Operating Instructions (For Scanner and Email) Digital Color Imaging Systems DP-C354 / C264 Model No. DP-C323 / C263 / C213 Model No. Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.
Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals in a safe place for future reference. If you lose the manual, contact the authorized Panasonic dealer. Operating Instructions (For Setting Up) This manual contains essential information for setting up the machine. Accessories Operating Instructions (For Basic Operations) This manual contains essential information for proper operation of the machine.
Conventions Icons The following icons are used in this manual. Icon Description Indicates important information that must be read in detail. Indicates reference Information. Notation The following notations are used in this manual. Notation For Keys and Buttons Description Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are depicted as “xxx”. Ex: Press the Start key and select “More Menus”.
Table of Contents Chapter 1 Getting To Know Your Machine Basic Operation Procedure ................................................................................................. Sending an Email ................................................................................................................ 6 8 Chapter 2 Scan/Email Operations Scan to the SD Memory Card.............................................................................. “SD Card” Scan to the PCMCIA/PC Card......................
Scanning Special Originals.................................................................................................. 48 Scanning 2-Sided Originals ............................................................. “2-Sided Originals” 48 Scanning Special Originals (Thin Paper, etc.) from ADF ........... “Job Build and SADF” 50 Chapter 4 Adding to the Address Book Editing the Address Book ....................................................................................................
Chapter 1 Basic Operation Procedure Getting To Know Your Machine Chapter 1 This section describes the workflow of Scan/Email operations. For a detailed description of each setup item involved, refer to the relevant suggested section. z The DP-C323/C263/C213 models require the optional Hard Disk Drive, Main Memory, and Image Memory for Scanner Function operation. 1 Place the original(s). Getting To Know Your Machine Up to 85 sheets (20 lb / Letter). 2 3 Press the Scan/Email key.
4 Select the location, or destination. To the Internal Hard Disk Drive To the Computer A reception notice appears on the destination PC’s display. z Refer to the Scan to the Computer (see page 16). Chapter 1 z Refer to Scan to the Internal Hard Disk Drive (see page 14). To Email SD memory Card, or PCMCIA/PC Card Select “SD Card/Hard Drive”, and then select “SD Card”, or “PC Card”. Internal Hard Disk Drive Select “SD Card/Hard Drive”, and then select “Image Box”.
Sending an Email Chapter 1 • There are two ways of sending the scanned data via Email. • Sending an Email using the Scan/Email Function : For DP-C323/C263/C213 models, available when the Scan/Email Option is installed on your machine. • Sending an Email using the Internet Fax Function : Available when Internet Fax Option is installed on your machine Scan/Email Function Color Original Getting To Know Your Machine 8 Sending an Email using the Scan/Email Function or Monochrome Original Select “Email”.
Internet Fax Function Chapter 1 Monochrome Original Sending an Email using the Internet Fax Function Select “Email”. Internet Fax Device • TIFF • PDF z Each Email function can be set in the Fax/Email Settings. Refer to the Chapter 4 Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM. PDF file can be printed when the optional Printer Controller Module (for Adobe® PostScript® 3TM) is installed on your device.
Chapter 2 Scan to the SD Memory Card Chapter 2 Scan/Email Operations 10 Scan/Email Operations The scanned image will be directly transferred to the SD Memory Card. z Be sure to use only Genuine SD Memory Card. (Up to 1 GB) z The SD logo is a trademark. 1 Place the original(s). 4 Select “Address Book”. 5 Select “SD Card/Hard Drive”. z For instructions on how to place originals, refer to Basic Operation Procedure (see page 6).
6 1 Push the Slot Cover to open it. 7 Select “SD Card”. 9 Push the SD Memory Card, and then remove it. z Do not remove the SD Memory Card while the Access Indicator is flashing. 10 Close the Slot Cover. z Only one storage device can be selected at a time. When the “SD Card” is selected as a storage device, the scanned image cannot be saved to the PCMCIA/PC Card, or Hard Disk Drive at the same time. 8 Scan/Email Operations 2 Insert the SD Memory Card as illustrated. (Label side up).
Scan to the PCMCIA/PC Card Chapter 2 Scan/Email Operations 12 The scanned image will be directly transferred to the memory card into the PCMCIA/PC Card Adapter. z Be sure to use only PCMCIA/PC Card Adapter (Type II) for memory card. z For types of memory cards that can be used with the PCMCIA/PC Card Adapter, refer to the document that came with the PCMCIA/PC Card Adapter. 1 Place the original(s). 4 Select “Address Book”. 5 Select “SD Card/Hard Drive”.
6 Push on the slot cover to open it. 9 Push the Eject button on the right side of PCMCIA/PC Card slot, and then remove the PCMCIA/PC Card Adapter. Eject button 7 Select “PC Card”. z Do not remove the PCMCIA/PC Card while the Access Indicator is flashing. 10 Close the Slot Cover. Scan/Email Operations Insert a PCMCIA/PC card into the PCMCIA/ PC Card slot as illustrated.
Scan to the Internal Hard Disk Drive Chapter 2 The scanned image can be saved to the Internal Hard Disk Drive, and then the saved data can be retrieved using a computer via a network. Hard Disk Drive Scan/Email Operations z The hard disk is provided with 12 image boxes. For instructions on how to change the image box name, refer to Editing Image Box Name (see page 56). z All data saved on the Hard Disk Drive can be deleted with a scanner function.
Retrieve Scanned Image from Hard Disk Drive 2 Start a Web Browser, such as the Internet Explorer, on your computer. 2 Select an Image Box where image data is saved. Enter the IP Address that has been set on this machine. Ex: http://10.74.232.130 z Machine Status will be displayed on the Web browser. 3 Select an Image Box from its scanner image box list, and then download the image data from the image box onto the computer.
Scan to the Computer Chapter 2 The scanned image will be transferred to desired computer. Scan/Email Operations z Before transferring the scanned image to your PC, it is necessary first to install the Panasonic Document Management System software, and then setup the scanner configuration on your PC. Refer to the Operating Instructions (For Setting Up) of provided booklet. z Computers (with the following settings) on the network are automatically displayed in the Address Book.
4 Select “Address Book”. 7 Press the Start key. z When scanning from the Platen Glass, place the next original, and then follow the instructions described on the touch panel display. 8 Select an alphabet tab. The Quick Image Navigator software starts. z For more details, refer to the Operating Instructions (Panasonic Document Management System) on the provided CD-ROM. Scrolling Pages To scroll to the previous page Current page Total number of pages Scan/Email Operations 5 Click “Display”.
Scan to Email Chapter 2 The scanned image can be emailed to network connected computers. z JPEG (jpg) file is not available for multiple pages. z JPEG (jpg) file is only available in Color/Gray Scale mode. z TIFF file is only available in Monochrome mode. When sending a multi-page color document: Scan/Email Operations z When attaching a multi-page color document in JPEG/PDF (except Compressed PDF) file, the machine sends an individual Email for each scanned page.
4 Select an alphabet tab. Scrolling through pages To scroll to the previous page Current page Input the subject if necessary. z If the Function Parameter “21 Default Subject” has been set in the (Fax/Email Settings> User Parameters). For programming instructions, refer to Fax/ Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM. 1 Select “Subject”. Total number of pages To scroll to the next page 5 Select an email address.
8 Select “Close”. 11 Press the Start key. Transferring the scanned image(s) to Email. Chapter 2 z When scanned image transfer fails, a transfer error message is printed out. Scan/Email Operations 9 To confirm the selected, or inputted Email Address. 1 Select “Addresses: ###”. (###: Number of selected email addresses) 2 Select “OK”. 10 Select “Basic Menu” to configure the required settings, and then select “OK”. Refer to Scanner Settings (see pages 38 to 50).
Email Addressing from LDAP Server z This function is available where the LDAP Server is configured. For setting of LDAP Server, refer to Operating Instructions (For Function Parameters) on provided CD-ROM. 1 Place the original(s). Select “Global”. 7 Select “Search”. z For instructions on how to place originals, refer to Basic Operation Procedure (see page 6). For more details, refer to Placing Originals (Copy) in the Operating Instructions (for Basic Operations). 2 3 4 Press the Scan/Email key.
8 Select a computer, and then select “OK”. 11 Input the subject if necessary. Chapter 2 z If the Function Parameter “21 Default Subject” has been set in the (Fax/Email Settings> User Parameters). For programming instructions, refer to Fax/ Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM. 1 Select “Subject”. Scan/Email Operations z Only one station can be selected at a time. 9 Select “OK”. 2 Input a subject, and then select “OK”.
Add an Email Address to the Address Book 1 2 5 Select “Add to Local”. 6 Select “Edit”. Select “Email”. Select “Keyboard”. 7 4 Input an email address. Input a station name and a key name, and then select “OK” to edit the station name and key name selected in step 5. Scan/Email Operations 3 Press the Scan/Email key. Chapter 2 Email addresses that have been entered from the Scan/Email basic screen can be added to the address book. Ex: pcc@panasonic.com z Up to 60 characters.
8 Select “OK” to register the email address as a station. Chapter 2 Scan/Email Operations 24 9 Select “OK”. z For the following steps, refer to steps 6 to 11 in Scan to Email (see pages 18-20).
Memo Chapter 2 Scan/Email Operations 25
Sending an Email with Image File Attachment Chapter 2 The image data saved on the SD Memory Card, the PCMCIA/PC Card, or the Internal Hard Disk Drive can be emailed to network connected computers. z Original is not scanned in this operation. The image data that has already been saved on the storage device can be attached. z Only one storage device can be selected. The image file on the different storage device can not be attached to an Email at a time.
Insert the SD Memory Card as illustrated. (Label side up) 6 Select the Thumbnail(s). Select “Attachment”. z Only JPEG files are displayed in thumbnail form. Some JPEG file(s) may not display as thumbnail. z Up to 80 image files in a folder can be selected at a time. z Only one folder can be selected at a time. 5 7 Select an alphabet tab. Select “SD Card”. z When inputting the Email Address manually, select “Keyboard”, and then input an address.
9 Chapter 2 Select “Cc”, “Bcc” or “From” address field, and follow the same procedures as in steps 7 and 8 if necessary. z If the Function Parameter “145 Sender Selection” (Fax/Email Settings> Fax Parameters) is set to “Valid”, you can preset up to 25 sender names. You can select from the sender list when sending an Email. However, if you select “From” on the Email screen, the sender list will not be displayed.
Attach Image File on the PCMCIA/PC Card z For types of memory cards that can be used with the PCMCIA/PC Card Adapter, refer to the document that came with the PCMCIA/PC Card Adapter. 1 2 3 Insert a PCMCIA/PC Card Adapter into the PCMCIA/PC Card Slot as illustrated. (Label side up) Press the Scan/Email key. Select “Email”. Insert a PCMCIA/PC Card Adapter with a memory card. 4 Scan/Email Operations z Be sure to use only PCMCIA/PC Card Adapter (Type II) for Memory Card.
5 Select “PC Card”. 7 Select an alphabet tab. Chapter 2 Scan/Email Operations z Only one storage device can be selected at a time. Scrolling through pages To scroll to the previous page z When searching for address(es) via LDAP server, refer to the Email Addressing from LDAP Server (See page 21). Current page Total number of pages To scroll to the next page 6 Select the Thumbnail(s). Select one or more Thumbnail(s), and then select “OK”. z Only JPEG files are displayed by thumbnail form.
9 z If the Function Parameter “145 Sender Selection” (Fax/Email Settings> Fax Parameters) is set to “Valid”, you can preset up to 25 sender names. You can select from the sender list when sending an Email. However, if you select “From” on the Email screen, the sender list will not be displayed. 12 Press the Start key. Sending an Email with image file(s) attached. 10 Input the subject if necessary.
Attach Image File on the Internal Hard Disk Drive Chapter 2 The image data saved on the Internal Hard Disk Drive can be emailed to network connected computers. Scan/Email Operations z The Hard Disk Drive is included with DP-C354/C264, and it is available as an option for DP-C323/C263/C213. z Confirm the card slot so that nothing inserted. If SD card or PCMCIA/PC card inserted, Hard Disk Drive cannot be selected. 1 2 3 Press the Scan/Email key.
7 Select “Cc”, “Bcc” and/or “From” address field and follow the same procedures as in steps 6 and 7 if necessary. z If the Function Parameter “145 Sender Selection” (Fax/Email Settings> Fax Parameters) is set to “Valid”, you can preset up to 25 sender names.You can select from the sender list when sending an Email. However, if you select “From” on the Email screen, the sender list will not be displayed. z Up to 80 image files in a folder can be selected at a time.
9 Select “Close”. Chapter 2 Scan/Email Operations 34 10 Press the Start key. Sending an Email with image file(s) attached.
Memo Chapter 2 Scan/Email Operations 35
Receiving an Email Chapter 2 This function is only available when the optional Internet Fax Module (DA-NF320) is installed. If the machine connects to a network as a POP Client, it can receive an Email, and print the attached file either automatically, or manually. The Email reception method from a POP Server varies depending on the POP settings programmed in Function Parameters.
Receiving Email Manually z With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP Server periodically to check for new mail, and the number of the incoming Email messages on the server appears on the display. Press the Fax key. Check for incoming mail(s). 3 Select “Basic Menu”. 4 Select “Get Email”.
Chapter 3 Setting the Scanning Quality Scanner Settings Chapter 3 Documents, whether in Full Color or Monochrome, are scanned in three-colors. z Color mode settings are reset to their factory defaults when: -The Reset key is pressed. -The Auto Reset Time interval has lapsed (default = 1 min). -The power is turned OFF. -A scan job is completed. Scanner Settings 1 Select “Basic Menu”.
Setting Original Type and Scanning Density Text/Photo Photo Adjusting Scanning Density Darker Lighter z The standard setting of “Original Type”, and “Density” can be changed, refer to Scanner Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM. Selecting Original Type Adjusting Scanning Density 1 1 Select the original type, and then select “OK”. Text Mainly a Text original. Text/ Photo Text and Photo combined original. Photo Mainly a Photo original.
Scanning Resolution Chapter 3 You can set the appropriate resolution according to your originals. z The standard setting of “Resolution” can be changed, refer to Scanner Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM. z Resolution settings are reset to their factory defaults when: -The Reset key is pressed. -The Auto Reset Time interval has lapsed (default = 1 min). -The power is turned OFF. -A scan job is completed.
Memo Chapter 3 Scanner Settings 41
Advanced Color Quality Settings Chapter 3 The following picture qualities can be adjusted: Scanner Settings z The standard setting of “Compression (Full Color)”, “Compression (Grayscale)”, “Compression (Black)”, “Background Removal” and “Contrast” can be changed, refer to Scanner Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
Select “OK”.
Chapter 3 Compression (Grayscale) Compression (Black) Selects picture quality, and then compression mode in Grayscale mode. Documents can be scanned with a Monochrome setting. 1 2 1 2 Scanner Settings 3 Select “Adjustment”. (See page 42) Select “Compression (Grayscale)”. Select an image quality, and then select “OK”. High Speed 4 44 Low picture quality. Transferring data at the higher speed. Standard Standard picture quality. High Quality High picture quality.
Contrast Color documents can be scanned in monochrome with their background removed. This feature is convenient for scanning newspapers, backgroundcolored documents or the like. The scanning contrast can be adjusted to match the original. Higher z When the Photo original is selected in the Original Type (see page 39), this Background Removal setting is not available. z With the Background Removal function, when the Compressed PDF is chosen as a file type, only level 4~6 are available.
Setting the File Type and/or File Name Chapter 3 Documents can be scanned with a file type specified. While files are named after their date by default, documents may also be scanned with a filename specified. z The standard setting of “File Type and Name” can be changed, refer to Scanner Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM. Scanner Settings z The “File Type and Name” setting is reset to its standard setting when: -The Reset key is pressed.
4 Select a File Name type. To enter File Name 2 Enter a filename by using the onscreen keyboard, and then select “OK”. Scanner Settings z When the Date/Time is selected for the File Name, the file name will automatically default to Date/Time format. Chapter 3 1 Select “Custom”. z Up to 20 characters. z When scanning to the SD Memory Card or PCMCIA/PC Card, display limitation is up to 8 characters on the screen in lower case letters.
Scanning Special Originals Chapter 3 Scanning 2-Sided Originals 2-Sided Originals can be scanned, and the binding position is selectable. The standard setting of “2-Sided Original” can be changed, refer to Scanner Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM. Scanner Settings 1 Place the Original(s) on the ADF. 5 Select a bind position, and then select “OK”. z For instructions on how to place originals, refer to Basic Operation Procedure (see page 6).
7 Press the Start key. Chapter 3 z When canceling the operation, press the Stop key on the Control Panel, and then select “Yes” on the Touch Panel Display.
Scanning Special Originals (Thin Paper, etc.) from ADF Chapter 3 SADF Special originals (like thin paper, etc.) can be fed from the ADF, and scanned continuously using the Job Build and SADF Mode. 1 Place one original. (Minimum 50 g/m2) 5 Scanner Settings z For instructions on how to place originals, refer to Basic Operation Procedure (see page 6). For more details, refer to Placing Originals (Copy) in the Operating Instructions (for Basic Operations). 2 3 Press the Scan/Email key.
Job Build Ex: To make quality adjusted scanning of 100-sheet of originals. (a) Place the first 85 sheets of originals on the ADF. (b) Select “Basic Menu”, and choose “Job Build and SADF”. (c) Select “Quality Adj.” menu, and choose the desired quality adjusting end result. Chapter 3 This is useful, when scanning multiple sets of originals that exceed the maximum capacity of the ADF of 85 sheets (20 lb). (See the Example below) (d) Press the Start key.
Chapter 4 Editing the Address Book Chapter 4 Adding to the Address Book 52 Adding to the Address Book The IP and Email Addresses in the address book can be edited or deleted. Edit an Email Address The Email address can be edited. 1 Press the Function key. 2 Select “Scanner Settings”. 4 5 3 Select “20-29”. 6 Select “24 Edit Address Book: Email”. Select an alphabet tab. Select an email address to edit, and then select “OK”.
7 Edit the email address, and then select “OK”. 12 Select “Close”. Chapter 4 z Enter an Email Address (up to 60 characters). z For instructions on how to enter characters, refer to Using the Keyboard in the Operating Instructions (For Function Parameters) on the provided CD-ROM. 8 9 Enter a station name, and then select “OK”. Enter a key name, and then select “OK”. 10 Select “Yes” or “No”. Adding to the Address Book 13 Press the Reset key. 11 Select “Cancel”. The Email Address is updated.
Delete an Email Address The Email Addresses in the address book can be deleted. Chapter 4 Adding to the Address Book 54 1 On the Scanner Settings screen (see page 52), select “26 Delete Address: Email”. z For instructions on how to display the Scanner Settings screen, refer to steps 1 to 3 in the Edit an Email Address (see page 52). 2 3 Select an alphabet tab. Select the desired Email Address, and then select “OK”. 4 Select “Yes”. The Email Address is deleted. 5 6 7 Select “Cancel”.
Memo Chapter 4 Adding to the Address Book 55
Editing Image Box Name Chapter 4 The image box name can be changed. z For instructions on how to save Scanned image to an image box, refer to Scan to the Internal Hard Disk Drive (see page 14). z When there is data stored in the image box, the image box name cannot be changed. Adding to the Address Book 1 Press the Function key. 2 Select “Scanner Settings”. 4 Select “30 Edit Image Box Name”. 5 Select the desired image box name. 6 3 Select “30-34”.
7 Input a button name, and then select “OK”. Chapter 4 8 Select “OK”, or “Cancel”. 9 Select “Close”. Adding to the Address Book z Up to 12 characters. 10 Press the Reset key.
Chapter 5 Index Appendix Chapter 5 Numerics Appendix 145 Sender Selection .................................................... 19 146 POP Timer .............................................................. 36 147 Auto POP Receive ............................................ 36, 37 148 Del POP Receive Mail ............................................ 36 149 Del POP Error Mail ................................................. 36 183 Color Attachment ....................................................
Original Type ..................................................................39 Panasonic Communication Utility ...................................16 Panasonic Document Management System ..................16 PC Card ....................................................................13, 30 PCMCIA/PC Card .....................................................12, 29 PCMCIA/PC Card Adapter .......................................13, 29 PCMCIA/PC Card Adapter (Type II) .........................
The following trademarks and registered trademarks are used throughout this manual: Microsoft, Windows, Windows NT, Windows Server, Outlook & Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated.