M3 PHILIPS
Description of machine 1 Mains cable with power plug 7 Operation panel 2 Document guide 8 Printer roller 3 Paper feed flap 9 Scanner lid 4 Paper tray 10 Holder for “Plug’N’Print” card 5 Telephone handset 11 Front ink film compartment 6 Document Feeder 12 Rear ink film compartment Display symbols * * two lines for devices with SMS functionality ** only for devices with SMS functionality ***only for devices with built-in answering machine f / F indicates whether you are sending or copyin
Controls for fax machine with builtin answering machine ON/OFF to activate / deactivate answering machine REC press briefly: to record an internal memo; press and hold (two seconds): to record a new outgoing message PLAY to play back messages. The key flashes when new messages and memos have been recorded. After playback the key stays lit until messages have been deleted.
Contents Contents Description of machine ........................ 2 Safety instructions...................5 Installation ...............................6 Packaging...............................................................6 Connection............................................................6 Ink film ..................................................................7 Loading paper.......................................................8 Removing paper .................................................
If you would like to use a cordless phone, there should be a distance of at least 15 cm in between the fax machine and the base station, otherwise you may hear acoustic interference in your handset. Please read all warning notices and instructions and follow them precisely. Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine). The fax machine must stand securely on a smooth, flat, horizontal surface (no soft surface such as carpets etc.).
Installation In the UK Installation Packaging The following items are included in the packaging: 1 user manual 2 installation guide 3 paper tray 4 handset 5 spiral cable for handset 6 fax machine 7 mains cable with plug 8 telephone cable with plug For all other countries 2 1 3 Handset 4 Insert one end of the spiral cable into the socket of the telephone handset and the other end into the socket identified with a handset on the side of the unit and press it into the specially provided ca
Removing the ink film 1 Lift the rear ink film roll holding both sides with your index fingers upwards, in order to remove it out of its seat and place it next to the front ink film roll. 2 Remove both ink film rolls. They cannot be reused. Ink film You cannot receive or copy documents unless an ink film is loaded in the fax machine. The machine is therefore supplied complete with a free ink film for a few trial pages. The symbols áéíó indicate how much ink film has already been used.
Installation 2 Lay the large roll in the grooves provided in the rear ink film compartment. The blue toothed wheel must be on the right-hand side. 3 Now take the small roll and lay it in the front ink film compartment. Make sure that the blue toothed wheel is on the right and the pin on the left is inserted in the depressions. Loading paper Before you can copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4, 210 x 297 mm.
4 Close the paper feed flap. Additional devices In addition to your fax machine, you can also connect other devices, such as additional telephones, call-fee indicators, answering machines or modems to a single telephone line. For UK: As long as the Ringer Equivalent Number (REN value) on the line doesn’t exceed 4. The REN value of this fax is 1. If you are running an SMS-capable cordless phone on the same line it is impossible to say which device will actually receive the SMS message.
Installation Separate sockets Private branch exchange (not in all countries) Private branch exchange systems are very common in large companies. ISDN connections are private branch exchanges and are used very often in private households. To get a connection from a private branch exchange to the public network you have to dial a key to obtain the outside line. You can connect additional devices to separate sockets on the same line even if they are in different rooms.
2a For devices with SMS functionality: Enter your name using the alphabetic keypad. If you want to keep a note of the factory settings on your machine for later, we recommend printing out a function list before you change any of the settings (press MENU. three times). 2b For devices without SMS functionality: You can also enter letters using the number keys (a maximum of 32 characters). Press a number key as often as necessary to enter the desired letter, e.g. for C press 2 three times.
Basic Settings Display language 1 Select function 11 by pressing MENU, 11 and OK. 2 Select the desired language with u. 3 Press OK. Ring signal type You can choose from ten different types of signals. 1 Select function 35 by pressing MENU, 35 and OK. 2 Select the desired ring signal with 0 to 9. 3 Press OK. Volume Ringer You can adjust the volume of the ring signal if the fax machine is in stand-by mode or if it is just ringing.
Set SM mode The built-in fax switch enables you to phone and fax from the same telephone connection and use additional devices. The fax switch separates fax and voice messages. For example, it can receive fax messages silently, i. e. without ringing to avoid causing a disturbance.
Fax switch 4 Now enter the number of ringing signals after which the fax switch should accept the call and separate faxes from voice messages. If the call is a fax call the fax machine switches to reception. Telephone calls will continue to ring. FAX RINGS: 5 5 Confirm your entry with OK. 6 Using u, determine the ringer volume when receiving a call. RINGER VOL.: HIGH 7 Confirm with OK. To activate mode M select MENU, 32 (Night) and OK. Repeat steps 2 to 6.
If the automatic fax reception is impossible, press START to manually begin receiving the fax. If your answering machine provides an “economy function” (e.g. a function which changes the number of ringing signals as soon as a message was recorded), you should preferably switch this function off. It is possible that the answering machine not only counts the messages received, but also the number of fax calls.
Telephone Telephone Making a call 1 Dial the desired number. 2 Lift the handset. If you want to dial with the handset replaced press DIAL / l. If you enter a wrong digit, delete it by using C. The R key allows you to use various services offered by the telephone service provider (call waiting, toggling calls, etc.). Contact your telephone service provider for more information. Redial With PP you can redial the last five numbers you have dialled previously. 1 Press PP.
Deleting entries or entire groups Press a and select the entry you want to correct with u then press a for two seconds. Select a character with u and press C to delete it. Confirm with OK. 1 Call up function 46 and select the desired group from 1 to 5 using u. Press OK. Deleting entries 3 Using u select an entry that you want to delete and press C. Select whether or not you actually want to delete the entry or the entire group using u. Confirm with OK. To quit the function press STOP.
Fax & Copy Fax & Copy 3 Move the document guide so that it rests on the document. Write clearly and legibly. Only use pens with dark ink (black/dark-blue, not yellow/orange/light green). The following points are the most common causes of errors when sending faxes! v Don’t send ... ... wet pages or pages with corrections made with correction fluid; dirty pages or pages with a glossy or laminated surface. ... pages written in faint pencil, crayon, chalk or artist’s charcoal.
If there is no more paper in the feeder or if the inkfilm is empty an incoming fax will be stored in memory (storage capacity for a machine without an answer machine approx. 20 pages, for a machine with answer machine approx. 100 pages of the Slerexe letter). If there are documents in memory the h symbol will appear on the display. When paper and/or an ink film is inserted the fax machine will automatically print out all the stored documents.
Fax & Copy Transmission and error reports Your fax machine can print a transmission report every time you have sent a document. This way you are given confirmation that your document has been received. If an error occurs during transmission you will be informed on the error report. The printing of a transmission report can be switched on and off while the error report is always printed.
3 The operation is interrupted as soon as you remove the document. Polling codes work in accordance with the ITU international standard. However, there are manufacturers who use other processes and whose machines are therefore not compatible. If you want to send faxes to fax databases or if you want to poll from these, some databases have a sub-address which you can add to the telephone number. This will save you money in telephone charges. First enter the telephone number of the database and then press R.
Fax & Copy 22 The machine stores the first page of the document into memory and starts copying. Automatic sorting is therefore not an option! To interrupt the copying process press STOP. In case of a paper jam, if the inkfilm is empty or the memory is full, the copying process will be interrupted automatically. In the event of a document jam see Hints and Tips / Document jam.
(only for devices with SMS functionality) The NO. for transm. and the NO. for recept. are needed in order to use SMS services. In some countries these numbers may be identical. (not available in all countries) You can send and receive SMS (Short Message Service) messages with your fax machine. Your fax machine is already set up to make use of SMS services – depending on the country and network.
SMS Sending SMS messages 1 Press SMS. 2 Press u to select SEND SMS. 3 Press OK. 4 The display shows TEXT:. Enter your text message on the alphabetic keypad (maximum of 160 characters). If there are numbers in the message you should use the numerical keypad. You can select any of the last five SMS messages you have written and use it as a template. Press PP until the message you want appears. v Press the w button to check how many characters you can still enter. 5 Press COPY to print the message and OK.
If you are running an SMS-capable cordless phone on the same line it is impossible to say which device will actually receive the SMS message. However, you can only receive SMS messages on one device at any one time. Try to disable SMS reception on the cordless phone. If you cannot do this, disable SMS reception on the fax machine. 1 Press MENU, 45 and OK. SMS Disable SMS reception 2 Enter 51205 and press OK. 3 Use u to choose whether to enable or disable SMS reception.
Answering machine Answering machine (only for devices with built-in answering machine) 1 If PLAY flashes, messages have been recorded for you. Press PLAY to listen to the first message. The date and time the message was received and the number of the caller will be displayed. The recording capacity is 30 minutes. 2 The next message will be replayed if you press PLAY while listening to any message. Your answering machine is factory-programmed with a recorded outgoing message.
Your fax machine can automatically forward all incoming messages to another telephone number. Enter the telephone number to which you wish recorded calls to be forwarded. You can select the number of messages to be forwarded each time. Your fax machine will wait until the selected number of messages has been received and then calls the desired number automatically. A text announcing the call forwarding is transmitted when the connection is made.
Answering machine 28 Internal memo You can record a personal message with this function. Messages can be heard on the fax machine itself or by remote control from a telephone. Briefly press REC twice and wait for the confirmation tone. Record the desired message. A black bar on the display indicates the remaining recording time. To end recording press STOP. Internal memos can be played back and deleted like any other message. 2 Enter the four-digit code.
5 Close the panel so that it also clicks into place. Delivery service You can order inkfilms and cleaning accessories at your local dealer or directly from PHILIPS (free delivery) on Freefone 0800 358 08 07 (United Kingdom). Paper jam 1 The display shows Paper jam. 2 Open the operation panel by lifting in the middle. When you hear a soft click, the panel is engaged. 6 Insert paper (see Installation / Loading paper). Document jam 1 Open the paper feed flap and carefully pull out the paper.
Hints and Tips 4 Carefully remove the document either from the front or the back. When you answer a call on the fax machine and recognise that it is a fax (you hear a beep or no sound), press START and hang up. The fax will be received. When you answer using an additional phone and it turns out to be a fax, you can start the fax reception by pressing *5 and then hang up. The fax machine will receive the fax.
When you enter this code, all your entered settings and data will be erased, except for: • received fax messages • Stored SMS messages • stored short dial numbers • stored telephone book numbers • your name • your telephone number Example for using a service code: 2 Open the operation panel by lifting in the middle. When you hear a soft click, the panel is engaged. 3 Open the scanner cover by pressing the two lugs in. The cover will open downwards. 1 Select MENU, 45 and press OK.
Hints and Tips 32 6 Close the panel so that it also clicks into place. 7 Insert paper (see Installation / Loading paper). Troubleshooting If you cannot fix the problem based on the instructions below, you should proceed as follows: 1 Disconnect the mains. 2 Wait at least ten seconds and reconnect. 3 If the fault reoccurs, please contact your customer information center.
Change the resolution setting to F or f. Check the document or set a higher contrast with function 47 (see chapter Fax & Copy / Contrast). Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective. Call service if necessary. Your fax or your recipient’s fax machine produces Clean the scanner with a cloth (see Care and mainblack lines when printing. tenance). Test the fax machine by making a copy.
Appendix Appendix Functions To print a list of functions, press MENU three times. Setup 11 Set language.................................................... 12 (select the language of the display text) 12 Set time/date.................................................. 11 (setting time and date) 34 Easylink........................................................... 30 (codes for use with additional telephones) 35 Ringer types....................................................
Compatibility: Connection type: TU Group 3 outside line (PSTN)/ Flash times: extension (PABX) outside line (PSTN): 100 ms Document size width: length: thickness: Printing paper: Contrast control Copying Data compression Modulation Transmission speeds Weight Power consumption several sheets 148–217 mm single sheet: 100–600 mm several sheets: 148–297 mm single sheet: 0,06–0,15 mm several sheets: 0,08–0,12 mm A4 210 x 297 mm, 80 g/m² 216 ± 1 mm FINE 7.
Appendix A SAGEM Communication Austria GmbH undertakes to remedy by repair, free of charge for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date of original delivery of the Equipment, where those defects are a result of faulty workmanship.
Appendix Please note that only Philips ink cartridges should be used. Your Philips guarantee does not cover damage to your fax machine that may be caused by the use of any other ink cartridges.
Appendix 38 Index A Activate built-in answering machine 26 Additional devices 9 Answering machine built-in 26 external 14 Appendix 34 Functionlist 34 Guarantee 35 Technical data 35 B Basic settings Correction 11 Display language 12 Function list 34 Help function 11 Ring signal type 12 Time and date 11 Volume 12 Your name 11 Your number 11 Broadcast 19 Built-in answering machine 26 Controls 3 Day/night mode 13 Deleting messages 26 Display symbol 2 Duration of recording 26 Economy operating mode 14 Forwardi
P Making a call 16 Manual fax reception 14 Memo 27 External memo 27 Internal memo 28 Memory Deleting SMS messages 24 Display symbol 2 Fax reception without paper 19 Menu key 3 Packaging 6 Paper Fax reception without paper 19 Load 8 Paper jam 29 Remove 9 Technical data 35 Photo mode Copy 21 Display symbol 2 Image quality 19 Key 3 Technical data 35 Play back volume 26 Play key 3 Operation panel 3 Polling Polled reception 20 Quick polling 20 send 20 with code 20 Power supply 7 Technical data 35 Printout Easy
The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union. http://www.sagem.com E-Mail: dti.faxinfoline@sagem.com DECLARATION OF CONFORMITY (DoC) Hereby, SAGEM Communication Austria GmbH, declares that this PHILIPS PPF 531/571/575 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC. United Kingdom Tel.: 0870 1243 737 Fax: 0870 1240 202 Should you require a copy of the original DoC, please visit our web site.
