Nitro Pro 9 User Guide
Nitro Pro 9 - User Guide In this User Guide Welcome to Nitro Pro 9 How to use this guide Quickly find the right information To Search For Keywords: Participate and Contribute Online Getting started with Nitro Pro 9 Explore the Nitro Pro 9 user interface A Tour of Nitro Pro 9 1 File Menu 2 Quick Access Toolbar 3 Ribbon Tabs 4 Information Bar 5 Document Pane 6 Zoom Controls and Page View 7 Paging Controls 8 Find Bar 9 Lower Navigation Panes 10 Sidebar Navigation Panes Ribbon shortcuts To view and use shortcu
Nitro Pro 9 - User Guide The Bookmarks Pane The Signatures Pane The Layers Pane The Layers Pane To view the Layers pane: To show or hide an OCG layer: To reset a layer to its default state: To expand or collapse the layer-tree: Comments Pane To show or hide the Comments pane: Attachments Pane To show or hide the Attachments pane: To manage attachments in the Attachments pane: Output Pane To view the Output pane: To clear messages in the Output pane: Search and find text To find text in a document: Multiple
Nitro Pro 9 - User Guide Create a PDF/A file About PDF/A PDF/A-1a and PDF/A-1b To create PDF/A using the PDF from File tool: To create PDF/A from Microsoft Office 2007/2010/2013 programs: To create PDF/A from Microsoft Office 2003 programs: To create PDF/A from a scanner: Create a PDF from the Clipboard or screen captures To create a PDF from a clipboard image: Integrated PDF creation Create a PDF using drag-and-drop To drag a file onto the Desktop shortcut: To drag a file into Nitro Pro 9: Save a PDF docu
Nitro Pro 9 - User Guide To create a PDF/A-1b compliant PDF: To change your PDF conversion settings: Using Microsoft PowerPoint 2003 Convert Microsoft Outlook Emails to PDF Using Microsoft Outlook2007/2010/2013 To convert a single Email to PDF: To convert a single Email to a secure PDF: To convert a multiple Emails to PDF: To convert an entire folder to PDF: To change your PDF conversion settings: Scanning and OCR Create PDF from Scanner To scan paper documents to PDF: Image compression settings Optical Ch
Nitro Pro 9 - User Guide To reply to an annotation: To delete a mark-up: Markup with shapes and drawing tools To add a line, arrow, rectangle, or oval drawing markup: To add a free-form drawing: To add text feedback to a drawing: To update the appearance or properties of a drawing: To set the default appearance of drawing annotations: To convert a straight line drawing into an arrow: To delete a drawing: Text boxes and call outs To add a text box comment: To edit text in an existing text box: To configure
Nitro Pro 9 - User Guide To reply to a comment: Sort comments To sort comments: Hide or show all comments Combine comments from multiple files To export comments from a commented file: To import comments from multiple reviewers into a single PDF: Summarize comments To summarize comments as PDF: To summarize comments for printing: To edit Printing and Summarizing preferences: Convert PDF Files Convert PDF to Microsoft Word To convert PDF to Microsoft Word: Convert PDF to Microsoft Excel To convert PDF to Mi
Nitro Pro 9 - User Guide To manage your signatures: Forms Forms preferences To edit form preferences: Form design To add a form field: To edit a form field: Form field controls Form field attributes General Appearance Action Create a text field To add a text field: To edit a text field: Create a check box field To add a check box field: To edit a check box form field: Create a radio button field To add a radio button field: To edit a radio button form field: Create a combo box field To add a combo box fiel
Nitro Pro 9 - User Guide Import and export form data To export data from a PDF document: To import data into a PDF document: Reset form data To reset form data: To create a reset button: Submit form data To create a submit button: Show or hide fields To show/hide fields: Calculate field data To create a calculation: JavaScript Locate JavaScripts Field scripts JavaScript console Document Actions Document level JavaScripts Folder level JavaScripts Copy and paste JavaScripts Add or edit folder level JavaScrip
Nitro Pro 9 - User Guide Images Files Related information Add or edit text To add text: Type Text Smart Alignment To edit text: Move text To delete a paragraph or image: Flatten text Headers and footers To list all managed headers and footers: To manage profiles and configure the Apply to document menu: To add a new header or footer into a profile To import or export a header or footer profile: To insert a header or footer into your PDF document: To remove all headers and footers from a document: Watermark
Nitro Pro 9 - User Guide Optimize a PDF file To optimize a PDF file: Image optimization settings Compression Downsampling Available Image Optimization Settings Web Office Quality Professional Quality As close to original Leave images as is Custom Document properties To view document properties: Document information and metadata To add or edit document information or metadata: To add or edit custom metadata fields: Document security To view the security in a file: Fonts To view all fonts in a document: Init
Nitro Pro 9 - User Guide Create web links from URLs To make weblinks active: Create keyword links automatically To create keyword links: Bookmarks To view bookmarks in a PDF file: Configure a PDF document so it opens with the Bookmarks pane View and use bookmarks To open the Bookmarks pane: To increase or decrease the font size displayed in the Bookmarks pane: Create a bookmark To add a bookmark to a PDF document: To turn a heading or text into a bookmark: Create bookmarks automatically To create bookmarks
Nitro Pro 9 - User Guide To apply certificate security with a specific profile: Security profiles To view your security profiles: To add a new security profile: To edit a security profile: To delete a security profile: JavaScript security To disable JavaScript from running: Digital IDs Manage Digital IDs To create a Digital ID: To import a Digital ID: To export a Digital ID: To export a Digital ID by email: Manage trusted contacts To add a trusted contact: To export a contact ID: To share public key certif
Nitro Pro 9 - User Guide To minimize the ribbon: To return the Ribbon from its hidden state: To view the Ribbon while it is minimized: Combine files and assemble pages Combine files to PDF To combine files to PDF from a folder or the desktop: To combine files to PDF in Nitro Pro: Assemble pages To access the page assembly tools, do one of the following: Crop or resize pages To crop pages with the Crop tool: Rotate pages To temporarily rotate a PDF document while viewing it: To permanently rotate pages in a
Nitro Pro 9 - User Guide Preferences To access the preferences: The preferences explained Appearence Interface Commenting Pop-up notes Commenting Printing & summarizing Compare PDF Visual Compare Compare PDF Content Compare Conversion Advanced text recovery Conversion Excel Conversion Extract images Conversion Plain text Conversion | Word & Rich Text Headers and Footers Conversion | Word & Rich Text Images Conversion | Word & Rich Text Page layout Conversion | Word & Rich Text Tables Create PDF from HTML C
Nitro Pro 9 - User Guide To prevent the Product Tour from opening at startup: Support Tools To gather support-related information: To reinstall the Nitro PDF Creator printer: To update the Microsoft Office add-ins: Appendix Annotation layer and content layer Examples Move text from the annotation layer to the content layer Print options Embedded fonts Font Embedding Licensing and activation What is Activation? Where can I find my serial number? Serial Number Formats xv 247 248 248 248 248 249 250 250 250
Nitro Pro 9 - User Guide Welcome to Nitro Pro 9 How to use this guide This user guide is a task-oriented series of topics that describe the different ways you can work with PDF files using Nitro Pro 9. This user guide has been grouped into three chapters — or steps— to make getting familiar with Nitro Pro 9 as easy as possible: 1. Getting Started with Nitro Pro 9: activate your Nitro Pro license and familiarize yourself with the different aspects of the user interface 2.
Nitro Pro 9 - User Guide Getting started with Nitro Pro 9 Select one of the following tasks to start working with Nitro Pro 9: l Explore the User Interface l Ribbon shortcuts l Software Activation l Compatibility with other applications 2 ©Nitro
Nitro Pro 9 - User Guide Explore the Nitro Pro 9 user interface Nitro Pro 9 is designed to include more powerful tools while being easier to use than previous versions. Features are grouped into task-based tabs, enabling you to quickly start working with your PDF file and spend less time looking for the tool you need. A Tour of Nitro Pro 9 The Nitro Pro 9 user interface is divided into 10 key areas.
Nitro Pro 9 - User Guide 3 Ribbon Tabs The Nitro Pro 9 Ribbon is designed to be intuitive to anyone familiar with Microsoft Office 2013 software, and provides sets of tools grouped into tabs based on the task they perform. for example, if you wish to add comments and notes to a PDF, on the Home tab, in the Tools panel, select Add Note or Markup Text. 4 Information Bar The Information bar appears automatically to inform you when special features of a PDF file need your attention.
Nitro Pro 9 - User Guide l l l l l Pages: provides thumbnail views of all the pages in a PDF file, and also includes page assembly and editing tools in a right-click context menu Search and Redact: helps you find and redact keywords or phrases in a PDF file Bookmarks: displays the bookmark structure in a PDF file, and lets you create, rename, and delete bookmarks Signatures: displays the digital signatures in a PDF file, as well as all the details and validity status for each signature Layers: lets you
Nitro Pro 9 - User Guide Ribbon shortcuts Like most programs, all commands and tools available in the tabs on the ribbon have shortcut keys for faster access. You can also easily view available shortcut keys (including keys for commands on the active tab), to help in learning the shortcuts more quickly. To view and use shortcut keys: 1. Press Alt. The shortcut keys are displayed over each command available from the current view. 2. Press the letter that corresponds to the command you wish to use 3.
Nitro Pro 9 - User Guide Software Activation To continue using Nitro Pro 9 after the trial period has expired, it is necessary to purchase a license that must be activated on your computer. Activation ensures that you have bought a genuine Nitro product by linking the software license to the computer on which it is installed.
Nitro Pro 9 - User Guide 7. Enter your serial number where indicated on the web page, as well as the Installation ID shown in Nitro Pro 9's Activation dialog 8. Click the button to generate your activation certificate 9. Copy the activation certificate characters and save them into a text file. Copy this text file onto a USB stick or any other storage media 10. Return to the Nitro Pro 9 Activation dialog 11. Click Next and enter your Nitro Pro 9 serial number 12.
Nitro Pro 9 - User Guide Compatibility with other applications PDF (or Portable Document Format) is the most widely used standard for online distribution and exchange of digital documents across both personal and professional environments.
Nitro Pro 9 - User Guide Tasks and tools This chapter takes a detailed look at how you can accomplish various tasks using the individual tools and their respective settings. You will learn about changing the default behavior of Nitro Pro 9, as well as creating and editing PDF documents.
Nitro Pro 9 - User Guide View and navigate a PDF file Nitro Pro 9 is designed to make opening, viewing, and navigating PDF documents as easy as possible. The document and page controls allow you to manage your workspace, especially when working with more than one document at the same time.
Nitro Pro 9 - User Guide Open a PDF file The first time you launch Nitro Pro 9, it checks if you have another PDF viewer installed on your system. Nitro Pro 9 offers to make itself your default PDF viewer, allowing it to automatically open your PDF files when you double-click them from the file browser. TIP: You can view a PDF file in your web browser. For more information, see Nitro PDF web browser plugin.
Nitro Pro 9 - User Guide Change the page view Nitro Pro 9 has page view modes so you can choose how to display PDF documents according to your personal preference or screen resolution. To change the page display options: On the Page Controls bar at the bottom-right of the screen, select one of the following options: 1. Single Page: Displays one page at a time, with no portion of the next page displayed 2.
Nitro Pro 9 - User Guide To rotate the page view: On the Home tab, in the View group, click Rotate View to rotate the view of the document pages clockwise (right) by 90 degrees. To rotate the document view upside-down, click Rotate View twice. To rotate the document view anti-clockwise (left) by 90 degrees, click Rotate View three times. NOTE: Pages are rotated for viewing purposes only, and no changes to page orientation are saved to the PDF file.
Nitro Pro 9 - User Guide Adjust the zoom level When viewing or editing a PDF document, you can adjust the zoom level by using the following tools: l Zoom tools: o Zoom In tool o Zoom Out tool o Use the Zoom tool to click and drag a marquee around an area of interest l Page controls: o Zoom slider o + and - buttons o Enter a value in the zoom field l Keyboard shortcuts: o Ctrl+Mouse scroll wheel o Ctrl+Plus and Ctrl+Minus To use the Zoom tool: 1.
Nitro Pro 9 - User Guide Page through the document Step through the pages To navigate a PDF file page-by-page, use the Page Controls options on the bar at the bottom of the window: 1. 2. 3. 4. 5. 6.
Nitro Pro 9 - User Guide Navigation Panes The Navigation Panes are useful when browsing larger PDF documents, giving you a global view of the pages and bookmarks included in the document. The Pages Pane The Pages Pane allows you to quickly scroll through a large document, especially if you're looking for visual elements like photos, graphs, or tables. Click on a page thumbnail to instantly jump to that position in the PDF document. TIP: To resize the Pages pane, click and drag the right edge of the pane.
Nitro Pro 9 - User Guide Large publications usually include a framework of bookmarks that can be easily viewed and selected in the Bookmarks Pane, allowing you to click on a bookmark to jump to the page or chapter it represents. The Bookmarks Pane is a content-aware element, and is visible in the side-bar only if the open PDF document contains a bookmark structure. For information on Bookmark preferences, see Preferences.
Nitro Pro 9 - User Guide The Layers Pane The Layers Pane appears in the navigation side-bar when you open a PDF file that contains OCG (Optional Content Group) layers. The Layers Pane lets you toggle the view of each OCG layer in the PDF file. You can also view the layer properties as they were designed by the author of the document. The visibility state of layers is saved in the PDF file. When you view the PDF file later, or share it with someone else, it provides your saved view of layers.
Nitro Pro 9 - User Guide Comments Pane The Comments Pane gives you a centralized place to see and organize all of your annotations. It lists each comment, its type, reviewer name, date added, and the text included in any pop-up notes and text boxes. This pane is a content-aware element, and its tab is visible in the side-bar only if the PDF document contains comments, or you add Notes, text or other markup.
Nitro Pro 9 - User Guide Attachments Pane The Attachments Pane gives you a centralized place to see and organize and save file attachments in a PDF document. It lets you view, insert, delete and export any files that are attached to your PDF file. This pane is a content-aware element, and its tab is visible in the side-bar only if the PDF document contains attachments.
Nitro Pro 9 - User Guide Output Pane The Output Pane allows you to view any errors related to JavaScript or document processes. This pane is a context-aware element, and its tab is in the side-bar if there are JavaScript or other errors when opening or using the PDF file. It opens automatically to alert you of any important output messages. To view the Output pane: Click on the Output tab in the side-bar. To clear messages in the Output pane: 1.
Nitro Pro 9 - User Guide Search and find text To search for a word or phrase in a PDF file, use the Find field in the lower-left corner of the Nitro Pro 9 window. To find text in a document: 1. Click the Find field (1) or press Ctrl+F, and enter the search keyword or phrase you want to find 2. If you want to use search filters (4) and (5), click the down arrow 3. Click the Find Next (2) or Find Previous (3) arrows to locate the next or previous instance of your search term 4.
Nitro Pro 9 - User Guide Multiple documents in parallel view You can view two or more PDF documents side-by-side in Nitro Pro 9 without needing to use two screens, and without running another copy of the application. You can view, edit, scroll, rotate, and zoom PDF documents in parallel views independently. TIP: To resize the portions in this "split screen" view mode, click and drag the dividing line between parallel views. To create two or more parallel views: 1.
Nitro Pro 9 - User Guide Preview your PDF files Two of the key components of the PDF workflow are: the ability to exchange PDF documents with peers and colleagues, and the administrative flexibility of digital files over paper documents. In both cases, it is not always intuitive to understand what files are being processed based on the filename alone.
Nitro Pro 9 - User Guide To preview a PDF file attachment in Outlook: 1. In Outlook, open some email that contains a PDF attachment 2. Click once on the PDF attachment to select it, and observe a Preview file button appear in the message body 3. Click Preview file to see a preview of the PDF attachment.
Nitro Pro 9 - User Guide Nitro Web Browser Plugin To Use The Nitro Web Browser Plugin When you click a PDF file in your web browser, the Nitro Web Browser Plugin reads the file and displays it in the web browser. To show the Nitro Web Browser Plugin tools, hover your mouse cursor near the bottom of the window: The Nitro Web Browser Plugin tools: 1. 2. 3. 4. 5. 6.
Nitro Pro 9 - User Guide Configure the Nitro PDF Web Browser Plugin Some web browsers might require additional configuration to enable the Nitro Web Browser Plugin. To Configure Google Chrome 1. Enter the following into Chrome's address bar: Chrome://plugins/ 2. On the plug-ins page, click Disable under Chrome PDF Viewer, and disable the Adobe PDF plugin if it is installed 3. Confirm that the Nitro PDF Plug-In is present and enabled To Configure Microsoft Internet Explorer 1.
Nitro Pro 9 - User Guide Open and save files to a WebDAV location Web-based Distributed Authoring and Versioning (or WebDAV), is a set of extensions to the HTTP protocol that allows users to collaboratively manage documents on a remote server. This is useful for storing files in a shared folder over HTTP, or in a document management system (DMS) such as Documentum or Hummingbird, so that the files can be accessed from anywhere.
Nitro Pro 9 - User Guide Open and save files to a document management system (DMS) Nitro Pro 9 provides support for a range of document management systems (DMS). This lets you work with repositories such as Microsoft Sharepoint to upload, share, and collaboratively edit documents on a remote web server or web share.
Nitro Pro 9 - User Guide Create a PDF file Nitro Pro 9 enables you to do more than just open and read PDF documents, by giving you the tools to create your own PDF files from virtually any type of file.
Nitro Pro 9 - User Guide Print to Nitro PDF Creator 9 If you use an application that can print files, then you can also use that application to create PDF documents. Nitro PDF Creator 9 is included in Nitro Pro 9, and is a virtual printer that enables you to create a PDF file from any application capable of printing. Nitro PDF Creator 9 is ready to use without requiring any configuration, and is automatically installed to your Windows printer manager. To print a document to Nitro PDF Creator 9 1.
Nitro Pro 9 - User Guide Create a PDF document from any file With Nitro Pro 9, it is possible to create PDF documents from over 300 different types of files. PDF creation can easily be done within and outside of Nitro Pro 9, and without having to open the native application of the file (which must be installed on your system). When Nitro Pro 9 is installed, it automatically sets up Nitro PDF Creator 9, a virtual printer to extend PDF creation to any software capable of printing.
Nitro Pro 9 - User Guide l l and image quality. JPEG and JPEG2000 are lossy compression methods, meaning that the decompression of a compressed image results in some loss of quality. The ZIP compression algorithm, on the other hand, is lossless. 3. Image Quality: If you select JPEG compression, you can specify the image quality, depending on how your document will be used. Higher image quality results in larger file sizes.
Nitro Pro 9 - User Guide Create a PDF/A file Nitro Pro 9 enables you to create PDF/A compliant files. This means you can create PDF/A compliant files by simply printing to Nitro PDF Creator, as well as using the Office add-ins or Scan to PDF functionality. About PDF/A Intended to support long-term archiving of electronic documents, PDF/A is a archival standard approved by ISO.
Nitro Pro 9 - User Guide To create PDF/A from Microsoft Office 2003 programs: 1. Click Create PDF or Create PDF and Email 2. The Save As window appears. From the Save As Type list choose PDF/A files (*.pdf), then click OK To create PDF/A from a scanner: 1. On the Home tab in Nitro Pro 9 click the PDF button, and then click From Scanner 2. In the Scan Settings dialog, select your scanner, the sheets to scan, image compression, and then specify the destination 3. Select the PDF/A1-b compatibility checkbox.
Nitro Pro 9 - User Guide Create a PDF from the Clipboard or screen captures The Create PDF From Clipboard tool allows you to quickly and easily create a PDF file containing an image from your clipboard, making it easy to share screenshots and other images with other users. The created PDF file will have the exact dimensions as the clipboard image. To create a PDF from a clipboard image: 1. Select an image and copy it to your Clipboard 2.
Nitro Pro 9 - User Guide Integrated PDF creation Dynamic drag-and-drop PDF file creation allows you to create a PDF file from any folder or window. Nitro Pro 9 does not have to be running for you to start creating a PDF file. Create a PDF using drag-and-drop To drag a file onto the Desktop shortcut: 1. Confirm that Nitro Pro 9 has a shortcut on the Desktop. If necessary, create a new Desktop shortcut: o In the Windows Start menu, right-click Nitro Pro 9 and select Send to Desktop 2.
Nitro Pro 9 - User Guide Save a PDF document With all the possible modifications that can be done to a PDF document, it is important to save copies of the original document as well as the revised and edited versions. Saving frequently can prevent you from losing your changes, and can enable you to perform comparisons between different document versions with the parallel viewing options.
Nitro Pro 9 - User Guide incremental changes. This can take more time, but produces a smaller file. Flatten your changes and save as a PDF file You can save additions, such as mark-ups and typed text, as part of the PDF content to disable their interactive properties. For example, after filling in a form and flattening the document, it is not possible to change the contents of a form field, and the form is no longer interactive. To flatten and save as a new PDF file: 1. Open your PDF document 2.
Nitro Pro 9 - User Guide Nitro PDF Creator 9 Preferences Nitro PDF Creator 9 is a virtual printer that enables you to generate a PDF from any application capable of printing. The default settings are for your everyday needs, though you can configure the creation parameters to work in any scenario. To access the Preferences for Nitro PDF Creator 9: l l l Windows XP: 1. In the Windows Start menu, select Printers and Faxes 2. Right-click Nitro PDF Creator 9, then select Manage.
Nitro Pro 9 - User Guide Convert color images: Sets whether to convert color images to grayscale, or grayscale images to monochrome (black and white) o Downsample: Sets the number of dots per inch when rendering each image. Lower numbers reduce the quality of your printed images, and also reduces file size. o Compression: Sets the type of compression to use in compressing images.
Nitro Pro 9 - User Guide l l Metadata: Set any standard information that must be applied to all PDF files created with Nitro PDF Creator 9 Document information fields: Enter standard information in these fields to apply to all PDF documents you create with the printer driver on this computer PDF Security l l l l l l l Require a password to open the document: Protect your PDF document with a password to prevent unauthorized viewing Require a password to change security settings and access specific
Nitro Pro 9 - User Guide Convert Microsoft Office Files to PDF from Microsoft Office Applications Nitro Pro 9 enabled you to create intelligent PDF files from Microsoft Office applications, automatically adding bookmarks, links, document information, security and more during creation.
Nitro Pro 9 - User Guide Microsoft Office add-in settings The Microsoft Office add-ins give you additional control over the PDF files you produce, including options for adding security, inserting bookmarks and hyperlinks, customizing pages sizes, compressing images, and much more. The settings vary based on the Office program you are using, and you can set different settings for each program, depending on the types of files you wish to produce.
Nitro Pro 9 - User Guide General Settings displaying your PowerPoint notes beneath each slide in the PDF Advanced Settings Optimization The optimization settings allow you to select from pre-built optimization options, depending on how your file is to be used (for example, for web display or general office printing). You can also customize optimization settings, enabling you to specify image compression and font embedding options.
Nitro Pro 9 - User Guide Convert Microsoft Word file to PDF Using Microsoft Word 2007/2010/2013 In Microsoft Word 2007/2010/2013, Nitro PDF appears as a tab in the Word ribbon, allowing you to quickly create PDF files and change your conversions settings with just a few clicks. To create a PDF: 1. Select your desired PDF settings from the Nitro Pro 9 tab 2. Click either the Create PDF or Create PDF and Email button To create a secure PDF: 1.
Nitro Pro 9 - User Guide Convert Microsoft Excel file to PDF Using Microsoft Excel 2007/2010/2013 In Microsoft Excel 2007/2010/2013, Nitro PDF appears as a tab in the Excel ribbon, allowing you to quickly create PDF files and change your conversions settings with just a few clicks. To create a PDF: 1. Select your desired PDF settings from the Nitro Pro 9 tab 2. Click either the Create PDF or Create PDF and Email button To create a secure PDF: 1.
Nitro Pro 9 - User Guide Convert Microsoft PowerPoint file to PDF Using Microsoft PowerPoint 2007/2010/2013 In Microsoft PowerPoint 2007/2010/2013, Nitro PDF appears as a tab in the PowerPoint ribbon, allowing you to quickly create PDF files and change your conversions settings with just a few clicks. To create a PDF: 1. Select your desired PDF settings from the Nitro Pro 9 tab 2. Click either the Create PDF or Create PDF and Email button To create a secure PDF: 1.
Nitro Pro 9 - User Guide Convert Microsoft Outlook Emails to PDF Using Microsoft Outlook2007/2010/2013 In Microsoft Outlook2007/2010/2013, Nitro appears as a tab in the Outlook ribbon, allowing you to quickly create PDF files and change your conversions settings with just a few clicks. To convert a single Email to PDF: 1. In Outlook,double-click the Email you need to convert to PDF 2. Click the Nitro Pro 9 tab, and then click Create PDF 3.
Nitro Pro 9 - User Guide Multiple Emails to: choose to convert multiple Emails to separate PDF files or PDF package l Convert Links: preserve hyperlinks in the PDF file. If left unchecked, hyperlinks will be converted to plain text 3.
Nitro Pro 9 - User Guide Scanning and OCR Using Nitro Pro 9 you can scan paper documents directly to PDF, with the option of using Optical Character Recognition (OCR)* for enabling document searching and markup.
Nitro Pro 9 - User Guide Create PDF from Scanner Nitro Pro 9 provides you with an easy way to convert your paper documents to digital form for easier storage and access. Depending on the type of scanner you have, you will be able to convert individual pages or entire documents in one process. If required, you can also merge different documents to create a PDF document compiled from various paper sources. To scan paper documents to PDF: 1.
Nitro Pro 9 - User Guide Optical Character Recognition (OCR) l Make document searchable: Use OCR to create an invisible layer of active text that can be searched and annotated above the image-based PDF file Additional Options l l 54 PDF/A-1b compliance: Create an archival-grade PDF file that complies with the PDF/A-1b standard Open the PDF file after creation: Open the newly created PDF file in Nitro Pro 9 after creation ©Nitro
Nitro Pro 9 - User Guide OCR Optical Character Recognition, or OCR, is a software process which enables images of printed text to be translated into machine-readable text. OCR is most commonly used when scanning paper documents to create electronic copies, but can also be performed on existing electronic documents (e.g. PDF).
Nitro Pro 9 - User Guide OCR Preferences The I.R.I.S. OCR plugin fully integrates with Nitro Pro 9 allowing it to recognize text from scanned pages, or from images in open PDF documents. The OCR utility is fully customizable, with options to configure options such as skewed image correction, to image compression settings.
Nitro Pro 9 - User Guide Use a scanner to OCR a printed document To scan and OCR a physical document: 1. 2. 3. 4. 5. 6. 7. 8. 9.
Nitro Pro 9 - User Guide OCR an existing PDF To OCR a document: 1. In Nitro Pro 9, open a PDF document you want to OCR 2. On the Edit tab, click the OCR button in the Text/Images panel 3. In the Optical Character Recognition (OCR) dialog, choose whether the output text should be Searchable or Searchable and Editable 4. Click the Options button to select a target page range, and click Advanced to configure OCR preferences 5. Click OK to recognize the document's text To OCR selective pages in a document: 1.
Nitro Pro 9 - User Guide Troubleshoot OCR The results of Optical Character Recognition (OCR) are somewhat dependent on the quality of the electronic document, so here are some tips to help you improve OCR results: l Set the scanner color settings to Grayscale, or Black and White if the text is black against a white background l If supported by your scanner, adjust brightness and contrast to achieve deep blacks and bright whites l Set the scan quality (resolution) to 300dpi or better l Start with a good ori
Nitro Pro 9 - User Guide Review and comment The Nitro Pro 9 text mark-up tools let you work with a PDF file as if it were a printed on paper, and you can undo and redo a modification should you wish to correct a mistake. An annotation comment is a non-destructive element, which is added as an extra layer over the page of your PDF, and can be removed at any time. If you want comments to appear when you print your document, you have to specifically enable annotations in your print settings.
Nitro Pro 9 - User Guide Collaborate online with Nitro Cloud Sharing digital documents for collaboration was a decisive factor in the creation of the PDF document standard. Whether you need to fill out and sign a form, or review and annotate a document, Nitro Cloud brings real-time cloud collaboration to Nitro Pro 9, and enables multiple contributors to work on the same document at the same time. NOTE: An Internet connection is required to create a Nitro Cloud account and share PDF files.
Nitro Pro 9 - User Guide 5. Nitro Cloud will launch in your default web browser. Follow the prompts to configure the required method for sharing the document. To Collaborate over a PDF File: 1. 2. 3. 4. 5. Open a PDF file in Nitro Pro 9 In the Cloud tab, on the Workflow panel, click Collaborate Log in to your Nitro Cloud, and then click Upload When the file has finished uploading, click Continue to Nitro Cloud Nitro Cloud will launch in your default web browser.
Nitro Pro 9 - User Guide Add or edit notes Just as you would with a paper document, you can place notes and write annotations anywhere in a PDF file. Notes let you direct the attention of readers to a specific area of the page, and to include special instructions for a person reviewing the document. To add a note: 1. 2. 3. 4. 5.
Nitro Pro 9 - User Guide To delete a note: 1. Right-click on the speech bubble to bring up the context menu 2.
Nitro Pro 9 - User Guide Annotate with text mark-up tools Nitro Pro 9 features mark-up tools to help you draw attention to text that requires revision. These tools are a useful way to combine feedback or comments with every mark-up. When you print a PDF file, you can make all text mark-up visible or hidden. For more information, see Annotation layer and content layer. To mark-up text: 1.
Nitro Pro 9 - User Guide TIP: You can insert more than one reply, allowing you to build a message thread inside an annotation.
Nitro Pro 9 - User Guide Markup with shapes and drawing tools The drawing tools in Nitro Pro 9 allow you to add predefined shapes (for example, lines, rectangles, or ovals) as well as free-form drawings to your PDF documents. These drawing tools include a corresponding pop-up note, enabling you to provide additional comments or further explanation for each drawing.
Nitro Pro 9 - User Guide 2. In the menu, select Make Current Properties Default To convert a straight line drawing into an arrow: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Text boxes and call outs Text boxes allow you to position important text clearly on the page. text boxes are always visible. Unlike sticky notes, they cannot be opened or closed. Call outs are a type of text box that includes an arrow, which you can point to a specific location on the same page of the PDF document. This can be useful for associating a comment with a particular section of text or image. NOTE: Unless otherwise stated, instructions for text boxes apply to call outs.
Nitro Pro 9 - User Guide 2. In the menu, select Click Make Current Properties Default NOTE: Default properties for text boxes are independent of defaults for and call outs.
Nitro Pro 9 - User Guide Add a Stamp Stamp annotations let you add editable stamps to pages as annotations. The built-in stamps (such as Draft, Reviewed, and Approved) give you a simple means to indicate the status of a file. Using the custom stamp feature, you can type your own text to create a stamp, or use any image or PDF file into your own stamp. TIP: Stamps are stored on the annotation layer. You can move or edit stamps any time, and printing stamps in a PDF document is optional.
Nitro Pro 9 - User Guide 5. Specify other options for the appearance and size of the stamp 6. Click OK. Your new stamp profile is saved, and added to the Custom section of the Stamp menu. NOTE: If you want to stamp your signature, use the QuickSign tool instead of making a custom stamp from an image of your signature. QuickSign is more secure because it offers password protection. Additionally, it provides a transparent background so your signature does not block content it overlaps.
Nitro Pro 9 - User Guide Measure Distance, Area, and Perimeter The Measure tool enables you to easily define the distance, area, and perimeter for a set of points based on a scale that you define. NOTE: Some PDF files include an embedded scale ratio specific to the content of the document. So, for example, an engineer can define the units of a drawing by exporting it to PDF with an embedding scale.
Nitro Pro 9 - User Guide To measure perimeter: 1. 2. 3. 4. On the Review tab, in the Annotations panel, click the arrow beneath the Measure button In the Measure menu, click Perimeter Click anywhere on the page to set the measurement start-point (click Escape to restart) Drag the mouse to the next segment of the perimeter and click to set a midpoint. You may set as many midpoints as required (click Escape to restart). 5.
Nitro Pro 9 - User Guide Whiteout The Whiteout tool enables you to securely delete selections of text, images, annotations, and even form fields from a PDF page. Perfect for when last minute mistakes are found in a document, or when content cannot be divulged to a specific recipient. To White Out an object: The following can be used on any form of PDF content: 1. On the Review tab, in the Advanced panel, click Whiteout 2.
Nitro Pro 9 - User Guide Attach files as annotations Just like attaching a paper file to another with a paperclip, the Attach File annotation tool enables you to attach electronic files to your PDFs files. Annotation attachments appear as a paperclip icon on the PDF page; reviewers can double-click the icon to open the file. You can view annotation attachments in the Commenting pane and the Attachments pane.
Nitro Pro 9 - User Guide Compare PDF Files Reporting all the modifications made to a document is a difficult task if changes weren't tracked during the editing process. Comparing the new document with its original version is the easiest way to pinpoint every single change that was made. To compare two versions of the same document, convert them to PDF in Nitro Pro 9 and use the Compare tool to identify any differences in text, images, and even annotations.
Nitro Pro 9 - User Guide All: Compare the entire document l Current page: Compare only the page shown in the preview area l Pages: Enter the desired page or range of pages (separated by a dash). For example, to convert pages 3, 4, and 5 of an 8-page document, enter 3-5. 7. Click Compare to begin the comparison process l Understanding the results: After the two documents are compared, a new tab will open in Nitro Pro 9's Document Pane to illustrate the differences detected in the files.
Nitro Pro 9 - User Guide Manage and view comments Nitro Pro 9 lets you view all comments in your PDF file from a single location. The Comments pane lists all of the comments in your file, along with information relating to each comment.
Nitro Pro 9 - User Guide Reply to a comment Nitro Pro 9 makes it easy for you to reply to individual comments made by other reviewers. Each reply is linked with the original comment, allowing you to review multiple replies in the Comments Pane. This can streamline electronic document review cycles by organizing multiple replies so that they appear in a thread, and save you from having to sort through them one-by-one. To reply to a comment: 1.
Nitro Pro 9 - User Guide Sort comments The Comments pane allows you to keep track of comments that have been added to PDF documents. The pane displays a list containing each comment, along with its type, reviewer name, time stamp, any text feedback, as well as any replies. To sort comments: 1. Click the Comments tab in the side bar to open the Comment pane 2.
Nitro Pro 9 - User Guide Hide or show all comments To view a PDF document without comments displayed on the page, you can hide all comments at once, rather than closing or deleting each comment manually. The same control lets you show all comments.
Nitro Pro 9 - User Guide Combine comments from multiple files When you receive feedback from multiple participants, each in a different copy of the original PDF file, you may find it helpful to merge these comments into a single PDF file for easier review. Merging comments is a two step process: 1. Export comments from each commented file 2. Import all comments to collate them into a single PDF file To export comments from a commented file: 1.
Nitro Pro 9 - User Guide Summarize comments Nitro Pro 9 enables you to quickly summarize all of the comments contained in your PDF documents. Summarizing comments allows you to view all of the comments alongside the contents of the document. When comments are summarized, each comment is displayed as a callout alongside the original PDF page, allowing you to quickly view the contents of each comment side-by-side with the original document.
Nitro Pro 9 - User Guide Body text size: Sets the size of the body text, which is the body of each comment callout, and contents of the comment in each row of the summary table o Line style: sets the style of line that points from the summary callouts to the location of the comment in the PDF document o Page margins: Sets the size of the margins on the summary page. Large page margins provide more room for the comments summary, whereas small margins let you see a larger version of the original PDF page.
Nitro Pro 9 - User Guide Convert PDF Files Nitro Pro 9 enables you to repurpose the content of your PDF documents by extracting text and images, or taking a snapshot of the PDF document. Nitro Pro 9 also includes tools to export PDF files so you can re-use the content in applications such as Microsoft Word, WordPerfect, Open Office and more. You can re-save files as DOC, RTF, TXT and, when extracting images, save as BMP, JPG, PNG, or TIF.
Nitro Pro 9 - User Guide Convert PDF to Microsoft Word Nitro Pro 9 contains export functionality that allows you to convert PDF files into Microsoft Word documents (.DOCX files) enabling you to easily and reliably re-purpose your content in Microsoft Word. You can convert a range of pages, whole files, or whole collections of files in a single task.
Nitro Pro 9 - User Guide Convert PDF to Microsoft Excel Nitro Pro 9 allows you to convert PDF files into a Microsoft Excel 2003 XML spreadsheet (.xml), or Excel 2007 Workbook (.xlsx). You can export a range of pages, whole files, or whole collections of files in a single task. For Nitro Pro to process the conversion your PDF must contain tabular data, otherwise the conversion will be unsuccessful.
Nitro Pro 9 - User Guide Convert PDF to Microsoft PowerPoint Nitro Pro 9 allows you to convert PDF files into a Microsoft PowerPoint 2007 presentation (.pptx) enabling you to easily and reliably re-purpose your content in Microsoft PowerPoint. You can convert a range of pages, whole files, or whole collections of files in a single task. NOTE: OCR (optical character recognition) will be automatically used on image-based (or scanned) PDF files to recognize and convert the text contained in the document.
Nitro Pro 9 - User Guide Convert PDF to Image Nitro Pro 9's export functionality allows you to convert entire PDF files or individual pages to an image file, giving you the functionality to select the type of image format, as well as to downsample the quality if necessary. To convert PDF to Image: 1. On the Home tab, in the Convert panel, click To Image 2.
Nitro Pro 9 - User Guide Convert PDF to Rich Text Nitro Pro 9’s export functionality allows you to convert PDF files into Rich Text Format documents (.RTF files) enabling you to easily and reliably re-purpose your content in WordPerfect, Open Office or another word processing application. You can export a range of pages, whole files, or whole collections of files in a single task.
Nitro Pro 9 - User Guide Convert PDF to plain text Nitro Pro 9 enables you to extract all the text from a PDF document to a text file, which can be saved to any folder or destination without modifying the original PDF document. NOTE: OCR (optical character recognition) will be automatically used on image-based (or scanned) PDF files to recognize and convert the text contained in the document. To convert a PDF file to plain text: 1. On the Home tab, in the Convert panel, click To Other then To Plain Text.
Nitro Pro 9 - User Guide PDF to Word and RTF Export Settings There are several settings that give you control over the output Nitro Pro 9 creates when exporting PDF content to Microsoft Word (.DOC) and Rich Text Format (.RTF) documents. These settings can be accessed by clicking the Options... button directly within the export window, or from within Nitro Pro's Preferences window. Note: It is impossible to convert PDF to a Word file that preserves the exact layout and formatting.
Nitro Pro 9 - User Guide l l l Precisely laid out: This option produces a file that accurately reproduces the look of the PDF, using text boxes to precisely layout content. This option can be used in circumstances where the visual quality of the file is of utmost importance, and only minor content edits are required....
Nitro Pro 9 - User Guide Select and copy text and images Nitro Pro 9 allows you to select and copy text and images in your PDF document, and also use it in other applications. To copy an entire page of text in a PDF document: 1. On the Home, Edit, Review, Forms, or Security tab, in the Tools group, click Select., and do one of the following: o Press Ctrl+A o Right-click and choose Select All 2. With the text selected, do one of the following: o Press Ctrl+C o Right-click and select Copy 3.
Nitro Pro 9 - User Guide Take a snapshot In Nitro Pro 9, you can capture a section of a PDF page (text and graphics) as an image, and then paste the content into another application, such as Microsoft Word, PowerPoint, Paint, or Adobe Photoshop. You can also copy a section of a page and turn it into a new PDF. To copy a snapshot of page content: 1. On the Home, Edit, Review, Forms, or Security tab, in the Tools group, click the Select arrow, and choose Snapshot.
Nitro Pro 9 - User Guide Extract all images You can use Nitro Pro 9 to extract all of the images in your PDF documents into individual image files, which can then be reused in other programs. This process helps you extract images from a range of pages, whole PDF files, or a collection of files. To extract images from PDF files: 1. On the Home tab, in the Convert group, and click To Other then Extract Images. The Extract Images dialog appears. 2.
Nitro Pro 9 - User Guide Working with forms Nitro Pro 9 allows you to fill-out and submit interactive PDF forms, and to save a copy of the form including the information contained in its fields. Interactive forms are designed to collect the data you type into the fields, and can also perform other tasks like calculating field values or sending their data over the Internet.
Nitro Pro 9 - User Guide Fill-out and save forms Nitro Pro 9 lets you fill-out interactive PDF forms, which are designed for you to enter data into fields. To fill-out the fields of an interactive form, use the Hand Tool to click into the form fields. Static forms do not contain interactive form fields. They are non-interactive because they are scanned from a paper form, or created in Word or other applications. To fill-out the fields of a static form, use the Type Text tool.
Nitro Pro 9 - User Guide Stamp your signature with QuickSign The advantage of using PDF forms is the ability to receive, fill-out, and submit the form without having to deal with physical papers, and without having to send the document by post. With QuickSign you can also validate a form by adding a digital copy of your very own signature.
Nitro Pro 9 - User Guide 8. To prevent unauthorized use of your signature, click Password Protect. Enter a password of your choice and click Ok to confirm. 9. Click Ok to create your QuickSign signature stamp 10. Click to place your signature onto the page. Click and drag the red handles to resize the signature, and double-click to finish signing. NOTE: QuickSign is compatible with Topaz signature pads.
Nitro Pro 9 - User Guide Forms Forms are one of the most common uses of PDF documents. Using form tools and JavaScript you can create dynamic, interactive documents, and create alternatives for writing complex HTML code when hosting forms on web sites. Nitro Pro includes several tools that can be used for creating PDF forms. Each tool offers a number of different settings to control form behavior and appearance.
Nitro Pro 9 - User Guide Form design The form creation tools are all located on the Forms ribbon tab in Nitro Pro. There are several field types available; for each field type, you can set a variety of options through the form field Properties dialog box or ribbon tab. Nitro Pro also includes a unique tool that lets you save your form field appearance settings for quick reuse. For example, if you regularly use several different styles of push buttons (colors, styles, borders, etc.
Nitro Pro 9 - User Guide Form field controls There are several different form field tools. Each tool is used to create the respective field type. To create a field, first select the tool for the kind of field to be created, and then drag the pointer on the page where you want to position the field. After creating a field, you can move the field by selecting the respective tool, clicking the field and then dragging it on the page. You can resize a field by dragging any one of the corner handles in or out.
Nitro Pro 9 - User Guide Form field attributes The different types of form fields have some attributes the same, as outlined below, but because the form fields differ greatly in their design and intent, you have unique attribute assignments you can add to any given field type. For example, when creating text fields, you have options for data formatting, validation, and calculations. When using button fields, you have more options for adding appearances where icon images can be used as button faces.
Nitro Pro 9 - User Guide l l Select Trigger: The Trigger is the mouse action. An action is performed on a mouse behavior from the following options: l Mouse Up: This is the default trigger.
Nitro Pro 9 - User Guide Create a text field The most common field type on PDF forms is the text field. Text fields permit respondents to add alpha text and/or numeric values. You can format text fields in a number of different ways to insure fields are completed properly. You can add custom format scripts, validate data, assign actions, and perform calculations on text fields. To add a text field: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.
Nitro Pro 9 - User Guide Create a check box field In almost all cases you should use unique field names when creating form fields. If you use the same name for a field, like a text field, data typed in the field box is replicated for all fields with the same name. The exception to the rule is when creating check box and radio button fields. If you want one check box or radio button in a group to be unchecked as another check box or radio button is checked, you use the same field name.
Nitro Pro 9 - User Guide Create a radio button field Radio buttons can be assigned the same attributes as check box fields. You use radio buttons more often for either/or responses. When you create check boxes you can uncheck a checkbox by clicking on it. The only way to uncheck a radio button is to clear a form or check another button that turns off companion radio button checkmarks. To add a radio button field: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Create a combo box field Combo Boxes provide users a drop down menu, and only a single response can be selected from this menu. You can add menu items for combo boxes via the Options category in the field's Properties. To add a combo box field: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Open the PDF in Nitro Pro 9 On the Forms ribbon tab, in the Fields group, click Combo Box On the page, drag the pointer where you want the field to appear.
Nitro Pro 9 - User Guide Create a list box field List Boxes provide users scrollable menus. You can define attributes for list boxes to accept only a single response or multiple responses. Adding items to the menu list are performed similarly to defining responses in combo boxes. Tip: You can edit general- and appearance-related attributes via the Properties context tab or the Properties dialog, depending on your preferences. (See more about forms preferences.) To add a list box field: 1. 2. 3. 4. 5. 6.
Nitro Pro 9 - User Guide Create a button field Of all the field types, button fields have the broadest use. You can add buttons on PDF forms to perform a variety of actions associated with filling out a form or you can use buttons on PDF documents not intended for form use. Buttons can be used for items in any PDF such as navigational tools in a PDF design, hyperlinks for a variety of different actions, and just about any other condition that sparks your imagination. To add a button field: 1. 2. 3. 4. 5.
Nitro Pro 9 - User Guide Create a digital signature field The signature field lets you add an empty digital signature form field to a document. When a signer clicks on the field, a dialog opens and prompts them to certify or digitally sign the file with their digital ID. To create a new digital signature form field: 1. On the Forms tab, in the Fields group, click Digital Signature 2. On a page of the PDF document, click and drag a rectangle to define the size position of the signature 2.
Nitro Pro 9 - User Guide Create multiple fields When creating many of the same type of form field, the quickest and easiest method is to use the Make Copies tool. Just setup the form field with the appearance and other properties you'd like all the fields to be like and then chose how many rows and columns you want. To create a batch of similar fields: 1. 2. 3. 4. 5.
Nitro Pro 9 - User Guide Set tab order When working with form fields, users can move from field to field using the tab key on their keyboard. By default, the field tab order will be set by the order in which the fields where created. Depending on the order you added the fields, you may find cases where you need to edit the tab order to make it easier for users to navigate. To set the tab order: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Edit, align and space multiple fields Nitro Pro 9 allows you to select multiple form fields, meaning you can edit common appearance properties and fix alignment issues faster. You can edit the alignment via the Alignment context tab or context ('right-click') menu. To edit the appearance of multiple form fields, you can use the Properties context tab or Properties dialog. Tip: You can select multiple field types using the Edit All Fields tool.
Nitro Pro 9 - User Guide Align form fields to a grid With Nitro Pro 9, you can use grids to assist you in precisely lining up links, form fields, and other objects on a page. When turned on, the grid is visible over your PDF pages; however, grid lines will not be printed when you print your document. You can also customize the grid's display, setting preferences such as default units, line color, spacing, and other options.
Nitro Pro 9 - User Guide Reuse form field appearance settings Nitro Pro 9 includes a unique tool that allows you to save the appearance properties used on a form field (such as colors, border and line style) and reuse these properties when creating future form fields. All of the 'appearances' you create will appear in the Properties tab. How to create a form field appearance: 1. 2. 3. 4. 5.
Nitro Pro 9 - User Guide Import and export form data You use Nitro Pro 9 to export form data as a separate FDF file (form data format). An exported FDF file is much smaller than the original PDF form file, making it much more convenient for distributing to others. You can email an FDF file to another user who can then import the data into a PDF file, or you can use FDF files to save form data locally, as well as to import data into your forms.
Nitro Pro 9 - User Guide Reset form data One of the most helpful buttons you can create on your PDF forms is one that permits the user to clear populated fields, also referred to as a Reset button. If you are working with a form that doesn't contain a Reset button,Nitro Pro 9 includes a Reset tool that allows you to quickly clear data from all of the fields in the form. To reset form data: 1. Open the form in Nitro Pro 9 2.
Nitro Pro 9 - User Guide Submit form data Creating a Submit button within a PDF form allows users to automatically submit their entered data to a specified URL or email address. You can easily create a Submit button on your forms to help users in submitting form data. If you choose to submit data to a URL, you should be aware that you will need to set up server-side programming in order to collect and route the form data.
Nitro Pro 9 - User Guide Show or hide fields There may be cases when you wish to show or hide certain fields in your PDF form; for example, if the user clicks a button, a new group of fields is displayed.
Nitro Pro 9 - User Guide Calculate field data Nitro Pro 9 supports field calculations using several methods. The built-in calculation formulas are an easy means for creating simple, and quite restricted, field calculations. You can also use Simplified Field Notation and JavaScripts, although these methods are much more sophisticated and require some programming knowledge.
Nitro Pro 9 - User Guide JavaScript To provide a complete description of how you can use JavaScript with Nitro Pro 9 is well beyond the scope of this user manual. If you wish to gain programming knowledge in JavaScript, we recommend you review sources you can find on the Internet, as well as in books on JavaScript that can be obtained from your local library or book seller. You can also find many examples of PDF documents containing JavaScript on the Internet.
Nitro Pro 9 - User Guide Locate JavaScripts Whether you write scripts in your own documents, or browse files for scripts to examine, you first need to know where to look for JavaScripts. In Nitro Pro 9 you can find JavaScripts in the following locations: Field scripts JavaScripts can be used with all field types. In all fields you can add scripts in the Set Actions properties. In signature fields you can add JavaScripts in both the Set Action properties and in the Signed properties.
Nitro Pro 9 - User Guide Copy and paste JavaScripts JavaScripts can be copied and pasted from one field or other location in a PDF document or between two documents. If you examine PDF files for learning JavaScript programming, you can browse PDF files containing scripts, copy a script from a document you download from the Internet, and paste the code into the JavaScript Editor in your document. With a little code modification, you can quickly add scripts to your own files.
Nitro Pro 9 - User Guide Add or edit folder level JavaScript Folder level JavaScripts are JavaScript files (.JS) that are run during application startup. These can be useful for loading reusable JavaScript functions into the application, or accessing methods/properties whose security restrictions only allow them to be run in the app/init event.
Nitro Pro 9 - User Guide Document level JavaScript You can use JavaScript to add an almost infinite number of interactive features, create complex calculation formulas, and add more dynamic functionality to your PDFs. Document level scripts are used to add functions from which other scripts can reuse routines throughout a PDF file. You can also use document level JavaScripts to invoke actions when a file opens. To write a document level JavaScript 1. Open the PDF in Nitro Pro 9 2.
Nitro Pro 9 - User Guide Add or edit custom calculation JavaScript Any form you create that requires calculations is likely to require custom calculation scripts. The options you have available with preset calculation formulas are limited to simple multiplication and addition. Other kind of calculation you need requires writing a script. To write a calculation script 1. 2. 3. 4. 5. 6. 7.
Nitro Pro 9 - User Guide Add a simplified field notation Simplified field notation is written more like formulas you add in spreadsheet applications like Microsoft Excel. Writing a notation is often an easier solution when adding calculation scripts. To add a Simplified field notation 1. 2. 3. 4. 5. 6. 7.
Nitro Pro 9 - User Guide Use the JavaScript console You can open the JavaScript Console and write a script that doesn’t belong to any field or element. Scripts written in the JavaScript Console can be used to test routines and debug code.
Nitro Pro 9 - User Guide View output and JavaScript errors The Output Pane allows you to view any errors related to JavaScript or document processes, and will open automatically to alert you of any important output messages.
Nitro Pro 9 - User Guide Supported JavaScript Objects l l l l l l l l l l l 133 App object Color object Console object Event object Field object Global object Identity object Link object This object Util object OCG object ©Nitro
Nitro Pro 9 - User Guide App object A static object that represents the PDF viewer application. Contains methods and properties for interfacing with the application as well as some for working with active documents. Example: Gets the number of documents open and displays it in an alert message. var nDocs = app.activeDocs.length; app.alert("You have " + nDocs + " documents open.
Nitro Pro 9 - User Guide Color object An object that can be used when setting a color in other JavaScript methods and properties. Example: Sets the text color in the form field “First Name” to red. this.getField("First Name").textColor = color.red; Properties & Methods The color object supports all properties and methods included in the Acrobat JavaScript specification.
Nitro Pro 9 - User Guide Console object All JavaScript scripts are executed as the result of a particular event occurring. For each of these events, JavaScript will create an event object that can be used to get and update information about the current state of the event. Example: Executing this JavaScript on the keystroke event will change any input from the user to uppercase. event.change = event.change.
Nitro Pro 9 - User Guide Event object Represents a PDF form field, and this object contains methods and properties that provide a way to modify form fields (like you would visually with the form field tools) via JavaScript code. Example: Changes a hidden field to be visible. var oField = this.getField("hiddenFieldName"); oField.display = display.
Nitro Pro 9 - User Guide Field object Represents a PDF form field, and this object contains methods and properties that provide a way to modify form fields (like you would visually with the form field tools) via JavaScript code. Example: Changes a hidden field to be visible. var oField = this.getField("hiddenFieldName"); oField.display = display.
Nitro Pro 9 - User Guide Properties exportValues hidden fileSelect fillColor lineWidth highlight multiline multipleSelection name numItems page password print radiosInUnison readonly rect required richText richValue rotation strokeColor style submitName textColor textFont textSize type 139 ©Nitro
Nitro Pro 9 - User Guide Properties userName value valueAsString Methods browseForFileToSubmit buttonGetCaption buttonGetIcon buttonImportIcon buttonSetCaption buttonSetIcon checkThisBox clearItems defaultIsChecked getArray getItemAt getLock insertItemAt isBoxChecked isDefaultChecked setAction setFocus setItems setLock 140 ©Nitro
Nitro Pro 9 - User Guide Global object Allows you to share data across an instance of the PDF viewing application (i.e. data can be accessed from within any of the open documents). Example: Once a user has entered their email once, store it in a global variable and auto-fill email fields in the other open documents. global.userEmail = this.getField("email").
Nitro Pro 9 - User Guide Identity object This object holds information about the current user who is logged onto the machine using Nitro Pro 9. You can view this information in Preferences as well. Example: This JavaScript gets the login name of the user and stores it in a global variable (called login) that can be used by any other JavaScript.
Nitro Pro 9 - User Guide Link object This object allows you to get and set the properties of a PDF link, as well as set a Run a JavaScript action. Properties & Methods The link object supports all properties and methods included in the Acrobat JavaScript specification.
Nitro Pro 9 - User Guide This object Used for interfacing with active documents via JavaScript code. Example: Retrieves full path of the PDF file and stores it in the variable sPath. var sPath = this.
Nitro Pro 9 - User Guide Methods flattenPages getField getIcon getNthFieldName getPageBox getPageNthWord getPageNumWords importAnFdf importIcon insertPages mailDoc mailForm print removeIcon removeField resetForm saveAs selectPageNthWord submitForm 145 ©Nitro
Nitro Pro 9 - User Guide Util object Contains a number of helper/convenience methods for string and date formatting and parsing.
Nitro Pro 9 - User Guide OCG object This object provides support for Optional Content Groups. OCGs hold a collection of graphical objects, and are known as layers. You can dynamically switch properties of layers to make them visible or invisible to provide navigation in a PDF document. For more information, see The Layers Pane. Properties & Methods The OCG object supports all properties and methods included in the Acrobat JavaScript specification.
Nitro Pro 9 - User Guide Edit With the right PDF editing tools, you can minimize the amount of time you spend switching between different programs and file types. Nitro Pro 9 includes an extensive set of tools to edit the text, graphics, and pages in your existing PDFs, as well as prepare and polish them for distribution.
Nitro Pro 9 - User Guide Add or edit text Nitro Pro 9 includes tools so you can add new text to a PDF document, or make last-minute corrections and updates, without the need to re-open the source files in the authoring program. The Type Text tool lets you add text anywhere on a PDF document, even if it does not have interactive fields. It gives you full control over the text color, font type, and text size.
Nitro Pro 9 - User Guide Type Text Smart Alignment When enabled, Smart Alignment provides visual markers that make it easy to align new text to other phrases, annotations, or images on the page before you begin typing. With the Type Text tool selected, the cursor will snap to the horizontal or vertical guides depending on where you position your mouse. To enable/ disable Smart Alignment: 1. On the Home tab, click Type Text 2. Click on the document page to start typing, the Format tab will appear 3.
Nitro Pro 9 - User Guide l and select Flatten All from the menu To flatten all annotations from the annotation later to the content layer, and save the PDF file in one step, in File menu, select Save As, and then Flattened PDF. This flattens all annotations, including form fields, sticky notes, links, and other markup annotations. For more information, see Annotation layer and content layer.
Nitro Pro 9 - User Guide Headers and footers The Header & Footer tool lets you insert text, images, and other PDF files into one or more pages in a PDF document. You have full control over the position, size, opacity, and other properties of your headers and footers, and you can save them for reuse. You can also import and export header and footer profiles to share them with other people. Header and footer profiles contain one or more headers and footers.
Nitro Pro 9 - User Guide background, behind any content) Other options for the color, background, and placement of the header or footer 4. Click Save to add the new header or footer to the selected profile o TIP: You add multiple header and footer objects into a profile. To import or export a header or footer profile: 1. On the Edit tab, in the Page Marks group, click Header & Footer. The Manage Headers & Footers dialog appears. 2.
Nitro Pro 9 - User Guide Watermarks and backgrounds The watermarks tool lets you insert text, images, and other PDF files into one or more pages in a PDF document. You have full control over the position, size, opacity, and other properties of your watermarks, and you can save them for reuse. You can also import and export watermark profiles to share them with other people. Watermark profiles contain one or more watermarks or backgrounds.
Nitro Pro 9 - User Guide background, behind any content) Other options for the color, background, and placement of the watermark or background 4. Click Save to add the new watermark or background to the selected profile o TIP: You can add multiple watermark and background objects into a profile. To import or export a watermark profile: 1. On the Edit tab, in the Page Marks group, click Watermark. The Manage Watermarks & Backgrounds dialog appears. 2.
Nitro Pro 9 - User Guide Bates Numbers Bates numbering is useful in legal and other fields that need all pages in a document collection to be labeled, accounted for, and easy to locate. The Bates numbering tool allows you to add a unique number to each page. You can start the numbering at any point and, when processing more than one document, continue the numbering across the documents. To add Bates numbers to a PDF: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Attach a file In addition to containing text and graphics, PDF files can contain entire files inside them as attachments. This makes exchanging sets of documents easier and more reliable. The Attachments pane provides you a central place to view, insert, delete, and export attachments.
Nitro Pro 9 - User Guide Images Nitro Pro 9 includes an advanced set of tools for editing images directly, meaning there should be less need to go back to the source document when fixes are required. Images can be edited by selecting them with the Edit tool. When you double-click an image a new Format tab will appear in the ribbon area that is home to all image editing tools.
Nitro Pro 9 - User Guide Insert an image The Insert Image tool lets you add images to your PDF files so you don’t need to go back and edit the original source file. To insert images: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Extract an image The Extract Image feature lets you copy images out of PDF files for reuse in Nitro Pro 9 or other applications. To extract an image: 1. 2. 3. 4. 5. Use the Select tool to click an image. The image to highlight with a blue selection box. Right-click the selected image, and select Extract Image. The Save As dialog appears.
Nitro Pro 9 - User Guide Delete an image You can use the Edit tool to remove images from your PDF files. To delete images: 1. On the Edit ribbon tab, in the Text/Images panel, click the Edit button 2. Click the image to select it 3. Do one of the following: l Press the Delete key l Right-click and then click Delete To select multiple images: 1. On the Edit ribbon tab, in the Text/Images panel, click the Edit button 2.
Nitro Pro 9 - User Guide Edit images The image arranging tools let you move images in front and behind other objects on the page, flip or mirror, and rotate them. To arrange images: 1. On the Edit ribbon tab, in the Text/Images panel, click the Edit button 2. Double-click the image you want to arrange 3. On the Format context tab, in the Arrange group, click Bring To Front , Send To Back , Flip , or Rotate To editimages: 1.
Nitro Pro 9 - User Guide Resize and crop images The image editing tools let you resize an image proportionally, or you can adjust just the height or width. If you want to permanently remove detail from the edges of images then you can use the crop tool. To resize images: 1. On the Edit ribbon tab, in the Text/Images group, click the Edit button 2. Click the image you want to resize 3.
Nitro Pro 9 - User Guide Change image color space With Nitro Pro 9, you can update the color space of each image individually. To change the color space of images: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Replace images The Replace Image functionality lets you remove one image and put another in its place. Once inserted, you can use the full set of image editing tools to correctly position and size the new image. To replace an image: 1. 2. 3. 4. 5.
Nitro Pro 9 - User Guide Optimize a PDF file Nitro Pro 9 includes a powerful set of tools for removing unwanted document objects and compressing images – helping you shrink files significantly. To optimize a PDF file: 1. Click the File menu button and then click Optimize PDF 2. On the Images tab, do one of the following: l Choose from one of the preset image quality options l Choose Custom, click Settings, and then specify custom image compression options. Click OK 3.
Nitro Pro 9 - User Guide Image optimization settings Optimizing images in your PDFs allows you to create the perfect balance between file size and visual quality, depending on how your files are to be used. There are two primary techniques used in optimizing images: compression and downsampling. Compression l l Lossless: Reduces the file size of an image file without loss of data, by removing only repetitive information.
Nitro Pro 9 - User Guide As close to original Creates files that contain images having the same resolution as the original. Images are compressed using lossless compression, are not downsampled. This setting will somewhat reduce file size, particularly in documents containing many large images, and is ideal for cases where image quality is of utmost importance. Leave images as is Images will not be compressed or downsampled.
Nitro Pro 9 - User Guide Document properties The document information fields in Nitro Pro 9 are useful for users who want to know more about a document, and they’re particularly useful if documents are to be indexed. These fields can be used to help categorize documents and help narrow down search results from search engines and other indexes.
Nitro Pro 9 - User Guide Document information and metadata With Nitro Pro 9 you can edit the document title, author, subject, and keyword fields, as well as add your own custom metadata fields. Tip: Not all the document information can be modified. Many fields are set at the time of creation or when last edited. For example, creation time, creator, optimization, PDF version, and so on. To add or edit document information or metadata: 1. Click the File menu button, and then click Document Properties 2.
Nitro Pro 9 - User Guide Document security Details on the security and restrictions that have been placed on a PDF can be found in the Document Properties dialog. For more information on various PDF permissions settings, refer to Permission settings. To view the security in a file: 1. Click the File menu button , and then click Document Properties 2.
Nitro Pro 9 - User Guide Fonts If you need information on the fonts contained in a document, you can do this in the Document Properties dialog. For further explanation of PDF font information, refer to the Embedded Fonts section.
Nitro Pro 9 - User Guide Initial View properties PDF documents can be set to display in particular ways when opened in a PDF viewer. For example, if your document contains bookmarks and you want them to be easily accessible, you can set the document to open with the Bookmarks pane already displayed. You can also set your PDF so it’s displayed at a particular zoom level, opens at a particular page, and so on. In Nitro Pro 9 these settings are all controlled in the Document Properties dialog.
Nitro Pro 9 - User Guide Redaction Redaction permanently removes parts of text or images from a PDF file, and replaces them with black rectangles. This lets you remove sensitive information from a paragraph, table, heading, or a bitmap image. The rest of the document is unaffected, and can be viewed and printed normally. Redaction is a two-step process — mark areas for redaction, and then apply redactions: 1. Select images, words, paragraphs, or pages, and apply redaction-marks.
Nitro Pro 9 - User Guide o o Double-click the arrow cursor on an image to mark an entire image for redaction Click and drag the crosshair cursor to mark a rectangular area NOTE: Redaction marks respect the order that text and images are stacked. All image and text under the redaction mark is redacted. Example #1: If text is on top of an image, a redaction mark on the text also redacts the same area of the image under the marked text.
Nitro Pro 9 - User Guide To apply redactions to all marked areas: l On the Protect tab, in the Redaction group, click Apply Redactions NOTE: When you Save or Save As your PDF file after applying a redaction, Nitro Pro 9 prompts you to append _redacted to the file name so the original PDF file is not over-written. Configure redaction properties To configure default redaction properties: 1. On the Protect tab, click Mark Content, and select Redaction Mark Properties. The Redaction Properties dialog appears.
Nitro Pro 9 - User Guide TIP: To specify custom text instead of a redaction code from a code set, on the Overlay Appearance tab (Step 4, above), select Custom Text, and enter text to apply to the annotation. To associate redaction codes with an existing redaction mark: 1. Right-click the redaction mark and do one of the following: l Select a suitable code from the Code Sets that appear in the context menu l Select Properties and then follow steps 2 through 4 for the Redaction Properties dialog.
Nitro Pro 9 - User Guide Remove metadata Metadata is supporting information about the PDF document. It can describe properties such as authors, document creation date, reference numbers, information about embedded images, and so on. There are two areas where metadata can exist in a PDF file: l Document Information Dictionary: To see these fields in Nitro Pro 9, in the File menu, select Document Properties.
Nitro Pro 9 - User Guide Links l l l l l 179 Add a link Edit a link Automatic page number links Create web links from URLs Create keyword links automatically ©Nitro
Nitro Pro 9 - User Guide Add a link You can add links manually to your PDF pages by clicking the Link tool and drawing the outline of the link on the page. Once it’s added you can edit its appearance and set the action it should perform when clicked by the user. To add a link to a PDF document: 1. 2. 3. 4. 5.
Nitro Pro 9 - User Guide Automatic page number links The Create Page Links tool lets you automatically turn all numbers on an area of the page into active hyperlinks that will link each number to the corresponding page in the document. It’s ideal for making sections of documents, like the table of contents and index, more intelligent and easier to use. It’s simply a matter of selecting the part of the page or range of pages you want to scan, and then running the tool to turn them into active links.
Nitro Pro 9 - User Guide Edit a link You can control what links look like, including what color they are when visible, as well as how the link will appear when clicked on. If you need to you can also lock your links so each link keeps its position and properties. If you have created a set of links in a PDF and they need to be precisely laid out—for example, when you’ve added navigation links in the header or footer of a page—use the link aligning tools in the Link Tools context ribbon.
Nitro Pro 9 - User Guide 2. Left-click on the link to select it 3.
Nitro Pro 9 - User Guide Create web links from URLs The Create Weblinks tool scans your PDF for URLs and turns them into active webpage links To make weblinks active: 1. On the Edit tab, in the Navigation group, click the arrow below Link 2. Click Create Weblinks 3.
Nitro Pro 9 - User Guide Create keyword links automatically With Nitro Pro 9 you can turn every occurrence of a particular word or phrase into an active hyperlink. For example, you could make all occurrences of your company name in your document link through to your company web site. The Auto Keyword Link tool gives you the choice of going through each occurrence and approving them one at a time, or you can just convert all occurrences automatically in the one go.
Nitro Pro 9 - User Guide Bookmarks The bookmarks in Nitro Pro 9 work much like the bookmarks you place in paper books—they allow you to retain links to particular pages in a document for quicker access, as well other actions, such as: l Go to a page in the current PDF document l Go to a page in another PDF document l Go to a web page l Open another file l Reset a form l Submit a form l Run JavaScript With electronic bookmarks, you can group these links together in hierarchies, specify the exact text labels
Nitro Pro 9 - User Guide View and use bookmarks Bookmarks are displayed in the Bookmarks pane, which appears to the left of the document area. To open the Bookmarks pane: 1. From the navigation tabs (displayed along the left side of the Nitro Pro window), click the Bookmark tab To increase or decrease the font size displayed in the Bookmarks pane: 1. Click the File menu button , and then click Preferences 2. Click Interface, and in the Bookmark text size list, click the text size 3.
Nitro Pro 9 - User Guide Create a bookmark You can create bookmarks by selecting text on a page and making it a bookmark, or by adding an untitled bookmark and then setting and naming it in the Bookmarks pane. When adding bookmarks that link to another part of the same document, you’re not limited to just linking to a page number, you can have precise control over the exact view a user experiences—for example, a bookmark could move a user to another page and zoom in to a small area of the page.
Nitro Pro 9 - User Guide Create bookmarks automatically The Auto Build Bookmarks feature can totally automate the creation of bookmarks in your PDFs, and with very little effort greatly enhance the usability of the PDFs you publish. Use it to auto-generate bookmarks based on the font styles (headings, chapters, etc.) and the layout used in your PDFs. You can also use it to build bookmarks based on the textual and numerical content of the PDF files by using the text masking and wildcards features.
Nitro Pro 9 - User Guide l l l l l Keyword list: This feature allows you to include and exclude particular bookmarks based on its text label. The keyword list file is simply a text file with a list of words. If you choose to include with a keyword list, then the only bookmarks generated will be ones that include any of the keywords in your list.
Nitro Pro 9 - User Guide Example: “[abc]” will create bookmarks from any lines containing either a, b, or c. This is opposed to only creating a bookmark from text containing abc if “abc” is entered. “[a-dA-D]” will create bookmarks from lines containing any of the characters between a-d (that is, a, b, c and d), in both lower- and upper-case [^] Any text containing characters inside the “[ ]” and after the “^” will not be turned into bookmarks.
Nitro Pro 9 - User Guide characters are also present. The characters after the “?” can be used to create bookmarks, irrespective of whether characters before the “?” are present. Example: Entering “a?b” will create bookmarks from any line of text containing ab, abb, or just b () Allows characters to be grouped together and be combined with other special characters.
Nitro Pro 9 - User Guide Edit a bookmark Nitro Pro 9 comes with a complete set of tools for editing, ordering, grouping, altering the appearance of, and deleting the bookmarks in your PDF documents. Tip: You can edit more than one bookmark at a time. To select a range of bookmarks already in order, left-click the first one, then hold down Shift and click the last one. To select multiple bookmarks that are not in sequence, just hold down Control while you select them. To set the bookmark action: 1. 2. 3.
Nitro Pro 9 - User Guide To group or nest bookmarks: 1. Click the bookmark and drag it to the new position 2.
Nitro Pro 9 - User Guide Security With Nitro Pro 9, you can apply two different types of security to control who can access your files and what actions they can perform once they receive them: password-based security, and certificate-based security. Password-based security Passwords allow you to restrict access and usage of your content to people who have the password used to secure the PDF file.
Nitro Pro 9 - User Guide Permission settings The usage permission settings let you restrict what features can be used when a recipient opens a file you have secured. This means, for example, that you can distribute documents that can’t be edited or printed, but can be opened and viewed. Using these permission settings with digital ID certificate-based security gives you even greater flexibility as you can set different permissions for each individual recipient of your file.
Nitro Pro 9 - User Guide Password security To restrict access and use of your content, you can secure your PDF file with one of the following types of password: l Open passwords: Lock your file so only people with the correct password can open it l Permission passwords: Lock particular functionality when a user opens your file. For example, you could stop recipients from copying text from your PDF document or printing it.
Nitro Pro 9 - User Guide Certificate security Digital IDs let you encrypt files that can only be opened and used by people who have exchanged certificates. Certificate-based security has many advantages over password-based security: documents can be opened without the need to remember passwords, Digital IDs cannot be shared or copied easily, the one document can contain different security settings for each recipient of a file.
Nitro Pro 9 - User Guide Security profiles Security profiles store your security settings, are re-useable, and help you work more quickly. Instead of re-entering passwords or re-adding recipient names every time you use document security, open the PDF file in Nitro Pro 9 and select the security profile from a list. If you use certificate-based security and regularly send files to the same people, security profiles save you a lot of time. To view your security profiles: 1.
Nitro Pro 9 - User Guide JavaScript security It is possible to obtain a PDF document containing embedded JavaScript that can trigger security vulnerabilities. Some users may wish to disable JavaScript for security reasons, or system administrators might need to disable JavaScript to abide by their company's IT policy. To disable JavaScript from running: 1. Click on the File menu button, and then Preferences 2. In the Preferences dialog, click JavaScript 3.
Nitro Pro 9 - User Guide Digital IDs A digital ID is much like paper-based identification such as a passport. It can prove who you are and give you special rights to do particular things. In Nitro Pro 9, your digital ID can let you make your PDF files tamper-proof, as well as give you special access to files from users who have approved your digital ID. When you secure a document, you can change access and usage rights on a user-by-user basis. Digital IDs have a public and private key.
Nitro Pro 9 - User Guide Manage Digital IDs A Digital ID is a security pass that allows you to create a digital identity, or to view a document that has been encrypted to prevent unauthorized access. You can create different Digital IDs for different tasks. For example, you can have a digital ID for opening accounting documents, and another one to open technical reports. To create a Digital ID: 1. On the Protect tab, in the Digital IDs group, click My Digital IDs. The My Digital IDs dialog appears. 2.
Nitro Pro 9 - User Guide Manage trusted contacts With Nitro Pro 9, you can add people to your Trusted Contacts by importing their public key certificate manually, or you can share your public key and their public key at the same time with the Request Contacts feature. You need to have the public key of a contact in Trusted Contacts to be able to validate any PDF files they have digitally signed. To add a trusted contact: 1. On the Protect tab, in the Digital IDs group, click Trusted Contacts.
Nitro Pro 9 - User Guide Digital signatures A digital signature is much more powerful than a traditional paper-based signature. They provide you with a way to show a person signed a particular document at a particular time and helps to ensure that the document content has not been tampered with after it was signed. Additionally, the document version history shows recipients when a document was signed, and when changes were made.
Nitro Pro 9 - User Guide Digitally sign a document Digital signatures are like paper-based signatures, but better because they include encrypted information so you can verify their authenticity. You can digitally sign a document to securely record the identity of the author, and to verify the content has not changed. Digital signatures in a PDF document can show text, or an image such as a photo or an image of your handwritten signature. To digitally sign a document: 1.
Nitro Pro 9 - User Guide Customize signature appearance You can customize digital signatures to make information you want to share visible, and also to display your physical signature, a corporate logo, or some other graphic you want to appear alongside your signature. You can edit the appearance of your signature at the time of signing a document, or at any time. To create a new digital signature 1. In the File menu, click Preferences, expand the Digital Signature section, and select Appearances 2.
Nitro Pro 9 - User Guide View and validate certificates and signatures Signatures are validated when a document is opened, and then automatically re-validated when anyone changes the document.
Nitro Pro 9 - User Guide Based on the clock from the signer's computer Has a timestamp that cannot be verified o Timestamped and verified from a timestamp server View certificate: shows you information about the person who signed the document, the expiration date of the certificate, and who issued the certificate. You can also see the encryption standard and digital encryption fingerprints. Add to Trusted Contacts: add the person who signed this PDF file to your list of contacts.
Nitro Pro 9 - User Guide Certify PDF files As the author of a document, when you certify it, you attest to its contents and control what (if anything) can be done to it while retaining its certified status. If changes occur to the document that you have not permitted, then the document is invalidated and the certification is revoked. If you are the author of a PDF file, and want to maintain its integrity, apply a certifying signature with the Certify tool.
Nitro Pro 9 - User Guide Choose to save the certification to the current document or save as a new document l Specify the appearance for the certificate 8. Click Finish l NOTE: When you share certified PDF files with other people, their PDF viewer must support the functionality for certification and signatures to work correctly. Nitro Pro 9, Adobe Acrobat and Adobe Reader can share certified and signed PDF files between them.
Nitro Pro 9 - User Guide Digital signature timestamp Digital timestamps mark a PDF signature with the time and date as proof of integrity. A timestamp shows that the contents of the document existed at a point in time, and are unchanged. For added security, digital signatures can include a timestamp from an independent, trusted authority. Nitro Pro 9 is able to utilize a timestamp server to help ensure that the timestamp is precise and secure, since the system clock could be modified by a user.
Nitro Pro 9 - User Guide Partner Plugins The Partner Plugin framework enables Nitro Pro 9 to process and exchange files with third-party productivity tools and services. These plugins are streamlined into an easy to use interface to enhance the PDF workflow by reducing the need to manually save, copy, re-open, and upload files into your favorite utilities. To manage partner plugins: 1. 2. 3. 4. 212 In the File tab, select Preferences. The Nitro Pro 9 Preferences dialog opens.
Nitro Pro 9 - User Guide Evernote The Evernote plugin is integrated with Nitro Pro 9. Evernote gives you the tools to store and retrieve information online in the form of notes. Notes can include small bits of text, doodles, photos, web pages, and even entire PDF documents. For more information, see http://www.evernote.com To setup Evernote: 1. Sign up for a free account with Evernote at to gain access to the service at https://www.evernote.com/Registration.action 2.
Nitro Pro 9 - User Guide Customize the user interface You can customize the Nitro Pro 9 interface to better suit your workflow.
Nitro Pro 9 - User Guide The Quick Access Toolbar The Quick Access Toolbar (or QAT) allows you to create an easily accessible group of shortcuts to the tools you use most frequently. By default, the QAT includes shortcuts to the following tools: l Nitro button: Maximize, minimize, resize, or close Nitro Pro 9 l Open: Locate a PDF on your hard drive and open it l Save: Save the current file, overwriting the old version with your latest changes. For more information, see Save a PDF document.
Nitro Pro 9 - User Guide 6. If you want to revert the QAT to its default state, click Reset 7.
Nitro Pro 9 - User Guide Minimize the Ribbon You can minimize the Nitro Pro 9 Ribbon to increase workspace. Thisis ideal for Netbooks and older monitors with low resolutions. To minimize the ribbon: Do one of the following: l Right-click anywhere on the Ribbon or any of its buttons, and select Minimize the Ribbon from the menu l Click the Minimize Ribbon button next to the Find field in the upper right portion of the Ribbon The Ribbon slides into the application frame.
Nitro Pro 9 - User Guide Combine files and assemble pages PDF files provide an easy way to package up a collection of different files from a variety of sources, and to share them accurately and reliably. With Nitro Pro 9, you can combine reports, spreadsheets, presentations, and more, all in a single task.
Nitro Pro 9 - User Guide Combine files to PDF Nitro Pro 9 supports combining PDF files and any other file type you provide, as long as you have an application installed on your computer that can view that file type. Nitro Pro 9 will convert other types of files to PDF in the background, and then combine together every PDF file in the order specified. To combine files to PDF from a folder or the desktop: 1. 2. 3. 4. 5.
Nitro Pro 9 - User Guide Assemble pages The Pages pane can make rearranging the pages of your PDF documents much easier. When expanded, the pages pane is located along the left side of the application window, displaying thumbnail-sized versions of each page so you can quickly identify and select the pages you want to edit. To access the page assembly tools, do one of the following: 1. On the Edit tab, go to the Pages group 2.
Nitro Pro 9 - User Guide Crop or resize pages The Crop tool enables you to select part of a page to retain while removing the portions outside of your selection, which can be helpful in eliminating unnecessary information from your document, or in resizing your pages. You can crop pages visually with the Crop tool and then further refine your cropped area using the Crop Pages dialog. To crop pages with the Crop tool: 1. 2. 3. 4. 5.
Nitro Pro 9 - User Guide Rotate pages Being able to rotate pages is often required when a document contains both portrait and landscape pages, and the text onscreen appears in both vertical and horizontal orientations. For example, a PDF document may contain several pages of text, followed by a table or chart that is oriented such that the text is running up the screen instead of appearing horizontally. With Nitro Pro 9, you can rotate any page in 90° increments.
Nitro Pro 9 - User Guide Extract pages Nitro Pro 9 enables you to extract one or more pages from a PDF document, quickly creating a new document containing those pages. Optionally, you can also delete the pages from the original PDF file once they are extracted. To extract pages: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Delete pages Nitro Pro 9 enables you to quickly delete one or more pages from within your PDF document. You can do this via the Pages pane or by using the Delete pages tool. To delete pages using the Delete pages tool: 1. On the Edit tab, in the Pages group, click Delete 2. In the Delete Pages dialog, select the pages to extract 3. Click Delete To delete pages using the Pages pane: 1.
Nitro Pro 9 - User Guide Reorder pages You can easily rearrange pages within your PDF files using the tools in Nitro Pro 9. With the Pages pane, it’s simply a matter of dragging the pages into the desired order. To reorder pages in the Pages pane do the following: 1. From the navigation tabs (displayed along the left side of the application window), click the Pages tab to display the Pages pane 2.
Nitro Pro 9 - User Guide Insert pages Nitro Pro 9 enables you to combine pages from multiple PDFs into a single file. When inserting pages, you can choose whether to insert an entire document or just a range of its pages. To insert pages into a PDF: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Split pages The page splitting functionality gives you advanced tools to copy pages from existing PDFs and re-use them to assemble new files.
Nitro Pro 9 - User Guide Split into groups of pages You can elect to split a PDF document into a set of individual PDF files, each containing a specific number of pages. For example, if the original file contains 30 pages, and you choose to split it into files containing 5 pages each, 6 PDF files will be created. To split a PDF into groups of pages: 1. On the Edit ribbon tab, in the Pages group, click Split 2.
Nitro Pro 9 - User Guide Split into bookmarks This method of splitting allows you to split a single PDF into multiple files based on the bookmark hierarchy and bookmark levels. This can be particularly useful when bookmarks are based on the sections and structure of your PDFs. Note: When splitting by bookmarks, if no base filename is set, the bookmark text will be used to form the file names of the resulting PDFs. To split by bookmarks: 1. On the Edit ribbon tab, in the Pages group, click Split 2.
Nitro Pro 9 - User Guide Split by page ranges The page range method gives you additional page splitting flexibility, including: l l l l l l l l Splitting individual pages into new file(s) Splitting a page ranges into new file(s) Combine pages and pages ranges Separating page ranges into separate output files Extracting unwanted pages Using overlapping page ranges to create multiple files Split into odd and even pages Reverse page order By combining page numbers with simple parameters (commas, dashes, sem
Nitro Pro 9 - User Guide To specify a new base filename, clear the Use filename checkbox, then type a new name in the Base filename field 5. Choose how the filename is to be created by selecting an option from the Make the target filename by adding list, entering a starting number if required 6. In the Destination folder group, do one of the following: 1. To place the split PDFs in the same location as the original file, click Same as source folder 2.
Nitro Pro 9 - User Guide Accessibility Text to Speech Visually impaired users can access the text content in PDF files through the Microsoft Text to Speech technology built into Windows Vista and 7. NOTE: Nitro does not support Text to Speech when installed on Windows versions earlier than Vista. To start and stop Text to Speech: 1. Open your PDF document in Nitro Pro 9 2.
Nitro Pro 9 - User Guide Print PDF documents With Nitro Pro 9 you can print your PDF documents if you need paper copies for further processing or distribution. To print a PDF document: 1. Open your PDF document in Nitro Pro 9 2. In the File menu, select Print, or Ctrl+P, or click Print in the Quick Access Toolbar. The Print dialog opens. 3.
Nitro Pro 9 - User Guide Choose Pages: Print only specific pages l Page handling: o Page scaling: Page content can be expanded to occupy the whole page, or shrunk if the content is outside the print-area. Expand is the default setting, so if your print is missing content then you can switch this setting to Shrink. o Multiple pages: Print multiple instances of a page onto the same sheet. o Copies: Print multiple copies of each page.
Nitro Pro 9 - User Guide Send PDF documents by email Nitro Pro 9 makes an easy task out of sending a PDF file via email, by creating a new message in your default email client and automatically attaching the currently open PDF file. To send a PDF as an email attachment 1. Open your PDF document in Nitro Pro 9 2. In the File menu, click Share, select Email, and then click Send as Attachment 3. An email is composed in your default email client, with your PDF document included as an attachment 4.
Nitro Pro 9 - User Guide Undo and Redo actions Nitro Pro 9 provides tools so you can undo actions that you made, as well as redo actions that you have undone. To undo an action: Do one of the following: l Click Undo on the Quick Access Toolbar l Press Ctrl+Z To undo several actions at once: 1. Click the arrow next to Undo. The menu lists actions you can undo. Newer actions are at the top of the list. 2. Move your mouse down the undo list, to select more actions to undo.
Nitro Pro 9 - User Guide Preferences You can configure Nitro Pro 9 to customize the appearance, functions, and conversion settings to suit your workflow. To access the preferences: 1. In the File menu, select Preferences 2. Navigate and change options in the two sections of the preferences dialog: o Categories of options, in the column on the left side. Use the + button to expand the list and show sub-categories.
Nitro Pro 9 - User Guide l l l l l l Page margins: Sets the size of the summary page margins. Large page margins provide more room for the callouts to be displayed, whereas small margins allow you to see a larger version of the original PDF page Print comment's details: If set, the comments author, creation date and time will be included in the summary details Exclude pages containing no comments: If set, only those pages containing comments will be included in the summary.
Nitro Pro 9 - User Guide Conversion Plain text l l Plain text: Keep text in the same paragraph structure as the original document, or clear the structure and export text in lines of a number of characters which you can specify here Headers and footers: Convert the text contained in the headers / footers of the original PDF, or exclude it from the conversion Conversion | Word & Rich Text Headers and Footers l l l Detect and convert back to headers and footers: Automatically detect headers and footers,
Nitro Pro 9 - User Guide Create PDF from HTML l l l Display header and footer: If set, displays the header/footer that would appear on the printed HTML output Header Text: Override the default header text with your own. Internet Explorer print codes can be used here Footer Text: Override the default footer text with your own.
Nitro Pro 9 - User Guide l l l l Highlight form fields: A PDF form can be difficult for people to use as it is not always visibly clear what areas of the file must be filled in.
Nitro Pro 9 - User Guide to abide by your company's IT policy.
Nitro Pro 9 - User Guide l l l Quality: l Low (fast): Ideally used when the text on the scanned document is very crisp and easy to recognize. This setting allows scans to be performed quickly l Medium (medium): Recognition is more precise than the Low setting, requiring the scan to take slightly longer l High (slow): Recommended for scanning text which is harder to recognize.
Nitro Pro 9 - User Guide is also in the Units and Grid section.
Nitro Pro 9 - User Guide Obtaining help Nitro Pro 9 features a Help tab giving you access to different tools to access product documentation and other online resources; such as the Knowledgebase and the User Forum. The Help tab panels Help l l User Guide: Launches the product manual, which you are reading now.
Nitro Pro 9 - User Guide l l l l Detailed Report: Automatically generated by the Crash Reporter Optional summary:A brief description of how you were using Nitro Pro 9 at the time of the crash Your Email Address: For our Support Team to follow up with you about what went wrong Share the PDF file...
Nitro Pro 9 - User Guide Product Tour The Nitro Pro 9 Product Tour provides you with a quick way to learn how to perform the most commonly used tasks. This is the ideal place for new users to start becoming familiar with the program. The Product Tour window opens automatically when you first start Nitro Pro 9, but it can also be opened manually and reset to be permanently on or off. To open the Product Tour: 1. On the Help tab, in the Help group, click Product Tour.
Nitro Pro 9 - User Guide Support Tools The Support Tools utility provides you with a quick way to gather support-related information that can be useful in requesting assistance from the Nitro PDF Support Team. You can also use Support Tools to reinstall the Nitro PDF Creator printer or update the Microsoft Office add-ins. To gather support-related information: 1. 2. 3. 4.
Nitro Pro 9 - User Guide Appendix The following topics provide background information for Nitro Pro 9, and describe technical matters related to PDF files: l Annotation layer and content layer l Embedded fonts 249 ©Nitro
Nitro Pro 9 - User Guide Annotation layer and content layer The annotation layer floats above the content layer in a PDF file, like a sheet of glass on top of a printed sheet of paper. The content layer contains images, form fields, and most text. When you convert a Word document to a PDF, the content written by the original author forms the content layer. Many PDF files contain the content layer only. Comments and markup are superimposed on the annotation layer.
Nitro Pro 9 - User Guide l Save As a flattened PDF: flattens all annotations in the document to the content layer, and saves the PDF to a specified file in one step Print options When you print a PDF file, the content layer is printed by default. Printing the annotation layer is optional. You can choose whether to print the document only, the document with markup, or the document and stamps. For more information on how to manage text on the annotation layer and content layer, see Add or edit text.
Nitro Pro 9 - User Guide Embedded fonts Font Embedding The properties of fonts vary significantly depending on the settings used during the creation of a PDF file. This can affect your ability to edit text in the PDF file. In particular, PDF files that contain subset fonts can be problematic when last-minute edits are required. Font embedding assists with accurately rendering a PDF file to screen or print. If you want to use a font when you edit a PDF file, the font must be installed on your system.
Nitro Pro 9 - User Guide Licensing and activation What is Activation? Activation verifies if you have a genuine copy of Nitro Pro by validating your product serial number against our license database. Once your serial number is validated, your software license is enabled and you can start using your product. The activation process is anonymous and does not require any personal information, nor is any sent to Nitro or its partners.
Nitro Pro 9 - User Guide 1. 2. 3. 4. 5. 6. 7. 8.
