Penpower WorldocScan X User Manual Version: v1.
Penpower Technology Ltd. Software User License Agreement You are licensed to legally use this software program (“the Software”) by Penpower Technology Ltd (“Penpower”) under this license agreement (“The Agreement”). If you do not agree with any of the provisions in this Agreement, please do not install, copy or use the Software. By using the Software, you are deemed to fully understand and accept the provisions of this Agreement. 1.
Penpower will provide you with the Software and support services in respect of the Software to the maximum extent permitted by law. However, Penpower does not warrant that the Software and information included in the package of the Software contain no defects or errors.
Contents Chapter 1 Product Introduction............................................................ 1-1 1.1 Product Features......................................................................................... 1 - 1 Chapter 2 Getting Started...................................................................... 2-1 2.1 Install Software.......................................................................................... 2 - 1 2.1.1 System Requirement..................................................
.6 View File Details........................................................................................ 5 - 9 5.7 Upload to Cloud....................................................................................... 5-10 5.8 Copy or Move to Category....................................................................... 5-13 5.9 Change Storage Path................................................................................ 5-14 Chapter 6 Search of Files............................................
Chapter 1 Product Introduction Chapter 1 Product Introduction 1.1 Product Features WorldocScan X offers the best solution for document management. The program allows you to scan paper documents or import files, convert them into PDF, JPEG, BMP or TIFF files, and make management. ● Manage & share WorldocScan X lets you manage and share scanned docs in the best ways possible. ● Transports data into searchable PDF WorldocScan X converts scanned paper documents or existing files into searchable PDF documents.
Chapter 2 Getting Started Chapter 2 Getting Started 2.1 Install Software 2.1.1 System Requirement ●● Windows 7 / Vista / XP ●● 1GB RAM or above ●● 1.5GB of available hard disk space ●● USB Port 2.1.2 Software Installation Place the installation CD in the CD/DVD-ROM drive and the system will automatically run [Setup.exe]. Please click on [Install WorldocScan X] to begin the installation process. 1. You will see the installation wizard on the screen. Please click [Next] to continue.
WorldocScan X 2. Please read the license agreement carefully and check [I accept the terms of the license agreement]. Then click on [Next] to continue. 3. At the folder selection screen, you can use the system default folder or click on [Browse] to select an installation folder. Click on [Next] to continue. 4. Click [Install] to begin the installation. If you want to change the storage path, please click [Back] to return to the previous step.
Chapter 2 Getting Started 5. The installation progress is displayed on screen. 6. After WorldocScan X is installed, please proceed to install PDF IFilter. Please Click [Next] and follow the instructions to install PDF IFilter on your computer. 7. When the installation is completed, click [Finish] to exit.
WorldocScan X 2.2 Launch WorldocScan X Run WorldocScan X from [����������������������������������������������� Start/All Programs/Penpower WorldocScan X/WorldocScan X] or click the [WorldocScan X] desktop icon to launch WorldocScan X. 8 Registration When you run WorldocScan X, you are prompted to register online. Click [Register now] to register right away. If you click [Register later], you may go to [About WorldocScan X] and choose [Register] when you are ready to register.
Chapter 2 Getting Started 2.3 Online Help WorldocScan X provides excellent online help info: 1. Click Help/User Manual to find the user manual. 2. Click About WorldocScan X, you can go to Penpower Technology Ltd. official website at the left bottom to get more information. 3. Also you can send e-mail to our customer service contact by pressing Feedback at the right bottom. It will open your email software, copy and paste hardware information and email to us.
Chapter 3 Add Files to WorldocScan X Chapter 3 Add Files to WorldocScan X With WorldocScan X, it is easy to organize and share your scans and then you can also perform image enhancement or PDF creation, and much more functions. 3.1 Workspace Overview 1 Categories Pane 3 Current Category 2 Menu 6 5 4 Toolbar Status Bar 7 Switch View Mode Files Pane This is where you control data. Categories can be freely created, moved, deleted, renamed, and so on.
WorldocScan X 3.2 Load Files from Scanner (WorldocScan Pro Scanner) 3.2.1 Scan Directly and Offline WorldocScan Pro Scanner is a cordless scanner, allowing you to scan anywhere. No computer connection is needed to scan. Simply charge it up and then insert your documents to scan. The scanner scans the documents and save the image into the inner flash immediately. Note: Please disconnect the scanner to your PC when you scan the documents. 1.
Chapter 3 Add Files to WorldocScan X 3.2.3 Clean the Scanner You can find a cleaning sheet in the package. Please stick it in the scanner as below and move it back and forth to clean the scanner when the scans are not clear. 3.2.4 Save Documents to WorldocScan X Connect the scanner to your PC and you can load scanned images to save into WorldocScan X. Please follow the steps below to load scans from your WorldocScan Pro sanner. Step1. select [File/Load Files From Scanner] or click from the toolbar.
WorldocScan X 8 Loading record "Not Loaded" means those files which have never been imported to WorldocScan X. "Loaded" means those files which have been imported to WorldocScan X. "All" means all files including “Not Loaded” and “Loaded” files. 8 Remove images from scanner after loading Check this item to remove images from scanner after importing them. Step3. Click [Next] and wait util the importing is completed.
Chapter 3 Add Files to WorldocScan X 3.3 Scan Files (WorldocScan 410 Scanner) Connect the scanner to your PC and begin to scan your files into WorldocScanX. Then you can view, edit, and manage files in WorldocScan X. Please follow the steps below to scan single page or multiple pages. 3.3.1 Scan Single Page Step1. Place the original you wish to scan face-down and align it to the right side of the scanner slot. Notes : 1.
WorldocScan X Basic settings 1. Source Type: According to your different scan sources, you can select [Document], [Picture], [DM], or [Others] in this function before scanning. WorldocScan X provides the optimal default settings to meet the type you select. If you have selected the type here, there is no need to change the scan settings ererytime once you scan different sources. Page number: Select [Single] to scan single page. 2.
Chapter 3 Add Files to WorldocScan X More Settings 1. Scan Document Advance Settings File Type: This function allows you to choose to save the scanned document as a PDF, JPEG, BMP, or TIFF file. Document Color: WorldocScan X offers you a variety of scanning output types, including [B/W Document], [Gray Scale Document], or [Color Document]. Paper Size: WorldocScan X supports a variety of page size settings, including Letter (8.5”*11.0”), Legal(8.5”*14.0”), A4 (8.3”*11.7”), A5 (5.8”*8.
WorldocScan X 3. Save Advance Settings: Set Password: If you select the file format as PDF, you can offer a password-lock function to protect confidential documents. You can check the [Set Password] option in the [PDF Settings] field and enter a custom password in the field. Quality: You can also adjust the quality of PDF or JPEG file by moving the sliding bar. Step 4. Once all settings have been set, please click on the [Scan] button to start scanning the document.
Chapter 3 Add Files to WorldocScan X Step 5. Once the document has been scanned, the preview thumbnail of the document will be displayed on screen. You can rotate the scan by clicking the [Rotate Counterclockwise] or [Rotate Clockwise] button. deskew the scan by clicking [Deskewing] , and crop the scan by clicking [Crop] . For more details to use [Deskewing] and [Crop], please refer section 5.2.
WorldocScan X Step 7. Once the file is created, it will be saved in the current targeted category and displayed on the screen for you to view and edit. If you have not specified a file name for this file, the file name will be the creation date, by default. You can rename the file name later.
Chapter 3 Add Files to WorldocScan X 3.3.2 Scan Multiple Page Step1. Place the first page of the originals you wish to scan face-down and align it to the right side of the scanner slot. Notes: 1. When the paper inserted into the scanner, it will be automatically loaded into the scanner. Do not attempt to force a document into the scanner. 2. Please remove all objects attached to the paper before scanning, including labels, post-it notes and staples to avoid damage to your scanner or poor scanning quality.
WorldocScan X Basic settings 1. Source Type: According to your different scan sources, you can select [Document], [Picture], [DM], or [Others] in this function before scanning. WorldocScan X provides the optimal default settings to meet the type you select. If you have selected the type here, there is no need to change the scan settings ererytime once you scan different sources. Page number: Select [Multiple] to scan multiple pages. 2.
Chapter 3 Add Files to WorldocScan X More Settings 1. Scan Document Advance Settings File Type: This function allows you to choose to save the scanned document as a PDF, JPEG, BMP, or TIFF file. Document Color: WorldocScan X offers you a variety of scanning output types, including [B/W Document], [Gray Scale Document], or [Color Document]. Paper Size: WorldocScan X supports a variety of page size settings, including Letter (8.5”*11.0”), Legal(8.5”*14.0”), A4 (8.3”*11.7”), A5 (5.8”*8.
WorldocScan X 3. Save Advance Settings: Set Password: If you select the file format as PDF, you can offer a passwordlock function to protect confidential documents. You can check the [Set Password] option in the [PDF Settings] field and enter a custom password in the field. Quality: You can also adjust the quality of PDF or JPEG files by moving the sliding bar. Step 4. After you set the scan preferences, please click [Next]. You will see the scan preview screen as below.
Chapter 3 Add Files to WorldocScan X Step 5. Click [Scan] to start scanning the first page. While scanning, the scanning progress will be shown as a percentage at the bottom of the window. If you want to give up scanning, please click [Close]. Tip: If you check [Auto detect paper], the scanner will start to scan the document once you insert paper. Step 6. When the scan is completed, you can see the preview thumbnail of the scanned document in the [Scanned File Buffer].
WorldocScan X Step 7. To edit the scanned document, click on the file's icon and then use the toolbar below for Rotate Counterclockwise , Rotate Clockwise , Deskew Image , Crop Image , Move Forward , Move Backward , Delete and Show Scanned Image . For more details to use [Deskewing] and [Crop], please refer section 5.2.
Chapter 3 Add Files to WorldocScan X Step 9. When all pages are scanned, please click on the [Convert] (PDF format) or [Finish] (JPEG and TIFF format) button to complete the [Scan multiple documents] and view the newly scanned file in the document area. Tip: If you select PDF as the file type, the scanned images will be converted to one file. If you select the JPG or BMP file type, the scanned images will be saved individually.
WorldocScan X 3.4 Import Files Besides scanners, you can directly import PDF, BMP, JPG, or TIFF files from other disks into WorldocScan X. Step1. Go to the [File] menu and choose [Import files]. (WorldocScan 410 Scanner) (WorldocScan Pro Scanner) Step2. Choose the files that you wish to import into WorldocScan X. The files will be imported into WorldocScan X immediately. You can assign these files into any category, rename these files, or so on.
Chapter 4 Workspace Chapter 4 Workspace 4.1 Files Pane There are two view modes: Thumbnails Mode and List Mode . 8 Thumbnails Mode Thumbnails Mode is the default view mode. It displays thumbnail representations of the first page of each document and provides easy identification of the files. You can adjust the size of the thumbnail icons. There are kinds of thumbnails in the Files pane. PDF thumbnails appear with a icon. Image thumbnails appear with a icon. Double-click a thumbnail to view this file.
WorldocScan X 8 List Mode In List Mode , your files appear in ordered rows containing information, such as file name, type, size, creation date, and status of searchability. Double-click an item to open it.
Chapter 4 Workspace 1 2 Load Files from Scanner (Pro) L o a d f i l e s i n t o Wo r l d o c S c a n X f r o m WorldocScan Pro Scanner. Scan Files (410) Scan files with WorldocScan 410 scanner. E-mail Send the selected file(s) as attachment(s) to your e-mail software. Click the arrow on the right of the button and you can select an option from the drop-down list.
WorldocScan X 4.2 Categories Pane WorldocScan X provides two main categories, Local Documents and Cloud Documents. The categories pane on the left side of the main screen helps you to control files and categories in a more organized way.
Chapter 4 Workspace Click this button to quickly return to main category. 1 Home 2 Back 3 Add/Delete Cloud Documents WorldocScan X allows multi-layer categories. Click this button and you can return to the higher layer category. Add/delete a category or subcategory. Click Local Document\All Document to display all documents in Local Documents. Click this button to display all documents in Cloud Documents. The default cloud storages include Dropbox, Google Drive, and SkyDrive.
WorldocScan X 4.3 Menu There are five main menus, appearing at the top of the screen: [File], [Edit], [View Mode], [Settings], and [Help]. 8 File Add files into WorldocScan X in two ways: Load Scanned Images and Load Image Files. (WorldocScan Pro Scanner) (WorldocScan 410 Scanner) Load Files From Load images WorldocScan Pro Scanner to WorldocScan X. Scanner(Pro) Scan Files (410) Scan files with WorldocScan 410 scanner. Import Files Load images in hard drives to WorldocScan X.
Chapter 4 Workspace 8 Edit Select All Select all documents in the current targeted category. Copy to Copy documents to the selected folder. Delete Delete the selected file(s). Rename Rename the selected file. Copy to Category Move to Category Copy the selected files to another category. Move the selected files to another category. Upload data to Dropbox, Google Drive, or SkyDrive. (SkyDrive is only available in Windows 7 or above.
WorldocScan X 8 Settings Calibrate Scanner User Settings Change Storage Path Cloud Storage Settings Click [Calibrate Scanner] to calibrate the WorldocScan 410 scanner. For WorldocScan Pro scanner, insert the calibration sheet and the calibration will start automatically. Click [User Settings] to change preferences of [Browse settings] and [Recognition languages settings]. Change the file storage path of WorldocScan X. Select the cloud storages you want to use.
Chapter 4 Workspace Storage Path Setting WorldocScan X uses the path [My Documents\My WorldocScan X] as the file storage path where all files and categories managed by WorldocScan X are located. The file storage path can be changed if necessary. For more instructions, please refer the §5.9 Change Storage Path. Cloud Storage Settings The data in WorldocScan X can be uploaded to three cloud storages, including Dropbox, Google Drive, and SkyDrive.
WorldocScan X 8 Help User Manual Click User Manual to refer to the in-product Help. About WorldocScan X See more information about WorldocScan X.
Chapter 5 View and Edit Files Chapter 5 View and Manage Files WorldocScan X offers the best solution for document management. Not just convert documents or files into searchable PDF documents, but also allow smart keyword search through which you can find documents using keywords. 5.1 Convert Each File to PDF Format 1. Tap one or more files and then click in the toolbar. 2. In this dialog box, you can set the properties of PDF file(s). 8 Set Password Check this item and then input your own password.
WorldocScan X 3. Click [Start Converting]. 4. After the conversion is completed, you can check the conversion details and then click [Close].
Chapter 5 View and Edit Files 5.2 Merge Files to A PDF File 1. Tap one or more files and then click in the toolbar. 2. In the dialog screen, you can set the properties of PDF file. 1 2 3 4 9 5 6 7 8 10 1 Rotate the selected page counterclockwise 90 degrees. 2 Rotate the selected page clockwise 90 degrees. 3 Open the Deskewing screen. 4 Open the Boundary Adjustment screen. 5 6 7 8 9 10 Move the selected page forward. Move the selected page forward Backward. Delete the selected page.
WorldocScan X 8 Deskewing You can deskew the picture at here. The base unit is one degree. You can also input a digital number from -179 to 180. Click OK to confirm your modification. 8 Boundary Adjustment You can crop the image manually with this feature.
Chapter 5 View and Edit Files Step 1. Drag the mouse to mark the reserved rectangle on the image, then click Preview. Step 2. At this previewed image, click OK to confirm your modification or Cancel to redo it. 3. Click [Convert] in the right button.
WorldocScan X 5.3 Convert to Word\Excel Files 1.Right-click a file and select [Convert to Word File] or [Convert to Excel File] in the menu. You can also click the (Convert to Word) button or Excel) button on the toolbar. Take Covert to Word File for example. (Convert to 2. Select the file storage location for the file that you are converting. Tips: 1. You can select the recognition language of the document from the langauge menu. 2.
Chapter 5 View and Edit Files 5.4 View Files To view a file in the WorldocScan X application, please: 1. Select a file in the Files pane. 2. Double-click this file or right-click on it and select [Open File] to open this file. 3. You can click the print button in the toolbar to print out this file. Note: If you are using Adobe Reader X, the toolbar is hidden by default. If you want to show the toolbar, please right-click the document and then choose Page Display Preferences from the context menu.
WorldocScan X 5.5 Delete Files 1. Select the files that you want to delete. Tip: To delete all files in the target category, please right-click an empty area in the browse window and choose [Select All] from the context menu or go to the [Edit] menu and choose [Select All]. 2. Right click this file and select [Delete File], or select [Edit\Delete] to delete the selected files.
Chapter 5 View and Edit Files 5.6 View File Details 1. Right-click a file. 2. Select [Display File Details] in the menu. 3. You can view additional file information, including note annotations, file size, file page, creation date, and so on. Tip: You can edit the note annotations by directly typing your note in this field.
WorldocScan X 5.7 Upload to Cloud The data in WorldocScan X can be uploaded to the coloud storages as well, such as Dropbox, Google Drive, and SkyDrive. Before uploading data to cloud, please go to [Settings]\ [Cloud Storage Settings] to select the cloud storages you want to use. Note: SkyDrive is only available in Windows 7 or above. 1. Select the files that you want to upload to cloud, and right click to choose [Upload to Cloud]. 2. Select a cloud storage where you want to upload data. 3.
Chapter 5 View and Edit Files 4. After the installation is completed, you can begin to upload data to the cloud storage. Take Google Drive for example. Select the files you want to upload and right click to select [Upload to cloud]\ [Google Drive]. The system will remind you to log in first. Similarly, it is needed to log in first before uploading data to Dropbox or SkyDrive. 5.
WorldocScan X 6. When the uploading is done, you can click [Cloud Documents]\ [Google Drive] on the category pane to view or edit the uploaded data.
Chapter 5 View and Edit Files 5.8 Copy or Move to Category You can use the Categories pane to move or copy the current category and all files under it to another category. 1. Right-click a category and select [Move to Category] or [Copy to Category]. 2. For destination, choose where you want to copy or move the files. Click [OK]. Once the copying or moving process is completed, you will see all the files under the source category are moved or copied to the destination category.
WorldocScan X 5.9 Change Storage Path WorldocScan X installs a [My WorldocScan X] folder under the path [C:\Documents and Settings\My Documents]. WorldocScan X stores files into this folder by default. The file storage path can be changed if necessary. 1. Choose [Settings\Change Storage Path]. 2. That will bring up a [Storage Path Setting] dialog box. The current file storage path is listed above. 3. Click to select a new path. The new path is listed for you confirm. 4.
Chapter 6 Search of Files Chapter 6 Search of Files Choose one of the following ways to find files quickly: • Sorting • Keyword Search 6.1 Sorting Click the Sort button on the toolbar to sort the files so that you can quick identify the files you want. There are four sorting criteria. : Sort by file name : Sort by file type : Sort by file size : Sort by file creation time 6.2 Keyword Search WorldocScan X provides the keyword search function to search file name and the note field in your files.
WorldocScan X 3. Click the [Search] button . Note: On 32 bit system, WorldocScan X does not support RTF file full-text search. 4. The search results will be displayed in the [Search Result] category. Click close the [Search Result]category.
Chapter 7 Other Accessible Features Chapter 7 Other Accessible Features 7.1 Email Files Please follow the instructions below to insert selected documents or pictures in an email message as attachments. Note: An Internet connection and a supported email software program are required. 1. In the document area, select the documents or images. 2. Click the email button in the toolbar. 3. Your email programs opens and the selected files are attached to an email message. 4.
Appendix: Recognition Languages Abkhaz Adyghe Afrikaans Agul Albanian Altaic Armenian (Eastern) Armenian (Grabar) Armenian (Western) Avar Aymara Azerbaijani (Cyrillic) Azerbaijani (Latin) Bashkir Basic programming language Basque Belarussian Bemba Blackfoot Breton Bugotu Bulgarian Buryat C/C++ programming language Catalan Chamorro Chechen Simple chemical formulas Chukcha Chuvash For MICR CMC-7 text type Cobol programming language Corsican Crimean Tatar Croatian Crow Czech Danish Dargwa Numbers Dungan Dutch
Irish Italian Java programming language Kabardian Kalmyk Karachay-Balkar Karakalpak Kasub Kawa Kazakh Khakas Khanty Kikuyu Kirghiz Kongo Koryak Kpelle Kumyk Kurdish Lak Lappish (Sami) Latin Latvian LatvianGothic Lezgin Lithuanian Luba Macedonian Malagasy Malay Malinke Maltese Mansi Maori Mari Maya Miao Minangkabau Mohawk Mongol Mordvin Nahuatl Nenets Nivkh Nogay Kabardian NorwegianNynorsk + NorwegianBokmal Norwegian (Bokmal) Norwegian (Nynorsk) Nyanja Occidental Ojibway Old English Old French Old German Ol
Sioux (Dakota) Slovak Slovenian Somali Sorbian Sotho Spanish Sunda Swahili Swazi Swedish Tabassaran Tagalog Tahitian Tajik Tatar Tinpo (Jingpo) Tongan Tswana Tun Turkish Turkmen Tuvinian Udmurt Uighur (Cyrillic) Uighur (Latin) Ukrainian Uzbek (Cyrillic) Uzbek (Latin) Visayan (Cebuano) Welsh Wolof Xhosa Yakut Zapotec Zulu
Penpower WorldocScan X User Manual Manufacturer: Penpower Technology Ltd. Version: v1.
