PC400 & PC400TX Terminal Installation & User’s Guide
PayClock, Lathem and the Lathem logo are registered trademarks of Lathem Time Corporation. Other product names mentioned in this manual may be trademarks of their respective companies and are hereby acknowledged. Warning: Changes or modifications to this unit not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.
Support Information Lathem offers technical support on a per incident basis. Calls for support after the first 30 days are chargeable per incident. Support Agreements are available that enable you to unlimited technical support, no charge upgrades and next day shipment of replacement hardware depending on the Agreement selected.
CONTENTS WELCOME.....................................................................................................................................1 FEATURES AND SPECIFICATIONS ....................................................................................................1 IMPORTANT FIREWALL SOFTWARE NOTICE ...................................................................................2 MOUNT THE CLOCK ...............................................................................................
PC400 Terminal Installation & User’s Guide - 1 CHAPTER 1 Welcome Reliability, functionality and ease of use are trademarks of the PayClock terminals. With the PC400 terminal, employees use their Lathem ID badges to punch in and out, view messages or benefit time balances – it’s that simple. Using Lathem time and attendance software and your computer, PayClock terminals are the perfect solution for businesses that want to track employee time and automate payroll.
2 - PC400 Terminal Installation & User’s Guide Certification: UL, cUL, FCC Part -15 and FCC Part -68 (when equipped with optional internal modem) Cable Specs: Note: All cables must conform to local building/electrical codes. Consult a qualified installer. RS232 – Data communications cable. Approved maximum length 50 feet.
PC400 Terminal Installation & User’s Guide - 3 Here is a list of the applications and their corresponding application executables: Main Application Files BADGEX.EXE Badge Excluder Utility BELL.EXE Bell Ringing Setup Wizard BT32SMGR.EXE Database Service** BTENG32M.EXE Database Manager** DIALIN.EXE Dial In Manager Wizard DBMGR.EXE Database Manager User Interface** EMPREPORTS.EXE Employee Reports Setup Utility** EXPORT32.EXE Export Engine** IMPORT.EXE Data Import Utility LICMGR32.
4 - PC400 Terminal Installation & User’s Guide CHAPTER 2 Mount the Clock Find a suitable location where: Temperature stays within 32°-110° F Humidity remains below 95% No excessive vibrations are present An electrical outlet is within 4 feet Note: Exposure to outdoor conditions, rain, snow, etc voids the warranty. Wall Mount - To install the back box ♦ Locate a flat wall surface.
PC400 Terminal Installation & User’s Guide - 5 Note: The PC400 back box is designed to align with mounting holes if you are replacing a PC2000, PC1000 or PC100 terminal. ♦ Drill the 3 holes noted using a 5/16” drill bit. ♦ Insert a wall anchor (not included) in each hole and tap with a hammer until flush with the wall. ♦ Align the back box with the anchors, insert the 3 screws and tighten with a Phillips head screwdriver; see Figure 1.
6 - PC400 Terminal Installation & User’s Guide Desktop Mount - To install the back box ♦ Locate a flat surface. Make sure you can plug the terminal into a 110VAC wall outlet (220VAC in Europe and other areas), which should be no farther than 4 feet from the terminal. ♦ Remove one of the back box knockouts, so you can run the communication cable and 9VAC power pack cable to the clock. ♦ Rotate the back box as illustrated below.
PC400 Terminal Installation & User’s Guide - 7 CHAPTER 3 Connect the Communication Cables RS-232 Connections You can connect one clock to the host computer with an RS-232 connection. This is a basic connection using an RS232 serial cable. See Appendix A for the RS232 cable diagram To make an RS232 connection ♦ Run your RS-232 cable from the back of the computer to the clock. ♦ Attach the DB9 connector to an open 9-pin COM port on the back of your computer.
8 - PC400 Terminal Installation & User’s Guide RS-485 Connections An RS-485 connection can attach up to 31 clocks to the computer, using a SWIFT-485+ converter that you can purchase from Lathem. You can wire the clocks directly to the converter (star configuration) or wire them to RS485 Terminal Screws; this allows you to run in a single line starting from the converter (multi-drop configuration). With an RS-485 connection, you can use up to 4000 feet of cable to connect your clocks to the computer.
PC400 Terminal Installation & User’s Guide - 9 Modem Connections (optional) A PC400 with the modem module allows your computer to call the PC400 or the PC400 can call the computer and communicate through the telephone line as if directly connected. It is recommended that remote terminals be connected to a dedicated phone line with no other devices attached to it unless the terminal will be dialing out to the host computer.
10 - PC400 Terminal Installation & User’s Guide PC400TX TCP/IP Connections (optional) For Ethernet communications, CAT 4 or 5 unshielded twisted pair high-speed data communication cable is recommended. A standard Ethernet cable should be used, unlock and remove the terminal from the mounting bracket.
PC400 Terminal Installation & User’s Guide - 11 Bell Relay Connections With the bell relay, you can program when bells or other devices will ring using the Bell Wizard in your Terminal Manager software. You should have a qualified/certified electrician connect your signaling devices to ensure proper connections and prevent damage to your equipment.
12 - PC400 Terminal Installation & User’s Guide CHAPTER 4 Setup the Clock You must power up and configure each clock when you install it. You can do this through the terminal setup mode. Note: The set up of the PC400 and PC400TX are the same. Starting the Terminal Setup Mode The terminal must first go through its power - up test before you can start the setup mode. After the power - up test completes the terminal will display “All Systems OK”.
PC400 Terminal Installation & User’s Guide - 13 Note: The first time the PC400/PC400TX is powered up it will go into the Terminal Setup Mode automatically. Terminal Setup Mode Use the terminal setup mode to set the time, date, baud rate and terminal ID # for the terminal. *NOTE* You can exit the terminal setup mode at any time by pressing the [*] Exit key. To start the Terminal Setup Mode ♦ Press 729255 on the keypad to enter the “Terminal Setup” function. The terminal displays ENT.
14 - PC400 Terminal Installation & User’s Guide PIN Entry SetupMode The PIN Entry Setup Mode allows you to enable or disable PIN entry from the keypad. PIN entry enables your employees to key in their badge number when punching instead of swiping their badge. With PIN entry enabled employees can do either, swipe their badge or key in their badge number. To Enable PIN entry press 752902 on the keypad. To Disable PIN entry press 752902 on the keypad. Note: The 752902 code toggles PIN entry on or off.
PC400 Terminal Installation & User’s Guide - 15 CHAPTER 5 Using the Clock At the PC400/PC400TX series clocks, employees can punch in and out, transfer, enter amounts, view messages and punch information. They can do this by swiping their badge or by using the PIN entry feature. PIN entry allows the employee to key in their badge number at the keypad. PIN entry must be enabled to use the PIN entry feature. To punch using a badge The PC400/PC400TX series clocks have a magnetic stripe badge reader.
16 - PC400 Terminal Installation & User’s Guide To transfer ♦ ♦ ♦ Press Transfer Swipe your badge or PIN your badge number and press # [enter] Key in the department number for the transfer or press the ♦ ♦ button to scan up the list of departments or press the button to scan down the list of departments Press # [enter] Press # [enter] To enter amounts ♦ ♦ ♦ ♦ ♦ Press Amount Swipe your badge or PIN your badge number and press # [enter] Key in the dollar amount Press # [enter] Press # [enter] To see b
PC400 Terminal Installation & User’s Guide - 17 To see the Terminal Status ♦ ♦ Press Terminal Status The status screen displays Supervisor Mode Two supervisor modes are available for your PC400/PC400TX. You can override a lockout schedule and manually close the bell relay. Schedule Override With a supervisor badge, you can temporarily disable any lockout schedules set for the terminal, allowing the terminal to read the next badge that is entered.
18 - PC400 Terminal Installation & User’s Guide Manual Bell Ring With a supervisor badge, you can manually close the bell ringer relay. This function could be used for fire drills or to test the bell circuit. To manually close the bell ringer relay: 1. Press # [enter], swipe your supervisor badge 2. “Supervisor Mode” with show on the terminal display 3. Within 5 seconds press 1 and then 1 again on the keypad, the relay will close and activate the bell or buzzer for approximately 3 seconds.
PC400 Terminal Installation & User’s Guide - 19 APPENDIX A Wiring Diagrams RS-232 to Host DB9/RJ45 ADAPTOR
20 - PC400 Terminal Installation & User’s Guide RS-485 Network Multi Drop Network using the SWIFT485+ PC400 Terminal Block PC400 Terminal Block PC400 Terminal Block Note: When replacing a PC2000 RS485 terminal with a PC400, you can connect the PC400 terminal using the existing J-Kit. Simply plug in the cable that goes from the junction box to the terminal into the RS232/485 RJ45 communication port.
PC400 Terminal Installation & User’s Guide - 21 APPENDIX B PC400 Terminal Block Diagram Power Connector Bell Relay Fuse (1amp slow blow) Modem/ 10BaseT Connection Bell Relay Screw Terminals Common RS232 / RS485 Connection Normally Open Normally Closed (-) (+) RS485 Screw Terminals
22 - PC400 Terminal Installation & User’s Guide APPENDIX C Installing a Modem Module in the PC400 IMPORTANT: Follow these 2 steps before starting the internal modem installation 1. Disconnect the power from the PC400. 2. Discharge any static in your body by touching a large metal object ¾ Remove the PayClock 400 Terminal from the Back Box 1. Unlock and remove the terminal from the back box. Place the terminal on a comfortable workspace. 2.
PC400 Terminal Installation & User’s Guide - 23 Internal Cover Plate Cover Plate Figure 9 Circuit Board Assembly Pin - 1 Position the modem module so Pin-1 will be inserted into the bottom socket on the lower right hand corner of the CPU board.
24 - PC400 Terminal Installation & User’s Guide APPENDIX D Installing a TCP/IP 10Base T Module in the PC400 CAUTION: Follow these 2 steps before installing the 10Base T module installation 1. Disconnect the power from the PC400. 2. Discharge any static in your body by touching a large metal object NOTE: This 10Base T upgrade requires firmware version 3.05 or later and circuit board revision K or later. ¾ Remove the PayClock 400 Terminal from the Back Box 1.
PC400 Terminal Installation & User’s Guide - 25 Figure 11
26 - PC400 Terminal Installation & User’s Guide APPENDIX E Replacing an Existing PayClock 2000 or PC100 The PC400 has been designed to easily replace other PayClock terminals in the field. The PC400 back box allows you use the existing mounting holes from your current terminal. Follow these simple instructions when connecting your new terminal. See Figure 12 for details on RS232 and RS485 replacements.
Replacing a RS-232 PC2000 with a RS-232 PC400 using the adaptor kit part # VIE2787 Replacing PC2000 or PC100R terminals with PC400’s in a RS-485 network PC400 Terminal Installation & User’s Guide - 27 Figure 12
28 - PC400 Terminal Installation & User’s Guide APPENDIX F Troubleshoot the Clock Problem: Terminal does not power up and the display does not appear. Reason: Your power is not connected Solution: Make sure that the power pack is plugged into a live AC outlet. Make sure that the other end of the power pack is plugged into the clock.
PC400 Terminal Installation & User’s Guide - 29 Problem: When an employee swipes a badge the terminal displays --ACCESS DENIED-Reason: The badge is rejected due to the employee’s schedule. Solution: Assign a schedule through the software that will allow the employee to punch at this time. Reason: The badge is rejected due to the employee’s schedule. Solution: Have a supervisor override the schedule lock. See page 15 of this manual.
30 - PC400 Terminal Installation & User’s Guide Limited One-Year Limited Warranty Lathem warrants the hardware products described in this guide against defects in material and workmanship for a period of one year from date of original purchase from Lathem or from an authorized Lathem reseller. The conditions of this warranty and the extent of the responsibility of Lathem Time Corporation (“Lathem”) under this warranty are listed below. 1. 2. 3. 4. 5. 6. 7. 8. 9.
Index B Bell Relay Connections, 11 C Connect the Communication Cables, 7 S Setting up Supervisor Badges, 18 Setup Mode, 14 Starting the Terminal Setup Mode, 12 Supervisor Override of Lockout Schedules, 17 Support Agreements, 3 T F Features and Specifications, 1 H Help Support Agreements, 3 I Technical Support, 3 Terminal Setup Mode, 13 To enter amounts, 16 To install the mounting bracket, 4, 6 To punch, 15 To see accumulated hours for the pay period, 16 To see the Terminal Status, 17 To transfer, 16
