settings 150, 157, 164, 255 Outlook, connecting to 398 Overlapping events 102 Overview of Web Browser 273–275 Owner preferences 367 P Pages.
Index Buttons 365–366 choosing 46 Color Theme 366 Communication 325 Date and Time 327–328 deleting e-mail 223 Digitizer 328 Formats 328 General 325, 326 getting mail 223 Graffiti 2 22 Keyboard 332 mail databases 265 Network 339–350 Owner 367 Personal 326 Power 332–334 Security 368–383 Serial 337–339 ShortCuts 383–384 Sounds & Alerts 334 Trash 221 VPN 354 Wi-Fi 355–361 Writing Area 335–336 Primary DNS 346 Prioritizing To Do List records 138, 142 Private records displaying and creating 375–377, 396 lost with
Index Renaming bookmarks 282 categories 53 saved pages 284 Repeating events deleting from Date Book 49 scheduling 97 Replying to e-mail 205 Rescheduling events 95 Resetting handheld hard reset 387, 393 location of reset button 10, 386 soft reset 386 Restoring data Mac 389 Windows 388 RSA. See encryption S Saved pages definition 283 deleting 285 opening 283 renaming 284 viewing information about 280 Saving data 39, 47, 49 e-mail databases 265 e-mail messages 218 Scheduled retrieval of e-mail.
Index Smart Addressing turning on 199 using 198 SMTP settings 255 Soft reset 386 Sorting applications 40 photos 130 records 58–59, 396 Sound alarm on handheld 180 problems 394 Special characters, typing 17 Speed 274, 279 Spelling correction, automatic 15 SSL.
Index prioritizing records 138, 142 private records 377 purging records 50, 141 sorting records 59 viewing reminders 181 To field 197 Today. See Current date Trash automatically emptying 221 creating other folders 194 emptying deleted e-mail 220–221 setting frequency in preferences 221 Troubleshooting 391, 400, 407 Turning off handheld automatically 332 problems with 394 Turning on handheld displaying owner’s name 367 power button 9 problems with 393 U Undoing actions 48 Uniform Resource Locator.
Index connection speed, effect on browsing 273 cookies 292 definition of History list 277, 286 displaying old content 291 General preferences 287 home page 287 image download 288 image download preferences 288 JavaScript 288 limitations on size 289 menus 293 old content 291 opening 276 Privacy preferences 291 proxy server 291 returning to a page in History list 286 returning to a web page 277 returning to your home page 278 S in title bar 283 saved page information 284 saving pages 283 search for text 285
