User Guide

ManualsBrandsPolycom ManualsOffice ElectronicsVVX 311 Corded Business Media Phone System - 6 Line PoE - 2200-48350-025 - Replaces VVX 310

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Table Of Contents

Contents
Before You Begin
- Audience, Purpose, and Required Skills
- Related Documentation
Getting Started with VVX Business Media Phones
- Overview of Phone Hardware and Keys
- Navigating VVX Business Media Phones
- Entering Information in Data Fields
Logging in to and Locking Your Phone
- Logging in to VVX Business Media Phones
- Log In to a Visitor Desk Phone
  - Log Out of a Visitor Desk Phone
- Log In to a Host Phone
  - Log Out of a Host Phone
- Log In to a Guest ACD Phone
  - Log Out of a Guest ACD Phone
- Sign In Using Your BroadSoft UC-One Credentials
- Locking Your Phone
Audio Calls
- Placing and Answering Audio Calls
- Switch Among the Handset, Headset, and Speakerphone
- Mute and Unmute Audio
- Holding and Resuming Calls
- Ending Calls
  - End an Active Audio Call
  - End a Held Call
- Transferring Calls
- Parking and Retrieving Calls on the BroadSoft BroadWorks Server
- Managing Calls
- Managing Calls on VVX 1500 Phones
  - View a List of Calls
  - Manage a Call
- Managing Calls Remotely
  - Managing Calls with BroadSoft UC-One BroadWorks Anywhere
  - Managing Calls with BroadSoft UC-One Remote Office
- Ignoring or Rejecting Incoming Calls
- Redirecting Incoming Calls
  - Forwarding Incoming Calls to a Contact
  - Divert Calls to a Contact
- Call Precedence and Preemption
Conference Calls
- Tips for Conference Calls
- Audio Conference Calls
- Alcatel-Lucent Advanced Conference Calls
Shared Lines
- Shared Line Limitations
- Answering Calls on Shared Lines
- Missed and Received Calls on Shared Lines
- Hold a Call Privately on a Shared Line
- Barge In on Calls for Busy Lamp Field Lines
- Access the Call Actions for BroadWorks Dynamic Busy Lamp Field (BLF)
- Ribbon Communications Multiple Appearance Directory Number - Single Call Appearance
- Alcatel-Lucent Shared Call Appearance
- BroadSoft UC-One Simultaneous Ring
- BroadSoft Executive-Assistant
Recording Audio Calls
- Guidelines when Recording Calls
- Record a Call
- Manage a Call while Recording
- Pause a Recording
- Resume a Recording
- Stop Recording
- Record a Conference Call
- Browse Recorded Calls
- Play a Recorded Call
- Pause and Resume Played Recordings
- Stop Playing a Recording
- Rename a Recording
- Delete a Recording
Video Calls on VVX Business Media Phones
- Tips for Video Calls
- Using a USB Camera with VVX Phones
  - Use the Privacy Shutter on the Camera to Stop Sending Video
  - USB Camera Status Indicators and Messages
- Video Call Settings
- Place a Video Call
- Swap Video
- Display Video Calls in Full Screen
- Exit Full Screen View
- Stop Sending Video
- No Video from the Far Side
- Handling Video and Audio Calls
  - Handle Conference Calls with Video
- Managing Video Calls without a USB Camera
  - Handling Video and Audio-Only Calls
- Place Audio-Only Calls
Call Lists and Directories
- Recent Calls
- Contact Directory
- Corporate Directory
  - Searching the Corporate Directory
  - Add Corporate Directory Contacts to the Contact Directory
- BroadSoft Directories on VVX Business Media Phones
- Managing the Ribbon Communications Address Books
  - Using the Global Address Book
  - Using the Personal Address Book
Favorites and Contact Lists
- Managing Favorites
- Using Buddy Lists
- Managing BroadSoft UC-One Favorites and Contacts
Accessing, Sending, and Broadcasting Messages
- Accessing Voice and Video Messages
  - Access Voicemail and Video Messages
  - Remove the Message Alert
- Instant Messaging
- Broadcasting Messages with Group Paging
- Broadcasting Messages with Push to Talk
Phone Applications
- Using the Calendar
- Navigating the Web and Idle Browsers
  - View the Idle Browser
  - Open the Web Browser
    - Browser Navigation Soft Keys
- Using the Launch Pad on VVX 1500 Phones
VVX Business Media Phones Settings
- Password Required to Access Basic Settings
- Choose a Theme for Your Phone
- Set the Language
- Disable Call Waiting
- Time and Date Display
  - Change the Time and Date Format
  - Disable the Time and Date Display
- Backlight Intensity and Timeout
  - Set the Backlight Intensity
  - Set the Backlight Timeout
- Changing Your Background
- Customizing Line Keys
  - Customize the Columns on the Lines Screen
  - Enable Transparent Line Keys
- Screen Savers
- Use Your Phone as a Digital Picture Frame
  - Picture Frame Icons
- Power-Saving Mode
  - Change Your Office Hours for Power-Saving Mode
  - Change Idle Timeouts for Power-Saving Mode
- Changing Audio Settings
- Updating Your Buddy Status
  - Update Your Buddy Status
  - Automatically Update Your Buddy Status
- Security Classification
  - View the Security Classification for Your Phone
  - Modify Security Classification Level
- Clear Call Logs and Contacts
- Restrict Call Log and Contact Uploads
- Plantronics Headset Settings
Using Bluetooth Devices with VVX 600 Series Phones
- Using Bluetooth Headsets with VVX 600 Phones
  - Enable Bluetooth and Connect a Headset
  - Managing Calls with Your Bluetooth Headset
- Using a Smartphone with VVX 600 Phones
  - Enable Bluetooth and Connect a Smartphone
  - Managing Calls with Your Smartphone
- Disconnect and Remove Your Bluetooth Device
- Edit Your Phone's Bluetooth Device Name
- Disable Bluetooth Device Discovery
- DTMF Dialing
Connecting to a Wireless Network
- Add a Wireless Network
- Enable Wireless Network Connectivity
- Connect to a Secured Wireless Network
- Disconnect from a Wireless Network
- Remove a Wireless Network
Connecting Polycom VVX Expansion Modules to Your Phone
- VVX Expansion Module Hardware Features
- VVX Color Expansion Module Hardware Features
- Connect VVX Expansion Modules
- Connect Additional VVX Expansion Modules
- Assigning Contacts and Favorites to VVX Expansion Modules
  - Assign Favorites to Expansion Modules
  - Identify Line Key Assignments
- Generate the VVX Expansion Module Directory Card
  - Insert the Directory Card on the VVX Expansion Module
- Navigate Expansion Module Paging
  - Smart Paging on VVX Color Expansion Modules
  - Alternate Paging
- Changing the Backlight Intensity on the Expansion Module
Phone Accessories and Computer Applications
- Using a Headset with Your Phone
- Controlling Your Phone with Polycom Desktop Connector
  - Setting Up and Enabling the Polycom Desktop Connector
  - Using the Polycom Desktop Connector
    - Access Your Phone Screens
    - Using Keyboard Shortcuts to Perform Tasks on Your Phone
Accessibility Features
- Features for Hearing-Impaired Users
- Features for Mobility-Impaired Users
- Features for Vision-Impaired and Blind Users
Maintaining VVX Business Media Phones
- Investigate Warnings
- Remove Warnings
- Restart Your Phone
- Update the Phone's Configuration
- Test the Hardware
- Clean the Touchscreen
- View Software Details
- Updating the Phone Software
- CSTA Lines
Troubleshooting
- Speakerphone
- USB Port
- Check the Status of the Calendar
- Ribbon Communications Address Book
  - View the Status of the Personal Address Book
- Polycom Desktop Connector
- Troubleshoot Audio and Echo Issues
- Bluetooth Headset Issues
- Recording Issues and Solutions
- Reset the Phone to Factory Defaults
- Using an Approved Power Source

Figure 19: VVX Expansion Module with paper display features

VVX Expansion Module Hardware Feature Descriptions

Reference

Number

Feature Feature Description

1 Line key Selects available line key contacts, functions, and assignments.

2 LED Indicators Indicates a line or busy lamp field contact's status. The following lists the LED

Indicator behaviors shown on the expansion modules:

• Solid Green—Indicates an active call in progress.

• Fast-flashing Green—Indicates an incoming call.

• Flashing Green—Indicates the remote party placed the call on hold.

• Solid Red—Indicates the phone of a monitored busy lamp field contact is

placing a call or is in a call.

• Flashing Red—Indicates a held call.

3 Base Stand Hooks into the back of the expansion module to stand up the display.

4 Plastic Cover

Overlying

Directory Card

Protects the directory card. The directory card is a paper sheet that displays line

numbers, busy lamp field contacts, favorites, and line key functions.

5 Plastic Cover

Cut Out

Helps insert or remove the plastic cover.

Connecting Polycom VVX Expansion Modules to Your Phone

Polycom, Inc. 164