DPM 9400 User Manual
DPM 9400 - User Manual VERSION DPM 9400 - 05/2005 (English) COPYRIGHT © 2003 - 2005 Philips Austria GmbH, PSP - Dictation Systems. All rights reserved. Reproduction in whole or in part is prohibited without the written consent of the copyright owner. Information in this manual is subject to change without notice. TRADEMARKS ® Pocket Memo is a registered trademark of Philips. Windows 2000 and Windows XP are registered trademarks of Microsoft Corporation.
DPM 9400 - User Manual Table of Contents Chapter 1: Introduction ...................................................................................................................... 1 DPM features......................................................................................................................................................... 1 Package contents.............................................................................................................................................
DPM 9400 - User Manual Appendix: Troubleshooting the DPM.............................................................................................. 26 Index ..................................................................................................................................................
DPM 9400 - User Manual Chapter 1: Introduction The DPM 9400 (Digital Pocket Memo) has been designed to offer optimum user convenience and greater efficiency for your daily work. This manual provides a comprehensive overview of all the device's features and detailed instructions on how to operate the device. DPM features • The DPM 9400 is a state-of-the-art digital voice recorder for the professional user.
DPM 9400 - User Manual Chapter 2: Introducing the DPM This chapter introduces the DPM 9400. Below you find a graphic of the device which shows and explains the various parts. You also find a detailed description of the DPM display and useful information on how to operate the device with batteries. DPM graphic The following graphics show the device and the names of the various parts.
DPM 9400 - User Manual 11 13 12 14 15 16 17 11: Memory card slot: Insert the memory card and push it down until you hear a click. To remove the memory card from the DPM, push it down again until you hear the click. 12: L/P: Press this button once (●EOL) to evoke the End-of-Letter function which marks the dictation as finished. Press this button twice (●●P) to mark the dictation as finished and to assign priority to it. 13: MIC: The microphone socket. 14: EAR: The earphone socket.
DPM 9400 - User Manual Batteries: 60% Batteries: 40% Batteries: 20% Batteries: empty Status indication bar The status indication bar may appear as follows (note that the following overview only lists the most common displays of the status indication bar): : A dictation is being recorded. : A sound file is being played back. : A section of the sound file is marked for deletion. : The whole sound file is marked for deletion. : The sound file has index marks.
DPM 9400 - User Manual Chapter 3: Getting Started This chapter provides an introduction to the basic functions of the DPM 9400: • Activating the DPM • Memory card • Start screen • DPM menu • Power Save mode Activating the DPM The DPM can be turned on and off via the Lock/Hold switch. If the device is locked, it is not possible to use any of the DPM buttons and none of the buttons can be pressed accidentally. The device is unlocked. The device is locked.
DPM 9400 - User Manual Note: The memory card delivered with your DPM 9400 has already been preformatted. Important: Any memory card used with the DPM should be formatted by the DPM itself and not any other device. For more information on reformatting the memory card, refer to the corresponding DPM menu section in this manual. Full memory card If only two minutes of recording time are left on the memory card, the recording time on the DPM display will start to blink.
DPM 9400 - User Manual Display appearance The appearance of the DPM display depends on the corresponding setting (Standard display and Advanced display options) in SpeechExec Dictate. For more information, refer to the SpeechExec Dictate Online Help. • The Standard display option uses larger symbols without showing the status indication bar: • The Advanced display option uses smaller symbols. It enables to view more information on the current dictation and shows the status indication bar.
DPM 9400 - User Manual To exit the DPM menu, do one of the following: • Select the menu entry for exiting the DPM menu and confirm the selection by pressing the Jog Dial: • Press the DEL button. User-defined labels This menu entry is only available if the corresponding option has been enabled in SpeechExec Dictate and the setting was transferred to the DPM. If enabled, it is displayed as the first entry when you access the menu. The DPM stores the last user-defined label(s) you entered.
DPM 9400 - User Manual 3. Set the time. When you have set and confirmed the MM (minutes) setting, you will automatically return to the DPM main menu. See also the Additional information section below. Setting the date and time (DPM 9400/52) This is the default date and time format for DPM 9400/52: YYYY-MM-DD (year-month-day) and HH:MM (hours:minutes) The menu entry for the date and time displays the current date setting: Confirm the menu entry selection by pressing the Jog Dial and do the following: 1.
DPM 9400 - User Manual • Set SP: Confirm the setting by pressing the Jog Dial and to return to the DPM main menu. For more information on the recording format, refer to the Recording format section in this manual. DPM device beep You can define whether you want the DPM to beep when specific operations take place. Otherwise the DPM is muted except for warnings, for example, when the batteries are almost empty or the memory card is almost full.
DPM 9400 - User Manual • Enable the backlight; this is the default setting. When you press a button on the DPM, the DPM display will be backlit for about eight seconds: • Disable the backlight; this setting guarantees a longer lifetime for the DPM's batteries: Confirm the setting by pressing the Jog Dial and to return you to the DPM main menu. Changing the contrast You can change the contrast setting for the DPM display.
DPM 9400 - User Manual Chapter 4: Basic Operations This chapter provides an introduction to the basic functions of the DPM 9400: • Recording a dictation • Recording mode (Insert/Overwrite) • Playing back a dictation • Fast Forward and Fast Rewind • Deleting parts of a sound file and deleting entire sound files • Finishing a dictation (EOL and Priority) • Additional settings Recording - DPM 9400/00 DPM 9400/00 enables you to create high-quality digital recordings.
DPM 9400 - User Manual 6. When you are finished and do not want to make any further changes to the dictation, press the L/P button (End-of-Letter and Priority) to mark the current dictation as finished (EOL symbol: ). Finishing a dictation via the L/P button is also possible in Record Standby mode. The file is closed and a new, empty file is automatically generated. The file number is increased by one. Recording - DPM 9400/52 DPM 9400/52 enables you to create high-quality digital recordings.
DPM 9400 - User Manual Note: If you have finished a file with the EOL attribute, no further recording is possible in this file. It is also not possible to delete the file or to delete a section from the file. Removing EOL and Priority from a dictation To remove the EOL attribute or Priority assignment from a dictation, do the following: 1. Make sure the 4-Position Switch is in the Stop position. 2. Go to the respective file by moving the Jog Dial up or down. 3.
DPM 9400 - User Manual Fast Forward and Fast Rewind The DPM supports fast forwarding and fast rewinding through a sound file. DPM 9400/00 On DPM 9400/00, move the 4-Position Switch to the Fast Forward position ( ) or Fast Rewind position ( ) to start winding. Hold it at that position to carry out the winding operation. When the end or beginning of the file is reached, winding stops automatically. DPM 9400/52 • To fast forward a sound file, press the FFWD (Fast Forward) button on DPM 9400/52.
DPM 9400 - User Manual 3. Confirm the operation by pressing the DEL button again for at least two seconds and the section is deleted permanently from the file. The waste bin symbol indicates that the section has been deleted. Deleting a file To permanently delete an entire sound file, do the following: 1. If you do not have the file you want to delete already open, go to the file by moving the Jog Dial up or down. 2.
DPM 9400 - User Manual 2. Make sure that the 4-Position Switch is in the Stop position ( ). 3. Press the REC (Record) button; DPM 9400/00 goes into in Record Standby mode. 4. Move the 4-Position Switch to the Play position ( ). 5. Start dictating and recording will start automatically. The symbol for voice-activated recording is shown on the DPM display. When you stop dictating, the DPM goes back into Record Standby after three seconds.
DPM 9400 - User Manual Chapter 5: Advanced Operations This chapter introduces you to some of the more advanced aspects of the DPM: • Inserting index marks • Entering user-defined labels • Assigning Keywords • Recording spoken instructions • Transferring data between the DPM and a PC • Mandatory user input Note: These functions for assigning Keywords and for transferring data are only available when using the DPM together with SpeechExec Dictate.
DPM 9400 - User Manual Entering user-defined labels A user-defined label is an alphanumeric string which can have up to 13 characters. Such a label is entered directly on the DPM. If and how many user-defined labels can be entered depends on the corresponding setting in SpeechExec Dictate. For more information, refer to the Online Help delivered with the program. When entering user-defined labels on the DPM you can use the characters A-Z and the numbers 0-9; spaces are also allowed.
DPM 9400 - User Manual Keywords are a combination of their usage definition and the content definitions for that usage. All this information is stored in the configuration file which is transferred to the DPM. On the DPM, the authors can select from the predefined entries and assign them to their dictations. These entries are saved together with the dictation and can finally be used by the transcriptionist for filtering the dictations.
DPM 9400 - User Manual 10. Assign a fourth Keyword: Typist 11. Assign a fifth Keyword: Delivery The selected Keyword definitions will be stored with your dictation. Any new dictation you create will be assigned the same information unless you select different Keyword definitions. You can select different Keyword definitions as long as no recording has been done in the file. After recording has been done in the file, it is possible to choose different Keyword definitions on the DPM display.
DPM 9400 - User Manual 6. Repeat steps 2 and 3 from above. 7. Confirm the barcode input for Keyword 2. This concludes the mandatory barcode input. You can now start to record your dictation. For more information on the DPM Barcode Scanner Module 9284, refer to the documentation delivered with the product. Linked Keywords When the Linked Keywords setting is enabled in SpeechExec Dictate and the DPM has been configured with this setting, you can transfer sets of Keyword strings to the DPM.
DPM 9400 - User Manual 2. Press the Jog Dial again to access the available Keyword sets. The currently assigned set is displayed: 3. Move the Jog Dial to scroll to the Keyword set you want to assign. 4. Confirm the new assignment by pressing the Jog Dial and to return to the DPM main menu. The menu entry displays the new Keyword set: This Keyword set is now assigned automatically to any new dictation file. Note: The Linked Keyword setting and the Barcode into Keywords setting do not overrule each other.
DPM 9400 - User Manual For example, you have a spoken instruction with a length of 12 seconds. You position inside the instruction at 5 seconds and do normal recording for 5 seconds. Your sound file will then have a spoken instruction of 5 seconds followed by normal recording of 5 seconds followed by the remainder of the instruction of 2 seconds. However, the total length of the instruction has been decreased to 7 seconds because the middle part has been overwritten with the normal recording.
DPM 9400 - User Manual Depending on how you have configured the download process with SpeechExec Dictate, the download process is either started automatically or by pressing the DL/S.Instr button on the DPM. You can also configure whether individual sound files or all of the sound files will be transferred from the DPM to the PC. To transfer data from the DPM to the PC with the automatic download functionality enabled in the DPM Downlod/Configuration program, do the following: 1.
DPM 9400 - User Manual Appendix: Troubleshooting the DPM If you have problems with your DPM, please try the following before you contact your vendor. Nothing appears on the DPM display • The batteries are not loaded properly: Verify that the polarity is correct. • The batteries are dead: Change the batteries. • The DPM is turned off: Turn the DPM on. DPM warning: • The memory card cannot be read. Try a different memory card or a different type of memory card.
DPM 9400 - User Manual PC sound system is not functioning • The DPM is used as a USB sound device: Open the Sounds and Multimedia Properties dialog box in the Control Panel. Make sure your PC’s sound system is the Preferred device selection. Activate the Use only preferred devices option. Recharging batteries is not possible • The DPM is turned on and connected to the PC with download mode activated: Turn the DPM off to start recharging.
DPM 9400 - User Manual Index DPM 9400/00, 8, 12 VA, 16 DPM 9400/52, 9, 13 VA, 17 DPM display, 7, 10, 11 DPM menu, 7, 8, 9, 10, 11 4 4-Position Switch Lock/Hold switch, 5 Playback, 14 A E Advanced display, 7 Advanced operations, 18 Appearance, 7 Assign Keywords, 8 Authors, 20 Automatic recording, 10, 16 End-of-Letter button, 13 Entering user-defined labels, 19 EOL, 13 EOL button, 13 F Fast Forward, 15 DPM 9400/00, 15 DPM 9400/52, 15 Fast Rewind, 15 DPM 9400/00, 15 DPM 9400/52, 15 Features, 1 FFWD, 15 F
DPM 9400 - User Manual DPM 9400/00, 12 DPM 9400/52, 13 Recording format Long Play mobile, 9, 16 Standard Play, 9, 16 Recording mode Insert, 14 Overwrite, 14 Recording time, 11 Reformat Memory card, 11 Linked, 22 L L/P, 13 L/P button, 13 Label, 19 LCD display, 3 LED, 12, 13 Green, 14 Red, 14 Linked Keywords, 22 Lock/Hold switch, 5 Long Play mobile, 9, 16 S Scan Barcode, 21 SD, 5 Section (sound file) Delete, 15 Skip Back, 17 Skip Forward, 17 Software SpeechExec Dictate, 20, 24 Sound file Delete - file, 16
DPM 9400 - User Manual DPM 9400/52, 15 Workflow management, 24 30
