LFF 6080 GB User Manual
Dear customer For your security and comfort, we urge you to carefully read the chapter Security before attempting use. In buying this multifunction machine, you have opted for a quality Philips product. Your device satisfies all of the different needs of a modern office automation tool. This machine allows you to scan in colour, to fax, print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 2000/XP/Vista).
Contents Device connection Device initial setup Paper insertion in the manual input tray Dear customer I Consumables I Security Security directives EMC Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe/Asia For North America Positions of Safety labels on the machine Symbols for the main power switch Regulatory Information Certifications in Europe CE Marking Traceability Information (For EU Countries Only) Environment
MBX polling from a remote fax Deposit and Polling Placing a document in deposit Polling a deposited document SMS SMS Parameters Presentation of the sender SMS Center transmission number Sending an SMS Parameters/Setup Remote configuration Conditions required Accessing the embedded Web server Date/Time Summer time / Winter time setting Your fax number/Your name Type of network Geographical settings Country Telecommuncation Network Language Local prefix Transmission report Document feed type Economy period
Scan to Mail Scan to FTP Scan to Disk Connection configuration Standard settings Selecting the connection type Selecting the transmission type Modifying the connection period (Periodic type) Modifying the connection time(s) (Set Times type) Selecting the print mode for the deposit notice Specifying an E-mail reply address Printing the Internet settings Mail sorting F@X Only mode PC Only mode PC share mode USB memory key Use of the USB memory key Print your documents Print the list of files located in the
Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes PC printing issues PC printing via USB connection 88 88 88 88 88 89 89 GDI, XPS or PCL printing PostScript printing 89 89 PC printing via LAN/WLAN connection GDI, XPS or PCL printing PostScript printing Firmware update Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications Consumable specifications Contents LFF6080 90 90 9
Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.
EME Compliance for Canada This Class "B" digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada. Laser Safety Information CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide may result in hazardous light exposure. This equipment complies with international safety standards and is classified as a Class 1 Laser Product.
Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: - means POWER ON. - means POWER OFF.
Regulatory Information Certifications in Europe CE The CE mark applied to this product, symbolizes Sagem Communications SAS (hereafter designated as Sagem Communications) 's declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment. December 15, 2004: Council Directive 2004/108/EC as amended.
Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal. The packaging The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures.
Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded.
Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters. - For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.
Rules for use symbols WARNING Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety information section of this manual. CAUTION Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the Safety information section of this manual.
Terminal description Front and Back sides 1. Control panel 10. Master USB connection (USB key) 2. Document feeder 11. Manual paper feed setup guides 3. Paper jam cover 12. Manual input tray 4. Power supply cord connection 13. Paper tray 5. On/Off switch 14. Cartridge access cover 6. LINE socket - telephone cable connection 15. Fold-down stopper for paper delivery 7. EXT. socket - connection for external telephone devices 16. Paper output 8. Slave USB connection (for PC) 17.
LFF6080 2 - Installation Command panel 1. Screen. 2. Digital keypad. 3. Alphabetical keypad. 4. Key Í: deletes the character to the left of the cursor. 5. Key : input or line feed. 6. Key : access to special characters. 7. Key 8. Key : document analysis to the PC or a media (USB key). 16. Key : Validation. 17. Key OK: confirms the displayed selection. 18. Key : menu access and navigation down the menus. 19. Key C: back to the previous menu and input correction. 20. Key 21.
Packaging contents Device installation The packaging contains the items listed below: 1 Unpack the device. 2 Install the device respecting the security notices stated at the beginning of this booklet. 3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen. Multifunction device Installing the document feeder 1 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.
Cartridge installation 2 Push the lower panel down until it clicks. 1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull it towards you at the same time. 3 Setup the back side feed cassette stop by pushing the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C). 3 Unpack the new cartridge.
Paper delivery stop dedicated to your machine. Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down. 3 Make sure that the On/Off switch is on Off (O position). 4 Connect the power cord to the device. Plug the power cord to outlet on the wall. Starting your device Device connection WARNING Before plugging the power cord, it is imperative to refer to the Security directives, page 1.
7 To specify the fax number and machine name, press the OK button. This information will appear on your transmitted documents when the "Sending Header" function is activated. displays the next basic setting. If you do not want to carry out the initial setup, press the button. A confirmation message appears. Press Note NAME/NUMBER YES=OK - NO=C the button again to confirm. To manually modify and customise the machine settings, refer to Parameters/Setup, page 31. 8 Enter your fax number (20 digits max.
LFF6080 Important 2 - Installation Paper insertion in the manual input tray Before inserting paper, refer to the paragraph Paper recommendations, page 10. The manual input tray allows you to use various paper formats with greater grammage than the one used in the paper feed cassette (refer to the paragraph Specifications, page 91). Only one sheet or envelope can be fed at a time. Important You can use paper weighing between 52 and 160 g/m². 1 Spread the manual feed guides to the maximum.
Copy Your machine has the function to make one or more copies. You can also set up several parameters in order to make copies at your will. Simple copy 3 Enter the number of copies that you want and confirm with the OK button. 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or , then confirm with the OK button.
7 Adjust the contrast level with the buttons or , then confirm with the OK button. 8 Adjust the desired brightness level with the buttons or , then confirm with the OK button. 9 Choose the paper type NORMAL, THICK with the buttons or , then confirm with the OK button. The LCD screen displays the following message: 6 Adjust the desired zoom level, from 25% TO 400% with the buttons or , confirm with the OK button (only available in 1 Page to 1 copy mode).
Parameter Signification Analysis origin setup Icon QUALITY TEXT Optimal resolution for documents containing text. PHOTO Optimal resolution for documents containing photographies. If you want, you can change the origin of the scanner. By entering new values for X and Y in mm (X < 209 and Y < 280), you move the analysed area as shown on the diagram below. 3 Confirm your choice by pressing the OK button. 4 Quit this menu by pressing the button.
Paper tray selection Left and right printing margins setup The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases. If you want to, you can offset the lateral margins of the document to the left or right during printing. Default tray Same paper format in the trays Different paper format in the trays 855 - ADVANCED FCT/SCAN. & PRINT/ PRINTER MARG Tray used for copy 1 Press , enter 855 using the keypad.
Fax Immediate transmission This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes. 1 Place the document to be copied in the automatic document feeder, face printed on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass. Fax transmission 2 Enter the fax number then press Print a header page 3 If you are using the flatbed scanner, you can scan more than one page.
Transmission with auto redial Default tray set to Manual: This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • • to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission. to control the communication progress in case of uncertain numbers, etc.
Activating / Deactivating the answering machine To activate relay from your fax machine: 1 Insert the document to relay. Important 382 - FAX / FAX ANSW. / ACTIVATION Make sure that the document in the feeder tray or on the scanner window is properly located in order to avoid sending blank or incorrect pages. 2 Select 37 - FAX / BROADCAST. 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK. 4 Enter the relay list number used by the remote fax and press OK.
Setting the re-direction contact Printing rerouted documents 392 - FAX / REROUTING / CALL NUMBER 1 Press , enter 392 using the keypad. 2 Using the keys and within the navigator, select the subscriber from the directory. 3 Confirm with OK. 4 Quit this menu by pressing the button. 1 Press , enter 393 using the keypad. 2 Using the keys and within the navigator, select the COPY option (local printout of the information relayed to your device) either ON or OFF. 3 Confirm with OK.
MailBoxes (MBX Fax) Consulting or modifying the waiting queue 62 - COMMANDS / MODIFY 1 Press , enter 62 using the keypad. 2 In the waiting queue select the required document and confirm your choice with OK. 3 You may now modify the parameters of the given document then confirm your modifications by pressing MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service. . MBX’s 01 to 31 are private. Each is password-protected.
Modifying the features of a MBX MBX deposit in your fax 71 - MAILBOXES / CREATE MBX 1 Press , enter 71 using the keypad. 2 Select the desired MBX out of the 31 MBX’s, or enter the number of the MBX directly and press OK. 3 Enter the code of this MBX, if there is one, and confirm with OK. 4 Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK. 5 Perform data modification of the menu and confirm with OK. 1 Insert the document in the fax machine’s feeder.
Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function. Setting the machine for document deposits, you must define the type: • SIMPLE- it may be polled only once from the memory or feeder, • MULTIPLE- it may be polled as many times as necessary from the memory.
SMS Sending an SMS 1 Press the Important 2 Write your SMS using the alphabetical keypad. To do so, an editor is at your disposal: • for upper case letters, use the Ï key, • to move inside the data entry field, use and , • to move in the text from one word to another, press CTRL and one of the navigator keys ( or ). • to go to the next line, use , • to delete a character (by moving the cursor to the left), use Í or C. 3 Validate with OK.
Parameters/ Setup date format is of type DDMMYY (e.g.: France) or MMDDYY (e.g.: USA). 21 - SETUP / DATE/TIME 1 Press , enter 21 using the keypad. Confirm with OK. 2 Enter the numbers of the required time and date one after another (for example November 8 2004 at 9h33, press 0811040933 or 1108040933) and press OK to confirm. 3 To exit this menu, press . You can setup your machine as you like depending on the use. You will find in this chapter description of the functions.
Your fax number/Your name 201 - SETUP / GEOGRAPHICAL / COUNTRY 1 Press , enter 201 using the keypad. 2 Select the required option and press the OK key to confirm. 3 To exit this menu, press . Your multifunction machine will print out your fax number and your name on each document it transmits if you save these settings. Important To benefit from this feature, you must set SENDING HEADER to ON (see Technical Parameters, page 36).
Local prefix This function is used when your fax is installed with a private network, behind a company’s PABX.
Economy period 2 Select the required option and confirm with OK. This function allows you to defer a fax transmission to "offpeak hours" and thus reduce the cost of your communications. 3 To exit this menu, press If you have connected a telephone to the EXT socket on your terminal or to a telephone plug adaptor, we recommend that you set the reception mode to MANUAL. The economy period, via the telephone network (at offpeak hours), is preset by default from 7.00 pm to 7.30 am.
Fax or PC reception This menu, combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on: • fax, • PC, • PC if available, fax otherwise. 836 - ADVANCED FCT / FAX SERVER / DOMAIN NAME 3 Enter the domain name of the fax server and press OK to confirm. Configuring fax server function 831 - ADVANCED FCT / FAX SERVER / CONNEC. TYPE To select the reception mode: 1 With below: 244 - SETUP / RECEPTION / PC RECEPT.
To set the manual mode: confirm with OK. Important If a code is already registered, enter the old code before typing the new one. 246 - SETUP / RECEPTION / REDUCTION 1 Press , enter 246 using the keypad. 2 Select FIXED and confirm with OK. 3 Enter the reduction value (between 70 and 100) and confirm with OK. 4 To exit this menu, press . 3 Enter again your lock code (4 digits) with the keyboard, confirm with OK. 4 Quit this menu by pressing the button.
Parameter 6 - EPT mode Signification For some long distance calls (satellite), the on-line echo may disturb the call. 7 - COM. display Choice between transmission speed displayed or number of the page in progress. 8 - Eco energy Choosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice.
Parameter 82 - Form lines Signification This parameter lets you set the number of lines per page. This variable is linked to the PJL variables: PAPER and ORIENTATION. If you modify one of these variables, the Form Lines variable is automatically updated (only for the print job in progress) to respect the same spacing. Parameter 95 - Symbol set This parameter lets you set the default character set. The possible values are included between CS1 and CS30 included. The default value is CS1 (Roman8).
Printing the functions guide Press The printing of the list of setups starts. The printing is not possible on A5 (or Statement) paper format. Important Note 51 - PRINT / FUNCTIONS LIST Press , enter 56 using the keypad. You can also access the PRINT menu by pressing the , enter 51 using the keypad. Font printing The printing of the functions guide starts. Note You can also access the PRINT menu by pressing the button. You can print the list of fonts installed on your machine at any time.
Lock the numbers To access the Media service locking menu: This function locks dialling and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory. 816 - ADVANCED FCT / LOCK / LOCK MEDIA 1 2 3 4 Press , enter 816 using the keypad. Enter the four-digit locking code with the keypad. Press OK to confirm. With the buttons or , choose ON and confirm with OK. 5 Quit this menu by pressing the button.
Printed pages counter To view the number of pages printed on your machine: 824 - ADVANCED FCT / COUNTERS / PRINTED PG 1 Press , enter 824 using the keypad. 2 The number of printed pages appears on the screen. 3 Quit this menu by pressing the button. Display the consumables status You can read at any time the remaining toner in the cartridge. This level appears in percentage. 86 - ADVANCED FCT / CONSUMABLES 1 Press , enter 86 using the keypad. 2 The available toner percentage appears on the screen.
Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists. For all subscriber records or subscriber lists you may create, consult, modify or delete contents. You can also print the directory. • • Or to associate a shared address (SMB address): • Furthermore, your machine lets you create and manage your phone directory from your PC Kit.
Creating subscribers list Press To create subscribers list: The printing of the directory starts, in alphabetical order. 12 - DIRECTORY / NEW GROUP 1 Press , enter 12 using the keypad. 2 Enter the LIST NAME with the alphanumerical keypad (20 characters maximum), confirm with OK. 3 CALLED NUMBER: use or to select from existing records the contacts of your list and confirm with OK. Repeat this operation for each subscriber you want to add to your list.
Important 5 Your multifunction machine will receive the e-mail containing the directory when it connects to the mail server, and will automatically import the attached file into its directory. 6 Repeat the procedure as many times as required, for instance to update all the LAN faxes on your network with the same directory. You must enter a value for at least one of the Fax number or E-mail address fields. To enter a blank line, key in four field separator characters in a row.
LDAP Server the search. The LDAP server allows you to access a directory server, for contacts or lists of contacts (maximum 500 recipients). Note The LDAP server must be compatible with LDAPv2 or prior versions. Adding LDAP entries in the local directory The LDAP function can be switched on only once there are at least 50 free entries in the multifunction machine's local directory. If this is not the case a message will ask you to delete the necessary number of entries.
Games and Calendar 3 Confirm with OK. 4 Select PRT SOLUTION using the or button. 5 Select the level of difficulty EASY, MEDIUM, HARD, EVIL using the or button. 6 Confirm with OK. 7 Choose the grid you want by entering the number on the numeric keypad (1 to 100). 8 Confirm with OK. 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad. 10 Confirm with OK. Sudoku Sudoku is a Japanese puzzle.
Network features To configure the local network setting manually: 2711 - SETUP / LAN ETHER / PARAMETERS / IP CONFIG. You may connect your multifunction terminal to an Ethernet or a wireless network. However, practical knowledge of your configuration is required to set up a network. computer 1 Choose Manual and press OK to confirm.
2718 - SETUP / LAN ETHER / PARAMETERS / WINS SRV. 1 2719 - SETUP / LAN ETHER / PARAMETERS / WINS SRV. 2 1 Enter the IP address of each server, and press OK to confirm. Note SNTP server port 2732- SETUP / LAN ETHER / SNTP SERVER / PORT 1 Enter the server port number, then validate with OK. The port by default is port 123. Activating the server access If the terminal is set up in Automatic configuration mode (menu 2711), these addresses can be filled in automatically by certain DHCP servers.
WLAN network well as the number of barriers, such as walls or ceilings. You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network. Important Important Please note that in ad-hoc mode, the WPA/WPA2 encryption method is not available. If you have a WLAN adaptor, you can incorporate your machine as a network printer into a radio network. This works only with an approved adaptor that you can obtain from our ordering department.
Configure your network You can be sure of perfect communication if you use an approved adaptor in conjunction with your PC. Note Note All of the latest printer drivers for the approved adaptor may be found on our website together with further information: www.sagem-communications.com. Creating or rejoining a network Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key.
If you choose WPA, enter the WPA or WPA2 key that you are using on your network. 8 IP CONF.: MANU or IP CONF.: AUTO appear on the screen. If you choose to set up the system manually, go to the next paragraph and enter the parameters IP ADDRESS, SUBNET MASK and GATEWAY. 9 At the end of this procedure, you return to the main menu of CONFIG. ASS. 10 Exit this menu by pressing the key. with OK. 3 Select PARAMETERS using the keys or and confirm with OK. 4 Select GATEWAY using the keys or and confirm with OK.
2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network. 1 Type in , select the menu SETUP using the keys or and confirm with OK. 2 Select WLAN using the keys or and confirm with OK. 3 Select PARAMETERS using the keys or and confirm with OK. 4 Select SECURITY using the keys or and confirm with OK. 5 Choose WEP, WPA or OFF and confirm with OK.
Setting up the PC 4 In NETWORKS, select SNMP. For this section, refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the "house" network. 1 You may need to install the software for the WLAN USB key on the PC, if this has not already been done. 2 Plug WLAN USB key into a USB port on the PC. 3 Use the software of the WLAN USB key to detect the network. 4 Join the network "house" once this has been detected.
Message service 9233- E-MAIL / INIT ETHERNET / SMTP AUTHENT. / IDENTIFIER 1 Enter the IDENTIFIER then validate with OK key. Your multifunction machine lets you send and receive emails via your local network. 9234- E-MAIL / INIT ETHERNET / SMTP AUTHENT. / PASSWORD To do so, you must connect your machine to a local network. You must also configure the message service settings. Information required to set up message service 1 Enter the PASSWORD then validate with OK key.
10 Enter the name of the attachment and validate with OK key. 11 If necessary, change the attachment format: PDF or IMAGE and validate with OK key. 12 If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT and confirm with OK. Select DONE when all pages have been scanned. 13 Press OK to confirm. 14 Set contrast and resolution if necessary. The document is scanned and the mail is stored.
Connection configuration Modifying the connection period (Periodic type) 943 - E-MAIL / SETTINGS / PERIOD The settings are divided into several categories: • • the standard settings define the connection type and frequency to the local network as well as the transmission type for your documents, the E-mail sorting defines treatment for all stored Email messages received.
96 - E-MAIL / SORT MESSAGES F@X Only mode 1 Select option F@X ONLY and press OK to confirm. All E-Mails are polled and printed. PC Only mode 1 Select option PC ONLY and press OK to confirm. The E-mails are neither polled nor printed and they may be used with a computer. At each connection, the number of E-mails in your mailbox is displayed on the screen. PC share mode 1 Select option PC SHARE and press OK to confirm. You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.
USB memory key You can connect a USB memory Key on the front side of your machine. The files stored in TXT, TIFF, PDF (version 1.1 to 1.
Select the printing format (for JPEG files): A4 or LETTER (depending on model), or PHOTO and confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Quit this menu by pressing the button. Analyse the USB memory key content After a period of inactivity, your machine will return to the main menu. To view the USB memory key again please proceed as follows: 07 - MEDIA / MEDIA ANALYSIS 1 Press , enter 07 using the keypad. 2 The USB memory key analysis is started.
11 - USB memory key LFF6080 With the IMAGE format, if you have selected: • BLACK&WHITE, the picture will be saved in TIFF format. • COLOUR, the picture will be saved in JPEG format. You can choose the image resolution that will be digitized to the USB memory key; the default resolution is AUTO. Important Press the button several times and select the resolution you require: • Scanning in BLACK&WHITE: - • icon: text resolution. icon: photo resolution. - no icon: auto resolution.
PC Features Installing the full software package Turn your PC on. Open an account session with the administration rights. Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine.
6 The welcome screen appears. Click on the NEXT button to launch the installation of the Companion Suite Pro in your PC. Your Companion Suite Pro kit is successfully installed on your PC. Important If you have a firewall installed, you will be asked whether you want to authorize the MFServices application to access the network. Click Yes or Authorize (depending on your firewall) to authorize MFServices.exe to access the network. Some firewalls also require port parametering.
5 The Products Installation screen appears. Place your cursor on CUSTOMIZED and confirm by left-click with the mouse. 10 Select INSTALL DRIVERS in the list and click on the NEXT button. 6 Place your cursor on COMPANION SUITE PRO LL2 and confirm with left-click of the mouse. 11 Select the destination folder for installation and click on the NEXT button. 7 The welcome screen appears. Click on the NEXT button to launch the installation of the Companion Suite Pro kit on your PC.
2 Power on your multifunction machine. The PC detects the device. 3 Click on LOCATE AND INSTALL DRIVER SOFTWARE (RECOMMENDED). 14 Click on OK to finish the installation. The Companion Suite Pro software is now installed on your PC. You can now connect your multifunction machine. To connect the multifunction machine to the PC via USB, refer to paragraph Adding a device connected via USB, page 66.
>COMPANION SUITE PRO LL2 > COMPANION - DIRECTOR. instructions on screen. When asked for the drivers, insert the installation CDROM. The drivers are detected automatically. Installing PostScript print drivers If you want to install Postscript print drivers for your multifunction machine, proceed as follows: 1 Connect to the Adobe website (http:// www.adobe.com/support/downloads/ product.jsp?product=44&platform=Windows) and download the adequate universal driver installer.
Device management 2 Click the plus sign or ADD button. This tab shows the list of devices managed by the PC. Adding a device connected via USB Make sure that your multifunction machine is powered off. The connection between the PC and the machine requires a USB 2.0 shielded cable no more than 3 meters long. Important The Companion Suite Pro software shall be installed to perform this operation. 1 Locate your USB cable connectors and connect as shown below on the picture.
2 Click the plus sign or ADD button. 8 Click on the OK button. 9 Select the desired print language for your printer and click on NEXT. 3 Click ADD MANUALLY. 10 The next window lists the different features of the printer that are about to be installed. Click on the NEXT button. 4 Type the IP address or the NetBIOS name of the device that you wish to add. You can test the connection between the PC and the device by clicking TEST THE CONNECTION.
Device parameters identify your PC. 1 Select a device by clicking on its line in the list and click on PROPERTIES to configure the scanning parameters to be applied for this device when you use the SCAN TO function. 7 Click on the OK button. 8 Select the desired print language for your printer and click on NEXT. 9 The next window lists the different features of the printer that are about to be installed. Click on the NEXT button.
4 Select the desired OUTPUT format in the drop-down menu. Display the consumable status The following information will be available from the CONSUMABLES tab: • • • • Option Description PaperPort TIFF When a ScanTo PC is carried out from the device, the document is put into TIFF format and saved in the ScanTo directory. PaperPort PDF When a ScanTo PC is carried out from the device, the document is put into PDF format and saved in the ScanTo directory.
Companion Suite Pro functionalities Links available for connected network devices Document analysis The document analysis can be carried out in two ways: • • either by the SCAN TO function (application accessible from the Companion Director window or from the SCAN button on the machine), or directly from a standard compatible application.
Printing To scan a document from PaperPort: You have the possibility to print your documents via the USB connection or the network (LAN/WLAN) connection. 1 Click on FILE > SCAN. 2 Select the desired scanner, document feeder or flatbed. During the installation of the Companion Suite Pro software, the LASER PRO LL2 printer driver will be installed automatically onto your PC.
3 Check the Duplex box and choose among the two binding modes: Binding mode • Long sides • Short sides Printing Long sides Short sides 4 Click on the OK button to begin printing. 5 The machine prints the odd pages (from the higher odd page to page 1) and the LCD screen displays: ** PRINTING ** ** PC ** 6 Once the odd pages are printed, the LCD screen displays the message **PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...: ** PUT THE PRIN ...
Address book 2 Select the terminal address book. 3 Click NEW and select GROUP in the displayed menu. The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialling your contact’s number when you want to send an SMS or fax. If you want, you can print the list of numbers stored in the address book. You also have the possibility of creating groups of contacts from the address book.
Fax communications Modify the information related to a contact 1 Select the contact whose data you want to modify, using the mouse. 2 Click on PROPERTIES. 3 Make the necessary changes in the window ADDRESS BOOK. 4 Click on OK.
Send a fax Send a fax from an application Send a fax from the hard disk or the terminal This method is used to directly send a document you have created using a desktop software without printing it beforehand. 1 Click the icon of the window COMPANION DIRECTOR. 2 Click NEW then click FAX. 1 From your desktop software, select FILE > PRINT. 2 Select the printer COMPANION SUITE PRO LL2 FAX and click OK. The fax window is displayed.
Receive a fax The send memory (items sent) The window Companion Manager and Companion Director show, using different messages, the reception of The sent memory is used to keep all faxes you have sent. a fax. The icon is displayed at the bottom of the window Companion Manager and the icon in the task bar. appears You can automatically print faxes on reception. To do this, you have to define this parameter, refer to paragraph Fax parameters, page 77.
Fax parameters Description of the tab FAX PARAMETERS Access to fax parameters 1 Click on the icon of the window COMPANION DIRECTOR. 2 Select TOOLS > OPTION > FAX. 3 Make the adjustments required, referring to the description of parameters below and click OK. Description of the tab LOGS AND REPORTS Option Option Transmission speed Fax default transmission speed. Line number Number of the line where your terminal is connected.
Cover page Details about Option A and B: The cover page is part of a fax document automatically generated by your terminal, on which there is information concerning the sender, the recipient, the date, the time sent, comments, etc... • This page may be sent alone or in front of a fax document, but always at the same time as the document. A document may be sent with a cover page from the multifunction terminal or from the central processing unit.
• Option (B): Launch COMPANION MANAGER, select NEW FAX, select the scanner source as shown below: For the second step: Now that the background image is created in directory in C:\Program Files\Companion Suite Pro LL2\Documents\FAX\Temporary, you can add the fields on top of the background image. Please follow the procedure below: (a) Launch Companion Manager, select New Fax, click on the tab Cover Page, and check the check box named With the cover page.
3 Click on the icon fields. Description of the tab COVER PAGE to display the available To add a field, proceed as follows: - Select the field you want to insert by clicking the field palette. A stamp replaces the cursor of your mouse. - Click the location where you want to put the field on the model. - You can move or enlarge the field as you like. Important Field Description Name of the cover page Either the name of the page selected by default or the page you have selected to use.
SMS Communications Send an SMS From your PC, you can send SMS to a single recipient or to multiple recipients using the distribution groups. Communications being sent are monitored by means of the outbox, the outbox log and the outbox memory (items sent). Important 1 Click on the icon SMS of the window COMPANION DIRECTOR. 2 Click on NEW then on SMS. The SMS service is available depending on the countries and the operators.
Follow-up of SMS The sent item memory (items sent) SMS communications are monitored by means of: • an outbox, • a sent item memory, • an outbox log. The sent item memory is used to keep a copy of all SMS messages you have sent. These services make it possible to have complete information on the terminal activity with regard to communications. The outbox log is automatically printed when its contents fill a page. After this automatic printing, the terminal creates a new log.
Software Uninstallation Uninstall the drivers using the Companion Suite Pro software This section describes the following procedures: • • Run the programs removal from the menu START >ALLPROGRAMS >COMPANION SUITE >COMPANION SUITE PRO LL2 > UNINSTALL. full uninstallation of the Companion Suite Pro software, uninstallation of the drivers only. Note Uninstall the software from your PC Turn your PC on. Open an account session with the administration rights.
REMOVE button. the mouse. 4 Click on the OK button to confirm the removal. 5 In the IMAGING DEVICES sub-menu, select the SCANNER PRO LL2 item and right-click with the mouse. 6 Select UNINSTALL on the menu and left-click with the mouse. 7 Click on the OK button to confirm the removal. 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button. 7 A confirmation screen appears. Click on the YES button to continue. 8 Click on the DELETE button to confirm the removal.
Maintenance To replace the toner cartridge, proceed as shown below. 1 Insert the smart card provided with the new toner cartridge as shown on the picture below. Service General information CAUTION For your safety, it is imperative to refer to the security directives presented in chapter Security, page 1. The following message appears: To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the inner parts.
Document-feeder roller cleaning A wait message appears. PLEASE WAIT The smart card is read. NEW TONER REMOVE CARD 9 Remove the smart card from the reader, your machine is ready to print again. Issues with smart cards If you use a smart card that has already been used, the machine will display: Clean the roller of the document feeder when: • one or more vertical lines appear on the copies of documents placed on the document feeder (presence of debris, ink, glue, etc., in the paper transport mechanism).
Printer issues Paper jam Error messages When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam. When the printer encounters any of the problems described below, the corresponding message is shown on the machine display. In case of a paper jam in the machine, the following message appears: Message CHECK TONER Check the presence of a toner cartridge in the machine. TONER NEAR END Indicates that your consumable will need changing soon.
Scanner issues Communication errors When a paper jam occurs, the following message appears: If the communication fails, the terminal advises you of an automatic retry later. Example of what is displayed: REMOVE DOCUMENT Current time Time of next try STOP TO CONFIRM FRI 12 DEC 20:13 0142685014 20:18 1 Open the document feeder scanner cover.
Code 06 - Printer default An incident occurred in the printer: no paper, paper jam, opened cover... In the reception mode, this incident appears only if the reception parameter is switched to WITHOUT PAPER. Code 07 - Disconnected The link has been cut (bad line). Check the number and try again. Code 08 - Quality The document you sent was not well received. Contact your subscriber to see if you need to send again.
Issue encountered Print request handling Issue encountered Print request handling Loss of LAN/WLAN connection Once the problem is resolved, the printing of the document restarts from the beginning, regardless of the number of pages already printed before the connection loss. No paper feed Paper jam The printing of the document is cancelled. Paper format problem Toner empty The printing of the document is cancelled.
Specifications Physical specifications Dimensions: Weight: 412 x 447 x 386 mm 13 kg Electrical specifications Power supply (see rating plate): Electric consumption: Single phase 220-240 V - 50/60 Hz - 4.5 A 13 W typical in powersave 36 W typical in standby 450 W average during printing (900W peak) Environmental specifications Operating temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity included between 15 to 80% (up to 32°C [89.
Consumable specifications Reference paper Scanner : Printer : Inapa tecno SPEED A4 Ricoh T6200 A4 Toner cartridge Reference PFA821 PFA822 Specifications are subject to changes for improvement without notice.
Customer Information Hotline Introduction We constantly strive to develop our products according to the highest quality standards and with the greatest possible user-friendliness. In your user manual you will find all the information required to use your machine. If you nevertheless require assistance in addition to the user manual, our call centre is available. Our employees are trained experts who would be happy to answer your questions.
