User manual

ManualsBrandsPanasonic ManualsFax machinesAnswering Machine KX-FL521

Please read these Operating

Instructions before using the unit

and save for future reference.

This model is designed to be

used only in the U.S.A.

FOR FAX ADVANTAGE ASSISTANCE:

– CALL

1-800-HELP-FAX (1-800-435-7329)

– E-MAIL TO

consumerproducts@panasonic.com

for customers in the U.S.A. or Puerto Rico

– REFER TO

www.panasonic.com

for customers in the U.S.A. or Puerto Rico

High Speed Laser Fax with Answering System

Operating Instructions

Model No. KX-FL521

Summary of content (92 pages)

PAGE 1
High Speed Laser Fax with Answering System Operating Instructions KX-FL521 Model No. FOR FAX ADVANTAGE ASSISTANCE: – CALL 1-800-HELP-FAX (1-800-435-7329) – E-MAIL TO consumerproducts@panasonic.com for customers in the U.S.A. or Puerto Rico – REFER TO www.panasonic.com for customers in the U.S.A. or Puerto Rico Please read these Operating Instructions before using the unit and save for future reference. This model is designed to be used only in the U.S.A.
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Thank you for purchasing a Panasonic facsimile.
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Safety instructions Important safety instructions! When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4.
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Safety instructions CAUTION: Laser radiation ● The printer of this unit utilizes a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. DANGER-Invisible laser radiation when open and interlock defeated. AVOID DIRECT EXPOSURE TO BEAM. Toner cartridge ● Be careful of the following when you handle the toner cartridge.
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Safety instructions CAUTION: OTHER INFORMATION: Installation ● Never install telephone wiring during a lightning storm. ● Keep ● Never ● The install telephone jacks in wet locations unless the jack is specifically designed for wet locations. ● Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. ● Use caution when installing or modifying telephone lines.
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Table of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Finding the Controls Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Location. . . . . . . . . .
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Answering Device Setup TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) . . . . . . . . . . . . . 50 Greeting Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 51 Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 52 Incoming Messages Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Recording Memo message (Ieaving a message for others or yourself) . . . . . .
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Accessories Included accessories! Power cord ..............1 Telephone line cord...1 Handset...................1 Handset cord...........1 Part No. PFJA1030Z Part No. PQJA10075Z Part No. PFJXE0805Z Part No. PFJA1029Z Paper stacker ..........1 Document stacker ...1 Paper tray ...............1 Operating instructions...1 Part No. PFZX1FL501M Part No. PFKS1055Z Part No. PFZXFL501M Part No. PFQX1499Y Drum unit.................1 Toner cartridge.........
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Help Button Help function! You can print a quick reference for assistance as follows. 1 Press HELP . 2 Rotate JOG DIAL until the desired item is displayed. 1. How to send faxes with the voice guide. HELP Display: ROTATE Display & SET SEND GUIDE 2. How to set the date, time, your logo and fax number. QUICK SET UP JOG DIAL SET 3. How to program the features. FEATURE LIST 4. How to store names in the JOG DIAL directory and how to dial them. JOG-DIAL 5.
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Overview!
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Finding the Controls Location! CALLS MIC QUICK SCAN START MANUAL BROAD BACK SLOW FWD QUICK DIGITAL DIGIT AL SP-PHONE RECORD ERASE PLAY PLAY MESSAGES SK IP R E P E AT ●To redial.343 rl.343 is 478.722 478.722lht.343 lha 478.722 lhh For fax advantage assistance, call 1-800-435-7329.
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Setup Toner cartridge and drum unit! Caution: ● Read the instructions below before you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: —Do not expose the drum unit to light for more than 5 minutes. —Do not touch or scratch the green drum surface. —Do not place the drum unit near dust or dirt, or in a high humidity area.
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Setup 5 The toner cartridge is installed when the triangles match. Triangles 7 Push the front cover open button then open the front cover. 8 Install the drum and toner unit by holding the tabs. Front cover Front cover open button Drum and toner unit ●If the lower glass is dirty, clean it with a soft dry cloth. 9 Close the front cover, until locked, by pushing down on both sides.
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Setup Paper tray, document stacker and paper stacker! Insert the paper tray into the two slots on the back of the unit ( 1 ). Paper tray Let it lean back until it clicks into place ( 2 ). 1 2 Align with the ribs on the document exit ( 1 ). Pull the document stacker forward gently until it clicks into place ( 2 ). Line up the slots in the paper stacker with the pegs on the bottom of the unit, then slide until locked. Open the paper stacker extender when you use legal size paper.
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Setup Recording paper! 1 2 Fan the stack of paper to prevent a paper jam. Insert the paper into the recording paper entrance. ●The paper should not be over the tab. ●If the paper is not inserted correctly, readjust the paper, or the paper may jam. Correct Printing side is back. Recording paper entrance Incorrect Stack of paper Tab Note for recording paper: ● Avoid using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.
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Setup Connections! 1 2 3 Connect the handset cord. Connect the telephone line cord. Connect the power cord. ●When the power is turned on for the first time, the unit will print some basic information. To a power outlet (120 V, 60 Hz) To a single telephone line jack (RJ11C) Power cord surge ( Power ) protector Handset cord surge ( Line protector ) Telephone line cord Caution: ● When you operate this product, the power outlet should be near the product and easily accessible.
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Setup Date and time, your logo and facsimile telephone number! You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: Your facsimile telephone number FROM : Panasonic Fax FAX NO. : 1234567 Date and time Feb. 26 2000 09:02AM P1 Fax Correspondence Setting the date and time 1 Press MENU . 2 Press 3 Press SET . 4 Display: SYSTEM SET UP , then 0 1 .
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Setup Setting your logo The logo can be your company, division or name. 1 Press MENU . 2 Press 3 Press SET . 4 Enter your logo, up to 30 characters, using the dial keypad. See the next page for details. Display: Display MENU / SYSTEM SET UP , then 0 2 . YOUR LOGO LOGO= FLASH JOG DIAL (Hyphen) SET STOP (Delete) MUTE (Insert) Example: “Bill” 1. Press 2 twice. LOGO=B To change capital or lower case letters Cursor Pressing the key will change to capital or lower case alternatively. 2.
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Setup To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – / = 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 ( ) ! " # $ , . _ % & ¥ ` : ; ? | @ ^ ’ → To change capital or lower case letter.
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Setup Setting your facsimile telephone number 1 Press MENU . 2 Press 3 Press SET . 4 Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Display: Display SYSTEM SET UP MENU / , then 0 3 . YOUR FAX NO. NO.= Example: 5 Press SET . 6 Press MENU . FLASH (Hyphen) JOG DIAL NO.=1234567 SETUP ITEM [ SET STOP (Delete) ] Note: ● You can enter your facsimile telephone number by rotating JOG DIAL . If you use JOG DIAL , press to move the cursor.
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Volumes Adjusting volumes! Ringer volume Display 4 levels (high/middle/low/off) are available. While the unit is idle, press or . / ●If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance. ■ To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? SET YES:SET/NO:STOP Melody ringer 2. Press SET . ● You can select one of the four melodies instead of the bell.
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Automatic Dialing Storing names and telephone numbers in ONE-TOUCH DIAL! For rapid access to frequently dialed numbers, the unit provides 10 stations of ONE-TOUCH DIAL keys. ● ONE-TOUCH DIAL 1 to 3 can be alternatively used as broadcast keys (p. 37). 1 Press DIRECTORY PROGRAM . Display: Display ONE-TOUCH DIAL / PRESS STATION OR USE JOG-DIAL 2 For ONE-TOUCH DIAL 1–3: Press one of the ONE-TOUCH DIAL keys. DIAL MODE Press SET to go to the next prompt.
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Automatic Dialing Storing names and telephone numbers in JOG DIAL! For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (100 stations). For your convenience, the following 2 stations have been pre-programmed. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 9), call using this station (p. 25). IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728): If you have a problem with IQ-FAX, call using this station (p. 25).
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Automatic Dialing Editing and erasing a stored name and number! Editing a stored name and number You can edit a name or number stored in ONE-TOUCH DIAL and JOG DIAL. 1 Rotate JOG DIAL until the desired name is displayed. Example: Mary means the station number for ONE-TOUCH DIAL 2 Press DIRECTORY PROGRAM . 3 Press EDIT= Edit the telephone number. For further details, see page 23. 6 7 Press SET . REGISTERED DELETE=# Display to select “EDIT”.
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Automatic Dialing Making a voice call using ONE-TOUCH DIAL and JOG DIAL! Before using this feature, program the desired names and telephone numbers into ONE-TOUCH DIAL and JOG DIAL (p. 22, 23). Using ONE-TOUCH DIAL 1 Press DIGITAL SP-PHONE or lift the handset. TEL= Display: ● Confirm that there are no documents in the document entrance. 2 For ONE-TOUCH DIAL 1–5: Press the desired ONE-TOUCH DIAL key. For ONE-TOUCH DIAL 6–10: Press LOWER , then press the desired ONE-TOUCH DIAL key.
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Caller ID Caller ID service from your phone company! This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service. Set the following ring count settings to 2 or more rings beforehand. —TAD ring count and FAX ring count (feature #06 on page 61) —TEL/FAX ring count (feature #78 on page 67) How Caller ID is displayed The calling party’s name or telephone number will be displayed after the first ring.
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Caller ID Viewing and calling back using caller information! You can easily view caller information and call back. Important: ●Calling back will not be available in the following cases. —The telephone number includes data other than numbers (i.e. —The caller information does not include a telephone number. 1 Press CALLER ID SEARCH . Example (2 new calls are received): Example: Display: 2 3 or #). Handset Display 2 NEW CALLS USE JOG-DIAL Rotate JOG DIAL to the right (clockwise).
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Caller ID Confirming caller information using the Caller ID list! The unit will store the 30 most recent caller information. —To print manually, see below. —To print automatically after every 30 new calls, activate feature #26 (p. 63). Sample of a Caller ID list Mar. 20 2000 09:19AM CALLER ID LIST NO. 01 02 03 NAME WENDY ROBERTS ALLAN STONE MIKE TIMAR YOUR LOGO : YOUR FAX NO. : TELEPHONE NUMBER 1-345-678-9012 1-456-789-0123 1-987-654-3210 TIME Mar. Mar. Mar.
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Caller ID 29
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Voice Contact Talking to the other party after fax transmission or reception! You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact 1 Press DIGITAL SP-PHONE while transmitting or receiving documents. Display: VOICE STANDBY ●Your unit will call the other party with a distinctive ring.
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Sending Faxes Sending a fax manually! 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: STANDARD 3 If necessary, press RESOLUTION repeatedly to select the desired setting (see below). 4 5 6 Press DIGITAL SP-PHONE or lift the handset. TEL= Dial the fax number.
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Sending Faxes Sending a fax using ONE-TOUCH DIAL and JOG DIAL! Before using this feature, program the desired names and telephone numbers into ONE-TOUCH DIAL and JOG DIAL (p. 22, 23). 1 2 Adjust the width of the document guides to the size of the document. Document guides Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: Display FACE DOW N STANDARD 3 If necessary, press RESOLUTION repeatedly to select the desired setting (p. 31).
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Sending Faxes Sending a fax with the voice guide! You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically. 1 2 Press HELP twice. Display: SEND GUIDE Press SET . Voice guide: 4 Press DIGITAL SP-PHONE and dial the fax number. ●You can also use the handset. 5 When a fax tone is heard, press FAX START . To transmit, insert the document face down until you hear the beep. 3 Start transmission.
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Sending Faxes Reports for confirmation! To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (p. 61). Sample of a sending report SENDING REPORT Jan. 20 2000 09:19AM YOUR LOGO : YOUR FAX NO. : NO. OTHER FACSIMILE START TIME 01 2345678 Jan.20 09:18AM USAGE TIME 00'51 MODE SND PAGES RESULT COMMUNICATION ERROR 00 SND: Sent directly.
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Sending Faxes IQ-FAX! This feature can only be used after applying to NetMoves. IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button. Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and will automatically resend your fax for you if the receiving fax machine is unavailable.
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Sending Faxes Sending a fax using the Internet 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: Document guides ONE-TOUCH DIAL Display FACE DOW N STANDARD 3 If necessary, press RESOLUTION repeatedly to select the desired setting (p. 31). 4 Press IQ-FAX . IQFAX TO WHERE? IQ-FAX JOG DIAL 5 Enter the fax number. Using the dial keypad.
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Sending Faxes Broadcast transmission! This feature is useful for sending the same document often to selected parties (up to 20 stations). First program the stations, then see page 39 for transmission. ●The broadcast function utilizes ONE-TOUCH DIAL 1–3. The one-touch dial function will be canceled. ●BROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and JOG DIAL entries. MANUAL BROAD key can also accept manual dialing entries.
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Sending Faxes Adding a new station 1 Rotate JOG DIAL until the desired key name is displayed. Example: 2 3 4 5 6 Press DIRECTORY PROGRAM to exit the program. Display Press DIRECTORY PROGRAM . ADD= Press DELETE=# to select “ADD”. Rotate JOG DIAL until the desired name you want to add is displayed (only using JOG DIAL is available). Example (JOG DIAL): Mike Example (ONE-TOUCH DIAL-2): Peter Press JOG DIAL DIRECTORY PROGRAM SET STOP SET .
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Sending Faxes Sending the same document to pre-programmed parties 1 2 Insert the document FACE DOWN. ●If necessary, press RESOLUTION repeatedly to select the desired setting (p. 31). MANUAL BROAD BROADCAST Display Press the desired BROADCAST (1–2) or MANUAL BROAD . FACE D W N FACE DOO WN can also use JOG DIAL . Display the desired key name, and press FAX START . ●You Example: ●The document will be fed into the unit and scanned into memory.
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Receiving Faxes Setting the unit to receive faxes! Hi, thise... is Mik How you want the unit to receive calls You want to receive all voice and fax calls automatically. You have a separate telephone line just for faxes. When receiving voice calls: The unit will activate the answering device and record voice messages. When receiving calls: All incoming calls will be answered as faxes. You have to set this. This is how the unit will operate.
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Receiving Faxes Other options With a PC 2-number example To the same line Facsimile No. (555-1333) If you have a computer attached to the same telephone line, see page 46. Telephone No. (555-1111) You need to subscribe to Distinctive Ring Service. Setting the Distinctive Ring pattern (feature #31 on page 64) Select the same ring pattern assigned to the facsimile number. (Default setting is B.
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Receiving Faxes TEL mode! (answering all calls manually) Activating TEL mode OFF If the AUTO ANSWER light is on, turn it off by pressing AUTO ANSWER . Display: Display TEL MODE Receiving a fax manually 1 When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call. Handset STOP 2 When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard, press FAX START . CONNECTING.....
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Receiving Faxes FAX ONLY mode! (all calls are received as faxes) Activating FAX ONLY mode 1 2 Set feature #77 to “FAX ONLY” (p. 67). If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER . ●The display will show the number of rings before the unit answers a call in FAX ONLY mode. Display: Example: 3 ON Display PICKUP & RCV FAX AFTER 3 RINGS If you wish to change the ring count setting, rotate JOG DIAL until the desired number is displayed, and press SET .
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Receiving Faxes TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the fax machine, and want to receive faxes without the unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode, see below. A call is received. The fax machine will not ring. “TEL/FAX delayed ring count” This message will be played to the calling party. Hello! To send a fax, start transmission.
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Receiving Faxes When an extension telephone is connected A call is received. The fax machine will not ring, but the extension telephone will ring twice. “TEL/FAX delayed ring count” This message will be played to the calling party. Voice call Hello! To send a fax, start transmission. To speak with someone, please wait. Ring Ring ●The call is connected. Fax calling tone* The fax machine will automatically receive documents without ringing.
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Receiving Faxes Using the unit with a computer! Wall jack Computer Wall jack Extension telephone! If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press FAX START on the fax machine. Important: ●Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. 1 2 3 When the extension telephone rings, lift the handset of the extension telephone.
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Receiving Faxes Pager call - when the unit receives a fax or voice message! This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message. 1 Press MENU . Display: SYSTEM SET UP , then 7 0 . 2 Press 3 Press SET . 4 Rotate JOG DIAL to select “ON”. Check that your pager received the pager test call. 11 12 Press DIGITAL SP-PHONE . PAGER CALL Display MENU MODE=OFF MODE=ON ●If this feature is not required, select “OFF”. 5 Press SET .
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Copying Making a copy! The unit can make single or multiple copies (up to 99). 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: ●Make 3 Document guides FACE DOW Display N STANDARD sure the handset is on the cradle. Press COPY START . 100% FINE [01] COPY START ●If necessary, enter the number of copies (up to 99). 4 STOP COLLATE Press COPY START .
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Copying To reduce or enlarge a document To make a reduced copy, press COPY ZOOM repeatedly and select the desired reduction rate. The unit can reduce copies to as little as 50% of the original by changing the reduction rate 5% at a time. To make an enlarged copy, press COPY ZOOM repeatedly and select the desired enlargement rate. The unit can enlarge copies to as much as 200% of the original by changing the enlargement rate 5% at a time.
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Setup TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically) When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message. ●You can use either the pre-recorded greeting messages (see below) or your own greeting message (p. 51).
PAGE 51
Greeting 51
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Greeting Checking the greeting messages 1 Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 67). 2 If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER . If the AUTO ANSWER light is on, turn it off once then on again. TAD/FAX mode: Display PICKUP &RCV CALL AFTER 2 RINGS AUTO ANSWER TEL/FAX mode: ●The TEL/FAX MODE unit will play the greeting message.
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Incoming Messages When the unit has recorded new voice messages: —the AUTO ANSWER light will flash, —the call counter will show the total number of recorded messages, and —slow beeps will sound if the message alert feature is activated (feature #42 on page 65).
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Recording Memo message! (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. 1 Press RECORD . Display: MEMO MESSAGE Display PRESS SET 2 Press SET . ●A long beep will sound. MEMO RECORDING 3 4 Speak clearly about 20 cm (8 inches) away from the microphone. Microphone RECORD STOP SET When finished recording, press STOP .
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Remote Operation Operating from a remote location! The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #11 on page 62) and set the unit to TAD/FAX mode before going out (p. 50).
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Remote Operation Operation from a remote touch tone telephone! Listening to recorded messages 1 2 Call your unit. Enter the remote operation ID during TAD/FAX greeting playback. When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically. Voice guide example: 3 new messages. When there are no new recorded messages No new messages. Press 5 or wait for 4 seconds to listen to all the messages.
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Remote Operation Other remote operations ■ Erasing a specific message 4 while listening to the message you Press want to erase. Voice guide example: ■ Turning Press 8 1 to turn ON the message transfer. The message has been erased. long beep will also sound. The unit will then play back the next message. the message transfer on or off You must pre-program a transfer telephone number beforehand (feature #60 on page 66). Message transfer is set. Transfer phone number is 123···.
PAGE 58
Option Transferring recorded messages to another telephone! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation. Program the transfer telephone number first (feature #60 on page 66) and set to TAD/FAX mode. An incoming voice message is recorded in your unit. Your unit calls the transfer telephone number. Answer the call with the transfer telephone.
PAGE 59
Option Recording your own transfer greeting message! The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” 1 Press MENU . 2 Press Display: SYSTEM SET UP 7 When finished recording, press STOP . ●The unit will repeat your message. Adjust the volume using or . 8 Press MENU . , then 6 1 . TRNS-GREETING 3 Press SET . 4 Rotate JOG DIAL to select “RECORD”.
PAGE 60
Features Summary Programming! The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 61–67). 1 Press MENU . 2 Select the feature you wish to program. ■For basic features (p. 61, 62): Rotate JOG DIAL until the desired feature is displayed. ■For advanced features (p. 63–67): Rotate JOG DIAL until the following is displayed. ADVANCED MODE Display: SYSTEM SET UP Press SET and rotate JOG DIAL until the desired feature is displayed.
PAGE 61
Features Summary Basic features! Programming table Code Display & Feature SET DATE & TIME #01 #02 To set the date and time. YOUR LOGO To set your logo. YOUR FAX NO. #03 To set your facsimile telephone number. SENDING REPORT #04 To print and check the sending report for fax transmission results (p. 34). TAD RING COUNT To change the number of rings before the unit answers a call in TAD/FAX mode Settings How the unit operates mm/dd/yy hh:mm (2 digits for each entry) See page 17 for details.
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Features Summary Basic features (cont.)! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL until the desired feature is displayed. 5. Press SET . 6. Press MENU . 3. Press SET . 4. Rotate JOG DIAL until the desired setting is displayed. Note: ● Step 4 may be slightly different depending on the feature. ● See page 60 for more details. Programming table (cont.
PAGE 63
Features Summary Advanced features! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL until the following is displayed. Display: 4. Rotate JOG DIAL until the desired setting is displayed. 5. Press SET . 6. Press MENU . ADVANCED MODE Press SET and rotate JOG DIAL until the desired feature is displayed. Note: ● Step 4 may be slightly different depending on the feature. ● See page 60 for more details. 3. Press SET .
PAGE 64
Features Summary Advanced features (cont.)! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL until the following is displayed. Display: 4. Rotate JOG DIAL until the desired setting is displayed. 5. Press SET . 6. Press MENU . ADVANCED MODE Press SET and rotate JOG DIAL until the desired feature is displayed. Note: ● Step 4 may be slightly different depending on the feature. ● See page 60 for more details. 3. Press SET . Programming table (cont.
PAGE 65
Features Summary Code Display & Feature FAX ACTIVATION #41 If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 46). MESSAGE ALERT #42 To alert you with beeps when a new voice message is recorded REC. TIME ALERT #43 To alert you with beeps when there is less than 60 seconds of remaining recording time. RECEIVE ALERT #44 To alert you with beeps when a received document is stored into memory due to a problem.
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Features Summary Advanced features (cont.)! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL until the following is displayed. Display: 4. Rotate JOG DIAL until the desired setting is displayed. 5. Press SET . 6. Press MENU . ADVANCED MODE Press SET and rotate JOG DIAL until the desired feature is displayed. Note: ● Step 4 may be slightly different depending on the feature. ● See page 60 for more details. 3. Press SET . Programming table (cont.
PAGE 67
Features Summary Code Display & Feature ECM SELECTION #68 ECM stands for Error Correction Mode. To send a fax even if there is static interference on the telephone line. PAGER CALL #70 If you have a pager and wish to know when your unit receives a fax or an incoming message, activate this feature. IQ-FAX #75 To apply to the NetMoves Global Fax Network and activate the IQFAX function. Settings ON OFF #76 AUTO ANSWER #77 To change the receive mode in the AUTO ANSWER setting.
PAGE 68
Error Messages Reports! If your unit cannot send a fax, check the following: —the number you dialed is correct, —the other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 34).
PAGE 69
Error Messages Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message Cause & solution CALL SERVICE ●There is something wrong with the unit. Contact our service personnel. CHANGE DRUM ●There is something wrong with the drum unit. Replace the drum unit and the toner cartridge (p. 76). CHECK DOCUMENT ●The document was not fed into the unit properly. Reinsert the document.
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Error Messages Display message Cause & solution MODEM ERROR ●There is something wrong with the modem circuit. Contact our service personnel. NO FAX REPLY ●The OUT OF PAPER ●Recording PAPER JAMMED ●A PLEASE WAIT ●The REDIAL TIME OUT ●The REMOVE DOCUMENT ●The other party’s fax machine is busy or has run out of recording paper. Try again. paper is not installed or the unit has run out of paper. Install paper (p. 15). ●Recording paper is not fed into the unit properly. Reinstall paper (p. 15).
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Operations When a function does not work, check here before requesting help! General Cause & solution Problem I cannot make and receive calls. ●The power cord or telephone line cord is not connected. Check the connections (p. 16). ●If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter. I cannot make calls. ●The The unit does not work. ●Disconnect The unit does not ring.
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Operations Fax – sending Cause & solution Problem I cannot send documents. ●The other party’s fax machine is busy or has run out of recording paper. Try again. ●The other party’s machine is not a facsimile. Check with the other party. ●The other party’s fax machine rings too many times. Send the fax manually – dial the number, confirm the fax tone, then press FAX START . The other party complains that letters on their received document are distorted or not clear.
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Operations Fax – receiving (cont.) Cause & solution Problem The printing quality is poor. ●The other party sent a faint document. Ask them to send a clearer copy of the document. ●Some paper has instructions recommending which side to print on. Try turning the paper over. ●You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper. ●The remaining toner is low. Replace the toner cartridge (p. 76).
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Operations Answering device Problem Cause & solution I cannot retrieve recorded messages from a remote location. ●Press The other party complains that the following greeting message is played and they cannot leave a voice message. ●The the remote operation ID correctly and firmly (p. 56). memory is full. Erase unnecessary messages (p. 53, 57). Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.
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Operations If a power failure occurs! ●The unit will not function. transmission and reception will be interrupted. ●If delayed transmission of feature #25 (p. 63) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored. ●If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.
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Replacement Replacing the toner cartridge and the drum unit! ■When the display shows the following message, replace the toner cartridge. TONER LOW or TONER EMPTY ■We recommend you replace the drum unit every third time you replace the toner cartridge. To check the drum life and quality, please print the printer test list (p. 84). Model No. KX-FA76 toner cartridge and Model No. KX-FA77/KX-FA77D drum unit are available for replacement (p. 8). Caution: ● The drum unit contains a photosensitive drum.
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Replacement 5 6 Pull up the right edge of the used toner cartridge ( ). Remove the cartridge from the drum unit ( 2 ). ●The toner may stick to the cartridge and the drum unit. Be careful in handling. See page 4 for details. ●Do not drop the toner on the green drum surface. ●Put the used toner cartridge into the protection bag. Used toner cartridge 1 2 Drum unit Green drum surface If you replace the drum unit at the same time, remove the new drum unit from the protection bag.
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Replacement / Jams 11 Install the drum and toner unit by holding the tabs. Drum and toner unit ●If the lower glass is dirty, clean it with a soft dry cloth. Lower glass 12 Close the front cover, until locked, by pushing down on both sides. Front cover Waste disposal method ●Waste material may be dumped or incinerated under conditions which meet all federal, state and local environmental regulations.
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Jams When the recording paper has jammed near the recording paper exit: Remove the jammed paper by pulling it toward you. 3 Close the front cover, until locked, by pushing down on both sides. 4 Remove the recording paper. Straighten and reinsert it into the recording paper entrance. Front cover Recording paper entrance When the recording paper was not fed into the unit properly The display will show the following message. FAILED PICK UP Remove the recording paper.
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Jams Document jams - sending! 1 Push the front cover open button then open the front cover. Front cover Front cover open button Caution: The fuser unit gets hot. Do not touch it. Fuser unit 2 3 4 Pull down the middle guide while holding the front cover. Jammed document Front cover Remove the jammed document carefully. Middle guide 5 Close the front cover, until locked, by pushing down on both sides. Lift the middle guide firmly.
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Jams No feeding or multiple feeding occurs while sending! If no feeding or multiple feeding occurs frequently, adjust the feeder pressure. Shift the position of the green lever by using a stick like instrument with a pointed end. Left: When documents do not feed. Center:Standard position (pre-selected) Right: When documents multi–feed. Green lever Left For fax advantage assistance, call 1-800-435-7329.
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Cleaning Cleaning the inside of the unit! 1 Disconnect the power cord and the telephone line cord. Power cord Telephone line cord 82 For fax advantage assistance, call 1-800-435-7329.
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Cleaning 6 Remove the drum and toner unit by holding the two tabs. Drum and toner unit 7 Clean the lower glass with a soft dry cloth. Lower glass 8 Reinstall the drum and toner unit by holding the tabs. 9 Close the front cover, until locked, by pushing down on both sides. 10 Front cover Reconnect the power cord and the telephone line cord. Power cord Telephone line cord For fax advantage assistance, call 1-800-435-7329.
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Printed Reports Reference lists and reports! You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 61–67). Telephone number list: provides you with names and telephone numbers which are stored in ONE-TOUCH DIAL and JOG DIAL. Journal report: keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (p. 34).
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FCC Information List of FCC requirements and information! If required by the telephone company, inform them of the following. ●FCC Registration No.: (found on the rear of the unit) ●Ringer Equivalence No.: (found on the rear of the unit) ●The particular telephone line to which the equipment is connected. This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.
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Limited Warranty Have any questions? For in warranty support, CALL 1-800-HELP-FAX (1-800-435-7329) on: operating the unit, getting repair service, and/or getting supplies. Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Sales Company, Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.
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Servicenter Directory Servicenter directory! To obtain technical support within the warranty period or product service, please contact:1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am-8pm EST. To obtain continued technical support after the warranty has expired, please contact: 1-900-555-PANA (1-900-555-7262) for support on a fee basis. Web Site: www.panasonic.com (for customers in the USA or Puerto Rico ONLY) You can purchase parts, accessories or locate your nearest servicenter by visiting our Web Site.
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Specifications Technical data about this product! Applicable Lines: Document Size: Effective Scanning Width: Recording Paper Size: Public Switched Telephone Network Max. 216 mm (81⁄2" ) in width / Max. 600 mm (235⁄8" ) in length 208 mm (83⁄16" ) Letter: 216 mm x 279 mm (81⁄2" x 11" ) Legal: 216 mm x 356 mm (81⁄2" x 14" ) Effective Printing Width: 208 mm (83⁄16" ) Transmission Time*: Approx. 8 s/page (ECM-MMR)** Scanning Density: Horizontal: 8 pels/mm (203 pels/inch) Vertical: 3.
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Specifications Energy Star As an ENERGY STAR Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR is a U.S. registered mark. R R Note: ● Any ● The details given in these instructions are subject to change without notice. pictures and illustrations in these instructions may vary slightly from the actual product.
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Index Index! A Accessories . . . . . . . . . . . . . . . . . . . .8 Advanced features . . . . . . . . . . .63–67 Alert (Memory reception)(Feature #44) .65 (Message)(Feature #42) . . . . . . . .65 (Recording time)(Feature #43) . . .65 AUTO ANSWER button . .42, 43, 44, 50 Auto Answer setting (Feature #77) . .67 Auto reduction (Feature #37) . . . .42, 64 B Basic features . . . . . . . . . . . . . . .61, 62 BROADCAST keys . . . . . . . . . . .37, 39 Broadcast sending report . . . . . . . . .
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Index M MANUAL BROAD button . . . . . . . . . .37 Melody ring (Feature #17) . . . . . .21, 62 Memory reception . . . . . . . . . . . . . . .42 Message alert (Feature #42) . . . . . . .65 Message transfer (Feature #60) . . . . . . . . . 58, 59, 66 N NAME/TEL NO. key . . . . . . . . . . .25, 27 O One-touch dial (Card) . . . . . . . . . . . . . . . . . .22, 84 (Making a voice call) . . . . . . . . . . .25 (Sending faxes) . . . . . . . . . . . . . .32 (Storing) . . . . . . . . . . . . . . . . . . . .
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KX-FL521 Proof of Purchase Panasonic FAX ADVANTAGE PROGRAM Free peace of mind, direct from Panasonic NO EXTRA COST FAX ADVANTAGE PROGRAM ■ 1-year limited warranty 1: parts, labor, and toll-free help line 2 ■ Free overnight replacement 3 and repair program The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program.