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1 Important 5 2 Your WLAN adapter 6 Safety instructions Recycling About this user manual Symbols used Product highlights What's in the box What else you’ll need Overview 3 Get started Connect the WLAN adapter Installation Installation using DHCP Installation using the factory default IP address 4 Configuration Access the configuration interface Wireless and encryption settings Setting up the FTP server Setting up the file upload directory on your FTP server Files stored in th
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Important Do not make any adjustments and modifications that are not described in this manual. Follow all safety instructions to ensure proper operation of the device. The manufacturer assumes no liability for damages resulting from non-compliance with the safety instructions. Safety instructions • Protect the device from rain or water to prevent a short circuit. • Do not expose the device to excessive heat caused by placing it on a heating device or in direct sunlight.
2 Your WLAN adapter We are delighted that you have chosen a Philips device. Visit our website for comprehensive support such as user manuals, software downloads, warranty information and more: www . philips . com / dictaton.
a b LAN status LED No power Connection OK File transfer Booting / IP search No access rights No connection Error Recorder status LED No device connected Device connected Unsupported device English Overview c Reset button • Reboot the device. Does NOT reset the router to the factory default settings.
3 Get started 3 Connect the supplied Ethernet cable from the LAN port of the WLAN adapter to an Ethernet port of your network. Connect the WLAN adapter 1 Remove the antenna caps and attach the supplied antenna. Avoid touching the conductive parts of the antenna connector while installing as it can be easily damaged. Note • Initial setup can only be done via a LAN connection, not via a wireless connection. 4 2 8 Use the USB cable to connect a Pocket Memo docking station to the WLAN adapter.
Slide a Pocket Memo dictation recorder 9600 or 8000 series into the docking slot of the docking station. 5 When using a Pocket Memo dictation recorder 9600 series, press and hold the RIGHT SMART button and the MENU button on the recorder simultaneously for 3 seconds. When using a Pocket Memo dictation recorder 8000 series, press and hold the F3 and the + button on the recorder simultaneously for 3 seconds. XXThe current configuration settings of the WLAN adapter are displayed on the recorder’s screen.
Open a Web browser on your PC and load the configuration interface for each assigned IP address to configure the WLAN adapters individually. Your user name and password is required. Leave the USER NAME field empty and enter ‚administrator‘ in the PASSWORD field. XXThe configuration interface is displayed with the following pages General, Network, Upload. http://192.168.XXX.
6 Change the IP address of the WLAN adapter according to your network policy. Assigning a static IP address, p. 15. 7 Make any additional configuration changes as you see fit. Configuration, p. 12 English XXThe WLAN adapter will be configured to use the static IP address 192.168.109.1 (subnet mask 255.255.255.0). WLAN ADAPTER IP ADDRESS: 192.168.109.1 MAC ADDRESS: A1:B2:C3:1A:2B:3C 4 Configure the network connection settings of your PC to use a static IP address like 192.168.109.
4 Configuration Once the device is connected to the network, it can be configured using a simple HTML interface from any HTML4-compliant Web browser. Access the configuration interface 1 2 Open a Web browser on your computer. 3 The Web browser prompts you for a user name and password. Leave the user name field empty and enter the administrator password. If you are accessing the configuration interface for the first time, the default password is ‚administrator‘.
The WLAN adapter can automatically upload dictation files to an FTP server when a Pocket Memo dictation recorder is connected. The WLAN adapter has been tested with a number of FTP servers for the Windows and Linux platforms. It should also function with any other FTP server conforming to the FTP protocol specifications standard. Note • The WLAN adapter supports FTP and FTP over SSL (FTPS) connections. • The WLAN adapter opens FTP data connections in passive mode.
FTP settings Automatic file upload Once you have your FTP server set up, you must configure the WLAN adapter to use it. To configure the FTP settings, follow these steps: The automatic file upload settings let you configure which dictation files are automatically uploaded to the FTP server when a Pocket Memo dictation recorder is connected to the WLAN adapter. 1 Open the WLAN adapter configuration interface by entering its IP address in your Web browser. 2 3 Click the UPLOAD page.
You can assign a static IP address to the WLAN adapter or have the WLAN adapter use the DHCP service on your network to obtain an IP address automatically (factory default setting). Assigning an IP address from DHCP Assigning a static IP address Note • If you are installing the WLAN adapter for the first time, please follow Installation, p. 9. Tip Note • If you are installing the WLAN adapter for the first time, please follow Installation, p. 9.
8 9 You can enter the IP address of another DNS server into the ALTERNATE DNS SERVER field. This alternate DNS server will only be used if the preferred DNS server is not available. Leave the field empty if you don‘t want to specify an alternate DNS server. Press the SUBMIT button at the bottom of the IP settings panel in order to save your changes. XXThe WLAN adapter will restart and change its IP address to the static IP address.
You can assign comments to each WLAN adapter. Assigning comments is not required, but it can help you identify individual WLAN adapters within your organization. 1 Open the WLAN adapter configuration interface by entering its IP address in your Web browser or using the WLAN adapter Administration Tool. 2 Enter the name of the office (where the WLAN adapter is installed) along with a comment in the comments panel. This will help you identify this WLAN adapter.
XXOnce a Pocket Memo dictation recorder is connected to the WLAN adapter, the new firmware is transferred to the device. XXThe firmware upgrade process starts when the recorder is disconnected from the WLAN adapter. Note • Click the REMOVE ALL button in the Firmware upgrade panel to remove the firmware upgrade files (.dpm) and stop the upgrade process for connected recorders.
Service Do not perform any maintenance operations that are not described in this user manual. Do not disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorised service centers.
6 20 Change the IP address of the WLAN adapter according to your network policy. Changing the IP address, p. 15. EN Upgrading the firmware Occasionally Philips may release new versions of the firmware with bug fixes and feature improvements. Visit www.philips.com/ dictation to check if a new firmware version is available. The current version of the firmware is displayed at the top of the configuration interface on the STATUS panel. 1 Download the latest firmware file (.lds) from www.philips.
9 English FILE text field. Leave the DPM FILE text field empty. Press the UPGRADE NOW button to start the upgrade process. XXOnce the firmware upgrade is complete, the WLAN adapter will restart. You may get disconnected from the configuration interface.
6 Administration tool The Administration Tool allows the network administrator to quickly overview the status of several WLAN adapters connected to a network and make configuration changes to them from a centralized user interface. Installation To install the Administration tool on your computer: 1 The Administration Tool software is available as free download from www.philips.com/dictation.
• You will not be able to administer any WLAN adapter until an IP address is assigned to the device ( Installation, p. 9.) and FTP settings of the WLAN adapters are configured ( FTP settings, p. 14). • Remember that you can only administer WLAN adapters sharing the same FTP settings at a time! If the directory is mapped to a shared network folder 1 2 Check the LOCAL NETWORK DRIVE radio button.
• Any commentary data, including an office name or description and a general comment • The administration password of the WLAN adapter • The date and time when the WLAN adapter was last used (a Pocket Memo dictation recorder was last connected) Note • Only online WLAN adapters can be administered from the Administration Tool. Tip • You should use the RELOAD button (below the file menu of the Application Tool) often to refresh the status of the WLAN adapters in your network.
Changing the settings of a single WLAN adapter The Administration Tool allows for quick re-configuration of the most important settings of one or multiple WLAN adapters. Many of the settings of the WLAN adapter can be changed directly in the data record in the Administration Tool’s main pane. 1 Activate and configure the settings to be updated in the global settings form, which is located below the Administration Tool’s main pane.
Upgrading the firmware 1 Download the latest firmware (.lds file) from www.philips.com/dictation. 2 Save the .lds file to a network location that the WLAN adapter can access. This can be an FTP server or an HTTP Web server. 3 Click on the FIRMWARE UPGRADE button on the symbol bar of the Administration Tool 4 Select the type of server (FTP, FTPS, HTTP) where the .lds file is saved. 5 Enter the domain name or IP address of the server hosting the firmware file into the SERVER field.
English Troubleshooting Problem Possible cause/solution Displaying the current IP address and the MAC address of a WLAN adapter • Display configuration settings, p. 19 The WLAN adapter configuration interface does not show up in the Web browser when entering the IP address • Verify if you use the correct network cable. Only use a crossover cable, when you directly connect the WLAN adapter to the PC. • Check your TCP/IP configuration.
Problem Possible cause/solution The WLAN adapter configuration window can • Verify if the FTP server is running on the target file server. be opened but files created on the Pocket Memo • Verify if the FTP server is set up correctly (Settings of: user names, user passdictation recorder are not transferred to the target words, port number, dictation target folder, folder access and write rights).
Possible cause/solution Not all dictations are uploaded to the FTP server • Open the WLAN adapter configuration interface by entering its IP address in your Web browser or using the WLAN adapter Administration Tool and check the ‘Automatic file upload’ settings. Activate WLAN adapter DEFINES UPLOAD SETTINGS and select UPLOAD ALL DICTATION FILES.
7 Technical data Connectivity • USB: for Pocket Memo digital dictation recorder • Micro USB: for DC 5V power supply • LAN Ethernet: 10/100 Mbit/s • WLAN antenna connector System requirements WLAN adapter • FTP or FTPS server with a user account for the WLAN adapter • DHCP server (recommended) WiFi standards • IEEE 802.11b • IEEE 802.11g • IEEE 802.
Federal Communications Commission notice This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. Modifications The FCC requires the user to be notified that any changes or modifications made to this device that are not expressly approved by the manufacturer may void the user’s authority to operate the equipment.
Specifications are subject to change without notice. © 2013 Speech Processing Solutions GmbH. All rights reserved. Philips and the Philips’ shield emblem are registered trademarks of Koninklijke Philips N.V. and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N.V. All trademarks are the property of their respective owners. Document version 1.0, 2013/09/23.