Handbook for the Palm™ Zire™ 71 Handheld
Copyright © 1998–2003 Palm, Inc. All rights reserved. Graffiti, HotSync, the Palm logo, and Palm OS are registered trademarks, and Palm, Palm Powered, VersaMail, and Zire are trademarks of Palm, Inc. All other brands are trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook.
Contents About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1: Setting Up Your Palm™ Zire™ 71 Handheld . . . . . . . . . . . . . . . 3 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Chapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 21 Using the onscreen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Using Graffiti 2 writing to enter data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Graffiti 2 tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Graffiti 2 alphabet . . . . . . . . . . . . . . . . . . . . . . .
Contents Performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Purging records . . . . . . . . .
Contents Chapter 8: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Selecting an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Rescheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Setting an alarm for an event . . . . .
Contents Chapter 11: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Setting an alarm for a note . . . . . . . . . .
Contents Changing To Do List item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Setting To Do Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 Using To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Record menu . . . . . . . . . . . . . . . . . . . .
Contents Chapter 16: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 189 Setting General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 Date & Time Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Digitizer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 Formats Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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About This Book Congratulations on your purchase of a Palm™ Zire™ 71 handheld. This handbook is designed to quickly familiarize you with your handheld. It describes all you need to know about how to use your handheld and the applications that come with it.
About This Book 2
CHAPTER 1 Setting Up Your Palm™ Zire™ 71 Handheld Your new Palm™ Zire™ 71 handheld enables you to do the following: ■ Access your data and view or look up information with one hand, using the 5-way navigator. ■ Capture pictures while you’re on the go, with the built-in digital camera. ■ View clear, sharp, colorful images and videos on the high-resolution screen. ■ Listen to MP3 files (expansion card required; sold separately).
Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld System requirements To install and operate Palm™ Desktop software, your computer system must meet the requirements described in this section. Minimum requirements: Windows computers The minimum requirements for Windows computers are as follows: ■ A Pentium-class PC running one of the following operating systems: – Windows NT 4.
System requirements Minimum requirements: Mac computers The minimum requirements for Mac computers are as follows: ■ Mac computer or compatible with a PowerPC processor ■ Mac OS 9.1 or later with 12MB available memory or Mac OS X, version 10.1.
Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld Upgrade information If you already own a Palm OS® handheld, go to the web site www.palm.com/support/zire71 for upgrade instructions. Step 1: Connect the HotSync ® cradle/cable to the computer a. Locate the USB icon and ports on your computer. b. Plug the USB connector into a USB port on your computer. c. Connect the power adapter cable to the back of the cradle/cable.
Step 3: Set up your handheld Step 3: Set up your handheld a. Press the power button to turn on your handheld. If your handheld did not turn on, see “Operating problems” in Appendix B. b. Slide the stylus out of the storage slot. c. Hold the stylus as you would a pen or pencil, and use it to follow the onscreen directions. Step 4: Install software a. Insert the Desktop Software CD-ROM into your computer’s CD-ROM drive. b.
Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld Step 5: Perform a HotSync operation Windows: When prompted, place your handheld in the cradle/cable and press the HotSync button. Mac: After the installation finishes, place your handheld in the cradle/cable and press the HotSync button. Step 6: Register your handheld When the first HotSync operation is complete, the installer displays screens where you can select product registration options.
CHAPTER 2 Exploring Your Handheld Your Palm™ Zire™ 71 handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away from your desk. Use your new handheld to do the following: ■ Enter your schedule in Date Book. ■ Keep all your contact names, addresses, and phone numbers in Address Book. ■ Take photos with the built-in digital camera and view them in Palm™ Photos. ■ Jot quick notes directly on the screen in Note Pad.
Chapter 2 Exploring Your Handheld Locating handheld components Take a few moments to learn how to access and locate the components of your handheld. Opening the camera When the camera is open, you can access additional controls on the front and back panels. To open the camera: ■ Slide the bottom portion of your handheld upward to reveal the camera shutter button on the inside of the back panel.
Locating handheld components Locating front panel controls Screen 5-way navigator Graffiti® 2 writing area Application buttons Camera shutter button Screen Displays the applications and information stored in your handheld. It is touch sensitive, and it responds to the stylus. Graffiti® 2 writing area The area where you write letters and numbers using the Graffiti 2 alphabet. See “Using Graffiti 2 writing to enter data” in Chapter 3 to learn how to write Graffiti 2 characters.
Chapter 2 Exploring Your Handheld Locating top panel components Expansion card slot IR port Headphone jack Stylus Power button/ brightness control 12 Expansion card slot Accepts SD, SDIO, or MultiMediaCard expansion cards. Expansion cards enable you to back up data, add more memory, add wireless communication features, or use additional applications. (Expansion cards sold separately.
Locating handheld components Stylus Slides in and out of the slot on the top of your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil. Power button/ brightness control Turns your handheld on or off and enables you to access the brightness control. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed. If your handheld is turned on, you can turn it off by pressing the power button.
Chapter 2 Exploring Your Handheld Locating back panel components Attach points Reset button Camera lens Speaker Universal connector Attach points Enable you to connect optional accessories to the universal connector on your handheld, such as a modem or sled. These accessories are sold separately and are typically available from third-party developers. Reset button Resets your handheld. Under normal use, you should not have to use the reset button.
Adding an expansion card Adding an expansion card An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have for storing software and data on your handheld. Your handheld is compatible with SD, SDIO, or MultiMediaCard expansion cards. To insert a card: 1. Insert the card into the expansion slot with the label side facing the display. 2. Push the card in with your thumb. You feel the card lock and hear the system sound. Push To remove a card: 1.
Chapter 2 Exploring Your Handheld Tapping and typing Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld. The first time you start your handheld, the setup instructions appear on the screen. These instructions include a calibration screen.
Tapping and typing Elements of the handheld interface There are many common elements in the handheld interface. These elements are described in this section. Menu bar Icons Menu bar Use the menu bar to access a set of application-specific commands. Not all applications have a menu bar. Icons Tap the icons to open applications , menus , and a favorite application , and to find text anywhere in your data .
Chapter 2 Exploring Your Handheld Previous/next arrows Pick list Check box Scroll bar Command button Check box Tap a check box to select or deselect it. When a check box contains a check mark, the corresponding option is selected and active. When a check box is empty, the corresponding option is deselected and inactive. Command buttons Tap a button to perform a command. Command buttons appear at the bottom of dialog boxes and application screens.
Tapping and typing To display an online tip: 1. Tap the Tips icon . 2. After you review the tip, tap Done. Using the navigator When you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the navigator to perform tasks without the stylus, using one hand. Look for the navigator icon to find navigator tips throughout this guide.
Chapter 2 Exploring Your Handheld To navigate in record screens: 1. Press Up or Down on the navigator to scroll within the current record. 2. Press Right or Left on the navigator to scroll to the previous or next record. (This feature is not available in Address Book.) 3. Press Select on the navigator to return to the list screen.
CHAPTER 3 Entering Data on Your Handheld This chapter explains several ways to enter data on your handheld, and it covers the following topics: ■ Using the onscreen keyboard ■ Using Graffiti® 2 writing ■ Beaming data between devices with infrared (IR) ports ■ Sending data between devices enabled with e-mail or SMS communication (Applications from Software Essentials CD-ROM and additional hardware required, see “E-mail requirements” and “SMS requirements” in Chapter 1.
Chapter 3 Entering Data on Your Handheld 4. Tap the characters to enter text and numbers. When a keyboard is open, you can tap the abc, 123, or Int’l boxes to open any of the other keyboards, including the international keyboard.
Using Graffiti 2 writing to enter data There are four basic concepts for success with Graffiti 2 writing: ■ If you draw the character shape exactly as shown in the tables later in this chapter (like the shapes shown in the following diagram), you can achieve close to 100 percent accuracy. ■ The heavy dot on each shape shows where to begin the stroke. Certain characters have similar shapes but different beginning and end points. Always begin the stroke at the heavy dot.
Chapter 3 Entering Data on Your Handheld To write Graffiti 2 characters: 1. Tap the screen where you want your text to appear. You need to tap above the Graffiti 2 writing area, and you must see a blinking cursor before you write the text. 2. Use the tables on the following pages to find the stroke shape for the letter you want to create. For example, the stroke shown below creates the letter n. Lift stylus here Start stroke at heavy dot 3.
Using Graffiti 2 writing to enter data Graffiti 2 alphabet The Graffiti 2 alphabet consists of the following letters: Draw letters on LEFT side of Graffiti 2 writing area Letter Strokes Letter A B C D E F G H I 1 K 1 Strokes J 2 L 2 M N O P Q R S T 1 2 U V W X 1 Y 2 Z A full-screen pen stroke brings up Graffiti 2 Help on your handheld. See “Pen Preferences” in Chapter 16 for details.
Chapter 3 Entering Data on Your Handheld Capital letters Graffiti 2 writing automatically capitalizes the first letter of a new record or sentence but you can also write additional capital letters. To write additional capital letters: ■ Draw the same stroke shapes used for a lowercase letter, but write across the division line in the middle of the Graffiti 2 writing area.
Using Graffiti 2 writing to enter data Draw these marks on LEFT side of Graffiti 2 writing area Mark Stroke Mark Period . Ampersand & Comma , Carriage return Apostrophe ' At @ Space Straight quotes “ Question ? Stroke Tab 1 2 Exclamation ! 1 2 Punctuation marks that appear in the following table must be written on the right (number) side of the Graffiti 2 writing area. Draw these marks on RIGHT side of Graffiti 2 writing area Mark Stroke Mark Period .
Chapter 3 Entering Data on Your Handheld Accented characters When writing letters with accent marks, first write the letter stroke on the left side (or in the center for uppercase letters) of the Graffiti 2 writing area. Then quickly write the accent stroke on the right side of the Graffiti 2 writing area. For example, the following diagram shows the strokes required to draw an accented é.
Using Graffiti 2 writing to enter data Symbols and other special characters You can write symbols and other special characters using the Shift stroke. NOTE You can also use the Shift stroke to write punctuation marks. To write symbols and special characters: 1. Enter the Shift stroke: Shift When Shift is active, an up arrow symbol appears in the lower-right corner of the handheld screen. If you accidentally activate Shift, a backspace will cancel it. Shift indicator 2.
Chapter 3 Entering Data on Your Handheld Graffiti 2 Gestures Gestures enable you to use editing commands. To use gestures, draw the following strokes on the left (letter) side of the Graffiti 2 writing area: Draw gestures on LEFT side of Graffiti 2 writing area Gesture Stroke Gesture Cut Paste Copy Undo Stroke Graffiti 2 ShortCuts Graffiti 2 ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.
Beaming data Full-screen writing area When Writing Area Preferences are turned on and active, you do not have to write in the Graffiti 2 writing area. You can write letters anywhere on the left side of the screen, or write numbers anywhere on the right side of the screen. Capital letters are formed in the middle of the screen straddling the imaginary dividing line between the left and right sides.
Chapter 3 Entering Data on Your Handheld You can beam the following information between devices with an IR port: ■ The record currently displayed in Date Book, Address Book, Palm™ Photos, Note Pad, To Do List, or Memo Pad ■ All records of the category currently displayed in Address Book, To Do List, Note Pad, or Memo Pad, or all photos in the currently displayed album in Palm Photos ■ A special Address Book record that you designate as your business card, containing information you want to exchange w
Beaming data 4. When the Beam Status dialog box appears, point the IR port directly at the IR port of the receiving device. For best results, Palm™ handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhelds must be clear of obstacles. The beaming distance to other devices may be different. 5.
Chapter 3 Entering Data on Your Handheld 3. (Optional) Tap the category pick list and select a category for the incoming information. You can also create a new category or leave the information unfiled. 4. Tap Yes. ■ You can set the full-screen pen stroke to beam the current entry. See “Pen Preferences” in Chapter 16 for more information. ■ You can draw the Graffiti 2 Command stroke to activate the Command toolbar, and then tap the beam icon.
Using your computer keyboard Using your computer keyboard If you have a lot of data to enter, or prefer to use the computer keyboard, you can use Palm Desktop software or any supported personal information manager (PIM) to enter information. You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld.
Chapter 3 Entering Data on Your Handheld 3. If you are importing records that contain a field with category names, do the following: Select All in the Category box. Be sure that the same categories that appear in the imported file also exist in the application. If the categories do not exist, create them now; otherwise, the records are imported into the Unfiled category. 4. From the File menu, select Import. 5. Select the file you want to import. 6. Click Open.
Using Note Pad Importing data from a Mac computer Palm Desktop software can import data from any applications that can export the data in any of the following file formats: ■ Tab-delimited file ■ Text ■ Palm Desktop software for Mac ■ vCal (.vcs) ■ vCard (.vcf) For example, you can export tab-delimited files from applications such as: FileMaker Pro, Meeting Maker, Now Contact, and Now Up-to-Date. To import data from a Mac computer: 1. Open Palm Desktop software. 2.
Chapter 3 Entering Data on Your Handheld Using a portable keyboard You can connect a portable keyboard accessory to the universal connector on your handheld so that you can type data directly into your handheld. Portable keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer. For additional information about this optional accessory, go to the web site www.palm.com.
CHAPTER 4 Working with Applications This chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups. Opening applications You can use the Applications Launcher to open any application installed on your handheld or an expansion card.
Chapter 4 Working with Applications To open an application on your handheld: 1. Tap the Home icon . 2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all your applications. Other ways to open applications You can also open applications on your handheld in either of the following ways: ■ Press and hold Select on the 5-way navigator to open the Applications Launcher.
Switching between applications To open an application on an expansion card: ■ Select the icon of the application that you want to open. Switching between applications When working with any application, select the Home icon or press an application button on your handheld to switch to another application. Your handheld automatically saves your work in the current application and displays it when you return to that application.
Chapter 4 Working with Applications Categorizing applications The category feature enables you to manage the number of application icons that appear onscreen in the Applications Launcher. You can assign an application to a category and then display a single category or all your applications. By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Games, Main, and System.
Changing the Applications Launcher display To display applications by category: 1. Tap the Home icon . 2. Do one of the following: – Tap the Home icon repeatedly to cycle through all your categories. – Tap the pick list in the upper-right corner of the screen, and select the category you want to display.
Chapter 4 Working with Applications Copying applications to or from an expansion card You can copy applications from your handheld to an expansion card, or from an expansion card to your handheld. To copy an application to an expansion card: 1. Tap the Home icon . 2. Tap the Menu icon . 3. Select Copy on the App menu. 4. Tap the Copy From pick list and select Handheld. 5. Tap the Copy To pick list and select the card name.
Selecting copy settings To copy an application from an expansion card: 1. Tap the Home icon . 2. Tap the Menu icon . 3. Select Copy on the App menu. 4. Tap the Copy From pick list and select the card name. 5. Tap the Copy To pick list and select Handheld. 6. Tap the application you want to copy. 7. Tap Copy. 8. Tap Done. You can also beam applications from expansion cards to your handheld. See “Beaming data” in Chapter 3 for details.
Chapter 4 Working with Applications 5. Tap the Sort By pick list and select Name or Size. 6. Tap the Copy Application Only check box to select it if you want to copy only the application files. Leave it deselected if you want to copy both the application file and its associated data file(s). 7. Tap OK. NOTE The Sort By setting is in effect each time you use the copy feature. Each time you want to copy an application only, you must select the Copy Applications Only check box.
Using menus Choosing a menu The menus and menu commands that are available depend on the application that is currently open. Also, the menus and menu commands vary depending on which part of the application you’re currently using. For example, in Memo Pad, the menus are different for the Memo list screen and the Memo record screen. To select a menu command with the stylus: 1. Open the menu bar for an application. 2. Tap the menu that contains the command you want to use. 3.
Chapter 4 Working with Applications The Command toolbar displays context-sensitive menu commands for the active screen. For example, if text is selected, the menu icons displayed may be Undo, Cut, Copy, and Paste. Tap an icon to select the command, or immediately write the corresponding command letter for an appropriate command in the Graffiti 2 writing area. For example, to select Paste from the Edit menu, draw the Command stroke, followed by the letter p.
Performing common tasks 5. (Optional) Tap Details to select attributes for the record. (In Note Pad the Details command is located on the Options menu.) 6. In Address Book, Note Pad, and Memo Pad only: Tap Done. There’s no need to save the record because your handheld saves it automatically. Editing records After you create a record, you can change, delete, or enter new text at any time.
Chapter 4 Working with Applications The following commands may appear in an Edit menu: Undo Reverses the action of the last edit command. For example, if you used Cut to remove text, Undo restores the text you removed. Undo also reverses deletions you made using backspace. Cut Removes the selected text and stores it temporarily in the memory of your handheld. You can paste the text you cut into another area of the current application or into a different application.
Performing common tasks A confirmation dialog box appears. If you want to save a copy of the deleted item to an archive file in Palm™ Desktop software, be sure that the check box is selected. If you don’t want to save a copy, tap the check box to deselect it. (The archive option is not available in Palm Photos and Note Pad.) 4. Tap OK. If you chose to save a copy of the selected item, your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation.
Chapter 4 Working with Applications Date Book, To Do List: If you want to save a copy of the purged records to an archive file on your desktop, be sure that the check box is selected. If you don’t want to save a copy, tap the check box to deselect it. Expense: Select the category you want to purge. All data in the selected category will be purged and there is no archive option. 4. Tap OK, or in Expense, tap Purge.
Performing common tasks The illustrations in this section come from Address Book, but you can use these procedures in all the applications in which categories are available. The only exception is that the steps for moving photos into albums is slightly different. See “Filing photos in albums” in Chapter 12 for details. To move a record into a category: 1. Select the record you want to categorize. 2. In Address Book only: Tap Edit. 3. Tap Details. 4.
Chapter 4 Working with Applications 2. Select the category you want to view. The list screen now displays only the records assigned to that category. Pressing an application button on your handheld scrolls through all the categories of that application except for Unfiled. This feature is not available in Date Book. TIP To define a new category: 1. Tap the category pick list in the upper-right corner of the screen or list. Tap here 2. Select Edit Categories. 3. Tap New. 4.
Performing common tasks To rename a category: 1. Tap the category pick list in the upper-right corner of the screen or list. 2. Select Edit Categories. 3. Select the category that you want to rename, and then tap Rename. 4. Enter the new name for the category, and then tap OK. 5. Tap OK. You can group the records within two or more categories into one category by giving the categories the same name.
Chapter 4 Working with Applications Looking up Address Book records In Address Book you can use the Look Up line with the stylus or navigator to look up and quickly scroll to any of your Address Book entries. To look up an Address Book record with the stylus: 1. From the Address list screen, enter the first letter of the name you want to find. Look Up line The list scrolls to the first entry that begins with that letter.
Performing common tasks The Quick Look Up line displays only letters that are a possible match for that position. For example, in the screen shown here, if you enter c in the first box, only the letters a, h, and o appear in the second box. If there is only one possible match for a particular position, the highlight jumps to the next position. 4. Press Up or Down on the navigator to select the next letter of the name you want to find.
Chapter 4 Working with Applications 3. Tap OK. Find searches for the text in all records and all notes. As your handheld searches for the text, you can tap Stop at any time. You may want to do this if the entry you want appears before your handheld finishes the search. To continue the search after you tap Stop, tap Find More. 4. Tap the text that you want to review. Using Phone Lookup Phone Lookup displays the Address list screen. You can add to a record the information that appears in this list.
Performing common tasks The name you selected, along with the information associated with it, is pasted into the record you selected in step 1. Using Graffiti 2 commands with Phone Lookup Write the Graffiti 2 Command stroke “/L” to activate the Phone Lookup feature.
Chapter 4 Working with Applications 3. Tap Who. Tap here 4. Tap Lookup. The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field. 5. Select the name you want to add, and then tap Add. The name appears in the Attendees screen. 6. Repeat steps 4 and 5 to add more names. 7. Tap Done. 8. Tap OK. Sorting lists of records You can sort lists of records in various ways, depending on the application.
Performing common tasks 3. Select Options, and then select Preferences. Address Book Note Pad Memo Pad 4. Do one of the following: Address Book: Note Pad: Tap the Sort by pick list and select Alphabetic, Date, or Manual. Memo Pad: 5. Tap the setting you want. Tap the Sort by pick list and select Alphabetic or Manual. Tap OK. To sort the Note Pad or Memo list manually, tap and drag a note or memo to a new location in the list.
Chapter 4 Working with Applications To attach a note to a record: 1. Display the entry to which you want to add a note. To display an entry, tap it or press Up or Down on the navigator to highlight it, and then press Select on the navigator. 2. In Address Book only: Tap Edit. 3. Tap Details. 4. Tap Note. 5. Enter your note. 6. Tap Done. A small note icon appears at the right side of any item that has a note. Note icon To review or edit a note: ■ Tap the Note icon .
Performing common tasks Choosing fonts In many applications, you can change the font style to make text easier to read. You can choose small, small bold, large, or large bold fonts in each application that enables you to change the font style. Small font Large font Small bold font Large bold font To change the font style: 1. Open an application. 2. Tap the Menu icon 3. Select Options, and then select Font. 4. Tap the font style you want to use. Tap here for small font 5. .
Chapter 4 Working with Applications Receiving alerts You can receive alerts on your handheld and in Palm Desktop software. Receiving alerts on your handheld When you use certain application settings, your handheld can alert you to any of the following: ■ An appointment set in Date Book ■ A note created in Note Pad ■ An alarm set in World Clock When an alert occurs, your handheld displays a reminder message.
Installing and removing applications Receiving alerts from Palm Desktop software You can also set an option to receive Date Book event alerts from Palm Desktop software. The feature is disabled by default, so you must enable it within Palm Desktop software. To enable an event alert from Palm Desktop software: 1. Double-click the Palm Desktop icon. 2. From the Tools menu, select Options, and then select Alarms. 3.
Chapter 4 Working with Applications ■ Audio files, including MP3 (requires the audio application from the Software Essentials CD-ROM, and audio files must reside on an expansion card which is sold separately) ■ Kinoma video files (requires the Kinoma application from the Software Essentials CD-ROM) NOTE You may need to download software from the Internet while installing some applications from the Software Essentials CD-ROM. There are a variety of third-party applications available for your handheld.
Installing and removing applications Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card, and you can choose the user name to which the files will be installed. 4. Click OK. The selected files are placed in the Handheld or Expansion Card file list, based on the file extension. 5. Perform a HotSync operation to install the files. See “Conducting cradle/cable HotSync operations” in Chapter 15 for details.
Chapter 4 Working with Applications The status bar shows the number of files selected and their total size. However since some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar. 5. Perform a HotSync operation to install the files. See “Conducting cradle/cable HotSync operations” in Chapter 15 for details. NOTE Files that remain in the list after you perform a HotSync operation were not installed.
Installing and removing applications 7. If you need to change the destination of the application you are installing, drag the files to move applications between the handheld and expansion card file list. The status bar shows the number of files selected and their total size. However since some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar. 8.
Chapter 4 Working with Applications ■ To install files in a different location, start Palm Quick Install and drag the files to a different file list. ■ You can also access the Palm Quick Install window by clicking Quick Install on the Palm Desktop Launch bar. Installing applications and files on a Mac computer The Install Tool makes it easy to install applications and files during a HotSync operation. You can specify whether to install the files on your handheld or on an expansion card.
Installing and removing applications 5. Click Add To List. If the file you want to install is not listed in the dialog box, go to the folder to which you copied the file. Most handheld application files have the extension PRC or PDB. 6. Select the application(s) you want to install. 7. Click Add File to add the selected application to the Install Handheld Files list. You can also drag files, or folders of files, to the list in the Install Handheld Files dialog box.
Chapter 4 Working with Applications Removing applications If you run out of memory or decide that you no longer need an application you installed, you can remove applications from your handheld or from an expansion card. From your handheld, you can remove only add-on applications, patches, and extensions that you install; you cannot remove the applications that reside in the ROM portion of your handheld. To remove an add-on application: 1. Tap the Home icon . 2. Tap the Menu icon . 3.
Installing and removing applications IMPORTANT If you remove Palm Desktop software, you also remove the HotSync Manager synchronization software and can no longer synchronize with your computer. If you want to synchronize data with another personal information manager (PIM), you need to install HotSync Manager from the Desktop Software CDROM after you remove Palm Desktop software. During the installation select the Custom option and then choose to install only HotSync Manager.
Chapter 4 74 Working with Applications
CHAPTER 5 Using Address Book Address Book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts. Use Address Book to do the following: ■ Quickly look up or enter names, addresses, phone numbers, and other information. See “Finding information” in Chapter 4 for details. ■ Enter up to five phone numbers (home, work, mobile, fax, and so on) or e-mail addresses for each name.
Chapter 5 Using Address Book Creating an Address Book entry A record in Address Book is called an entry. You can create entries on your handheld, or you can use Palm™ Desktop software to create entries on your computer and then transfer the entries to your handheld with your next HotSync® operation. Palm Desktop software also has data import capabilities so that you can load database files into Address Book on your handheld.
Creating an Address Book entry 8. After you finish entering information, tap Done. Tap Done To create an entry that always appears at the top of the Address list, begin the Last name or Company field with a symbol, as in *If Found Call*. This entry can contain contact information in case you lose your handheld. TIP Selecting types of phone numbers You can select the types of phone numbers or e-mail addresses that you associate with an Address Book entry.
Chapter 5 Using Address Book Changing Address Entry details The Address Entry Details dialog box provides a variety of options that you can associate with an entry. To open the Address Entry Details dialog box: 1. Tap the entry whose details you want to change. You can also use the 5-way navigator to open an Address entry. See “Using the navigator” in Chapter 2 for instructions. TIP 2. Tap Edit. 3. Tap Details. 4.
Creating an Address Book entry Quick Connect If you have a compatible GSM mobile phone (sold separately) and you install the Telephony/SMS applications from the Software Essentials CD-ROM, you can use Quick Connect to select an entry and initiate a related task with one hand, using the navigator. You can also configure which application opens when you choose a specific Address record field, and whether to add a prefix to all phone numbers. To use Quick Connect from an Address entry: 1.
Chapter 5 Using Address Book To configure Quick Connect settings: 1. From the Quick Connect dialog box, tap Settings. 2. (Optional) Tap the Number Prefix check box and enter a prefix. For example, to dial 1 before all phone numbers, select this check box and enter a “1” in this field. The prefix is not added to a number that begins with the “+” character. 3. Tap each of the pick lists and select the application you want to associate with that task. 4. Tap OK.
Creating an Address Book entry To make a connection with Tap-to-Connect: 1. Open the Address entry to which you want to connect. 2. Tap an item. For example, to dial a phone number, tap the number you want to dial. To address an e-mail message, tap an e-mail address. 3. (Optional) Tap the number to edit it. For example, you might want to add an area code, a “1,” or a country code before a phone number.
Chapter 5 Using Address Book Record menus Address list Address view 82 Duplicate Address Makes a copy of the current record and displays the copy in Address Edit so you can make changes to the copied record. The copy has the same category and attached notes as the original record. Connect Opens the Quick Connect dialog box, where you can choose which application you want to use to make the connection.
Creating an Address Book entry Options menus Address Edit view Address list Preferences Opens a dialog box where you can choose Address Book display options. Remember last category. Determines how Address Book appears when you return to it from another application. If you select this check box, Address Book shows the last category you selected. If you deselect it, Address Book displays the All category. Rename Custom Fields These custom fields appear at the end of the Address Edit screen.
Chapter 5 84 Using Address Book
CHAPTER 6 Using Calculator Calculator enables you to perform basic calculations. Use Calculator to do the following: ■ Perform addition, subtraction, multiplication, division, and square root operations. ■ Store and retrieve values. ■ Display the last series of calculations, which is useful for confirming a series of “chain” calculations. To open Calculator: 1. Tap the Home icon 2. Tap the Calculator icon TIP . . By default tapping the Favorite icon also opens Calculator.
Chapter 6 Using Calculator Performing calculations The Calculator includes several buttons to help you perform calculations. Clears the entire calculation so that you can begin a fresh calculation. Clears the last number you entered. If you make a mistake while entering a number in the middle of a calculation, you can use this button to reenter the number without starting the calculation over. Toggles the current number between a negative and positive value.
Viewing Recent Calculations Viewing Recent Calculations The Recent Calculations command enables you to review the last series of calculations and is particularly useful for confirming a series of “chain” calculations. To display recent calculations: 1. Tap the Menu icon . 2. Select Options, and then select Recent Calculations. 3. After you finish reviewing the calculations, tap OK.
Chapter 6 88 Using Calculator
CHAPTER 7 Using Card Info Card Info enables you to review general information about an expansion card. Use Card Info to do the following: ■ Review card contents. ■ Rename a card. ■ Format a card. Reviewing Card Information You can view the card name, type, available storage space, and a summary of its contents. To review Card Information: 1. Tap the Home icon . 2. Tap the Card Info icon 3. Review Card name, Type, and Size. 4. Review card contents summarized by directory. .
Chapter 7 Using Card Info Renaming a card The expansion card name appears in the Category pick list and in other lists that enable you to choose where to store information on your handheld. You can assign a name to each expansion card that indicates its contents. To rename a card: 1. Tap the Home icon . 2. Tap the Card Info icon 3. Tap the Menu icon 4. Select Rename Card from the Card menu. 5. Enter the new name for the card. 6. Tap Rename. . .
Managing expansion cards Managing expansion cards ■ When writing data to an expansion card, wait for your handheld to complete the operation before removing the card from the slot. This prevents data corruption or accidental damage to the expansion card. ■ You can install applications to an expansion card after performing an initial HotSync® operation. See “Installing files and add-on applications” in Chapter 4 for information.
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CHAPTER 8 Using Date Book Date Book enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date. Use Date Book to do the following: ■ Enter a description of your appointment, and assign it to a specific time and date. ■ Display a chart of your appointments for an entire week. The Week View makes it easy to spot available times and potential scheduling overlaps or conflicts.
Chapter 8 Using Date Book Scheduling an event A record in Date Book is called an event. An event can be any kind of activity that you associate with a day. You can enter a new event on any of the available time lines. When you schedule an event, its description appears on the time line, and its duration is automatically set to one hour. You can easily change the start time and duration for any event. It’s possible to schedule events that overlap, but Date Book makes it easy to find such conflicts.
Scheduling an event 3. If the event is one hour long, skip to step 5. If the event is longer or shorter than an hour, tap the time of the event to open the Set Time dialog box. Tap the time of an event You can also use the Graffiti® 2 writing area to open the Set Time dialog box. Make sure that no event is selected, and then on the number side of the Graffiti 2 writing area, write a number for the start time of the event. TIP 4.
Chapter 8 Using Date Book To schedule an event for another day: 1. Select the date you want for the event by doing one of the following: – Tap the day of the week that you want in the date bar at the top of the screen. If necessary, tap the Previous week or Next week scroll arrows to move to another week. Previous week Next week Tap to select a day of the current week – Press Right or Left on the 5-way navigator to scroll to the next or previous day.
Selecting an event 3. Tap No Time, so that no start or end times are defined for the new event. You can also create a new untimed event by making sure no event is selected and then writing letters in the Graffiti 2 writing area. TIP 4. Enter a description of the event. New untimed event No time selected 5. Tap a blank area on the screen to deselect the untimed event. If you create an event and decide later that there is no particular start or end time, you can easily change it to an untimed event.
Chapter 8 Using Date Book Rescheduling an event You can easily make changes to your schedule with your handheld. To reschedule an event: 1. Select the event you want to reschedule. 2. Tap Details. 3. To change the time, tap the Time box and tap a new time. 4. To change the date, tap the Date box and tap a new date. 5. Tap OK. Setting an alarm for an event The Alarm setting enables you to set an alarm for events in your Date Book.
Scheduling repeating or continuous events 7. When the reminder message appears onscreen, do one of the following: – Tap OK to permanently dismiss the reminder and return to the current screen. – Tap Snooze to dismiss the reminder and return to the current screen. An attention indicator blinks in the upper-left corner of the screen to remind you of the pending alarm, and the reminder message appears again five minutes later. – Tap Go To to open Date Book.
Chapter 8 Using Date Book 3. Tap the Repeat box to open the Change Repeat dialog box. Tap the Repeat box 4. Tap Day, Week, Month, or Year to set how often the event repeats. For a continuous event, tap Day. 5. On the Every line, enter a number that corresponds to how often you want the event to repeat. For example, if you select Month and enter the number 2, the event repeats every other month. 6.
Changing the Date Book view 4. Do one of the following: – Tap Current to delete only the current event item. – Tap Future to delete the current and all future event items and reset the end date of the repeating event to the last shown date. – Tap All to delete all occurrences of the repeating event. 5. Tap OK.
Chapter 8 Using Date Book Working in Week View Week View shows the calendar of your events for an entire week. You can use this view to quickly review your appointments and available time slots. In addition, the graphical display helps you spot overlaps and conflicts in your schedule. To display the Week View: 1. Tap the Week View icon. Week View 2. Tap the navigation controls to move forward or backward a week at a time, or tap on a column to display details of an event.
Changing the Date Book view Keep the following points in mind: ■ To reschedule an event, tap and drag the event to a different time or day. ■ Tap a blank time on any day to move to that day and select that time for a new event. ■ Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event. ■ Press Right and Left on the navigator to scroll to the next or previous week.
Chapter 8 Using Date Book Working in Agenda View The Agenda View shows you your untimed events, appointments, and To Do items on one screen. When you tap an untimed event or appointment in the Agenda View, the Day View appears so that you can see more detailed information about the event. You can tap the check box next to a To Do item to mark it as completed. When you tap a To Do item, your To Do list appears.
Spotting event conflicts Spotting event conflicts With the ability to define specific start and end times for any event, it’s possible to schedule events that overlap (an event that starts before a previous event finishes). An event conflict (time overlap) appears in the Week View as overlapping bars. The first event created appears as a gray bar, and any subsequent conflicting events appear as a single red bar. The Day View displays overlapping red brackets to the left of the conflicting times.
Chapter 8 Using Date Book Using Date Book menus Date Book menus are shown here for your reference, and Date Book features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands. Record menu Send Event Options menu 106 Opens a dialog box where you can choose how you want to send the selected event to another device.
Using Date Book menus Display Options Opens the Display Options dialog box, where you can change the appearance of Date Book’s Day View and control which type of events appear in Month View. Show Time Bars Activates the time bars that appear in the Day View. The time bars show the duration of an event and illustrate event conflicts. Compress Day View Controls how times appear in the Day View. When Compress Day View is off, all time slots appear.
Chapter 8 Using Date Book Preferences Opens the Preferences dialog box, where you can customize Date Book’s default time display and alarm settings. Start/End Time Defines the start and end times for Date Book screens. If the time slots you select do not fit on one screen, you can tap the scroll arrows to scroll up and down. Alarm Preset Automatically sets an alarm for each new event.
CHAPTER 9 Using Expense Expense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your computer. In Expense you can do the following: ■ Record dates, types of expenses, amount spent, payment method, and other details associated with any money that you spend. ■ Assign expense items to categories so that you can organize and view them in logical groups. ■ Keep track of vendors (companies) and people involved with each expense.
Chapter 9 Using Expense Adding expense items A record in Expense is called an item. You can sort your Expense items into categories or add other information that you want to associate with the item. To add an expense item: 1. Tap New. Cursor of new item Tap New You can also create a new Expense item by writing on the number side of the Graffiti 2 writing area while in the Expense list screen. The first number you write begins the amount of your new Expense item. TIP 2.
Adding expense items Changing the date of an Expense item Initially, Expense items appear with the date on which you enter them. You can change the date associated with any Expense item. To change the date of an Expense item: 1. Tap the Expense item you want to change. 2. Tap the date of the selected item. Tap date 3. Tap the new date. Entering receipt details Expense provides a variety of options that you can associate with an item. These options appear in the Receipt Details dialog box.
Chapter 9 Using Expense 3. 4. Select any of the following options: Category Opens a pick list of system and user-defined categories. See “Categorizing records” in Chapter 4 for more information. Type Opens a pick list of expense types. Payment Enables you to choose the payment method for the Expense item. If the item is prepaid (such as airline tickets supplied by your company), you can choose Prepaid to place your expense in the appropriate company-paid cell of your printed expense report.
Customizing the Currency pick list Changing the default currency You can select which currency appears by default when you’re entering Expense items. You can override this setting when entering individual expense items. To change your default currency: 1. Open Expense. 2. Tap the Menu icon 3. Select Options, and then select Preferences. 4. Tap the Default Currency pick list. 5. Tap the currency symbol you want to appear in Expense. 6. Tap OK. .
Chapter 9 Using Expense 4. Enter the name of the country and the symbol that you want to appear in Expense. 5. Tap OK to close the Currency Properties dialog box. 6. Tap OK. NOTE If you want to use your custom currency symbol as the default for all Expense items, select the symbol in the Preferences dialog box. If you want to use your custom currency symbol only for a particular Expense item, select the symbol in the Receipt Details dialog box associated with that item.
Working with Expense data on your computer Working with Expense data on your computer After you enter your expenses into the Expense application on your handheld and perform a HotSync operation, Palm Desktop software enables you to do any of the following on your Windows computer. See the Palm Desktop software online Help for details. This feature is not available on Mac computers. ■ Add, modify, and delete your Expense data. ■ Organize your Expense data by category, amount, date, type, or notes.
Chapter 9 Using Expense Using Expense menus Expense menus are shown here for your reference, and Expense features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about selecting menu commands. Record menu Options menu Preferences Opens the Preferences dialog box, where you can select automatic fill and default currency options.
CHAPTER 10 Using Memo Pad Memo Pad provides you with a place to take notes that are not associated with records in Date Book, Address Book, or To Do List. The number of memos you can store depends only on the memory available on your handheld. Use Memo Pad to do the following: ■ Use Graffiti® 2 characters to store memos, lists, or any other text message on your handheld.
Chapter 10 Using Memo Pad Creating memos A record in Memo Pad is called a memo. You can assign memos to categories and mark them private, as described in Chapter 4. This section covers how to create a memo. To create a new memo: 1. Open Memo Pad. 2. Tap New. Tap New In the Memo list screen, you can also begin writing in the Graffiti 2 writing area to create a new memo. The first letter is automatically capitalized and begins your new memo. TIP 118 3.
Reviewing memos Reviewing memos The first line of a memo appears in the Memo list. This makes it easy to locate and review your memos. To review a memo: 1. From the Memo list, select the text of the memo. You can also select, review, and move between memos with the 5-way navigator. See “Using the navigator” in Chapter 2 for details. TIP Select a memo to review 2. Review or edit the text in the memo. 3. Tap Done.
Chapter 10 Using Memo Pad Record menus Memo list Memo screen Send Category Opens a dialog box where you can choose how you want to send all records in the selected category to another device. This command appears only after you install the e-mail or SMS application from the Software Essentials CD-ROM, and the options available depend on the software installed on your handheld. Send Memo Opens a dialog box where you can choose how you want to send the selected memo to another device.
CHAPTER 11 Using Note Pad Note Pad provides a place for you to take notes in your own handwriting. You can use Note Pad to do everything you might do with a piece of paper and a pencil. Use Note Pad to do the following: ■ Take notes, draw a sketch, or write any kind of message directly on your handheld screen. Later, you can enter this information into other applications. ■ Set an alarm to use your notes as reminder messages.
Chapter 11 Using Note Pad Creating a note A record in Note Pad is called a note. You can assign notes to categories and mark them private, as described in Chapter 4. This section covers how to create a note. To create a new note: 1. Tap New. Enter title here Write information here Pen selector Eraser 2. Write the information directly on the handheld screen. Tap the pen selector to select a different pen width, or select the eraser to remove unwanted strokes. 3.
Reviewing notes Reviewing notes The note title and the date you created the note appear in the Note Pad list. If you did not assign a title to your note, the time you created the note appears as the note title. This makes it easy to locate and review your notes. To review a note: 1. In the Note Pad list, select the note title. You can also select, review, and move between notes with the 5-way navigator. See “Using the navigator” in Chapter 2 for details.
Chapter 11 Using Note Pad 3. Tap Color. 4. Tap Pen, and then tap the color of ink you want to use. 5. Tap Paper, and then tap the color of paper you want to use. 6. Tap OK. Setting an alarm for a note You can set an alarm for a specific time and date to remind you to follow up on a note. To set an alarm for a note: 1. Tap the note to which you want to assign an alarm. 2. Tap the Menu icon 3. Select Options, and then select Alarm. 4. Tap the Date box. .
Using Note Pad menus 7. Tap the hour and minute columns to select the time you want the alarm to occur. Tap here to select minutes Tap here to select hour 8. Tap OK. 9. When the alarm goes off and the reminder message appears onscreen, do one of the following: – Tap OK to permanently dismiss the reminder and return to the current screen. – Tap Snooze to dismiss the reminder and return to the current screen.
Chapter 11 Using Note Pad Record menu Note Pad list Note screen Send Category Opens a dialog box where you can choose how you want to send all records in the selected category to another device. This command appears only after you install the e-mail or SMS application from the Software Essentials CD-ROM, and the options available depend on the software installed on your handheld. Send Note Opens a dialog box where you can choose how you want to send the selected note to another device.
CHAPTER 12 Using Palm™ Photos Palm™ Photos enables you to capture, view, and manage photos on your handheld or on an expansion card. Use Palm Photos to do the following: ■ Take photos directly on your handheld. ■ Locate photos quickly with the Thumbnail and List views. ■ Organize photos into albums. ■ Play a slide show of your photos. ■ Sort photos by name or date. ■ View details for each photo. ■ Keep track of your thoughts about a photo by entering notes.
Chapter 12 Using Palm™ Photos Using the camera You can use your handheld’s built-in camera to take photographs while you’re on the go. Opening and closing the camera When the camera is open, you can take photos, review the photos captured during the current session, delete photos from the current session, and change options for the current session. All other applications on your handheld, alert messages, and Palm Photos features are temporarily disabled until you close the camera.
Using the camera To close the camera: ■ Slide the top portion of the camera downward until it is flush with the top of your handheld. Setting camera options The Options dialog box enables you to customize the camera settings. You can change the camera options at any time, but the new settings apply only to photos you take after changing the settings. To set camera options: 1. Open the camera. 2. Tap Options.
Chapter 12 Using Palm™ Photos 3. 130 Adjust any of the following settings: Resolution Specifies the quality of the photos you take. The higher the resolution, the higher the quality, and the more memory each photo will require. You can select from the following options: 640 x 480 (high), 320 x 240 (medium), and 160 x 120 (low). The default setting is 640 x 480. Review Photo Before Saving Determines whether you need to approve each photo before taking another photo.
Using the camera Advanced Opens the Advanced Controls dialog box where you can preview and select the following settings: Changes the exposure settings based on the lighting conditions. You can select from the following options: Automatic, Fluorescent, Indoors, and Sunlight. The default setting is Automatic. White balance. Contrast. Adjusts the ratio between light and dark colors. Auto brightness. Toggles the display of the brightness slider on and off.
Chapter 12 Using Palm™ Photos Taking photos Each time you open the camera and take photos, you initiate a new photo session. When you close the camera, you end the current photo session. To take photos: 1. Open the camera. 2. Position your handheld so that the photo you want to photograph appears in the viewfinder on the handheld screen. If you see thumbnail images instead of the image you want to photograph, tap the Viewfinder button. Viewfinder button 3. Press the shutter button to take the photo.
Using the camera automatically saved in JPEG format in the designated location (your handheld or an expansion card) and the viewfinder reappears. 4. Repeat steps 1 through 4 to take more photos. Managing memory space for photos The viewfinder displays the number of photos you have room to store in the selected location. The selected location is based on the Save to setting in the Options dialog box.
Chapter 12 Using Palm™ Photos Approving photos You can review the photos you took during the current session and delete any unwanted photos prior to ending the session. To approve photos taken in the current session: 1. After taking a series of photos, tap the Thumbnail button. Thumbnail button 2. Tap any photo you want to view. You can also select a photo with the 5-way navigator.
Viewing photos You can use Palm Photos to view the following types of photos: ■ Photos that you capture directly on your handheld with the built-in camera ■ JPG files ■ BMP files Viewing photos in Thumbnail view Thumbnail view displays miniature versions of your photos so that you can see several photos on the screen at the same time. Use this view to browse through photos or to locate a photo when you don’t know the name of the photo. To view photos in Thumbnail view: 1. Tap the Thumbnail icon .
Chapter 12 Using Palm™ Photos Viewing photos in List view List view displays a list of your photos so that you can see the names and dates associated with your photos. Use this view to locate a photo when you know the name or the date the photo was created. To view photos in List view: 1. Tap the List icon . 2. Tap the Album pick list in the upper-right corner and select the album you want to view. Tap and drag divider to resize columns Album pick list Select a photo to view List icon 3.
Viewing photos Viewing a slide show A slide show is a sequential presentation of each of the photos in the current album. You can set the length of time each photo remains on the screen in the Preferences dialog box. To view a slide show: 1. Tap the Album pick list in the upper-right corner and select the album you want to view. 2. Tap Slide Show. Album pick list Tap Slide Show Album pick list Tap Slide Show To adjust the delay between photos during a slide show: 1. Tap the Menu icon . 2.
Chapter 12 Using Palm™ Photos Rotating photos If a photo appears in the wrong orientation, you can rotate the photo. To rotate and photo: 1. Tap the Menu icon . 2. Select Photo, and then select Rotate. 3. Tap the photo you want to rotate. You can also select a photo with the navigator. Press Select on the navigator to insert the highlight, press Up, Down, Right, or Left to highlight a specific photo, and then press Select to view the photo. TIP 4. Select the new orientation. 5. Tap Done.
Organizing photos 3. Tap the photo for which you want to view information. You can also select a photo with the navigator. Press Select on the navigator to insert the highlight, press Up, Down, Right, or Left to highlight a specific photo, and then press Select to view the photo. TIP 4. Review or edit the information. 5. Tap Done twice. Organizing photos There are several ways you can organize your photos.
Chapter 12 Using Palm™ Photos Creating an album The process for creating a new photo album is identical to creating a new category in your other handheld applications. To create an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. Tap New 140 3. Tap New. 4. Enter a title for the album. 5. Tap OK. 6. Tap Done.
Organizing photos Filing photos in albums You can organize the photos on your handheld by filing them into different albums. Since each expansion card is viewed as its own album, you cannot file photos stored on an expansion card in albums. To file photos in albums: 1. Tap the Album pick list in the upper-right corner and select the album to which you want to add photos. Tap Organize 2. Tap Organize. Plus signs appear next to the photos that are part of the selected album. 3.
Chapter 12 Using Palm™ Photos 3. Tap the photo(s) you want to copy. A plus sign appears next to the photo(s) you select. You can also select a photo with the navigator. Press Select on the navigator to insert the highlight, press Up, Down, Right, or Left to highlight a specific photo, and then press Select to view the photo. TIP Tap Copy 4. Tap Copy. Renaming or deleting an album You can rename or delete any of the albums that you create.
Beaming photos 4. Tap Rename. 5. Enter the new name. 6. Tap OK. 7. Tap Done. To delete an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. Tap Delete 3. Select the album you want to delete. 4. When the confirmation dialog box appears, tap Delete. 5. Tap Done. Beaming photos The Beam command enables you to beam photos to other devices that are enabled with infrared technology. The receiving device must have an application that can display photos.
Chapter 12 Using Palm™ Photos To beam photos: 1. Tap the Menu icon . 2. Select Photo, and then select Beam. Tap Beam 3. Tap the photos you want to beam. A plus sign appears next to the photos you select. You can also select a photo with the navigator. Press Select on the navigator to insert the highlight, press Up, Down, Right, or Left to highlight a specific photo, and then press Select to select the photo. TIP 4. Tap Beam. 5.
Deleting photos NOTE When you take photos with your handheld’s camera and store them on an expansion card, and you have the card seated in the expansion slot during a HotSync operation with a Windows computer, the photos are copied to the Mydocuments\My pictures\Palm Photos\Username\Expansion Card folder on your computer. If you later delete these photos from the expansion card, they remain on your computer unless you manually delete them. To delete photos: 1. Tap the Menu icon . 2.
Chapter 12 Using Palm™ Photos Working with photos on your computer After you take and manage photos on your handheld and perform a HotSync operation, Palm Desktop software enables you to do any of the following on your Windows computer. See the Palm Desktop software online Help for details. ■ View photos in various formats: List, Thumbnails, Details, and Editor with a Handheld preview.
CHAPTER 13 Using To Do List To Do List is a convenient place to create reminders and prioritize the things you need to do. Use To Do List for the following: ■ Make a quick and convenient list of things to do. ■ Assign a priority level to each task. ■ Assign a due date for any or all of your To Do List items. ■ Assign To Do List items to categories so that you can organize and view them in logical groups. ■ Sort your To Do List items by due date, priority level, or category.
Chapter 13 Using To Do List Creating list items A To Do List item is a reminder of a task that you must complete. A record in To Do List is called an item. To create a To Do List item: 1. Tap New. New To Do item Tap New 2. Enter the text of the To Do List item. The text can be longer than one line. 3. Tap anywhere onscreen to deselect the To Do List item. If no To Do List item is currently selected, writing in the Graffiti® 2 writing area automatically creates a new item.
Checking off a To Do List item To set the priority of a To Do List item: 1. Tap the Priority number on the left side of the To Do List item. Tap here Select priority 2. Select the Priority number that you want to set (1 is most important). Checking off a To Do List item You can check off a To Do List item to indicate that you’ve completed it. You can set the To Do List to record the date that you complete the To Do item, and you can show or hide completed items.
Chapter 13 Using To Do List Changing To Do List item details The To Do Item Details dialog box enables you to change settings for individual items. To display the To Do Item Details dialog box: 1. Tap the text of the item whose details you want to change. You can also select an item with the navigator. See “Using the navigator” in Chapter 2 for details. TIP 2. Tap Details. Setting a due date You can associate a due date with any To Do List item. You can also sort the items based on their due dates.
Changing To Do List item details 3. Tap OK. If you turn on the Show Due Dates option in the To Do Preferences dialog box, you can tap directly on the due date in the To Do List to open the pick list shown in step 2. TIP Setting To Do Preferences The To Do Preferences dialog box enables you to control the appearance of To Do List, and To Do items in Date Book Agenda view. To change the Preferences settings: 1. In To Do List, tap Show. 2.
Chapter 13 Using To Do List 3. Show Priorities Shows the priority setting for each item. Show Categories Shows the category for each item. Tap OK. Using To Do List menus To Do List menus are shown here for your reference, and To Do List features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about selecting menu commands.
CHAPTER 14 Using World Clock World Clock enables you to view the current time and date in multiple locations and to set an alarm. Use World Clock to do the following: ■ View the current time and date in three locations. ■ Open a preferences screen where you can set the time and date for all the applications on your handheld. ■ Set an alarm. ■ Set Daylight Saving options. To open World Clock: 1. Tap the Home icon . 2. Select the World Clock icon .
Chapter 14 Using World Clock Viewing the time There are several ways for you to easily check the current time and date. To view the time: Do one of the following: ■ When your handheld is on, tap the Clock icon Graffiti 2 writing area. in the upper-left corner of the Your handheld displays the time for two seconds and then returns to the previous application. ■ When your handheld is off, press Select on the navigator. Your handheld turns on, displays the time, and then turns off after a few seconds.
Setting the primary location 2. Tap the location you want to use as the primary location. The location you select is typically a large city in the same time zone as the one where you live. If an appropriate choice does not appear in the list, see “Adding a location” later in this chapter to create a new location. 3. Tap OK. To set the date: 1. Tap Set Date & Time. 2. Tap the Set Date box. 3. Tap the arrows to select the current year.
Chapter 14 Using World Clock 3. Tap the up or down arrows to change the hour. 4. Tap each number of the minute, and then tap the arrows to change the minutes. 5. Tap OK. 6. Tap Done. Choosing a different primary location If you travel to another location and you want alerts to appear based on local time, you need to change the primary location to update the system time.
Adding a location To select the secondary locations: 1. Tap the pick list next to the secondary location. Secondary location pick list 2. Tap the location you want to use as the new secondary location. If an appropriate location does not appear in the list, see the next section, “Adding a location.” Adding a location If an appropriate location does not appear in the Location pick list, you can add a new location to the list.
Chapter 14 Using World Clock 7. (Optional) Tap the Time Zone box and select a time zone. 8. Tap OK. 9. Tap Done. To set Daylight Saving options: 1. From the Edit Location dialog box, tap the This location observes Daylight Saving Time check box to select it. 2. Tap the Start box. 3. Tap the month when daylight saving begins. 4. Tap the Week pick list. 5. Select the week when daylight saving begins within the selected month. 6. Tap the Day pick list. 7.
Modifying a location Modifying a location If you add a location and later realize you did not use the correct settings, you can modify the location. To modify a location: 1. Tap a Location pick list. 2. Select Edit List. 3. Select the location you want to modify. 4. Tap Edit. 5. Adjust the settings. See “Adding a location” earlier in this chapter for details. 6. Tap OK. 7. Tap Done. Removing a location If you no longer need a location that appears in the Location list, you can remove it.
Chapter 14 Using World Clock To set an alarm: 1. Tap the box next to the Alarm icon to open the Set Alarm dialog box. 2. Tap the time columns to set the hour and minute. 3. Tap OK. 4. When the alarm reminder message appears, do one of the following: Tap OK to permanently dismiss the reminder and return to the current screen. Tap Snooze to dismiss the reminder and return to the current screen.
Using World Clock menus Using World Clock menus World Clock menus are shown here for your reference, and World Clock features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands. Options menu Display Options Opens a dialog box where you can choose which information appears on the World Clock screen. Show Multiple Locations: Activates the secondary location displays.
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CHAPTER 15 Performing HotSync® Operations HotSync® technology enables you to install add-on applications and to synchronize data between one or more Palm OS® handhelds and Palm™ Desktop software or another personal information manager (PIM) such as Microsoft Outlook. To synchronize data, you must connect your handheld and your computer either directly or indirectly. Direct methods include placing your handheld in the cradle/cable attached to your computer, or using infrared communications.
Chapter 15 Performing HotSync® Operations 3. Click the General tab, and select one of the following options: Always available Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld. With this option the HotSync Manager synchronizes data even when Palm Desktop software is not running.
Selecting HotSync setup options 6. If you are attached to a network, click the Network tab to display the network settings and adjust the options as needed. For more information, see “Conducting network HotSync operations” later in this chapter. 7. Click OK. To set the HotSync options on a Mac computer: 1. Double-click the HotSync Manager icon in the Palm folder. 2. Click the HotSync Controls tab, and select any of the following options.
Chapter 15 Performing HotSync® Operations 3. If you are using the USB cradle/cable, you do not need to adjust the settings on the Connection Settings tab for a direct HotSync operation; they are set automatically when you perform the first HotSync operation. If you are using Mac OS 9.1 and the optional serial cradle/cable, click the Connection Settings tab and select the port where you attached the cradle/cable. . Shown with Mac OS 9.
Customizing HotSync application settings To customize HotSync application settings on a Windows computer: 1. Click the HotSync icon the taskbar). in the Windows system tray (lower-right corner of You can also click the HotSync command on the Palm Desktop software menu bar. 2. From the HotSync Manager menu, select Custom. 3. Select the appropriate user name from the list. 4. Select an application in the Conduit list. 5. Click Change. 6.
Chapter 15 Performing HotSync® Operations To customize HotSync application settings on a Mac computer: 1. Double-click the Palm Desktop icon in the Palm folder. 2. From the HotSync menu, select Conduit Settings. 3. From the User pop-up menu, select the appropriate user name. 4. Select an application in the Conduit list. 5. Click Conduit Settings. Shown with Mac OS X 6.
Conducting cradle/cable HotSync operations Conducting cradle/cable HotSync operations The simplest way to synchronize data is to perform a direct HotSync operation by seating your handheld in the cradle/cable and pressing the HotSync button. Performing a cradle/cable HotSync operation: Windows computers The first time you synchronize your data, you need to enter user information on Palm Desktop software.
Chapter 15 Performing HotSync® Operations 3. Press the HotSync button on the cradle/cable. IMPORTANT The first time you perform a HotSync operation, you must enter a user name in the New User dialog box and click OK. Every handheld should have a unique name. To prevent loss of a user’s records, never try to synchronize more than one handheld to the same user name. The HotSync Progress dialog box appears, and synchronization begins. 4.
Conducting cradle/cable HotSync operations Performing a direct HotSync operation: Mac computers When you installed Palm Desktop software, you entered a user name. This user name is the connection between your handheld and your computer. The first time you perform a HotSync operation the Palm Desktop software does the following: ■ Adds a user name to your handheld. ■ Creates a folder for the user name in the Users folder inside the Palm folder.
Chapter 15 Performing HotSync® Operations To perform a local HotSync operation on a Mac computer: 1. Place your handheld in the HotSync cradle/cable. 2. Make sure that HotSync Manager is enabled: Double-click the HotSync Manager icon in the Palm folder. Click the HotSync Controls tab, and make sure the Enabled option is selected. 3. Press the HotSync button on the cradle/cable. The HotSync Progress dialog box appears, followed by the Select User dialog box.
Conducting IR HotSync operations 4. In the Select User dialog box, select the user name you entered when you installed the Palm Desktop software, and click OK. Shown with Mac OS X The HotSync Progress dialog box reappears, and synchronization begins. Shown with Mac OS X 5. Wait for a message on your handheld indicating that the process is complete. After the HotSync process is complete, you can remove your handheld from the cradle/cable.
Chapter 15 Performing HotSync® Operations ■ Your computer must have an installed infrared driver. ■ If you have an external infrared device attached to your computer, a driver is probably included with the device. Consult the documentation included with the device for information on installing the required driver. Check your computer’s documentation to learn if the computer supports infrared communication.
Conducting IR HotSync operations To configure HotSync Manager for infrared communication on a Mac computer: 1. Double-click the HotSync Manager icon in the Palm folder. 2. In the HotSync Controls tab, select Enabled. 3. Click the Connection Settings tab. 4. Select the On check box next to IR port. Shown with Mac OS X 5. Close the HotSync Software Setup window.
Chapter 15 Performing HotSync® Operations Returning to cradle/cable HotSync operations It’s easy to return to using the cradle/cable for HotSync operations. If your cradle/cable is connected to a USB port, you can continue using it while HotSync Manager is configured for infrared communication. Use the following instructions to return to local USB cradle/cable HotSync operations only when necessary, such as when you have disconnected the cradle/cable from the USB port.
Conducting modem HotSync operations Conducting modem HotSync operations You can use a modem to synchronize your handheld when you are away from your computer. IMPORTANT You must perform the first HotSync operation by using a local, direct connection or infrared communication. After that, you can perform a modem HotSync operation. To perform a modem HotSync operation you need the following: ■ A modem connected to your computer. ■ Palm Desktop software configured for use with the modem.
Chapter 15 Performing HotSync® Operations 3. 4. Adjust the following options as needed. Serial Port Identifies the port for the modem. If you are unsure of the port assignment, look at the Modem Properties in the Windows Control Panel. Speed Determines the speed at which data is transferred. Try the As Fast As Possible rate first, and adjust downward if you experience problems. Modem Identifies the modem type or manufacturer. Refer to your modem manual or faceplate for its type or settings.
Conducting modem HotSync operations 4. Click the Connection Settings tab. 5. Select the On check box for the modem connection you’re using, and then click Settings. 6. In the Settings dialog box, select Modem as the connection type, if it is not already selected. NOTE This step is not necessary for internal modems. 7. Adjust the following options as needed. Shown with Mac OS X Modem Identifies the type of modem connected to your computer.
Chapter 15 Performing HotSync® Operations 4. Tap the pick list below the icon and select a modem configuration. Select a modem configuration If you need to create a configuration, tap the Menu icon and then select Connection Setup from the Options menu. See “Connection Preferences” in Chapter 16 for more information. 5. Tap the Enter phone # field.
Conducting modem HotSync operations Selecting the conduits for a modem HotSync operation The Conduit Setup dialog box on your handheld enables you to define which files and/or applications synchronize during a modem HotSync operation. You can use these settings to minimize the time required to synchronize data with a modem. To change the Conduit Setup for a modem HotSync operation: 1. Tap the Home icon . 2. Select the HotSync icon 3. Tap the Menu icon 4. Select Conduit Setup from the Options menu.
Chapter 15 Performing HotSync® Operations Conducting network HotSync operations When you use the network HotSync technology, you can take advantage of the LAN and WAN connectivity available in many office environments.
Conducting network HotSync operations 3. From the HotSync Manager menu, select Setup. 4. Click the Network tab and make sure your user name has a checkmark next to it. If the checkmark is not there, click the check box next to your user name. 5. Click OK. 6. Put your handheld in the cradle/cable, and perform a HotSync operation. The HotSync operation records network information about your computer on your handheld.
Chapter 15 Performing HotSync® Operations 6. Tap OK. 7. Tap Select Service. Tap here 8. Tap Service and select a service. Tap here 9. Tap Done. 10. Tap the Menu 11. icon . Select Conduit Setup from the Options menu. For instructions, see “Selecting the conduits for a modem HotSync operation” earlier in this chapter.
Using File Link Performing a network HotSync operation After you prepare your computer and your handheld and select your Conduit Setup options, you are ready to perform a network HotSync operation. To perform a network HotSync operation: ■ Tap the modem HotSync icon to begin the operation. Using File Link The File Link feature enables you to import Address Book and Memo Pad information onto your handheld from a separate external file such as a company phone list.
Chapter 15 Performing HotSync® Operations For example, suppose a sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install the common data before the handhelds are distributed to the employees who will use them. Then when the employees perform their first HotSync operation, the common data becomes part of their individual data file.
Creating a user profile To create a user profile on a Mac computer: 1. Open Palm Desktop software. 2. From the User pop-up menu, select Edit Users. 3. Click New Profile. Shown with Mac OS X 4. Enter a unique name for the profile, and click OK. Shown with Mac OS X 5. Close the Users window. 6. From the User pop-up menu, select the new profile. 7. Create the data for the profile (such as a company phone list). 8. From the HotSync menu, select Conduit Settings. 9.
Chapter 15 Performing HotSync® Operations 4. Select the profile you want to load on the handheld, and click OK. 5. Click Yes to transfer all the profile data to the handheld. The next time you perform a HotSync operation, Palm Desktop software prompts you to assign a user name to the handheld. To use a profile for a first-time HotSync operation on a Mac computer: 1. Connect the new handheld to the HotSync cradle/cable. 2. Press the HotSync button 3.
CHAPTER 16 Setting Preferences for Your Handheld Preferences enable you to customize the configuration options on your handheld. The options are grouped into three categories: General, Communication, and Personal. Each category provides access to a group of relevant Preferences screens. Use Preferences to do the following: ■ ■ Access the General Preferences screens to customize any of the following settings: Date & Time Set the location, date, and time. Digitizer Calibrate the screen on your handheld.
Chapter 16 Setting Preferences for Your Handheld ■ Access the Personal Preferences screens to customize any of the following settings: Buttons Assign an application to the Favorites icon. Reassign various applications to the following: the application buttons on the front and side panels of your handheld, the HotSync® button on the cradle/cable, and the full-screen pen stroke command. Color Theme Select a color theme to change the appearance of your handheld screen.
Setting General Preferences Date & Time Preferences The Date & Time Preferences screen enables you to choose a primary location and to set the date, time, and time zone for that location. You can also indicate whether this location observes daylight saving time and the dates daylight saving time starts and ends. All of these settings also appear as the primary location in the World Clock application and are used by all the applications on your handheld.
Chapter 16 Setting Preferences for Your Handheld To set the time: 1. From the General Preferences list, select Date & Time. 2. Tap the Set Time box. 3. Tap the up or down arrows to change the hour. 4. Tap each minute number, and then tap the arrows to change them. 5. Tap OK. 6. Tap Done. To set the time zone and daylight saving time: 1. From the General Preferences list, select Date & Time. 2. Tap the Location pick list. 3. Select Edit List. 4.
Setting General Preferences Formats Preferences Use the Formats Preferences screen to set the country default and the display format of the dates, times, and numbers on your handheld. Country default The country default sets date, time, week start day, and number conventions based on geographic regions where you might use your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour clock.
Chapter 16 Setting Preferences for Your Handheld 5. Tap the Numbers pick list, and select formats for the decimal point and thousands separator. 6. Tap Done. Graffiti 2 Preferences The Graffiti 2 Preferences screen enables you select an alternate stroke shape for specific characters. To select alternate strokes: 1. From the General Preferences list, select Graffiti 2. 2. Tap the letter you want to change. 3. Tap the check box to activate the alternate stroke. 4. Tap Done. 5.
Setting General Preferences Auto-off after Your handheld has an automatic shutoff feature that turns off the power after a period of inactivity. This feature helps conserve battery power in case you forget to turn off your handheld. If you find that your handheld shuts itself off before you finish reviewing the information on the screen, you can increase the time setting of the automatic shutoff feature. To set the Auto-off after interval: 1. From the General Preferences list, select Power. 2.
Chapter 16 Setting Preferences for Your Handheld Security Preferences The Security Preferences help you prevent unauthorized users from viewing entries that you want to protect. Use the Security Preferences to do the following: ■ Lock and turn off your handheld so that it does not operate until you enter the correct password. ■ Mask all records that you mark as private so that the information appears as gray bars. ■ Hide all records that you mark as private so that they do not appear on any screen.
Setting General Preferences Changing or deleting a password Once you define a password for your handheld, you can change or delete it at any time. You must enter the current password before you can change or delete it. To change or delete your password: 1. From the General Preferences list, select Security. 2. Tap the Password box. 3. Enter the current password. Tap here 4. Tap OK. 5. Do one of the following: – To change the password and hint, enter the new password and hint, and tap OK.
Chapter 16 Setting Preferences for Your Handheld You can set your handheld to lock automatically when any one of the following occurs: ■ When you turn off the power ■ At a time you specify ■ After a period of inactivity you specify To set your handheld to lock when you turn it off: 1. From the General Preferences list, select Security. 2. Tap the Auto Lock Handheld box, and then enter your password. 3. Select On power off. 4. Tap OK. 5. Tap Done.
Setting General Preferences To set your handheld to lock after a period of inactivity: 1. From the General Preferences list, select Security. 2. Tap the Auto Lock Handheld box, and then enter your password. 3. Select After a preset delay. Tap to select Minutes or Hours Enter the amount of time 4. Enter the inactive period, and then select Minute(s) or Hour(s) from the pick list. 5. Tap OK. 6. Tap Done.
Chapter 16 Setting Preferences for Your Handheld Recovering from a forgotten password If you forget your password, your handheld will display the password hint, if you entered one, to help you remember the password. If you are still unable to remember the password, you can delete it from your handheld. Deleting a forgotten password also deletes all entries and files marked Private.
Setting General Preferences To hide all private records: 1. From the General Preferences list, select Security. 2. Tap the Current Privacy pick list and select Hide Private Records. . Tap Hide Private Records 3. Tap OK to confirm that you want to hide private records. 4. Tap Done. To mask all private records: 1. From the General Preferences list, select Security. 2. Tap the Current Privacy pick list and select Mask Private Records. Tap Mask Private Records 3.
Chapter 16 Setting Preferences for Your Handheld To display all private records: 1. From the General Preferences list, select Security. 2. Tap the Current Privacy pick list and select Show Private Records. If you do not have a password, hidden and masked records become visible. If you have a password, the Show Private Records dialog box appears. Go to step 3. Tap Show Private Records 3. Enter your password, and then tap OK. 4. Tap Done. To unmask individual records: 1. Select a masked record.
Setting General Preferences To select a profile: 1. From the General Preferences list, select Sound & Alerts. 2. Tap the Custom or Silent profile box. TIP You can also press Right or Left on the navigator to select a profile box. Profile boxes 3. Tap Done. System Sound, Game Sound, and Alarm Sound settings Your handheld uses a variety of sounds. The System Sound, Game Sound, and Alarm Sound settings enable you to turn the sounds on or off and to adjust the volume level.
Chapter 16 Setting Preferences for Your Handheld 5. Tap the Alarm Sound pick list and select the sound level. 6. Tap Done. The Game Sound setting works only with games that are programmed to respond to this setting. Older games typically do not respond to this setting. Writing Area Preferences Writing Area Preferences offer you the option of using the full screen to enter Graffiti 2 characters.
Setting Communication Preferences Setting Communication Preferences The Communication Preferences category enables you to access screens where you can modify Connection and Network settings. This section provides details about each of these screens. To open the Communication Preferences screens: 1. Tap the Home icon . 2. Tap the Prefs icon 3. From the Communication Preferences list, select the name of the Preferences screen you want to view. .
Chapter 16 Setting Preferences for Your Handheld You can also create custom configurations, which include the following: PC to Cradle/Cable: A local HotSync connection—the direct connection between your handheld and your desktop computer. Your handheld is connected by its universal connector to the cradle/cable, and the cradle/cable is attached to a USB port of your desktop computer. (If you are using the optional serial cradle/cable, the cradle/cable attaches to a serial [COM] port of your computer.
Setting Communication Preferences 3. Tap Edit. 4. Tap Details. Tap here 5. Tap the Speed pick list and select the appropriate speed. 6. Enter the initialization string supplied by the documentation for the modem in your mobile phone, if necessary. 7. Tap OK. 8. Tap OK again to save the configuration. After you create the configuration, you need to set up the HotSync Manager of your Desktop application and the HotSync application of your handheld to perform a modem HotSync operation.
Chapter 16 Setting Preferences for Your Handheld Creating and selecting network service profiles Use network service profiles to store the configuration settings for your ISP or for a dial-in server. You can create, save, and reuse network service profiles. You can create additional network service profiles from scratch or by duplicating existing profiles and editing information. After you create a new or duplicate profile, you can add and edit settings. To add a new network service profile: 1.
Setting Communication Preferences Entering a user name The User Name setting identifies the name you use when you log in to your ISP or your dial-in server. Although this field can contain multiple lines of text, only two lines appear onscreen. To enter a user name: 1. From the Communications Preferences list, select Network. 2. Tap the User Name field. 3. Enter your user name. Enter your user name here NOTE Most dial-in servers do not accept spaces in the user name. 4. Tap Done.
Chapter 16 Setting Preferences for Your Handheld 3. Enter the password you use to log in to your server. . Enter password here Tap here 4. Tap OK. The word “Assigned” appears in the Password field. 5. Tap Done. Selecting a connection Use the Connection setting to select the method you want to use to connect to your ISP or to a dial-in server. See “Connection Preferences” earlier in this chapter for information about creating and configuring connection settings. To select a connection: 1.
Setting Communication Preferences To enter your server phone number: 1. From the Communications Preferences list, select Network. 2. Tap the Phone box. 3. Enter the phone number for your ISP or dial-in server. Enter your ISP phone number here 4. If you need to enter a prefix or to disable Call Waiting, skip to those procedures. Otherwise, tap OK. 5. Tap Done. Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line.
Chapter 16 Setting Preferences for Your Handheld Disabling Call Waiting Call Waiting can cause your session to terminate if you receive a call while you are connected. If your telephone has Call Waiting, you need to disable this feature before logging in to your ISP or dial-in server. To disable Call Waiting: 1. From the Communications Preferences list, select Network. 2. Tap the Phone box. 3. Tap the Disable call waiting check box to select it.
Setting Communication Preferences 3. Tap the Use calling card check box to select it. Select this box to use a calling card 4. Enter your calling card number here Enter your calling card number on the Use calling card line. NOTE The Phone Setup dialog box works correctly for AT&T and Sprint long-distance services. However, because MCI works differently, MCI customers need to enter the calling card number in the Phone # field and the phone number in the Use calling card field.
Chapter 16 Setting Preferences for Your Handheld To close a connection: 1. From the Communications Preferences list, select Network. 2. Tap Disconnect to terminate the connection between your handheld and your service. 3. Tap Done. Adding detailed information to a network service profile If you are using one of the predefined network service profiles, you probably need to enter only your user name, password, and telephone number.
Setting Communication Preferences Defining primary and secondary DNS The domain name system (DNS) is a mechanism in the Internet for translating the names of host computers into IP addresses. When you enter a DNS number (or IP address), you are identifying a specific server that handles the translation services. Each IP address has four sections, separated by periods. In the Details dialog box, you enter each section separately.
Chapter 16 Setting Preferences for Your Handheld To enter a permanent IP address: 1. Tap the IP Address check box to deselect it and to display a permanent IP address field below the check box. 2. Tap the space to the left of the first period, and then enter the first section of the IP address. Each section must be a number from 0 to 255. 3. Tap and enter the remaining sections of the IP address. 4. Tap OK.
Setting Communication Preferences Creating a login script on your handheld You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box. Some commands, such as Send, require you to supply additional information. Those commands have a parameter field so that you can add the necessary data. To create a login script: 1. Tap Script. 2. Tap the End pick list. Tap here 3. Select the command you want from the Command list.
Chapter 16 Setting Preferences for Your Handheld Get IP Reads an IP address and uses it as the IP address for your handheld. This command is used with SLIP connections. Prompt Opens a dialog box and prompts you to enter certain text (for example, a password or a security code). End Identifies the last line in the login script. 4. Repeat steps 2 and 3 until the login script is complete. 5. Tap OK.
Setting Communication Preferences Network Preferences menu commands The Network Preferences screen includes menu commands to make it fast and easy to create and edit network service profiles. TCP/IP application menus are shown here for your reference. See “Using menus” in Chapter 4 for more information about choosing menu commands.
Chapter 16 Setting Preferences for Your Handheld Adding a DNS number If your ISP or dial-in server requires a DNS number and you did not enter that information in the Network Preferences screen, it will appear that you successfully logged in to your network. When you try to use an application or look up information, however, the connection fails. If this occurs, try adding a DNS IP address. Ask your ISP or your system administrator for the correct primary and secondary DNS IP address.
Setting Personal Preferences If you assign a different application to a button, you can still access the original application using the Applications Launcher. To change the Buttons Preferences: 1. From the Personal Preferences list, select Buttons. 2. Tap the pick list next to the button you want to reassign. Tap arrow to show pick list 3. Select the application that you want to assign to the button. To restore all the buttons to their factory settings, tap Default. 4. Tap Done.
Chapter 16 Setting Preferences for Your Handheld To change the Pen Preferences: 1. From the Personal Preferences list, select Buttons. 2. Tap More. 3. Tap the pick list and select one of the following settings for the full-screen pen stroke: Brightness Opens the brightness control dialog box. Keyboard Opens the onscreen keyboard for entering text characters. Graffiti 2 Help Opens a series of screens that show the Graffiti 2 character set. Turn Off & Lock Turns off and locks the handheld.
Setting Personal Preferences 4. Tap the pick list next to the button you want to assign. Tap arrow to show pick list 5. Select the application that you want to assign to each button. The default setting for each button is the HotSync setting, which means that the cradle/cable and optional modem accessories perform their normal HotSync functions. 6. Tap OK twice to return to the Buttons Preferences screen. 7. Tap Done.
Chapter 16 Setting Preferences for Your Handheld Owner Preferences The Owner Preferences screen enables you to update the name, company name, phone number, or any other information that you want to associate with your handheld. This information could help someone contact you if you ever lose your handheld and there is sufficient battery power to turn it on.
Setting Personal Preferences ShortCuts Preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti 2 strokes. This section describes how to create, edit, and delete a ShortCut. Creating a ShortCut You can create a ShortCut for any words, letters, or numbers. All ShortCuts you create appear in the list in the ShortCut Preferences screen.
Chapter 16 Setting Preferences for Your Handheld Editing a ShortCut After you create a ShortCut, you can modify it at any time. To edit a ShortCut: 1. From the Personal Preferences list, select Shortcuts. 2. Select the ShortCut you want to edit. 3. Tap Edit. 4. Make the changes you want. 5. Tap OK. 6. Tap Done. Deleting a ShortCut If you no longer need a ShortCut, you can delete it from the list of ShortCuts. To delete a ShortCut: 226 1.
APPENDIX A Maintaining Your Handheld This chapter provides information on the following: ■ Caring for your handheld ■ Prolonging battery life ■ Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble-free service. Observe the following general tips when using your handheld: ■ Take care not to scratch the screen of your handheld. Keep the screen clean.
Appendix A Maintaining Your Handheld Prolonging battery life Note the following considerations for the battery in your handheld: ■ Under normal conditions your handheld battery should remain charged when you place it in the cradle/cable for just a few minutes each day. You can conserve battery life by doing any of the following: – Reduce the brightness of the backlight feature. See “Using the backlight” in Chapter 2 for more information.
Resetting your handheld Performing a soft reset A soft reset tells your handheld to stop what it’s doing and start over again. All records and entries stored in your handheld are retained with a soft reset. After a soft reset, the Preferences screen appears and the Date and Time option is highlighted so you can reset the date and time if needed. To perform a soft reset: 1. Open your handheld. See “Opening the camera” in Chapter 2 for details. 2.
Appendix A Maintaining Your Handheld 4. Wait for the Palm Powered™ logo to appear; then release the power button. 5. When a message appears on the handheld screen, warning that you are about to erase all the data stored on your handheld, do one of the following: – Press Up on the 5-way navigator to complete the hard reset and display the Digitizer screen. – Press any other button to perform a soft reset. NOTE With a hard reset, the current date and time are retained.
Resetting your handheld To restore your data from a Mac computer after a hard reset: 1. Double-click the HotSync Manager in the Palm folder. 2. From the HotSync menu, select Conduit Settings. 3. From the Users pop-up menu, select the appropriate user name. 4. Select an application from the list. 5. Click Conduit Settings. 6. Click Macintosh overwrites handheld for each conduit. Changing the HotSync setting from the default affects only the next HotSync operation.
Appendix A Maintaining Your Handheld 232
APPENDIX B Frequently Asked Questions If you encounter a problem with your handheld, do not call Technical Support until you have reviewed the frequently asked questions in this appendix and you have also reviewed the following: ■ The readme file located in the folder where you installed the Palm™ Desktop software on your Windows computer or on your installation CD for Mac users ■ The Palm Desktop online Help ■ The Palm Desktop Software for the Macintosh User’s Guide, located in the Documentation fold
Appendix B Frequently Asked Questions Software installation problems Problem Solution The installation menu did not appear when I inserted the Desktop Software CD-ROM (or the Software Essentials CD-ROM) into my Windows computer. Try the following: I cannot install Palm Desktop software on my Windows computer. 1. From the Windows desktop, click Start. 2. Select Run. 3. Click Browse. 4. Locate your CD-ROM drive and select the Autorun file. 5. Click Open. 6. Click OK. Try the following: 1.
Operating problems Operating problems Problem Solution I don’t see anything on my handheld’s screen. Try each of these in turn: ■ Press an application button to ensure that your handheld is turned on. ■ Tap the Brightness icon in the upper-right corner of the Graffiti® 2 writing area. If the Brightness dialog box appears, adjust the brightness by pressing and holding Up on the 5-way navigator for a few seconds. If this doesn’t work, press and hold Down on the navigator for a few seconds.
Appendix B Frequently Asked Questions My handheld keeps turning itself off. Your handheld is designed to turn itself off after a period of inactivity. This period can be set at 30 seconds or at one, two, or three minutes. Check the Auto-off after setting on the Power Preferences screen. See “Power Preferences” in Chapter 16. My handheld is not making any sounds. Check the System, Alarm, and Game Sound settings. See “Sounds & Alerts Preferences” in Chapter 16. My handheld has frozen.
Application problems Application problems Problem Solution I tapped the Today button, but it does not show the correct date. Your handheld is not set to the current date. Make sure the Set Date box on the Date and Time Preferences screen displays the current date. See “Date & Time Preferences” in Chapter 16 for more information. I know I entered some records, but they do not appear in the application. Try each of these in turn: I’m having problems listing memos or notes the way I want to see them.
Appendix B Frequently Asked Questions My vCard or vCal e-mail attachment isn’t forwarding correctly (continued). 5. Click OK. 6. Start the e-mail client software and make sure it is configured as the default MAPI client. Consult the documentation for your desktop e-mail application for more information. The current date and time are incorrect. The current date and time are tied to the Location setting.
HotSync problems I cannot perform a HotSync operation. What should I check to make sure I’m doing it correctly (continued)? On a Mac computer try these steps: 1. Make sure HotSync Manager is enabled. If it is not, double-click the HotSync Manager icon in the Palm folder and enable HotSync Manager on the HotSync Controls tab. 2. If you are using a USB cradle/cable, disconnect the cradle/cable from your computer, and then reconnect the cradle/cable and restart your computer. 3.
Appendix B Frequently Asked Questions I tried to do a local HotSync operation, but it did not complete successfully. Try each of these in turn: ■ Make sure your handheld is seated in the cradle/cable correctly. ■ Check the connection between the HotSync cradle/cable and the USB or serial port on your computer. ■ Make sure the user name you selected in Palm Desktop software matches the user name assigned to your handheld. ■ Make sure the date on your computer matches the date on your handheld.
HotSync problems I tried to do a local HotSync operation, but it did not complete successfully (continued). I tried to do a modem HotSync operation, but it did not complete successfully. On a Mac computer, try each step in turn: ■ Make sure HotSync Manager is enabled on the HotSync Controls tab in the HotSync Software Setup window. ■ If you are using the optional serial cradle/cable, double-click the HotSync Manager icon in the Palm folder and then click the Connection Settings tab.
Appendix B Frequently Asked Questions I tried to do a modem HotSync operation, but it did not complete successfully (continued). ■ Confirm that the Speed setting in the Setup dialog box works for your modem. If you have problems using the As Fast As Possible option or a specific speed, try using a slower speed. ■ Make sure you are not running another program, such as WinFax, CompuServe, or America Online, that uses the serial port you selected in the Setup dialog box.
HotSync problems I tried to do a modem HotSync operation, but it did not complete successfully (continued). I can’t perform an IR HotSync operation. My handheld appears to freeze when I place it near my computer. ■ If the telephone line you are using has Call Waiting, make sure you selected the Disable call waiting option under Modem Sync Phone Setup on your handheld and entered the correct code. ■ Make sure the telephone line you are using is not noisy, which can interrupt communications.
Appendix B Frequently Asked Questions When I press the HotSync button on the cradle/cable, nothing happens on Palm Desktop software, and my handheld times out. When I perform a HotSync operation, my information does not transfer to Palm Desktop software. My handheld displays the message “Waiting for sender” when it’s near my computer’s infrared port. I want to synchronize my computer with more than one handheld. 244 Try each of these in turn: ■ Make a copy of your Palm folder.
Beaming problems Beaming problems Problem Solution I cannot beam data to another device with an IR port. Try each of these in turn: When someone beams data to my handheld, I get a message telling me it is out of memory. ■ If you are beaming to another Palm handheld, confirm that your handheld and the other handheld are between ten centimeters (approximately 4") and one meter (approximately 39") apart and that the path between the two handhelds is clear of obstacles.
Appendix B Frequently Asked Questions Password problems Problem Solution I forgot the password, and my handheld is not locked. ■ I forgot the password, and my handheld is locked. ■ First, use the password hint to try to remember the password. If this doesn’t help or if you do not have a password hint, you can use Security to delete the password, but your handheld deletes all entries marked as private.
Technical support To find version and memory information: 1. Tap the Home icon . 2. Tap the Menu icon . 3. Select Info from the App menu. NOTE Palm works with developers of third-party add-on applications to ensure the compatibility of these applications with your new Palm handheld. Some third-party applications, however, may not have been upgraded to be compatible with your new Palm handheld.
Appendix B 248 Frequently Asked Questions
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. NOTE This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Product Regulatory Information Canadian ICES-003 Statement This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur du Canada. Battery Warning Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals.
Index Numerics 5-way navigator, see Navigator A ABA. See Address Book archive files Accented characters, Graffiti 2 writing 28 Add-on applications 65–72 Address Book *If Found Call* entry 77 adding custom fields 83 archive files (.
Index B Backlight 13, 222 Battery conserving power 195 disposal 250 gauge 39 life and use 228 recharging 6 recycling 228 warning 250 Beaming information 31–34 location of IR port 12 pen stroke to activate 222 problems with 245 See also Infrared Bold font for text 63 Brightness control 13, 17 Business card for beaming 32 Buttons preferences 220–223 HotSync 222 HotSync buttons 222 pen 221 C Calculator buttons explained 86 memory 86 overview 85 recent calculations 85, 87 Calibration 16, 192 Call Waiting, dis
Index Country default setting 193 Cradle connecting to computer 14 for local HotSync operations 169, 176 viewing data from 195 Creating Address Book entries 76–77 categories 42–43, 54 currency symbols 113 custom fields in Address Book 83 Date Book events 93 Expense items 110 expense reports 115 notes for records 61 records 48 Currency default 113 defining 113 for Expense items 112 Current date 237 Current time 39 Custom currencies and symbols 113 fields in Address Book 83 Cutting text 50 Cycling through vi
Index E F Editing records 49–50 E-mail addresses in Address Book 77 requirements 5 Entering data 21–38 importing from other applications 35–37 problems with 236 using Note Pad 37 using the computer keyboard 35 using the onscreen keyboard 21 Entries. See Address Book Euro displaying on desktop computer 115 in Expense 112, 113 in Graffiti 2 writing 29 in onscreen keyboard 22 printing 115 Events.
Index menu commands 47 numbers 26 online Help 50, 221 Preferences 194 problems using 236 punctuation marks 26 ShortCuts for entering data 30, 225–226 symbols 29 tips 24 writing area 11, 23 H Handheld, increasing space on 15 Hard reset 229, 235 Hardware add-ons 14 Headphone jack 12 Help Graffiti 2 50 online tips 18 Hiding records 200 HotSync buttons preferences 222 conduits for synchronizing applications 166–167, 230, 231 conduits for synchronizing applications, Mac 168 customizing 167, 168 first-time oper
Index Location adding 157–158 deleting 159 displaying secondary 161 modifying 159 setting primary 154, 156, 191 setting secondary 157 Locking the handheld with a password 198–199, 222, 224 Login scripts 216–218 Looking up Address Book data to add to other records 58–59 scrolling in Address list 56 Lost handheld, contact for 77 records 237 Lotus Organizer, importing data from 35 M Maintenance information 227 Memo Pad adding Address Book data to records 58–59 archive files (.
Index Note Pad alarm 124 copying notes into other applications 121 entering data 37 menus 125 opening 121 overview 121 reviewing notes 123 Notes, attaching to records 61–62 Numbers decimal point and thousands separator 194 Graffiti 2 writing 26 onscreen keyboard 17, 21 O Onscreen keyboard 21, 50 pen stroke to open 222 Opening Address Book 75 applications 39 Calculator 85 Date Book 93 Expense 109 Memo Pad 117 Note Pad 121 Palm Photos 127 To Do List 147 World Clock 153, 154 Organizer (Lotus PIM) 35 Outlook,
Index Preferences Buttons 220–223 choosing 48 Communication 189 Connection 205–207 cradle setting 195 Date & Time 191–192 Digitizer 192 Formats 193 General 189, 190–204 Graffiti 2 31 Network 207–220 opening 190 Owner 224 Personal 190 Power 194–195 Security 196 ShortCuts 225 Sounds & Alerts 202–204 Writing Area 204 Primary DNS 215 Printing expense reports 115 Prioritizing To Do List records 148, 152 Private records displaying and creating 200–202, 237 lost with forgotten password 200 Problems beaming inform
Index S Saving, data 41, 49, 51 Scheduling events 93–98 Screen backlight 13 blank 235 calibrating 16, 192 caring for 227 touching with your finger 11 Scroll bar 18 SD card 9, 15 See also Expansion Card Searching.
Index To Do List adding Address Book data to records 58–59 archive files (.tda) 35 categorizing records 52, 152 checking off items 149 completed items 151 completion date 151 conduit for synchronizing 166 creating records 48 deleting records 50, 100 due date 150–151 fonts 63 menus 152 notes for records 61–62 opening 147 overview 147 prioritizing records 148, 152 private records 202 purging records 51–52, 151 sorting records 60 Today. See Current date Transmitting data.
