User's Manual

Polycom® RealPresence Collaboration Server (RMX) 1500/2000/4000 Administrator’s Guide
12-10 Polycom, Inc.
Table 12-4 summarizes the Collaboration Server’s usage of Microsoft Outlook data fields
included in the meeting invitation.
Connecting to a Conference
Participants can connect to the conference in the following ways:
• Participants with Polycom CMA Desktop™ or a Microsoft Office Communicator client
running on their PCs can click on a link in the meeting invitation to connect to the
meeting.
• Participants with a HDX or a room system will receive a prompt from the endpoint’s
calendaring system along with a button that can be clicked in order to connect.
Participants with endpoints that are not calendaring-enabled can connect to the
meeting by dialing the meeting number manually.
• Participants outside the office or using PSTN or mobile phones, can use the dial in
number in the meeting invitation to manually dial in to the meeting.
Table 12-4 Microsoft Outlook Field Usage
Microsoft
Outlook Field
Usage by the Collaboration Server / DMA
Conference / Meeting Room Gathering Slide
Subject Display Name of Conference / Meeting
Room.
Meeting Name.
Start/End Time Used to calculate the Conference’s Duration.
Record Enable Recording in the Conference or
Meeting Room Profile.
Display Recording option.
Video Access
Number
Comprised of: <MCU Prefix in
Gatekeeper>
<Conference Numeric ID>.
Note: It is important that MCU Prefix in
Gatekeeper field in the Collaboration
Server’s IP Network Service -
Gatekeeper tab and the Dial-in prefix
field in the Polycom Conferencing Add-
in for Microsoft Outlook - Video Network
tab contain the same prefix information.
Displayed as the IP dial in number
in the Access Number section of
the Gathering Slide.
Video Access
Number (Cont.)
If Recording and Streaming are enabled
in the Conference Profile, this number
is used as part of the recording file
name.
Audio Access
Number
ISDN/PSTN dial-in number.
Up to two numbers are supported.
Displayed as the ISDN/PSTN dial-
in number in the Access Number
section of the Gathering Slide.
Streaming
recording link
Enables the recording of the
conference to the Polycom RSS using
the recording link.
Enables streaming of the recording of
the conference from the Polycom RSS.
If recording is enabled, a REC
indicator is displayed in the top left
corner of the slide.