Compact Plain Paper FAX with Telephone Answering System Operating Instructions Model No. FOR FAX ADVANTAGE ASSISTANCE: – CALL 1-800-HELP-FAX (1-800-435-7329) – E-MAIL TO consumerproducts@panasonic.com for customers in the USA or Puerto Rico – REFER TO www.panasonic.com for customers in the USA or Puerto Rico KX-FP85 KX-FP86 Please read these Operating Instructions before using the unit and save for future reference.
Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines facsimile, telephone, telephone answering device and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Important safety instructions! When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like. 5.
Table of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Accessory order information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Finding the Controls Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Overview . . . . . . . . . . .
Answering Device Setup TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) . . . . . . . . . . . . . 50 Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 52 Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 53 Incoming Messages Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessories Included accessories! Power cord ..............1 Telephone line cord...1 Handset...................1 Handset cord...........1 Part No. PFJA1030Z Part No. PQJA10075Z Part No. PFJXE0805Z Part No. PFJA1029Z Paper tray ...............1 Ink Film ...................1 (complimentary test ink film) Operating Instructions...1 Part No. PFKS1040Y1 —The ink film is pre-installed. Part No. PFQX1423Z If any items are missing or damaged, check with the place of purchase.
Accessories Accessory order information! ● ● The complimentary test ink film is 10 meters (321⁄2' ) long. We recommend that you buy full size replacement film – 50 meters (164' ) for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55. To install legal size recording paper, use a legal paper tray Model No. KX-FA50 (p. 10). To order Telephone: Fax: Call 1-201-348-7292. Send a fax to 1-877-375-4020.
Help Button Help function! You can print a quick reference for assistance as follows. 1 Press HELP . 2 Rotate JOG DIAL until the desired item is displayed. 1. How to send faxes with the voice guide Display Display: ROTATE HELP & SET 1.SEND GUIDE 2. How to set the date, time, your logo and fax number 2.QUICK SET UP JOG DIAL 3. How to program the features 3.FEATURE LIST 4. How to store names in the JOG DIAL directory and how to dial them 4.JOG-DIAL 5.
Finding the Controls Location! ●To scan and store a document into memory, and then transmit or copy the stored document (p. 30, 48). ●To choose “Collated” (sorted) in the copy mode (p. 48). ●To adjust volumes (p. 17). select an enlargement/reduction rate in the copy mode (p. 48, 49). ●To ●To send faxes using the IQ-FAX function (p. 34). ●To print a quick reference (p. 8). the caller ID service (p. 24–28). ●For ●For voice muting (p. 18). ●To turn on/off the AUTO ANSWER mode (p. 40, 41).
Recording paper entrance Paper tray Document guides Tension bar Recording paper exit ● Up to 30 sheets of printed paper can be held. Document entrance Speaker (Left side of the handset cradle) Back cover Back cover open button Microphone ● To talk with the other party when using the speakerphone. ● To record greeting messages and memo messages.
Setup Recording paper! Letter* or legal** size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m2 to 75 g/m2 (16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2 (24 lb.) paper. **Letter = 216 mm x 279 mm (81⁄2" x 11" ) **Legal = 216 mm x 356 mm (81⁄2" x 14" ) If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and install it (p. 10). For best results, only use inkjet paper such as Hammermill Jet Print.
Setup Connections! 1 2 3 Connect the handset cord. Connect the telephone line cord. Connect the power cord. ● When the power is turned on for the first time, the unit will print some basic information. Power cord 120 V, 60 Hz surge ( Power ) protector Wall jack (RJ11C) Handset cord surge ( Line protector ) Telephone line cord Note: ● For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.
Setup Date and time, your logo and facsimile telephone number! You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991. Your logo Example: Your facsimile telephone number FROM : Panasonic Fax FAX NO. : 1234567 Date and time Feb. 26 2000 09:02AM P1 Fax Correspondence Setting the date and time 1 Press MENU . 2 Press 3 Press SET .
Setup Setting your logo The logo can be your company, division or name. 1 Press MENU . 2 Press 3 Press SET . 4 Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Display Display: MENU / 1.SYSTEM SET UP , then 0 2 . YOUR LOGO LOGO= FLASH (Hyphen) JOG DIAL MUTE (Insert) Example: Bill SET STOP (Delete) 1. Press 2 twice. LOGO=B Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4.
Setup To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – / = 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 ( ) ! " # $ , . _ % & ¥ FLASH Hyphen button (To insert a hyphen.) MUTE Insert button (To insert one character or one space.
Setup Setting your facsimile telephone number 1 Press MENU . 2 Press 3 Press SET . 4 Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Display: Display 1.SYSTEM SET UP MENU / , then 0 3 . YOUR FAX NO. NO.= Example: 5 Press SET . 6 Press MENU . FLASH (Hyphen) JOG DIAL NO.=1234567 SETUP ITEM [ SET STOP (Delete) ] Note: ● You can enter your facsimile telephone number by rotating JOG DIAL . If using JOG DIAL , press to move the cursor.
Volumes Adjusting volumes! Ringer volume Display 4 levels (high/middle/low/off) are available. While the unit is idle, press or . ■ To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: / RINGER OFF= OK? YES:SET/NO:STOP 2. Press SET . ● SET To turn the ringer back on, press . ■ While the ringer volume is set to off: The display will show the following message. RINGER OFF When a call is received, the unit will not ring and will display the following.
Making and Answering Calls Voice calls - making! Press DIGITAL SP-PHONE or lift the handset. 1 Display: / TEL= MUTE Handset Dial the telephone number. 2 Example: ● TEL=2345678 If you misdial, hang up and dial again. When the other party answers, talk into the microphone or handset. 3 4 When finished talking, press DIGITAL SP-PHONE or replace the handset. DIGITAL SP-PHONE REDIAL/PAUSE Note: Display Microphone ● The dialing mode is set to “TONE” as a default setting.
Making and Answering Calls TONE, FLASH and PAUSE buttons! TONE button The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. FLASH button TONE FLASH The FLASH button functions like the hookswitch on a regular telephone. If you misdial a telephone number, press the FLASH button firmly.
JOG DIAL Storing names and telephone numbers in the JOG DIAL directory! For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (50 stations). For your convenience, the following 2 stations have been pre-programmed. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 8), call using this station (p. 23). IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728): If you have a problem with IQ-FAX, call using this station (p. 23).
JOG DIAL To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – / = 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 ( ) ! " # $ , . _ % & ¥ FLASH Hyphen button (To insert a hyphen.) MUTE Insert button (To insert one character or one space.
JOG DIAL Editing/erasing a stored name and number 1 Rotate JOG DIAL until the desired name is displayed. Example: 2 Display Mary Press DIRECTORY PROGRAM . EDIT= DELETE=# Editing 3 Press JOG DIAL If you do not need to edit the name, skip to step 5. SET ERASE DIRECTORY PROGRAM Edit the name by following the instructions on page 21. Press SET . Example: ● 6 7 STOP NAME=Mary ● 4 5 to select “EDIT”. NO.=0123456 If you do not need to edit the telephone number, skip to step 7.
JOG DIAL Making a voice call using the JOG DIAL directory! Before using this feature, program the desired names and telephone numbers into the directory (p. 20). 1 Rotate JOG DIAL until the desired name is displayed. Example: 2 Lisa Display Press DIGITAL SP-PHONE or lift the handset. ● The unit will start dialing automatically. Handset DIALING 3 When the other party answers, talk into the microphone or the handset.
Caller ID Caller ID service from your phone company! This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Set the following ring count settings to 2 or more rings beforehand.
Caller ID To search for caller information ● If you rotate JOG DIAL to the left, the display will show from the reviewed calls.
Caller ID Calling back using caller information! You can easily call back a caller using the stored caller information. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., — The caller’s information does not include a telephone number. 1 Press CALLER ID SEARCH . Example: Display: 2 or #). 2 NEW CALLS Handset Display USE JOG-DIAL Rotate JOG DIAL until the desired name (or telephone number) is displayed.
Caller ID Storing caller information in the JOG DIAL directory! You can store caller information (name and telephone number) in the JOG DIAL directory. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., — The caller’s information does not include a telephone number. 1 or #). Press CALLER ID SEARCH . Example: Display 2 NEW CALLS CALLER ID SEARCH Display: 2 Rotate JOG DIAL until the name you want to store is displayed.
Caller ID Erasing caller information! Erasing specific caller information 1 Press CALLER ID SEARCH . Example: Display: 2 Display CALLER ID SEARCH USE JOG-DIAL Rotate JOG DIAL until the desired name is displayed. Example: 3 2 NEW CALLS WENDY ROBERTS Press ERASE . ● The caller’s information will be erased. ERASE JOG DIAL STOP DELETED Example: ● 4 ALLAN STONE To erase other items, repeat steps 2 and 3. Press STOP to exit the program.
Voice Contact Talking to the other party after fax transmission or reception! You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact 1 Press DIGITAL SP-PHONE while transmitting or receiving documents. Display: 2 VOICE STANDBY ● Your unit will call the other party with a distinctive ring.
Sending Faxes Sending a fax manually/using the JOG DIAL directory! 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: 3 Document guides Handset FAC ED STANDARD OW N If necessary, press RESOLUTION repeatedly to select the desired setting (see below).
Sending Faxes To transmit more than 10 pages at a time Convenient way to send a fax Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit. You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document. 1. Enter the fax number. ● The handset must be on the cradle. 2. Insert the document. 3. Press FAX START . To stop transmission Press STOP .
Sending Faxes Reports for confirmation To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of fax transmission results. To use this feature, activate feature #04 (p. 63). Sample of a sending report SENDING REPORT Jan. 20 2000 09:19AM YOUR LOGO : YOUR FAX NO. : NO. OTHER FACSIMILE START TIME USAGE TIME MODE 01 2345678 SND Jan. 20 09:18AM 00'51 PAGES RESULT COMMUNICATION ERROR 00 CODE 43 SND: Sent directly.
Sending Faxes IQ-FAX! This feature can only be used after applying to NetMoves. IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button. Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and will automatically resend your fax for you if the receiving fax machine is unavailable.
Sending Faxes Sending a fax using the Internet 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: Document guides STANDARD FAC 3 If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30). 4 Press ED OW N IQ-FAX . IQ-FAX IQFAX TO WHERE? Display JOG DIAL 5 Enter the fax number using the dial keypad or JOG DIAL .
Sending Faxes Sending a fax with the voice guide! You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically. 1 2 Press HELP two times. Display: 1.SEND GUIDE Display Press SET . Voice guide: FAC ED To transmit, insert the document face down until you hear the beep. 3 Insert the document FACE DOWN. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30).
Sending Faxes One time broadcast transmission! This feature is useful for sending the same document to selected parties whose fax numbers are stored in the JOG DIAL directory. If you only wish to send a document once, select the parties for each transmission. Before programming, make sure that the desired stations have been stored in the JOG DIAL directory (p. 20). 1 Insert the document FACE DOWN. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30).
Sending Faxes Broadcast transmission to pre-programmed parties! This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the JOG DIAL directory. First program the parties (see below) then see page 39 for transmission. Before programming, make sure that the desired stations have been stored in the JOG DIAL directory (p. 20). Programming the stations in the broadcast memory 1 Press DIRECTORY PROGRAM . Display: Display USE JOG-DIAL OR PRESS DIR.PROG.
Sending Faxes Adding/erasing a station in the broadcast memory 1 Rotate JOG DIAL until the following is displayed. Display: 2 Display Press DIRECTORY PROGRAM . ADD= DELETE=# Adding 3 4 Press 5 Press to select “ADD”. JOG DIAL Rotate JOG DIAL until the desired name is displayed. Mike Example: SET . REGISTERED Example: ● 6 Nikki To add other stations, repeat steps 4 and 5 (up to 20 stations). Press DIRECTORY PROGRAM to exit the program. Erasing 3 4 Press to select “DELETE”.
Sending Faxes Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 85). 1 Insert the document FACE DOWN. ● If necessary, press repeatedly to select the desired setting (p. 30). 2 Rotate displayed. until the following is Display FAC Display: 3 Press .
Receiving Faxes Setting the unit to receive faxes! Use as answering device and/or fax Use only as fax Hi, this... is Mike How you want the unit to receive calls You have to set this. You want to receive all voice and fax calls automatically. You have a separate telephone line just for faxes. TAD/FAX mode (p. 50) FAX ONLY mode (p. 43) Turn AUTO ANSWER on by pressing AUTO ANSWER . ▼ MEMORY% CALLS ON AUTO ANSWER This is how the unit will operate.
2-number example Ring Ring To the same line Facsimile No. (555-1333) Telephone No.
Receiving Faxes TEL mode! (answering all calls manually) Activating the TEL mode If the arrow (▼) is shown on the right of the display, turn it off by pressing AUTO ANSWER . Display: TEL MODE Display ON Handset Receiving a fax manually 1 When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press FAX START .
Receiving Faxes FAX ONLY mode! (all calls are received as faxes) Activating the FAX ONLY mode 1 2 Set feature #77 to “FAX ONLY” (p. 68). If the arrow (▼) is not shown on the right of the display, turn it on by pressing AUTO ANSWER . ● The display will show the number of rings before the unit answers a call in the FAX ONLY mode. Display: Display PICKUP & RCV FAX JOG DIAL AFTER 3 RINGS AUTO ANSWER 3 SET If necessary, rotate JOG DIAL until the desired ring count is displayed, and press SET .
Receiving Faxes TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit) A call is received. The fax machine will not ring. TEL/FAX delayed ring count This message will be played to the calling party. Hello! To send a fax, start transmission. To speak with someone, please wait. Voice call ● The call is connected. Fax calling tone* The fax machine will ring up to 3 times.
Receiving Faxes When an extension telephone is connected A call is received. The fax machine will not ring but the extension telephone will ring twice. TEL/FAX delayed ring count This message will be played to the calling party. Voice call Hello! To send a fax, start transmission. To speak with someone, please wait. Ring Ring ● The call is connected. Fax calling tone* The fax machine will automatically receive documents without ringing.
Wall jack
Receiving Faxes Pager call - when the unit receives a fax or voice message! This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message. ● If you have subscribed to a Caller ID service, your pager will display the caller’s telephone number before the number “11” or “22” (see below). 1 Press MENU . 2 Press 3 Press SET . 4 Rotate JOG DIAL to select “ON”. Display: Display MENU 1.SYSTEM SET UP , then 7 0 .
Copying Making a copy! The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can be copied. 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: Document guides STANDARD FAC ED Make sure the handset is on the cradle. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30).
Copying To enlarge a document Select “200%” or “150%” by pressing COPY ZOOM part of the document and print it on two pages. Example of a 200% enlarged copy Original document (+). The unit will only enlarge the center Example of a 150% enlarged copy Enlarged copy Original document A B C D Enlarged copy A B C D B C B C E F G H E F G H Area to be enlarged Area to be enlarged F G F G To reduce a document The unit can reduce the original document.
Setup TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically) When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message. ● You can use either the pre-recorded greeting messages (p. 51) or your own greeting message (p. 52).
Greeting Pre-recorded greeting messages! The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 52. ■ When the unit is ready to receive voice and fax calls: Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.
Greeting Checking the greeting messages 1 2 Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 68). Display If the arrow (▼) is not shown on the right of the display, turn it on by pressing AUTO ANSWER . If the arrow (▼) is shown on the right of the display, turn it off once then on again. TAD/FAX mode: PICKUP &RCV CALL AFTER 2 RINGS AUTO ANSWER TEL/FAX mode: ● TEL/FAX MODE The unit will play the greeting message.
Incoming Messages Listening to recorded messages! When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 65). Press PLAY MESSAGES . ● Only the new recorded messages will be played. ● Adjust the speaker volume using or .
Incoming Messages Erasing a specific message 1 Press ERASE while listening to the message you want to erase. Display: ERASING MESSAGE ERASED Erasing all the messages Check that you have listened to all of the recorded messages. 1 Press ERASE . Display: 1.ALL MESSAGES PRESS START 2 Press START . ERASE MESSAGES? YES:SET/NO:STOP ● 3 To cancel erasing, press STOP . Press SET .
Recording Memo message! (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. 1 Press RECORD . Display: 1.MEMO MESSAGE Display PRESS START 2 Press START . ● A long beep will sound. MEMO RECORDING 3 4 Speak cleary about 20 cm (8 inches) away from the microphone. RECORD Microphone When finished recording, press STOP .
Remote Operation Operating from a remote location! The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #11 on page 63) and set the unit to the TAD/FAX mode before going out (p. 50). Dial key Remote command Page Dial key Remote command Page mesag,witfor4plyduc.
Remote Operation Operation from a remote touch tone telephone! Listening to recorded messages 1 2 Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically. Voice guide example: 3 new messages. When there are no new recorded messages No new messages. Press 5 or wait for 4 seconds to listen to all the messages.
Remote Operation Other remote operations ■ Erasing a specific message 4 while listening to the message you Press want to erase. Voice guide example: ■ Turning You must pre-program a transfer telephone number beforehand (feature #60 on page 67). Press 8 1 to turn ON the message transfer. The message has been erased. ● A long beep will also sound. The unit will then play back the next message. ■ Erasing Message transfer is set. Transfer phone number is 123···.
Option Transferring recorded messages to another telephone! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation. Program the transfer telephone number first (feature #60 on page 67) and set to the TAD/FAX mode. An incoming voice message is recorded in your unit. Your unit calls the transfer telephone number. Answer the call with the transfer telephone.
Option Recording your own transfer greeting message! The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” 1 Press MENU . 2 Press 3 Display: 1.SYSTEM SET UP 7 When finished recording, press STOP . ● The unit will repeat your message. Adjust the volume using or . 8 Press MENU . , then 6 1 . TRNS-GREETING Press SET .
Features Summary Programming! The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 63–68). General programming method 1 Press MENU . 2 Select the feature you wish to program. ■ For basic features (p. 63) Rotate JOG DIAL until the desired feature is displayed. ■ For advanced features (p. 64–68) Rotate JOG DIAL until the following is displayed. ADVANCED MODE Display: Display MENU 1.
Features Summary Basic features! Programming table Code Display & Feature SET DATE & TIME #01 #02 To set the date and time YOUR LOGO To set your logo Settings mm/dd/yy hh:mm (2 digits for each entry) (Up to 30 characters) How the unit operates See page 13 for details. See pages 14 and 15 for details. See page 16 for details. YOUR FAX NO.
Features Summary Advanced features! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL Display: until the following is displayed. ADVANCED MODE Press SET and rotate JOG DIAL feature is displayed. until the desired Note: 3. Press SET . 4. Rotate JOG DIAL 5. Press SET . until the desired setting is displayed. 6. Press MENU . ● Step 4 may be slightly different depending on the feature. ● See page 62 for more details.
Features Summary Code #26 Display & Feature Settings AUTO CALL. LIST ON To print the Caller ID list automatically OFF How the unit operates “ON”: The unit will print the Caller ID list automatically after every 30 new calls (p. 25). See pages 44 and 45 for details. SILENT FAX RING #30 To change the number of rings when the unit detects a voice call in the TEL/FAX mode 3, 4, 5, 6 Select the ring pattern to be assigned to the facsimile number.
Features Summary Advanced features (cont.)! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL Display: until the following is displayed. ADVANCED MODE Press SET and rotate JOG DIAL feature is displayed. until the desired Note: 3. Press SET . 4. Rotate JOG DIAL 5. Press SET . until the desired setting is displayed. 6. Press MENU . ● Step 4 may be slightly different depending on the feature. ● See page 62 for more details. Programming table (cont.) Code Display & Feature REC.
Features Summary Code Display & Feature Settings GREETING TIME To change the recording time for your own TAD/FAX greeting message (p. 52) 16s #54 60s MESSAGE TRANS. #60 To transfer a recorded incoming message to another telephone (p. 60) ON OFF TRNS-GREETING #61 To check, record or erase a transfer greeting message ICM MONITOR #67 To hear an incoming message (ICM) from the speaker when the answering device is recording the message.
Features Summary Advanced features (cont.)! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL Display: until the following is displayed. ADVANCED MODE Press SET and rotate JOG DIAL feature is displayed. until the desired Note: 3. Press SET . 4. Rotate JOG DIAL 5. Press SET . until the desired setting is displayed. 6. Press MENU . ● Step 4 may be slightly different depending on the feature. ● See page 62 for more details. Programming table (cont.
Error Messages Reports! Communication message COMMUNICATION ERROR 40–42 46–52 58, 65 68, 72 DOCUMENT JAMMED ERROR-NOT YOUR UNIT MEMORY FULL NO DOCUMENT OTHER FAX NOT RESPOND PRESSED THE STOP KEY THE COVER WAS OPENED OK For fax advantage assistance, call 1-800-435-7329.
Error Messages Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message Cause & Remedy ● There is something wrong with the unit. Contact our service personnel. COVER OPEN ● The covers are open. Close them. CHECK FILM ● CALL SERVICE CALL SERVICE2 The ink film is empty. Replace the ink film with a new one (p. 78, 79). ● The ink film is not installed. Install it (p. 78, 79). ● The ink film is slack. Tighten it (see step 6 on page 79).
Error Messages Display message Cause & Remedy MEMORY FULL ● When making a copy, the document being stored exceeds the memory capacity of the unit. Press STOP to clear the message. Divide the document and try again. MESSAGE FULL ● There is no room left in memory to record a voice message. Erase unnecessary messages (p. 55). MODEM ERROR ● There is something wrong with the modem circuit. Contact our service personnel.
Operations When a function does not work, check here before requesting help! General Problem Cause & Remedy I cannot make and receive calls. ● The power cord or telephone line cord is not connected. Check the connections (p. 12). ● If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter. I cannot make calls. ● The dialing mode setting is wrong. Change the setting of feature #13 (p. 63).
Operations Fax – sending Problem Cause & Remedy I cannot send documents. ● The other party’s fax machine is busy or has run out of recording paper. Try again. ● The other party’s machine is not a facsimile. Check with the other party. ● The other party’s fax machine rings too many times. Send a fax manually – dial the number, confirm the fax tone, then press FAX START . The other party complains that letters on their received document are distorted or not clear.
Operations Fax – receiving (cont.) Problem Cause & Remedy The printing quality is poor. Some paper has instructions recommending which side to print on. Try turning the paper over. We recommend smooth paper such as Hammermill Jet Print for clearer printing. ● Check the document of the other party. ● R A blank sheet is ejected. If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly. Program the proper rate in feature #36 (p. 65).
Operations Copying (cont.) Problem Cause & Remedy The copied image is distorted. ● The thermal head is dirty. Clean it (p. 80). The printing quality is poor. ● Some paper has instructions recommending which side to print on. Try turning the paper over. We recommend smooth paper such as Hammermill Jet Print for clearer printing. R The printing is faint. Copy Original ● ABC You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper.
Jams Recording paper jam! If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows. 1 Open the front cover by pulling up the center part. Center part Front cover 2 76 Push the back cover open button ( 1 ) and open the back cover ( 2 ). For fax advantage assistance, call 1-800-435-7329.
Jams Sending document jams! If the unit does not release the document during feeding, remove the jammed document as follows. 1 2 3 Open the front cover by pulling up the center part. Remove the jammed document carefully. Center part Close the front cover securely. Note: ● Do not pull out the jammed paper forcibly before opening the front cover. Front cover Jammed document Sending document does not feed, or multi-feeds! If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Ink Film Replacing the ink film! When the unit runs out of ink film, the following message will be displayed. Display: CHECK FILM Install a new ink film. The following ink films are available for replacement. Each roll prints about 150 letter size pages. See page 7 for accessory order information. Model No. KX-FA53: Replacement film (1 roll) Model No. KX-FA55: Replacement film (2 rolls) 1 Open the front cover by pulling up the center part.
Ink Film 4 Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Tags Stopper New ink film Stopper “T” shaped gear (blue) 5 Insert the blue core of the front ink film roll into the right slot of the unit ( 1 ). Insert the “T” shaped gear (blue) into the left slot of the unit ( 2 ). Insert the back ink film roll ( 3 ).
Center part Thermal head Dotted area Front cover Back cover open button Back cover
Print Reports Reference lists and reports! You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 63–68). Telephone number list: provides you with names and telephone numbers which are stored in the JOG DIAL directory. The telephone number codes are as shown below. P: A pause has been entered. F: A flash has been entered. Journal report: keeps records of fax transmission and reception.
Limited Warranty Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 PANASONIC Facsimile Products Limited Warranty Have any questions? CALL 1-800-HELP-FAX (1-800-435-7329) on: How to operate the unit, How to get repair service, How to get supplies.
Limited Warranty Servicenter Directory! For Product Information, Operating Assistance, Literature Request, Dealer Locations, and all Customer Service inquiries please contact: 1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am - 8pm EST. Web Site: www.panasonic.com (for customers in the USA or Puerto Rico ONLY) You can purchase parts, accessories or locate your nearest servicenter by visiting our Web Site. Factory Servicenters Locations CALIFORNIA 6550 Katella Avenue Cypress, CA 90630 800 Dubuque Avenue S.
FCC Information List of FCC requirements and information! If required by the telephone company, inform them of the following. ● FCC Registration No.: (found on the rear of the unit) ● Ringer Equivalence No.: (found on the rear of the unit) ● The particular telephone line to which the equipment is connected. This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.
Specifications Technical data about this product! Applicable Lines: Document Size: Effective Scanning Width: Recording Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modem Speed: Operating Environment: Dimensions (H x W x D): Mass (Weight): Power Consumption: Power Supply: Memory Capacity: Public Switched Telephone Network Max. 216 mm (81⁄2" ) in width Max.
Index Index! A Accessories . . . . . . . . . . . . . . . . . .6, 7 Advanced features . . . . . . . . . . .64–68 Alert (Memory reception)(Feature #44) .42, 66 (Message)(Feature #42) . . . . . . . .65 (Recording time)(Feature #43) . . .66 AUTO ANSWER button/mode . . .40, 41 AUTO ANSWER setting (Feature #77) . .68 B Basic features . . . . . . . . . . . . . . . . . .63 Broadcast programming list . . . . . . . .81 Broadcast sending report . . . . . . . . .39 Broadcast transmission . . . . . . . .
Index Message alert (Feature #42) . . . . . . .65 Message transfer (Feature #60) . . 60, 61, 67 MUTE button . . . . . . . . . . . . . . . . . . .18 O Overseas transmission mode (Feature #23) . . . . . . . . . . . . . . . .64 P Pager call (Feature #70) . . . . . . .47, 67 Paper jam . . . . . . . . . . . . . . . . . . . . .76 Paper tray . . . . . . . . . . . . . . . . . . . . .10 PAUSE button . . . . . . . . . . . . . . . . . .19 Power down report . . . . . . . . . . . . . .75 Power failure . . . . . . . .
KX-FP85 KX-FP86 Proof of Purchase Panasonic FAX ADVANTAGE PROGRAM Free peace of mind, direct from Panasonic NO EXTRA COST FAX ADVANTAGE PROGRAM ■ ■ ■ 1-year limited warranty 1 parts & labor Toll-free help line Free overnight replacement 3 and repair program The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program.
