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1 Important Safety instructions Rechargeable battery Memory cards Hearing protection Legal restrictions on recording Recycling About this user manual Model-specific features and diagrams Symbols used 2 Your digital dictation recorder Product highlights What's in the box Overview of the recorder Start-up screen 3 Get started Install the recorder Insert and eject the memory card Charge the battery Power on/off Initial installation process Set the language Set the date and time Powe
Voice activation Display menu Brightness Backlight Record lamp Language Device menu Beep Acoustic feedback Power save Date & time Auto backspace Device information Format card USB charge USB audio Hands-free mode Diagnosis file Reset settings Noise reduction 25 26 26 26 26 26 26 26 26 26 26 26 26 26 27 27 27 27 27 27 7 Service 28 8 Technical data 30 Display device information Memory formatting Updating the firmware Troubleshooting 4 EN 28 28 28 29
Important Do not make any adjustments and modifications that are not described in this manual. Follow all safety instructions to ensure proper operation of the device. The manufacturer assumes no liability for damages resulting from non-compliance with the safety instructions. Safety instructions • Protect the device from rain or water to prevent a short circuit. • Do not expose the device to excessive heat caused by placing it on a heating device or in direct sunlight.
temporarily discontinue use. • Do not use headphones while operating a motorized vehicle, cycling, or skateboarding, etc. You could be a hazard to yourself and other road users, and possibly be breaking the law. Legal restrictions on recording • The use of the device's recording function is subject to the legal restrictions that may apply in your country. You should also respect the privacy and personal rights of the third parties if you record talks or lectures.
Your digital dictation recorder What's in the box English 2 We are delighted that you have chosen a Philips device. Visit our website for comprehensive support such as user manuals, software downloads, warranty information and more: www . philips . com / dictaton.
Overview of the recorder a LED light • Red: device is recording in overwrite or append mode • Green: device is recording in insert mode • Yellow: data is being transferred to/from the computer b Microphones c Screen d Function keys F1, F2, F3 • Select the function displayed on the screen directly above the key e +/– • File navigation in stop mode • Volume control during playback • Menu navigation f EOL/File lock, Priority • Mark a file as finished and protect it from being deleted • Prioritize urgent recor
a Voice activation is on • When voice-activated recording is enabled, recording will start when you begin speaking. When you stop speaking, the recorder will automatically pause recording after three seconds of silence, and resume only when you begin speaking again. Voice-activated recording, p. 18.
• One or more keywords, such as the author’s name, can be assigned to every recording. Keywords can be used to identify recordings and automatic file routing. Assign keywords (author ID and work type), p. 19. o Index mark indicator ( Index marks, p.
Get started Caution • Ensure you have read the safety instructions before you connect and install your recorder. Safety instructions, p. 5. Install the recorder Note • Charge the battery for 3 hours before first use. Insert and eject the memory card English 3 The device operates with a SD/SDHC memory card and supports cards with storage capacities of up to 32 GB. Your recorder is packaged with a memory card already inserted and formatted.
Note • Do not remove the memory card while recording is in progress. Data may be damaged or lost. • Philips uses approved industry standards for memory cards, but some brands may not be fully compatible with your device. Using an incompatible memory card may damage your device or the memory card and can corrupt data stored on the card. • When a new, unformatted memory card or a memory card that was formatted by another device is inserted, the recorder will display a prompt to format the memory card.
Power-save mode The initial installation process starts when first using the device or possibly if there has been a long interruption to the power supply. The date and time entered are saved with each recording as the recording time. By default, the recorder will enter power-save mode after 5 minutes of inactivity. Lift up the recorder or press any button to reactivate it. Set the language When using the recorder for the first time, you will be prompted to set the language.
4 Use your recorder Note • You can customize the settings and behavior of your device ( Settings, p. 23.) • The descriptions in this chapter are based on the default settings. Recording Create a new recording 1 2 Press F3 (New) to create a new recording. 3 For short pauses, press the G REC button. XXThe LED flashes. 4 5 To continue recording, press the G REC button again. Record settings Set the required recording profile before you start a recording session.
You can edit an existing recording by overwriting a part of it or inserting additional recording. 1 While the recorder is in stop mode, press F2 (Menu) and select Record > Edit mode. 2 Set the required editing mode ( Edit mode, p. 25). • Append mode: add additional recording after existing recording in a file. XXThe symbol is displayed in the information bar at the top of the screen when in append mode and the LED lights in red while recording.
Playback XXPlayback speed becomes slower (-25 %) and the cE icon will be displayed. XXPlayback returns to normal speed and the C icon will be displayed. Selecting a file 1 Press + while the device is in stop mode. XXThe position indicator jumps to the end of a file. XXThe position indicator jumps to the start of the next file. Quick search 2 Press – while the device is in stop mode. XXThe position indicator jumps to the start of a file. XXThe position indicator jumps to the end of the previous file.
Delete all files You can delete individual files from the device, part of a file or delete all files simultaneously. 1 While the recorder is in stop mode, press F2 (Menu) and select File > Delete all. 2 Press F2 (OK) to confirm the deletion. XXAll files are deleted. Note • Deleted files can not be recovered. • Files that are marked finished and locked (EOL) cannot be deleted. Unlock it by pressing the EOL button. • Make sure that the memory card is not set to read-only (locked).
5 Use more of your recorder Index marks Index marks can be used to mark certain points in a recording as points of reference. 1 To add an index mark, press F1 (Index) during recording or playback. XXThe index number is displayed for one second. XXUp to 32 index marks can be set per file. 2 To locate an index mark, press + / – while the recorder is in stop mode ( Selecting a file, p. 16). 3 To delete an index mark, play, fast forward or fast rewind to the index mark to be deleted.
One or more keywords, such as the author’s name or a work type, can be assigned to every recording. Keywords can be used to identify recordings and automatic file routing in Philips SpeechExec software. File lock and priority Use the file lock function to prevent important files from being accidentally deleted and mark them as finished. With the priority-setting option, urgent recordings can be prioritized during transcription.
Hands-free recording and transcription standby mode. To start recording, press the right pedal of the foot pedal. The behavior for starting and stopping recording depends on the setting of the switch on the underside of the foot control: • N (Neutral) position: Press and hold the right pedal for recording. For short pauses, release the right pedal. • T (Toggle) position: Press and release the right pedal to start recording. For short pauses, press the right pedal of the foot pedal again.
2 Use Philips SpeechExec software Philips SpeechExec software (Windows version only) can be used for advanced configuration of the recorder, automatic download, conversion and routing of files. 3 Connect the optional Philips foot pedal to the food pedal port on the rear side of the docking station and place the recorder in the docking station. XXThe symbol is displayed in the information bar at the top of the screen. 4 Press and hold the left pedal for fast rewind.
Download recordings to the computer With USB mass storage support, the recorder is automatically displayed as an external drive when it is connected to the computer. It can then be accessed easily with any program as a regular drive. Use Philips SpeechExec software for automatic download, conversion, and routing of files. 1 2 3 Make a recording with the recorder.
Settings Menu list English 6 File Delete file Delete section Priority high / normal Lock / EOL Index set / clear Author Work type Delete all File information Use the menu 1 Press F2 (Menu) while the recorder is in stop mode to open the menu. 2 3 Press + / – to select the next/previous menu item. 4 5 Press + / – to select a function. Press F3 (Enter) to enter a sub menu. Press F1 (Back) to exit the menu.
File menu File information Delete file Display information about the current file, such as file number, file name, assigned keywords, barcode information, recording date and time. Delete individual files from the device. Delete a file, p. 17. Delete section Delete part of a file. Delete part of a file, p. 17. Priority high / normal With the priority-setting option, urgent recordings can be prioritized during transcription. You can select High (the symbol is displayed) or Normal.
Record menu The recording profile presets recording parameters such as recording quality and file format, microphone sensibility and the microphone mode to suit the recording conditions. The profile’s symbol is displayed in the information bar at the top of the screen. • Personal: customize all settings. »» Recording quality: set the file format and the quality of the recording (bit rate). The higher the recording quality the bigger the file and the less recordings you can create. ›› DSS SP: .dss, mono, 13.
Display menu Device menu Brightness Beep Adjust the brightness of the display. The brightness level of the display will affect how quickly the device consumes battery power. Enable/disable key and signal tones. Backlight Allows you to listen to the recording while forwarding or rewinding. Quick search, p. 16.
English USB charge Change the charging behavior of the device. If the USB port of your computer does not supply enough power capacity (500 mA), charging may not be successful. Set the USB charge option to Slow [100 mA] or Off and use an (optional) power supply. • Fast [500 mA] (default) • Slow [100 mA] • Off USB audio When set to On, the device can be used as audio output device for the computer when it is connected via the USB cable.
7 Service Do not perform any maintenance operations that are not described in this user manual. Do not disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorised service centers. Display device information 1 2 In stop mode (start-up screen), press F2 (Menu) and select Device > Device information. XXGeneral device information is displayed: serial number, model number, firmware version of the device. Press F1 (Back) to return to the stop mode.
English Troubleshooting Problem Possible cause/solution The device does not turn on • Battery is empty. XXRecharge the battery. • The device is turned off. XXTurn the power on. Power on/off, p. 12. • The device is in power-save mode. XXLift up the recorder or press any button to reactivate it. The device does not playback recordings • No recordings are saved in the device. The device does not respond • Turn the power off and on again. Power on/off, p. 12.
8 Technical data Connectivity • Headphones: 3.5 mm • Microphone: 3.5 mm • USB: high-speed USB 2.0 • Docking connector • Memory card slot Display • Type: color TFT • Diagonal screen size: 2.4 inches / 6.
Federal Communications Commission notice This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. Modifications The FCC requires the user to be notified that any changes or modifications made to this device that are not expressly approved by the manufacturer may void the user’s authority to operate the equipment.
Specifications are subject to change without notice. © 2013 Speech Processing Solutions GmbH. All rights reserved. Philips and the Philips’ shield emblem are registered trademarks of Koninklijke Philips N.V. and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N.V. All trademarks are the property of their respective owners. Document version 1.0, 2013/11/27.