Operation Manual

ManualsBrandsPhilips ManualsFaxMagic

Dear customer,

The fax machine you have purchased prints on normal paper by means of

an ink film. It also enables you to use additional devices, such as cordless

phones. Your fax machine is also equipped with functions that facilitate

the installation and use.

Sending fax messages

To send a fax message longer than one page you can place up to ten pages

into the document feeder. When the paper has been used up,

fax machines with message memory can receive faxes into that

memory.

Additional (cordless) telephones

Your fax machine fully supports the use of additional devices, such as

telephones, cordless telephones, external answering devices or any other

telecommunication devices suitable for the network. You can transfer

calls from the fax machine to a (cordless) telephone and vice versa. You

can also start fax reception from an additional phone or stop the built-in

answering device—if your fax machine has such a device—and start a

telephone conversation.

Help-Key

If you briefly press INSTALL/HELP, your fax machine will print out

a page with instructions for the basic functions.

Quick and easy installation

EASY INSTALL will guide you through the installation of your fax

machine. Press and hold the INSTALL/HELP key for two seconds and

a sheet will be printed out. Use this sheet together with the display

prompts to aid the installation of your machine. Once you have gone

through these steps the machine will automatically configure itself. Should

you add an additional device at a later date, just go through EASY

INSTALL again to verify it. The settings of your fax machine will be

updated accordingly.

Fax switch and timer

The timer U makes your fax machine switch automatically between S

and M modes. The built-in clock makes your fax machine switch to M

at 10pm and back to S at 6am. Of course you can change these times

according to your individual needs or switch off the timer. The display

will show the current settings.

Day

S and Night

M modes

S and M make your fax machine work differently, depending on the

time of the day. We assumed that during the day you want to be notified

by a ring signal about incoming phone calls. After a certain time the

machine will switch to fax reception and messages can be left for the

(built-in or external) answering device. We further assumed that during

the night you don’t want to be disturbed. Faxes will be received silently

and the machine will ring softly in case of an incoming telephone call. You

can change all settings according to your individual needs.

Overview

! Never expose your fax machine to rain or any other

form of moisture, in order to prevent the risk of

electric shock or fire.

! In a thunderstorm, disconnect the fax machine

from both the mains and the telephone line. If you

are unable to disconnect the fax machine, do not

use it and do not telephone due to the danger of

lightning strike and/or damage to the device. The

exception to this rule is the cordless telephone

detached from its base station.

! To prevent the risk of electric shock it is not

allowed to open the flap on the bottom of the front

ink film compartment. Opening the flap is strictly

reserved to authorised service personnel.

Summary of content (36 pages)

PAGE 1
Overview Dear customer, The fax machine you have purchased prints on normal paper by means of an ink film. It also enables you to use additional devices, such as cordless phones. Your fax machine is also equipped with functions that facilitate the installation and use. Sending fax messages To send a fax message longer than one page you can place up to ten pages into the document feeder. When the paper has been used up, fax machines with message memory can receive faxes into that memory.
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Safety instructions Please read all warning notices and instructions and follow them precisely. Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions. Never touch the power plug, connection to the mains or telephone socket with wet hands. Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.
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1 Introduction Table of contents Overview ........................................ 1 Mute .......................................................................... 2 1 Calling line identification ......................................... 2 1 Safety instructions ....................................................... 2 International guarantee ............................................... 2 6 The fax ........................................ 22 1 Introduction ................................
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Overview of the machine 5 Fax machine 6 Paper tray 7 Ink film 8 Paper 9 User manual 10 Installation guide Check that the following items are included in the packaging: 1 2 3 4 Telephone cable with plug Mains cable with plug Telephone handset Spiral cable for telephone handset 6 1 8 3 9 4 2 5 7 Description of machine 1 2 3 4 5 6 7 8 9 Document feed slot 10 Document width adapter 11 Paper outlet 12 Front ink film compartment 13 Rear ink film compartment 14 Grey printer roller 15 Blue release leve
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15-May-00 12:30 DMM is visible when the document memory contains faxes. FINE B*) shows that the built-in answering machine is switched on. PHOTO DMM S/M/U Three pointers on the display indicate the current settings. You can choose the mode desired with S / M / U. The pointers on the display indicate different modes: FINE/PHOTO indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the two is visible, the standard resolution is selected.
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Location of controls Fax without built-in answering machine 1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 OK 0 11 12 13 14 15 16 17 Fax with built-in answering machine 21 2 3 4 5 6 1 8 9 10 1 2 3 4 5 6 7 8 9 OK 0 19 20 11 12 13 14 7 6 15 18 17
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1 S/M/U to select the different operation modes press briefly: choose between DAY and NIGHT press and hold (for at least two seconds): to select the TIMER mode (the precise settings must be made in function 31 DAY, 32 NIGHT or 33 TIMER) 13 FINE/PHOTO to select a higher resolution when copying or sending (FINE—for text and graphics; PHOTO—for photographs) 14 CHECK DISPLAY If this lamp flashes, please read the message on the display.
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2 Installation Connecting the fax machine To the telephone socket 30 Turn the machine bottom up. Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE. Insert the cable in the groove provided. cm ! If you have not connected your fax machine to the mains, it will not function at all—even for making telephone calls. ! Your fax machine was built for exclusive use in the country of purchase.
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Spiral cable to the handset Replacing the ink film You cannot receive or copy documents unless an ink film is loaded in the fax machine. If the ink film is finished or if there is no ink film in the fax machine, the CHECK DISPLAY lamp flashes, and the following message appears: Handset to the fax machine Insert the other end of the spiral cable into the socket identified with a handset symbol, on the bottom of the machine, and press it into the specially provided cable groove.
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3 Press the empty ink film roll on the left-hand side against the spring. 4 Now take the small roll and lay it in the grooves provided in the 4 Lift the roll upwards on the left side in order to lift it out of its seat. front ink film compartment. 5 Turn the gearwheel of the small roll back to tension it. Make sure 4 3 that the film is not creased. 4 5 5 Remove both ink film rolls. They cannot be reused. Dispose of the ink film rolls with normal waste.
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5 Close the paper feed flap. Loading paper Before you can receive or copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4, 210 x 297 mm. The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80 g/ m2 paper. The smoother the paper surface the better the print quality.
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To the same socket (not in all countries) You can connect additional devices to the same telephone plug. Paper jam Open the operation panel and the ink film cover. Leave the paper refill flap closed, so that the paper is easier to remove. Pull the paper carefully outwards from the inside. Before closing the ink film cover, the ink film roll must be tensioned by turning the gearwheel of the front ink film roll forwards. Make sure that the fax machine is the first device connected to the line.
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Connecting to ISDN 1 Select function 15 by pressing FUNCTION and then entering Your fax machine is not an ISDN fax (group 4), but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or an ISDN connection for analogue devices. For further information please refer to your ISDN instructions. 2 Choose pulse or tone dialling by pressing . Press OK. the digits 15. Press OK.
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3 Basic functions Entering a name ! If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position. When you enter a name (maximum 32 digits), the number keys are used to enter letters. Every key has a number of different characters (see table on the following page). 1 Select function 14.
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press 1x 2x 3x 4x 5x 6x 7x 8x 9x 10x 11x 12x 13x 14x 0 space . - 0 + ? / : * % ! ( ) 1 1 2 A B C 2 a b c Ä Å Æ Ç ä å 3 D E F 3 d e f 4 G H I 4 g h i 5 J K L 5 j k l 6 M N O 6 m n o Ñ Ö ñ ö 7 P Q R S 7 p q r s 8 T U V 8 t u v Ü ü 9 W X Y Z 9 w x y z Volume of the ring signal You can adjust the volume of the ring signal if the fax machine is in stand-by mode or if it is just ringing.
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4 Fax switch Mode U The intelligent fax switch enables you to phone and fax from the same telephone connection and use additional devices. In mode S the fax machine rings when you receive a telephone call or fax. In mode M you may wish not to be disturbed, faxes will therefore be received silently, without the fax machine ringing. When mode U is activated, the fax machine automatically switches between S and M by the aid of a built-in clock.
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Die The fax switch Mode S You can receive a telephone call on the additional telephone even after the built-in answering machine has already been activated. If you have a serial connection, the built-in answering machine is automatically switched off after lifting the handset of the other telephone. If your connection is parallel, you can switch off your outgoing message by pressing * twice.
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with built-in answering machine 2 Choose using . 1 If you have chosen function 31 and entered the settings for the fax reception described above, you can switch on and off the built-in answering machine and adapt its behaviour described in the table. tam: on/loud TAM: smart 3 Confirm your settings with OK. Your answering machine will be activated automatically after a large number of rings.
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Die The fax switch 1 Choose function 32 to change the ring settings. Mode M 2 Select with one of the settings described below. with built-in answering machine 3 Press OK to confirm. Fax reception in M is always silent, and the answering machine is always activated in this mode. If you only want to use your fax machine in M (U deactivated), press S/M/U for two seconds until you hear a confirmation tone and the pointer above U disappears.
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5 The telephone Deleting entries If you enter a wrong digit, delete it using <. Then lift the handset. 1 Press N and then a key between 0 and 9. The stored name or telephone number appears on the display. With PP you can redial the last five numbers you have dialled. Press the key repeatedly until the desired number is shown on the display. 2 Press N for two seconds. Keep < pressed until name and number are deleted. 3 Press OK.
PAGE 21
List of telephone numbers Calling line identification 1 Choose function 42 to print a list of your stored Short dial and Telephone book numbers. only for fax machines with built-in memory (not available in all countries) 2 Press the OK key. Your fax machine will then print out the list. Your fax machine is capable of showing the caller's telephone number before you lift the handset.To use this feature you must subscribe to it via your telephone service provider.
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6 The fax Sending faxes The following points are the most common causes of errors when sending faxes! Don’t send 1 Dial the number you require. Pages from newspapers (printer’s ink). 2 Insert your documents face up into the paper feed slot (max. ten sheets). Stapled pages or pages held together with paperclips. Remove all staples and clips before sending. Creased or torn pages. Wet pages or pages with corrections made with correction fluid; dirty pages or pages with a glossy or laminated surface.
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Das Fax Transmission speeds Polling send Your fax machine automatically adjusts its transmission speed to the quality of the telephone line. Especially in case of overseas transmissions this process can take more time. If the poor line quality is already known it is useful to set the machine at a slower speed from the very beginning using in function 21. This will save time and charges the automatic adjustment would require. You can allow a document to be polled from your fax machine.
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7 Answering machine Listening to messages Your fax machine is equipped with a digital telephone answering machine. All recorded messages are stored in a solid-state electronic memory which has a recording capacity of about 15 minutes. There is neither a magnetic tape nor a cassette. 1 If PLAY/PAUSE flashes, messages have been recorded for you. Press PLAY/PAUSE to listen to the first message. The date and time the message was received will be shown on the display.
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Forwarding messages Recording a conversation Your fax machine can automatically forward all incoming messages to another telephone number. Switch on function 55 and enter the telephone number to which you wish recorded calls to be forwarded. You can select the number of messages to be forwarded each time. Your fax machine will wait until the selected number of messages has been received and then calls the desired number automatically.
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Overview of commands Remote control 1 The message you are just listening to will be repeated. You can also control the answering machine functions on your fax from any telephone using tone dialling. Before you can use remote control you have to enter an access code in function 52 (this code will also be used for function 55 Forwarding). 2 Your messages will be played back. 3 Move to the next message. 4 Record a new outgoing message.
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8 Additional functions Copying EASYLINK Setting additional devices You can use your fax machine to make copies of an original. When copying your fax machine switches automatically to resolution FINE. You may also choose PHOTO resolution when copying photographs or for an even finer resolution. The three codes which you can enter with this function help you, when you receive a call on the additional telephone or wish to transfer a call or fax to your fax machine. 1 Hold your documents face up.
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9 Troubleshooting The following table contains an overview of the most frequent operating errors or problems and their possible causes and remedies. Before calling our service desk, please consult this table which has been compiled by our service engineers. In most cases you will be able to solve the problem on your own. If you cannot rectify a fault using the instructions provided, please disconnect from the mains. Wait at least ten seconds and reconnect.
PAGE 29
Problems when establishing a connection Error You cannot phone or send faxes. Possible cause Wrong dialling mode selected. Remedy Change the dialling mode with function 15. You are operating your fax machine on a private In function 15, select PABX: Yes. branch exchange and have not set it accordingly. TRANSM. ERROR CHECK DISPLAY The telephone connection is of poor quality. Try again or send the fax at reduced speed (function 21). The recipient has a paper jam or has run out of paper.
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Other Error Copy is blank. Possible cause Remedy Document loaded the wrong way up. Load the document with the printed side up. Printer or scanner faulty. Service. On lifting the handset you hear a tone or silence. The caller is trying to send a fax. On the fax machine: press START. On the additional telephone: press * and 5. Then replace the handset.
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Service code Care and maintenance instructions The scanner glass and rollers of your fax machine should be cleaned of paper dust and scuff when necessary. ! Only use this function when absolutely necessary. If you are satisfied with your changes to the factory settings you should not use this function. ! Before opening the fax machine, make sure that you are electrically discharged by e.g. touching the metal housing of a grounded appliance, a water pipe or radiator.
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1 Open the operation panel as described above. 2 Then open the ink film cover by pressing both blue release levers back at the same time with both hands and then folding back the ink film cover. A B C D E Lightly wipe the scanner glass (B) and rubber lip (D) with a cloth. Carefully turn the document feed roller (A) by hand and wipe it gently with the cloth. Hold down the FINE/PHOTO key on the operation panel: the scanner roller (C) will begin to turn.
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Anhang 10 Appendix Technical specification Glossary Compatibility Type of connection Flash times ITU Group 3 outside line (PSTN) / extension (PABX) Singapore: outside line (PSTN): 600 ms extension (PABX): 600 ms other countries: outside line (PSTN): 100 ms extension (PABX): 100 ms Size of document width: single sheet 148 - 217 mm several sheets 148 - 217 mm length: single sheet 100 - 600 mm several sheets 148 - 297 mm thickness: single sheet 0.05 - 0.2 mm several sheets 0.08 - 0.
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Index symbols * and # keys 14 N key 7 A akey location 7 use 20 adapter additional device 12 ISDN 13 paper width 4 additional device 12 connection 12 definition 33 settings 17 analogue adapter 13 announcement only 25 answering device 18, 24 display 5 external 12 override 25 pointer 5 remote control 26 settings 17 volume 24 arrow keys 7 B branch exchange system (PABX) 13 BUSY 29 C cable connection 8 handset description 4 mains description 4 telephone description 4 call fee indicator 12 call transfer 21 cal
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P PABX connection 13 explanation 33 packaging 4 page header 14 paper fax reception without paper 23 feed mechanism 4 jam 12, 30 loading 11 outlet 4 packaging 4 paper tray 4, 11 refill flap 4 size 33 parallel connection 16 PHOTO mode display 5 key location 7 pointer 5 use 22 play back volume 24 PLAY/PAUSE key 7 pointers on the display 5 polling 23 explanation 33 power consumption 33 power supply 33 connection 9 printer roller cleaning 32 location 4 Private Branch Exchange (PABX) system 13 pulse dialling expl
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UK 5103 506 1690.2 1608 The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union. The used cardboard packaging as well as the cardboard protecting your facility at its sides made of waste paper can be recycled like waste paper; corresponding to your country’s demands dispose the plastic foils either for recycling or with your rubbish.