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Table of Contents About This Guide .................................................................xiv What’s in this guide? .................................................................................xiv Step-by-step instructions................................................................... xiv Links...................................................................................................... xv Sidebars ....................................................................................
What software is on my handheld?...........................................................25 What’s on the CD? ......................................................................................26 Related topics ..............................................................................................28 Chapter 3: Moving Around in Applications.........................29 Opening applications..................................................................................
Copying and pasting information ......................................................66 Deleting information ...........................................................................67 Related topics ..............................................................................................68 Chapter 5: Synchronizing Your Handheld with Your Computer ...............................................................69 Why synchronize information? ..........................................................
Chapter 7: Managing Your Contacts ..................................108 Adding a contact ......................................................................................109 Entering additional contact information ..........................................112 Selecting contact field types .............................................................113 Defining custom fields ......................................................................114 Selecting a contact as your business card .............
Customizing your calendar ......................................................................149 Customizing display options for your calendar ..............................150 Setting alarm and time options ........................................................153 Working with Calendar on your computer .............................................155 Related topics ............................................................................................156 Chapter 9: Managing Your Tasks ..........
Working with Note Pad on your computer .............................................187 Related topics ............................................................................................188 Chapter 12: Performing Calculations .................................189 Calculator buttons.....................................................................................190 Viewing recent calculations ....................................................................191 Related topics .................
Chapter 15: Viewing Photos ...............................................223 Copying photos to your handheld ..........................................................224 Viewing photos .........................................................................................226 Viewing a photo in Thumbnail view ................................................226 Viewing a photo in List view ............................................................227 Viewing a slide show ................................
Locking your handheld.............................................................................259 Locking your handheld automatically .............................................260 Locking your handheld manually .....................................................262 Related topics ............................................................................................263 Chapter 18: Using Categories to Organize Information ...264 Adding a category................................................
Giving your favorite applications a button or icon ...............................296 Setting the date and time ........................................................................298 Selecting a location ...........................................................................298 Resetting the date and time ..............................................................300 Selecting formats for dates, times, and numbers ..........................302 Customizing the way you enter information ..........
Modifying the locations list......................................................................340 Adding new locations .......................................................................340 Deleting a location .............................................................................342 Setting the alarm clock .............................................................................343 Responding to the alarm clock.........................................................
Chapter 24: Getting Help ...................................................374 Self-help resources ...................................................................................374 Technical support .....................................................................................375 Product Regulatory Information .........................................376 Index ......................................................................................
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information.
Links Links appear as underlined words in sidebars and other places throughout this guide. In this chapter Links on the first page of each chapter that send you to a specific section. Related topics Links that send you to other topics in this guide to learn about more things you can do with an application or feature. Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures.
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CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter What’s in the box? System requirements Step 1: Charging your handheld Step 2: Turning on your handheld for the first time Step 3: Installing your software Step 4: Connecting your handheld to your computer Switching to another desktop software application Using Profiles Congratulations on the purchase of your new palmOne™ Zire™ 31 handheld! You’re about to discover so many things about your handheld that will help you better organize your
CHAPTER 1 Setting Up Your Handheld and Your Computer What’s in the box? » Key Term Palm Desktop software The software that lets you enter, update, review, and synchronize information on your computer. HotSync® cable Power adapter palmOne Zire 31 handheld Software installation CD System requirements The installation CD contains Palm® Desktop software and other applications you need to set up and use your handheld. Palm Desktop software lets you easily manage your information at your computer.
CHAPTER 1 Setting Up Your Handheld and Your Computer • VGA monitor or better • One available USB port • CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld; or, you can download Palm Desktop software by visiting our web site at www.palmOne.com/support/intl NOTE Palm Desktop software that is downloaded from the palmOne web site does not include additional software available on the CD. MAC ONLY • Mac computer or compatible with a PowerPC processor • Mac OS 9.2.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 1: Charging your handheld [ ! ] Before You Begin If you’re upgrading from another Palm OS® handheld, synchronize your old handheld with your old desktop software. 0 1 Plug the power adapter into your new handheld and into an outlet. Do not connect the HotSync cable to your handheld until later. Tip After the initial charge, charge your handheld at least half an hour every day. 2 Charge your handheld for four hours.
CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, synchronize to back up your information; then recharge your handheld. This helps prevent accidental loss of information. • If the battery gets so low that your handheld doesn’t operate, it will store your information for about a week.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time [ ! ] Before You Begin Be sure to fully charge your handheld, as described in Step 1. 0 1 Press the power button to turn it on. Stylus Tip After you set up your handheld, go to the Quick Tour to learn the basics. Power button 2 [ & ] OPTIONAL 3 Slide the stylus out of the slot. 4 Unplug the power adapter from your handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 3: Installing your software [ ! ] Before You Begin Set up a profile if you want to install the same set of information on several handhelds. Did You Know? When you upgrade, there’s no need to delete the old desktop software first. When you install the new Palm Desktop software, all of your information transfers automatically to the new software.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 4: Connecting your handheld to your computer In this step, you connect your handheld to your computer and synchronize for the first time. Synchronizing simply means that any information you enter in one place (your handheld or computer) is automatically updated in the other. [ ! ] IMPORTANT Be sure to synchronize your information at least once a day so that you always have an up-to-date backup copy of important information.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 3 Press the power button to turn on your handheld. Continue with the onscreen instructions on your computer to synchronize your handheld with your computer.
CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application WINDOWS ONLY [ ! ] Before You Begin Synchronize your handheld with your current desktop software before switching to a new software application. This ensures that your new desktop software receives the most current information. During CD installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm Desktop software at that time.
CHAPTER 1 Setting Up Your Handheld and Your Computer Using Profiles Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees. When the employees synchronize for the first time, this common information becomes part of their user-specific information.
CHAPTER 1 Setting Up Your Handheld and Your Computer Creating a user profile WINDOWS ONLY Did You Know? Save time by using the File Link feature or importing to quickly add information to a profile. 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. 2 3 Enter a unique name for the profile, and click OK twice. Select the profile from the User list, and create the info in Palm Desktop software for the profile.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. 2 Create the profile: a. Enter a unique name for the profile, and click OK. b. Close the Users window.
CHAPTER 1 Setting Up Your Handheld and Your Computer 3 4 Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync menu, select Conduit Settings. b. Select the conduit settings for the profile. Done Synchronizing with a user profile WINDOWS ONLY 0 1 Begin synchronization: a.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done Zire™ 31 Handheld The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Begin synchronization: a. Connect the HotSync cable to the USB port on your computer, and then insert the other end into the mini-USB connector on your handheld. b. Make sure your handheld is on. c. Tap HotSync 2 Select the profile you want to load on the handheld, and click OK. Done Zire™ 31 Handheld . The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Support If you’re having problems with setup or anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 2 Exploring Your Handheld In this chapter Locating the controls on your handheld What’s on the screen? What software is on my handheld? What’s on the CD? Related topics Whether you’re at work, at home, or on the go, you’ll quickly understand why handhelds are also called personal digital assistants (PDAs). Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, your memos, even your money.
CHAPTER 2 Exploring Your Handheld Locating the controls on your handheld Front panel controls Screen 5-way navigator Input area Application buttons Power button Contacts Calendar Zire™ 31 Handheld Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Input area Lets you enter info with Graffiti® 2 writing or open the onscreen keyboard. Power button Turns your handheld on or off and lets you turn Keylock on (if active).
CHAPTER 2 Exploring Your Handheld Top panel controls » Key Term IR Short for infrared. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Expansion card slot IR port Headphone jack Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, and more. Zire™ 31 Handheld IR port Beams information between handhelds and other devices that have an IR port.
CHAPTER 2 Exploring Your Handheld Side and back panel controls » Key Term USB The type of connector or cable that’s commonly used to connect accessories to a computer. Stylus Power connector Reset button Mini-USB connector Speaker Zire™ 31 Handheld Stylus Lets you enter information on your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil.
CHAPTER 2 Exploring Your Handheld What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others.
CHAPTER 2 Exploring Your Handheld HotSync icon Synchronizes your handheld with your computer. See Synchronizing Your Handheld with Your Computer for more information. Find icon Opens the Find dialog box where you can search for information. See Finding information for more details. Letter keyboard icon Opens the alphabetic keyboard. See Entering information with the onscreen keyboard for details. Number keyboard icon Opens the numeric keyboard.
CHAPTER 2 Zire™ 31 Handheld Exploring Your Handheld Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous screen, tap the scroll bar just above the slider. To scroll to the next screen, tap the scroll bar just below the slider. Command button Tap a button, such as OK, Cancel, or Details to perform a command or to open a dialog box. Command buttons appear at the bottom of dialog boxes and application screens.
CHAPTER 2 Exploring Your Handheld What software is on my handheld? Tip Can’t find some of these applications? Tap the category list in the upperright corner of the Home screen and select All. Zire™ 31 Handheld Your handheld comes with many applications preinstalled and ready to use. Open these applications by pressing the application buttons on the front panel or by selecting the icons on the Home screen. Quick Tour Learn about your handheld and how to enter info.
CHAPTER 2 Exploring Your Handheld What’s on the CD? Tip To learn how to install the desktop software from the CD, see Step 3: Installing your software. Tip To learn how to install extra handheld software from the CD, see Installing the additional software from the CD. The CD includes desktop software for your computer and additional software for your handheld. The desktop software lets you use your computer to view, enter, and manage info for many of the applications on your handheld.
CHAPTER 2 Zire™ 31 Handheld Exploring Your Handheld RealOne Player Listen to music on your handheld with an expansion card (sold separately). Create playlists and organize your MP3 files. A desktop application (Windows only) lets you create MP3 files from your music CDs. Both Mac and Windows users can transfer MP3 files to an expansion card for use on the handheld. AudiblePlayer Listen to newspapers, books, public radio, language instruction, and more (additional fees may apply). Windows only.
CHAPTER 2 Exploring Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Support If you’re having problems with your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 3 Moving Around in Applications In this chapter Opening applications Using menus Using the 5-way navigator Finding information Related topics Have you ever been to a new city and felt a bit lost until you figured out that the numbered streets run North/South and the avenues run East/West? Learning to move around your handheld is similar. Most Palm OS® applications use the same set of application controls.
CHAPTER 3 Moving Around in Applications Opening applications Did You Know? You can reassign the application buttons to open whichever applications you choose. You can open applications with the application buttons on the front of your handheld or with the application icons on the Home screen. Using the application buttons Press an application button to turn on your handheld and to open the application for that button. Tip Handheld on already? Tap the Home icon to go to the Home screen.
CHAPTER 3 Moving Around in Applications Switching between applications You can switch between applications at any time. Just tap Home and select an icon on the Home screen or press an application button. Your handheld automatically saves your work in the current application and switches to the other application. Using menus Tip You can also open the handheld menus by tapping the application title in the upper-left corner of the screen.
CHAPTER 3 Moving Around in Applications 3 Tap a menu title, and then tap a menu item. Done Using the Command stroke Tip Command mode is active for just a few seconds, so write the command letter or tap an icon on the Command toolbar quickly. Most menu items also have a Graffiti® 2 command letter, which is similar to the keyboard shortcuts used on computers. The command letter appears to the right of the menu item.
CHAPTER 3 Moving Around in Applications Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete. To use the Command toolbar, write the Command stroke to display the Command toolbar, and then tap an icon to select its command.
CHAPTER 3 Moving Around in Applications Moving around the Home screen Tip To remove the selection highlight without making a selection, scroll to the first icon (in the upper-left corner), and then press Left on the navigator. Tip From most applications you can return to the Home screen by holding down Select on the navigator. In the Home screen, use the navigator to select and open an application. Right or Left Scrolls to the next or previous application category.
CHAPTER 3 Moving Around in Applications Moving around list screens In list screens, use the navigator to select and move between entries such as a note, memo, contact, or photo. Up or Down Scrolls an entire screen of entries, as long as there’s nothing highlighted. Hold down to accelerate the scrolling. Select Inserts the selection highlight. When the selection highlight is present: Up or Down entry. Select Left Scrolls to the previous or next Displays the selected entry.
CHAPTER 3 Moving Around in Applications Moving around dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the navigator to select a button. Select Activates a button, and then closes the dialog box. The number of buttons in the dialog box determines which button Select activates: One button Activates that button. Two or more buttons Activates the action button (versus Cancel) such as OK, Yes, or Delete.
CHAPTER 3 Moving Around in Applications Moving around menus After you open the menus you can use the navigator to move between and to select menu items: Up or Down Scrolls within the current menu list. Right or Left Scrolls to the next or previous menu on the menu bar. Select Selects the highlighted menu item. Moving around pick lists Access pick lists by tapping the triangle next to an option on the screen. When the pick list is open, use the navigator to scroll through the list and select an item.
CHAPTER 3 Moving Around in Applications Finding information Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. Did You Know? In most applications you can also use Phone Lookup to enter a contact’s info in another application. You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter and is not case sensitive.
CHAPTER 3 Moving Around in Applications Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31.
CHAPTER 4 Entering Information In this chapter How can I enter information? Entering information with Graffiti 2 writing Entering information with the onscreen keyboard Entering information with your computer Importing information from other applications Restoring archived items on your computer Entering info from Contacts into another application Editing information Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that info
CHAPTER 4 Entering Information How can I enter information? • Graffiti® 2 writing (see below) • The onscreen keyboard • Palm® Desktop software or Microsoft Outlook on your computer • Import information from other applications • Phone Lookup • Note Pad • Visit www.palmOne.
CHAPTER 4 Entering Information Writing Graffiti 2 characters 0 Did You Know? You can set up your handheld so you can write on the entire screen with Graffiti 2 writing. Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry. 1 Open an application you use to enter information, like Calendar. 2 Tap the screen where you want your character to appear. 3 Position the stylus in the correct part of the input area.
CHAPTER 4 Entering Information Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing: Did You Know? Graffiti 2 characters made with 2 strokes are recognized after the second stroke. Did You Know? Write uppercase letters the same way you write lowercase ones. The only difference is where you write them. Tip Your handheld has tables displaying all of the Graffiti 2 characters, short cuts, and commands.
CHAPTER 4 Entering Information Graffiti 2 alphabet Tip You can select alternate ways to write some Graffiti 2 characters. Choose the method that’s most natural for you. Tip Customize your handheld so that you can use the entire screen to enter Graffiti 2 characters, not just the input area.
CHAPTER 4 Entering Information Graffiti 2 numbers 0 Write numbers on RIGHT side of input area Number Zire™ 31 Handheld Stroke Number 0 1 2 3 4 5 6 7 8 9 Stroke 45
CHAPTER 4 Entering Information Graffiti 2 punctuation marks 0 Write these marks on LEFT side of input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information 0 Write these marks on RIGHT side of input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area. Tip Get help writing any of the Graffiti 2 characters in most applications. Open the Edit menu and select Graffiti 2 Help.
CHAPTER 4 Entering Information Graffiti 2 gestures 0 Write gestures on LEFT side, or across the middle of input area Gesture Zire™ 31 Handheld Stroke Gesture Cut Paste Copy Undo Stroke 49
CHAPTER 4 Entering Information Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke: 0 0 Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Did You Know? Writing two Punctuation Shift strokes cancels the automatic capitalization of the first letter of a new entry or sentence.
CHAPTER 4 Entering Information Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area Zire™ 31 Handheld 51
CHAPTER 4 Entering Information Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time. You can also create your own ShortCuts. 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point. 2 . Write the ShortCut character from the following table.
CHAPTER 4 Entering Information Graffiti 2 ShortCuts 0 Write ShortCuts on LEFT side, or across MIDDLE of input area Zire™ 31 Handheld Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date/time stamp dts Meeting me Breakfast br Lunch lu Dinner di 53
CHAPTER 4 Entering Information Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. » Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen. 0 1 Open an entry: a. Open an application. b. Select an entry or tap New.
CHAPTER 4 Tip When a keyboard is open, you can tap abc, 123, or Int’l to open any of the other keyboards. Entering Information 3 Tap the characters to enter text, numbers, and symbols, and then select Done.
CHAPTER 4 Entering Information Entering information with your computer Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software. Open the Help menu and select Palm Desktop Help. Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop software or Microsoft Outlook on your computer. When you synchronize your handheld with your computer, the information is updated in both places.
CHAPTER 4 Entering Information Cont’d. Launch bar New Edit 2 Do one of the following: • Click New in the lower-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the lower-left corner of the screen. 3 Enter the information, and then click OK.
CHAPTER 4 Entering Information 4 Synchronize your handheld with your computer. Done MAC ONLY 0 1 Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application.
CHAPTER 4 Entering Information 2 Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen. 3 Enter the information, and then click OK. 4 Synchronize your handheld with your computer.
CHAPTER 4 Entering Information Importing information from other applications Tip Palm Desktop Help has lots of information about importing from other applications, including step-by-step instructions. Open the Help menu in Palm Desktop software and select Palm Desktop Help for more details. Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software.
CHAPTER 4 Entering Information Cont’d. c. Click File, and then click Import. d. Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. 3 Imported fields Synchronize your handheld with your computer.
CHAPTER 4 Entering Information MAC ONLY 0 1 Save the file on your computer in one of the accepted formats. 2 Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon on the toolbar for the application into which you want to import information. c. Click File, and then click Import. d. Follow the onscreen instructions to import the file. 3 Synchronize your handheld with your computer.
CHAPTER 4 Entering Information Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and phone number into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense. 0 1 Open an entry: a. Open an application. b. Select an entry or tap New. In Expense only: Tap Details, and then tap Attendees. 2 Add the Contact from Phone Lookup: a.
CHAPTER 4 Entering Information Cont’d. d. Select the contact, and then select Add. 3 [ & ] OPTIONAL To add another contact, repeat step 2. Done Zire™ 31 Handheld The name and phone number of the contact are automatically entered.
CHAPTER 4 Entering Information Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select.
CHAPTER 4 Entering Information Copying and pasting information Tip There are even faster ways to copy and paste information: Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer. 0 • Use Graffiti 2 gestures 1 Select the information you want to copy.
CHAPTER 4 Entering Information Deleting information Delete all or part of an entry with the Cut command. Tip Delete information with Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area. 0 1 Select the information you want to delete. 2 Delete the information: a. Open the menus . b. Select Edit, and then select Cut.
CHAPTER 4 Entering Information Related topics Community To explore the world of your handheld, go to www.palmOne.com/ myzire31. Support If you’re having problems entering information or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 5 Synchronizing Your Handheld with Your Computer In this chapter Why synchronize information? What information is synchronized? How do I synchronize? Customizing your synchronization settings Synchronizing with an external file Have you ever had to meet friends at a certain time, so everyone needed to synchronize their watches? Synchronizing simply means that information that has been entered or updated in one place is automatically updated in the other.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Why synchronize information? Quickly enter and update information on your computer and handheld. Synchronizing updates information both on your handheld and in Palm® Desktop software on your computer. For example, you can quickly enter a contact list on your computer and then send it to your handheld instead of re-entering the information.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Protect your information. When you synchronize information, you create a backup copy. If something happens to your handheld or your computer, the information is not lost; one tap restores it in both places. [ ! ] IMPORTANT Be sure to synchronize at least once a day so that you always have an up-to-date backup copy of important information.
CHAPTER 5 Synchronizing Your Handheld with Your Computer How do I synchronize? » » Key Term HotSync® Technology that allows you to synchronize the info on your handheld with the info on your computer. You can synchronize your handheld with your computer in the following ways: Key Term HotSync Manager Software you use to choose synchronization settings and that must be active when you synchronize.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with a cable 0 Tip If you need help with synchronizing, see I can’t synchronize my handheld with my computer. Tip View the HotSync log to see what applications were successfully synchronized and whether any problems took place during synchronization. Go to the Home screen on your handheld and select HotSync, and then select Log; or, click the HotSync Manager icon on your computer and then click View Log.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing using the IR port When you synchronize using your handheld’s IR port, you don’t need your cable. This is especially useful if you travel with an IR-enabled laptop. WINDOWS ONLY [ ! ] Before You Begin Your computer must have an enabled IR port and driver or have an IR device attached to it. Check your computer's documentation to see if it supports IR communication.
CHAPTER 5 Tip You can continue to use the HotSync cable even if your computer is set up for IR synchronization. If you disconnect the cable after selecting Infrared on a Windows computer, be sure to click the HotSync Manager icon and select Local USB before reconnecting the cable. Synchronizing Your Handheld with Your Computer 2 Synchronize your handheld with your computer: a. Go to the Home select HotSync screen and . HotSync icon b. Tap Local. c.
CHAPTER 5 Synchronizing Your Handheld with Your Computer MAC ONLY 0 1 Prepare your computer for IR synchronization: a. Double-click the HotSync Manager icon in the Palm folder. b. In the HotSync Controls tab, select Enabled. c. Click the Connection Settings tab. d. Select the On check box next to IR port. e. Close the HotSync Software Setup window.
CHAPTER 5 Did You Know? You can continue to use the HotSync cable even if your computer is set up for IR synchronization. Tip Mac Turn off the IR port when you’re not using it to increase the speed of cable synchronization. Synchronizing Your Handheld with Your Computer 2 Synchronize your handheld with your computer: a. Go to the Home select HotSync screen and . HotSync icon b. Select Local. c. Tap the pick list below the HotSync icon and select IR to a PC/Handheld. Tap pick list d.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing over a network WINDOWS ONLY [ ! ] Before You Begin The following setup must be done before you can synchronize over a network: • Your computer must have TCP/IP installed. • Your company’s network system and its remote access server must support TCP/IP. • You must have a remote access account. Check with your system administrator for assistance.
CHAPTER 5 Tip Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen, and then selecting Primary PC Setup from the Options menu. If the settings do not match, restart your computer and synchronize using the cable or IR port before synchronizing by dialing in to a network. Synchronizing Your Handheld with Your Computer Cont’d. d.
CHAPTER 5 Synchronizing Your Handheld with Your Computer 2 Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync . b. Open the menus . c. Select Options, and then select Modem Sync Prefs. d. Select Network, and then select OK.
CHAPTER 5 Tip Use Network Preferences to set up a service if you have not done so already. Check with your system administrator to obtain network service information. Synchronizing Your Handheld with Your Computer 3 Select a service: a. Select Modem, and then tap Select Service. b. Tap the Service pick list and select the service you use to connect to your corporate network. Check with your system administrator if you do not know which service to use. c. Select Done.
CHAPTER 5 Did You Know? Only applications that have a conduit are included in synchronization. Other applications are not included, even if they appear on the Conduit Setup screen with a checkmark next to their name. Tip You can deselect applications, for example, to include a smaller number of applications during synchronization and thus make synchronization go faster. To synchronize the preset applications described in What information is synchronized?, skip step 4.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing by connecting to a computer on the network [ ! ] Before You Begin In addition to the general requirements for network synchronization, you must meet the following requirements in order to synchronize by connecting with a computer on the network: • To connect using your handheld’s IR port, the computer to which you are connecting must be IR-compatible. 0 1 Prepare the computers for network synchronization: a.
CHAPTER 5 Tip Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen, and then selecting Primary PC Setup from the Options menu. If the settings do not match, restart your computer and synchronize using the cable or IR port before synchronizing by connecting to a computer on the network.
CHAPTER 5 Synchronizing Your Handheld with Your Computer 3 Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync . b. Open the menus . c. Select Options, and then select LANSync Prefs. d. Select LANSync, and then select OK. 4 Synchronize over the network: On the HotSync screen, select Local. Tap the HotSync icon to synchronize your handheld with your computer.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer; and choosing how much information to include in the synchronization troubleshooting log (Mac only) • Choosi
CHAPTER 5 Tip Use the default setting Always available if you’re not sure which option you want. Tip If you select Manual, you must turn off HotSync Manager, which is always on by default. Click the HotSync Manager icon in the taskbar in the lowerright corner of your screen, and then click Exit. To start HotSync Manager when you want to synchronize, click Start, and then select Programs. Navigate to the Palm Desktop software program group, and select HotSync Manager.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen: a. Double-click the HotSync Manager icon in the Palm folder. b. Click the HotSync Controls tab.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your handheld. Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer. If this option is not selected, you must open HotSync Manager and select the Enabled option before you can synchronize.
CHAPTER 5 Synchronizing Your Handheld with Your Computer WINDOWS ONLY Tip Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then select one of the Outlook applications from the list. Select Change, and then select one of the applications from the list.
CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application. Synchronizing Your Handheld with Your Computer 2 Choose how information is updated during the next synchronization: Synchronize the files Information that is changed in one place (your handheld or computer) is updated in the other during synchronization.
CHAPTER 5 Synchronizing Your Handheld with Your Computer 3 4 To use the option you select on an ongoing basis, select the Set as default check box. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then click Done. Done MAC ONLY 0 1 Select the application you want to customize: a. Double-click the Palm Desktop icon in the Palm folder. b.
CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application. Synchronizing Your Handheld with Your Computer 2 Choose how information is updated during the next synchronization: Synchronize the files Information that is changed in one place (your handheld or computer) is updated in the other during synchronization.
CHAPTER 5 Synchronizing Your Handheld with Your Computer 3 4 To use the option you select on an ongoing basis, click Make Default. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then close the Conduit Settings window.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with an external file WINDOWS ONLY The File Link feature enables you to import Contacts and Memos information to your handheld from a separate external file such as a company phone list. You can set up File Link to check for changes to the external file, and then import those changes to your handheld during synchronization. With File Link you can import information stored in any of the following formats: • Comma-separated (*.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31.
CHAPTER 6 Expanding Your Handheld In this chapter What type of expansion cards can I use? How can expansion cards help me? A Chinese proverb says, “Life just gives you time and space; it's up to you to fill it.
CHAPTER 6 Expanding Your Handheld What type of expansion cards can I use? » Key Term SDIO An acronym for Secure Digital input/ output. Tip Looking for a handy way to carry your expansion cards? You can purchase a variety of carrying cases. Visit www.palmOne.com/ myzire31 and click the Accessories link. Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO expansion cards let you add accessories to your handheld.
CHAPTER 6 Expanding Your Handheld Inserting an expansion card 0 1 Insert the card into the expansion slot with the label side facing the front of the handheld. Push Label side 2 Push the card in with your thumb until you hear the confirmation tone. NOTE No confirmation tone? Check the Sounds & Alerts Preferences to make sure the System Sound setting is turned on.
CHAPTER 6 Expanding Your Handheld Removing an expansion card 0 Tip To prevent damaging the card and the info on it, always wait for your handheld to finish writing to the expansion card before you remove the card from the slot. 1 Push lightly against the card with your thumb until you hear the confirmation tone. Push 2 Slide the card out of the expansion slot.
CHAPTER 6 Expanding Your Handheld Opening an application on an expansion card Did You Know? You can install applications and other files to an expansion card during synchronization. Tip When the highlight on the Home screen is not active, you can hold down Select on the to open the category pick list. When you insert an expansion card into the expansion slot, your handheld adds the expansion card to the category list in the upper-right corner of the screen.
CHAPTER 6 Expanding Your Handheld Opening files on an expansion card Some applications, such as RealOne Player, require you to store your files on an expansion card instead of on your handheld. In other applications, such as palmOne™ Photos, storing files on expansion cards is optional. You can open files on an expansion card when you insert the card into the expansion slot. 0 1 Open the application associated with the files you want to open. 2 Insert the expansion card.
CHAPTER 6 Expanding Your Handheld Viewing card information Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld. If you have enough space on your handheld, consider copying the info to your handheld. It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Go to the Home screen and select Card Info .
CHAPTER 6 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card. You can rename the card later if you decide to store different info on the card. 0 1 2 Go to the Home screen and select Card Info . Open the Rename Card dialog box: a. Open the menus . b. Select Rename Card on the Card menu.
CHAPTER 6 Expanding Your Handheld Copying applications to an expansion card Tip If you use a card reader to view your card on a computer, the file names may differ from the names you see on the Home screen. 0 1 Insert the expansion card, and then go to the Home 2 Open the Copy dialog box: c. Open the menus Did You Know? Some applications, such as Photos, let you copy or move info between your handheld and an expansion card. See the information on each application for details. screen. . d.
CHAPTER 6 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT We do not recommend formatting backup cards. Formatting removes the backup application and turns the card into a blank memory card. 0 1 Insert an expansion card. 2 Go to the Home 3 Format the card: a. Open the menus screen and select Card Info . . b. Select Format Card on the Card menu. c.
CHAPTER 6 Expanding Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31.
CHAPTER 7 Managing Your Contacts In this chapter Adding a contact Copying contact information into multiple contacts Locating a contact on your list Customizing the Contacts list Working with Contacts on your computer Related topics Zire™ 31 Handheld Say good-bye to a paper address book that you need to update manually every time someone moves, changes their e-mail address, or gets a new work extension.
CHAPTER 7 Managing Your Contacts Adding a contact [ ! ] Before You Begin If you want to add photos to your contacts, install palmOne™ Photos from the installation CD onto your handheld. Windows Insert the CD and follow the onscreen instructions to install extra software. 0 1 Press the Contacts 2 Add your contact information: application button. a. Select New. Mac Insert the CD and double-click the Essential Software folder icon.
CHAPTER 7 Tip To learn how to transfer photos to your handheld, see palmOne™ Photos. Managing Your Contacts Cont’d. The following fields contain features to help you enter information quickly: All fields except numeric and e-mail fields capitalized. Tip If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy the information into other contacts.
CHAPTER 7 Tip If you want a reminder about a birthday, select the Reminder check box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well. Managing Your Contacts 4 [ & ] OPTIONAL birthday: a. Tap the Birthday box. b. Use the left and right arrows to move to and select the birth year.
CHAPTER 7 Tip Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next time you open the Contact Edit screen. Also, additional fields apply only to the current contact; you can duplicate contact information if you need to apply the same fields to multiple contacts. Did You Know? Each field type can be displayed a certain number of times, up to a preset maximum.
CHAPTER 7 Managing Your Contacts Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact. Tip Any changes you make to field types apply only to the current contact. You can duplicate contact information if you need to apply the same contact fields to multiple contacts.
CHAPTER 7 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information. 0 1 Press the Contacts 2 Define the custom fields: application button. a. Select the contact you want, and then select Edit. b. Open the menus . c. Select Options, and then select Rename Custom Fields. d.
CHAPTER 7 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam your business card to other handhelds. To beam your business card quickly, hold down the Contacts application button for approximately two seconds. 0 1 Press the Contacts 2 Create a business card: application button. a.
CHAPTER 7 Managing Your Contacts Copying contact information into multiple contacts Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, click the Note tab, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact.
CHAPTER 7 Managing Your Contacts Locating a contact on your list Tip You can also press Right on the navigator (or tap the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box. Did You Know? The Phone Lookup feature lets you add contact information directly into certain other applications on your handheld.
CHAPTER 7 Managing Your Contacts Deleting a contact Tip You never know when you’re going to need to look up an old business associate. If you save an archive copy of your deleted contacts, you can refer to them later by importing them. 0 1 2 Press the Contacts application button. Open the Delete Contact dialog box: a. Locate the contact you want. b. Open the menus . c. Select Delete Contact on the Record menu. 3 4 [ & ] OPTIONAL your computer.
CHAPTER 7 Managing Your Contacts Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list.You can also customize the appearance of the list.
CHAPTER 7 Managing Your Contacts 4 Customize the appearance of the Contacts list: a. From the Contacts list, open the menus . b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application. If the check box is deselected, Contacts opens to the All category.
CHAPTER 7 Managing Your Contacts Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Contacts on your computer.
CHAPTER 7 Managing Your Contacts Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Support If you’re having problems with Contacts or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 8 Managing Your Calendar In this chapter Scheduling events Color-coding your schedule Setting an alarm Rescheduling an event Deleting events Checking your schedule Staying on top of your schedule is an important part of being productive both at work and at home. Calendar can help you remember appointments and spot schedule conflicts. You can view your calendar by day, week, or month, or as an agenda list that combines your list of tasks with your appointments.
CHAPTER 8 Managing Your Calendar Scheduling events » Key Term Event The name for an entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Use Calendar to manage your schedule. You can enter appointments, events without a start time, events that repeat at regular intervals, and events that span a period of time.
CHAPTER 8 Did You Know? You can color-code your calendar to file events in categories. Each category has its own color. You can also mark events as private to hide them from prying eyes. Managing Your Calendar 3 Tap the line next to the time the appointment begins and enter a description. 4 If the appointment is longer or shorter than an hour, set the duration: a. In Day View, tap the start time. b. In the Set Time dialog box, tap End Time. c.
CHAPTER 8 Managing Your Calendar Scheduling an event without a start time Did You Know? Need to reserve a date before you know the details of the appointment? Schedule an event without a start time. Keep track of events that take place on a particular date, but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines. 0 1 Open Day View: a. Press the Calendar application button. b. Tap the Day View icon Day View icon Go To 2 Select the date of the event: a.
CHAPTER 8 Tip You can change an event without a time to a scheduled appointment. Tap the event description, tap Details, tap the Time box, and select the start and end times. Managing Your Calendar 3 Add an unscheduled event line: a. Tap New. b. Tap No Time. 4 Enter a description on the line that appears at the top of the screen. NOTE A diamond appears in the time column to show that the event doesn’t start at a specific time.
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—standard interval Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating event—unusual interval. There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
CHAPTER 8 Tip To enter holidays such as Labor Day or Thanksgiving, tap Month, enter 12 on the Every line, and then tap Day as the Repeat By setting. Managing Your Calendar 4 Set the repeat interval: a. Tap Day, Week, Month, or Year as the repeat unit. b. Tap the Every line and enter the frequency at which the event repeats. c. Tap the End on pick list and select an end date, if needed. d. If you selected Week in step c, tap the day of the week the event repeats.
CHAPTER 8 Managing Your Calendar Scheduling an event that is longer than a day Did You Know? Reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23 – 6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25.
CHAPTER 8 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. 0 1 Press the Calendar 2 Enter the event, and then tap the event description. 3 [ & ] OPTIONAL location: application button. Enter the a. Tap Details. b. Tap the Location field and enter a description of the location.
CHAPTER 8 Managing Your Calendar 4 [ & ] OPTIONAL a. Tap Note Enter the note: . b. Enter the note text. c. Select Done. 5 Select OK. Done The location name and a note icon appear next to the event description in Agenda View and in Day View. Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow.
CHAPTER 8 Managing Your Calendar 0 1 Open Day View: a. Press the Calendar application button. b. Tap the Day View icon 2 Category marker Day View icon Open the Edit Categories dialog box: a. From Day View, tap the event description. b. Tap Details. c. Tap the Category pick list and select Edit Categories.
CHAPTER 8 Managing Your Calendar 3 Select the color-code for the category: a. Tap New or select a category and tap Edit. b. Enter or edit the category name. c. Tap the color you want to give this category. d. Select OK, and then select OK two more times. Done Zire™ 31 Handheld The category name and its color-coded marker appear on the category list.
CHAPTER 8 Managing Your Calendar Assigning a color-code to an event Did You Know? In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color-code. 0 1 Press the Calendar 2 Enter the event you want to color-code. 3 application button. Tap the category marker next to the description, and then select a category from the list.
CHAPTER 8 Managing Your Calendar Setting an alarm Tip You can customize your alarm settings in the Calendar Preferences dialog box. Did You Know? If you set your alarms in World Clock instead of Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. Did You Know? When you set an alarm, a little alarm clock appears to the right of the event description.
CHAPTER 8 Managing Your Calendar Rescheduling an event 0 Tip You can also use the Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. 1 Press the Calendar 2 Go to the event you want to reschedule: application button. a. From Day View, tap Go To. b. Select the year, month, and date of the event. c. Tap the event description, and edit it if necessary.
CHAPTER 8 Managing Your Calendar 4 If you’re changing a repeating event, tap one of the following to select which event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date. All Apply your changes to the selected event and all past and future instances of the repeating event.
CHAPTER 8 Managing Your Calendar Deleting events Tip You can also delete a specific event by selecting the event, tapping Details, and then tapping Delete. If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating event, you can indicate whether you want to delete just the selected event, or to include other instances of the event. You can also delete all your old events that are before a selected timeframe.
CHAPTER 8 Managing Your Calendar 4 5 6 [ & ] OPTIONAL your computer. Select the check box to save an archive copy of the event on Select OK. If you’re deleting a repeating event, tap one of the following to select which event(s) you want to delete: Current Delete only the selected instance of the repeating event. Future Delete the selected event and all instances of the repeating event that occur at a later date. All Delete the selected event and all past and future instances of the repeating event.
CHAPTER 8 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping,” you can delete all your old events. 0 1 Press the Calendar 2 Open the Purge dialog box: a. Open the menus application button. . b. Select Purge on the Record menu. 3 Select which events to purge: a. Tap the Delete events older than pick list and select a timeframe. b.
CHAPTER 8 Managing Your Calendar Checking your schedule Tip Press the Calendar application button repeatedly to cycle through the four different views. Tip If you installed an e-mail application, such as the palmOne™ VersaMail™ application (sold separately), you can customize Agenda View to show how many unread messages you have. Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month.
CHAPTER 8 Managing Your Calendar 2 Do one of the following to view your schedule: • Tap an appointment to go to it in Day View. • Tap a task to go to it in Tasks.
CHAPTER 8 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. 0 1 Open Day View: a. Press the Calendar application button. b. Tap the Day View icon .
CHAPTER 8 Managing Your Calendar 2 Do any of the following to view your daily schedule: • Tap the day selector to view another day in the same week, tap the arrows to scroll to the previous or next week, or tap Go To to choose a specific date. • Tap the repeat icon, the alarm icon, or Details to open the Details dialog box. • Tap the note icon to view the note text. • Tap the birthday icon to view the birthday entry. • Tap the category marker to assign the event to a color-code.
CHAPTER 8 Managing Your Calendar Viewing your weekly schedule Tip You can also press Right and Left on the navigator to scroll to the next or previous week. To go to Day View for a particular day, press Select on the navigator to insert a highlight, press Right or Left to select a day, and then press Select on the navigator again. Did You Know? Reschedule an event within the same week by dragging the event box to the new time and day. Week View shows your schedule for an entire week.
CHAPTER 8 Managing Your Calendar Viewing your monthly schedule Tip You can also press Right and Left on the navigator to scroll to the next or previous month. To go to Day View for a particular date, press Select on the navigator to insert a highlight, press Right or Left to select a date, and then press Select on the navigator again. Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. 0 1 Open Month View: Month selector a.
CHAPTER 8 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Choose display options for Agenda View, Day View, and Month View. The options you choose for each View apply only to that View. You can also choose alarm and start and end time settings.
CHAPTER 8 Managing Your Calendar Customizing display options for your calendar [ ! ] Before You Begin To use a photo as your Agenda View background, you must first install palmOne™ Photos from the installation CD onto your handheld. 0 1 2 Press the Calendar application button. Open the Display Options dialog box: a. Open the menus . b. Select Options, and then select Display Options. 3 Tap the Default View pick list and select the view you want to see when you open Calendar.
CHAPTER 8 Tip If the text is difficult to see against your new background, select a different Color Theme to change the text color. Tip If you want to see the hours when you have nothing scheduled as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your day. Managing Your Calendar 4 Set any of the following Agenda View display options: Show Due Tasks Display tasks that are due today and tasks that are overdue.
CHAPTER 8 Managing Your Calendar 6 Tap Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time. Daily Repeating Events 7 Show events that repeat every day. Select OK.
CHAPTER 8 Managing Your Calendar Setting alarm and time options Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots. 0. 1 Press the Calendar 2 Open the Preferences dialog box: a. Open the menus application button. . b. Select Options, and then select Preferences. 3 Select the timeframes that appear in Day View and Week View: a.
CHAPTER 8 Managing Your Calendar 4 Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you select this check box, you also need to enter the default number of minutes, days, or hours before the event the alarm sounds. For events without a time, the alarm settings are based on midnight of the date of the event. The Alarm Preset settings appear as defaults for each new event, but you can change these settings in the Details dialog box for individual events.
CHAPTER 8 Managing Your Calendar Working with Calendar on your computer Did You Know? Mac Check out the Holiday Files folder in the Palm folder. It contains various holidays that can you import into Palm Desktop software on your computer. Use Calendar on your computer to view and manage your schedule. Check out the online Help in Palm® Desktop software to learn how to use Calendar on your computer.
CHAPTER 8 Managing Your Calendar Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31.
CHAPTER 9 Managing Your Tasks In this chapter Creating a task Organizing your tasks Marking a task complete Deleting tasks Customizing your Tasks list Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your handheld is the perfect place to make a list of the things you need to do.
CHAPTER 9 Managing Your Tasks Creating a task Tip If no task is currently selected, you can create a new task by writing Graffiti® 2 characters in the input area. 0 1 Go to the Home 2 Create a task: . Due date a. Tap New. Tip Add a note to a task. Tap the Note button, enter the note text, and then select Done. Did You Know? You can organize your tasks by filing them into categories. You can also mark tasks as private to hide them from prying eyes. screen and select Tasks b.
CHAPTER 9 Managing Your Tasks Setting an alarm [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date to set an alarm. Tip You can customize the alarm sound for your tasks in the Task Preferences dialog box. 0 1 Go to the Home 2 Open the Set Alarm dialog box: screen and select Tasks . a. Tap the task you want to assign an alarm to. b. Tap Details. c. Tap the Alarm box.
CHAPTER 9 Managing Your Tasks 3 Set the alarm: a. Tap the Alarm check box. b. Enter how many days before the due date you want the alarm to sound. c. Tap the time columns to set the time the alarm sounds. d. Select OK, and then select OK again. Done Scheduling a repeating task—standard interval Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating task—unusual interval.
CHAPTER 9 Managing Your Tasks 3 Set the repeat interval: a. Tap the task description, and then tap Details. b. Tap the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year. NOTE If you select Daily a dialog box appears for you to select the end date. c. Select OK.
CHAPTER 9 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months. 0 1 Go to the Home 2 Enter the task you want to repeat and assign it a due date. 3 Open the Change Repeat dialog box: screen and select Tasks . a.
CHAPTER 9 Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then tap Day as the Repeat By setting. Managing Your Tasks 4 Set the repeat interval: a. Tap Day, Week, Month, or Year as the repeat unit. b. Tap Fixed Schedule to base the due date on the due date of the current task, or tap After Completed to base the due date on the date you complete this task.
CHAPTER 9 Managing Your Tasks Organizing your tasks Did You Know? Overdue tasks have an exclamation point (!) next to the due date. Tip Your Task Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings, open the Options menu and select Preferences. Tip Create a new category for tasks by selecting Edit Categories in the Category pick list.
CHAPTER 9 Managing Your Tasks Marking a task complete Tip You can set Task Preferences to record the date that you finish your tasks, and you can show or hide finished tasks. To change these settings, open the Options menu and select Preferences. You can check off a task to indicate that you’ve completed it. 0 1 2 Go to the Home screen and select Tasks . Select the check box on the left side of the task.
CHAPTER 9 Managing Your Tasks Deleting tasks Tip You can also delete a specific task by selecting the task, tapping Details, and then tapping Delete. If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks. Deleting a specific task 0 1 Go to the Home 2 Tap the task you want to delete. 3 Open the Delete Task dialog box: screen and select Tasks a. Open the menus . .
CHAPTER 9 Managing Your Tasks Deleting all your completed tasks Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can refer to them later by importing them. 0 1 Go to the Home 2 Open the Purge dialog box: a. Open the menus screen and select Tasks . . b. Select Purge on the Record menu. 3 4 [ & ] OPTIONAL Select the check box to save an archive copy of your completed tasks on your computer. Select OK.
CHAPTER 9 Managing Your Tasks Customizing your Tasks list Tip You can also display your tasks in Calendar’s Agenda View. See Customizing display options for your calendar for details. Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. 0 1 Go to the Home 2 Open the Preferences dialog box: a. Open the menus screen and select Tasks . . b.
CHAPTER 9 Managing Your Tasks 3 Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
CHAPTER 9 Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer.
CHAPTER 9 Managing Your Tasks Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Support If you’re having problems with Tasks or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 10 Writing Memos In this chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a memo Working with Memos on your computer Related topics Zire™ 31 Handheld Your handheld contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories.
CHAPTER 10 Writing Memos Creating a memo Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. 0 1 Go to the Home 2 Create a memo: screen and select Memos . a. Select New. Tip Use Phone Lookup to quickly add a name and phone number to a memo. b. Enter your memo. Tap Enter on the onscreen keyboard or draw the Graffiti® 2 writing Return stroke to move to a new line in the memo. c. Select Done.
CHAPTER 10 Writing Memos Viewing and editing a memo Tip The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Did You Know? You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop. You can purchase a variety of portable keyboards. Visit www.palmOne.com/ myzire31 and click the Accessories link. Tip You can change the size of the text in Memos to enhance readability.
CHAPTER 10 Writing Memos Moving memos in your memos list Did You Know? If you use Palm® Desktop software for synchronizing, you can send a memo to your computer by synchronizing, and then open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo. You can move memos up or down in your memos list.
CHAPTER 10 Writing Memos Deleting a memo Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your deleted memos, you can refer to them later by importing them. 0 1 2 Go to the Home screen and select Memos . Open the Delete Memo dialog box: a. Locate the memo you want. b. Open the menus . c. Select Delete Memo on the Record menu. 3 4 [ & ] OPTIONAL your computer. Select the check box to save an archive copy of the memo on Select OK.
CHAPTER 10 Writing Memos Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Memos on your computer.
CHAPTER 10 Writing Memos Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Click a link below to learn about these related topics: Entering Information Adding a phone number or other contact information to a memo using Phone Lookup Support If you’re having problems with Memos or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 11 Writing Notes in Note Pad In this chapter Creating a note Viewing and editing a note Deleting a note Working with Note Pad on your computer Related topics Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil.
CHAPTER 11 Writing Notes in Note Pad Creating a note [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on. 0 1 Go to the Home 2 Create a note: a. Use the stylus to write your note directly on the handheld screen. Tip Tap the pen selector to change the pen width or to select the eraser. To clear the screen completely, tap the note (anywhere but the title), open the Edit menu and select Clear Note.
CHAPTER 11 Writing Notes in Note Pad Choosing the pen and paper (background) colors 0 0 1 Go to the Home 2 Open the Select Colors dialog box: screen and select Note Pad . a. Select Done to display the Note Pad list. b. Open the menus . c. Select Options, and then select Preferences. d. Tap Color.
CHAPTER 11 Writing Notes in Note Pad 3 Select the pen and paper colors: a. Tap Pen, and then tap the ink color you want to use. b. Tap Paper, and then tap the background color you want to use. c. Select OK, and then select OK again.
CHAPTER 11 Writing Notes in Note Pad Setting an alarm Tip Change the alarm sound by opening the Options menu, selecting Preferences, and then selecting a sound from the Alarm Sound pick list. To use a note as a reminder, set an alarm for that note. 0 1 Go to the Home 2 Open the note: screen and select Note Pad . a. Select Done to display the Note Pad list. b. Select the note you want to set an alarm for.
CHAPTER 11 Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title. Writing Notes in Note Pad 3 Set the alarm: a. Open the menus . b. Select Options, and then select Alarm. c. Tap the Date box, and then tap the year, month, and date you want the alarm to sound. d. Tap the time you want the alarm to sound. e. Select OK.
CHAPTER 11 Writing Notes in Note Pad Viewing and editing a note Tip Sort the Note Pad list alphabetically, by date, or manually. Open the Options menu, select Preferences, and then tap the Sort by pick list. 0 1 Go to the Home 2 Open the note: screen and select Note Pad . a. Select Done to display the Note Pad list. If you sort manually, you can rearrange the list by dragging notes to another position in the list. b. Select the note you want to view or edit.
CHAPTER 11 Writing Notes in Note Pad Deleting a note Tip You can also Delete a note by opening the Record menu and selecting Delete Note. 0 1 Go to the Home 2 Open the note: Tip Want to get rid of those deletion confirmation messages? Open the Options menu, select Preferences, and then uncheck the Confirm note delete check box. screen and select Note Pad . a. Select Done to display the Note Pad list. b. Select the note you want to delete. 3 Select Delete, and then select OK to confirm deletion.
CHAPTER 11 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Note Pad on your computer.
CHAPTER 11 Writing Notes in Note Pad Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Support If you’re having problems with Note Pad or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 12 Performing Calculations In this chapter Calculator buttons Viewing recent calculations Related topics Whether you’re figuring the tip on a restaurant bill, or balancing your checkbook, it’s always nice to have a calculator on hand. And because it’s part of your handheld, there’s no need to carry a separate calculator.
CHAPTER 12 Performing Calculations Calculator buttons 0 Tip Use the memory buttons to store and recall a number you enter in multiple calculations. Tip If you make a mistake entering a number in the middle of a calculation, use the CE button to re-enter the number without starting the calculation over. Clear any value in the Calculator memory. Recall the stored value from the memory and enter it into the current calculation. Place the current number into memory.
CHAPTER 12 Performing Calculations Viewing recent calculations Did You Know? Viewing recent calculations is helpful when double-checking the math in your checkbook register. Did You Know? Calculator History also has these functions: View recent calculations to confirm that you entered everything correctly. 0 1 Go to the Home 2 Open the History dialog box: a. Open the menus screen and select Calculator . Clear Tap here to clear the calculator’s history. b.
CHAPTER 12 Performing Calculations Related topics Community To explore the world of your handheld, go to www.palmOne.com/ myzire31. Support If you’re having problems with Calculator or anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 13 Managing Your Expenses In this chapter Adding an expense Choosing currency options Deleting expenses Tired of trying to re-create your business trip when you return? Expense makes it easy to keep track of what you paid for that dinner in New York with your new sales group. Customizing the expense list Working with Expense on your computer Related topics You can track costs for meals, lodging, transportation, entertainment, and more, and save all of the information in one convenient place.
CHAPTER 13 Managing Your Expenses Adding an expense Did You Know? Expense is not just for business. Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out. Tip Add an expense simply by writing the first letter of the expense type. For example, entering D opens a dinner item with today’s date. To enable this feature on your handheld, open the Options menu and select Preferences. Check the automatic fill box.
CHAPTER 13 Tip Add extra information to your expense items. Select the item and tap Details. Then tap Note and enter the information. Managing Your Expenses 3 Enter the details of the expense: a. Tap Details. b. Tap each field where you want to enter information, and enter it. Tip Tap Lookup in the Attendees list to pull names from Contacts. Category Select a category to sort your expenses. Did You Know? After you synchronize, you can send your expense information to a spreadsheet on your computer.
CHAPTER 13 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list. You can choose what currencies appear in the pick list, what symbol automatically appears in new expenses, and even create your own currency symbol. Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list. 0 Tip If you travel a lot, update the currency pick list, so that you can quickly get to the symbols you need.
CHAPTER 13 Managing Your Expenses Cont’d. b. Tap one of the Currency pick lists and select the name of the country whose currency symbol you want to display. Currency pick list c. Select OK, and then select OK again. Done The expense list now displays the currencies you selected. Presetting the currency symbol Tip If you’re entering several expenses that all use the same currency, change the preset currency to that symbol to save time.
CHAPTER 13 Managing Your Expenses 3 Choose the default currency: a. Tap the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. 0 Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. 0 1 Go to the Home 2 Open the Custom Currencies dialog box: a. Open the menus screen and select Expense . . b. Select Options, and then select Custom Currencies.
CHAPTER 13 Managing Your Expenses 3 Create the custom symbol: a. Tap a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again.
CHAPTER 13 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense 0 1 Go to the Home 2 Select the expense you want to delete. 3 Delete the item: a. Open the menus screen and select Expense . . b. Select Delete Item on the Record menu. 4 5 [ & ] OPTIONAL Select the check box to save an archive copy of the expense on your computer. Select OK.
CHAPTER 13 Managing Your Expenses Deleting an entire category of expenses Tip To combine expenses from different categories, rename one category to match the other category’s name. Did You Know? There is another way to delete a category. Tap the Category pick list and select Edit Categories. Tap the Delete command to delete the selected category and move all of its entries to the Unfiled category. 0 1 2 Go to the Home screen and select Expense . Open the Purge Categories dialog box: a.
CHAPTER 13 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list. Did You Know? Customizing the expense list makes it easy to see how much you spent on each type of expense. For example, to see how much you spent on taxis, sort your expenses by type so that all your taxi expenses appear together in the list. Use categories to further refine your list. 0 1 Go to the Home 2 Tap Show. 3 screen and select Expense .
CHAPTER 13 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Expense on your computer.
CHAPTER 13 Managing Your Expenses Related topics Community To explore the world of your handheld, go to www.palmOne.com/ myzire31. Support If you’re having problems with Expense or anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 14 Listening to Music In this chapter Transferring MP3 files to an expansion card Transferring music from a CD to an expansion card Playing music on your handheld Managing playlists Viewing song info Working with RealOne Player on your computer Related topics Zire™ 31 Handheld Are you tired of listening to small talk during that long commute on the bus or train? Do you need something smaller than a CD player when you’re out for a walk or at the gym? RealOne Mobile Player lets you play music on yo
CHAPTER 14 Listening to Music Transferring MP3 files to an expansion card [ ! ] Before You Begin Windows Install the RealOne Player application on your handheld and your computer. Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio” folder in the root directory of the card, and store your MP3 files in this folder.
CHAPTER 14 Listening to Music 3 Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes. [ ! ] Before You Begin Mac Install the RealOne Player application on your handheld. Done MAC ONLY Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio” folder in the root directory on the card, and store your MP3 files in this folder.
CHAPTER 14 Listening to Music 3 Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes.
CHAPTER 14 Listening to Music Transferring music from a CD to an expansion card If your songs are on a CD and you want to listen to them on your handheld, use RealOne Player on your computer to convert and transfer the files. WINDOWS ONLY 0 1 Access the CD from RealOne Player on your computer: a. Double-click the RealOne Player icon on your computer desktop. b. Insert the CD into your computer’s CD drive. c. Click CD in RealOne Player on your computer.
CHAPTER 14 Tip If you want to select only a few songs, click Deselect All, and then click the check box next to the songs you want to select. Listening to Music 2 Select the songs you want to add to your library: a. Click Save Tracks. b. Follow the onscreen instructions to select and copy tracks. Did You Know? A 64MB expansion card holds about an hour of music (capacity varies with sampling rates).
CHAPTER 14 Tip For tips on using RealOne Player on your computer, go to the Help menu in RealOne Player or visit www.realone.com. Listening to Music 3 Prepare your handheld: a. Insert an expansion card into your handheld. b. Go to the Home screen and select RealOne . c. Connect your handheld to your computer with the HotSync cable. [ ! ] IMPORTANT Do not tap the HotSync icon. 4 Select the songs you want to transfer: a. In RealOne Player on your computer, click Devices. b.
CHAPTER 14 Tip On your handheld, tap Songs to view a list of the songs available for you to play. The songs you just transferred are at the bottom of the list. Listening to Music Cont’d. d. In the Add Clips window, select the songs you want to add, and then click Add Clips. Add Clips e. Click Close. The tracks you selected should now say “Ready To Transfer.” 5 Transfer the selected songs to your expansion card: a.
CHAPTER 14 Listening to Music Playing music on your handheld Tip If RealOne Mobile Player reaches the preset period of inactivity before you exit the application, the screen turns off and the music continues playing. To set the period of inactivity, open the Options menu and select Preferences. Select an option from the Autopowersave after pick list, and then select OK. If you exit RealOne Mobile Player, it turns off when it reaches the period of inactivity defined in Power Preferences.
CHAPTER 14 Listening to Music Managing playlists You can create as many playlists as you want. Creating a playlist Tip For tips on using RealOne Mobile Player, open the Options menu and select Help. 0 1 On your handheld, go to the Home 2 Open the Edit Playlist dialog box: screen and select RealOne . a. Tap Playlists. b. Tap New. 3 Enter a name for the playlist.
CHAPTER 14 Tip To quickly select all the songs in the list, tap Select All. To quickly unselect all the songs, tap Select None. Listening to Music 4 Add songs to the playlist: a. Tap Add. b. Select the check box next to the songs you want to include on the playlist. c. Tap Done. 5 Put the songs in the order you want to hear them: a. Tap a song you want to move. b. Tap the up or down arrow to move the song up or down one slot. c. Repeat this process until the songs are in the right order.
CHAPTER 14 Listening to Music Playing songs from a playlist 0 1 On your handheld, go to the Home 2 Select a song from a playlist: screen and select RealOne . a. Tap Playlists. b. Tap the playlist you want to play. c. Tap the first song you want to play. Done Zire™ 31 Handheld Your handheld plays the songs in the playlist beginning with the song you selected. After it plays the last song in the list, it stops.
CHAPTER 14 Listening to Music Editing a playlist 0 1 On your handheld, go to the Home 2 Open the playlist you want to edit: screen and select RealOne . a. Tap Playlists. b. Tap the playlist you want to edit. c. Tap Edit.
CHAPTER 14 Listening to Music 3 Tap Edit and do any of the following: Delete a song playlist. Add a song Select a song and tap Remove to delete the song from the Tap Add, select a song’s check box, and then tap Done. Move a song Select a song and tap the up arrow or down arrow to move the song up or down one slot. 4 Tap Done, and then tap Done two more times.
CHAPTER 14 Listening to Music Deleting a playlist 0 1 On your handheld, go to the Home 2 Open the playlist you want to delete: screen and select RealOne . a. Tap Playlists. b. Tap the playlist you want to delete. 3 Delete the list: a. Tap Delete List. b. Tap Yes in the confirmation dialog box. c. Tap Done.
CHAPTER 14 Listening to Music Viewing song info You can view details for the song that is currently playing. 0 1 On your handheld, go to the Home 2 Select a song to play and view: screen and select RealOne . • To play and view the current song, tap Play. • To play and view a different song, tap Songs and select a song from the list. 3 Open the Song Details dialog box: a. Open the menus . b. Select Song Details on the Music menu. c. After you finish viewing the info, select Done.
CHAPTER 14 Listening to Music Working with RealOne Player on your computer WINDOWS ONLY Use RealOne Player on your computer to play and manage your songs. Check out the online Help in RealOne Player to learn how to use RealOne Player on your computer.
CHAPTER 14 Listening to Music Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Support If you’re having problems with RealOne Mobile Player or RealOne Player on your computer, go to www.realone.com.
CHAPTER 15 Viewing Photos In this chapter Copying photos to your handheld Viewing photos Rotating a photo Viewing and editing photo details Organizing photos Copying a photo Deleting a photo Working with Photos on your computer Related topics Zire™ 31 Handheld A picture may be worth a thousand words, but what happens when you have a thousand pictures that you are trying to keep organized? Or maybe just a few that are so meaningful that you want to have instant access to them at any time? Solve both probl
CHAPTER 15 Viewing Photos Copying photos to your handheld [ ! ] Before You Begin Install palmOne Photos from the installation CD onto your handheld. Tip On a Windows computer, you can also copy photos by opening the palmOne Photos desktop application, selecting Add Photos to add photos to an album on your computer, and then synchronizing to transfer the photos to the same album on your handheld.
CHAPTER 15 Viewing Photos 3 Synchronize your handheld with your computer. Done MAC ONLY Tip In Mac OS X, you can make the Send to Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag photos, and other files you want to transfer to your handheld, onto the droplet on the Dock. 0 1 Select the photos you want to transfer: a. Drag and drop the photos onto the Send To Handheld droplet in the Palm folder. b.
CHAPTER 15 Viewing Photos Viewing photos Did You Know? If you or your friends have a digital camera that uses SD memory cards, you can insert the cards into the expansion slot and view the photos on your handheld. You can view photos in the following ways: Thumbnail View miniature preview versions of your photos. List View names and dates of photos on your handheld or an expansion card. Slide show View all photos in an album, automatically one after another.
CHAPTER 15 Viewing Photos 3 To see a full-screen view of the photo, select the photo from the thumbnails. 4 Tap anywhere in the photo to return to the Thumbnail view screen. Done Viewing a photo in List view Tip Can’t remember what album your photo is in? Select All Photos from the pick list. 0 1 Go to the Home 2 View a photo in List view: screen and select Photos . Album pick list a. Tap the pick list in the upperright corner and select the album containing the photo you want to view.
CHAPTER 15 Viewing Photos 3 To see a full-screen view of the photo, select the photo from the list. 4 Tap anywhere in the photo to return to the List view screen. Done Viewing a slide show 0 Tip You can set how long a photo is displayed in slide show mode before the next item appears by opening the menus, selecting Options, selecting Preferences, and then selecting a time interval from the Slide Show Delay pick list. The default is 3 seconds.
CHAPTER 15 Viewing Photos 3 Tap a photo to stop the slide show and return to Thumbnail or List view. Done Rotating a photo 0 Tip If you receive a message that the photo is too large to rotate on your handheld, synchronize, and then open and rotate the photo in Palm® Desktop software. Synchronize again to send the rotated photo back to your handheld. 0 1 Go to the Home 2 Select the photo you want to rotate: screen and select Photos . a.
CHAPTER 15 Viewing Photos 3 Rotate the photo: a. Open the menus . b. Select Photos, and then select Rotate Photo. c. Select the rotation you want. 4 Tap anywhere in the photo to return to Thumbnail or List view.
CHAPTER 15 Viewing Photos Viewing and editing photo details 0 0 1 Go to the Home 2 Select the photo you want to view: screen and select Photos . a. Tap the pick list in the upper-right corner and select the album containing the photos you want. b. Select the photo you want.
CHAPTER 15 Tip Photos with notes appear with a note icon to the right in List view. Tip Tap the scroll arrows at the bottom of the Photo Details screen to view other photos in the album. Viewing Photos 3 View photo details: a. Open the menus . b. Select Details from the Photo menu. c. In addition to viewing photo details, you can do the following: Scroll arrows Change name Select the photo or video name and enter a new name.
CHAPTER 15 Viewing Photos Organizing photos You can organize your photos in the following ways: • Create albums and place your photos in those albums. • Move photos within or between albums. • Sort photos in List view. Organizing photos in albums 0 Tip If a photo is saved on your handheld, you can save it only to an album on your handheld. Likewise, if a photo is saved to an expansion card, you can save it only to an album on the card.
CHAPTER 15 Tip If you are not already in the album you want to organize, tap the pick list in the upper-right corner and select the album you want. Viewing Photos 3 Add or remove photos in albums: a. On the album screen, select Organize. Select to add Select + to remove b. Do one of the following: Tip Drag the stylus across multiple photos to add or remove them all at once. Did You Know? If you remove a photo from an album, it is moved to the Unfiled category.
CHAPTER 15 Viewing Photos Moving a photo within and between albums 0 Tip Move photos within albums to easily put the slide show of your kid’s birthday party in the sequence you want. Tip You can also move a photo to a new album by adding it to the new album. The photo is automatically deleted from the old album. 1 Go to the Home 2 Move a photo within an album: screen and select Photos . a. Tap the pick list in the upper-right corner and select the album in which you want to move a photo. b.
CHAPTER 15 Viewing Photos Sorting photos in List view Did You Know? The Date column lists photos by the date they were added to your handheld, not the date they were taken. Tip If you spent time organizing a slide show to give the exact sequence of your vacation, be careful not to ruin that order by sorting the photos by name or date—changing the order in List view affects slide show order. 0 1 Go to the Home 2 Sort photos: screen and select Photos a.
CHAPTER 15 Viewing Photos Copying a photo You can copy photos from your handheld to an expansion card, and vice versa. 0 1 Go to the Home 2 Select a photo to copy: screen and select Photos . a. Tap the pick list in the upper-right corner and select the album containing the photo you want. b. Select the photo. 3 Copy the photo: a. Open the menus . b. Select Copy to Card (for photos on your handheld) or Copy to Handheld (for photos on an expansion card) from the Photo menu.
CHAPTER 15 Viewing Photos Deleting a photo 0 Tip In Thumbnail or List view, delete a photo by selecting Delete from the Photo menu, selecting the photo to delete, and then selecting Delete. 1 Go to the Home 2 Select a photo to delete: screen and select Photos . a. Tap the pick list in the upper-right corner and select the album containing the photo you want. You can also delete a photo from the Photos Details screen by selecting Delete on that screen. b. Select the photo.
CHAPTER 15 Viewing Photos Working with Photos on your computer Use Photos on your computer to view and manage the photos you download to and view on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Photos on your computer.
CHAPTER 15 Viewing Photos Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Support If you’re having problems with Photos or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 16 Sharing Information In this chapter Beaming Other ways of sharing information Related topics You have to get this memo to your boss—now. Or the photo of the grandkids in their Halloween costumes to your mom. After you’ve used your handheld to create or capture that important business and personal information, it’s time to share it with others.
CHAPTER 16 Sharing Information Beaming Tip For best results when beaming, the handhelds should be between 4 and 39 inches (10 centimeters and one meter) apart, and there should be a clear path between them. Using the IR port on your handheld, you can beam information from within an application, such as a photo, a contact, an appointment, or a task, to other Palm OS® handheld users. You can also beam a category of information, such as a photo album—or even an entire application.
CHAPTER 16 Tip The leftmost menu is most applications is named Record. Tip In Contacts, you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. Beam your business card to other handhelds by holding down the Contacts application button until the Beam dialog box appears. Sharing Information 2 Beam the information: a. Open the menus . b. Select the Beam menu item on the leftmost menu. c.
CHAPTER 16 Sharing Information Beaming a category Tip Create a category of Calendar events such as your kid’s soccer schedule, and then beam the entire category to your spouse’s handheld. Tip When you beam a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving device. 0 1 Select the category you want to beam: a. Open an application. b.
CHAPTER 16 Sharing Information Beaming an application Tip Tap the Beam From pick list to beam an application from an expansion card inserted into the expansion slot. 0 1 Select the application you want to beam: a. Go to the Home screen. b. Open the menus . c. Select Beam on the App menu. d. Select the application you want to beam. NOTE You cannot beam an application that has a lock icon next to the application size.
CHAPTER 16 Sharing Information 2 Beam the application: a. Tap Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port 3 Wait for the Beam dialog box to indicate that beaming is complete.
CHAPTER 16 Sharing Information Other ways of sharing information Here are some other ways of sharing information: • Copy information or an application onto an expansion card inserted into the expansion slot, and view the information by inserting the card into the slot on another Palm OS® handheld. • Copy information such as a photo from your handheld to your computer, or from computer to handheld, by synchronizing.
CHAPTER 16 Sharing Information Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31.
CHAPTER 17 Keeping Your Information Private In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password You probably wouldn’t leave your door unlocked at night, so why should it be any different with your handheld? When you think about the amount of personal and private information stored there, you’ll definitely want to protect it.
CHAPTER 17 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private, but are not masked or hidden. Masking private entries without creating a password selected.
CHAPTER 17 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. 0 1 Open an application. 2 Create a new entry, or select the entry that you want to make private. 3 Mark it as private: a. For existing Contacts, tap Edit. b. Tap Details. c. Tap the Private check box. d. Select OK. e. In Contacts and Memos, select Done.
CHAPTER 17 Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . c. Select Security. 2 Select the display option for private entries: a. Tap the Current Privacy pick list. b. Select one of these options, and then select Done. Show Private Records Display private entries.
CHAPTER 17 Keeping Your Information Private Cont’d. Masked entry Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked. Using a password Tip Use a password to protect confidential work or personal information. If your handheld is lost or stolen, this information will be safe.
CHAPTER 17 Keeping Your Information Private Creating a password Tip The best passwords consist of a mix of letters, characters, and numbers. Longer passwords are better than short ones. Any password you create is case-sensitive. 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . Password box c. Select Security. Tip Enter your password with Graffiti® 2 writing or the onscreen keyboard. 2 Create a password and hint: a. Tap the Password box. b. Enter a password. c.
CHAPTER 17 Keeping Your Information Private 3 Confirm the password: a. Enter the password again. b. Select OK. 4 Select Done. Done Changing a password You can change your password at any time. You must enter the current password before you can change it. Tip In Palm® Desktop software, you can require password entry for private info to display. Open the Tools menu and select Options, and then select Security. 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . Password box c.
CHAPTER 17 Keeping Your Information Private 2 Change your password: a. Enter a new password and hint. b. Select OK. 3 Confirm the password: a. Enter the password again. b. Select OK. 4 Select Done.
CHAPTER 17 Keeping Your Information Private Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . Password box c. Select Security. 2 Delete your password: a. Tap Unassign. b. Select Done.
CHAPTER 17 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld. Deleting a forgotten password also deletes all entries marked as private.
CHAPTER 17 Keeping Your Information Private 3 Do one of the following, and then select Done: • Enter a new password and hint, and then select OK. • If you don’t want to create a new password, tap Unassign or Cancel. 4 Synchronize your handheld with your computer to restore any private entries that were deleted. Done Locking your handheld [ ! ] Before You Begin To use the locking feature, you must first create a password for your handheld. Tip To start your handheld when it is locked, turn it on.
CHAPTER 17 Keeping Your Information Private Locking your handheld automatically 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . c. Select Security. 2 Auto Lock Handheld box Open the Lock Handheld dialog box: a. Tap the Auto Lock Handheld box. b. If necessary, enter your password, and then select OK.
CHAPTER 17 Keeping Your Information Private 3 Select one of these lock options: Never Always leave your handheld unlocked. On power off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock. After a preset delay Set a period of inactivity after which your handheld will automatically lock. 4 Select OK, and then select Done.
CHAPTER 17 Keeping Your Information Private Locking your handheld manually 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . c. Select Security. Lock & Turn Off 2 Select Lock & Turn Off. 3 Select Off & Lock.
CHAPTER 17 Keeping Your Information Private Related topics Community To explore the world of your handheld, go to www.palmOne.com/ myzire31. Support If you’re having problems with private entries or anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 18 Using Categories to Organize Information In this chapter Adding a category Renaming a category Deleting a category Placing information into a category Viewing information by category Related topics If you’re like most people, you use your handheld to manage your work life and your personal life. Yet these two areas contain so many details: your children’s after-school activities, your conference schedule, your shopping list for the week, and entertainment.
CHAPTER 18 Using Categories to Organize Information Adding a category Did You Know? You can have up to 15 categories in an application. Tip Colors make it easy to find the info you need in Calendar. Tip Add a category in Contacts that contains all of your medical numbers for quick access. Other useful categories in Contacts are Emergency, for fire, ambulance, and police; Children, for your children’s school and friends; and Entertainment, for restaurants or theaters that you visit often.
CHAPTER 18 Using Categories to Organize Information Renaming a category Tip If you want to combine items in different categories, rename one category to the other category name. Did You Know? Some categories, like All and Unfiled, come with your handheld and cannot be changed. 0 1 • To rename a category within an application, open that application. • To rename a category for applications, go to the Home screen 2 . Rename the category: a.
CHAPTER 18 Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. Tip In Expense, you can delete a category, including its contents, with the Purge command. 0 1 • To delete a category within an application, open that application. • To delete a category for applications, go to the Home screen 2 . Delete the category: a. In Calendar, select an event, and then select Details. b.
CHAPTER 18 Using Categories to Organize Information Placing information into a category Tip You can also enter new information into a category by opening the application, and then selecting the category from the upper-right corner. Tap New and enter the information. You can place individual entries into categories within an application. For example, you may want to place some of your contacts into a category called Medical. You may also find it convenient to view applications in groups.
CHAPTER 18 Tip To place an entry into a different category, simply select a different category from the Category pick list. Using Categories to Organize Information 5 Place the entry into a category: a. Select a category from the Category pick list. Category b. If necessary, select OK c. If necessary, select Done.
CHAPTER 18 Using Categories to Organize Information Placing an application into a category 0 1 Go to the Home screen 2 Open the Category dialog box: a. Open the menus . . b. Select Category on the App menu. 3 Place the application into a category: a. Tap the pick list next to the application you want to place into a category. b. Select a category, and then select Done.
CHAPTER 18 Using Categories to Organize Information Viewing information by category Tip In the Home screen, scroll through the categories by repeatedly tapping the Home screen icon, or pressing Right or Left on the navigator. To view all of the applications on your handheld select the All category. Tip Scroll through the categories in Contacts by repeatedly pressing the Contacts button. 0 1 • To view entries by category, open an application that contains categories.
CHAPTER 18 Using Categories to Organize Information Related topics Community To explore the world of your handheld, go to www.palmOne.com/ myzire31. Support If you’re having problems with categories or anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 19 Installing and Removing Applications In this chapter Checking space and version numbers Installing the additional software from the CD Installing other applications and files Removing an application from your handheld Removing Palm Desktop software from your computer Related topics Zire™ 31 Handheld Did you ever think you could use your handheld to manage your weight loss program? How about using it to track the details of your round of golf? There are thousands of applications available for P
CHAPTER 19 Installing and Removing Applications Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them. 0 1 Open the Info dialog box: a. Go to the Home screen b. Open the menus . . c. Select Info on the App menu.
CHAPTER 19 Installing and Removing Applications Cont’d. b. Tap one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card. Records Shows the number of records in an application.
CHAPTER 19 Installing and Removing Applications Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun. You can install these applications at any time. Did You Know? Addit is a handheldbased catalog of some of the best software applications available for your handheld.
CHAPTER 19 Installing and Removing Applications MAC ONLY 0 1 Insert the CD into your computer. 2 Double-click the Essential Software folder. 3 Install the applications you want to install. 4 Synchronize your handheld with your computer.
CHAPTER 19 Installing and Removing Applications Installing other applications and files Did You Know? Most handheld application files have the extension PRC or PDB. You can also install applications and files on your handheld that did not come on the CD. For any files that you install, there must be an application on your handheld that can read these files. For example, you can view photos only if you have an application such as palmOne™ Photos on your handheld.
CHAPTER 19 Installing and Removing Applications Using the Palm Quick Install icon WINDOWS ONLY Tip You can also install files on your handheld by right-clicking them on your computer. Select Send To Palm Quick Install, and the files are placed on your handheld the next time you synchronize. Tip If there are still files in the list after you synchronize, they were not installed. Open the application associated with this file, and then synchronize again.
CHAPTER 19 Installing and Removing Applications Using the Palm Quick Install window WINDOWS ONLY Tip To install a folder on your handheld, open the File menu in Palm Quick Install and select Add Folder. Tip To move applications between your handheld and the expansion card, drag the files up or down. 0 1 Copy or download the file(s) you want to install onto your computer. 2 Double-click the Palm Quick Install icon on the desktop. 3 Select the files to install: User drop-down list a.
CHAPTER 19 Installing and Removing Applications Installing applications and files on a Mac computer Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag songs, and other files you want to transfer to your handheld, onto the droplet in the Dock. You can install applications and files on a Mac computer by dragging and dropping onto the Send To Handheld icon, or by using the commands in the HotSync® menu.
CHAPTER 19 Installing and Removing Applications Using commands in the HotSync menu MAC ONLY Tip To move applications between your handheld and the expansion card, click Change Destination. Use the arrows to move the files, and then click OK. Tip If you do not see the application or file in the folder, go to the folder that contains the application you want to install. 0 1 2 Copy or download the application you want to install onto your computer. Select the files to install on your handheld: a.
CHAPTER 19 Installing and Removing Applications 3 Install the files on your handheld: a. Click Add File. b. Close the Install Handheld Files window. c. Synchronize your handheld with your computer.
CHAPTER 19 Installing and Removing Applications Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your handheld or from an expansion card. NOTE You can only remove add-on applications, patches, and extensions that you install. You cannot remove the applications that are part of the operating system of your handheld. 0 1 Go to the Home screen 2 Open the Delete dialog box: a. Open the menus .
CHAPTER 19 Installing and Removing Applications Removing Palm Desktop software from your computer If you no longer want to use Palm Desktop software, you can remove it from your computer. This process removes only the application files. The data in your Users folder remains untouched. [ ! ] IMPORTANT If you remove Palm Desktop software, you also remove the synchronization software and can no longer synchronize your information.
CHAPTER 19 Installing and Removing Applications 2 Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs b. Select Palm Desktop software, and then click Remove. c. Click Yes in the Confirm File Deletion box. d. Click OK, and then click Close. Done MAC ONLY 0 1 2 3 Insert the CD that came with your handheld into your computer. Double-click the CD icon on your desktop, and then double-click the Palm Desktop Installer icon.
CHAPTER 19 Installing and Removing Applications 4 Select the software you want to remove, and then click Uninstall. 5 Select the folder that contains your Palm Desktop software files. 6 Click Remove, and then restart your computer.
CHAPTER 19 Installing and Removing Applications Related topics Community To explore the world of your handheld, go to www.palmOne.com/ myzire31. Support If you’re having problems installing applications, or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 20 Customizing Your Handheld In this chapter Customizing the Home screen Making the screen easier to read Giving your favorite applications a button or icon Although customizing your handheld is optional, it’s like changing the preset radio stations in your car.
CHAPTER 20 Customizing Your Handheld Customizing the Home screen [ ! ] Before You Begin Install palmOne™ Photos from the installation CD onto your handheld. Did You Know? You can also customize the Home screen by organizing your applications into categories. Use your favorite photo as the background for the Home screen. Or display your application icons in list format with small icons so that you can see more applications without scrolling. 0 1 2 Go to the Home Open the Display Options dialog box: a.
CHAPTER 20 Customizing Your Handheld 5 Select a photo for the background: a. Select the Background check box. b. Tap the photo thumbnail and select a photo. c. Adjust the fade setting so that the text is easy to read against the photo. d. Select OK.
CHAPTER 20 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions you may also need to adjust the brightness and contrast to read the information on the screen.
CHAPTER 20 Customizing Your Handheld 0 1 Open an application. 2 Open the Select Font dialog box: a. Open the menus . b. Select Options, and then select Font. 3 Tap the font style you want to use, and then select OK.
CHAPTER 20 Customizing Your Handheld Adjusting the brightness and contrast Did You Know? You can assign the fullscreen pen stroke to open the Adjust Display dialog box. See Giving your favorite applications a button or icon for details. Tip When the Adjust Display dialog box is open, you can also press Up and Down on the navigator to adjust the contrast. Did You Know? Selecting Low as the Brightness setting can conserve battery power. 0 1 Tap the Display icon to open the Adjust Display dialog box.
CHAPTER 20 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. 0 1 Open Color Theme Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Color Theme. 2 Select a theme, and then select Done.
CHAPTER 20 Customizing Your Handheld Giving your favorite applications a button or icon Tired of going to the Home screen to open an application you use a lot? Use the Buttons Preferences screen to reassign the applications associated with the buttons on the front of your handheld and the HotSync® icon. For example, if you use Memos often, you can assign Memos to a button or the HotSync icon so that you don’t have to scroll through the Home screen whenever you want to use that application.
CHAPTER 20 » Key Term Full-screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen. You can use this stroke as a quick way to do a selected task, such as opening the Graffiti® 2 help screen. Customizing Your Handheld 3 Assign the full-screen pen stroke: a. Tap More. b. Tap the pick list and select the action you want to assign to the full-screen pen stroke. Pick list c. Select OK. 4 Tap Done.
CHAPTER 20 Customizing Your Handheld Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location. When you travel to a new time zone, change the Location setting to quickly reset the date and time.
CHAPTER 20 Tip You can rename the location to the city where you live. Tap the Name field, and then modify the location name. Customizing Your Handheld 2 Select the location: Name field a. Tap the Location pick list, and select a city in your time zone. If you found a city in the list, go to step 3. No nearby city? Select Edit List, do steps b–e. b. Tap Add. c. Select a city in your time zone, and then select OK. d. Select OK again, and then select Done. e.
CHAPTER 20 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. 0 1 Open Date & Time Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Date & Time. 2 Select the location.
CHAPTER 20 Customizing Your Handheld 3 Set the date: a. Tap the Set Date box. Year arrows b. Tap the arrows to select the current year. c. Tap the current month. d. Tap the current date. 4 Set the time: a. Tap the Set Time box. b. Tap the hour and minute boxes, and then tap the arrows to change them. c. Tap AM or PM, and then select OK. NOTE If you’re using a 24-hour clock format, you won’t see the AM PM options. 5 Select Done.
CHAPTER 20 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld. You can quickly choose the preset formats based on geographic regions where you might use your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour clock.
CHAPTER 20 Tip The country setting changes only the way the date and time look. It doesn’t change your handheld’s time to that country’s time. To do that, go to Date&Time Preferences or to World Clock. Customizing Your Handheld 2 Select a country: a. Tap the Preset to box to open the Set Country dialog box. b. Select a country. c. Select OK.
CHAPTER 20 Customizing Your Handheld Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the writing area, choose Graffiti 2 strokes, and create shortcuts to make entering information faster. Choosing the input area You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing; you do not have to write in the input area. 0 1 Open Writing Area Preferences: a.
CHAPTER 20 Customizing Your Handheld Using the full-screen writing area [ ! ] Before You Begin Turn on Writing Area Preferences as described in the previous section. Tip Right after you write a character, your handheld interprets a quick tap on the screen as a period character. If you want to tap a button, either wait a few seconds or temporarily turn off fullscreen writing by tapping the shaded box in the lower-right corner. The shaded box changes to a box outline when Writing Area Preferences are off.
CHAPTER 20 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. 0 1 Open Graffiti 2 Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Graffiti 2. 2 Select alternate strokes: a. Tap a character to view its alternate stroke. b. Select the check box to use the alternate stroke, and then select Done.
CHAPTER 20 Customizing Your Handheld Setting up ShortCuts Tip You may want to add a space character after the last word in your ShortCut text. This way, a space automatically follows the ShortCut text. Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define abbreviations for any words, letters, or numbers that you enter often. You can use your ShortCuts anywhere you enter info with Graffiti 2 writing. 0 1 Open ShortCuts Preferences: a.
CHAPTER 20 Tip The ShortCut Text can be 45 characters long. That’s long enough for a name whose spelling you always forget or a complex e-mail address. Customizing Your Handheld 2 Create a ShortCut: a. Tap New. b. On the ShortCut Name line, enter the abbreviation. c. On the ShortCut Text line(s), enter the text you want to insert when you write the abbreviation. d. Select OK, and then select Done.
CHAPTER 20 Customizing Your Handheld Changing ShortCuts Tip To delete a ShortCut, open ShortCuts Preferences and select the ShortCut. Tap Delete, tap Yes, and then tap Done. After you create a ShortCut, you can modify it at any time. 0 1 Open ShortCuts Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Shortcuts. 2 Edit the ShortCut: a. Select the ShortCut you want to change. b. Tap Edit. c. Make your changes. d. Select OK, and then select Done.
CHAPTER 20 Customizing Your Handheld Correcting problems with tapping » Key Term Digitizer Another name for your handheld’s screen and the internal circuitry that enables it to respond appropriately to taps. Is your screen not responding to taps? Are you getting unexpected results when you tap? For example, when you tap the number keyboard icon, does the Find dialog box open instead? If this happens, it’s time to align the screen. 0 1 a.
CHAPTER 20 Customizing Your Handheld Selecting sound settings Tip You can choose different types of sounds for Calendar, Tasks, and World Clock. Go to the application, open the Options menu, and then select Preferences. Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. 0 1 Open Sounds & Alerts Preferences: a. Go to the Home b.
CHAPTER 20 Customizing Your Handheld Entering your owner information Did You Know? If you use Security Preferences to turn off and lock your handheld with a password, your owner info appears the next time you turn on your handheld. See Keeping Your Information Private for more info. It’s a good idea to enter information that could help someone contact you if you ever lose your handheld (if there’s enough battery power to turn it on).
CHAPTER 20 Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings. Preventing your handheld from turning on by accident Tip When Keylock is on, your handheld does not respond when you press the application buttons. To use your handheld again, press the power button, and then tap Deactivate Keylock.
CHAPTER 20 Customizing Your Handheld 2 Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep. Manual Keylock turns on when you hold down the power button until the system sound confirms that Keylock is on. Done Selecting power-saving settings The Power Preferences screen enables you to set power consumption options. 0 1 Open Power Preferences: a.
CHAPTER 20 Customizing Your Handheld 2 Tap the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the power adapter.
CHAPTER 20 Customizing Your Handheld Connecting your handheld to other devices Connection Preferences let you connect your handheld to other devices. You can use preset connection settings, modify the preset settings, or create your own connection settings from scratch. The list of preset connections varies depending on the applications you’ve added to your handheld. » Key Term ISP Acronym for Internet service provider.
CHAPTER 20 Customizing Your Handheld 2 Open the Edit Connection dialog box: a. Select the IR to PC/handheld connection. b. Tap Edit. 3 Change the speed setting: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Select OK. d. Select OK again, and then select Done.
CHAPTER 20 Customizing Your Handheld Creating your own connection settings Tip To delete a connection that you created, select it on the Connection Preferences screen, and then tap Delete. If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. 0 1 From the Connection Preferences screen, tap New.
CHAPTER 20 Customizing Your Handheld 2 Enter the basic settings: Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network. Via Select the method you want to use to connect to the device you selected: Cradle/Cable—the HotSync cable that came with your handheld; Infrared—the IR port on your handheld.
CHAPTER 20 Customizing Your Handheld 3 Enter the details settings: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Tap the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on. Off Flow control is always off. d. For a modem connection, enter the initialization string. e. Select OK. 4 Select OK, and then select Done.
CHAPTER 20 Customizing Your Handheld Customizing network settings [ ! ] Before You Begin You need the following: • A mobile phone with an IR port (sold separately) • A wireless service provider account that includes high-speed data services or that supports dial-up connections (additional fees may apply) • An ISP account or a corporate remote access account (additional fees may apply) • Connection Preferences settings for your mobile phone enabled with IR Your handheld includes software that lets you con
CHAPTER 20 Tip Instead of creating a new profile, you can copy an existing profile and change the settings. Select the profile you want to copy, and then open the Service menu and select Duplicate. Customizing Your Handheld 2 Service Tap the Service pick list and select your ISP or your dial-in server type from the list. If your ISP or server type isn’t on the list, tap New and enter a name for the service profile. User Name Enter your username.
CHAPTER 20 Tip It’s a good idea to add at least three commas before your calling card number to allow for the cue delay. Each comma delays transmission of your calling card number for two seconds. Customizing Your Handheld Cont’d. b. Enter any of the following settings, and then tap OK: Phone # Enter the phone number for your ISP or dial-in server. Dial prefix Select the Dial prefix check box, and then enter the number that you dial before the telephone number to access an outside line.
CHAPTER 20 Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. Tip To see expanded Service Connection Progress messages, press Down on the navigator.To see more information, open the Options menu and select View Log. 0 1 Open Network Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Network. 2 Make the connection: a.
CHAPTER 20 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile. 0 1 Open Network Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Network. 2 Open the Details dialog box: a.
CHAPTER 20 » Key Term DNS Domain name system. The Internet uses this system to translate the names of host computers into IP addresses. A DNS number identifies the server that handles the translation. Customizing Your Handheld 3 NOTE Ask your ISP or system administrator if you need information on any of these settings. Connection type Tap the pick list and choose the communication protocol for this service: PPP, SLIP, or CSLIP. Most e-mail application use PPP or SLIP protocols.
CHAPTER 20 Customizing Your Handheld Deleting a service profile 0 1 Open Network Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Network. 2 Delete the service you want to delete: a. Tap the Service pick list and select the service you want to delete. b. Open the menus . c. Select Delete on the Service menu. d. Tap OK, and then tap Done.
CHAPTER 20 Customizing Your Handheld Creating login scripts Tip Windows You can also create login scripts with a text editor on your desktop computer. Create a file with the extension PNC, and then install the file on your handheld using palmOne™ Quick Install. Did You Know? Your login scripts can also use non-ASCII and literal characters. A login script is a series of commands that automates logging in to a network server—for example, your corporate network or your ISP.
CHAPTER 20 Customizing Your Handheld 2 Open the Login Script dialog box: a. Tap the Service pick list and select the service you want to add a script to. b. Tap Details. c. Tap Script. 3 Tap the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
CHAPTER 20 Customizing Your Handheld Cont’d. Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences. If you didn’t enter a password, this command prompts you to enter one. The Password command is usually followed by a Send CR command.
CHAPTER 20 Customizing Your Handheld 4 Complete the script: a. Repeat step 3 until the login script is complete. b. Select OK, and then select OK again. c. Select Done. Done Adding plug-in applications Tip For more info on creating plug-in applications, contact Developer Support at PalmSource. You can create plug-in applications containing script commands that extend the functionality of the built-in script commands.
CHAPTER 20 Customizing Your Handheld Plug-in applications have the following characteristics: • Written in C language • Compiled into a device executable • Called properly from a login script • Able to return control to a login script after it terminates • Created using a development environment that supports Palm OS® software, such as Metrowerks CodeWarrior tools.
CHAPTER 20 Customizing Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire31. Support If you’re having problems with customization or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 21 Managing Clock Settings In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Forget your watch? Or just forget to reset it when you landed in Toronto? Neither matters, as long as you have your handheld. Not only can you rely on it for the correct time, you can even set an alarm so you don’t miss that early flight back home.
CHAPTER 21 Managing Clock Settings Checking the current date and time There are several ways to easily check the date and time: • When your handheld is on: • Tap the Home icon , and then select the World Clock icon . • Tap the Clock icon in the upper-left corner of the input area. Your handheld displays the time for two seconds, and then returns to the previous application. Clock • When your handheld is off, press Select in the center of the navigator.
CHAPTER 21 Managing Clock Settings Setting the primary location » Key Term Primary location Typically a city in the time zone in which you live. In World Clock, you can set the location, date, and time for a primary location. The settings for this primary location are used by all of the applications on your handheld. 0. 1 Go to the Home screen 2 Select the primary location: and select World Clock a. Tap the primary location pick list. . Primary location pick list b.
CHAPTER 21 Managing Clock Settings Setting the date and time for the primary location Did You Know? When the Daylight Savings settings are active, the time changes according to the rule for the primary location. For example, in North America, the time changes at 2:00 a.m.; in Europe, it changes at 1:00 a.m. You can set the date and time in Preferences, as you did during the initial setup of your handheld, or in World Clock.
CHAPTER 21 Managing Clock Settings 4 Set the time: a. Tap the Set Time box. Hour b. Tap the hour and minute boxes, and then tap the arrows to change them. Minute c. Tap AM or PM, and then select OK. 5 Select Done.
CHAPTER 21 Managing Clock Settings Choosing secondary locations for other time zones Tip If you have friends, family, or colleagues in another time zone, select a city in their zone as your secondary location. When you need to contact them, you can easily check to see what time it is where they are. Set World Clock to display the date and time for two other locations. 0 1 2 Go to the Home screen and select World Clock . Tap the pick list next to one of the secondary locations.
CHAPTER 21 Managing Clock Settings Modifying the locations list Tip If you know what you’re looking for in a long pick list, use Graffiti® 2 writing to find it faster. Enter the first letter of the word, then locate your item. You can edit the locations list so that the locations you use most often are easy to find. Adding new locations 0 1 Go to the Home screen 2 Open the Edit List dialog box: and select World Clock . a. Tap a Location pick list. b. Select Edit List. 3 Add the new location: a.
CHAPTER 21 Managing Clock Settings 4 [ & ] OPTIONAL Tap each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time check box Tap for your handheld to automatically adjust the date and time for Daylight Saving Time in this location. Start and End dates Tap the boxes to change the start and end dates of Daylight Saving Time, if necessary. 5 Select OK, and then select Done.
CHAPTER 21 Managing Clock Settings Deleting a location 0 1 2 Go to the Home screen and select World Clock . Select the location you want to delete: a. Tap a Location pick list. b. Select Edit List. c. Select a location, and then tap Remove. 3 Select OK, and then select Done.
CHAPTER 21 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside of this timeframe in Calendar. Did You Know? Remember to put your handheld on local time. If you travel from San Francisco to London, make London your primary location so that all your alarms ring on time, instead of eight hours late. 0 1 Go to the Home screen 2 Set the alarm: and select World Clock . a. Tap the Alarm box. b.
CHAPTER 21 Tip To turn off an alarm before it sounds, tap the Alarm box, and then tap Alarm Off. Managing Clock Settings 3 [ & ] OPTIONAL Select the alarm sound and volume: a. Open the menus . b. Select Options, and then select Alarm Preferences. c. Tap the pick lists to select the alarm sound and volume. NOTE This volume setting does not affect the other sounds on your handheld, including the alarms you set in Calendar. You can change the volume of these other sounds in Preferences. d. Select OK.
CHAPTER 21 Managing Clock Settings Changing the clock display 0 1 Go to the Home screen 2 Open the Display Options dialog box: a. Open the menus and select World Clock . . b. Select Options, and then select Display Options. 3 Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations. Deselect it to display only the primary location. Show Date Display the date in World Clock.
CHAPTER 21 Managing Clock Settings Related topics Community To explore the world of your handheld, go to www.palmOne.com/ myzire31. Support If you’re having problems with World Clock or anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 22 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines. Handheld do’s • Use the protective cover that came with your handheld. It protects your handheld screen from being scratched.
CHAPTER 22 Maintaining Your Handheld • Use only 3.5 mm stereo headphones in your handheld’s headphone jack. • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don’ts • Do not drop, bang, or otherwise cause a strong impact to your handheld. • Do not carry your handheld in your back pocket; you might sit on it by mistake. • Do not let your handheld get wet; don’t even leave it in a damp location.
CHAPTER 22 Maintaining Your Handheld Reset button If a soft reset does not unfreeze your handheld, you need to do a hard reset.
CHAPTER 22 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld. [ ! ] IMPORTANT A hard reset deletes all records and entries stored on your handheld, including the username that identifies the handheld. Before you do a hard reset, be sure to synchronize. 0 1 2 3 4 Press and hold the power button.
CHAPTER 22 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar. WINDOWS ONLY 0 1 Open the Custom menu in the HotSync® application: a. Click the HotSync Manager the screen. icon in the taskbar in the lower-right corner of b. Click Custom.
CHAPTER 22 Maintaining Your Handheld 3 Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. 4 5 Repeat step 3 for the other applications in the list that you want to restore, and then click Done. Synchronize your handheld with your computer.
CHAPTER 22 Maintaining Your Handheld Related topics Community To explore the world of your handheld, go to www.palmOne.com/ myzire31. Click a link below to learn about these related topics: Synchronizing Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset Support If you’re having problems with resets or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
CHAPTER 23 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2. Click Browse and navigate to your CD-ROM drive. 3. Select Autorun, click Open, and then click OK. I cannot install Palm Desktop software. WINDOWS ONLY • Disable any virus-scanning software on your computer.
CHAPTER 23 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. • If you are upgrading from an older Palm OS® handheld, remove any previous version(s) of Palm® Desktop software by clicking Start, navigating to Settings, and clicking Control Panel. Click Add or Remove Programs. • Uninstall and then reinstall the current version of Palm Desktop software.
CHAPTER 23 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery gauge appears at the top of the Home screen. Check the gauge periodically to see if your handheld needs to be recharged. If the battery becomes low, a message appears on the screen prompting you to recharge the battery.
CHAPTER 23 Common Questions When I connect my handheld to the power adapter, it does not charge. • Confirm that your handheld is firmly connected to the power adapter. • Confirm that your power adapter is plugged into an AC outlet that has power. A lightning bolt over the battery icon indicates that your handheld is charging. My handheld is frozen. Tip After a soft reset, the Preferences screen appears with the Date & Time option highlighted so you can reset the date and time if necessary.
CHAPTER 23 Common Questions I get a warning message telling me my handheld memory is full. • If you have installed additional applications on your handheld, remove them to recover memory. • Purge items from Calendar and Tasks. This deletes Tasks items and past Calendar events from the memory of your handheld. • Delete unused memos, photos, and other items, or save them to an expansion card. My handheld keeps turning itself off. Your handheld is designed to turn itself off after a period of inactivity.
CHAPTER 23 Common Questions • If you have an expansion card inserted in the expansion slot on your handheld, the application you want may be installed on the card instead of on your handheld. To view the applications installed on the card, tap the pick list in the upper-right corner of the Home screen and select the expansion card’s name from the list. Entering information My handheld doesn’t respond to taps correctly. If your handheld is not responding to taps correctly, you need to align the screen.
CHAPTER 23 Common Questions • Write Graffiti 2 strokes for lowercase letters in the left side, strokes for capital letters in the middle, and strokes for numbers in the right side of the Graffiti 2 writing area. • Make sure that Graffiti 2 is not in shift mode. • Make sure that Graffiti 2 is not in Punctuation Shift mode. The info I entered does not appear in an application. • Check the Categories pick list in the upper-right corner of the application screen.
CHAPTER 23 Common Questions Synchronizing I can’t synchronize my handheld with my computer. Tip Need more help with synchronizing your handheld? Open Palm Desktop software, go to the Help menu and select HotSync Online Troubleshooting Guide. • Make sure the HotSync® cable is connected securely. • Make sure the date on your computer matches the date on your handheld. • Read the HotSync log for the user account for which you are synchronizing.
CHAPTER 23 Common Questions When I tap to synchronize, nothing happens on Palm Desktop software, and my handheld times out. • Perform a soft reset. • Make sure that HotSync manager is running on your computer. • Make a copy of the folder containing your information. This folder is named with either your full username or a shortened version of the name. Uninstall and then reinstall Palm Desktop software. • Turn on your handheld, and go to the Home Local. screen.
CHAPTER 23 Common Questions • Be sure that the application you want is installed. Reinstall the HotSync Manager and make sure that the application is selected. • Reinstall Palm Desktop software and select the option to synchronize with Microsoft Outlook. One or more of my applications does not synchronize. If you have synchronized successfully but you can’t find the information from your handheld on your computer, check to see that you have the correct username selected for viewing data.
CHAPTER 23 Common Questions When I synchronize, I receive the 8009 error message: An application has failed to respond to a HotSync notification. WINDOWS ONLY The 8009 error indicates that the Windows registry is corrupt. You need to rebuild the HotSync Manager registry entries. For information on rebuilding the registry entries, go to www.palmOne.com/support/intl and search the palmOne Knowledge Library for “error 8009.” My files didn’t install during synchronization.
CHAPTER 23 Common Questions I can’t synchronize using the IR port. • On your handheld, be sure the HotSync application is set to Local, with the option IR to PC/Handheld. • Be sure the IR port of your handheld is aligned directly opposite to, and within a few inches of, the infrared device of your computer. • Synchronizing using the IR port does not work after you receive a low battery warning. Recharge your handheld. • Set some applications to Do Nothing to speed synchronization.
CHAPTER 23 Common Questions 2. Make sure that Local Serial is selected. 3. Select Setup. 4. Click the Local tab. 5. In the Serial Port drop-down box, select the port your computer uses for infrared communication. See the documentation for your operating system for instructions on finding this port. This information is usually located in the Control Panel. 6. Click OK. My handheld displays the message “Waiting for sender” when it’s near my computer’s infrared port.
CHAPTER 23 Common Questions Calendar I tapped the Today button, but it does not show the correct date. Make sure the Set Date box on the Date & Time Preferences screen displays the current date. I created an event, but it doesn’t appear in the Week View. • If scroll arrows appear on the right of your screen, scroll down to see if the event appears further down the screen.
CHAPTER 23 Common Questions Notes I’m having problems listing notes the way I want to see them. If you cannot manually arrange the order of notes on the list screen, select Preferences from the Options menu and make sure that Sort by is set to Manual. If you choose to view your notes alphabetically on Palm Desktop software and then synchronize, the notes on your handheld still appear in the order defined in the Preferences setting.
CHAPTER 23 Common Questions When I save songs from a CD, I do not see the song title or artist name. When capturing songs from a CD, you must have an active Internet connection to obtain song title and artist information. This information is supplied from the GraceNote server on the web. Tasks The info I entered does not appear in an application. • Open the Options menu and select Preferences. If Show Completed Tasks is selected, deselect it to display the missing tasks.
CHAPTER 23 Common Questions I forgot the password, and my handheld is locked. First, use the password hint to try to remember the password. If this doesn’t help or if you do not have a password hint, you must perform a hard reset to continue using your handheld. Sharing I can’t beam information to another handheld or other device. NOTE Depending on the receiving handheld model, not all information may be sent correctly.
CHAPTER 23 Common Questions • Make sure your handheld has beam receive enabled. • Perform a soft reset on both your handheld and the receiving device. When someone beams data to my handheld, I get a message telling me it is out of memory. • Your handheld requires at least twice the amount of memory available as the data you are receiving. For example, if you are receiving a 30KB application, you must have at least 60KB free. • Purge old Calendar events and delete unused or unnecessary applications.
CHAPTER 23 Common Questions You can determine whether an incompatible application is causing problems by deleting the application and then operating your handheld. After you have deleted the application, try to replicate the operation that created the error. If removing the application solves your problem, contact the application developer for a solution.
CHAPTER 23 Common Questions • If your handheld no longer has problems, install the third-party applications one application at a time using the following procedure: a. Open the Backup folder you moved to the Windows desktop in step 3. b. Double-click a PRC file. The palmOne™ Quick Install window opens with the PRC file listed. c. Click Done. d. Synchronize your handheld with your computer. e. Operate your handheld and try to replicate problem operations. f.
CHAPTER 24 Getting Help This guide is meant to tell you everything you need to know to set up, customize, and use your handheld. However, you may occasionally run into an issue that is not addressed in this guide. Here are some resources to help you if that happens.
CHAPTER 24 Getting Help Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/support/zire31 or send an e-mail to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Canadian ICES-003 Statement This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur du Canada. CE Compliance Statement This product was tested by palmOne, Inc. and found to comply with all the requirements of the EMC Directive 89/336/EEC as amended. Declaration of Conformity palmOne, Inc.
• EN61000-4-6:1996, Conducted Immunity, 150kHz-80MHz, 3V RMS, 1kHz, 80% AM • IEC 61000-4-11: 1994, 100% Voltage Dip 0.5 period, 30% Dip 25 periods and >100% Dip 250 periods Authorized palmOne Representative: David Woo Manager, palmOne, Inc., World Wide Compliance Date: November 4, 2003 Battery Warning Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals.
Uwaga Static Electricity, ESD, and your palmOne™ handheld Electrostatic discharge (ESD) can cause damage to electronic devices if discharged into the device, so you should take steps to avoid such an occurrence. Description of ESD Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material. To most people, static electricity and ESD are nothing more than annoyances.
• For example, if your computer has a metal case and is plugged into a standard three-prong grounded outlet, touching the case should discharge the ESD on your body. • Increase the relative humidity of your environment. • Install ESD-specific prevention items, such as grounding mats. Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following: • Low relative humidity.
INDEX SYMBOLS ! (exclamation points) in Tasks list 169 * (asterisk) characters 109 .
not responding 313 opening applications from 30, 31 reassigning 30, 296 restoring defaults for 296 application controls 23–24, 29 application groups 268, 271 application icons 25, 30, 290, 358 See also application buttons application title 31 applications See also specific application accessing 368 adding contact information to 117, 122 adding files for 70 adding plug-in 331 assigning to buttons 296 beaming 39, 245–246 beaming information in 242 catalog of 276 categorizing 265, 270 categorizing information
choosing colors for 295 customizing 151, 291 selecting color of 181 backing up information 8, 26, 71, 98 See also synchronizing backup cards 98, 106 basics 6, 7, 354 battery cautions for 378 charging 4, 21, 347, 356, 357 checking 356 conserving power for 294, 313, 356 extending life of 289, 356 overview 5 recharging 4, 5, 315 battery gauge 356 Beam Category command 244 Beam command 243, 245 Beam dialog box 243, 244, 246 Beam From pick list 245 Beam icon 33 beaming 20, 242–246, 315, 370, 371 beaming port See
rescheduling events 138, 147 running on PCs 155 saving information for 125, 140, 142 scheduling events 124, 126, 131 setting alarms 137, 154 setting alarms from 343, 344 setting display options 150–154 transferring information to 63 troubleshooting 367 Calendar button 19 Calendar icon 25 Calendar Preferences dialog box 137, 153 calendar views 123, 143 calibration 310 Call Waiting 323 calling card numbers 323 camera 98, 224, 226 cancelled actions 36 cancelled tasks 166 capitalization 42, 50, 173 Card Info ap
photo albums 226, 227, 228, 234 security levels 250 synchronization settings 72 city preferences 299 cleaning your handheld 347 clear button (Calculator) 190 clear entry button (Calculator) 190 Clear Note command 180 clearing Note Pad screens 180 clock 22, 137, 298, 300, 343 See also World Clock clock display options 345 Clock icon 22, 335 Color Theme Preferences screen 295 color-coding appointments 125, 133 colors applying to notes 181 changing screen 295 changing text 151 setting background 295 comma-deli
Contacts application adding information 109–111 adding photos 110 archiving information in 118 beaming from 243 categorizing information in 265, 268 copying information 116 creating business cards 115 customizing fields in 114 displaying additional fields for 112 importing information for 60, 95 importing to 122 installing 25 marking entries as private 251 opening 109 overview 108 related topics for 122 saving information in 111, 118 searching from 117 selecting field types for 113 setting display options f
handhelds 17, 289 Home screen 290 network settings 321–332 preset formats 303 synchronization settings 86–94 Tasks list 168 customizing handhelds 25 Cut command 67 Cut icon 33 cutting text 66 cycling through calendar views 143 D daily events 124, 128 daily schedules 145, 146, 149 daily tasks 161, 163 data 285 See also information data entry 21, 40, 41, 54, 70, 304 databases 27, 60 Date & Time Preferences screen 298, 300 date formats 302, 303 dates assigning to appointments 124, 128 assigning to repeating
description fields 124, 125 deselecting options 24 Desktop overwrites handheld option 91, 93 desktop software 10, 17, 26, 91, 93 See also specific application Details command 232 Details dialog box 268, 320, 325 Device pick list 274 devices 316, 319 Dial prefix check box 323 dial-in connections 316 dial-in servers 321, 322, 324 dialing in to networks 78, 316 dialing preferences 319 Dialing setting (connections) 319 dialog boxes 24, 36 See also specific dial-up connections 319, 321 dictionaries 98 digital ca
End User Software License Agreement ii entering information 21, 40, 41, 70, 304, 312 entry box 23, 24, 54 eraser 180 error messages 364 errors xiv ESD (electrostatic discharge) 379–380 Essential Software folder 277 Event Details dialog box 138 events See also appointments adjusting for location 298 archiving 140, 141, 142 assigning color-codes to 136 attaching to e-mail 247 beaming 156, 244 categorizing 125, 133, 156, 171, 244 changing descriptions 138 changing untimed 127 conflicting 151 contact informatio
fields 112, 113, 114 File Link feature 95 file linking 17 file names 105 file types 278 files attaching to e-mail 247 displaying 103 displaying HotSync log 73 installation prerequisites for 274 installing 70 installing on handheld 278, 279, 280, 281 opening 102 removing 106 removing from handheld 62 restoring archived 62 sending information to 247 synchronizing with external 95 transferring to handheld 26, 60 troubleshooting uninstalled 364 filing events 125 finances 27, 193, 265 Find dialog box 23, 38 Find
getting additional information about xv getting help with 374 getting unexpected results 310 installing additional applications 276, 278 installing information on multiple 7, 11 locking 259–262, 312 losing 312 maintaining 347 maintenance information for 28 not responding 313, 348, 356, 357, 358, 366 opening 356 overview 18 playing music on 205, 213, 216 preinstalled software on 25 recharging 347, 356 reconnecting HotSync cable 75 removing items 62 replacing information on 91, 93 resetting 21, 259, 300, 348,
beaming 242–246 categorizing 264, 268 caution for hard resets and 350 changing 65 changing categories for 269 combining in different categories 266 copying and pasting 66 creating user-specific 11–16 defining abbreviations for 307, 308 deleting 36, 62, 67, 106, 259, 358 displaying 19, 23 duplicating 116 entering 21, 40, 41, 70, 304, 312 importing 60, 95 importing to profiles 12 keeping private 249, 251 losing xiv, 5, 71, 356 managing 26 moving through 19 not finding 360 organizing 39, 264 password-protectin
links (documentation) xv List icon 227 list screens 35 List view 227, 236, 238 listening to music 20, 98, 205, 206, 209 lists creating To Do 157 customizing expense 202 displaying applications icons in 290 displaying song 212 finding items in 340 moving between items in 35, 37 rearranging items in 175 selecting items in 23, 24, 35 loading user profiles 15, 16 Local Area Networks See networks locating contacts 117 controls 39 information 23, 38 overlapping events 149 photos 227 Location field 132 Location pi
getting help with 177 importing information for 60, 95 installing 25 marking entries as private 251 opening 173, 296 overview 172 related topics for 178 reordering memos lists 175 selecting memos 174 transferring information to 63 troubleshooting 367 writing memos with 173 Memos icon 25 Memos list 173, 174, 175 menu bar 31 Menu icon 22, 31, 359 menus 22, 31, 37 messages displaying unread e-mail 143, 151 removing confirmation 186 responding to 344 Microsoft Outlook See Outlook Microsoft Windows systems See W
opening 180 overview 179 related topics for 188 selecting pens 182 setting alarms in 183 setting color preferences 181–182 troubleshooting 368 Note Pad icon 25 notes See also memos adding to photos 232 attaching alarms to 183 categorizing 180, 188 creating 180 deleting 186 editing 180, 185 marking as private 180, 188 saving 180 selecting 185 setting background colors for 182 sorting 185 No-time icon 144 number formats 204, 302, 303 number keyboard 54 Number keyboard icon 23 numbers 45, 54, 190, 305 numeric
pen 181, 294 Pen selector 180 pen widths 180 percentage button (Calculator) 190 performance 347 period (.
troubleshooting 369 plug-in applications 331 portable keyboards 174 ports 20, 21 power adapter 21, 347, 357 Power button 19 power button 5, 19 power connector 21 power consumption options 314 power preferences 313–315 Power Preferences screen 314 powerOne Calculator 27 power-saving settings 314, 315 PRC applications 331 precautions 348, 356, 379 predefined service profiles 325 preferences 289, 333 Preferences command 153 Prefs icon 25 preinstalled applications 25, 284 prerequisites xv preset connections 316
sorting 122, 178, 202 specifying as first 109 recovering memory 358 recurring events 124 regulatory information 376 related features (handheld) xv related items 265 related topics xv Remember Last Category check box 290 reminders canceling 344 creating 179 scheduling 111, 124 setting alarms as 343 specifying notes as 183 remote access 78, 321 removing See also deleting application connections 318 applications 106, 284 appointments from calendars 140 cancelled tasks 166 completed tasks 167 confirmation messa
screen See also Home screen adding photos as backgrounds 151, 291 adjusting brightness 22, 292, 294, 356 aligning 310 blank 357 caring for 347 caution for writing on 21 changing colors of 295 changing fonts for 292–293 clearing 180 displayed 19 frozen 21, 348, 349, 357 inserting selection highlight 34 maintaining 347 moving through 19, 23, 33 not responding 21 overview 22 setting input area for 304 writing areas on 19, 42, 44, 48 scripts 331 scroll bar 24 scrolling accelerating 35 application categories 34
information 20, 28, 110, 172, 241, 247 memos 178 photos 224, 240 usernames, caution for 71 sharing FAQs 370 ShortCut strokes (Graffiti 2 writing) backing up 307 changing 309 deleting 309 described 52–53 setting up 307 ShortCut Text line 308 shortcuts xv, 24, 32, 66, 297 ShortCuts Preferences screen 307, 309 Show History command 191 Show Multiple Locations setting 345 Show Private Records dialog box 253 Show Private Records option 252 side panel controls 21 sidebars xv Silent profile 311 sketching 179 Slide
T tab-delimited files 60 tapping 305, 310, 347, 348, 357, 359 tapping command buttons 24 Task application saving information in 158 setting alarms 159 Task Preferences dialog box 159, 168 tasks See also Tasks application adding contact information to 117 adding notes to 158 adding to Tasks list 168 archiving 166, 167 assigning due dates to 158, 159, 163 attaching to e-mail 247 categorizing 158, 164, 169 changing date due 169 combining with appointments 123 completing 165 creating 158 deleting 166–167 displ
top panel controls 20 touch-sensitive screen See screen TouchTone dialing 319 tracking expenses 25, 193 information 27 transfer options 352 transferring audio files 206–212 transferring information 60, 63, 71 travel expenses 202 travel guides 98 trial software 276 troubleshooting 73, 310, 354 turning handheld on and off 6, 19, 30, 259, 313, 315 turning off alarms 344 turning off HotSync Manager 87 turning sounds off 311 tutorial 7 U Undo icon 33 Unfiled category 266 Unfiled category (Photos) 234 unfiled i
Windows applications 26, 27, 56 Windows information creating contacts 121 creating login scripts 328 creating notes 187 creating user profiles 12 described xiv entering expense reports 203 handheld system requirements 2 HotSync cable connections 75 importing 60 installing software 7, 276, 278–280 listening to music 206, 209 opening calendars 155 opening tasks 170 restoring information 351 switching applications 10 synchronization options for 86, 90 synchronizing handheld 71, 74, 78, 95 synchronizing with us
