Operating Instructions Compact Plain Paper FAX Model No. KX-FP181E Compact Plain Paper FAX with Telephone Answering System Model No. KX-FP185E Multi-Function Plain Paper FAX Model No. KX-FM189E The pictured model is KX-FP181. Please read these Operating Instructions before using the unit and save for future reference. This model is only designed to be used in the United Kingdom and Ireland.
IMPORTANT WARRANTY REGISTRATION PLEASE FAX BACK TO REGISTER FOR YOUR 12 MONTHS WARRANTY Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following: ● We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently. ● We will send you a reply fax to confirm your registration and the correct operation of your unit.
1. This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer for warranty information relating to use elsewhere within the United Kingdom. 2. This product is designed for use only on the United Kingdom and Ireland’s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions.
Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilising these convenient features, you can maximise the effectiveness of this unit.
Important safety instructions! When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like. 5.
Table of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Finding the Controls Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Overview . . . . . . . . .
Copy Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Answering Device (KX-FP185/KX-FM189 only) Setup TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 52 Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . .
Accessories Included accessories! Mains lead .........1 Telephone line Handset .............1 Handset cord .....1 Recording paper load..1 cord....................1 Order No. PQJA10039Z Order No. PQJA87S Order No. PFJXE0905Z (For KX-FP181/ KX-FM189) PFJXE0901Z (For KX-FP185) Order No. PFJA1029Z (For KX-FP181/ KX-FM189) PFJA1029Y (For KX-FP185) Order No. PFKS1043Z1 (For KX-FP181/ KX-FM189) PFKS1043Z2 (For KX-FP185) For KX-FM189 only Ink film ...............1 Operating Quick Start Sheet ....
Help Button Help function! You can print a quick reference for assistance as follows. 1 Press HELP . 2 Rotate EASY DIAL until the desired item is displayed. Display: ■ ROTATE & SET For KX-FP181 ■ For KX-FP185/KX-FM189 1. How to set the date, time, your logo and fax number 1.QUICK SET UP 1. How to send faxes with the voice guide 1.SEND GUIDE 2. How to program the features 2. How to set the date, time, your logo and fax number 2.FEATURE LIST 2.QUICK SET UP 3.
Finding the Controls Location! ■ For KX-FP181 ●To scan and store a document into memory, and then transmit or copy the stored document (p. 33, 50). ●To ●To ●To choose “Collated” (sorted) in the copy mode (p. 50). adjust volumes (p. 17). select an enlargement/reduction rate in the copy mode (p. 50, 51). ●To ●For voice muting (p. 18). D KL EF M A BC J Dial keypad NO print a quick reference (p. 7). ●To turn on/off the AUTO ANSWER mode (p. 38, 39). Display ●To initiate or exit programming.
Finding the Controls ■ For KX-FP185/KX-FM189 ●To scan and store a document into memory, and then transmit or copy the stored document (p. 33, 50). ●To ●To ●To choose “Collated” (sorted) in the copy mode (p. 50). adjust volumes (p. 17). select an enlargement/reduction rate in the copy mode (p. 50, 51). ●To ●For voice muting (p. 18). Dial keypad print a quick reference (p. 7). ●To turn on/off the AUTO ANSWER mode (p. 38, 39). Display ●To initiate or exit programming.
Finding the Controls / Setup Overview! Recording paper load Recording paper entrance Document guide(s) Document entrance Speaker (Left side of the handset cradle) Tension bar Recording paper exit ● Up to 30 sheets of printed paper can be held. Back cover Front cover Document exit Back cover open button Microphone (KX-FP185/KX-FM189 only) ● To talk with the other party when using the speakerphone. ● To record greeting messages and memo messages.
Setup Recording paper! A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of 60 g/m2 to 75 g/m2 paper or 30 sheets of 90 g/m2 paper. 1 2 Fan the stack of paper to prevent a paper jam. Pull the tension bar forward and hold open while inserting the paper. ● The paper should not be over the tab. ● If the paper is not inserted correctly, readjust the paper or the paper may jam.
Setup Connections! 1 2 3 Connect the handset cord. Connect the telephone line cord. Connect the mains lead. ● When the power is turned on for the first time, the unit will print some basic information. To Household Mains Supply (220–240 V, 50 Hz) Mains lead Connect to “LINE”. Handset cord To B.T. socket Telephone line cord Note: ● When you operate this product, the power outlet should be near the product and easily accessible.
Setup Date and time, your logo and facsimile telephone number! You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: Your facsimile telephone number FROM : Panasonic Fax FAX NO. : 1234567 Date and time 26 Feb. 2000 09:02 P1 Fax Correspondence Setting the date and time 1 Press MENU . 2 Press 3 Press SET . 4 Display: Display MENU / 1.SYSTEM SET UP , then 0 1 .
Setup Setting your logo The logo can be your company, division or name. 1 Press MENU . 2 Press 3 Press SET . 4 Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Display: Display MENU / 1.SYSTEM SET UP , then 0 2 . YOUR LOGO LOGO= RECALL MUTE (Hyphen) (Insert) SET EASY DIAL STOP (Delete) Example: Bill 1. Press 2 twice. LOGO=B Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4.
Setup To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – / = 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 ( ) ! " # $ , . _ % & ¥ RECALL Hyphen button (To insert a hyphen.) MUTE Insert button (To insert one character or one space.
Setup Setting your facsimile telephone number 1 Press MENU . 2 Press 3 Press SET . 4 Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Display: Display 1.SYSTEM SET UP MENU / , then 0 3 . YOUR FAX NO. NO.= Example: 5 Press SET . 6 Press MENU . RECALL (Hyphen) EASY DIAL NO.=1234567 SETUP ITEM [ SET STOP (Delete) ] Note: ● You can enter your facsimile telephone number by rotating EASY DIAL . If using EASY DIAL , press to move the cursor.
Volumes Adjusting volumes! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press or . ■ To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: Display / RINGER OFF= OK? YES:SET/NO:STOP 2. Press SET . SET To turn the ringer back on, press . ■ While the ringer volume is set to off: The display will show the following message. ● RINGER OFF When a call is received, the unit will not ring and will display the following.
Making and Answering Calls Voice calls - making! 1 2 Press MONITOR / DIGITAL SP-PHONE or lift the handset. Dial the telephone number. Example: ● Display TEL=2345678 Handset If you misdial, hang up and dial again. 3 When the other party answers, talk into the microphone (KX-FP185/KX-FM189) or speak with the handset. 4 When finished talking, press DIGITAL SP-PHONE (KX-FP185/ KX-FM189) or replace the handset.
Making and Answering Calls RECALL and PAUSE buttons! RECALL button (to use the recall feature) RECALL is used to access special telephone services (optional) such as call waiting. Contact your telephone company business office for details. Example: British Telecom call waiting 1. If the call waiting tone is heard during a conversation, press RECALL . 2. When the dial tone is heard, dial 2 . ● The first call is put on hold and you can talk to the second party. RECALL REDIAL/PAUSE 3.
EASY DIAL Storing names and telephone numbers in the EASY DIAL directory! For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations). 1 Press DIRECTORY PROGRAM . Display: MUTE (Insert) Display USE EASYDIAL OR / PRESS DIR.PROG. 2 Rotate EASY DIAL until the following is displayed. NAME= 3 Enter the name, up to 10 characters, by following the instructions on the next page. Example: RECALL (Hyphen) NAME=Alice EASY DIAL DIRECTORY PROGRAM 4 Press SET .
EASY DIAL To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – / = 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 ( ) ! " # $ , . _ % & ¥ RECALL Hyphen button (To insert a hyphen.) MUTE Insert button (To insert one character or one space.
EASY DIAL Editing a stored name and number 1 Rotate EASY DIAL until the desired name is displayed. Example: Mary 2 Press DIRECTORY PROGRAM . 3 Press EDIT= Press SET . REGISTERED DELETE=# Display to select “EDIT”. NAME=Mary ● 4 5 6 7 Edit the telephone number. For further details, see page 20. If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 21. Press SET . EASY DIAL Example: ● NO.
EASY DIAL Making a voice call using the EASY DIAL directory! Before using this feature, program the desired names and telephone numbers into the directory (p. 20). 1 Rotate EASY DIAL until the desired name is displayed. Example: 2 Lisa Display Press MONITOR / DIGITAL SP-PHONE or lift the handset. ● The unit will start dialling automatically. Handset DIALLING 3 When the other party answers, talk into the microphone (KX-FP185/KX-FM189) or speak with the handset.
Caller ID (KX-FP185/KX-FM189 only) Caller ID service from your phone company! This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Important: ● This unit is designed in accordance with the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.
Caller ID (KX-FP185/KX-FM189 only) Viewing caller information on the display Once a call is received, the caller’s information will be stored in the unit as a new call. After viewing, it will be stored as an old call. 1 CALLER ID SEARCH Display / Press CALLER ID SEARCH . Example (2 new calls are received): Display: 2 NEW CALLS USE EASY DIAL 2 Rotate EASY DIAL to the right (clockwise). ● The display will show the most recent caller’s number. EASY DIAL 3 Press STOP to stop viewing.
Caller ID (KX-FP185/KX-FM189 only) Sample of a Caller ID list CALLER ID LIST 14 Mar. 2000 10:37 NO. 01 02 NEW NAME WENDY ROBERTS ALLAN STONE TELEPHONE NUMBER 3456789012 4567890123 TIME OF CALL 14 Mar. 10:30 13 Mar. 08:35 ANSWER FAX TAD NO. 01 OLD NAME MIKE TIMAR TELEPHONE NUMBER 9876543210 TIME OF CALL 11 Mar. 09:35 ANSWER TEL NEW: Shows a call you have not yet viewed. OLD: Shows a call you have already viewed. FAX: TAD: Facsimile reception Telephone answering device responded.
Caller ID (KX-FP185/KX-FM189 only) Storing caller information in the EASY DIAL directory! You can store caller information (telephone number and name) in the EASY DIAL directory. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., — The caller’s information does not include a telephone number. 1 Press CALLER ID SEARCH .
Caller ID (KX-FP185/KX-FM189 only) Erasing caller information! Erasing specific caller information 1 Press CALLER ID SEARCH . Example: Display: 2 USE EASY DIAL 3453809 Press ERASE . ● The caller’s information will be erased. DELETED Example: ● 4 Display CALLER ID SEARCH Rotate EASY DIAL until the desired number is displayed. Example: 3 2 NEW CALLS EASY DIAL ERASE STOP 4561032238 To erase other items, repeat steps 2 and 3. Press STOP to exit the program.
Voice Contact Talking to the other party after fax transmission or reception! You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact 1 Press MONITOR / DIGITAL SP-PHONE while transmitting or receiving documents. Display: 2 VOICE STANDBY ● Your unit will call the other party with a distinctive ring.
Sending Faxes Sending a fax manually/using the EASY DIAL directory! 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: Document guides Handset STANDARD FAC 3 ED If necessary, press RESOLUTION repeatedly to select the desired setting (see below). OW N Manually 4 Lift the handset or press MONITOR / DIGITAL SP-PHONE .
Sending Faxes To transmit more than 10 pages at a time Convenient way to send a fax Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit. You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document. 1. Enter the fax number. ● The handset must be on the cradle. 2. Insert the document. 3. Press FAX START . To stop transmission Press STOP .
Sending Faxes Reports for confirmation To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. To change the setting, see feature #04 on page 65. Sample of a sending report SENDING REPORT 20 Jan. 2000 09:19 YOUR LOGO : YOUR FAX NO. : CODE NO. OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESULT 01 2345678 20 Jan. 09:18 06'51 SND 10(02,04,05) COMMUNICATION ERROR 43 Communication message (p.
Sending Faxes Sending a fax with the voice guide (KX-FP185/KX-FM189 only)! 1 Press HELP twice. 2 Press SET . To transmit, insert the document face down until you hear the beep. 3 Insert the document FACE DOWN until a single beep is heard and the unit grabs the document. 4 Press DIGITAL SP-PHONE and dial the fax number. ● You can also use the handset. Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.
Sending Faxes One time broadcast transmission! This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory. If you only wish to send a document once, select the parties for each transmission. Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 20). 1 Insert the document FACE DOWN. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30).
Sending Faxes Broadcast transmission to pre-programmed parties! This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the EASY DIAL directory. First program the parties (see below) then see page 37 for transmission. Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 20). Programming the stations in the broadcast memory 1 Press DIRECTORY PROGRAM twice.
Sending Faxes Adding a new station in the broadcast memory 1 Rotate EASY DIAL until the following is displayed. Display: 2 3 4 Press DIRECTORY PROGRAM . 5 ADD= Press DELETE=# to select “ADD”. Rotate EASY DIAL until the desired name is displayed. Mike Example: Press EASY DIAL SET DIRECTORY PROGRAM SET . REGISTERED Example: ● 6 Display Nikki To add other stations, repeat steps 4 and 5 (up to 20 stations). Press DIRECTORY PROGRAM to exit the program.
Sending Faxes Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 86). 1 Insert the document FACE DOWN. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30). 2 Rotate EASY DIAL until the following is displayed.
Receiving Faxes Setting the unit to receive faxes! Use only as fax Use as answering device/fax (KX-FP185/KX-FM189 only) Hi, thise... is Mik How you want the unit to receive calls You have to set this. You have a separate telephone line just for faxes. You want to receive all voice and fax calls automatically. FAX ONLY mode (p. 41) TAD/FAX mode (p. 52) Set feature #77 to “FAX ONLY” (p. 71). Set feature #77 to “TAD/FAX” (p. 71). Turn AUTO ANSWER on by pressing AUTO ANSWER .
Receiving Faxes Use as telephone/ automatic fax Mostly voice calls Ring Ring Ring Ring Ring Ring Other options With answering machine (KX-FP181 only) You can use the fax machine with an answering machine, see pages 42 and 43. You want to answer the voice call yourself and receive fax calls without rings. You plan to answer the calls yourself. TEL/FAX mode (p. 44) TEL mode (p. 40) Set feature #77 to “TEL/FAX” (p. 71). If you have a computer attached to the same telephone line, see page 43.
Receiving Faxes TEL mode! (answering all calls manually) Activating the TEL mode If the arrow (▼) is shown on the right of the display, turn it off by pressing AUTO ANSWER . Display: TEL MODE ON Display Handset Receiving a fax manually 1 When the unit rings, press DIGITAL SP-PHONE (KX-FP185/KX-FM189) or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press FAX START . CONNECTING.....
Receiving Faxes FAX ONLY mode! (all calls are received as faxes) Activating the FAX ONLY mode 1 2 Set feature #77 to “FAX ONLY” (p. 71). If the arrow (▼) is not shown on the right of the display, turn it on by pressing AUTO ANSWER . Display: Display FAX ONLY MODE ▼ ON ● The unit will automatically answer all calls and only receive fax documents. AUTO ANSWER Note: ● The number of rings before a call is answered in the FAX ONLY mode can be changed (feature #06 on page 65).
Receiving Faxes Using the unit with an answering machine (KX-FP181 only)! Setting up the fax machine and an answering machine 1 Connect the answering machine. Remove the stopper with your finger and connect the cord to the EXT jack. Stopper Extension telephone adaptor (not included) Answering machine (not included) Telephone line cord (not included) 2 3 Set the number of rings on the answering machine to less than 4. ● This will allow the answering machine to answer the call first.
Receiving Faxes How the fax machine and answering machine work Receiving voice calls The answering machine will record voice messages automatically. Receiving fax calls The fax machine will receive documents automatically when the machine detects a calling tone. Receiving a voice message and fax document in one call The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.
Receiving Faxes TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below. A call is received. This message will be played to the calling party (KX-FP185/KX-FM189 only). The fax machine will not ring.
Receiving Faxes When an extension telephone is connected A call is received. The fax machine will not ring but the extension telephone will ring twice. TEL/FAX delayed ring count This message will be played to the calling party (KX-FP185/KX-FM189 only). Hello! To send a fax, start transmission. To speak with someone, please wait. Voice call Ring Ring ● The call is connected. Fax calling tone* The fax machine will automatically receive documents without ringing.
Receiving Faxes Turning the AUTO ANSWER mode on remotely!! When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone. AUTO ANSWER mode: — FAX ONLY mode — TEL/FAX mode — TAD/FAX mode (KX-FP185/KX-FM189 only) ■ For KX-FP181 1. Call your unit and wait for 10 rings. ● You will hear a beep signal. 2. — To switch to the FAX ONLY mode: Press within 8 seconds.
Receiving Faxes Extension telephone! If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press FAX START on the fax machine. Important: ● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. 1 2 3 When the extension telephone rings, lift the handset of the extension telephone.
Receiving Faxes Receive polling! (retrieving a fax placed on another fax machine) This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call. 1 For KX-FP181 Press MENU three times. Display: 3.POLLING For KX-FP185/KX-FM189 Press MENU four times. Display 4.POLLING 2 3 Press SET . 4 Press SET . Dial the fax number.
Receiving Faxes Pager call! This feature allows your unit to call your pager when your unit receives an incoming voice message (KX-FP185/KX-FM189 only) or a fax document. 1 Press MENU . 2 Press Display: 1.SYSTEM SET UP 7 Press SET . ● The unit will dial the stored number. PAGER TEST , then 7 0 . For KX-FP181: FAX PAGER CALL For KX-FP185/ KX-FM189: PAGER CALL 3 Press SET . 4 Rotate EASY DIAL to select “ON”. 8 9 Check that your pager receives a pager test call.
Copying Making a copy! The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can be copied. 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: Document guides STANDARD FAC ED Make sure the handset is on the cradle. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30).
Copying To enlarge a document Select “200%” or “150%” by pressing COPY ZOOM part of the document and print it on two pages. Example of a 200% enlarged copy Original document (+). The unit will only enlarge the centre Example of a 150% enlarged copy Enlarged copy Original document A B C D Enlarged copy A B C D B C B C E F G H E F G H Area to be enlarged Area to be enlarged F G F G To reduce a document The unit can reduce the original document.
Setup (KX-FP185/KX-FM189 only) TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically) When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.
Greeting (KX-FP185/KX-FM189 only) Pre-recorded greeting messages! The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 54. ■ When the unit is ready to receive voice and fax calls: Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.
Greeting (KX-FP185/KX-FM189 only) Recording your own greeting messages! You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes. Suggested messages TAD/FAX greeting message “This is (your name, business and/or telephone number).
Greeting (KX-FP185/KX-FM189 only) Checking the greeting messages 1 Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 71). 2 If the arrow (▼) is not shown on the right of the display, turn it on by pressing AUTO ANSWER . If the arrow (▼) is shown on the right of the display, turn it off once then on again. TAD/FAX mode: TAD/FAX MODE TEL/FAX mode: TEL/FAX MODE ● The unit will play the greeting message.
Incoming Messages (KX-FP185/KX-FM189 only) Listening to recorded messages! When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 68). Press PLAY MESSAGES . Only the new recorded messages will be played. ● Adjust the speaker volume using or .
Incoming Messages (KX-FP185/KX-FM189 only) Erasing recorded messages! Erase unnecessary messages to prevent memory from becoming full. Erasing a specific message 1 Press ERASE while listening to the message you want to erase. Display: Display ERASING MESSAGE ERASED Erasing all the messages Check that you have listened to all of the recorded messages. 1 START SET Press ERASE . Display: ERASE STOP 1.ALL MESSAGES PRESS START 2 Press START .
Recording (KX-FP185/KX-FM189 only) Memo message! (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. 1 Press RECORD . Display: 1.MEMO MESSAGE Display PRESS START 2 Press START . ● A long beep will sound. MEMO RECORDING 3 4 Speak clearly about 20 cm away from the microphone. RECORD Microphone When finished recording, press STOP .
Remote Operation (KX-FP185/KX-FM189 only) Operating from a remote location! The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #11 on page 66) and set the unit to the TAD/FAX mode before going out (p. 52).
Remote Operation (KX-FP185/KX-FM189 only) Operation from a remote touch tone telephone! Listening to recorded messages 1 2 Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically. Voice guide example: 3 new messages. To repeat only the new messages: Press 4 . ● To repeat the current message: Press 1 .
Remote Operation (KX-FP185/KX-FM189 only) Other remote operations ■ Erasing a specific message ■ 4 while listening to the message you Press want to erase. Turning the message transfer on or off You must pre-program a transfer telephone number beforehand (feature #60 on page 70). Voice guide example: Press 8 1 to turn ON the message transfer. Message transfer is set. Transfer phone number is 123456789. The message has been erased. ● ■ A long beep will also sound.
Option (KX-FP185/KX-FM189 only) Transferring recorded messages to another telephone! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation. Program the transfer telephone number first (feature #60 on page 70) and set to the TAD/FAX mode. An incoming voice message is recorded in your unit. Your unit calls the transfer telephone number.
Option (KX-FP185/KX-FM189 only) Recording your own transfer greeting message! The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” 1 Press MENU . 2 Press 3 Display: 1.SYSTEM SET UP 7 When finished recording, press STOP . ● The unit will repeat your message. Adjust the volume using or . 8 Press MENU . , then 6 1 . TRNS-GREETING Press SET .
Features Summary Programming! The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 65–71). General programming method 1 Press MENU . 2 Select the feature you wish to program. ■ For basic features (p. 65, 66) Rotate EASY DIAL until the desired feature is displayed. ■ For advanced features (p. 67–71) Rotate EASY DIAL until the following is displayed. ADVANCED MODE Display: 1.
Features Summary Basic features! Programming table Code Display & Feature SET DATE & TIME #01 To set the date and time YOUR LOGO #02 To set your logo YOUR FAX NO. #03 To set your facsimile telephone number SENDING REPORT #04 To print and check the sending report for fax transmission results (p.
Features Summary Basic features (cont.)! How to set menu options 1. Press MENU . 3. Press SET . 2. Rotate EASY DIAL until the desired feature is displayed. 4. Rotate EASY DIAL until the desired setting is displayed. 5. Press SET . 6. Press MENU . Note: ● Step 4 may be slightly different depending on the feature. ● See page 64 for more details. Programming table (cont.
Features Summary Advanced features! How to set menu options 1. Press MENU . 3. Press SET . 2. Rotate EASY DIAL until “ADVANCED MODE” is displayed. 4. Rotate EASY DIAL until the desired setting is displayed. Press SET and rotate EASY DIAL until the desired feature is displayed. 5. Press SET . 6. Press MENU . Note: ● Step 4 may be slightly different depending on the feature. ● See page 64 for more details.
Features Summary Advanced features (cont.)! How to set menu options 1. Press MENU . 3. Press SET . 2. Rotate EASY DIAL until “ADVANCED MODE” is displayed. 4. Rotate EASY DIAL until the desired setting is displayed. Press SET and rotate EASY DIAL until the desired feature is displayed. 5. Press SET . 6. Press MENU . Note: ● Step 4 may be slightly different depending on the feature. ● See page 64 for more details. Programming table (cont.
Features Summary Code Display & Feature ■ To alert you with beeps when there is less than 60 seconds of remaining recording time RECEIVE ALERT #44 To alert you with beeps when a received document is stored into memory due to a problem. FRIENDLY RCV #46 To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep). ■ If you hear slow beeps, erase the recorded messages (p. 57). The beeps will stop.
Features Summary Advanced features (cont.)! How to set menu options 1. Press MENU . 3. Press SET . 2. Rotate EASY DIAL until “ADVANCED MODE” is displayed. 4. Rotate EASY DIAL until the desired setting is displayed. Press SET and rotate EASY DIAL until the desired feature is displayed. 5. Press SET . 6. Press MENU . Note: ● Step 4 may be slightly different depending on the feature. ● See page 64 for more details. Programming table (cont.
Features Summary Code #70 Display & Feature FAX PAGER CALL (KX-FP181) PAGER CALL (KX-FP185/ KX-FM189) If you have a pager and wish to know when your unit receives an incoming message (KX-FP185/ KX-FM189 only) or a fax, activate this feature. MELODY RINGER #71 To set the ring melody Settings How the unit operates See page 49 for details.
Error Messages Reports! If your unit cannot send a fax, check the following. – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 32). Communication message COMMUNICATION ERROR Error code Cause & Remedy 40–42 46–52 58, 65 68, 72 FF ● A transmission or reception error occurred. Try again or check with the other party.
Error Messages Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message Cause & Remedy ● There is something wrong with the unit. Contact our service personnel. COVER OPEN ● The covers are open. Close them. CHECK FILM ● CALL SERVICE CALL SERVICE2 The ink film is empty. Replace the ink film with a new one (p. 83, 84). ● The ink film is not installed. Install it (p. 83, 84). ● The ink film is slack. Tighten it (see step 6 on page 84).
Error Messages Display message MEMORY FULL MESSAGE FULL MODEM ERROR NO FAX REPLY PAPER JAMMED PC FAIL OR BUSY PLEASE WAIT POLLING ERROR REDIAL TIME OUT REMOVE DOCUMENT Cause & Remedy ● When making a copy, the document being stored exceeds the memory capacity of the unit. Press STOP to clear the message. Divide the document and try again. ● There is no memory left to record a voice message. Erase unnecessary messages (p. 57) (KX-FP185/KX-FM189 only).
Operations When a function does not work, check here before requesting help! General Problem Cause & Remedy The mains lead or telephone line cord is not connected. Check the connections (p. 12). ● If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter. I cannot make and receive calls. ● The unit does not work.
Operations Fax – sending Problem Cause & Remedy I cannot send documents. ● The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 12) (KX-FP181 only). ● The other party’s fax machine is busy or has run out of recording paper. Try again. ● The other party’s machine is not a facsimile. Check with the other party. ● The other party’s fax machine rings too many times. Send a fax manually – dial the number, confirm the fax tone, then press FAX START .
Operations Fax – receiving (cont.) Problem Cause & Remedy The recording image is faint. ● The other party sent a faint document. Ask them to send a clearer copy of the document. ● The thermal head is dirty. Clean it (p. 82). The printing quality is poor. ● A blank sheet is ejected. ● Some paper has instructions recommending which side to print on. Try turning the paper over. ● Check the document of the other party.
Operations Copying (cont.) Problem Cause & Remedy The printing quality is poor. ● Some paper has instructions recommending which side to print on. Try turning the paper over. The printing is faint. ● You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper. Original Copy AB C Using an answering machine (KX-FP181 only) Problem Cause & Remedy I cannot receive documents automatically. ● I cannot receive voice messages.
Operations Answering device (KX-FP185/KX-FM189 only) Problem Cause & Remedy New voice messages cannot be recorded in the TAD/FAX mode. ● The memory is full. Erase unnecessary messages (p. 57). I cannot retrieve recorded messages from a remote location. ● Press the remote operation ID (feature #11 on page 66) correctly and firmly. If a power failure occurs! The unit will not function. The unit is not designed for making emergency telephone calls when the power fails.
Jams Recording paper jam! If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows. 1 Open the front cover by pulling up the centre part. Centre part Front cover 2 Push the back cover open button ( 1 ) and open the back cover ( 2 ). Back cover 2 1 Back cover open button 3 Remove the jammed recording paper.
Jams Sending document jams! If the unit does not release the document during feeding, remove the jammed document as follows. 1 2 3 Open the front cover by pulling up the centre part. Remove the jammed document carefully. Centre part Close the front cover securely. Note: ● Do not pull out the jammed paper forcibly before opening the front cover. Front cover Jammed document Sending document does not feed, or multi-feeds! If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Cleaning Document feeder! If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder. Disconnect the mains lead and the telephone line cord. 1 2 3 4 5 6 Open the front cover by pulling up the centre part. Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly. Clean the glass with a soft dry cloth.
Ink Film Replacing the ink film! When the unit runs out of ink film, the following message will be displayed. Display: CHECK FILM Install a new ink film. The following ink film is available for replacement. Each roll prints about 140 A4 size pages. See page 6 for accessory information. Model No. KX-FA55X: Replacement film (2 rolls) 1 Open the front cover by pulling up the centre part. Centre part Front cover 2 2 Back cover Push the back cover open button ( 1 ) and open the back cover ( 2 ).
Ink Film 4 Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Tags Stopper New ink film Stopper “T” shaped gear (blue) 5 Insert the blue core of the front ink film roll into the right slot of the unit ( 1 ). Insert the “T” shaped gear (blue) into the left slot of the unit ( 2 ). Insert the back ink film roll ( 3 ).
Print Reports Reference lists and reports! You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 65–71). Telephone number list: provides you with names and telephone numbers which are stored in the EASY DIAL directory. The telephone number codes are as shown below. P: A pause has been entered. F: A recall has been entered. Journal report: keeps records of fax transmission and reception.
Specifications Technical data about this product! Applicable Lines: Document Size: Effective Scanning Width: Recording Paper Size: Effective Printing Width: Transmission Time*: Public Switched Telephone Network Max. 216 mm in width / Max. 600 mm in length 208 mm A4: 210 mm x 297 mm 202 mm ■ KX-FP181: Approx. 12 s/page (Original mode)** ■ KX-FP185/KX-FM189: Approx. 8 s/page (Original mode)** Scanning Density: Horizontal: 8 pels/mm Vertical: 3.85 lines/mm –“STANDARD” mode 7.
Important Information Important Information! The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected. Method of connection This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket. Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office. This apparatus may be connected to the following types of installation.
Important Information Fitting a plug to the mains lead! This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 5 amp fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or BSI to BS1362. Check for ASTA mark mark or the BSI on the body of the fuse. If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced.
Guarantee Condition of guarantee! This guarantee is in addition to and does not in any way affect any statutory or other rights of consumer purchasers. If within the applicable guarantee period, the appliance proves to be defective by reason of faulty design, workmanship or materials, we undertake subject to the following conditions to have the defective appliance (or any part or parts there of) repaired or replaced free of charge. 1.
Index Index! A Accessories . . . . . . . . . . . . . . . . . . . .6 Advanced features . . . . . . . . . . .67–71 Alert (Memory reception)(Feature #44) .40, 69 (Message)(Feature #42) . . . . . . . .68 (Recording time)(Feature #43) . . .69 AUTO ANSWER mode . . . . . . . .38, 39 AUTO ANSWER setting (Feature #77) . .71 Auto disconnection (Feature #49) . . .69 B Basic features . . . . . . . . . . . . . . .65, 66 Broadcast programming list . . . . . . . .85 Broadcast sending report . . . . . . . . .
Index O Overseas transmission mode (Feature #23) . . . . . . . . . . . . . . . .67 P Pager call (Feature #70) . . . . . . . . . .71 Paper jam . . . . . . . . . . . . . . . . . . . . .80 PAUSE button . . . . . . . . . . . . . . . . . .19 Power down report . . . . . . . . . . . . . .79 Power failure . . . . . . . . . . . . . . . . . . .79 Power supply . . . . . . . . . . . . . . .12, 86 Printer test list . . . . . . . . . . . . . . . . . .85 Printing paper size . . . . . . . . . . . . . .
0682 Kyushu Matsushita Electric Co., Ltd.