ADVANCED FEATURES NETWORK FEATURES Operating Instructions (for Facsimile) Options DA-AR250/AS200/DS200/DS205/DS210/DS215/FG230/FG231/FK200/FK210/FS200/FS205/MD200 DA-NE200/PC200/PC210/SM08B/SM16B/SM28B/UC200/XN200/XT200; UE-410047/410048/403171 INSTALLING YOUR MACHINE GETTING TO KNOW YOUR MACHINE DP-2500/3000 Matsushita Electric Industrial Co., Ltd.
IMPORTANT INFORMATION When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future. Model No. Serial No.
Table of Contents Getting to Know Your Machine Safety Information ..................................................................................................................................... Function Key .............................................................................................................................................. External View .............................................................................................................................................
Table of Contents Advanced Features Batch Transmission .................................................................................................................................. ■ Real-Time Batch Transmission ..................................................................... ■ Delayed Batch Transmission ........................................................................ Timer Controlled Communications ...........................................................................................
Table of Contents Network Feature Selective Reception .................................................................................................................................. ■ Setting the Selective Reception. ................................................................... Password Communications ..................................................................................................................... ■ General Description ............................................................
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GETTING TO KNOW YOUR MACHINE Getting to Know Your Machine Safety Information Declaration of Conformity (DoC) "Hereby Matsushita Graphic Communication Systems, Inc./ Panasonic Testing Centre (Europe) GmbH (PTC), declares that this (G3 Facsimile Equippment) is in compliance with the essential requirements and other relevant provisions of the Directive 1999/5/EC" Hint: If you want to get a copy of the original DoC of our products which relates to the R&TTE, please contact to our web address: http://doc.
GETTING TO KNOW YOUR MACHINE Safety Information ! CAUTION denotes hazards that could result in minor injury or damage to the machine. • THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY REPLACED. REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS. • WHEN YOU KNOW THAT A THUNDERSTORM IS COMING, WE RECOMMEND THAT YOU: (1) UNPLUG THE TELEPHONE LINE CORD FROM THE PHONE JACK.
Safety Information ! IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL. • AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
GETTING TO KNOW YOUR MACHINE Safety Information ! CAUTION denotes hazards that could result in minor injury or damage to the machine. Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 10 cm of space between the machine and other objects. Do not block the ventilation openings. Do not place heavy objects or spill liquids on the machine.
Function Key Any function can be started by first pressing FUNCTION and then select the desired function on the display.
GETTING TO KNOW YOUR MACHINE External View WARNING FOR FLEXIBLE CORD If the fitted moulded plug is unsuitable for the socket outlet in your home then the fuse should be removed and the plug cut off and disposed of safely. There is a danger of several electrical shock if the cut off plug is in serted into a live socket outolet. If a new plug is to be fitted please observe the wiring code as below. If in any doubt please consult a qualified electrician. Use a fuse as approved by ASTA or BSI to BS1362.
External View Power switch • After connecting all cables and Power Cord, turn the power switch ON. Telephone Line Jack • Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the Rear of the machine. Warning : This apparatus must be properly grounded through an ordinary AC outlet. External Telephone (Optional) • You can connect an additional standard single line telephone to the machine.
GETTING TO KNOW YOUR MACHINE Control Panel • Used to select the original size manually. • Used to select the FAX mode. ENERGY SAV DP-3000 SORT MULTI-SIZE FEED ORIGINAL SIZE COPY ADD TONER FAX LCD CONTRAST ON LINE INTERNET PRINTER ON LINE DATA ON LINE Indicator Blinks : When sending or receiving faxes.
Control Panel • Used to switch the machine into energy saving mode. For more details, see page 32 of the Operating Instructions (For Copier.) ENERGY SAVER INTERRUPT ORIGINAL SIZE COPY SIZE FUNCTION • Used to start or select the function and sub-functions. These functions are explained in detail on page 9. • Use this button when resetting all the previously set functions. • Use this button when correcting entered numbers or characters.
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Adjusting the Volume You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call. (see Note 1) Setting The Ringer Volume Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SELECT A FUNCTION 2 SET MODE DEFERRED COMM. POLLING ADVANCED COMM.
INSTALLING YOUR MACHINE Adjusting the Volume Setting the Monitor Volume Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 15-AUG-2001 15:00 MONITOR You will hear the dial tone through the speaker. >>>>>>> CANCEL 2 3 16 Press or Volume.
User Parameters Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents. Setting the Date and Time At standby the display will show the date and time. Once the standby display is set, it will automatically be updated. Make sure that the FAX lamp is ON.
INSTALLING YOUR MACHINE User Parameters 4 Enter the new date and time. Ex: 1 5 USER PARAMETERS DATE & TIME Date : 15th 0 8 Month : August 2 0 0 1 Year : 2001 1 5 0 0 Time : 3:00 PM If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one.
INSTALLING YOUR MACHINE INSTALLING YOUR MACHINE User Parameters Setting Your LOGO When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your transmission. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION SET MODE DEFERRED COMM. POLLING ADVANCED COMM.
INSTALLING YOUR MACHINE User Parameters 4 Enter your LOGO (max. 25 characters and digits) by using the QWERTY keyboard. LOGO PANASONIC Ex: P A N A S O N I C Caps Back space Symbols If you make a mistake, use or to move the cursor one space beyond the incorrect character, press CLEAR then re-enter the new character.
User Parameters Setting Your Character ID If the remote machine has Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine’s display and the remote machine's Character ID will appear on your display. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION SET MODE DEFERRED COMM. POLLING ADVANCED COMM.
INSTALLING YOUR MACHINE User Parameters 4 Enter your Character ID (max. 16 characters and digits) by using the QWERTY keyboard. CHARACTER ID HEAD OFFICE Ex: H E A D SPACE O F F I C E Caps Back space Symbols If you make a mistake, use or to move the cursor one space beyond the incorrect character, press CLEAR then re-enter the new character.
User Parameters Setting Your ID Number (Fax Telephone Number) If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display. We suggest you use your facsimile telephone number as your ID number. (max. 20 digits) Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION SET MODE 01 USER PARAMETERS DEFERRED COMM.
INSTALLING YOUR MACHINE User Parameters 4 Enter your ID (max. 20 digits) by using the Ten Keypad and the MONITOR key to enter a space between numbers.. Ex: 2 0 1 MONITOR 5 5 5 USER PARAMETERS ID NO. ENTER UPTO 20-DIGITS 201 555 1212 MONITOR 1 2 1 2 If you make a mistake, use or to move the cursor one space beyond the incorrect number, press CLEAR then re-enter the new number. 5 CANCEL OK OK (see Note 1) NOTE 1.
Programming Your Machine Phone Book Adding Telephone Numbers PROGRAMMING YOUR MACHINE The Phone Book contains Speed dialling numbers. To use this dialling method, you must first store the telephone number(s) using the following procedure. To add a Telephone Number, follow the steps below Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION DEFERRED COMM. POLLING ADVANCED COMM.
PROGRAMMING YOUR MACHINE Phone Book 4 OK PHONE BOOK ENTER NAME SALES DEPT then enter the station name by using the QWERTY keyboard. (up to 15 characters) Caps Back space Symbols Ex: S A L E S SPACE D E P T Space 5 OK OK PHONE BOOK ENTER KEY NAME SALES DEPT then enter the key name (up to 10 characters) . (By default, the key name is the first 10 characters of the station’s name. If you do not want to change it, press CANCEL Caps Back space Symbols OK .
PROGRAMMING YOUR MACHINE Phone Book Editing the Phone Book If you have to change or erase any of the Speed dialling numbers, follow the steps below. 1 2 3 SELECT A FUNCTION EDIT PHONE BOOK DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK 03 MODIFY STATION Select the station you wish to change.
PROGRAMMING YOUR MACHINE Phone Book 5 OK then enter a new station name. (See Note 1) PHONE BOOK ENTER NAME PANAFAX Caps Back space Symbols Ex: P A N A F A X Space 6 OK CANCEL OK PHONE BOOK ENTER KEY NAME PANAFAX Caps Back space Symbols then enter a new key name. (See Note 1) Ex: P A N A F A X Space 7 CANCEL OK OK To return to standby, press STOP . (see Note 1) (see Note 2) (see Note 3) NOTE 1.
PROGRAMMING YOUR MACHINE Phone Book To erase an entry from the Phone Book 1 2 EDIT PHONE BOOK 04 DELETE STATION DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK DELETE STATION AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA CANCEL 3 Enter the station you wish to erase.
PROGRAMMING YOUR MACHINE Phone Book 5 YES To return to standby, press STOP . (see Note 1) NOTE 1. If the Phone Book dialling number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished. To change or erase the settings, cancell the communication first by Edit File Mode.
PROGRAMMING YOUR MACHINE Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmission is made.
PROGRAMMING YOUR MACHINE Customizing Your Machine 4 Enter the new setting value. 004 STAMP Ex: ON OFF ON CANCEL 5 OK To set another parameter, press return to Step 3 or press standby. CANCELL to STOP to return to (see Note 1) (see Note 2) NOTE 1. To scroll the display to the desired Fax Parameters in Step 3, press 2. To print out a Fax Parameter List, see page 164. 32 or .
PROGRAMMING YOUR MACHINE Customizing Your Machine Fax Parameter Table No. Parameter Setting Number Setting 001 CONTRAST 1 Lighter 4 Normal 7 Darker 1 Standard 2 Fine 3 S-Fine 1 TEXT 2 TEXT/PHOTO 3 PHOTO 1 Off 2 On Setting the home position of the STAMP. To select the stamp function when the document is stored in memory, see Fax Parameter No. 28. 1 Off Setting the home position for the MEMORY. 2 On 1 Inside 2 Outside 3 No print 1 Logo, ID No.
PROGRAMMING YOUR MACHINE Customizing Your Machine No. Parameter Setting Number Setting 017 RECEIVE MODE 1 Manual 2 Auto 1 Invalid 2 Valid 1 Fixed 2 Auto 70 70% ---- ---- 100 100% 022 024 025 SUBSTITUTE RCV PRINT REDUCTION REDUCTION RATIO 026 POLLING PASSWORD 027 POLLED FILE SAVE 028 031 033 037 STAMP AT MEM.
PROGRAMMING YOUR MACHINE Customizing Your Machine Parameter 053 SUB-ADDRESS PASSWORD 056 COVER SHEET 063 PC-FAX RCV MODE [See Note 2] Setting Number (----) 1 Off 2 On 1 Print 2 3 077 078 082 085 086 088 DEPARTMENT CODE ROTATION XMT QUICK MEMORY XMT RCV OUTPUT TRAY RINGER VOLUME LINE SELECTION [See Note 3] Setting Comments Setting a 20-digit password for secured sub-address communication. Setting the home position for the Cover Sheet parameter in the Select Mode.
PROGRAMMING YOUR MACHINE Customizing Your Machine No. Parameter 097 SPECIAL TRAY No.1 - 3 099 MEMORY SIZE (Flash Memory) Setting Number Setting 1 None 2 Tray 1 3 Tray 2 4 Tray 3 5 Tray 4 - - Comments Select up to 3 Special Trays that will not be used for printing received faxes. (You can specify one Tray (1 ~ 4) for each selection No. 1, No. 2 and/or No. 3) Displays the amount of base and optional memory installed.
Basic Operations Loading Originals How To Load Originals 1. On the ADF / Inverting ADF 2. On the Platen Glass Face Up Face Down Original Size Guide • Place the original(s) Face Up on the ADF until the leading edge placed into the machine stops. • Place a book or an original Face Down on the Platen Glass, aligning it with the arrow mark on the original size guides.
BASIC OPERATIONS Basic Transmission Settings You can temporarily change the transmission settings either before or after you place the original on the ADF. These settings are as follows: • • • • Contrast Resolution Original (Text/Photo) Stamp • • • • Communication Journal Duplex Scan Cover Sheet Password-XMT After the document(s) have been sent, your machine will automatically return to the preset settings. Contrast (see Note 1) Your machine is preset to Normal contrast.
BASIC OPERATIONS Basic Transmission Settings Original (Text/Photo) The Original setting is useful when sending photographs or illustrations with gray tones. Your machine is preset to "TEXT". You can select either "TEXT/PHOTO" or "PHOTO" mode.
BASIC OPERATIONS Basic Transmission Settings Communication Journal (Comm. Journal) A Communication Journal lets you verify if the transmission was successful. You can select the condition to print the Communication Journal as follows. When COMM. JOURNAL = OFF : a Communication Journal will not print. When COMM. JOURNAL = ON : a Communication Journal will print automatically after every communication. When COMM. JOURNAL = INC.
BASIC OPERATIONS Basic Transmission Settings 3 Press or to scroll the display to the desired Fax Parameter. 012 COMM. JOURNAL 012 COMM. JOURNAL ALWAYS CANCEL 4 5 INC.ONLY OK BASIC OPERATIONS OFF Select the desired setting.
BASIC OPERATIONS Sending Documents You can choose either Memory or Direct Transmission. Use Memory Transmission if: • You want to send the document(s) to multiple stations. • You have to retrieve the original immediately. • You want to take advantage of Multi-Tasking function. • You want to take advantage of Batch Transmission. Use Direct Transmission if: • The memory is full. • You want to send the document(s) immediately.
BASIC OPERATIONS Sending Documents (see Note 1) (see Note 2) (see Note 3) (see Note 4) (see Note 5) NOTE 1. While storing the File Number of the document(s) being stored is shown at the upper right corner of the display. It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored. NO.026 00% 2.
BASIC OPERATIONS Sending Documents Manual Number Dialling To dial the telephone number manually, follow the steps below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a 15-AUG-2001 15:00 READY TO FAX ORIGINAL SET Place original(s) face up on the ADF. or 1b AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA CHINA 1/1 MEMORY XMT JOB STATUS XMT MODE ORIGINAL LIGHTER DARKER Place a book or an original face down on the Platen Glass.
BASIC OPERATIONS Sending Documents (see Note 1) (see Note 2) (see Note 3) BASIC OPERATIONS (see Note 4) NOTE 1. If you want to specify two or more destinations, SET after completing the full telephone number so you can select another destination. 2. If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause (represented by a "-") before dialling the full number. Ex: 9 PAUSE 5551234 3. This feature is called “Quick Memory Transmission”.
BASIC OPERATIONS Sending Documents Phone Book Dialling Phone Book dialling allows you to dial a full telephone number by pressing a key name that was preprogrammed in the Phone Book. If you want to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the desired station(s) automatically. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".
BASIC OPERATIONS Sending Documents 5 If the key name for the station that you want to send to is not displayed on the LCD, press or to scroll to the desired display page. You can select multiple destinations (up to 270). (Manual Number Dialling: 70 stations, Phone Book Dialling: 200 stations) BASIC OPERATIONS 6 The original(s) begin to store into memory with a file number. The machine starts dialling the telephone number immediately after storing the first page.
BASIC OPERATIONS Sending Documents Direct Transmission If your machine's memory is full or you wish to send the document(s) immediately, use Direct Transmission. Manual Number Dialling (Direct Transmission) To dial the telephone number manually, follow the steps below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a 15-AUG-2001 15:00 READY TO FAX ORIGINAL SET Place original(s) face up on the ADF.
BASIC OPERATIONS Sending Documents 4 DIRECT COMM. DIALING 5551234 Your machine starts to dial the telephone number. AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA DIRECT XMT JOB STATUS XMT MODE ORIGINAL NO.027 CHINA 1/1 LIGHTER DARKER BASIC OPERATIONS (see Note 1) (see Note 2) NOTE 1. If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause (represented by a "-") before dialling the full number. Ex: 9 PAUSE 5551234 2.
BASIC OPERATIONS Sending Documents Rotated Transmission → Letter or A4 Original(s) are placed in a Portrait( ) direction, the document(s) will be rotated by 90° and then transmitted in a Landscape ( ) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.
BASIC OPERATIONS Sending Documents Setting the Rotation XMT Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SET MODE DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK 04 FAX PARAMETERS FAX PARAMETERS SELECT A FUNCTION 001 002 003 004 005 CONTRAST (HOME) RESOLUTION (HOME) ORIGINAL (HOME) STAMP MEMORY 01/20 3 Press or to scroll the display to the desired Fax Parameter.
BASIC OPERATIONS Sending Documents 4 VALID 078 ROTATION XMT INVALID VALID CANCEL 5 52 OK OK
BASIC OPERATIONS Sending Documents Duplex Scan Sending Document(s) Using Duplex Scan Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". BASIC OPERATIONS 1 Place original(s) on the ADF. 2 3 SELECT A FUNCTION SELECT MODE 03 DUPLEX SCAN DEFERRED COMM. POLLING ADVANCED COMM.
BASIC OPERATIONS Sending Documents 4 ON OK 15-AUG-2001 15:00 READY TO FAX ORIGINAL SET AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA DIRECT XMT JOB STATUS XMT MODE ORIGINAL 5 Dial by any combination of the following methods: • Manual Number Dialling, press SET after each station is entered. (Up to 70 stations) • Phone Book Dialling. (Up to 200 stations) 6 (see Note 1) (see Note 2) NOTE 1. The Duplex Scan function will reset back to OFF after the communication is completed. 2.
BASIC OPERATIONS Sending Documents Setting Duplex Print Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SET MODE DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK 04 FAX PARAMETERS FAX PARAMETERS SELECT A FUNCTION 001 002 003 004 005 CONTRAST (HOME) RESOLUTION (HOME) ORIGINAL (HOME) STAMP MEMORY 01/20 3 Press or to scroll the display to the desired Fax Parameter.
BASIC OPERATIONS Sending Documents 4 VALID 095 DUPLEX PRINT INVALID VALID CANCEL 5 56 OK OK
BASIC OPERATIONS Sending Documents Voice Mode Transmission If you wish to send the document(s) after talking with other party first, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone. Off-Hook Dialling For Off-Hook Dialling, follow the steps below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". BASIC OPERATIONS 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass.
BASIC OPERATIONS Sending Documents On-Hook Dialling For On-Hook Dialling, follow the steps below. 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass. 2 15-AUG-2001 15:00 MONITOR 00% You will hear dial tone through the monitor speaker. AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA MEMORY XMT JOB STATUS XMT MODE ORIGINAL 3 58 Dial the telephone number from the keypad.
BASIC OPERATIONS Sending Documents 4 BASIC OPERATIONS When you hear a beep, (see Note 1) (see Note 2) NOTE 1. If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause (represented by a "-") before dialling the full number. Ex: 9 PAUSE 5551234 2. The Second Telephone Line (Line-2) is not available for On-Hook Dialling.
BASIC OPERATIONS Sending Documents Transmission Reservation You can do the following while sending document(s) from memory or receiving document(s). • Reserve the next transmission into memory. (Up to 50 different files) • Reserve a priority transmission. Memory Transmission Reservation (Multi-Tasking) If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.
BASIC OPERATIONS Sending Documents 5 Your machine will store the document(s) into memory. (see Note 2) BASIC OPERATIONS (see Note 1) NOTE 1. To cancell the memory transmission reservation, see page 93. 2. If the same station has been reserved with different files, the files will be combined and executed in a single transmission (Batch Transmission).
BASIC OPERATIONS Sending Documents Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished. Note that you cannot send document(s) to multiple stations.
BASIC OPERATIONS Sending Documents BASIC OPERATIONS 4 Dial by using any one of the following methods: • Manual Number Dialling and press START • Phone Book Dialling (For details, see pages 44 to 47.) Ex: 555 1234 You can make reservation to send an urgent document to a single station only. A message “DIRECT XMT RESERVED” will be shown on the display. To cancell the direct transmission reservation 1 Make sure that the document is on the ADF. DIRECT COMM. WAIT TO DIAL SALES DEPT NO.
BASIC OPERATIONS Sending Documents Redialling Automatic Redialling If a busy line is detected, the machine will redial the number up to 3 times at 3 minute interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right. A file number is shown in the upper right hand corner of the display if it is a memory transmission file. MEMORY XMT WAIT TO DIAL SALES DEPT AMERICA AFRICA ANTARCTICA APOLLO NO.
BASIC OPERATIONS Receiving Documents Your machine is provided with both automatic and manual reception modes. The selection of either reception mode is made with Fax Parameter No. 017 (RECEIVE MODE). Automatic Reception Your machine will receive documets automatically if the Fax Parameter No. 017 (RECEIVE MODE) is set to “Auto”.
BASIC OPERATIONS Receiving Documents To receive documents manually 1 When the telephone rings, lift the handset. (See Note 1) If you hear a beep, the sound tells you that someone wants to send a document(s). 15-AUG-2001 17:49 READY TO FAX PHONE OFF HOOK AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA MEMORY XMT JOB STATUS XMT MODE ORIGINAL 2 00% CHINA 1/1 LIGHTER DARKER Remove any documents from the ADF. 3 RCV ON LINE Your machine starts receiving the document(s).
BASIC OPERATIONS Receiving Documents Print Reduction This machine can use each Fixed size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages. This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below. Each received document is first stored in memory.
BASIC OPERATIONS Receiving Documents Receiving Oversize Documents If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 13 mm of first page will be overlapped on top of the next page. (see Note 1) Transmitted Document Received Document Overlap print 13 mm The received document is divided into two sheets with overlap printing. NOTE 1.
BASIC OPERATIONS Receiving Documents Substitute Memory Reception (see Note 1) (see Note 2) If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge.
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Advanced Features Batch Transmission To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the same destination(s) to be transmitted in a single phone call. Real-Time Batch Transmission ADVANCED FEATURES During memory transmission, your machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching and transmitting them in a single phone call.
ADVANCED FEATURES Timer Controlled Communications You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 50* builtin timers can be set for deferred transmission, deferred polling and deferred Advanced Communications. Deferred Transmission (see Note 1) (see Note 2) Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass.
ADVANCED FEATURES Timer Controlled Communications 4 Enter the start time from the keypad and press (Use a 4-digit, 24-hour clock) Ex: 2 3 3 0 (11:30 p.m.) and press OK . MEMORY XMT ENTER STATION(S) OK .
ADVANCED FEATURES Timer Controlled Communications Deferred Polling Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION DEFERRED COMM. 02 POLLING DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK DEFERRED POLLING --:-- CANCEL 3 Enter the start time from the keypad and press (Use a 4-digit, 24-hour clock) Ex: 0 3 3 0 (3:30 a.m.) and press OK . DEFERRED POLLING ENTER PASSWORD 4 Digit OK .
ADVANCED FEATURES Timer Controlled Communications 4 Enter a 4-digit polling password and press Ex: 9 8 7 6 and press OK .
ADVANCED FEATURES Timer Controlled Communications Deferred Advanced Communication Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION DEFERRED COMM. 03 ADVANCED COMM. DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK DEFERRED ADV. COMM. --:-- CANCEL 3 Enter the start time from the keypad and press (Use a 4-digit, 24-hour clock) Ex: 2 3 3 0 (11:30 p.m.) and press OK OK . OK ADVANCED COMM.
ADVANCED FEATURES Polling Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have the document(s) set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security. Preparing to be Polled In order to let other stations poll your machine, you must prepare your machine with a document(s) stored in memory.
ADVANCED FEATURES Polling 3 POLLING 02 POLLED POLLING ENTER PASSWORD 4 Digit CANCEL 4 Enter a 4-digit polling password and then press (See Note 3) Ex: 4 3 2 1 and press OK The document(s) are stored into memory. OK . OK STORE PAGE 01 AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA MEMORY XMT JOB STATUS XMT MODE ORIGINAL NO.007 01% CHINA 1/1 LIGHTER DARKER (see Note 1) (see Note 2) (see Note 3) NOTE 1.
ADVANCED FEATURES Polling Polling Documents from Another Station The following procedure lets you poll documents from one or multiple stations. Be sure to set the polling password before polling. (See page 34) 1 POLLING 01 POLLING DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK POLLING ENTER PASSWORD 4 Digit CANCEL 3 Enter a 4-digit polling password and then press OK .
ADVANCED FEATURES Polling 4 Dial by any combination of the following methods: • Manual Number Dialling, press SET after each station is entered (up to 70 stations) • Phone Book Dialling (up to 200 stations) Ex: PANASONIC POLLING PANASONIC 201 555 1234 STN(S):0001 PANASONIC SALES DEPT 1/1 MEMORY XMT JOB STATUS XMT MODE ORIGINAL LIGHTER DARKER 5 (see Note 1) NOTE 1. If a password is not set in the polled station, you may poll the other station even though your machine has a password.
ADVANCED FEATURES Program Keys Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One group key, a sequence of stations to be polled, a deferred transmission or polling sequence or an additional Phone Book Dialling station. Setting for Group Dialling To set a Program Key for Group Dialling Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SET MODE DEFERRED COMM.
ADVANCED FEATURES Program Keys 4 Enter a Key Name (up to 10 characters) and press GROUP DIAL ENTER STATION(S) OK . AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA CHINA 1/1 MEMORY XMT JOB STATUS XMT MODE ORIGINAL 5 Enter the Phone Book Dialling. GROUP DIAL CHINA 101010 If you find an error, press CLEAR to erase the displayed station.
ADVANCED FEATURES Program Keys Setting for Program Dial Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SET MODE DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK 03 PROGRAM KEYS PROGRAM DIAL ENTER PROGRAM NAME Caps 02 PROGRAM DIAL Space 3 Enter the Program Name (up to 15 characters) and press CANCEL OK PROGRAM DIAL KEY NAME PRO.POLL OK . Caps Ex: PRO.
ADVANCED FEATURES Program Keys 4 5 Enter the Program Key Name (up to 10 characters) and press SELECT A FUNCTION OK . DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK Program each Function. • Deferred Communication (See page 72) • Advanced Communication (See page 76) • Polling Communication (See page 77) 6 You can now set other Program Keys by repeating the procedures from step 3, or return to standby by pressing STOP .
ADVANCED FEATURES Program Keys Editing for Group Dialling If you have to change or erase any of the Group Dialling, follow the steps below. To change the setting of Group Dialling Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SET MODE DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK 03 PROGRAM KEYS MODIFY GROUP DIAL PROGRAM DIAL 03 MODIFY GROUP DIAL GROUP.A GROUP.B GROUP.
ADVANCED FEATURES Program Keys 4 Enter the new Group Name (up to 15 characters) and press OK GROUP DIAL KEY NAME NEW GROUP . (See Note 1) Ex: NEW GROUP and press Caps Back space Symbols OK Space 5 Enter the new Key Name (up to 10 characters) and press GROUP DIAL ENTER STATION(S) OK . (See Note 1) Ex: NEW GROUP and press OK AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA CHINA 1/1 MEMORY XMT JOB STATUS XMT MODE ORIGINAL 6 OK CANCEL Edit the Phone Book Dialling.
ADVANCED FEATURES Program Keys Erasing the Program Key Settings To erase the settings in a Program Key 1 SET MODE 03 PROGRAM KEYS DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK DELETE PROGRAM/GRP SELECT DELETE PROG. 04 DELETE PROGRAM/GRP PRO.POLL TIMER XMT 1/1 MEMORY XMT JOB STATUS XMT MODE ORIGINAL 3 Press the Program key you want to erase. LIGHTER DARKER DELETE PROGRAM/GRP PRO.POLL Ex: PRO.
ADVANCED FEATURES Program Keys 4 YES 5 You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing STOP . PROGRAM KEYS SELECT A FUNCTION 01 02 03 04 05 GROUP DIAL PROGRAM DIAL MODIFY GROUP DIAL DELETE PROGRAM/GRP CANCEL OK (see Note 1) NOTE 1. The Program Key cannot be changed or erased until the communication has finished. To change or erase the settings, cancell the communication first by Edit File Mode.
ADVANCED FEATURES Edit File Mode Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features. Printing or Viewing a File List The contents of the communication settings may have to be modified or deleted.
ADVANCED FEATURES Edit File Mode 4b Sample File List *************** -FILE LIST- *********************** DATE 15-AUG-2001 ***** TIME 15:00 ********* (1) FILE No. (2) COMM. TYPE (3) (4) CREATED TIME START TIME 001 DEFERRED XMT 15-AUG 13:20 20:30 002 MEM. DEF.
ADVANCED FEATURES Edit File Mode Changing the Start Time or the Station of a File To change the start time and/or stations in a communication file, follow the steps below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 EDIT FILE MODE 02 CHANGE TIME/STN DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK CHANGE TIME/STN CHECK SETTING PRESS OK MEMORY XMT NO.=014 INCOMP P.001 SALES DEPT MEM. DEF. XMT NO.=019 P.
ADVANCED FEATURES Edit File Mode 4 Enter a new start time and press OK . CONFIRM DESTINATIONS CHECK AND PRESS OK 047 PANASONIC 5551234 001 001/001 DELETE 5 To delete the station(s), press or key until the station you want to delete appears. Then press DELETE . or To add additional station(s), press ADD and select the station(s) that you want to add from the Phone Book.
ADVANCED FEATURES Edit File Mode Deleting a File To delete the file in memory, follow the steps below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 EDIT FILE MODE 03 DELETE FILE DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK DELETE FILE CHECK SETTING PRESS OK MEMORY XMT NO.=014 INCOMP P.001 SALES DEPT MEM. DEF. XMT NO.=019 P.001 AMERICA MEM. DEF. XMT NO.=020 P.
ADVANCED FEATURES Edit File Mode 4 YES (see Note 1) (see Note 2) NOTE 1. Your machine cannot delete the file while it is being sent. 2. If you want to delete all files in Step 3, press OK The following message is shown on the display. DELETE FILE 000 MEMORY XMT NO.=014 INCOMP SALES DEPT MEM. DEF. XMT NO.=019 DELETE ALL FILE? AMERICA MEM. DEF. XMT NO.=020 PANASONIC NO 01/01 YES CANCEL OK Press YES to delete all files. 94 with no file selected (except the file in progress).
ADVANCED FEATURES Edit File Mode Printing Out a File To print the contents of the communication file, follow the steps bellow. Make sure that the FAX lamp is ON. If not, press 1 SELECT A FUNCTION EDIT FILE MODE 04 PRINT FILE DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK PRINT FILE CHECK SETTING PRESS OK MEMORY XMT NO.=014 INCOMP P.001 SALES DEPT MEM. DEF. XMT NO.=019 P.001 AMERICA MEM. DEF. XMT NO.=020 P.
ADVANCED FEATURES Edit File Mode 4 Your machine will print the file. The document(s) will remain in memory even after printing the file. (see Note 1) NOTE 1. Your machine cannot print the file while it is being sent.
ADVANCED FEATURES Edit File Mode Adding Documents Into a File To add document(s) into the file, follow the steps bellow. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a Place original(s) face up on the ADF. or 1b 2 3 ADVANCED FEATURES Place a book or an original face down on the Platen Glass. SELECT A FUNCTION EDIT FILE MODE 05 ADD DOCUMENT DEFERRED COMM. POLLING ADVANCED COMM.
ADVANCED FEATURES Edit File Mode 4 Select the file that you want to add document(s) to and 5 Your machine will start storing the document(s) into a file. press OK . (see Note 1) NOTE 1. Your machine cannot add document(s) into the file while it is being sent or waiting to redial.
ADVANCED FEATURES Edit File Mode Retry an Incomplete File If a memory communication has been unsuccessful due to a busy line or no answer, the document(s) you stored is automatically erased from memory after the last redial. If you need to retain the document(s) even if the communication failed, change the setting of Fax Parameter No. 031 (INC. FILE SAVE) to Valid in advance. (See page 34) To retry the incomplete file, print a File List first to verify the file number.
ADVANCED FEATURES Edit File Mode 3 Select the file that you want to retry. RETRY INCOMP. FILE CHECK SETTING PRESS OK MEMORY XMT NO.=014 INCOMP P.001 SALES DEPT 01/01 4 OK Your machine will retry the file and start dialling immediately. CANCEL ALL FILES OK STORE COMPLETED PAGE= 01 SALES DEPT MEMORY XMT NO.=014 IN PRG P.001 SALES DEPT 01/01 CANCEL OK (see Note 1) (see Note 2) NOTE 1. To confirm or change the entered telephone number for the file, see page 89 and 91. 2.
ADVANCED FEATURES Receive To Memory This feature is used to secure all received documents by storing them into memory. To print the document(s) received in memory, the authorized operator must enter the correct password. Setting the RCV To Memory Password Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SET MODE DEFERRED COMM. POLLING ADVANCED COMM.
ADVANCED FEATURES Receive To Memory Setting RCV To Memory Make sure that the FAX lamp is ON. If not, press 1 2 to select the "FAX MODE". SELECT A FUNCTION SELECT MODE 06 RCV TO MEMORY DEFERRED COMM. POLLING ADVANCED COMM.
ADVANCED FEATURES Receive To Memory ON RCV TO MEMORY SELECT A FUNCTION OFF ON PRINT CANCEL 4 OK AUG-15-2001 15:00 READY TO FAX < RCV TO MEMORY> AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA MEMORY XMT JOB STATUS XMT MODE ORIGINAL OK 01% CHINA 1/1 LIGHTER DARKER ADVANCED FEATURES 3 (see Note 1) (see Note 2) NOTE 1. When the memory overflows, the machine will stop receiving and release the line.
ADVANCED FEATURES Receive To Memory Printing Documents After receiving documents with the Receive To Memory feature, the following message will appear on the display. AUG-15-2001 15:00 MESSAGE IN MEMORY AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA CHINA 1/1 MEMORY XMT JOB STATUS XMT MODE ORIGINAL LIGHTER DARKER To print the document(s), follow the steps below. Make sure that the FAX lamp is ON. If not, press 1 2 to select the "FAX MODE".
ADVANCED FEATURES Receive To Memory PRINT RCV TO MEMORY SELECT A FUNCTION OFF ON PRINT CANCEL 4 OK RCV TO MEMORY ENTER PASSWORD CANCEL 5 OK ADVANCED FEATURES 3 OK Enter the password to print the document(s) and then press OK . (See Note 1) Ex: 1 2 3 4 6 and press OK Machine will start to print the document(s). (see Note 1) (see Note 2) NOTE 1. If the password has not been set, your machine will not prompt you to enter the password.
ADVANCED FEATURES Fax Cover Sheet General Description A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached. Transmitted as: Page 1 Received as: Fax Cover Sheet Page 2 Header P.01 Header P.02 Page 1 Page 2 Total P.02 To Use the Fax Cover Sheet To attach a Fax Cover Sheet to a transmission, follow the procedure below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".
ADVANCED FEATURES Fax Cover Sheet 3 SELECT MODE 04 COVER SHEET COVER SHEET SELECT A FUNCTION OFF ON CANCEL 4 OK OFF (Cover Sheet is not attached) or ON 5 OK 15-AUG-2001 15:00 READY TO FAX ORIGINAL SET AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA MEMORY XMT JOB STATUS XMT MODE ORIGINAL 6 ADVANCED FEATURES (Cover Sheet is attached) 01% CHINA 1/1 LIGHTER DARKER Dial the station(s) you wish to send the document(s) to.
ADVANCED FEATURES Fax Cover Sheet Fax Cover Sheet Sample ***** FACSIMILE COVER SHEET ***** (1) 15-AUG-2001 15:00 (2) Message To: SALES DEPT. (3) Message From: PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page Explanation of contents (1) Starting time of communication. (2) Recorded name in the Phone Book or dialled telephone number. (3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits) (4) The number of pages to follow.
ADVANCED FEATURES Department Code General Description This operation requires the user to input a preset 4-digit Department Code before transmission. The Department Name of the selected Department Code is printed on the Header of each page sent, Cover Sheet, COMM. Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (01 - 50) when it is printed. Setting the Department Code Make sure that the FAX lamp is ON.
ADVANCED FEATURES Department Code 3 Press or to scroll the display to the desired Fax Parameter. 077 DEPARTMENT CODE 077 DEPARTMENT CODE INVALID VALID CANCEL 4 VALID 077 DEPARTMENT CODE INVALID VALID CANCEL 5 OK OK OK (see Note 1) (see Note 2) NOTE 1. Use COPY to copy the default LOGO which is set in the User Parameters. You can add the department name following the default LOGO. 2. When enabling the Dept.
ADVANCED FEATURES Department Code Setting the Department Code Name Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SET MODE 05 DEPARTMENT SET DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK ADVANCED FEATURES 2 SELECT A FUNCTION ADD CODE ENTER NO. 2 Digit 01 ADD CODE 1 50 CANCEL 3 Enter Department Code Number and press Ex: 0 1 and press OK . OK ADD CODE INPUT DEPT.
ADVANCED FEATURES Department Code 4 Enter a 4-digit Department Code and press Ex: 1 1 1 1 and press OK . OK ADD CODE ENTER NAME Caps Back space Symbols Space 5 Enter your Department Name (max. 25 characters and digits). And press OK . Ex: DEPT.1 and press CANCEL ADD CODE ENTER NO. 2 Digit 1 50 OK CANCEL 6 112 To record another Department Code, repeat Steps 3 to 5. To return to standby, press STOP .
ADVANCED FEATURES Department Code Changing the Department Code If you have to change any of the Department Codes, follow the steps below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SET MODE 05 DEPARTMENT SET DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK ADVANCED FEATURES 2 SELECT A FUNCTION ADD CODE ENTER NO.
ADVANCED FEATURES Department Code 4 Enter New Department Code and press OK . ADD CODE ENTER NAME DEPT.1 Caps Space 5 then enter a new Department Name and press OK . 6 114 To change another Department Code, repeat Steps 3 to 5. To return to standby, press STOP .
ADVANCED FEATURES Department Code Deleting the Department Code Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SET MODE 05 DEPARTMENT SET DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK ADVANCED FEATURES 2 SELECT A FUNCTION DELETE CODE ENTER NO. 2 Digit 02 DELETE CODE 1 50 CANCEL 3 Enter Department Code you wish to delete and press OK .
ADVANCED FEATURES Department Code 4 Enter the Department Code and press Ex: 0 1 0 1 0 1 0 1 and press OK . DELETE CODE DELETE CODE 01 OK DELETE? NO 5 6 116 YES To delete another Department Code, repeat Steps 3 to 5. To return to standby, press STOP .
ADVANCED FEATURES Department Code Sending a Document with Department Code 1 Set original(s) face down. 2 Dial by any combination of the following methods: • Manual Number Dialling, press SET after each station is entered (up to 70 stations) • Phone Book Dialling (up to 200 stations) Ex: PANASONIC MEMORY XMT PANASONIC 5551234 0001 PANASONIC SALES DEPT MEMORY XMT JOB STATUS XMT MODE ORIGINAL 3 INPUT DEPT. CODE CANCEL 4 5 LIGHTER DARKER OK Enter a 4-digit Department Code and press OK .
ADVANCED FEATURES Department Code Sending a Document with Department Code (Voice Mode Transmission) 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass. 2 Lift the external telephone or press MONITOR . INPUT DEPT. CODE Ex: MONITOR CANCEL 3 Enter a 4-digit Department Code and press Ex: 1 2 3 4 and press 118 OK OK .
ADVANCED FEATURES Department Code 4 Dial the telephone number from the keypad. Ex: 5 5 5 1 2 3 4 JUL-15-2001 15:00 * DIALING * 5551234 PANASONIC SALES DEPT 1/1 MEMORY XMT JOB STATUS XMT MODE ORIGINAL When you hear a beep, The document is sent with the header of the selected Department Name. The selected Department Name is printed on the COMM. Journal, Individual Transmission Journal and Cover Sheet.
ADVANCED FEATURES Department Code Printing a Department Code List The Department Code List will print after the Fax Parameter List. 1 2 SELECT A FUNCTION PRINT OUT 04 FAX PARAMETER LIST DEFERRED COMM. POLLING ADVANCED COMM.
ADVANCED FEATURES Department Code Sample Department Code List (Prints following the Fax Parameter List) *************** -FAX PARAMETER LIST- ************** DATE 15-AUG-2001 ***** TIME 15:00 *** P.
ADVANCED FEATURES Department Code Printing a Department Code Journal When the Department Code is set, the Transaction Journal will be sorted by the Department Code number when it is printed. All contents of the Journal will be erased automatically after being printed. 1 2 SELECT A FUNCTION PRINT OUT 01 JOURNAL 01 PRINT OUT DEFERRED COMM. POLLING ADVANCED COMM.
ADVANCED FEATURES Department Code Sample Department Code Journal / Originated Calls *************** -JOURNAL- ************************* 15-AUG-2001 15:00 ***** TIME 15:00 *** P.01 (4) (5) 01: Panafax Sales -------------------------------NO. COMM.
ADVANCED FEATURES Department Code Sample Department Code Journal / Received Calls *************** -JOURNAL- ************************* DATE 15-AUG-2001 15:00 ***** TIME 15:00 *** P.02 RECEIVED CALLS 13-AUG TO 15-AUG (1) (2) TOTAL PAGES = 000011 NO. COMM.
Network Feature Selective Reception Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary documents (i.e. junk fax, direct mail, etc.). Before receiving the document(s), the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Phone Book station. When a match is found, your machine will start receiving the document(s).
NETWORK FEATURE Selective Reception 4 VALID 046 SELECT RCV INVALID VALID CANCEL 5 OK OK (see Note 1) (see Note 2) NOTE 1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the Phone Book. 2. If your ID number has not been set, your machine might not be able to receive from some models. To set your ID number, see page 23.
NETWORK FEATURE Password Communications General Description Password Communications, including Password Transmission and Password Reception will prevent your machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set Password Transmission and Password Reception independently, or both together. To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with other compatible Panafax machine(s).
NETWORK FEATURE Password Communications Setting Password Transmission To set transmission password and parameter Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION SET MODE DEFERRED COMM. POLLING ADVANCED COMM.
NETWORK FEATURE Password Communications 5 OFF (password is not checked) or ON (password is checked) 6 OK NETWORK FEATURE (see Note 1) (see Note 2): NOTE 1. You can change the setting temporarily by using FUNCTION SELECT MODE 05 PASSWORD-XMT for each transmission. See page 132 for details. 2. To change the password, press CLEAR in Step 4. Then re-enter a new one.
NETWORK FEATURE Password Communications Setting Password Reception To set receiving password and parameter Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION SET MODE DEFERRED COMM. POLLING ADVANCED COMM.
NETWORK FEATURE Password Communications 4 Enter a 4-digit Receiving Password and press Ex: 1 2 3 4 and OK . OK . 044 PASSWORD-RCV PASSWORD=1234 OFF ON CANCEL 5 OK OFF (password is not checked) or ON (password is checked) 6 OK NETWORK FEATURE (see Note 1) (see Note 2) NOTE 1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for each reception. It is always “OFF” or “ON” until you change the setting. 2. To change the password, press CLEAR in Step 4.
NETWORK FEATURE Password Communications Using Password Transmission To use Password Transmission, you can set the PASSWORD-XMT “OFF” or “ON” for each Transmission by following the procedure below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass. 2 3 SELECT A FUNCTION SELECT MODE 05 PASSWORD-XMT DEFERRED COMM. POLLING ADVANCED COMM.
NETWORK FEATURE Password Communications 5 OK 15-AUG-2001 15:00 READY TO FAX ORIGINAL SET AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA MEMORY XMT JOB STATUS XMT MODE ORIGINAL 6 01% CHINA 1/1 LIGHTER DARKER Dial by any combination of the following methods: • Manual Number Dialling, press SET after each station is entered (up to 70 stations) • Phone Book Dialling (up to 200 stations) Ex: PANASONIC 7 Using Password Reception There is no additional operation required once you set the pa
NETWORK FEATURE Confidential Mailbox Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code. Confidential Mailbox The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory.
NETWORK FEATURE Confidential Mailbox Sending a Confidential Document to a Remote Station's Mailbox Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass. 2 ADVANCED COMM. 02 MAILBOX 01 XMT DEFERRED COMM. POLLING ADVANCED COMM.
NETWORK FEATURE Confidential Mailbox 4 Enter a 4-digit Confidential Code and press Ex: 2 2 3 3 and press OK .
NETWORK FEATURE Confidential Mailbox Polling a Confidential Document from a Remote Station's Mailbox After you have been informed that someone has transmitted confidential document(s) to a remote station's mailbox, you can poll the confidential document(s) from the remote station by following the procedure below. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION ADVANCED COMM. 02 MAILBOX DEFERRED COMM. POLLING ADVANCED COMM.
NETWORK FEATURE Confidential Mailbox 5 (see Note 1) NOTE 1. The confidential file will be erased automatically at the center station after being polled.
NETWORK FEATURE Confidential Mailbox Receiving a Confidential Document into Your Machine's Mailbox No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT) and prints the Confidential Receive Report. Sample CONF. RCV Report *********************-CONF.
NETWORK FEATURE Confidential Mailbox Storing a Confidential Document in Your Machine's Mailbox Use the following procedure to store a document(s) into a confidential mailbox in your machine. Once the confidential document(s) is stored in your machine, it can be polled by another machine. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass.
NETWORK FEATURE Confidential Mailbox 4 Enter a 4-digit Confidential Code and then press Ex: 2 2 3 3 and press 5 OK . OK The document(s) will be stored into memory. If necessary, contact the receiving party of the confidential document(s) and tell them the confidential code needed to poll the documents. NETWORK FEATURE (see Note 1) NOTE 1. The confidential file will be erased automatically after being polled.
NETWORK FEATURE Confidential Mailbox Printing a Confidential Document from Your Machine's Mailbox After you have been notified that someone has transmitted a confidential document into your machine's mailbox, use the following procedure to print the confidential document(s). Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 SELECT A FUNCTION 2 ADVANCED COMM. 02 MAILBOX DEFERRED COMM. POLLING ADVANCED COMM.
NETWORK FEATURE Confidential Mailbox Deleting a Confidential Document Stored in Your Machine's Mailbox If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure. There are two types of methods for deleting the confidential file(s), one is to delete the file individually by its Confidential Code, and the other is to delete all confidential files in memory.
NETWORK FEATURE Confidential Mailbox To delete all confidential files from memory Make sure that the FAX lamp is ON. If not, press 1 2 to select the "FAX MODE". SELECT A FUNCTION ADVANCED COMM. 02 MAILBOX DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK DELETE CONF. FILE INPUT A 4-DIGIT PWD 05 DELETE FILE - CANCEL 3 OK OK DELETE CONF.
NETWORK FEATURE Sub-Addressing General Description The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of LaserFAX software. This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-Address. Example of a Network Document with SUB e.g. Dial 2013331234 SUB=004 aaa Extension Network PSTN Network RJ11C PBX Tel No. 201-333-1234 Ext. No.
NETWORK FEATURE Sub-Addressing Setting the Sub-Address into a Phone Book Numbers Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1 2 SELECT A FUNCTION EDIT PHONE BOOK 01 ADD TELEPHONE DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK PHONE BOOK ENTER TEL. NO. - CANCEL 3 Enter the telephone number, press SUB-ADDR then enter the Sub-Address.
NETWORK FEATURE Sub-Addressing 4 OK And then continue to enter the station name and key name. PHONE BOOK ENTER NAME Caps Back space Symbols Space CANCEL OK 5 NETWORK FEATURE (see Note 1) NOTE 1. SUB-ADDR separates the Sub-Address from the Telephone number and is indicated by an "s" in the display.
NETWORK FEATURE Sub-Addressing Sending a Fax with Sub-Address Using the Phone Book Dialling Numbers The operation is the same as for normal dialling. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass.
NETWORK FEATURE Sub-Addressing Using Manual Number Dialling Use SUB-ADDR to separate the Telephone number and the Sub-Address. Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass. Enter the telephone number, press SUB-ADDR then enter the Sub-Address (up to 20 digits).
NETWORK FEATURE Sub-Addressing Use Sub-Address temporarily Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE". 1a Place original(s) face up on the ADF. or 1b Place a book or an original face down on the Platen Glass. 2 3 SELECT A FUNCTION ADVANCED COMM. 04 SUB-ADDRESS XMT DEFERRED COMM. POLLING ADVANCED COMM.
NETWORK FEATURE Sub-Addressing 4 Enter the Sub-Address (up to 20 digits) and then press OK . Ex: 2 7 6 2 and press SUB-ADDRESS XMT ENTER PASSWORD OK CANCEL 5 Enter the Password (max 20 digit) and then press OK . Ex: 1 2 3 4 5 and press OK OK SUB-ADDRESS XMT ENTER STATION(S) AMERICA AFRICA ANTARCTICA APOLLO ASIA BERLIN BRAZIL CANADA MEMORY XMT JOB STATUS XMT MODE ORIGINAL 6 STN(S):0000 CHINA 1/1 LIGHTER DARKER Dial by any combination of the following methods.
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Printout Journals and Lists Journals and Lists To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual Transmission Journal, Communication Journal, Phone Book List, Program List, Fax Parameter List and File List.
PRINTOUT JOURNALS AND LISTS Journals and Lists 3b 3c 02 XMT ONLY for viewing transmission transactions only 03 ALL to view all transactions You can view the transactions in the journal by pressing standby. or . Press STOP to return to (see Note 1) Date & Time File Number Communication Result OK B-OK P-OK 01-12 10:00 XMT No.
PRINTOUT JOURNALS AND LISTS Journals and Lists Individual Transmission Journal (Ind. XMT Journal) An Individual Transmission Journal contains the information on the latest transmission. Make sure that the FAX lamp is ON. If not, press 1 SELECT A FUNCTION PRINT OUT 05 IND. XMT JOURNAL DEFERRED COMM. POLLING ADVANCED COMM. SELECT MODE EDIT FILE MODE PRINT OUT SET MODE EDIT PHONE BOOK IND.
PRINTOUT JOURNALS AND LISTS Journals and Lists Sample Transaction Journal (2) (1) ***************** -JOURNAL- ************************* DATE 15-AUG-2001 ***** TIME 15:00 ********* (3) NO. 01 (4) (5) COMM. PAGES B-OK 02 03 04 05 06 07 OK OK 630 STOP OK 408 005/005 002/002 003/003 003 001 000/005 000 001/001 *003 48 49 OK OK 002/002 003/003 (6) FILE (7) DURATION (8) X/R (9) IDENTIFICATION (10) DATE (11) TIME (12) DIAGNOSTIC 00:00:22 XMT SERVICE DEPT.
PRINTOUT JOURNALS AND LISTS Journals and Lists Explanation of contents (1) Printout date (2) Printout time (3) Journal number (4) Communication result : "OK" indicates that the communication was successful. "BUSY" indicates that the communication has failed because of busy line. "STOP" indicates that STOP was pressed during communication. "B-OK" indicates that the Batch Transmission was successful. (All batched files are listed below the batched transaction.
PRINTOUT JOURNALS AND LISTS Journals and Lists Communication Journal (Comm. Journal) The Communication Journal (Comm. Journal) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. Only) in Fax Parameter No. 012. Sample Comm. Journal ************** - COMM. JOURNAL - ***************** DATE 15-AUG-2001 **** TIME 15:00 ********* (1) MODE = MEMORY TRANSMISSION (2) START=15-AUG 14:50 (3) END=15-AUG 15:00 FILE NO.= 050 (4) (5) STN NO.
PRINTOUT JOURNALS AND LISTS Journals and Lists Explanation of contents (1) Indicates the communication mode (2) Start time of communication (3) End time of communication (4) File number (5) Station number (6) Communication result (7) Abbreviated number or ☎ mark (8) Recorded name in One-Touch, ABBR. or direct dialling number (9) Number of pages transmitted or received : 001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.
PRINTOUT JOURNALS AND LISTS Journals and Lists Phone Book List To print a Phone Book List of the telephone numbers you have stored Make sure that the FAX lamp is ON. If not, press 1 2 to select the "FAX MODE". SELECT A FUNCTION PRINT OUT 02 PHONE BOOK LIST DEFERRED COMM. POLLING ADVANCED COMM.
PRINTOUT JOURNALS AND LISTS Journals and Lists Sample Phone Book List *************** -PHONE BOOK LIST- ***************** DATE 15-AUG-2001 ***** TIME 15:00 ****P.01 (1) (2) KEY NAME (3) STATION NAME [A] [ACCOUNTING] ACCOUNTING DEPT 313 333 3456 AUTO [E] [ENG. DEPT.] ENG. DEPT. 888 555 1234 AUTO [P] [PURCHASE PURCHASE DEPT 555 666 2345 L-1 [R] [REGULATION] REGULATION DEPT 777 333 3456 L-2 [S] [SALES DEPT] [SERVICE ] SALES DEPT. SERVICE DEPT AUTO AUTO ] NO.
PRINTOUT JOURNALS AND LISTS Journals and Lists Group and Program List To print a Group and Program List of the Dialling Patterns that you have previously entered into the Program Keys. Make sure that the FAX lamp is ON. If not, press 1 2 to select the "FAX MODE". SELECT A FUNCTION PRINT OUT 03 PROGRAM LIST DEFERRED COMM. POLLING ADVANCED COMM.
PRINTOUT JOURNALS AND LISTS Journals and Lists Sample Group and Program List *************** -PROGRAM LIST- ******************** DATE 15-AUG-2001 ***** TIME 15:00 ****P.01 (1) KEY NAME (2) PROGRAM NAME (3) TYPE (4) TIMER (5) DESTINATION(S) [GROUP1 ] [GROUP2 ] [TIMER POLL] [TIMER XMT ] PROG. PROG.
PRINTOUT JOURNALS AND LISTS Journals and Lists FAX Parameter List To print a FAX Parameter List: Make sure that the FAX lamp is ON. If not, press 1 2 to select the "FAX MODE". SELECT A FUNCTION PRINT OUT 04 FAX PARAMETER LIST DEFERRED COMM. POLLING ADVANCED COMM.
PRINTOUT JOURNALS AND LISTS Journals and Lists Sample FAX Parameter List *************** -FAX PARAMETER LIST- ************** DATE 15-AUG-2001 ***** TIME 15:00 *** P.
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Problem Solving Troubleshooting If You Have Any of These Problems Symptom Cause / Action Page Document doesn't feed/multiple feeds 1. Check that your document is free of staples and paper clips, and that it is not greasy or torn. 2. Check that your document is the right type to send through an ADF by consulting the list on "Originals You Cannot Send". If your document has the characteristics listed, use the Platen instead. 3. Check that the document is loaded properly.
PROBLEM SOLVING Troubleshooting Mode Symptom 168 Page No dial tone 1. Check the connection of the telephone line. 2. Check the telephone line. No auto answer 1. Check the connection of the telephone line. 2. Check the Reception mode setting. 3. If the Fax Parameter No.
PROBLEM SOLVING Troubleshooting Information Codes When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Meaning Action Page 400 During initial handshake, receiving station did not respond or communication error occurred. 1. Check with the other party. 2. Reload the document(s) and send again. -- 401 Remote station required a Receiving Password to receive the original.
PROBLEM SOLVING Troubleshooting Info. Code Meaning Action Page 501/502 Communication error occurred using the internal V.34 Modem. Check with the other party. -- 540/541 Communication error occurred while transmitting. 542 543/544 1. Reload the document(s) and send again. 2. Check with the other party. -- Check with the other party. -- Check with the other party. -- 550 Telephone line disconnected. 552/553 Communication error occurred while receiving.
PROBLEM SOLVING Troubleshooting Verification Stamp The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced. To remove the stamp 1 Open the ADF Input Tray. 2 Open the ADF Exit Cover. 3 (1) Remove by pulling the Stamp Assembly upward. (2) Remove the Stamp. Replace the stamp with a new one. 4 Reinstall the Stamp Assembly. PROBLEM SOLVING (see Note 1) Checking the Telephone Line NOTE 1.
PROBLEM SOLVING Troubleshooting If you do not hear a dial tone when the MONITOR key is pressed or the incoming call does not ring on your machine (No automatic receive). 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company. 2 Plug a different regular telephone into the 3 Check for dial tone through the handset. If same telephone jack. there is still no dial tone, report it to your local telephone company. or Call from another telephone to this number.
Appendix Specifications Compatibility ITU-T Group 3 Coding Scheme JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations) Modem Type ITU-T V.34, V.17, V.33, V.29, V.27ter and V.21 Modem Speed 33600 - 2400 bps Original Size A3/FLS•B4/A4/A5 Original Thickness 0.07 mm (50g/m2) - 0.
APPENDIX Specifications Phone Book Memory Capacity 200 stations Each station can register up to 36 digits for each telephone number (including pauses and spaces) and up to 15 characters for each station name Image Memory Capacity Base Memory 120 pages with 4 MB Flash Memory Card 440 pages with 8 MB Flash Memory Card 760 pages (Based on ITU-T Image No. 1 chart, using Standard Resolution) Power Consumption 174 Normal Operation Mode Energy-Saver Mode Sleep Mode Maximum : : : : Approx.
APPENDIX Options and Supplies 175 APPENDIX The DP-2500/3000 is a digital photocopier which can produce images with great clarity. Furthermore, its copying functionality can also be greatly enhanced by the addition of specially selected options and supplies. For a list of available options and supplies, see the Operating Instructions (For Copier).
APPENDIX Glossary 176 ADF (Automatic Original Feeder) The mechanism that delivers a stack of original pages to the scanner one page at a time. Automatic Reception The mode that allows you to receive fax documents without user intervention. Auto Print Reduction The method of automatically reducing a received document so that it can be printed onto a standard size piece of plain paper.
APPENDIX Glossary Duplex Scan The ability to scan both sides of 2-sided original(s) for transmission. End Receiving Station In a relay network, the final station designated to receive the document(s). FAX Parameter List The list that contains the home Fax Parameter settings that you have programmed into your machine. F.C.C. Federal Communications Commission. The U.S. Government organization that regulates communications originating or terminating in the United States.
APPENDIX Glossary Initial Sending Station In a relay network, the station that is originating the original transmission. Journal A report that is printed by your unit listing the last 100 transactions. Key Name An alternate to the station name that can be programmed for each Phone Book dialling number key. (By default it displays the first 10-characters of the station Name) Keypad A group of numeric keys located on your control panel. LCD Liquid Crystal Display. The display area of your machine.
APPENDIX Glossary Receiving Password A 4-digit password that is checked before a document is received. Relay Transmission Report A report that contains information regarding the last document transmission to a relay station. The document is set as ( → transmitted as ( → Rotation XMT ), the image is rotated by 90º and then ). Selective Reception A function that can be set so that your unit will receive from only those machines programmed into your dialer.
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Index A Adding Documents Into a File ............................. 97 Adding Telephone Numbers ............................... 25 Adjusting the Volume .......................................... 16 Auto Journal Print................................................ 33 Automatic Reception ........................................... 66 Automatic Redialing ............................................ 65 Automatic Reduction ........................................... 68 B Basic Transmission Settings .............
Index O Off-Hook Dialing...................................................57 On-Hook Dialing...................................................59 Original.................................................................33 Original (Text/Photo) ............................................39 P Password Communications................................127 Password Reception ..................................127, 130 Password Transmission .....................................127 Password-RCV.....................
Index U Use Sub-Address Temporarily .......................... 150 User Parameters ........................................... 19, 20 Using Manual Number Dialing .......................... 149 Using Password Reception ............................... 133 Using Password Transmission.......................... 132 V Verification Stamp ....................................... 39, 171 Voice Mode Transmission................................... 57 X XMT Reduction ...................................................
Facsimile Telephone Number Directory Name Telephone Number
ADVANCED FEATURES NETWORK FEATURES Operating Instructions (for Facsimile) Options DA-AR250/AS200/DS200/DS205/DS210/DS215/FG230/FG231/FK200/FK210/FS200/FS205/MD200 DA-NE200/PC200/PC210/SM08B/SM16B/SM28B/UC200/XN200/XT200; UE-410047/410048/403171 INSTALLING YOUR MACHINE GETTING TO KNOW YOUR MACHINE DP-2500/3000 Matsushita Electric Industrial Co., Ltd.
