User's Manual

Chapter 12-Polycom Conferencing for Microsoft Outlook®
Polycom, Inc. 12-9
Creating and Connecting to a Conference
Creating a Conference
Meetings are organized using the Microsoft Outlook client in the normal manner.
If the meeting organizer decides that video participants are to be included in a multipoint
video conference, he/she clicks the Polycom Conference button. Conference Information such
as the Meeting ID and connection information is automatically added to the existing
appointment information.
The meeting organizer can add a meeting agenda or personal text to the invitation before it
is sent. The meeting organizer can update or cancel the video enabled meeting in the same
manner as for any other meeting.
When the meeting organizer sends the meeting invitation a meeting record is saved in the
Microsoft Exchange Server, the RealPresence Collaboration Server (RMX) , DMA, RSS and
calendaring-enabled endpoints.
RealPresence Collaboration Server (RMX) s, DMA and calendaring-enabled endpoints poll
the Microsoft Exchange Server to retrieve new meeting records and updates to existing
meeting records.
Polycom Conference Button
Conference
Information