Dear Customer, The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers features to simplify its installation and convenient use. Below you will find some of the most important functions: SENDING FAX MESSAGES To send a fax message longer than one page you can place one page at a time in the document feeder.
SAFETY INSTRUCTIONS Important information for safe installation: · · · · · · · · Never connect your fax machine to the power supply or telephone socket during a thunderstorm. Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions. Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.
INTRODUCTION INSTALLATION 1 INTRODUCTION 1 2 3 4 5 6 7 8 9 0 # ∗ BASIC FUNCTIONS 2 INSTALLATION 3 BASIC FUNCTIONS THE FAX SWITCH 4 THE FAX SWITCH THE TELEPHONE FAX 5 THE TELEPHONE 6 THE FAX 7 THE ANSWERING DEVICE (only for fax machines with built-in answering device) ADDITIONAL FUNCTIONS 8 ADDITIONAL FUNCTIONS TROUBLESHOOTING 9 TROUBLESHOOTING 10 APPENDIX APPENDIX A BC THE ANSWERING DEVICE THE FAX FAX –1–
Table of contents 1 Introduction ................................................. 3 6 The fax ........................................................ 26 Important information ......................................................... 3 Overview of the machine .................................................. 3 Location of controls for fax machines without built-in answering device ................................................... 4 Location of controls for fax machines with built-in answering device .
INTRODUCTION 1 Introduction Important information Connection of your fax machine to the telephone line: your fax machine has been tested to conform with standards UL 1950, EN 60950 and IEC 950 and may only be operated on networks conforming to these standards. Suppression: We hereby certify that the fax machine complies with EN 55022 VDE Part 1 Class B interference suppression. This equipment is not designed for making telephony calls when the power fails.
Location of controls for fax machines without built-in answering device 1 2 3 4 6 7 5 8 1 FINE PHOTO OK START HELP FUNCTION COPY FINE / PHOTO STOP 11 12 13 CHECK DISPLAY 9 10 2 3 ABC DEF 4 5 6 GHI JKL MNO 7 8 9 PQRS TUV WXYZ 0 # 1-9 A-Z R DIAL 15 16 14 17 1 DAY/NIGHT/TIMER key: to select the different operation modes Press briefly: to choose between DAY and NIGHT Press and hold (at least for two seconds): to select the TIMER mode (the precise settings must be made
1 2 4 3 5 6 7 8 1 PLAY / PAUSE CLEAR FINE PHOTO DMM OK START RECORD FINE / PHOTO STOP 11 12 13 HELP FUNCTION COPY 14 15 CHECK DISPLAY 16 9 10 2 3 ABC DEF 4 5 6 GHI JKL MNO 7 8 9 PQRS TUV WXYZ 0 # 17 1-9 A-Z R 18 19 20 1 PLAY/PAUSE key: to play back messages. The key flashes when new messages have been recorded.
Description of machine 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 Spiral cable for the telephone handset Operation panel Document outlet Telephone handset Mains cable with power plug Document guide Document feed slot Paper tear strip Thermal paper outlet Operation panel Inner paper cover Paper compartment Paper adjustment part (for 210 mm thermal paper rolls) 6 10 3 7 4 8 11 12 5 9 13 15-MAY-99 12:30 FINE PHOTO DMM The pointers on the display indicate different modes: FINE/PHOTO indicates whether
To keep the use of functions as simple as possible, they are grouped logically. You can print out a list of all functions: OK FUNCTION Press the FUNCTION key three times. Below please find an example of a function list: FUNCTION LIST 15-MAY-99 12:30 1 INSTALLATION 11 SET LANGUAGE 12 SET TIME/DATE 15 DIAL MODE 2 FAX 3 FAXSWITCH 22 POLLED REC. 31 32 33 34 DAY Night timer EASYLINK 4 OTHERS 41 42 43 44 45 fax journal DIALLING LIST TRANSM.REPORT RINGER TYPES service code 5 ANSWERING DEV.
2 Installation This chapter contains specific information you might need during installation of your fax machine.
Connecting to a home telephone system PTT H T S Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second. Connecting to a private branch exchange (several PTT lines) PTT P A B X Connect the fax machine to an extension line of the private branch exchange (PABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15.
PABX setting PABX systems are most common in large companies. They provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line. OK FUNCTION 1 2 3 4 5 6 7 8 9 0 # ∗ OK Select function 15 by pressing the FUNCTION key and then choosing number 15. 15 dial mode Press the OK key. DIAL MODE: Press the CURSOR LEFT or CURSOR RIGHT key to select TONE or PULSE. DIAL MODE: PULSE Press the OK key.
1 2 3 4 5 6 7 8 9 0 # ∗ 3 Basic functions If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position. BASIC FUNCTIONS Print out a function list before you change any of the settings (press the FUNCTION key three times) to keep a note of the factory settings. Language of display and reports You can select the language in which messages are displayed and reports are printed.
Entering your number and name If you send a fax “your name” and “your telephone number” will be transmitted at the top of each page (the first 4 mm) together with the date, time and page number. If you want to enter or change “your name” and “your number", press the HELP key for at least two seconds and do the Easy Install procedure again. When you enter your number a maximum of 20 digits can be used.
Volume of the ringer You can adjust the volume of the ringer when the fax machine is in stand-by mode or if it is just ringing. Please note that different volumes are set in DAY and NIGHT mode (see chapter 4 The fax switch). RINGER: ßß Change the volume by pressing the CURSOR LEFT or CURSOR RIGHT key until the desired volume is achieved. RINGER: ßßß BASIC FUNCTIONS Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting for about three seconds.
FAX 4 The fax switch The intelligent fax switch enables you to phone or fax from the same telephone connection. This smart fax switch also enables you to make optimal use of additional devices. Alternatives available with the fax switch—DAY/NIGHT/TIMER Your fax machine behaves differently during the day and night. For example, in DAY mode, you may wish to be informed whenever you receive a telephone call or fax, and so the fax machine will ring.
Parallel configuration A PARALLEL configuration does not permit the full functionality of the intelligent fax switch. With a PARALLEL connection, each call arrives simultaneously at your fax machine and each additional telephone. Consequently, your fax machine is now unable to control the additional telephones. Also, calls cannot be transferred between your fax machine and another parallel telephone.
DAY mode In DAY mode you can set how your fax machine should respond when it receives a fax. For units with built-in answering device, this can be switched on and off using this function. In TIMER mode your fax machine automatically switches from DAY mode to NIGHT mode and vice versa. If you only want to use your fax machine in DAY mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least two seconds until you hear a confirmation tone and the TIMER pointer disappears.
Configuring/checking DAY mode OK FUNCTION 1 2 3 4 5 6 7 8 9 0 # ∗ OK Enter function 31. 31 day Press the OK key. fax: FUNCTION quick With the CURSOR LEFT and CURSOR RIGHT keys you can now choose between the above mentioned settings. FUNCTION 15-MAY-99 12:30 To confirm press the OK key.
NIGHT mode—for fax machines WITHOUT built-in answering device In TIMER mode your fax machine automatically switches from NIGHT mode to DAY mode and vice versa. If you only want to use your fax machine in NIGHT mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least two seconds until you hear a confirmation tone and the TIMER pointer disappears.
NIGHT mode—for fax machine WITH built-in answering device In NIGHT mode you can set the ringing characteristics of your answering device. Fax reception is always silent and the answering device is always activated. In TIMER mode your fax machine automatically switches from NIGHT mode to DAY mode and vice versa.
5 The telephone Making a call 1 2 3 4 5 6 7 8 9 0 # ∗ Dial the desired number. If you enter a wrong digit, delete it using the CURSOR LEFT key ( ). Lift the handset. The fax machine will dial. During the call, the call duration appears on the display after about 10 seconds. If, after dialling, you hear the dial tone instead of a ringing tone, change the dial mode setting by selecting function 15. Redial You can redial the last five numbers dialled simply by pressing one button.
If you did not receive the ID information the display will show: (this occurs if e.g. the caller has an unlisted telephone number) unknown number unknown caller STOP Using the CURSOR LEFT/CURSOR RIGHT key you can now step through the entries. *2: 54321 Press STOP to return to stand-by-mode. 15-MAY-99 12:30 Dialling a telephone number from the call list The telephone numbers of the last 10 received calls are stored.
1 2 3 4 5 6 7 8 9 0 # ∗ Enter a name. If you make an incorrect entry you can correct it by ). pressing the CURSOR LEFT key ( OK Press the OK key (even if you do not wish to enter a name). BERGER ENTER NUMBER FUNCTION 1 2 3 4 5 6 7 8 9 0 # ∗ OK FUNCTION Enter a number. Using the REDIAL key you can enter a dialling pause. Confirm with OK. 12345_ STORED Using the short dial keys You can use the short dial keys for telephone calls and for sending faxes.
1 2 3 4 5 6 7 8 9 0 # ∗ Enter the telephone number by using the dial pad. Using the REDIAL key you can enter a dialling pause. OK 12345_ STORED Press the OK key. A confirmation will appear briefly on the display. FUNCTION Using the telephone book Press the TELEPHONE BOOK key. The display shows the first entry in your list of names. A-Z BERGER Using the CURSOR LEFT or CURSOR RIGHT key... A-Z 2 3 4 5 6 7 8 9 0 # ∗ ...
Now you have two possibilities: Correcting an entry 1 2 3 4 5 6 7 8 9 0 # ∗ OK Enter the correct name and number using the dialpad and confirm each entry with OK. FUNCTION Deleting an entry OK FUNCTION OK FUNCTION Press the OK key. Press the STOP key if you do not want to delete your entry. delete: no With the CURSOR LEFT/CURSOR RIGHT keys, you can again choose whether you really wish to delete the entry. delete: yes Confirm with the OK key.
Muting the microphone During the phone call you can mute your microphone in order to speak to someone in the same room without being heard at the other end of the line. Press the MUTE/CALL TRANSFER key. Your microphone will be muted and the person at the other end of the line will not be able to hear you. When you wish to continue the phone call press the MUTE/ CALL TRANSFER key again. Call transfer You can transfer an existing phone call from your fax machine to an additional telephone and vice versa.
FAX 6 The fax This chapter explains all the fax functions provided. Sending faxes Which documents to use In order to avoid transmission errors you must use good quality, legible originals. Therefore, keep to the following guidelines: Minimum size: Width: Length: Thickness: Maximum size: 148 mm 105 mm 0.05 mm (60 g paper) Width: Length: Thickness: 217 mm 600 mm 0.15 mm (120 g paper) Write clearly and legibly. Only use pens with dark ink (black/dark-blue, not yellow/orange/light green).
Sending 1 2 3 4 5 6 7 8 9 0 # ∗ 12345_ Dial the number you require. Insert the first page of your document face up into the paper feed slot as described above. FINE/PHOTO Before attempting a connection you can select a higher resolution by pressing the FINE/PHOTO key. The corresponding pointer on the display will light up. START COPY Press the START key. DIALLING... The machine will then attempt a connection. CONNECTING... Transmission now begins.
Transmission report—error report Every time you send a document your fax machine prints a transmission report. It is possible to switch this function off. If an error occurs during transmission you will be informed on the error report, which is printed out even if the transmission report function is switched off. OK FUNCTION 1 2 3 4 5 6 7 8 9 0 # ∗ OK FUNCTION Select function 43. 43 transm.report Press the OK key. TRANSM. REP.
OK FUNCTION 1 2 3 4 5 6 7 8 9 0 # ∗ START COPY Press the OK key. ENTER NUMBER Enter the telephone number. 12345_ DIALLING... Press the START key. CONNECTING... Quick polling OK FUNCTION 1 2 3 4 5 6 7 8 9 0 # ∗ With this function you can download information simply and quickly by dialling a number using the dialpad with the handset replaced and confirm with the OK key.
7 The answering device (only for fax machines with built-in answering device) Your fax machine is equipped with a digital telephone answering device. All recorded messages are stored in a solid-state electronic memory which has a recording capacity of about 15 minutes. A magnetic tape or a cassette are not required. Switching on/off the answering device Your answering device is factory-programmed with a recorded outgoing message and is already activated in both function 31 and function 32.
Press the RECORD key again. RECORD Wait until you hear the confirmation tone. Now start to record your message. Position yourself about 20 cm from the fax machine. Speak slowly and clearly and avoid long gaps in the message. A black bar will move across the display to indicate how much memory is available for the outgoing message. When it has moved right across the display, the device will switch itself off, in which case you can omit the next step.
Listening to messages PLAY/PAUSE When an incoming call has been recorded the PLAY/PAUSE key will start to flash. The display indicates how many messages have been recorded. MESSAGES: 4 Press the PLAY/PAUSE key. The first new message will be played back. The date and time the message was received will be shown on the display. 1 15/05 12:30 If you want to interrupt this message press the PLAY/PAUSE key. When you want to continue with the messages, press the PLAY/ PAUSE key again.
You can delete all messages at once provided that you have already listened to them. Press the CLEAR key. To interrupt the deleting process press the STOP key. CLEAR Press the CLEAR key again and all messages will be deleted. DELETE ALL MSGS? DELETED CLEAR Automatic forwarding of messages Your fax machine can automatically forward all incoming messages to another telephone number. Switch function 55 FORWARDING on and enter the telephone number to which you wish recorded calls to be forwarded.
* If a forwarding message has already been recorded: OK REC. MESSAGE:YES Press the OK key. FUNCTION Select with the CURSOR RIGHT or CURSOR LEFT key. If you wish to record a new forwarding message, select YES. If you want to use the existing message, select NO. Press the OK key to confirm. Then proceed as described above. OK FUNCTION REC. MESSAGE: NO Recording a telephone conversation You can record a telephone conversation with your fax machine.
Remote access You can control your answering device from a remote telephone. The remote phone must be switched to tone dialling or you must use a tone dialling box. Please consult your dealer in this case. Preparing your fax machine for remote access Before you can use the remote control or remote access facilities you have to enter an access code. This code will also serve as the access code for function 55 Forwarding.
Function Key Description REPLAY INCOMING MESSAGE 1 To repeat the current message. If no message is repeated, the first message will be replayed. PLAY 2 Your messages will be played back. SKIP FORWARD 3 Move to next message. RECORD OUTGOING MESSAGE 4 After pressing key 4 , you will hear two confirmation tones. Press key 4 again. You will hear a long confirmation tone. Now speak your new outgoing message. After you have finished, press key 4 again.
8 Additional functions This chapter explains the additional possibilities and functions of your fax machine. Copying You can use your fax machine to make copies of an original. When copying your fax machine switches automatically to FINE resolution. You may also choose PHOTO resolution when copying photographs or for an even finer definition. Hold the first page of your document face up. Insert it into the document feed slot as far as it will go.
Only change the specified codes if absolutely necessary. OK FUNCTION 1 2 3 4 5 6 7 8 9 0 # ∗ OK FUNCTION 1 2 3 4 5 6 7 8 9 0 # ∗ OK Select function 34. 34 easylink Press the OK key. fax recept: *5 Enter a two-character code. The first digit should be a ∗ -character or a # -character. This code is used to start fax reception from an additional telephone. fax recept: *6 Press the OK key. transfer: *0 transfer: *1 rel. line: ** rel.
Fax reception: EXPERT As already described in chapter 4 The fax switch, several standard fax reception modes are available. Your fax machine is optimally set when you select one of these modes. Nevertheless, in EXPERT mode you can set the ringing parameters of your fax machine and other devices yourself. You are able to set the total number of rings enabling you to control how many times your fax machine and additional phones ring when receiving an incoming telephone call.
9 Troubleshooting The following table contains an overview of the most frequent operating errors or problems and their possible causes and remedies. Before calling our service desk, please consult this table which has been compiled by our service engineers. In most cases you will be able to solve the problem yourself. The faxes are of poor quality Error Possible cause Remedy You or your fax correspondent receive blank pages. The thermal paper is not properly loaded. Load the thermal paper properly.
Problems when establishing a connection Error Possible cause Remedy You cannot phone or send faxes. Wrong dialling mode selected. Change the dialling mode with function 15. You are operating your fax machine on a private branch exchange and have not set it accordingly. In Function 15, select PABX: Yes. The telephone connection is of poor quality. Try again. The recipient has a paper jam or has run out of paper. Call your fax correspondent.
Other Errors Possible cause Remedy Copy is blank. Document loaded the wrong way up. Load the document with the printed side up. Load the thermal paper correctly. Thermal paper is not properly loaded. On lifting the handset of your fax machine you hear a tone or silence. The caller is trying to send a fax. Press the START key. Then replace the handset. On lifting the handset of an additional telephone you hear a tone or silence. The caller is trying to send a fax.
Service code Function 45 Service code is used to delete some or all of your changes to the factory settings. This function enables you to partially or fully reconfigure your device. It is especially helpful if you have modified settings but find that your fax machine does not respond as expected. Only use this function if absolutely necessary. If you are satisfied with the factory settings you should not use this function. The following codes are available to you: Code No.
A BC 10 Appendix Technical specification Compatibility Type of connection Flashtimes Size of document Maximum scanning width Resolution Photo mode Contrast control Copying Data compression Modulation Transmission speeds Sound power level Printing method Thermal paper Document feed Fax switch Dimensions Weight Power consumption Power supply Speech recording time Speech output Allowed operating environment Recommended operating environment ITU Group 3 outside line (PSTN) / extension (PABX) outside line
Glossary You can operate your fax machine together with additional devices such as (cordless) telephones, an answering machine etc. on a single telephone line. You have to enter some specific settings. document The written note you want to send by fax to another party. DTMF Short for: Dual Tone Multiple Frequency. With this signal you can start fax reception from an additional telephone which has tone dialling.
Index A Activating timer mode 15 Additional devices call transfer 25 connection 8 fax switch 14 setup 37 technical term 45 Adjusting the recording time ¹) 31 Answering device ¹) 30 adjusting the recording time 31 automatic forwarding of messages 33 deleting messages 32 in DAY mode 17 in NIGHT mode 19 listening to messages 32 pointer on the display 6 recording a telephone conversation 34 recording your outgoing message 30 remote access 35 switching on/off 30 VIP-code 34 volume of messages 32 Answering machin
N Name entering 12 Names with numbers correcting 23 deleting 23 NIGHT mode pointer on the display 6 NIGHT mode ²) 18 configuring/checking 18 NIGHT mode ¹) 19 configuring/checking 19 Number entering 12 O On-hook dialling 24 Operating environment (temparature, humidity) 44 Operation panel 6 Operation panel ²) 4 Operation panel ¹) 5 Optimum mode of your fax switch parallel 15 serial 14 Other devices call transfer 25 fax switch 14 Other telephones setup 37 Outgoing message ¹) recording 30 technical term 45 Out
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Your international guarantee Dear customer, Thank you for purchasing this PHILIPS product which has been designed and manufactured to the highest quality standards. If, unfortunately, something should go wrong with this product PHILIPS guarantees free of charge labour and replacement parts irrespective of the country where it is repaired during a period of 12 months from date of purchase.
