User Guide

ManualsBrandsPolycom ManualsOffice ElectronicsVVX 311 Corded Business Media Phone System - 6 Line PoE - 2200-48350-025 - Replaces VVX 310

131

132

133

134

135

136

137

138

139

140

Table Of Contents

Contents
Before You Begin
- Audience, Purpose, and Required Skills
- Related Documentation
Getting Started with VVX Business Media Phones
- Overview of Phone Hardware and Keys
- Navigating VVX Business Media Phones
- Entering Information in Data Fields
Logging in to and Locking Your Phone
- Logging in to VVX Business Media Phones
- Log In to a Visitor Desk Phone
  - Log Out of a Visitor Desk Phone
- Log In to a Host Phone
  - Log Out of a Host Phone
- Log In to a Guest ACD Phone
  - Log Out of a Guest ACD Phone
- Sign In Using Your BroadSoft UC-One Credentials
- Locking Your Phone
Audio Calls
- Placing and Answering Audio Calls
- Switch Among the Handset, Headset, and Speakerphone
- Mute and Unmute Audio
- Holding and Resuming Calls
- Ending Calls
  - End an Active Audio Call
  - End a Held Call
- Transferring Calls
- Parking and Retrieving Calls on the BroadSoft BroadWorks Server
- Managing Calls
- Managing Calls on VVX 1500 Phones
  - View a List of Calls
  - Manage a Call
- Managing Calls Remotely
  - Managing Calls with BroadSoft UC-One BroadWorks Anywhere
  - Managing Calls with BroadSoft UC-One Remote Office
- Ignoring or Rejecting Incoming Calls
- Redirecting Incoming Calls
  - Forwarding Incoming Calls to a Contact
  - Divert Calls to a Contact
- Call Precedence and Preemption
Conference Calls
- Tips for Conference Calls
- Audio Conference Calls
- Alcatel-Lucent Advanced Conference Calls
Shared Lines
- Shared Line Limitations
- Answering Calls on Shared Lines
- Missed and Received Calls on Shared Lines
- Hold a Call Privately on a Shared Line
- Barge In on Calls for Busy Lamp Field Lines
- Access the Call Actions for BroadWorks Dynamic Busy Lamp Field (BLF)
- Ribbon Communications Multiple Appearance Directory Number - Single Call Appearance
- Alcatel-Lucent Shared Call Appearance
- BroadSoft UC-One Simultaneous Ring
- BroadSoft Executive-Assistant
Recording Audio Calls
- Guidelines when Recording Calls
- Record a Call
- Manage a Call while Recording
- Pause a Recording
- Resume a Recording
- Stop Recording
- Record a Conference Call
- Browse Recorded Calls
- Play a Recorded Call
- Pause and Resume Played Recordings
- Stop Playing a Recording
- Rename a Recording
- Delete a Recording
Video Calls on VVX Business Media Phones
- Tips for Video Calls
- Using a USB Camera with VVX Phones
  - Use the Privacy Shutter on the Camera to Stop Sending Video
  - USB Camera Status Indicators and Messages
- Video Call Settings
- Place a Video Call
- Swap Video
- Display Video Calls in Full Screen
- Exit Full Screen View
- Stop Sending Video
- No Video from the Far Side
- Handling Video and Audio Calls
  - Handle Conference Calls with Video
- Managing Video Calls without a USB Camera
  - Handling Video and Audio-Only Calls
- Place Audio-Only Calls
Call Lists and Directories
- Recent Calls
- Contact Directory
- Corporate Directory
  - Searching the Corporate Directory
  - Add Corporate Directory Contacts to the Contact Directory
- BroadSoft Directories on VVX Business Media Phones
- Managing the Ribbon Communications Address Books
  - Using the Global Address Book
  - Using the Personal Address Book
Favorites and Contact Lists
- Managing Favorites
- Using Buddy Lists
- Managing BroadSoft UC-One Favorites and Contacts
Accessing, Sending, and Broadcasting Messages
- Accessing Voice and Video Messages
  - Access Voicemail and Video Messages
  - Remove the Message Alert
- Instant Messaging
- Broadcasting Messages with Group Paging
- Broadcasting Messages with Push to Talk
Phone Applications
- Using the Calendar
- Navigating the Web and Idle Browsers
  - View the Idle Browser
  - Open the Web Browser
    - Browser Navigation Soft Keys
- Using the Launch Pad on VVX 1500 Phones
VVX Business Media Phones Settings
- Password Required to Access Basic Settings
- Choose a Theme for Your Phone
- Set the Language
- Disable Call Waiting
- Time and Date Display
  - Change the Time and Date Format
  - Disable the Time and Date Display
- Backlight Intensity and Timeout
  - Set the Backlight Intensity
  - Set the Backlight Timeout
- Changing Your Background
- Customizing Line Keys
  - Customize the Columns on the Lines Screen
  - Enable Transparent Line Keys
- Screen Savers
- Use Your Phone as a Digital Picture Frame
  - Picture Frame Icons
- Power-Saving Mode
  - Change Your Office Hours for Power-Saving Mode
  - Change Idle Timeouts for Power-Saving Mode
- Changing Audio Settings
- Updating Your Buddy Status
  - Update Your Buddy Status
  - Automatically Update Your Buddy Status
- Security Classification
  - View the Security Classification for Your Phone
  - Modify Security Classification Level
- Clear Call Logs and Contacts
- Restrict Call Log and Contact Uploads
- Plantronics Headset Settings
Using Bluetooth Devices with VVX 600 Series Phones
- Using Bluetooth Headsets with VVX 600 Phones
  - Enable Bluetooth and Connect a Headset
  - Managing Calls with Your Bluetooth Headset
- Using a Smartphone with VVX 600 Phones
  - Enable Bluetooth and Connect a Smartphone
  - Managing Calls with Your Smartphone
- Disconnect and Remove Your Bluetooth Device
- Edit Your Phone's Bluetooth Device Name
- Disable Bluetooth Device Discovery
- DTMF Dialing
Connecting to a Wireless Network
- Add a Wireless Network
- Enable Wireless Network Connectivity
- Connect to a Secured Wireless Network
- Disconnect from a Wireless Network
- Remove a Wireless Network
Connecting Polycom VVX Expansion Modules to Your Phone
- VVX Expansion Module Hardware Features
- VVX Color Expansion Module Hardware Features
- Connect VVX Expansion Modules
- Connect Additional VVX Expansion Modules
- Assigning Contacts and Favorites to VVX Expansion Modules
  - Assign Favorites to Expansion Modules
  - Identify Line Key Assignments
- Generate the VVX Expansion Module Directory Card
  - Insert the Directory Card on the VVX Expansion Module
- Navigate Expansion Module Paging
  - Smart Paging on VVX Color Expansion Modules
  - Alternate Paging
- Changing the Backlight Intensity on the Expansion Module
Phone Accessories and Computer Applications
- Using a Headset with Your Phone
- Controlling Your Phone with Polycom Desktop Connector
  - Setting Up and Enabling the Polycom Desktop Connector
  - Using the Polycom Desktop Connector
    - Access Your Phone Screens
    - Using Keyboard Shortcuts to Perform Tasks on Your Phone
Accessibility Features
- Features for Hearing-Impaired Users
- Features for Mobility-Impaired Users
- Features for Vision-Impaired and Blind Users
Maintaining VVX Business Media Phones
- Investigate Warnings
- Remove Warnings
- Restart Your Phone
- Update the Phone's Configuration
- Test the Hardware
- Clean the Touchscreen
- View Software Details
- Updating the Phone Software
- CSTA Lines
Troubleshooting
- Speakerphone
- USB Port
- Check the Status of the Calendar
- Ribbon Communications Address Book
  - View the Status of the Personal Address Book
- Polycom Desktop Connector
- Troubleshoot Audio and Echo Issues
- Bluetooth Headset Issues
- Recording Issues and Solutions
- Reset the Phone to Factory Defaults
- Using an Approved Power Source

VVX Business Media Phones Settings

Topics:

• Password Required to Access Basic Settings

• Choose a Theme for Your Phone

• Set the Language

• Disable Call Waiting

• Time and Date Display

• Backlight Intensity and Timeout

• Changing Your Background

• Customizing Line Keys

• Screen Savers

• Use Your Phone as a Digital Picture Frame

• Power-Saving Mode

• Changing Audio Settings

• Updating Your Buddy Status

• Security Classification

• Clear Call Logs and Contacts

• Restrict Call Log and Contact Uploads

• Plantronics Headset Settings

You can make some basic customizations on the phone, which includes changing the time and date

format, setting a language, and adjusting the screen brightness.

Password Required to Access Basic Settings

Many of the features available on VVX business media phones can be enabled or customized from the

Basic settings menu. However, if your system administrator has set up the phone to require a password

to access the Basic settings menu, you cannot change settings without the permission of your system

administrator. Contact your system administrator for assistance enabling or customizing features.

Choose a Theme for Your Phone

On the VVX 300, 400, 500 and 600 series business media phones, you can choose a theme for your

phone.

The theme controls the way the icons and screens display on your phone. You can choose between the

following themes, as shown in the following figures:

• Classic (Default)

Polycom, Inc. 131